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City Council Packet 2018 11-10-18 special meetingUnited City of Yorkville 800 Game Farm Road NI, Est 14 - 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 1 " .... r- # www.yorkville.il.us NOTICE I, Mayor Gary J. Golinski, call a Special City Council meeting on Saturday,November 10, 2018 at 9:00 a.m.,pursuant to the Open Meetings Act (5 ILCS 120/). The agenda for this meeting shall include the following: 1. Call to Order 2. Roll Call 3. Establishment of Quorum 4. Citizen Comments 5. Business a. Goal Setting Session 6. Adjournment Dated this 1st day of November, 2018. A 40ttA,I:, Mayor Gary J. Golinski o) United City of Yorkville 800 Game Farm Road EST. s Yorkville, Illinois 60560 Telephone: 630-553-4350 or 0 www.yorkville.il.us 14 LE 0" AGENDA SPECIAL CITY COUNCIL MEETING CITY CONFERENCE ROOM 9:00 a.m. Saturday,November 10,2018 1. Call to Order 2. Roll Call 3. Establishment of Quorum 4. Citizen Comments 5. Business a. Goal Setting Session 6. Adjournment Summar R Backgro T Council r priority o point sca points, et U feedback ranking o Recomm S ry Review of Ci ound The City Cou reviewed dra of goals. Eac ale for their t tc.). The list Updates to la k on the indiv of all goals. mendation taff requests To: From CC: Date Subj ity Council g uncil met in O aft action pla ch alderman ten priorities of goals is a st year’s goa vidual action s feedback o City C m: Bart O e: Octob ject: City C goal status an October 201 ans and upda was allowed s (i.e. top pri attached, ran als and actio n plans for e n each actio Me Council Olson, City A ber 31, 2018 Council Goal 1 nd action pla 7 to set goal ates for curre d to vote for ority receive nked accordin ons plans are ach goal, a d n plan. emora Administrato ls ans. ls for the up ent goals, an their top ten ed 10 points, ng to priorit included in discussion of andum or coming year nd then decid n goals, usin , second prio ty. this memo. f any new go m r. The City ded on the ng a simple 1 ority receive We request oals, and a re 10- ed 9 t e- 2 Goal 1: Manufacturing and Industrial The City Council approved the Manufacturing and Industrial Recruitment and Development goal as the number 1 priority in fall 2017. The action plan for this goal, ranked the year prior at #4, contained only three action plans (qq, rr, ss) at the time of the goal setting session. Staff developed some additional action plan steps which were approved at the City Council in Spring 2018. The approved goals and their status updates are below. Approved action plan – Manufacturing and Industrial, Plan 2018 qq Continue with the information gathering on the BNSF Site Certification process. The next steps include meeting with BNSF officials and submitting an application for the Eldamain and Wrigley sites. These next steps would expect to occur over the next 12 months, and the BNSF Site Certification process, should we be approved, would take 1-2 years to complete. Plan 2018 qq, October 2018 update – IN PROGRESS Staff met with the Lincoln Prairie representatives in Summer 2018. The property owner was willing to participate in the site certification process but did not have resources or expertise to gather materials and fill out the BNSF site certification application. City staff volunteered to compile information and submit to BNSF whenever the next round of applications was opened by BNSF. This opening ended up occurring in Fall 2018, and staff compiled a preliminary application and a final application, which was submitted to BNSF in October 2018. BNSF expects to review this round of applications in the next 30-60 days. Approved action plan – Manufacturing and Industrial, Plan 2018 rr Market the Eldamain Road Project area. Taking a page from the Project Pace and ADM due diligence questionnaire, we would propose that the marketing plan for the Eldamain Road project area (and any future industrial and manufacturing areas) contain the following information: GIS ESRI layer for the property; registration on the LOIS system, Location One system, and DCEO system; zoning data; utility data, including location and capacity; traffic counts of surrounding highways; property taxes and EAV; most recent publicly available land price; contact info for property inquiries; adjacent land uses; airport and highway distances; information about UIRVDA enterprise zones; community demographics; city official contact info; desired land-uses and business types, and potential incentives; local amenities; school district info; community college info and other workforce development options; related information from Sections 5 and 6 of the City’s comprehensive plan. Plan 2018 rr, October 2018 update – IN PROGRESS These items are being developed and we expect them to be live on the City website by the end of November. 3 Goal 1: Manufacturing and Industrial (continued) Approved action plan – Manufacturing and Industrial, Plan 2018 ss Meet with interested developers on an as needed basis to discuss the enterprise zone process. Plan 2018 ss, October 2018 update – IN PROGRESS The City’s economic development consultant has met with one potential multi- tenant industrial building developer to discuss use of the program in Fall 2018. This developer was not ready to disclose their interest to the public at time of this memo. Approved action plan – Manufacturing Industrial, Plan 2019A This plan was approved by the City Council in Spring 2018, after the bulk of the City Council goals had been reviewed and approved. Under the category of “help retain existing businesses”, staff proposed to conduct focus groups, based on location (one group for Fox Industrial, one for the Wrigley/Boombah area), with intent to take stock of their current operations and ways the City can help or even just remove barriers. Draft agenda is attached. Attendee lists drafted by early Summer 2018, meetings to be held in Fall 2018 or earlier. Plan 2019A, October 2018 update – IN PROGRESS The first industrial stakeholder’s focus group has been scheduled for November 15th. Staff decided to invite all 100+ industrial/manufacturing entities to this first meeting to gauge interest in the outreach, and prior to committing to do the in- depth, location-grouped focus group meetings. Approved action plan – Manufacturing and Industrial, Plan 2019B This plan was approved by the City Council in Spring 2018, after the bulk of the City Council goals had been reviewed and approved. Under the category of “help retain existing businesses”, the City’s Economic Development Consultant will reach out to existing businesses that have maintained a relative-low profile for one-on-one meetings with City staff, and for businesses that are deemed a high priority by City Council (either because of their use type, their potential to expand, their possibility to leave, or other priorities). Begins immediately, continues throughout the year based on response from businesses. Plan 2019B, October 2018 update – IN PROGRESS Lynn Dubajic has had contact with 16 manufacturing/industrial businesses as of October 2018. The most serious issues discussed within this group were the Aurora Textiles / YBSD issue which surfaced at the City’s committee meetings in 2018. No City-specific issues have surfaced in her discussions, but a variety of business climate concerns with the State of Illinois have been discussed. 