City Council Minutes 2018 11-13-18 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,NOVEMBER 13,2018
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Plocher Present
Ward III Frieders Present
Funkhouser Present
Ward N Tarulis Present
Peterson Absent
Also present: City Clerk Warren,City Attorney Orr,City Administrator Olson,Deputy Chief of Police
Mikolasek,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,
EEI Engineer Sanderson,Community Development Director Barksdale-Noble,Director of Parks and
Recreation Evans,Assistant City Administrator Willrett
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Employee Appreciation of Service
Mayor Golinski stated that there is an employee appreciation of service for Dixie De Bord. Elisa Topper,
Library Director, gave the background on Dixie De Bord's employment.Mayor Golinski presented Dixie
De Bord with a memento of the City's appreciation and read the certificate.
PUBLIC HEARINGS
1. Prestwick of Yorkville—Proposed Special Service Area 2019-1
Mayor Golinski opened public hearing for Prestwick of Yorkville.Amy Cesich stated she lives in
Raintree Village which was an SSA. She asked that the City never does an SSA again.Mayor Golinski
closed the public hearing.
2. Tax Levy
Mayor Golinski opened public hearing for the tax levy. City Administrator Olson gave a brief
presentation on the tax levy. There were no comments. Mayor Golinski closed public hearing
CITIZEN COMMENTS ON AGENDA ITEMS
Carol Sheeley discussed history regarding the current Parkview Christian School building on Center
Street.Then she covered the history of the restoration of the old County Court building. Carol Sheeley
then discussed the Chapel on the Green. She discussed the cost for renovation the Old Jail. She noted that
both the County and City are looking for additional space. She suggested that renovation of the Old Jail
would be cheaper than buying a new or existing structure.
Brian Payne, Shetland,wanted to the specifics of the SSA.He asked for City Administrator Olson to go
through the process of the SSA. City Administrator Olson answered him and spoke of a backup SSA.
Amy Cesich wanted the SSA to be explained for the resident's benefit.Alderman Colosimo explained that
n this backup SSA applies only after a home owner's association is in default.Amy Cesich requested that
the City no longer use any SSA's in the development process.
CONSENT AGENDA
None.
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council—October 9,2018
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of
October 9, 2018 as presented. So moved by Alderman Colosimo; seconded by Alderman Koch.
The Minutes of the Regular Meeting of the City Council—November 13,2018—Page 2 of 4
Minutes approved unanimously by a viva voce vote
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were $1,000,767.35.
REPORTS
MAYOR'S REPORT
Appointment to Park Board
(CC 2018-49)
Mayor Golinski entertained a motion to approve the Mayor's appointment of Rick De Vries to the Park
Board to a vacant term ending April 30,2021. So moved by Alderman Frieders; seconded by Alderman
Koch.
Motion approved by a roll call vote.Ayes-7 Nays-0
Koch-aye,Plocher-aye,Frieders-aye, Tarulis-aye,
Colosimo-aye,Funkhouser-aye,Milschewski-aye
Resolution 2018-25 Approving an Intergovernmental Agreement with the Village of
Oswego for the Sharing of Governmental Affairs Services
(CC 2018-50)
Mayor Golinski entertained a motion to approve a resolution approving an intergovernmental agreement
with the Village of Oswego for the sharing of Governmental Affairs Services and authorize the Mayor
and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Frieders.
Motion approved by a roll call vote.Ayes-7 Nays-0
Koch-aye,Plocher-aye,Frieders-aye,Tarulis-aye,
Colosimo-aye,Funkhouser-aye,Milschewski-aye
City Liability Insurance and Workman's Comp Insurance Renewal
(CC 2018-51)
Mayor Golinski entertained a motion to authorize entering into a one year insurance agreement with
American Alternative Insurance Corporation(Glatfelter)for the property/casualty insurance in an amount
not to exceed$171,569;to authorize entering into a one year insurance agreement with the Illinois Public
n Risk Fund for workers compensation insurance in an amount not to exceed$171,179; and,to authorize
entering into a one year brokerage agreement with Mesirow Insurance services in an amount not to
exceed$19,000. So moved by Alderman Frieders; seconded by Alderman Koch.
