Library Packet 2018 11-12-18
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
November 12, 2018 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
Physical Facilities
12. Unfinished Business Approve Boy Scout Project
Replacing Library Copiers
13. New Business Approve 2019 Board Meeting Dates
Approve 2019 Holiday Closings
Per Capita Grant 2019 Requirements
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal
counsel for the public body, including hearing testimony on a complaint lodged against
an employee of the public body, or against legal counsel for the public body to
determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, October 8, 2018, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by Vice-President Theron Garcia, roll was called and a
quorum was established.
Roll Call: Krista Danis-yes, Ryan Forristall-yes, Theron Garcia-yes, Jason Hedman-yes, Russ Walter-
yes, Susan Chacon-yes
Absent: Carol LaChance, Darren Crawford, Wamecca Rodriguez
Others Present:
Library Director Elisa Topper, Technical Services Director Dixie DeBord, Director of Adult Services
Shelley Augustine, Library Liaison Jackie Milschewski
Recognition of Visitors: Vice-President Garcia recognized the library staff and liaison.
Amendments to the Agenda: None
Minutes: September 10, 2018
Mr. Walter moved and Ms. Danis seconded to approve the minutes as presented.
Roll call: Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Walter-yes, Chacon-yes. Carried 6-0.
Correspondence:
Ms. Topper noted a letter to the editor regarding the ice cream social and thanking the sponsors and
volunteers, thank-you letter from the Girls Scouts for assistance on a project and an article in the
Kendall Chronicle about the Art Guild and library regarding funding for a mural. Ms. Garcia said she
heard many favorable comments regarding the ice cream social.
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Financial Statement
Treasurer Chacon gave the financial report. Most of the property tax has now been received and the
library is currently at 25% of expenses for the fiscal year. Ms. Garcia asked about the $1,000+ for
operating supplies in a previous month. Ms. DeBord said $500 was for mulch.
Payment of Bills
A motion was made by Trustee Danis and seconded by Trustee Walter to pay the bills as follows:
$27,417.71 Accounts Payable
$36,881.74 Payroll
$64,299.45 TOTAL Page 1 of 3
Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Walter-yes, Chacon-yes, Danis-yes. Passed 6-0.
Report of the Library Director:
Ms. Topper reported the following:
1. Carpet was cleaned, Stanley Steemer did great job and very efficient.
2. Staff day was very successful, first aid class held and will offer advanced CPR and first aid.
Police Department gave active shooter training. Staff still feels need for more hands-on
training. Will have 3 staff training sessions by April.
3. Building issue: Trico must still be called to reset power after each power outage.
4. A sink was deliberately plugged causing flood, 2 toilets needed repair.
5. September 24, 2019 is date for next ice cream social. Great community event, many families
attended, some of whom had never been to library. Mr. Crawford and Ms. Garcia attended.
Ms. Garcia commented it was a great community event with many new faces. Ms. DeBord said
getting sponsors was beneficial for the library. Ms. Topper said photos were posted on
Facebook. Thanked sponsors Todd Hedman, Jason Leslie and Casey's.
6. Law firms have booked/rented the meeting room for 2-3 days for depositions.
7. Mrs. Topper attended public notary refresher class.
8. Submitted the grant report for the Back to Books Science Grant.
City Council Liaison No report
Standing Committees: None
Unfinished Business:
Approve Mission & Values Statements
Mr. Hedman handed out revised Statements with changes decided in a previous meeting. There was a
brief discussion after which Mr. Walter made a motion to approve the Mission Statement, Strategic
Objectives and Values Statements as presented and Ms. Chacon seconded the motion. A copy will be
placed in the policy book and the information will be placed on the website.
Roll call: Garcia-yes, Hedman-yes, Walter-yes, Chacon-yes, Danis-yes, Forristall-yes. Carried 6-0.
New Business:
Tax Levy
Mr. Walter presented an overview of the tax levy process. He said that in 2017 the library received
$686,666 from tax money. He said the estimated amount of levy would be $702,734 which is .1345 per
$100 EAV. He noted this is a 4.5% increase and is up due to new construction. Mr. Walter made a
motion to accept the levy as presented by the City Finance Department and Mr. Hedman seconded.
Roll call: Hedman-yes, Walter-yes, Chacon-yes, Danis-yes, Forristall-yes, Garcia-yes. Carried 6-0.
Replacing Library Copiers
Library Director Topper said the copiers are 10 years old and parts can no longer be ordered. There are
2 for the public and 1 for administration. The city did an RFP/awarded a contract and the City Finance
Director said the library could participate in the purchase depending on when the current library
contract with Konica expires. Trustee Hedman will also review the prices since he has experience
with one of the companies. Ms. Topper asked to table this matter until the November meeting.
Page 2 of 3
Additional Business:
Mr. Walter thanked Library Director Topper for her first year of service as Director of this library and
for dealing with the many issues that arose.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 7:33pm on a motion by Ms. Garcia and
second by Mr. Walter.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 3 of 3
DRAFT
Yorkville Public Library
Physical Facilities Committee
Monday, October 22, 2018, 7:00pm
902 Game Farm Road
The meeting was called to order at 7:00pm by Committee Chairman Russ Walter and roll was called.
Roll Call: Russ Walter-present, Darren Crawford-present, Ryan Forristall-present
Others Present:
Library Director Elisa Topper, Youth Services Director Jennette Weiss (left 7:33pm), Trustee Susan
Chacon (left 7:40pm), Boy Scout Daniel Chacon, (left 7:40pm)
Recognition of Visitors: Chairman Walter recognized staff and guests present.
Public Comment: None
New Business:
Chairman Walter stated this is the first meeting of this newly formed committee. Two items will be
discussed: the proposed Eagle Scout Project and the mission/planning for this committee.
Eagle Scout Project
At a recent Board meeting, Daniel Chacon proposed an Eagle Scout project in the outdoor children's
area. Questions and concerns were presented and at this meeting he handed out updated project details,
including photos of proposed equipment and materials/tool/fundraising lists. Due to a Board concern,
he will be replacing the chalkboard wire with nylon material. He also addressed permits necessary and
noted that digging will be done so J.U.L.I.E. will need to be contacted by the library. He said the
Friends of the Library have committed $1,000 to the project. The project estimate is $1,040. He said
$250 will be needed for mulch and Ms. Topper said the library will cover that cost.
Concerns from Ms. Topper were discussed:
1. Safety of Items in Project: benches will not be anchored, but instruments will be.
2. Retention of Shrubs: discussed retention vs. removal or moving shrubs.
3. Move Bench Outside of Children's Area: need city assistance to move, Ms. Topper will contact
Eric Dhuse for help.
4. Physical Appearance of Area: discussion of arrangement of items within the project area.
5. Long Term Maintenance: Mr. Chacon discussed paint/stain to be used on items, suggestion
made to use paint and a urethane sealer. Ms. Weiss volunteered to continue maintenance.
Chalkboard will be taken down in winter, instruments will remain.
Susan Chacon said library approval for the project is needed prior to Mr. Chacon meeting with the
Scout leaders with a 4-6 week wait after that. Off-site construction will begin in the spring and items
will be brought to the library. The Physical Facilities Committee will make a recommendation for
approval to the full Board at the November meeting. The project must be entirely completed by the
Page 1 of 3
Scout's 18th birthday. The committee commended Mr. Chacon for an outstanding job in preparing for
the project. The Committee suggested a plaque stating this fulfills the requirements for an Eagle Scout
project.
Mr. Chacon summarized the points discussed and said he hoped the project would take just one day to
install. During the summary these items were also briefly mentioned: disposal of shrubs, use of
restroom facilities by volunteers, Ms. Weiss volunteered to be at library if construction occurs on
Sunday, Ms. Topper will discuss shrubs with Ms. DeBord, possible waiver of responsibility needed for
volunteers – Mr. Chacon to ask Scout leader.