4 Goal 1: Manufacturing and Industrial (continued) Approved action plan – Manufacturing and Industrial, Plan 2019C This plan was approved by the City Council in Spring 2018, after the bulk of the City Council goals had been reviewed and approved. Under the category of “help retain existing businesses”, the City will conduct an open house, meet-and-greet, or social meeting for businesses to attend and get to know City officials and staff. Event can be conducted after the focus groups are held – in the scenario where the focus groups are very well attended, this proposal may be unnecessary. Plan 2019C, October 2018 update – IN PROGRESS Execution pending outcome of focus groups. Approved action plan – Manufacturing and Industrial, Plan 2019D This plan was approved by the City Council in Spring 2018, after the bulk of the City Council goals had been reviewed and approved. Under the category of “workforce development”, the City reached out to Stephen Schiera, Illinois Manufacturing Excellence Center. The City will discuss the action plans for manufacturing and industrial development, and consult with Mr. Schiera regarding workforce development initiatives. This outreach can be conducted after the focus groups are held. Specific workforce needs, such as detailed training, may be brought up by the focus group members. Staff will them work with Mr. Schiera to coordinate specific workforce development training and other initiatives, if needs are identified during the focus group. Plan 2019D, October 2018 update – IN PROGRESS Execution pending outcome of focus groups. Approved action plan – Manufacturing and Industrial, Plan 2019E This plan was approved by the City Council in Spring 2018, after the bulk of the City Council goals had been reviewed and approved. Under the category of “YBSD plant capacity”, staff proposed to schedule a meeting with YBSD to go over long-term plant capacity issues and bring back to a future EDC meeting. Plan 2019E, October 2018 update - COMPLETE The EDC reviewed various YBSD plant capacity issues and Aurora Textile discharges in committee meetings throughout 2018. Staff met with YBSD to go over non-Aurora Textile plant operations, and has implemented a quarterly meeting with YBSD staff to discuss long-term planning issues. 5 Goal 1: Manufacturing and Industrial (continued) Approved action plan – Manufacturing and Industrial, Plan 2019F This plan was approved by the City Council in Spring 2018, after the bulk of the City Council goals had been reviewed and approved. Under the category of “Metra station and rail yard status”, staff proposed to follow up with Metra officials for updated timing of BNSF commuter rail extension studies, specifically as it relates to the location of the station and end-of- line rail yard. Plan 2019F, October 2018 update – IN PROGRESS The City Council heard a presentation about Metra extension next steps in October 2018 and staff is in regular contact with state officials and Metra personnel regarding study updates. Approved action plan – Manufacturing and Industrial, Plan 2019G This plan was approved by the City Council in Spring 2018, after the bulk of the City Council goals had been reviewed and approved. Under the category of “utility expansion concept plans”, staff proposed to lead a discussion about undetermined utility expansion at EDC, and to conduct route planning and cost estimate discussions at a subsequent meeting. Plan 2019G, October 2018 update – IN PROGRESS The City ended up discussing water supply utility issues instead – hiring AECom to give Oswego, Montgomery, and Yorkville a cost estimate and route study for a $100+ million Lake Michigan / DuPage Water Commission service extension. The public discussion of the route study and cost estimate is expected to occur by the end of 2018. Approved action plan – Manufacturing and Industrial, Plan 2019H This plan was approved by the City Council in Spring 2018, after the bulk of the City Council goals had been reviewed and approved. Under the category of “Nicor and ComEd status”, staff proposed to meet with ComEd and Nicor (separately) to discuss capacity and improvements related to manufacturing and industrial developments. Plan 2019H, October 2018 update – IN PROGRESS Staff met with Nicor representatives in Spring 2018, and expects to meet with ComEd representatives after a permanent Government Affairs representative is selected. Outcome of the Nicor meeting was that Nicor confirmed they have no major infrastructure upgrades in our immediate service area, and that any major upgrades would require site specific and user specific information and financial commitments. 6 Goal 1: Manufacturing and Industrial (continued) Approved action plan – Manufacturing and Industrial, Plan 2019I This plan was approved by the City Council in Spring 2018, after the bulk of the City Council goals had been reviewed and approved. Under the category of “boundary agreement review with Plano”, staff proposed to meet with the City of Plano, the Plano School District, and the Yorkville School District to discuss municipal/school boundary realignment. The Yorkville/Plano municipal boundary agreement expires in 2019. Plan 2019I, October 2018 update – IN PROGRESS City of Yorkville staff spoke with Yorkville School District staff about this initiative in late Summer 2018. The process to amend school boundaries is incredibly difficult and complex. Additional information was requested by the Yorkville School District before scheduling a meeting with Plano School District staff. City of Yorkville staff and City of Plano staff are set to discuss a boundary agreement extension and related issues on October 30th. Approved action plan – Manufacturing and Industrial, Plan 2019J This plan was approved by the City Council in Spring 2018, after the bulk of the City Council goals had been reviewed and approved. Under the category of “food hub”, staff proposed to meet with a variety of representatives to discuss current plans for agricultural and food manufacturing developments – including Kane County and the “Growing for Kane” program, Kendall County board members and the Kendall County Farm Bureau for a Kane- County-like program, and the Conservation Foundation for farmland conservation programs. Plan 2019J, October 2018 – IN PROGRESS Staff made contact with representatives of “Growing for Kane”, who forwarded some information on their program. These materials are under review by City staff prior to further recommendation. Staff reached out to the Kendall County Farm Bureau this Fall, when it was learned that the executive director is retiring at the end of 2018 and the Farm Bureau is being consolidated with the sister organization in Grundy County. Given this turnover and the Kendall County board elections in November 2018, City staff felt it would be best to hold off on meetings with both entities until Spring 2019 at the earliest. Approved action plan – Manufacturing and Industrial, Plan 2019K This plan was approved by the City Council in Spring 2018, after the bulk of the City Council goals had been reviewed and approved. Under the category of “marijuana legalization preparation”, staff proposed to research operational and development needs of cultivation centers and marijuana retail shops, to analyze existing zoning code and state law on medical marijuana, and to make a presentation with recommendations on any City actions by Fall 2018. Plan 2019K, October 2018 update – IN PROGRESS Staff has been monitoring news articles and state legislation through Metrowest Council of Government. Staff research is ongoing, and a presentation is expected by Spring 2019. 7 Goal 1: Manufacturing and Industrial (continued) Approved action plan – Manufacturing and Industrial, Plan 2019L This plan was approved by the City Council in Spring 2018, after the bulk of the City Council goals had been reviewed and approved. Under the category of “industrial development feasibility study”, staff proposed to a conduct an industrial development feasibility study, similar to a retail gap analysis study. The plan called for an RFI to be drafted by Fall 2018, but that timeline has been pushed back to due to staff turnover in the Purchasing Manager position and as other City priorities have surfaced. Plan 2019L, October 2018 update – DELAYED Staff proposes to leave the action plan the same, and eye a study RFI in mid-to- late 2019. This may be a good project for CMAP’s Local Technical Assistance Program, which recently had a grant cycle in Fall 2018. 