Motion approved by a roll call vote.Ayes-7 Nays-0
Plocher-aye,Frieders-aye,Tarulis-aye,Colosimo-aye,
Funkhouser-aye,Milschewski-aye,Koch-aye
Ordinance 2018-58 Amending Title 3,Chapter 3 of the Code of Ordinances Creating a
New Liquor License Class and Fee(Sports Complex)
(CC 2018-52)
Mayor Golinski entertained a motion to approve an ordinance amending Title 3, Chapter 3 of the code of
ordinances creating a new liquor license class and fee(sports complex)and authorize the Mayor and City
Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Colosimo.
Alderman Colosimo supports the new classification for a sports venue liquor license. He stated that with
the growth of the City and the expansion of the number of liquor license puts a need for additional police
officers for the City.
Motion approved by a roll call vote.Ayes-7 Nays-0
Frieders-aye Tarulis-aye,Colosimo-aye,
Funkhouser-aye,Milschewski-aye,Koch-aye,Plocher-aye
Ordinance 2018-59 Amending the Code of Ordinances Regulating On-Street
Parking(Autumn Creek Boulevard)
(CC 2018-53)
Mayor Golinski entertained a motion to approve an ordinance amending the code of ordinances regulating
on-street parking(Autumn Creek Boulevard)and authorize the Mayor and City Clerk to execute. So
moved by Alderman Tarulis; seconded by Alderman Frieders.
Motion approved by a roll call vote.Ayes-7 Nays-0
Tarulis-aye, Colosimo-aye,Funkhouser-aye,
Milschewski-aye,Koch-aye,Plocher-aye,Frieders-aye
The Minutes of the Regular Meeting of the City Council—November 13,2018—Page 3 of 4
Ordinance 2018-60 Regulating the Weight of Trucks on Certain Roadways in the City
(CC 2018-54)
Mayor Golinski entertained a motion to approve an ordinance regulating the weight of trucks on certain
roadways in the City and authorize the Mayor and City Clerk to execute. So moved by Alderman
Frieders; seconded by Alderman Colosimo.
Alderman Frieders and Alderman Colosimo discussed the need for additional police officers.
Motion approved by a roll call vote.Ayes-7 Nays-0
Colosimo-aye,Funkhouser-aye,Milschewski-aye,
Koch-aye,Plocher-aye,Frieders-aye,Tarulis-aye
Ordinance 2018-61 Authorizing the Tenth Amendment to the Annual Budget for the Fiscal
Year Commencing on May 1,2018 and Ending on April 30,2019
(Police Admin Vehicle Purchase)
(CC 2018-55)
Mayor Golinski entertained a motion to approve an ordinance authorizing the tenth amendment to the
annual budget for the fiscal year commencing on May 1,2018 and ending on April 30,2019(police
admin vehicle purchase)and authorize the Mayor and City Clerk to execute. So moved by Alderman
Colosimo; seconded by Alderman Frieders.
Alderman Funkhouser, City Administrator Olson,Deputy Chief Mikolasek, and Alderman Milschewski
discussed this issue.
Motion approved by a roll call vote.Ayes-7 Nays-0
Funkhouser-aye,Milschewski-aye,Koch-aye,
Plocher-aye, Frieders-aye, Tarulis-aye,Colosimo-aye
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC.DEVELOPMENT COMMITTEE REPORT
Resolution 2018-26 Approving an Economic Development Consultant's Agreement
n (EDC 2018-80)
Alderman Koch made a motion to approve a resolution approving an economic development consultant's
agreement and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders.