Physical Facilities Committee-Mission & Planning
Mr. Walter said one more Board member should be added to the committee. Ms. Topper said most
libraries have this committee and said it should address issues with the building, repairs, contracts, etc.,
and then make recommendations to the full Board. She added that Mr. Forristall has expertise with
contracts, etc. She hopes to obtain a template of yearly needs and maintenance schedules from the
Fremont Library. Mr. Crawford added that such a list would allow the library to be proactive and
secure better prices.
Mr. Forristall asked about mechanical information which he said outlines the requirements for the
building. He said that a building engineer would have a 'set of rounds' and that equipment has variable
guarantees. It was also noted the city has a shared building engineer. A city building evaluation was
done two years ago with the results unknown. Ms. Topper said the main building issues are problems
with the chiller and HVAC system and new problems with an evaporator heater. The repairs are tied to
Daikin since no other company will work on the equipment. She also said whenever the power goes
out, Trico must be called to do a reset. She is currently compiling a vendor contact list.
Mr. Crawford said it would helpful to have a list of costs for the last 5 years and determine if new
equipment is needed or if repairs should be done. Ms. Topper will ask City Finance Director
Fredrickson to run a report of expenses paid to the library vendors. Mr. Walter noted an estimated cost
of $250,000 to replace the A/C. Thyssenkrupp, the elevator service company, was also discussed—
there are at least two more years left on the contract. The committee authorized Ms. Topper to schedule
immediate building repairs that are needed.
Staff Training
Ms. Topper also discussed recent staff training for first aid. Staff requested advanced training which
has been scheduled for March 15, 2019 with an early library closure that day. There will be no cost for
the training, just a materials cost of $15 per person. The AED equipment was also checked and pads
replaced. The Police Department also assisted in training.
Director Topper would also like to install panic buttons in the children's area, circulation and upstairs.
The alarms would go directly to the Police Department through the alarm detection system. The cost is
$240 to install with a $20 monthly maintenance fee. She requested authorization to do immediately
and the committee agreed this is a safety issue. Mr. Walter said he would like the library to have
lockdown buttons for at least the inside doors and Ms. Topper will obtain a proposal. Dixie DeBord
has recently written an emergency procedure and Sharyl Iwanski compiled a location list of all fire
extinguishers and emergency doors. The staff has requested all this information.
Page 2 of 3
Mr. Crawford asked what systems the committee should consider and suggested the following: boiler,
chiller, elevator, telephones, fire system, sprinklers, burglar alarms, fire extinguishers, state inspections,
breaker panels, plumbing, electrical, roof, water heaters, gutters, etc. Director Topper said the water
still has an odor even after various attempts to determine the problem. Mr. Walter suggested there may
be a rod in the water heaters which need to be replaced every few years and can cause the problem.
Gutter cleaning occurs twice a year partly due to long pine needles that cause blockages. Snowcatchers
were also discussed with a previous quote of $10,000 to replace them with snow bars to prevent snow
from sliding down. There was also a problem with downspouts and large icicles forming due to bad
design in the drainage.
Mr. Crawford said it would be beneficial to develop a regular maintenance plan to avoid some of the
problems. He will look at the city evaluation that was completed. Ms. Topper noted that the building
maintenance budget has $50,000 and so far $7,500 has been spent. The committee will meet when
there are items to be addressed and moved to the full Board.
Adjournment:
There was no further business and the meeting adjourned at 8:06pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DATE: 10/16/18 UNITED CITY OF YORKVILLE TIME: 12:53:19 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900065 FNBO FIRST NATIONAL BANK OMAHA 10/25/18 102518-A.SIMMONS 09/30/18 01 COMCAST-08/12-09/11 CABLE 01-110-54-00-5440 21.04 02 COMCAST-08/15-09/14 INTERNET 01-110-54-00-5440 5.90 03 COMCAST-08/15-09/14 INTERNET 01-220-54-00-5440 5.90 04 COMCAST-08/15-09/14 INTERNET 01-120-54-00-5440 3.93 05 COMCAST-08/15-09/14 INTERNET 79-790-54-00-5440 5.41 06 COMCAST-08/15-09/14 INTERNET 01-210-54-00-5440 25.56 07 COMCAST-08/15-09/14 INTERNET 79-795-54-00-5440 5.41 08 COMCAST-08/15-09/14 INTERNET 52-520-54-00-5440 2.95 09 COMCAST-08/15-09/14 INTERNET 01-410-54-00-5440 4.92 10 COMCAST-08/15-09/14 INTERNET 51-510-54-00-5440 4.92 11 ADS-INSTALLATION OF FIRE 51-510-54-00-5445 2,093.00 12 PANEL UPGRADE @ 610 TOWER LANE ** COMMENT ** 13 PROTERO-KU 725Z 60" 79-790-56-00-5630 3,050.00 14 KONICA-7/19-8/18 COPY CHARGE 82-820-54-00-5462 8.37 15 KONICA-8/10-9/9 COPY CHARGES 01-110-54-00-5430 274.85 16 KONICA-8/10-9/9 COPY CHARGES 01-120-54-00-5430 91.61 17 KONICA-8/10-9/9 COPY CHARGES 01-220-54-00-5430 94.49 18 KONICA-8/10-9/9 COPY CHARGES 01-210-54-00-5430 340.81 19 KONICA-8/10-9/9 COPY CHARGES 01-410-54-00-5462 1.30 20 KONICA-8/10-9/9 COPY CHARGES 51-510-54-00-5430 1.30 21 KONICA-8/10-9/9 COPY CHARGES 52-520-54-00-5430 1.30 22 KONICA-8/10-9/9 COPY CHARGES 79-790-54-00-5462 56.08 23 KONICA-8/10-9/9 COPY CHARGES 79-795-54-00-5462 56.08 24 KENDALL PRINTING-AP ENVELOPES 01-120-56-00-5610 227.50 25 COMCAST-9/1-9/30 PHONE, CABLE 82-820-54-00-5440 379.25 26 AND INTERNET ** COMMENT ** 27 ADS-OCT-DEC MONITORING @ 800 23-216-54-00-5446 519.57 28 GAME FARM RD ** COMMENT ** 29 VERIZON-AUG 2018 IN CAR UNITS 01-210-54-00-5440 640.21 30 GO DADDY-STANDARD UCC SSL 01-640-54-00-5450 169.99 31 VERIZON-SEPT 2018 MOBILE PHONE 01-220-54-00-5440 168.18 32 VERIZON-SEPT 2018 MOBILE PHONE 01-210-54-00-5440 392.40 33 VERIZON-SEPT 2018 MOBILE PHONE 79-795-54-00-5440 72.98 34 VERIZON-SEPT 2018 MOBILE PHONE 51-510-54-00-5440 277.20 35 VERIZON-SEPT 2018 MOBILE PHONE 01-410-54-00-5440 57.21 36 VERIZON-SEPT 2018 MOBILE PHONE 52-520-54-00-5440 38.01 37 COMCAST-08/15-09/14 PHONE, TV 79-790-54-00-5440 19.33 INVOICE TOTAL: 9,116.96 * 102518-B.OLSEM 09/30/18 01 OFFICE DEPO-COFFEE CARAFES 01-110-56-00-5610 137.16 02 OFFICE DEPO-RETURNED COFFEE 01-110-56-00-5610 -25.36 03 POT CREDIT ** COMMENT ** 04 OFFICE DEPO-PAPER CLIPS, 01-110-56-00-5610 24.53 05 BATTERIES ** COMMENT ** 06 OFFICE DEPO-WIRELESS KEYBOARD 01-110-56-00-5610 24.39Page 1 of 12