8 Goal 2: Downtown Planning Extension of Downtown TIF 1 The City’s current Downtown TIF District was created in 2006 and expires in 2029. Due to the great recession, the TIF district has underperformed both due to underinvestment and lagging property values. The City has previously identified that this TIF district should be extended to 2041 through state legislation, and has notified the five required taxing entities for their consent of the TIF district extension. Approved action plan, Downtown Planning, Plan 2018 a Receive written acceptance for TIF extension from Waubonsee Community College, expected by mid-October. Plan 2018 a October 2018 Update – COMPLETE Staff received the letter of support from Waubonsee Community College in January 2018. Approved action plan, Downtown Planning, Plan 2018 b Present TIF extension request to BKFPD board on October 12th, follow up as needed until written acceptance is received (estimated November). Plan 2018 b, October 2018 Update – COMPLETE Staff received the letter of support from BKFPD in October 2017. Approved action plan, Downtown Planning, Plan 2018 c Present to Kendall Township board in October 2017 and follow up as needed until written acceptance is received (estimated November). Plan 2018c, October 2018 Update – DELAYED Kendall Township Board members seemed favorable to the City’s request until the Kendall County Board vote. City staff has been in discussion with Township staff to bring this agenda item back at a future meeting. Approved action plan, Downtown Planning, Plan 2018 d Present to Kendall County and Yorkville School District as requested by each board and follow up as needed until written acceptance is received (estimated December). Plan 2018 d, October 2018 Update – DELAYED Kendall County Board had a split, non-majority vote for the letter of support in late 2017, which caused a domino effect on the Kendall Township and Yorkville School District requests. The request will be reconsidered at a future date to be determined. 9 Goal 2: Downtown Planning (continued) Approved action plan, Downtown Planning, Plan 2018 e Meet with state legislators to discuss TIF extension legislation in December 2017, for filing at the start of the spring 2018 legislative session. Expected approval of the legislation is May or June 2018. Plan 2018 e, October 2018 Update – DELAYED This action plan requires consent from the five government entities listed above. Timing of this request is delayed until that requirement is met. Approved action plan, Downtown Planning, Plan 2018 f, g, h, i, j, k Create Downtown TIF 2, by conducting legally required public meeting for creation of new TIF District, approving the ordinance for the joint review board hearing date, conducting the public hearing, conducting the joint review board meeting, approving the ordinances deleting properties from TIF 1, and approving the final ordinances for the creation of Downtown TIF 2 Plan 2018 f, g, h, i, j, k October 2018 Update – COMPLETE All six action plans were completed as expected and Downtown TIF 2 was created in Spring 2018. Approved action plan, Downtown Planning, Plan 2018 l, m, n, o, p Creation of a downtown overlay district which will address streetscape master plan and form based code design elements in the downtown. Both components will help the City advise prospective developers on what the City is looking for in downtown redevelopment, and will assist us in moving forward with a variety of City-initiated plans (pedestrian path connections, wayfinding signs, etc.). Plan 2018 l, m, n, o, p October 2018 Update – IN PROGRESS The City approved an RFP for an overlay district in 2017 and entered into a contract with Farr and Associates at the end of 2017. At time of this memo, the study is 85% complete and is slightly behind our guessed completion date of August 2018. We anticipate a draft report to be delivered to the City by the end of November, with a City Council discussion in December or January, depending on finality of the draft report. 10 Goal 2: Downtown Planning (continued) Approved action plan, Downtown Planning, Plan 2018 q, r, s The City purchased the property at 102 E Van Emmon in spring 2017. The 3+ acre site contained a 14,000 square foot multi-level commercial building historically used as a bank. When the site was approved, the City Council expressed intent to develop the site as City Hall building at a time and cost to be determined at a later date. The City Council commissioned a building maintenance study and determined that the building had hundreds of thousands of dollars of deferred maintenance, which approach the replacement value of the building. The City did invest in resurfacing the parking lot adjacent to the building, and will discuss long term use of the property during an upcoming municipal facilities master plan. Plan 2018 q, r, s October 2018 Update – PARTIAL COMPLETION The City has continued to operate recreation programming and special events on the site, and completed the building maintenance study review in late 2017. The conclusion was to defer non-essential maintenance on the building for the time being. The City Council approved an RFP document for the municipal facilities master plan and the RFP window should be closing in January 2019. Selection of a vendor and City Council approval of a contract could take anywhere from 30-90 days after RFP closure. Approved action plan, Downtown Planning, Plan 2018 t, u These two action plans involved implementation of downtown improvements that will assist with downtown parking issues. The City Council chose to move forward with wayfinding signage, which would help with identification of public parking in the downtown. The second plan involved implementing specific recommendations for downtown parking, as identified in the City’s downtown parking study from 2016. Plan 2018t, u October 2018 Update – IN PROGRESS The City has approved the bids for the wayfinding signs and has been bogged down by IDOT review of the signs and rejection of specific words on the signs. Staff is moving forward with revisions to the sign language, and would anticipate IDOT approval and contractor installation of the sign by the end of 2018. The downtown overlay study is at 85% completion (as mentioned above) and specific recommendations for parking improvements will be a component of that study. 11 Goal 2: Downtown Planning (continued) Approved action plan, Downtown Planning, Plan 2018 v, w The City’s most frequent downtown developer has been Imperial Investments, which owns a number of downtown properties and has successfully redeveloped multiple buildings. Their properties are split between Downtown TIF 1 and Downtown TIF 2. These two action plans were to meet with Imperial Investments on an as needed basis as they acquire properties, and to meet with Imperial Investments on a long-term plan after the creation of Downtown TIF 2. Plan 2018v, w October 2018 Update – PARTIAL COMPLETION Staff met with Imperial Investments on a formal basis twice in the past year. Informally, we had multiple phone calls and emails discussing status of properties and questions about potential developments. They are proceeding forward with some concept plans for Downtown TIF 2 properties, but have been in a holding pattern on Downtown TIF 1 properties due to the extension delay. We anticipate a partial cleanup of their TIF master agreement by Spring 2019, with a full cleanup pending TIF 1 extension. Approved action plan, Downtown Planning, Plan 2018x This action plan involved the decision making process for ownership and use of the property above the City’s decommissioned Well#3 on the west alley of the downtown. The Well was decommissioned in 2017 and the City proposed to sell the building and site or to tear down the building. Plan 2018x, October 2018 Update – COMPLETE Imperial Investments was approached in 2018 to gauge interest in ownership of the property and eventual use. They declined interest in the property and asked that it be blacktopped for a couple new parking spaces. The City went out to RFP for teardown of the building in 2018 and tore it down in Fall 2018. Approved action plan, Downtown Planning, Plan 2018y This action plan was the completion of the environmental remediation in Riverfront Park, which was completed immediately before last year’s goal setting session. Information was given in the memo, but was not formally part of the action plan, that the playground installation over the remediated area would be completed by May 1. Plan 2018y, October 2018 Update – COMPLETE The property has been remediated and the playground is open to the public. 