Alderman Funkhouser recognizes Lynn Dubajic's contributions to the City of Yorkville. He would like to
put a hold on this process and explore additional options.Alderman Colosimo couldn't disagree more
with Alderman Funkhouser. He supports moving forward with retaining Lynn Dubajic. Mayor Golinski
agrees with Alderman Colosimo and believes Lynn Dubajic is the best option for the City.Alderman
Koch is in favor of keeping Lynn Dubajic. Alderman Frieders stated that Lynn Dubajic has proven to be
an asset to the City and supports her retention.Alderman Plocher suggested looking into other options.
Alderman Milschewski said time doesn't allow to look into other options. She would request to get a little
more accountability for the work being done due to the amount of money for the service.Alderman
Frieders brought up the topic of how to know what are the key performance indicators that the City will
base success or failure on,and looking to quantify the value of the businesses brought to the City verses
the expenditure for Lynn Dubajic's servicers. Alderman Milschewski understands Alderman Frieders
point and would like to investigate this issue more.Alderman Funkhouser,Alderman Milschewski,City
Administrator Olson and Mayor Golinski discussed the parameters for revenue generations from new
businesses. Alderman Funkhouser discussed this further. Lynn Dubajic discussed the issues concerning a
grocery on the south end of town and noted it is still about businesses wanting to make an investment in a
particular area of the City.
Motion approved by a roll call vote.Ayes-7 Nays-0
Milschewski-aye,Koch-aye, Plocher-aye,
Frieders-aye,Tarulis-aye,Colosimo-aye,Funkhouser-aye
n
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
RFP for the Sale of the Old Jail
(ADM 2018-88)
Alderman Milschewski make a motion to authorize staff to issue a request for proposals for the sale of the
Old Jail; seconded by Alderman Funkhouser.
The Minutes of the Regular Meeting of the City Council—November 13,2018—Page 4 of 4
City Administrator Olson stated there were four non substantial changes to the RFP and he listed them.
Alderman Funkhouser asked a question and City Administrator Olson answered.Alderman Colosimo and
City Administrator Olson discussed the terms of the RFP and the fact that any potential buyer would have
to wait till the end of the term of the RFP before making a purchase.Alderman Funkhouser stated that
the duration of the RFP term allows for potential buyers to investigate the different state provisions.
Alderman Milschewski referenced the Landmark designation and City Administrator Olson responded
that the RFP timeframe gives more time for that to happen.
Motion approved by a roll call vote. Ayes-7 Nays-0
Koch-aye,Plocher-aye,Frieders-aye,Tarulis-aye,
Colosimo-aye,Funkhouser-aye,Milschewski-aye
PARK BOARD
No report.
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY& LIAISON REPORT
No report.
STAFF REPORT
No report.
ADDITIONAL BUSINESS
None.
EXECUTIVE SESSION
None.
CITIZEN COMMENTS
Carol, in audience,asked about putting a tarp on the roof. City Administrator Olson responded.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 8:07 p.m.
Zutes submitt by:
SSV��
Beth Warren,
City Clerk,City of Yorkville,Illinois
11/13/2018
1
UNITED CITY OF YORKVILLE
Property Tax Levy Presentation
City Council
November 13, 2018
Policy Questions for Tax Levy 2018
This is the third year where the City is not collecting
an non abated propert ta es and the second any non-abated property taxes and the second
year after the City’s multi-year plan to decrease
property taxes:
Does the City want to increase property taxes to
capture new construction and/or inflation?
Does the City want to continue to apply the
property tax cap to the Library levy?