DATE: 10/16/18 UNITED CITY OF YORKVILLE TIME: 12:53:19 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900065 FNBO FIRST NATIONAL BANK OMAHA 10/25/18 102518-B.OLSEM 09/30/18 07 AND MOUSE ** COMMENT ** 08 OFFICE DEPO-COPY PAPER 01-110-56-00-5610 174.95 09 TRIBUNE-ANNUAL RENEWAL OF 01-120-54-00-5460 229.27 10 DAILY BEACON NEWS ** COMMENT ** INVOICE TOTAL: 564.94 * 102518-B.OLSON 09/30/18 01 2018 IML LODGING-PICKERING 01-110-54-00-5415 615.18 02 2018 IML LODGING-KOCH 01-110-54-00-5415 615.18 05 2018 IML PARKING & 01-110-54-00-5415 795.90 06 LODGING-FUNKHOUSER ** COMMENT ** 07 2018 IML PARKING & 01-110-54-00-5415 1,169.66 08 LODGING-FRIEDERS ** COMMENT ** 09 2018 IML PARKING & 01-110-54-00-5415 721.68 10 LODGING-GOLINSKI ** COMMENT ** 11 2018 IML PARKING & 01-110-54-00-5415 723.18 12 LODGING-COLOSIMO ** COMMENT ** INVOICE TOTAL: 4,640.78 * 102518-D.BROWN 09/30/18 01 WATER OPERATORS CLASS 51-510-54-00-5412 600.00 02 REGISTRATION ** COMMENT ** INVOICE TOTAL: 600.00 * 102518-E.DHUSE 09/30/18 01 UNITED-BAGGAGE FEE 52-520-54-00-5415 25.00 02 NAPA#205819-THREADLOCKER STICK 79-790-56-00-5640 13.29 03 NAPA#205886-LUCAS RED-TACKY 79-790-56-00-5640 62.90 04 GRS ** COMMENT ** 05 NAPA#205933-FILETRS, RATCHET 79-790-56-00-5640 137.64 06 OFFICE DEPO-TONER 52-520-56-00-5610 132.11 07 ARAMARK#1591537599-MATS 01-410-54-00-5485 36.83 08 ARAMARK#1591545756-MATS 51-510-54-00-5485 36.84 09 ARAMARK#1591553930-MATS 52-520-54-00-5485 36.84 10 TRUGREEN-CANNONBALL BOOSTER 51-510-54-00-5445 39.00 11 GROUNDS CARE ** COMMENT ** 12 TRUGREEN-COUNTRYSIDE LIFT 52-520-54-00-5444 53.00 13 GROUNDS CARE ** COMMENT ** 14 TRUGREEN-BALL FIELDS GROUND 79-790-54-00-5495 138.00 15 CARE ** COMMENT ** 16 TRUGREEN-GRANDE RESERVE PLANT 51-510-54-00-5445 259.00 17 & RAINTREE BOOSTER GROUND CARE ** COMMENT ** 18 TRUGREEN-BRISTOL RIDGE & 23-216-54-00-5446 53.00 19 KENNEDY RD GROUNG CARE ** COMMENT ** 20 TRUGREEN-BLACKBERRY LIFT 52-520-54-00-5444 53.00 21 GROUND CARE ** COMMENT ** INVOICE TOTAL: 1,076.45 * 102518-E.TOPPER 09/30/18 01 SHOW ME CABLES-HANDSET CORD 82-820-56-00-5610 17.35Page 2 of 12
DATE: 10/16/18 UNITED CITY OF YORKVILLE TIME: 12:53:19 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900065 FNBO FIRST NATIONAL BANK OMAHA 10/25/18 102518-E.TOPPER 09/30/18 02 AMAZON-BINGO CARDS, DAUBERS 82-000-24-00-2480 55.73 03 AMAZON-DRY ERASE BOARD 82-000-24-00-2480 4.50 04 CLEANER ** COMMENT ** 05 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 06 TARGET-ICE CREAM SOCIAL 82-000-24-00-2480 49.34 07 SUPPLIES ** COMMENT ** 08 TRIBUNE-6/23/18-12/5/18 PAPER 82-820-54-00-5460 369.11 09 DELIVERY ** COMMENT ** 10 AMAZON-APOINTMENT BOOK, DESK 82-820-56-00-5610 31.21 11 CALENDAR ** COMMENT ** 12 YORK POST-POSTAGE 82-820-54-00-5452 13.35 13 AMAZON-MONTHLY PLANNER 82-820-56-00-5610 18.72 INVOICE TOTAL: 572.30 * 102518-E.WILLRETT 09/30/18 01 AMAZON-BATTERY COVERS 01-110-56-00-5610 13.89 02 FACEBOOK ADVERTISING 79-795-54-00-5426 121.06 INVOICE TOTAL: 134.95 * 102518-J.ENGBERG 09/30/18 01 ADOBE CREATIVE CLOUD MONTHLY 01-220-56-00-5635 52.99 02 LICENSE FEE ** COMMENT ** INVOICE TOTAL: 52.99 * 102518-J.GALAUNER 09/30/18 01 TARGET-LABELS 79-795-56-00-5606 17.58 INVOICE TOTAL: 17.58 * 102518-J.SLEEZER 09/30/18 01 MENARDS-DECK MOUNT POSTS 01-410-56-00-5640 47.45 02 RURAL KING-PRIMER BULB, OIL 01-410-56-00-5640 14.94 INVOICE TOTAL: 62.39 * 102518-J.WEISS 09/30/18 01 TARGET-PROGRAM SUPPLIES 82-000-24-00-2480 95.74 02 DOLLAR TREE-HALLOWEEN PROGRAM 82-000-24-00-2480 47.00 03 SUPPLIES ** COMMENT ** 04 TARGET-CANDY, ICE CREAM 82-000-24-00-2480 16.36 INVOICE TOTAL: 159.10 * 102518-K.BARKSDALE 09/30/18 01 OFFICE MAX-INK CARTRIDGES 01-220-56-00-5620 400.26 02 KONE-SEPT 2018 ELEVATOR 23-216-54-00-5446 150.15 03 MAINTENANCE ** COMMENT ** INVOICE TOTAL: 550.41 * 102518-L.PICKERING 09/30/18 01 NOTICE OF LIQUOR HEARING 01-110-54-00-5452 5.45 02 MAILED ** COMMENT ** INVOICE TOTAL: 5.45 * 102518-N.DECKER 09/30/18 01 AMAZON-PACKING TAPE 01-210-56-00-5610 29.33Page 3 of 12
DATE: 10/16/18UNITED CITY OF YORKVILLETIME: 12:53:19MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900065 FNBO FIRST NATIONAL BANK OMAHA 10/25/18102518-R.HARMON 09/30/18 01 AMAZON-READY, SET, GO SUPPLIES 79-795-56-00-560633.5602 PURE FUN-JUICES79-795-56-00-560684.1003 FUN EXPRESS-HALLOWEEN &79-795-56-00-5606132.9404 VALENTINES SUPPLIES** COMMENT **05 MICHAELS-YORKTOBER SUPPLIES79-795-56-00-560624.2506 MICHAELS-PRESCHOOL CRAFT79-795-56-00-560637.9707 SUPPLIES** COMMENT **08 TARGET-PRESCHOOL HALLOWEEN79-795-56-00-5606159.8609 SUPPLIES** COMMENT **10 HOBBY LOBBY-YORKTOBER SUPPLIES 79-795-56-00-560681.8211 HOBBY LOBBY-PRESCHOOL CRAFT 79-795-56-00-560656.2112 SUPPLIES** COMMENT **INVOICE TOTAL:610.71 *102518-R.HORNER 09/30/18 01 FARM&FLEET-PANTS79-790-56-00-560079.98INVOICE TOTAL:79.98 *102518-R.MIKOLASEK 09/30/18 01 DICKS SPORTING-GIFT CARDS FOR 01-210-56-00-565050.0002 TOBACCO/LIQUOR COMPLIANCE** COMMENT **03 CHECK VOLUNTEERS** COMMENT **04 GALLS-SIDE ZIP DUTY BOOTS01-210-56-00-5600122.4305 AMAZON-16 NEW PHONE