12 Goal 2: Downtown Planning (continued) Approved action plan, Downtown Planning, Plan 2018z This action plan assumed a voluntary cleanup proposal from the owner of 206 Heustis St, which would be reviewed by staff and presented to City Council for discussion by the end of 2018. Concurrently, the City had a contractor prepared to clean up the property in the event that voluntary compliance couldn’t be reached. Plan 2018z, October 2018 Update – CHANGED The City ended up breaking off voluntary clean up proposals when it became clear that the timeline and improvements proposed were not acceptable. The City engaged the contractor for cleanup and was denied access to the property with a confrontation in mid-2018. The City initiated litigation at circuit court to grant access to the property to conduct the cleanup, but litigation was not successful. The City continues to pursue property maintenance compliance through our normal administrative adjudication process. Approved action plan, Downtown Planning, Plan 2018aa and bb The City bid out some sidewalk and railing improvements in 2017 for improvements along the east alley and west alley in the downtown. These bids were not successful, so City staff looked to break the project into smaller components and do some of the prep work in-house. This action plan included completing the due diligence on the sidewalk work (in-house v. contracted) and then doing the outsourced railing work afterwards. Plan 2018aa, bb, October 2018 Update – PARTIAL COMPLETION The sidewalk work was completed in mid-2018, and the City put up a temporary fence shortly thereafter. The City is discussing two different railing designs in concert with our streetscape plans and our purchasing manager will be quoting out the work and the two different designs with contractors through Winter 2018/2019. Approved action plan, Downtown Planning, Plan 2018cc, dd, ee This action plan contains the detailed steps for the purchase and installation of wayfinding signs and kiosks in the downtown. Plan 2018cc, dd, ee October 2018 Update – IN PROGRESS The City has approved the bids for the wayfinding signs and has been bogged down by IDOT review of the signs and rejection of specific words on the signs. Staff is moving forward with revisions to the sign language, and would anticipate IDOT approval and contractor installation of the sign by the end of calendar year 2018 13 Goal 2: Downtown Planning (continued) Approved action plan, Downtown Planning, Plan 2018 ff, gg In April/May 2016, City staff engaged HR Green to prepare a downtown landscape plan that beautifies and improves the visual character of the corridor along IL Route 47 in the downtown to soften the expanse of roadway, create a pedestrian scale experience of greenery and ultimately contributes to an overall sense of place when entering Downtown Yorkville. The canvas for this landscaping improvement was the courthouse hill adjacent to Route 47. The action plan involved applying for an ITEP grant for the full improvements, and doing the project on a piecemeal basis should the grant not be approved. Plan 2018 ff, gg October 2018 Update – PARTIAL COMPLETION The City did apply for the ITEP grant, but was notified in Summer 2018 that its grant application was not successful. Staff has discussed various partial improvements, which will be rolled out in the FY 20 budget proposal. Approved action plan, Downtown Planning, Plan 2018 hh, ii, jj The City reviewed a proposal for sidewalk and parklet cafes in 2018. This action plan covered the proposal, discussion, and execution of the concept of sidewalks and parklets. Plan 2018 hh, ii, jj October 2018 Update – COMPLETE The sidewalk and parklet ordinance was approved by the end of 2017, the applications were released in 2018, and the City has one sidewalk use permit with the Law Office. 14 Goal 3: Riverfront Development Approved action plan, Riverfront Development, Plan 2018 ggg This action plan was the completion of the environmental remediation in Riverfront Park, which was completed immediately before last year’s goal setting session. Plan 2018 ggg, October 2018 update – COMPLETE The property has been remediated according to contract. Approved action plan, Riverfront Development, Plan 2018 hhh The City Council proposed to complete the playground installation after environmental remediation was complete in Riverfront Park. Plan 2018 hhh, October 2018 Update – COMPLETE The playground was opened to the public in April 2018. Approved action plan, Riverfront Development, Plan 2018 iii While the City Council had an OSLAD grant for $400,000 worth of improvements in Riverfront Park, asphalt paving of the parking lots in front of and behind the ComEd substation were not included in those grant amounts. The City Council asked staff to take a look at funding these asphalt improvements in the FY 19 budget. Plan 2018 iii, October 2018 Update – COMPLETE The parking lots were funded through a budget amendment in Summer 2018 and were paved in October 2018. Approved action plan, Riverfront Development, Plan 2018 jjj, lll The City received an application for rezoning and a variance on the residential property immediately north of the Fox River and east of Route 47 in September 2017. The developer was a successful restaurateur (Fishermen’s Inn) and business owner (Encap) who had sought to partner with the City for further development and use of the Clark Park (adjacent to the 104 N Bridge property). Plan 2018 jjj, lll October 2018 Update – INCOMPLETE This proposal was discussed at a committee meeting at the end of 2017 before the developer withdrew due to public opposition to the public component of the development. 15 Goal 4: Southside Development Approved action plan, Southside Development, Plan 2018 kk In an effort to boost population on the south side of the City, the City approved an action plan to look at extending the residential BUILD program in 2018. Plan 2018 kk, October 2018 Update – CHANGED The City Council voted down the extension of the BUILD program in late 2017, and the program now ceases to exist. However, new housing starts in the City ended up dramatically increasing in 2018. Approved action plan, Southside Development, Plan 2018 ll The City heard that international discount grocer Lidl would be aggressively entering the American grocery market in the near future, and the action plan discussed by City Council would be periodically check in with Lidl contacts to see if they would be expanding into the Midwest. Plan 2018 ll, October 2018 Update – IN PROGRESS Lynn Dubajic has made contact with representatives and affiliates of Lidl, but their entry into the east and southeast coast is still in planning phases. Lidl has not announced a Midwest expansion at this time. Approved action plan, Southside Development, Plan 2018 mm During last year’s goal setting session, Lynn Dubajic had been discussing a promising expansion of a smaller local chain of grocery stores. We found great interest and a more flexible approach with the smaller companies as compared to the large chains. The action plan for attracting a south side grocery store involved finding and approaching smaller chains or one-off stores. Plan 2018 mm, October 2018 Update – IN PROGRESS Lynn Dubajic has had substantial discussions with one other small local chain since last year, who ended up not being able to come to terms with a local landowner. Additionally, she has spoken with two one-off business owners in the region; one that was interested in doing a butcher shop with some small inventory of groceries, and another that was interested in doing a produce shop. Both of these entrepreneurs ended up deciding not to create a new store, but they were interested and committed a fair amount of resources to due diligence. 