11/13/2018
2
Property Tax Extension, as published
2017 City Levy
$3,165,797
2018 City Levy
$3,407,939
Operations
(capped)
$3,165,797
Bonds
(uncapped)
$0
Operations
(capped)
$3,407,939
Bonds
(uncapped)
$0
2017 Library Levy 2018 Library Levy2017 Library Levy
$1,464,661
Operations
(capped)
$672,542
Bonds
(uncapped)
$792,118
2018 Library Levy
$1,522,013
Operations
(capped)
$725,000
Bonds
(uncapped)
$797,013
Property Tax Extension
AExhibit A, 2018 Tax Levy –For Public Hearing
City property tax line-item increases 7.7% or
$242,142
Library property tax line-item increases 3.9% or
$57,352
11/13/2018
3
Property Tax Extension
Exhibit B, 2018 Tax Levy –Estimated Full Increment
Estimated maximum levy under the tax cap
Captures new construction and inflation
City property tax line-item increases 4.5% or
$142,142
Lib li i i 45% Library property tax line-item increases 4.5% or
$30,192
Property Tax Extension
City Staff
recommendation
Exhibit C, 2018 Tax Levy –Estimated Partial
Increment
Estimated maximum levy under the tax cap
Captures new construction but not inflation (City only)
City property tax line-item increases 2.4% or $75,660
Library property tax line-item increases 4.5% or
$30,192
11/13/2018
4
Proposed Library Property Tax Levy
Library Board sets its own levy, by law
Library property tax maximum rate is $0.15 per $100 EAV,
by law
Library Board was subject to a normal property tax cap last
year
City Staff recommends the Library property taxes be
calculated separately from the City property taxes,
subjecting the Library property taxes to the normal
property tax caps
Proposed Library Property Tax Levy
Library has requested a Operations Levy amount of
$725,000 (estimated tax rate of $0.139 per $100 $, ( $ p$
EAV – per Exhibit A) at their October 8
th Board
meeting
Translates to an estimated 7.8% increase or $52,458 more
than the 2017 tax levy
Library Levy amount includes:
Estimated New Construction Increment of $16,069
Estimated Inflationary Increment of $14,123
Plus an est. $22,266 – to capture every $ under PTELL
11/13/2018
5
Proposed City Property Tax Levy
Policy questions for City Council are:
D h Ci i Ci bDoes the City want to increase City property taxes by:
New Construction + Inflation + Add’l Amount – in order to
capture every $ under PTELL (Exhibit A)
New Construction + Inflation (Exhibit B)
New Construction Only (Exhibit C – Staff Recommendation)
Does the City want to continue the practice of levy
separately from the Library (thus applying PTELL to the
Library)
Tax facts
The City’s police pension property tax obligation INCREASED 15.4%
or ~$148,000 from last year
A l R (5 4%) A d R 7%Actual Return (5.4%) v. Assumed Return 7%
Increasing Normal Costs
Shrinking Amortization Period
The average EAV increase on a single property, City-wide is 6.76%
If your home EAV goes up 8%, your City property taxes will probably
go up ~$20
If h EAV 6 76% Cit t t ill If your home EAV goes up 6.76% your City property taxes will
probably go up ~$14
If your home EAV goes up 4%, your City property taxes will probably
remain flat
11/13/2018
6
Tax facts
6fThe City property tax makes up only 6.0% of your
total tax bill.
The City is not collecting any non-abated property
taxes for the third year in a row
Non-abated property taxes were collected every year
between tax years 2010 and 2015
Tax facts
The City reduced property taxes faster than we communicated:
Communicated Actual
2% reduction FY 15 3% reduction
1% reduction FY 16 1.66% reduction
1% reduction FY 17
(prior FY)1.68% reduction
1% reduction FY 18
(prior FY)0%
2 % increase FY 19
(current FY)
2.08%
(new construction only)
N / A FY 20
(under discussion)
2.39% proposed
(equal to new construction)
11/13/2018
7
Next steps
Public Hearing
November 13, 2018 City Council meeting
Discussion and consideration
November 27, 2018 City Council meeting
December 11, 2018 City Council meeting (if necessary)
Questions?
Bart Olson, City Administrator
6630-553-4350
bolson@yorkville.il.us
REGULAR CITY COUNCIL MEETING
November 13, 2018
PLEASE PRINT
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REGULAR CITY COUNCIL MEETING
Public Comment
November 13, 2018
PLEASE PRINT
SU IVISION OR BUSINESS: