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City Council Minutes 2018 11-27-18 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,NOVEMBER 27,2018 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. n Ward I Koch Present Colosimo Present Ward II Milschewski Present Plocher Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Peterson Present Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson,Police Chief Hart,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson,Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans, Assistant City Administrator Willrett QUORUM A quorum was established. AMENDMENTS TO THE AGENDA City Administrator Olson requested that Item#2 on the consent agenda, ordinance authorizing the eleventh amendment to the annual budget for the fiscal year commencing on May 1, 2018 and Ending on April 30,2019(Parks&Recreation Fund)(ADM2018-96),be moved to the regular agenda under Administration Committee report. Amendment approved unanimously by a viva voce vote. PRESENTATIONS Employee Appreciation of Service Director of Parks and Recreation Evans came to the front to recognize Tyler Nelson. He gave a brief background for Mr.Nelson. Director of Parks and Recreation Evans stated many complimentary things about Mr.Nelson's work. Flags of Valor Presentation to American Legion and Veterans Assistance Commission Director of Parks and Recreation Evans thanked the Veterans Kendall County Outreach and the Local Yorkville American Legion. Director of Parks and Recreation Evans stated it was great for all of them to come together to do something for Veteran's day that was exciting to the community.He said it was great to have 50 flags sponsored.Director of Parks and Recreation Evan feels this event can grow. He presented the checks. The representatives addressed the Council. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Monthly Treasurer's Report for October 2018(ADM 2018-91) 2. Bond Abatement Ordinances(ADM 2018-97) n a. Ordinance 2018-62 abating the tax levied for the year 2018 to pay the principal of and interest on the $11,150,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2011-authorize Mayor and City Clerk to execute b. Ordinance 2018-63 abating the tax levied for the year 2018 to pay the principal of and interest on the $1,235,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2014-authorize Mayor and City Clerk to execute c. Ordinance 2018-64 abating the tax levied for the year 2018 to pay the principal of and interest on the $4,295,000 General Obligation Bonds(Alternate Revenue Source), Series 2014A-authorize Mayor and City Clerk to execute d. Ordinance 2018-65 abating the tax levied for the year 2018 to pay the principal of and interest on the The Minutes of the Reaular Meeting of the City Council—November 27,2018—Pan 2 of 4 $2,300,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2014B - authorize Mayor and City Clerk to execute e. Ordinance 2018-66 abating the tax levied for the year 2018 to pay the principal of and interest on the $1,290,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2014C—authorize Mayor and City Clerk to execute f. Ordinance 2018-67 abating the tax levied for the year 2018 to pay the principal of and interest on the$5,575,000 General Obligation Bonds(Alternate Revenue Source), Series 2015A-authorize Mayor and City Clerk to execute g. Ordinance 2018-68 abating the tax levied for the year 2018 to pay the principal of and interest on the$5,800,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2016— authorize Mayor and City Clerk to execute 3. Ordinance 2018-69 for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1,2019 and Ending April 30,2020 in and for the United City of Yorkville Special Service Area Number 2004-201 (Fox Hill)-authorize Mayor and City Clerk to execute (ADM 2018-98) 4. Ordinance 2018-70 for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2019 and Ending April 30,2020 in and for the United City of Yorkville Special Service Area Number 2006-119(Sunflower Estates)-authorize Mayor and City Clerk to execute(ADM 2018-99) 5. Special Service Area Abatement Ordinances(ADM 2018-100) a. Ordinance 2018-71 Abating Special Service Area Taxes for Special Service Area Number 2003-100(Raintree Village Project)and Approving the Amended Special Tax Roll-authorize Mayor and City Clerk to execute b. Ordinance 2018-72 Abating Special Service Area Taxes for Special Service Area Number 2003-101 (Windett Ridge Project)and Approving the Amended Special Tax Roll-authorize Mayor and City Clerk to execute c. Ordinance 2018-73 Abating Special Service Area Taxes for Special Service Area Number 2004-104(Central Grande Reserve)and Approving the Amended Special Tax Roll-authorize Mayor and City Clerk to execute d. Ordinance 2018-74 Abating Special Service Area Taxes for Special Service Area Number 2004-107(Raintree Village II Project)-authorize Mayor and City Clerk to execute 6. Resolution 2018-27 Approving a Janitorial Professional Services Agreement with Eco Clean Maintenance,Inc.—authorize Mayor and City Clerk to execute(ADM 2018-101) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Milschewski; seconded by Alderman Frieders. Motion approved by a roll call vote.Ayes-8 Nays-0 Colosimo-aye,Milschewski-aye,Tarulis-aye,Frieders-aye, Funkhouser-aye,Koch-aye, Peterson-aye,Plocher-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—October 23,2018 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of October 23,2018, as presented. So moved by Alderman Colosimo; seconded by Alderman Frieders. Minutes approved unanimously by a viva voce vote BILLS FOR PAYMENT Mayor Golinski stated that the bills were$1,307,998.80. REPORTS MAYOR'S REPORT City Liability Insurance and Workman's Comp Insurance Renewal—Reauthorization (CC 2018-51) Mayor Golinski entertained a motion to authorize entering into a one year insurance agreement with American Alternative Insurance Corporation(Glatfelter)for the property/casualty insurance in an amount not to exceed$174,000;to authorize entering into a one year insurance agreement with the Illinois Public Risk Fund for workers compensation insurance in an amount not to exceed$171,179;to authorize entering into a one year brokerage agreement with Mesirow Insurance services in an amount not to exceed$19,000; and,to repeal the motion passed on November 13, 2018 authorizing a one year agreement with American Alternative Insurance Company for property and casualty insurance in an amount not to exceed$171,569,authorizing