CASES01-210-56-00-5620176.8306 AMAZON-REFUND FOR 4 NEW PHONE 01-210-56-00-5620-44.2107 CASES** COMMENT **08 STEVENS-EMBROIDERY01-210-56-00-5600200.0009 AMAZON-4 NEW PHONE CASES01-210-56-00-562051.80INVOICE TOTAL:556.85 *102518-R.WRIGHT 09/30/18 01 PHYSICIANS CARE-DRUG SCREENING 01-210-54-00-5462228.0002 PHYSICIANS CARE-DRUG SCREENING 01-410-54-00-546238.0003 PHYSICIANS CARE-DRUG SCREENING 79-790-54-00-5462101.0004 PHYSICIANS CARE-DRUG SCREENING 79-795-54-00-5462114.0005 PHYSICIANS CARE-DRUG SCREENING 82-820-54-00-546238.0006 SHAW MEDIA-PROPERTY01-220-54-00-5426699.0007 MAINTENANCE INSPECTOR AD** COMMENT **INVOICE TOTAL:1,218.00 *102518-S.IWANSKI 09/30/18 01 YORKVILLE POST-POASTAGE82-820-54-00-545211.0802 VISTA PRINT-500 BUSINESS CARDS 82-820-56-00-562028.78INVOICE TOTAL:39.86 *102518-S.REDMON 09/30/18 01 AT&T UVERSE-08/24-09/23 TOWN 79-795-54-00-544055.3902 SQUARE SIGN INTERNET** COMMENT **03 AMERICINN-HTD 2018 ULTIMATE 79-795-56-00-56021,300.9604 AIR DOGS LODGING** COMMENT **Total for All Highlighted Library Expenses: $1,196.88Page 4 of 12
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 11/05/18 UNITED CITY OF YORKVILLE TIME: 10:37:29 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/12/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104593 BAKTAY BAKER & TAYLOR 2034004412 10/01/18 01 BOOKS 84-840-56-00-5686 927.92 INVOICE TOTAL: 927.92 * 2034006637 09/29/18 01 BOOKS 84-840-56-00-5686 926.34 INVOICE TOTAL: 926.34 * 2034020630 10/05/18 01 BOOKS 84-840-56-00-5686 836.10 INVOICE TOTAL: 836.10 * 2034036452 10/11/18 01 BOOKS 84-840-56-00-5686 713.88 INVOICE TOTAL: 713.88 * 2034053129 10/19/18 01 BOOKS 84-840-56-00-5686 755.70 INVOICE TOTAL: 755.70 * 2034061050 10/19/18 01 BOOKS 84-840-56-00-5686 347.59 INVOICE TOTAL: 347.59 * 2034061476 10/23/18 01 BOOKS 84-840-56-00-5686 751.46 INVOICE TOTAL: 751.46 * 2034061907 10/23/18 01 BOOKS 84-840-56-00-5686 592.63 INVOICE TOTAL: 592.63 * 2034066517 10/24/18 01 BOOKS 84-840-56-00-5686 687.26 INVOICE TOTAL: 687.26 * CHECK TOTAL: 6,538.88 104594 BEERY BEERY HEATING & COOLING 95852 10/02/18 01 REPAIRED FLUSH VALVES 82-820-54-00-5495 343.00 INVOICE TOTAL: 343.00 * CHECK TOTAL: 343.00Page 5 of 12
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 11/05/18 UNITED CITY OF YORKVILLE TIME: 10:37:29 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/12/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104595 BOOKPAGE PROMOTION, INC. S38326 10/25/18 01 BOOKPAGE 12 MONTHLY SHIPMENTS 82-000-24-00-2480 528.00 INVOICE TOTAL: 528.00 * CHECK TOTAL: 528.00 104596 CAMBRIA CAMBRIA SALES COMPANY INC. 40088 09/25/18 01 TOILET TISSUE, PAPER TOWEL, 82-820-56-00-5621 907.15 02 GARBAGE BAGS, BOWL CLEANER, ** COMMENT ** 03 SOAP, GLOVES, CLEANER ** COMMENT ** INVOICE TOTAL: 907.15 * CHECK TOTAL: 907.15 104597 DAIKIN DAIKIN APPLIED 3196276 09/25/18 01 INSTALLED NEW FLOW SWITCH 82-820-54-00-5495 1,822.08 INVOICE TOTAL: 1,822.08 * CHECK TOTAL: 1,822.08 104598 HIXBROS HIX BROTHERS MUSIC INC 2506018 11/01/18 01 VIDEO PROJECTOR & WIRELESS 82-000-24-00-2480 1,895.50 02 SOUND SYSTEM INSTALLATION ** COMMENT ** INVOICE TOTAL: 1,895.50 * CHECK TOTAL: 1,895.50 104599 IWANSKIS SHARYL IWANSKI-GOIST 103018 10/30/18 01 PRAIRIE CAT MEMBER MEETING 82-820-54-00-5415 21.80 02 MILEAGE REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 21.80 * CHECK TOTAL: 21.80Page 6 of 12
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 11/05/18 UNITED CITY OF YORKVILLE TIME: 10:37:29 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/12/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104600 MIDWTAPE MIDWEST TAPE 96473657 09/28/18 01 CIRCULATION CASE, EARBUDS 82-820-56-00-5620 58.96 INVOICE TOTAL: 58.96 * 96481883 10/01/18 01 DVDS 84-840-56-00-5685 160.16 INVOICE TOTAL: 160.16 * 96506307 10/09/18 01 MUSIC CD 84-840-56-00-5684 15.99 02 AUDIO BOOKS 84-840-56-00-5683 175.97 03 DVDS 84-840-56-00-5685 72.46 INVOICE TOTAL: 264.42 * 96524706 10/16/18 01 DVDS 84-840-56-00-5685 22.49 INVOICE TOTAL: 22.49 * 96527711 10/16/18 01 AUDIO BOOKS 84-840-56-00-5683 115.98 02 DVDS 84-840-56-00-5685 37.48 INVOICE TOTAL: 153.46 * 96550247 10/23/18 01 DVDS 84-840-56-00-5685 135.93 INVOICE TOTAL: 135.93 * 96560315 10/26/18 01 DVD SECURITY CASE 82-820-56-00-5620 147.99 INVOICE TOTAL: 147.99 * 96572985 10/30/18 01 AUDIO BOOKS 84-840-56-00-5683 139.98 02 DVDS 84-840-56-00-5685 98.20 INVOICE TOTAL: 238.18 * CHECK TOTAL: 1,181.59 104601 RAILS RAILS 5392 10/01/18 01 OCT - DEC 2018 EREAD 82-820-54-00-5460 127.50 02 MEMBERSHIP FEES ** COMMENT ** INVOICE TOTAL: 127.50 * CHECK TOTAL: 127.50Page 7 of 12
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 11/05/18 UNITED CITY OF YORKVILLE TIME: 10:37:29 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/12/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104602 SECOND SECOND CHANCE CARDIAC SOLUTION 18-010-370-Q 10/02/18 01 FIRST AID PRESENTATION 82-820-54-00-5412 100.00 INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00 104603 SOUND SOUND INCORPORATED R158029 10/11/18 01 NOV-JAN MAINTENANCE CONTRACT 82-820-54-00-5462 929.52 02 CHARGE ** COMMENT ** INVOICE TOTAL: 929.52 * CHECK TOTAL: 929.52 104604 STANSTEA STANLEY STEAMER INTERNATIONAL 12918276-68 10/05/18 01 COMMERCIAL CARPET CLEANING 82-820-54-00-5495 3,100.00 INVOICE TOTAL: 3,100.00 * CHECK TOTAL: 3,100.00 104605 TODAYS TODAY'S BUSINESS SOLUTIONS INC 100118-135 10/05/18 01 JULY-SEPT 2018 FAXES 82-820-54-00-5462 41.44 INVOICE TOTAL: 41.44 * CHECK TOTAL: 41.44 104606 TRICO TRICO MECHANICAL , INC 4627 10/29/18 01 HVAC SYSTEM REPAIRS 82-820-54-00-5495 1,350.50 INVOICE TOTAL: 1,350.50 * CHECK TOTAL: 1,350.50 104607 YOUNGM MARLYS J. YOUNGPage 8 of 12
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 11/05/18 UNITED CITY OF YORKVILLE TIME: 10:37:29 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/12/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104607 YOUNGM MARLYS J. YOUNG 102218 10/28/18 01 10/22/18 MEETING MINUTES 82-820-54-00-5462 62.50 INVOICE TOTAL: 62.50 * CHECK TOTAL: 62.50 TOTAL AMOUNT PAID: 18,949.46Page 9 of 12