16 Goal 4: Southside Development (continued) Approved action plan, Southside Development, Plan 2018 nn The City Council approved a special use and incentive agreement for a gas station within the Fountainview Development in 2015. The incentive agreement required the subdivision developer, Hari Development Yorkville, LLC, to commence construction of a gas station on the property before December 31, 2018 and to complete construction by December 2019. In the event that those deadlines are not met, the sales tax incentive agreement allows for a reduction in the total incentive. Plan 2018 nn, October 2018 Update – IN PROGRESS The City has not heard from the developer in the past year, and it does not appear any plans will be forthcoming before the deadline of December 31, 2018. Approved action plan, Southside Development, Plan 2018 oo The City Council has had a history of being flexible with development agreements on distressed and rescued subdivisions. At time of last publishing, developers were interested in the Prestwick subdivision and in Raintree Village. The specific action plan was to commit to being open minded to development agreement amendments, and to extend the BUILD program into 2018. Plan 2018 oo, October 2018 Update – IN PROGRESS The City did approve a substantial annexation agreement amendment in the Prestwick subdivision and that developer has successfully sold some residential lots to K Hovnanian. The City continues to work with various interested parties on residential subdivisions on the south side. As mentioned above, the BUILD program was not extended into 2018. 17 Goal 5: Road to Better Roads Funding This was a new goal in 2018, and no action plan has been reviewed or approved by City Council as of October 2018. However, we expect to have a detailed discussion of funding during the FY 20 budget proposal, as the City’s Laser RST surface condition survey and Dynaflect- based deflection testing of all roads has been recently completed and the City will need to reassess the long-term viability of the Road Infrastructure Fee. 18 Goal 6: Water Planning Approved action plan, Water Planning, Plan 2018 mmm The City funded a joint study of DuPage Water Commission (DWC) service extensions with Oswego in late 2017. This action plan involved reviewing that feasibility study and providing further direction on the viability of DWC source. Plan 2018 mmm, October 2018 Update – COMPLETE The Public Works Committee reviewed the report in April 2018, which showed that a water supply extension was feasible but that the cost estimate was still highly variable. The City Council directed staff to follow up with a more detailed cost estimate and route study, which is in close to final draft form and should be reviewed in a public meeting in the next 1-3 months. Approved action plan, Water Planning, Plan 2018 nnn In anticipation of a final verdict in the DuPage Water Commission extension, the City Council approved an action plan to review water plant engineering and land acquisition proposals in the FY 19 budget. Plan 2018 nnn, October 2018 Update – PARTIAL COMPLETION The City Council did approve a budget with funds for governance and engineering for a Fox River water plant, but the City Council has not yet made a determination on the DuPage Water Commission extension. Approved action plan, Water Planning, Plan 2018 ooo As a result of the expected decisions discussed in Plan mmm and nnn above, the City Council scheduled a tentative decision and debate on a Fox River water plant vs. a DuPage Water Commission for Summer 2018. Plan 2018 ooo, October 2018 Update – DELAYED The discussion is still expected to occur, but will not occur until after the AECom report on the DuPage Water Commission route is finished. The earliest discussion will occur in Spring 2019. 19 Goal 7: Municipal Building Needs and Planning Approved action plan, Municipal Building Needs and Planning, Plan 2018 aaa In anticipation of a municipal building space needs analysis, the City Council approved an action plan to complete a 5 year staffing plan by 2018. Plan 2018 aaa, October 2018 Update – IN PROGRESS The scope of the municipal building master plan RFP was approved by City Council in October 2018, and the 5 year staffing plan is not a necessary prerequisite to the plan. We would anticipate completion of the staffing plan at some point in Spring 2019 at the latest, or with the release of the FY 20 budget proposal in January/February at the earliest. Approved action plan, Municipal Building Needs and Planning, Plan 2018 bbb The City Council last did a municipal facilities space needs analysis and master plan in the mid-2000s, and given the City’s recent acquisition of a number of properties for municipal use, decided to do a more thorough study in 2018. This action plan contemplated approval of an RFP for the municipal building master plan in mid-2018. Plan 2018 bbb, October 2018 Update – COMPLETED The actual approval date of the RFP ended up being later than expected due to the transition in the Purchasing Manager position in early 2018. However, the RFP document was approved by City Council in October 2018. Approved action plan, Municipal Building Needs and Planning, Plan 2018 ccc This action plan includes the actual completion of the municipal building master plan by the end of 2018. Plan 2018 ccc, October 2018 Update – IN PROGRESS Consultant selection is expected to occur in Spring 2019, and the report will take the better part of 2019 before completion. 20 Goal 8: Revenue Growth Approved action plan, Revenue Growth, Plan 2018 ppp This action plan focused on promoting revenue growth through residential growth. Simply, the City Council committed to being open minded as residential developers approached the City in the future. Plan 2018 pp, October 2018 Update – PARTIAL COMPLETION The City did approve a substantial annexation agreement amendment in the Prestwick subdivision and that developer has successfully sold some residential lots to K Hovnanian. The City continues to work with various interested parties on residential subdivisions throughout the City, but interest has been particularly strong in Grande Reserve. Approved action plan, Revenue Growth, Plan 2018 qqq The City Council had not increased liquor license fees in over a decade, and thus the City Council approved this action plan to increase revenues through a modest increase in liquor license fees. Plan 2018 qqq, October 2018 Update – COMPLETE The City Council approved a modest increase in liquor license fees in January 2018. Approved action plan, Revenue Growth, Plan 2018 rrr This action plan sought revenue growth through a proposal to cap participation in the BUILD program in 2018 at 30 permits. This proposal was set to be reviewed by City Council at the end of 2017. Plan 2018 rrr, October 2018 Update – CHANGED The City Council approved full termination of the BUILD program, which has caused an increase in several building permit fee revenues in several parts of the City’s budget. 