a one year agreement with Illinois Public Risk Fund for worker's compensation insurance in an amount not to exceed$171,179 and authorizing a one year The Minutes of the Regular Meeting of the City Council—November 27,2018—Page 3 of 4 brokerage agreement with Mesirow Insurances Services in an amount not to exceed$19,000. So moved by Alderman Frieders; seconded by Alderman Koch. Motion approved by a roll call vote.Ayes-8 Nays-0 Koch-aye,Plocher-aye,Frieders-aye, Tarulis-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye,Peterson-aye Tax Levy (CC 2018-56) n a. Resolution 2018-28 Requesting Separate Limiting Rates for All City Funds Mayor Golinski entertained a motion to approve a resolution requesting separate limiting rates for all City funds and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye,Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye,Peterson-aye,Koch-aye b. Ordinance 2018-75 for the Levy and Assessment of Taxes for the Fiscal Year Beginning on May 1,2019 and Ending on April 30,2020 Mayor Golinski entertained a motion to approve an ordinance for the levy and assessment of Taxes for the fiscal year beginning on May 1, 2019 and ending on April 30, 2020 and to authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Tarulis. Motion approved by a roll call vote.Ayes-8 Nays-0 Frieders-aye Tarulis-aye, Colosimo-aye,Funkhouser-aye, Milschewski-aye,Peterson-aye,Koch-aye, Plocher-aye Road to Better Roads Program—Professional Services Engineering Agreement (CC 2018-57 2019) Mayor Golinski entertained a motion to approve a professional services agreement for Design and Construction Engineering for the 2019 Road Program and authorize the Mayor and City Clerk to execute. So moved by Alderman Peterson; seconded by Alderman Frieders. n Motion approved by a roll call vote.Ayes-8 Nays-0 Tarulis-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye, Peterson-aye,Koch-aye, Plocher-aye,Frieders-aye Pavement Management—5 Year Plan (PW 2018-94) Mayor Golinski entertained a motion to approve a 5 year pavement management plan. So moved by Alderman Frieders; seconded by Alderman Koch. Alderman Frieders had a questions about the financial commitment in regards to the current year,three year, and five year budgeted plans. City Administrator Olson answered.Alderman Colosimo asked what is the criteria for determining repairs for roadways. Public Works Director Dhuse answered his questions. Motion approved by a roll call vote.Ayes-8 Nays-0 Colosimo-aye, Funkhouser-aye,Milschewski-aye,Peterson-aye, Koch-aye,Plocher-aye,Frieders-aye, Tarulis-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Ordinance 2018-76 authorizing the eleventh amendment to the annual budget for the fiscal year commencing on May 1,2018 and Ending on April 30,2019(Parks&Recreation Fund) (ADM2018-96) Alderman Milschewski made a motion to approve an ordinance authorizing the eleventh amendment to the annual budget for the fiscal year commencing on May 1,2018 and ending on April 30,2019(Parks& Recreation Fund)and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. The Minutes of the Regular Meeting of the City Council—November 27,2018—Page 4 of 4 City Administrator Olson stated there was a memo was emailed out from Director of Parks and Recreation Evans.The committee has asked for a list of events that the YYBSA had currently completed. The point of that question was what was the budgetary performance of those events and did the City include those within the City's own estimates of the YYBSA proposal. City Administrator Olson stated the City does not know what is the budgetary performance of those events that are listed in the memo. The City did not include them within the City's own budgetary proposal for the programs. He stated that the City does not believe that the budget performance of those events are included in the YYBSA proposal.The additional events that the YYBSA have,have little or no impact on revenue for the program.Alderman Frieders asked for an explanation of several budgetary items. City Administrator Olson explained.Alderman Frieders asked for clarification of the transfer of ownership of the YYBSA to the ownership of the City. Director of Parks and Recreation Evans stated this will be the City's programs. Alderman Koch inquired about the level of coordination with the schools.He was answered.Mayor Golinski commented that his concern is that this could overburden the City staff.Alderman Colosimo stated that the strengthening of this organization could provide more opportunities to develop talent. Motion approved by a roll call vote.Ayes-8 Nays-0 Funkhouser-aye,Milschewski-aye,Peterson-aye,Koch-aye, Plocher-aye,Frieders-aye, Tarulis-aye,Colosimo-aye PARK BOARD No report. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY& LIAISON REPORT No report. n STAFF REPORT Snow Issues City Administrator Olson stated there was a big snow event this past weekend forcing employees to work long shifts. He thanked them for their hard work.Mayor Golinski noted that the roads in Yorkville were in good shape, considering the snow fall.Alderman Funkhouser wants a form developed to report a mailbox complaint.Alderman Colosimo wants a listing of the City's mailbox policy listed on the website. ADDITIONAL BUSINESS Route 47 And Galena Stop Light Alderman Frieders discussed the issues with the stoplight at Route 47 and Galena.He would like another letter drafted to IDOT about this issue. Council members discussed this issue further. EXECUTIVE SESSION None. CITIZEN COMMENTS Shelley Carlson, small business owner,discussed the code changes to massage establishments. She expressed concerns over multiple notices sent to her by the City to correct various issues with her establishment. The changes that are required by the new ordinance could have been communicated at the same time as any of these past notifications. She expressed that her conversations with City staff lacked any kind of compassion. City Administration Olson addressed the concern. Alderman Colosimo would like this to be addressed at the Economic Development Committee. City Administration Olson explained what the code meant. He will look into amending the code for a provision for single room businesses. n ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:45 p.m. ;� ute submitted Beth Warren, City Clerk, City of Yorkville,Illinois REGULAR CITY COUNCIL MEETING November 27, 2018 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: �-t t � ( Q_-- c VINO QAC- 1�e(C�ass