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,971.28$ -$ 18,971.28 2,009.37$ 967.73$ 21,948.38$ FINANCE10,982.26 - 10,982.26 1,174.46 825.34 12,982.06$ POLICE104,420.25 2,877.28 107,297.53 649.24 7,851.61 115,798.38$ COMMUNITY DEV.16,312.46 - 16,312.46 1,736.80 1,211.28 19,260.54$ STREETS14,317.52 24.15 14,341.67 1,513.04 1,046.02 16,900.73$ WATER20,539.22 78.26 20,617.48 2,175.16 1,520.67 24,313.31$ SEWER8,604.61 - 8,604.61 923.62 644.57 10,172.80$ PARKS23,267.72 80.55 23,348.27 2,293.51 1,715.90 27,357.68$ RECREATION18,070.37 - 18,070.37 1,479.73 1,361.56 20,911.66$ LIBRARY16,469.80 - 16,469.80 1,075.45 1,240.23 18,785.48$ TOTALS251,955.49$ 3,060.24$ 255,015.73$ 15,030.38$ 18,384.91$ 288,431.02$ TOTAL PAYROLL288,431.02$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYOctober 5, 2018Page 10 of 12
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ CLERK583.34 - 583.34 8.79 44.61 636.74 TREASURER83.34 - 83.34 8.79 6.36 98.49 ALDERMAN3,500.00 - 3,500.00 256.72 3,756.72 ADMINISTRATION18,971.29 - 18,971.29 2,001.46 962.02 21,934.77 FINANCE10,232.27 - 10,232.27 1,079.51 756.51 12,068.29 POLICE100,049.34 2,073.83 102,123.17 649.24 7,421.39 110,193.80 COMMUNITY DEV.16,312.46 - 16,312.46 1,720.97 1,193.39 19,226.82 STREETS14,317.54 - 14,317.54 1,510.49 1,044.17 16,872.20 WATER11,552.43 177.28 11,729.71 1,151.41 840.75 13,721.87 SEWER8,604.60 - 8,604.60 907.80 633.10 10,145.50 PARKS19,890.02 519.61 20,409.63 2,029.15 1,491.10 23,929.88 RECREATION16,989.09 - 16,989.09 1,344.60 1,260.76 19,594.45 LIBRARY16,741.68 - 16,741.68 1,059.62 1,249.54 19,050.84 TOTALS238,735.74$ 2,770.72$ 241,506.46$ 13,471.83$ 17,229.91$ 272,208.20$ TOTAL PAYROLL272,208.20$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYOctober 19, 2018Page 11 of 12
Library CC Check Register (Pages 1 ‐ 4)10/25/2018 $1,196.88
Library Check Register (Pages 5 ‐ 9)11/12/2018 18,949.46
Lincoln Financial ‐ Oct 2018 Life Ins 10/09/2018 $30.83
Glatfelter Liability Ins. ‐ Installment #10 10/09/2018 866.21
IPRF Nov 2018 Workers Comp 10/09/2018 898.13
First Non‐Profit ‐4th Qtr Uneployment Ins 10/23/2018 240.92
Blue Cross /Blue Shield‐Nov 2018 Health Ins 10/23/2018 5,531.64
Blue Cross /Blue Shield‐Nov 2018 Dental Ins 10/23/2018 582.29
Flex ‐ Sept 2018 HRA Admin Fees 10/23/2018 20.00
Dearborne National ‐ Nov 2018 Vision Ins 10/23/2018 84.33
Nicor ‐08/31/18 ‐ 09/30/18 services 10/23/2018 431.94
TOTAL BILLS PAID: $28,832.63
DATE
Bi‐weekly (Page 10)10/05/2018 $18,785.48
Bi‐weekly (Page 11)10/19/2018 19,050.84
TOTAL PAYROLL:$37,836.32
TOTAL DISBURSEMENTS:$66,668.95
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, November 12, 2018
ACCOUNTS PAYABLE
Page 12 of 12
October YTD % of FY 2019
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 22,917$ 1,444,764$ 98.6% 1,464,606$ 1,387,722$ 4.11%
Intergovernmental
Personal Property Replacement Tax 747$ 2,715$ 51.7%5,250$ 2,517$ 7.88%
State Grants - 25,211 192.5% 13,100 - 0.00%
Total Intergovernmental 747$ 27,926$ 152.2% 18,350$ 2,517$ 1009.69%
Library Fines 619$ 4,156$ 48.9%8,500$ 5,004$ -16.95%
Charges for Services
Library Subscription Cards 855$ 4,933$ 65.8%7,500$ 4,252$ 16.02%
Copy Fees 411 2,231 74.4%3,000 2,013 10.84%
Program Fees - 1 0.1%1,000 458 -99.78%
Total Charges for Services 1,267$ 7,165$ 62.3% 11,500$ 6,722$ 6.58%
Investment Earnings 981$ 3,329$ 190.2%1,750$ 1,485$ 124.12%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0%-$ 691$ 0.00%
Rental Income 125 775 38.8%2,000 829 -6.51%
DVD Rental Income - 1,108 40.3%2,750 1,452 -91.18%
Miscellaneous Income 2 128 6.4%2,000 1,539 842.10%
Transfer In 2,005 14,499 57.6% 25,179 14,154 2.44%
Total Miscellaneous & Transfers 2,132$ 16,510$ 51.7% 31,929$ 18,665$ -11.54%
Total Revenues and Transfers 28,662$ 1,503,850$ 97.9% 1,536,635$ 1,422,115$ 5.75%
Expenditures
Library Operations 57,757$ 443,095$ 28.6%1,547,989$ 448,268$ -1.15%
50 Salaries 33,211 212,842 50.4% 422,698 201,641 5.55%
52 Benefits 12,341 85,531 51.5% 166,150 79,501 7.59%
54 Contractual Services 11,892 44,509 30.5% 145,840 65,766 -32.32%
56 Supplies 312 11,662 55.0% 21,200 6,162 89.26%
99 Debt Service - 88,550 11.2% 792,101 95,198 -6.98%
Total Expenditures and Transfers 57,757$ 443,095$ 28.6% 1,547,989$ 448,268$ -1.15%
Surplus(Deficit)(29,095)$ 1,060,755$ (11,354)$ 973,847$
*September represents 42% of fiscal year 2019
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ending October 31, 2018 *
Fiscal Year 2018
For the Month Ending October 31, 2017
DATE: 11/05/2018 UNITED CITY OF YORKVILLE PAGE: 1TIME: 12:16:42 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2019 ACTIVITY THROUGH FISCAL PERIOD 06PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________ 01 05/01/2018 BEGINNING BALANCE 3,196.04 AP-180514 05/07/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/07/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/07/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/07/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/07/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180514VD 05/14/2018 01 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180525M 05/22/2018 11 TARGET-GIFT CARDS, SUPPLIES FIRST NATIONAL BANK 900059 052518-J.WEISS19 108.35 05/22/2018 12 DOLLAR TREE-SUPPLIES FOR FIRST NATIONAL BANK 900059 052518-J.WEISS19 26.35 GJ-180531LB 06/04/2018 08 May 2018 Deposits 1,087.33 AP-80514 05/14/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 _________________________________ TOTAL PERIOD 01 ACTIVITY 758.74 1,399.35 02 AP-180611 06/05/2018 01 BOOKS BAKER & TAYLOR 104528 2033688375 13.79 06/05/2018 02 BOOKS BAKER & TAYLOR 104528 2033696051 212.34 06/05/2018 03 BOOKS SCHOLASTIC BOOK CLUB 104532 17133293 224.40 06/05/2018 04 BOOK SCHOLASTIC BOOK CLUB 104532 17158684 