21 Goal 8: Revenue Growth (continued) Approved action plan, Revenue Growth, Plan 2018 sss The City Council had reduced property taxes for several years in a row approaching the 2017 tax levy discussion, and 2017 marked the first year that the City Council had not communicated a commitment to reduce property taxes since the middle of the recession. This action plan committed to a discussion on whether the City should look at a modest increase in the City property taxes in 2017 to capture new construction growth only (i.e. flat property taxes to existing homes). Plan 2018 sss, October 2018 Update – COMPLETE The City Council had the discussion about increasing the tax levy to capture new construction value and inflation, and ultimately decided to only capture new construction values. That means that the City received a modest increase in property taxes on the whole in 2018, but the property tax impact to individual homeowners should be relatively the same as it was in 2017. 22 Goal 9: Traffic Patrol Approved action plan, Traffic Patrol, Plan 2018 aaaa Assess budgetary performance in fall 2017 to see if any officers can be hired in FY 18. Continue to reassess budgetary performance every year. Plan 2018 aaaa, October 2018 Update - IN PROGRESS While the FY 17 audit turned out better than expected, budget estimated for FY 18 and FY 19 were still not favorable for adding additional officers. With the positive budget performance in FY 19, and the department’s vehicle replacement better funded, we would anticipate adding officers in the FY 20 budget proposal. Approved action plan, Traffic Patrol, Plan 2018 bbbb Research and discuss automatic, moveable, pole-mounted speed signs. Plan 2018 bbb, October 2018 update – IN PROGRESS Recent turnover in the executive staff in the Police Department has resulted in a newfound commitment to non-personnel related traffic control. We have researched specific signs and costs with our Purchasing Manager, and would expect to either purchase a number of signs in the next 2-3 months in anticipation of a Spring 2019 rollout, or discuss this purchase in the FY 20 budget proposal. 23 Goal 10: Whispering Meadows This was a new goal in 2018, and no action plan has been reviewed or approved by City Council as of October 2018. However, the City approved a substantial settlement agreement with Fidelity Deposit of Maryland in February 2018 and the roads in the subdivision were paved in Summer 2018. Additional litigation has continued with the owner of the property. 24 Goal 11: Staffing Approved action plan, Staffing, Plan 2018 pp The City’s staff level is near the 2005 figures at 76 full-time employees, and down from the prerecession highs of around 100 employees. The specific goal involved looking at ways to increase our staffing levels to meet service demands. However, funding levels have not allowed the City to hire additional full-time staff in many departments, as requested by the department heads. This action plan proposed to create a 5 year staffing plan based on demand for services, by the end of 2018. Plan 2018 pp, October 2018 Update – IN PROGRESS This item was originally contemplated to be a part of the municipal building master plan, for which an RFP was approved by City Council in October 2018. We determined that the 5 year staffing plan is not a necessary prerequisite to the municipal facilities master plan. We would anticipate completion of the staffing plan at some point in Spring 2019 at the latest, or with the release of the FY 20 budget proposal in January/February at the earliest. Goal 12 (tied) – Vehicle Replacement Approved action plan, Vehicle Replacement, Plan 2018 ddd, eee The City created a 20+ year vehicle replacement schedule, which was used to estimate the funding level requirement for each department’s vehicles in order to maintain a modern fleet. This action plan suggested to update this 20+ year plan annually and to increase funding levels in each department incrementally each year as budget performance is positive. Plan 2018 ddd, eee October 2018 Update – COMPLETE The plan was updated as part of the FY 19 budget proposal, and the Police, Parks and Recreation, and Public Works Department were all able to modestly increase their vehicle funding levels mid-budget year. Approved action plan, Vehicle replacement, Plan 2018 fff This action plan contemplated entering into a managed maintenance agreement with one or more area repair shops. This initiative was originally explored by the Parks Superintendent a few years ago, and was assigned to the City’s purchasing manager for research. This agreement was expected to follow an RFP model, where we would ask area vehicle maintenance shops to bid on guaranteed rates and service times for different vehicle work. Plan 2018 fff, October 2018 Update – DELAYED The City’s former Purchasing Manager left in early 2018, and the current Purchasing Manager has been tasked with the study. Her current focus is seeing if in-house staff in Oswego or Montgomery can be used through the shared service model before going out to RFP for a managed maintenance agreement. I would anticipate a public discussion about the managed maintenance agreement in mid-2019 if the in-house sharing concept doesn’t work. 25 Goal 12 (tied): Entrance Signage Approved action plan, Entrance Signage, Plan 2018 ffff, gggg Per the Comprehensive Plan, gateway element/entryway signage is recommended at most of the major roadways entering the City, including the northeast and southeast corners of US 34 and Eldamain Road, Baseline Rd at Route 47 and Ament Rd at Route 47. This action plan contemplated funding for rollout of a limited number of signs, design discussions, and an RFP for fabrication and installation of the signs by the end of 2018. Plan 2018 ffff, gggg October 2018 Update - CHANGED This project was not funded in the FY 19 budget, and will be revisited in the FY 20 budget proposal. Goal 14 (tied): Water Conservation Planning Approved action plan, Water Conservation Planning, Plan 2018 hhhh, iiii, jjjj These trios of action plans involved production of a public information campaign on water conservation measures by the end of 2018, have Mayor Golinski continue to serve on the NWPA Board, and review water conservation ordinances in Spring 2018 to align with best practices. Plan 2018 hhhh, iiii, jjjj October 2018 Update – COMPLETE The City was one of the top performing cities in the nation for the Wyland Water Conservation Challenge. Mayor Golinski has continued to serve on the NWPA Board. Water conservation measures were reviewed with staff during the comprehensive water code update at the end of 2017. Goal 14 (tied): Employee Salary Survey Approved action plan, Employee Salary Survey, Plan 2018 This action plan contemplated approval of a formal compensation plan with steps for all non-union, non-exempt employees at the time of the FY 19 budget proposal Plan 2018 kkkk, October 2018 Update – COMPLETE Non-union exempt and non-exempt compensation plans were approved by City Council in Spring 2018. Goal 16 (tied): Parks and Recreation Programming Building Approved action plan, Parks and Recreation Programming Building, Plan 2018 cccc, dddd, eeee The City sold a portion of the Bristol Bay regional park property to Elevation Investments LLC in Fall 2016. The revenue from the sale of this property has been parked in the City-wide capital fund as a fund balance earmarked for the use of the Parks and Recreation Department. Since the sale of a portion of the Bristol Bay regional park property, the City has acquired the 102 E Van Emmon property, which is branded as the Van Emmon Activity Center for the time being. The City has operated the facility as a recreation programming space while 26 ultimate use of the property was being considered. This temporary use has greatly relieved the pressure on Parks and Recreation for programming space. These three action plans involved continuing to use the Van Emmon Activity Center as a recreation facility, positioning for a future recreation facility grant offering, and completing the