Public Works Minutes 2018 10-16-18Page 1 of 3
APPROVED 12/18/18
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, October 16, 2018, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Ken Koch
Alderman Jackie Milschewski
Absent: Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson Engineer Brad Sanderson, EEI
Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse
Alderman Chris Funkhouser (arr. 6:09pm)
Other Guests: None
The meeting was called to order at 6:03pm by Chairman Joel Frieders.
Citizen Comments: None
Previous Meeting Minutes: September 18, 2018
The minutes were approved as presented.
New Business:
1. PW 2018-86 Meeting Schedule for 2019
The committee was OK with the proposed schedule.
2. PW 2018-87 Capital Improvement Projects Update
Mr. Sanderson said this is a standard update. He commented that there are additional parking spots
behind the former Mongolian restaurant. No further discussion or action.
3. PW 2018-88 Bond/LOC Reduction Quarterly Update
The remaining balance for Casey's is the one-year maintenance value and is 10% of the original public
improvement estimate, said Mr. Sanderson.
4. PW 2018-89 2018 Sanitary Sewer Lining – Change Order No. 2
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This is the balancing and final change order resulting in a reduction or more than $9,700 since the
project came in under estimate. This moves to the consent agenda.
5. PW 2018-90 Yorkville Christian School – Grant of Easement
The school needs an easement for public utility and drainage purposes and ingress/egress for the
development. Acceptance is recommended. The Ashley Road entrance is for emergencies only at this
time and there is a time limit in which to build a new entrance.
6. PW2018-91 Cedarhurst – Grant of Easement
A small section of an easement was overlooked that includes a fire hydrant and water main. Mr.
Sanderson recommended acceptance. Alderman Frieders asked if the easements would eventually all
be in one document, however, they will not. This item moves to the consent agenda.
7. PW 2018-92 Grande Reserve – Grant of Easement
Mr. Sanderson said this easement is needed for the connection of two existing bike trails. The
developer has approved the language and the document is waiting for city approval. This moves to
consent agenda.
8. PW 2018-93 Prestwick Unit 1 Backup SSA
This is the first step to create the SSA in the event the subdivision fails to build out and if maintenance
of improvements is not done. Mr. Olson said the existing property owner consents to the SSA before
lots are sold and it was a component of the Annexation Agreement. This moves to the consent agenda.
9. PW 2018-94 Pavement Management – 5 Year Plan
Mr. Sanderson said the city entered into a contract with IMS in April to re-drive the streets to determine
their condition and re-score them by looking at the surface and the base. He and Mr. Dhuse will
formulate a plan based on the results. He said much work was done since 2012/2013 and 46 miles
were repaved with 24 miles of that total in subdivisions. Bar graph summaries were compiled for
specific areas. A 5-year plan was also compiled based on a yearly $700,000 budget. He said Mill Rd.
is one of the worst streets and will be repaired by the developer. Baseline Rd. was backed out of the
plan and a decision will need to be made on closure or repair. Corneils Rd. had some repair last year
and it is hoped ComEd can help fund part of the western portion.
Mr. Olson said this is the time of year the city starts to look at the next year's plan and recommended
finalization of the plan by next month. Alderman Koch asked if staff would review the roads instead of
relying just on the machine tests. Mr. Sanderson also said adjustments can be made and they try to
group the projects together for the benefit of the paver and to save money.
Mr. Dhuse replied that if entire areas are in need of repair, they would bump those to the foreground.
Currently, 26 miles are considered to be in poor or fair condition. The committee discussed various
areas of the city and their respective road conditions. This matter will be brought back to committee
for further discussion.
10. PW 2018-95 Capital Improvement Plan – 5 Year Plan
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Mr. Sanderson said the agenda packet contains a draft capital improvement plan including a list of
annual projects to be done. The format was modified and more details added. This will be part of the
budget process.
Mr. Olson discussed the water wells, Road to Better Roads program and Rt. 47 improvements.
Alderman Koch asked about retrofitting of the utility meters. Mr. Olson replied that old meters spin
slower and if they are replaced, he said it would be revenue-neutral in a short time. Also discussed was
painting the water tower, water studies with Oswego which are budgeted, water mains and sanitary
sewer lining. Mr. Olson said he will ask for a vote or to adopt the plan under the consent agenda.
11. PW 2018-96 Budget Amendment for Radio Purchases
Mr. Olson said the city wishes to purchase 22 radios for Public Works for improved efficiency and
planning during snowplowing and other operations. Various models were examined and the costs
would be split among several departments. The radios can reach throughout the city and in the
planning area with repeaters. The radios also have GPS capability. Also discussed was tracking ability
to improve efficiencies. Mr. Olson said a budget amendment is preferred if the costs come in under
$25,000 and it can be approved at staff level or go to the Council for a vote. The committee was OK
with a budget amendment and it moves to the consent agenda.
Old Business: None
Additional Business:
Alderman Frieders questioned how far south Sycamore Rd. would be repaired. Mr. Dhuse said he ask
for it to be repaired as far as possible and the island will be removed.
Mr. Dhuse commented that the island at McHugh and Rt. 34 will remain and there has been no semi
complaints in that area.
There was no further business and the meeting was adjourned at 7:00pm
Minutes respectfully transcribed by
Marlys Young, Minute Taker