2.00 AP-180625M 06/19/2018 121 AMAZON-MAGNETIC GEARS FIRST NATIONAL BANK 900061 062518-E.TOPPER 38.24 06/19/2018 122 LAKESHORE-ROOM DIVIDER, FIRST NATIONAL BANK 900061 062518-E.TOPPER 401.33 06/19/2018 123 AMAZON-BLOCKS, SCISSORS FIRST NATIONAL BANK 900061 062518-E.TOPPER 62.10 06/19/2018 124 AMAZON-RUG, SORTER FIRST NATIONAL BANK 900061 062518-E.TOPPER 44.96 GJ-180630LB 07/05/2018 07 June 2018 Deposits 226.40 _________________________________ TOTAL PERIOD 02 ACTIVITY 999.16 226.40 03 AP-180709 07/05/2018 01 BOOKS BAKER & TAYLOR 104537 2033785167 181.82 AP-180725M 07/26/2018 183 TARGET-MATERIALS FOR FRIENDS FIRST NATIONAL BANK 900062 072518-J.WEISS 65.84 _________________________________ TOTAL PERIOD 03 ACTIVITY 247.66 0.00 04 AP-180813 08/07/2018 01 BOOKS BAKER & TAYLOR 104547 2033813731 29.44 08/07/2018 02 BOOKS BAKER & TAYLOR 104547 2033823948 47.71 08/07/2018 03 2 MEMORIAL BRICKS KING & SONS MONUMENT 104552 228741 60.00 GJ-180831LB 09/04/2018 07 Aug 2018 Deposits 575.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 137.15 575.00 05 AP-180910 09/04/2018 01 DEPOSIT FOR INSTALLATION OF HIX BROTHERS MUSIC I 104570 2506018-DEP 1,895.50 09/04/2018 02 PERFORMACE FOR ICE CREAM CHARLES E. STEWART 104576 091518 300.00 AP-180925M 09/18/2018 198 TARGET-CRAFT TAPE, MARKERS FIRST NATIONAL BANK 900064 092518-J.WEISS 30.72 09/18/2018 199 TARGET-CANDY, ICE CREAM, WATER FIRST NATIONAL BANK 900064 092518-J.WEISS 47.42 GJ-180930LB 10/01/2018 07 Sept 2018 Deposits 2.00 _________________________________ TOTAL PERIOD 05 ACTIVITY 2,273.64 2.00
DATE: 11/05/2018 UNITED CITY OF YORKVILLE PAGE: 2TIME: 12:16:42 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2019 ACTIVITY THROUGH FISCAL PERIOD 06PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________ 06 AP-181025M 10/16/2018 184 AMAZON-BINGO CARDS, DAUBERS FIRST NATIONAL BANK 900065 102518-E.TOPPER 55.73 10/16/2018 185 AMAZON-DRY ERASE BOARD FIRST NATIONAL BANK 900065 102518-E.TOPPER 4.50 10/16/2018 186 TARGET-ICE CREAM SOCIAL FIRST NATIONAL BANK 900065 102518-E.TOPPER 49.34 10/16/2018 187 TARGET-PROGRAM SUPPLIES FIRST NATIONAL BANK 900065 102518-J.WEISS 95.74 10/16/2018 188 DOLLAR TREE-HALLOWEEN PROGRAM FIRST NATIONAL BANK 900065 102518-J.WEISS 47.00 10/16/2018 189 TARGET-CANDY, ICE CREAM FIRST NATIONAL BANK 900065 102518-J.WEISS 16.36 GJ-181030LB 11/02/2018 06 Oct 2018 Deposits 2,234.15 _________________________________ TOTAL PERIOD 06 ACTIVITY 268.67 2,234.15 TOTAL ACCOUNT ACTIVITY 4,685.02 4,436.90 ENDING BALANCE 2,947.92 GRAND TOTAL 0.00 2,947.92 TOTAL DIFFERENCE 0.00 2,947.92
May June July August September October November December January February March April2018 2018 2018 2018 2018 2018 2018 2018 2019 2019 2019 2019Library Operations Old Second $ 367,835 $ 554,412 $ 521,359 $ 604,919 $ 758,399 $ 729,990 Building Development FeesOld Second 58,324 66,829 78,681 84,097 97,317 98,944 Library Operations IMET * 8,007 8,007 8,007 8,007 8,007 8,007 Library Operations Illinois Funds 185,848 186,130 207,594 207,940 208,286 208,669 Total: $ 620,014 $ 815,379 $ 815,642 $ 904,964 $ 1,072,009 $ 1,045,611 $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD17,762$ $ 20,607 $ 17,828 $ 19,157 $ 18,919 $ 18,935 2ND PAY PERIOD17,967 17,988 18,701 18,663 18,113 19,051 3RD PAY PERIOD - 18,953 - - - - Total 35,730$ 57,548$ 36,530$ 37,820$ 37,032$ 37,986$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of October 31, 2018FISCAL YEAR 2019
% of Fiscal Year8%17%25%33%42%50%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTIONMay-18June-18July-18August-18 September-18 October-18Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARY FISCAL YEAR 2019 BUDGET REPORT For the Month Ending October 31, 2018LIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 54,356290,990 11,130138,622 157,785 10,523663,407672,50598.65%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE64,021342,727 13,109163,268 185,838 12,394781,357792,10198.64%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX1,059- 82583- 7472,715 5,250 51.71%82-000-41-00-4170 STATE GRANTS4,060- 21,151- - - 25,211 13,100 192.45%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES5695311,6104773506194,156 8,500 48.89%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS1,1142038271,5004348554,933 7,500 65.78%82-000-44-00-4422 COPY FEES2963504255222274112,231 3,000 74.36%82-000-44-00-4439 PROGRAM FEES1- - - - - 1 1,000 0.10%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS2912963355318959813,329 1,750 190.22%Miscellaneous82-000-48-00-4820 RENTAL INCOME100150100150150125775 2,000 38.75%82-000-48-00-4824 DVD RENTAL INCOME2712613312396- 1,108 2,750 40.28%82-000-48-00-4850 MISCELLANEOUS INCOME214802732128 2,000 6.40%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL5,4381,7641,7641,7641,7642,00514,499 25,179 57.58%TOTAL REVENUES: LIBRARY 131,577 637,286 51,689307,183 347,452 28,6621,503,8501,536,63597.87%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES16,54129,55220,08820,08819,81220,088126,168226,99855.58%82-820-50-00-5015 PART-TIME SALARIES15,08621,01911,93512,97012,54013,12486,674 195,70044.29%Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION1,7453,1712,1192,3812,1062,13513,657 24,252 56.31%82-820-52-00-5214 FICA CONTRIBUTION2,3573,8062,3872,4782,4242,49015,943 31,720 50.26%82-820-52-00-5216 GROUP HEALTH INSURANCE10,6964,9604,7855,7695,7035,01336,927 79,318 46.56%82-820-52-00-5222 GROUP LIFE INSURANCE(8) 5125254231167 328 50.76%82-820-52-00-5223 DENTAL INSURANCE8764387275825825823,788 4,652 81.42%1