municipal facilities master plan in 2018. Plan 2018 cccc, dddd, eeee October 2018 Update – PARTIAL COMPLETION The City has continued to operate recreation programming in the Van Emmon Activity Center in the past year, and the municipal facilities master plan has been delayed until 2019. The Park Board is set to discuss some concept plans for a Parks and Recreation facility at their November 2018 meeting, which will position the City for future grant opportunities. Goal 16 (tied): Capital Improvement Plan Approved action plan, Capital Improvement Plan, Plan 2018 zzz Expand Capital Improvement Plan report to include more details by end of 2018. Plan 2018 zzz, October 2018 Update – COMPLETE The expanded plan was reviewed and approved by City Council in October 2018. Goal 18 (tied): Automation and Technology Approved action plan, Automation and Technology, Plan 2018 qqqq, rrrrr, ssss These three action plans involved finalizing a computer replacement plan and funding it at the recommended level, reviewing GovIT Consortium strategic plan recommendations and funding those recommendations in the City’s budget, and continuing to update tech initiatives at the department level. Plan 2018 qqqq, rrrr, ssss October 2018 Update – PARTIAL COMPLETION The City approved and funded a substantial computer replacement program and expects to implement the plan in Spring 2019. The GovIT Consortium strategic plan is still being reviewed by the consortium board, but should be complete and discussed as part of the FY 20 budget proposal. Many small-scale technology initiatives have been discussed and implemented throughout all departments, with the two most recent discussed at a staff level being implementation of a multi- platform chatbot and micro-survey platform. Goal 18 (tied): Public Relations and Outreach Approved action plan, Public Relations and Outreach, Plan 2018 tttt, uuuu, vvvv, wwww These four action plans included completing the City Services Survey 2017, sending a group of employees to public relations and media training, authorization of the CivicSend newsletter platform and implementation of a City online newsletter, and conducting 3-4 Coffees with the Council. Plan 2018 tttt, uuuu, vvvv, wwww October 2018 Update – COMPLETE 27 The City Services survey was closed in 2018 and presented to City Council. The City conducted a joint media relations training with Montgomery and Oswego in mid-2018. The CivicSend platform was authorized in 2017 and the City has issued bi-monthly online newsletters ever since. The City Council conducted 3 Coffee with the Council events coterminous with City special events and 1 Coffee with a Cop event coinciding with the national event in October 2018. Goal 20: Modernize City Code Approved action plan, Modernize City Code, Plan 2018 llll, mmmm, nnnn, oooo, pppp These five action plans included comprehensive revisions to the water ordinance, liquor code, and procurement code, creation of a unified development ordinance, and completion other code updates on an as needed basis. Plan 2018 llll, mmmm, nnnn, oooo, pppp Oct 2018 Update – PARTIAL COMPLETION The City Council approved a comprehensive water code amendment in 2018. The liquor license fees were amended in early 2018, but a comprehensive code rewrite has not yet occurred. The procurement code is on the list of projects for the current Purchasing Manager to complete, and is expected to be in front of the City Council by mid-2019. The unified development ordinance RFP was approved by City Council in October 2018. The sewer code is expected to be in front of the City Council by early 2019. Goal 21: Shared Services Approved action plan, Shared Services, Plan 2018 ttt, uuu, vvv, www, yyy These five action plans included conducting semi-annual meetings with staff in Oswego and Montgomery to identify potential shared service opportunities and to review current shared services, hiring a joint Facilities Manager with Oswego, consideration of an administrative IGA for FOIA services, continued participation in the GovIT Consortium, and presentation of a cost savings report from the Purchasing Manager in the FY 19 budget proposal. Plan 2018 ttt, uuu, vvv, www, yyy October 2018 Update – COMPLETE Yorkville/Oswego/Montgomery shared services meetings were held on a variable basis throughout the year. Yorkville and Oswego hired Steve Raasch as a Facilities Manager. Yorkville, Oswego and Montgomery approved a more broad intergovernmental agreement that covers administrative services. Yorkville has continued to participate in the GovIT Consortium. The savings report from the Purchasing Manager was included in the FY 19 budget proposal. Goal Priority Votes Staff Committee(s)Action Plan (abbreviated) Manufacturing and Industrial Development 173 Bart Olson, Krysti Barksdale‐Noble, Lynn Dubajic, Erin Willrett, Eric Dhuse, Brad Sanderson Economic Development BNSF Site Certification, Market industrial areas, Meet with prospective developers Downtown Planning 2 71 Bart Olson, Krysti Barksdale‐Noble, Erin Willrett Economic Development Extend TIF 1, Create TIF 2, Overlay District, 102 E Van Emmon, Parking study, etc. Riverfront Development 3 56 Bart Olson, Tim Evans, Krysti Barksdale‐ Noble Park Board, Economic Development Park remediation Southside Development 4 49 Bart Olson, Lynn Dubajic, Krysti Barksdale‐Noble Economic Development Grocery store, Fountainview completion Road to Better Roads (RTBR) Funding 5 44 Bart Olson, Eric Dhuse, Rob Fredrickson Administration, Public Works TBD Water Planning 6 30 Brad Sanderson, Eric Dhuse Public Works AECom/Dupage report, OMY plant land acquisition and governance Municipal Building Needs & Planning 729Bart Olson, Rob Fredrickson, Eric Dhuse, Tim Evans, Erin Willrett Administration, Public Safety, Public Works 102 E Van Emmon and 609 N Bridge acquisition, Municipal Facilities Master plan Revenue Growth 825Krysti Barksdale‐Noble, Rob Fredrickson, Lynn Dubajic Administration, Community Development Impact fee flexibility, property tax levy Traffic Patrol 9 21 Rich Hart, Eric Dhuse Public Safety, Public Works Police staffing, pole‐mounted speed signs Whispering Meadows 10 20 Bart Olson, Brad Sanderson Public Works TBD Staffing 11 12 Bart Olson, Erin Willrett Administration 5‐year staffing plan Vehicle Replacement 12 11 Bart Olson, Rob Fredrickson, Rich Hart, Eric Dhuse, Tim Evans Administration, Public Safety, Public Works, Park Board Post‐audit purchases, managed maintenance agreement Entrance Signage 12 11 Krysti Barksdale‐Noble, Erin Willrett Economic Development RFP for entryway signs Water Conservation Plan 14 8 Brad Sanderson, Eric Dhuse Public Works Public information campaign, NWPA Board participation, review current practices Employee Salary Survey 14 8 Erin Willrett, Rob Fredrickson Administration Formal compensation plan for all non‐salaried employees Parks & Rec Programming Building 16 6 Tim Evans Park Board Van Emmon Activity Center usage, municipal facilities master plan Capital Improvement Plan 16 6 Brad Sanderson, Eric Dhuse, Rob Fredrickson Administration, Public Works More detailed CIP Automation and Technology 18 5 Bart Olson, Erin Willrett, Lisa Pickering Administration Computer replacement plan, GovIT strategic plan and participation Public Relations & Outreach 18 5 Bart Olson, Erin Willrett Administration City Survey 2017, City Newsletter, public relations training, Coffee w/ Council Modernize City Code 20 3 Bart Olson, Erin Willrett, Lisa Pickering Administration Water ordinance revisions, procurement code, unified development code, etc Shared Services 21 2 Bart Olson, Erin Willrett Administration Meetings with OMY, facilities manager with Oswego, Admin services agreement, etc. Summary Review of early budget requests for FY 20 from department heads. Background In past goal setting sessions, City Council members have asked the department heads to go around the room and give a brief overview of their project priorities for the upcoming year and their operational and capital needs. Rather than spend time during the meeting going over each request, I asked department heads to put together their wish list. That list is compiled in the attached spreadsheet, and it represents a normal year’s worth of first-cut budget requests. Typically, Rob and I will select these projects based on need and available funding, compare them against City Council goals, wait a few months to tighten up revenue projects, select a few more requests, and then submit a full budget proposal to City Council. Also, in a typical year, proposals will be abandoned and submitted at the deadline; this list is not final or comprehensive. As a reminder, the five year budget projection in the FY 19 budget has general fund deficits of $300,000 to $1,200,000 in the next five years, which pairs with a decrease of fund balance to 14% by FY 23. That is a significant hurdle to funding all of the unfunded capital improvements plan projects, let alone new operational requests. Recommendation This is an informational item. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: November 1, 2018 Subject: Goal setting – FY 20 early budget requests Who requestedWhatWhenWhereHow much (net)WhyBart Customer service tech improvements FY 20 Admin 5,000$ Multi‐platform chatbot and micro‐survey platforms. Chatbots allow some level of customer service 24/7.Bart Administrative Intern FY 20 Admin 35,000$ City has used graduate level interns in the past to success. Usually have one for two years then a year without.Bart Records Management (shared) FY 20 Admin 30,000$ Shared employee between other towns that would tackle inventory of existing records and records management in future.Bart Metra Lobbyist (shared) FY 19/FY 20 Admin 40,000$ Per Metra discussion. Anticipating $84,000 annual cost divided between only Oswego and YorkvilleBart GovITC strategic plan initiatives FY 20 Admin Services 20,000$ Website firewall, cloud based email archiving, shared antivirus, etcEric Building Maintenance Tech FY 20 Admin Services 60,000$ Hire a PW maintenance worker with a building maintenance skillset to complete building work as it comes up.Rob Enterprise Resource Planning System FY 21 Admin/Finance 250,000$ A new organization wide computer program, replacing our current system (MSI). Full financial software, building, etc.Rob Enterprise Resource Planning System annual FY 22+ Finance 150,000$ Annual fees for expansion and support for ERPKrysti Planner or GIS Tech FY 20 ComDev 80,000$ City spends money on outsourcing GIS, and developments are becoming too numerous too handle with existing staffKrysti/Pete Vehicle FY 20, 21 General Fund 30,000$ Vehicle for FT Property Maintenance Inspector.Bart Sidewalk / trail connections FY 20 CW Capital 100,000$ $ amount is plug number. Staff have list of areas for new trail and sidewalks where subdivision connections could occur Bart RTBR Funding FY 20+ CW Capital 1,000,000$ Gap between funding amount and annual funding recommendation.Eric Tower Lane window replacement FY 20 CW Capital 8,000$ Building's windows are obsolete and leaking.Eric PW Material Storage Shed FY 20 CW Capital 350,000$ City has a $40,000 grant that is currently suspended for this project. Existing storage is severely deterioratedErin / Bart Gateway Signage FY 20, 21 CW Capital 150,000$ $25k per gateway. Redo all entrance signage at 47 N, 47 S, 34 E, 34 W, 126, and 71, per Comp Plan.Tim Fox Road and ComEd ROW trails FY 22 CW Capital 2,500,000$ Future ITEP grant possibilitiesBart Courthouse Hill Landscaping FY 20 Downtown TIF 1 50,000$ Partial/limited landscaping beautification of the hill, since denial of the 2018 ITEP grant fundsKrysti Tactical urbanism downtown projects FY 20 Downtown TIF 1 5,000$ Giant chess, kickball billiards, pocket sand beach ‐ as discussed during last year's grant cycleTim New splash pad FY 20 Downtown TIF 1 100,000$ Reimenschneider Park splash pad is one of our most popular park features. Could use another larger feature in downtown.Tim Riverwalk under Route 47 bridge FY 22 Downtown TIF 1 1,000,000$ Actual dollar value unknown ‐ would connect east and west Riverfront ParksBart Downtown TIF Façade Improvement Program FY 20 Downtown TIF 1 and 2 50,000$ Program guidelines have been discussed by City Council, and this would be a good way to kickoff TIF 2. Krysti Downtown murals FY 20 Downtown TIF 1 and 2 60,000$ Large murals on two walls within the downtownKrysti Overstreet lighting ‐ Hydraulic St FY 20 Downtown TIF 1 and 2 100,000$ High estimate of stringing a block's worth of overhead lighting on E Hydraulic StEric Hanging Baskets and Banners FY 20 Dwntwn TIF 1 and CW Cap 40,000$ Full implementation of hanging flowered baskets (i.e. capital plus operational cost) plus creation of banner program.Bart SPECIAL events FY 20 Parks and Rec 50,000$ Previous discussions to expand special events with a major musical act, or unique feature. Make an event memorable!Bart Parks and Recreation Building Planning FY 20 Parks and Rec 5,000$ Some high level concept planning needs to occur for the City to be ready for next Parks and Recreation facility grants.Tim Parks MWI staff x 2FY 20 Parks and Rec 100,000$ One employee never refilled from a few years ago plus one new employee to handle in‐house baseball fields.Tim Parks Inspector FY 20 Parks and Rec 80,000$ Parks checked only once per month, despite high resident use. Could be much more frequent with permanent staff.Tim Recreation van FY 20 Parks and Rec 25,000$ Current white mini‐van is severely rusted and needs to be replaced.Tim Replace large, winged standing mower FY 20 Parks and Rec 50,000$ City's current winged standing mower is past it's useful life and repair costs are increasing.Tim Super lightning detectors FY 20 Parks and Rec 30,000$ Current lightning detectors are viewed by public as infallible, and they are not. New system would more effective.Tim Parks and Rec vehicles, normal replacement FY 20 Parks and Rec 30,000$ Gap between funding amount and annual funding recommendation.Tim Beecher Park electrical box upgrade FY 20 Parks and Rec 10,000$ Current park electrical box is old and undersized. Need a new electrical box for special events.Tim Full‐size ice‐rink FY 20 Parks and Rec 10,000$ Installation of a seasonal, full‐size ice rink.Tim Playgrounds, normal replacement FY 20+ Parks and Rec Capital 75,000$ Gap between funding amount and annual funding recommendation.Tim Dog park FY 20 Parks and Rec Capital 75,000$ Highly requested feature, not currently provided in the City.Eric / Tim Full construction equip refresh FY 20+ Parks, Water, Sewer, Streets 1,250,000$ $250,000 per year to replace all heavy equipment and machinery that has reached the end of its useful life.Rich Police Officers x 3FY 20+ Police 300,000$ 3 officers puts us at 33 sworn, which is 1.73 officers per 1000 ‐ slightly above regional averageRich Police support staff FY 20+ Police 50,000$ Down PT support staff ‐ more effective to hire someone FTRich PD vehicles, normal replacement FY 20 Police 100,000$ Gap between funding amount and annual funding recommendation.Eric JULIE Locator FY 20 Public Works, all divisions 60,000$ JULIE Locates being completed by higher salary employees currently. Would allow for better use of employees.Eric PW vehicles, normal replacement FY 20 Public Works, all divisions 300,000$ Gap between funding amount and annual funding recommendation.Eric PW vehicles, immediate replacement FY 20 Public Works, all divisions 450,000$ Skidsteer replacement, dumptruck box replacement, ride‐on mower for parkways, 5‐yd dumptruck for snowplowingEric Streets Employees FY 20 Public Works, all divisions 300,000$ Streets Operator, Mechanic, ForesterBart Fox Hill recapture payment FY 23 / FY 24 Water / Sewer 1,900,000$ Compounding interest. Multiple note holders. Negotiation desired.11,463,000$