% of Fiscal Year8%17%25%33%42%50%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTIONMay-18June-18July-18August-18 September-18 October-18Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARY FISCAL YEAR 2019 BUDGET REPORT For the Month Ending October 31, 201882-820-52-00-5224 VISION INSURANCE11777104848484551 701 78.60%82-820-52-00-5230 UNEMPLOYMENT INSURANCE191- - - - 241432 750 57.65%82-820-52-00-5231 LIABILITY INSURANCE5,2461,7641,7641,7641,7641,76414,067 24,429 57.58%Contractual Services82-820-54-00-5412 TRAINING & CONFERENCES840- - - - - 840 2,500 33.58%82-820-54-00-5415 TRAVEL & LODGING- 1071,08843- - 1,239 600 206.43%82-820-54-00-5426 PUBLISHING & ADVERTISING- - - - - 6666 2,000 3.30%82-820-54-00-5440 TELECOMMUNICATIONS- 379379- 7583791,896 5,000 37.91%82-820-54-00-5452 POSTAGE & SHIPPING- 184862524122 500 24.36%82-820-54-00-5460 DUES & SUBSCRIPTIONS4481313131,7504,8827,119 11,000 64.71%82-820-54-00-5462 PROFESSIONAL SERVICES974161854,9192,9975519,165 40,000 22.91%82-820-54-00-5466 LEGAL SERVICES- - - 1,470- - 1,470 3,000 49.00%82-820-54-00-5468 AUTOMATION2,098- - 3,3733863,3739,229 20,000 46.15%82-820-54-00-5480 UTILITIES- 3733414153594321,920 9,540 20.13%82-820-54-00-5495OUTSIDE REPAIR & MAINTENANCE9302686255,0267232,1859,756 50,000 19.51%82-820-54-00-5498 PAYING AGENT FEES1,100- 589- - - 1,689 1,700 99.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES- 958462627972673,087 8,000 38.58%82-820-56-00-5620 OPERATING SUPPLIES- 82791,117300291,607 2,000 80.35%82-820-56-00-5621 CUSTODIAL SUPPLIES- 1,296403- 579- 2,278 8,000 28.48%82-820-56-00-5671 LIBRARY PROGRAMMING- 3514346179- 404 1,000 40.35%82-820-56-00-5675 EMPLOYEE RECOGNITION- - - - - - 200 0.00%82-820-56-00-5685 DVD'S- 56- - - - 56 500 11.24%82-820-56-00-5686 BOOKS- 1,8741,5184521712164,231 1,500 282.07%2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT- - - - - - - 50,000 0.00%82-820-84-00-8050 INTEREST PAYMENT- 12,494- - - - 12,494 24,988 50.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT- - - - - - - 565,0000.00%82-820-99-00-8050 INTEREST PAYMENT- 76,056- - - - 76,056 152,11350.00%TOTAL FUND REVENUES131,577 637,286 51,689307,183 347,452 28,6621,503,8501,536,63597.87%TOTAL FUND EXPENDITURES58,360159,264 49,80863,65054,25657,757443,0951,547,98928.62%FUND SURPLUS (DEFICIT)73,217478,022 1,881243,533 293,197 (29,095) 1,060,755(11,354) 2
% of Fiscal Year8%17%25%33%42%50%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTIONMay-18June-18July-18August-18 September-18 October-18Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARY FISCAL YEAR 2019 BUDGET REPORT For the Month Ending October 31, 2018LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES 9,20014,6509,17518,5005,8004,65061,975 43,200 143.46%84-000-45-00-4500 INVESTMENT EARNINGS23343420 10 196.50%TOTAL REVENUES: LIBRARY CAPITAL9,20214,6539,17818,5045,8034,65461,995 43,210 143.47%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS85- - 128- - 213 3,500 6.07%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - 795- 176- 971 15,000 6.48%84-840-56-00-5683 AUDIO BOOKS- 24155115405250949 1,600 59.30%84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC- - - - 97177274 500 54.76%84-840-56-00-5685 DVD'S- - 3104041421751,030 1,500 68.65%84-840-56-00-5686 BOOKS- 6741,5782,6174,4654,07513,408 30,000 44.69%TOTAL FUND REVENUES9,20214,6539,17818,5045,8034,65461,995 43,210 143.47%TOTAL FUND EXPENDITURES856982,8373,2635,2844,67716,844 52,100 32.33%FUND SURPLUS (DEFICIT)9,11713,9556,34115,241519(23) 45,151 (8,890) 3
LIBRARY DIRECTOR REPORT— October, 2018
Facilities Management- The carpets were cleaned on October 5, 2018 by Stanley
Steemer and they did an excellent job. Plummer fixed 2 toilets. Met with representatives
from Alarm Detection System to obtain proposals for installing panic buttons and
mechanisms to lock down the front doors.
The Physical Facilities Committee held their first meeting on October 22, 2108.
Working with Daikin and Trico on repairs for the Chiller and the boilers.
Public Relations- Discussed our options for a brochure and other marketing materials
with PMS Advertising.
Special Event—The Library participated in the Chamber of Commerce’s Halloween
event called Biz Boo. Candy was donated to us through the City by the Wrigley
Company. Participated in the Bristol Bay School’s Spooky Read Night on October 19,
2018. I hosted the Lucky Duck Game and Katrina Cole read stories. Over 200+ children
and their parents attended.
Grants/Fundraising- The Grant Report for Back to Books was submitted on time.
Applying for a Grant through ALA and sponsored by Google for Coding. Grant is due
October 9, 2018. Amount is $500.
Arts Guild Mural-The group has raised $4,000 towards the $8,500 needed for the mural
in the Library. The artist Eulojio Ortega has been given a deposit and is currently
working on sketches that will be presented to the Board for approval.
Meeting Room Revenue (For Profit)-We are continuing to receive calls for renting the
room for depositions and home owner meetings.
Staff – We had our first Staff Halloween Contest and 15/22 staff members came in
costume. The winners were 1st Place Sharyl Iwanski, 2nd Place Jetta Werrline and 3rd
Place Shelley Augustine. Pictures are in the packet for you to see what a great job the
staff did. The Staff Day on October 5, 2018 was productive with a session on Basic First
Aid and the Police with Active Shooter Training. Follow up Advanced Training will be
on March 15, 2019.
Meetings- Met with Carol La Chance at the Asbury Rehabilitation Center to go over last
month’s Board packet.
Library Operations— Worked with the Youth Services department to participate in the
Bristol Bay Event, planning for a Reptile Program on March 16th sponsored by the
Friends, hosting the Chicago Area Lego Group for a Program on November 17th and
trying to have a program with miniature therapy ponies for the future.
Working the Reference Desk Sunday rotation and for lunch breaks as needed.
Notary Service- Since starting the service here on October 6, 2017, I have notarized 12
documents for community members. This is an added service for our patrons.
Projects- Working on updating the Disaster Plan, Vendor Contact List and Staff
Directory.
Friends- Attended the October 8th meeting. The projection system purchased by the
Friends has been installed in the Meeting Room.
Programs, Activities
Adult Programs
Men’s Book Club 6
Friends Meeting 12
Mini Golf Meeting 6
Threads and More 11
Creative Writing Program-Tales by the Fox 25
Lunch Bunch 7
Fall Book Craft Program 27
Fall Book Craft Program 21
Protecting Our Oak Tree Program 102
Passive Programs Total 48
TOTAL ADULT ATTENDANCE 265
Children Programs Drop-In Storytime 13
Tots and Toddlers 36
Book Club (2 programs) (Grades 1-2) 16
Book Club (Grades 3-5) 3
LEGO Club 7
Lego Duplo (2) 14
Chess (2) 25
Beginning Readers 3
Literacy Centers 25
Morning/Afternoon Read 6
Panera (2) 38
Lap sit (2) 16
Dance Party 21
Spanish Storytime 27
4H Monarchs 14
4H Computer Coding 11
3D Printer 7
Halloween Party 61
Halloween Games 8
Spooky Read Night-Bristol School 200+
TOTAL CHILDREN’S ATTENDANCE 573+
Passive programs included:
Fall Reading Program (Chicago Steel) 74, Games checked out 6, Table hockey 27,
Magnet table 19, Trees 31, Frankenstein catapult 50, pumpkin craft 27, Jack O lantern
face 50, Dictionary find 3, magnet board 35, Teen Read Week 5, Biz Boo 50, Uncarved
Pumpkin Contest –6 families.
TOTAL PARTICIPATION FOR PASSIVE
PROGRAMS 385
Youth Services TAG (4)
TOTAL YOUTH SERVICES ATTENDANCE 22
Computer Use Adult 360
Young Adult 62
Children 36
TOTAL COMPUTER USE 458
Database & E-book Use
Ancestry Database 19
Gale (Users) 4
Omni E-Book 663 E-Audio 392 (Users) 248
E-Read 46 E-Book Audio 65 (Users) 29
Circulation Checkouts 14,610
New Patrons Added 86
New Items Added 544
Teen Volunteers Mikayla Mika, Mark Sanford, Naytona Faedtke, Rachel Robinette,
Juleah Richardson, Elizabeth Chacon, Leah English, Katelyn Tugman, Skyler Krantz,
Zach Weiss, Marie Berengi, Mikayla Mol, Mandy Corrie, Stella Tejada, Raquel Brady,
Riley Benning, Brooklyn Souza, Lexi Roehr, Mariana Chirrima, Bre Turner,Bailey
Willis, Alyssa Ramirez and Hannah Zeinstra..
Adult Volunteers- Brad Smith (Chess Club) and JoAnn Britton (4H).
Meeting Room 2 Rental, 14 Programs
Museum Pass 2
Proctored Test 0
Patron Count 6,030
YORKVILLE STATISTICS FOR FY19 PrairieCat
Month
All
Transactio
ns
checkouts+
renewals checkouts renewals
all holds
placed
holds
filled checkins usage
Items lent
to other
libraries
Items
borrowed
from other
libraries
Items to
Reciprocal
Borrowers
atYorkville
Items
added
Total
items
Patrons
added
Total
patrons e-commerce
MAY 14,289 6,823 5,832 991 464 1,309 5,693 0 740 1,054 356 662 103 507.05
JUNE 17,811 8,620 8,021 599 401 1,668 7,122 0 822 1,384 342 398 215 375.3
JUL 16,967 7,685 7,066 619 474 1,549 7,259 0 757 1,283 295 259 113 492.2
AUG 14,002 6,023 5,513 510 418 1,371 6,190 0 903 1,113 246 455 106 359.65
SEP 12,307 5,547 5,085 462 334 1,328 5,098 0 836 1,080 289 431 89 172.55
OCT 14,610 6,546 6,113 433 471 1,676 5,917 0 885 1,402 308 544 86
NOV
DEC
JAN
FEB
MAR
APR
DATABASE USEAGE FOR FY19
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 69 58 4 19 16 52 20 675 287 231 1 15 8
JUN 34 30 3 8 31 63 27 725 243 241 1 17 10
JUL 20 36 4 5 37 55 30 716 303 240 0 11 4
AUG 21 30 3 10 43 58 31 730 367 242 1 26 9
SEP 19 19 9 46 36 50 30 602 295 241 0 19 10
OCT 4 11 46 65 29 663 392 248 1 29 16
NOV
DEC
JAN
FEB
MAR
APR
Yorkville Public Library
Proposed Pricing by Model
NEW Konica Minolta Bizhub
C258
(Color) 25 PPM
For Public Usage
Purchase: $4,131.45
36 Month FMV Lease: $125.60
48 Month FMV Lease: $102.05
60 Month FMV Lease: $86.76
Potential Unit Options:
-Fax Kit: $374.50
36= $11.38 48=$9.25 60=$7.86
-Staple Finisher: $543.55
36= $16.52 48=$13.43 60=$11.41
-Hole Punch: $292.50
36= $8.89 48=$7.22 60=$6.14
Multiple Tray and Finisher Options available*
*Units were configured with standard equipment. Konica Minolta will make Yorkville Public Library
aware of any additional costs associated with features not listed above.
Yorkville Public Library
Proposed Pricing by Model
NEW Konica Minolta Bizhub
C308
(Color) 30 PPM
For Admin Usage
Purchase: $4,192.42
36 Month FMV Lease: $127.45
48 Month FMV Lease: $103.55
60 Month FMV Lease: $88.04
Potential Unit Options:
-Fax Kit: $374.50
36= $11.38 48=$9.25 60=$7.86
-Staple Finisher: $543.55
36= $16.52 48=$13.43 60=$11.41
-Hole Punch: $292.50
36= $8.89 48=$7.22 60=$6.14
Multiple Tray and Finisher Options available*
Impact Networking, LLC
2901 Peoria Street
Peru, Illinois 61354
ImpactMyBiz.com
815.224.1116
Yorkville Public Library
Equipment Upgrade
(2) Kyocera TASKalfa 4052ci
40 ppm Black & Color
Print/Copy/Scan/Fax
Internal Staple Finisher
Lease Only
36 Mos $278.65 (Machine = $253.65/ Staple & Fax = $25)
48 Mos $223.50 (Machine = $198.50/ Staple & Fax = $25)
60 Mos $185.00 (Machine = $160.00/ Staple & Fax = $25)
Cost Per Copy Maintenance Agreement
B/W $0.005
Color $0.032
*Excludes applicable tax
PUBLIC NOTICE
By action of the Yorkville Public Library Board of Trustees, the Library will be closed for the
following holidays for the calendar year 2019.
New Year’s Day January 1 Tuesday
Martin Luther King Day January 21 Monday
President’s Day February 18 Monday
Good Friday April 19 Friday (Closing at 1pm)
Easter April 21 Sunday
Mother’s Day May 12 Sunday
Memorial Day May 27 Monday
Independence Day July 4 Thursday
Labor Day September 2 Monday
Veterans Day November 11 Monday
Thanksgiving Eve November 27 Wednesday (Closing at 5pm)
Thanksgiving Day November 28 Thursday
Christmas Eve December 24 Tuesday
Christmas Day December 25 Wednesday
New Year’s Eve December 31 Tuesday
PUBLIC NOTICE
By action of the Yorkville Public Library Board of Trustees, the Library Board will
meet on the second Monday of each month at 7:00p.m. at the Library located at
902 Game Farm Road during the 2019 calendar year.
January 14
February 11
March 11
April 8
May 13
June 10
July 8
August 12
September 9
October 14
November 18 * (Rescheduled due to holiday closing)
December 9