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Public Works Packet 2019 01-15-19 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, January 15, 2019 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: December 18, 2018 New Business: 1. PW 2019-01 Snow Operations Report 2. PW 2019-02 Capital Improvement Summary 3. PW 2019-03 Quarterly Bond and Letter of Credit Reduction Summary 4. PW 2019-04 Riverfront and Bristol Bay Parking Improvements – Change Order No. 1 5. PW 2019-05 Autumn Creek – Unit 2C Bond Release 6. PW 2019-06 Bristol Bay – Unit 11 Bond Release 7. PW 2019-07 MFT Resolution for 2019 Road to Better Roads Program 8. PW 2019-08 Cannonball Trail and Kennedy Road Speed Study Old Business: 1. PW 2018-101 Cannonball Trail Safety Analysis 2. PW 2018-102 East Alley and Van Emmon Additional Business: 2018/2019 City Council Goals – Public Works Committee Goal Priority Staff “Road to Better Roads Funding” 5 Bart Olson, Eric Dhuse & Rob Fredrickson “Water Planning” 6 Eric Dhuse & Brad Sanderson “Municipal Building Needs & Planning” 7 Bart Olson, Eric Dhuse, Rob Fredrickson, Tim Evans & Erin Willrett “Traffic Patrol” 9 Eric Dhuse & Rich Hart “Whispering Meadows” 10 Bart Olson & Brad Sanderson “Vehicle Replacement” 12 Bart Olson, Eric Dhuse, Rob Fredrickson, Rich Hart & Tim Evans “Water Conservation Plan” 14 Eric Dhuse & Brad Sanderson “Capital Improvement Plan” 16 Eric Dhuse, Rob Fredrickson & Brad Sanderson United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, January 15, 2019 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. December 18, 2018 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2019-01 Snow Operations Report □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2019-02 Capital Improvement Summary □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2019-03 Quarterly Bond and Letter of Credit Reduction Summary □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2019-04 Riverfront and Bristol Bay Parking Improvements – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2019-05 Autumn Creek – Unit 2C Bond Release □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2019-06 Bristol Bay – Unit 11 Bond Release □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2019-07 MFT Resolution for 2019 Road to Better Roads Program □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2019-08 Cannonball Trail and Kennedy Road Speed Study □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2018-101 Cannonball Trail Safety Analysis □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2018-102 East Alley and Van Emmon □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – December 18, 2018 Public Works Committee – January 15, 2019 Majority Committee Approval Minute Taker Name Department Page 1 of 2 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, December 18, 2018, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joel Frieders Alderman Seaver Tarulis Alderman Jackie Milschewski Alderman Ken Koch Other City Officials City Administrator Bart Olson Engineer Brad Sanderson, EEI Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse Alderman Chris Funkhouser Other Guests: Tony Scott, Kendall County Record Scott Gryder, Hunt Club & Kendall County Board The meeting was called to order at 6:00pm by Chairman Joel Frieders. Citizen Comments: None Previous Meeting Minutes: October 16, 2018 The minutes were approved as presented. New Business: 1. PW 2018-97 Snow Operations Report Mr. Dhuse reported 4 snow events. There were serious mechanical issues with the trucks, but all are repaired except one. Mailbox complaints were also discussed. Information only. (out of sequence) 5. PW2018-101 Cannonball Trail Safety Analysis County information showed 7 crashes in the curve area of Cannonball Rd., so Mr. Sanderson determined some solutions for improvements. They include rumble strips, moving power poles, widening shoulders, additional signage, addition of pavement friction, changing elevation and re- alignment of the curve. He said coordination would be needed between the city and county and Mr. Gryder said this is in Bristol Township territory. Chairman Frieders said a combination of additional shoulder, filling the graveled area and more signage would help the situation. Page 2 of 2 Four power outages in three days have occurred as a result of accidents here and businesses nearby also lost power. A speed device was recently placed at the location and Chairman Frieders requested additional time to use the county-owned speed sign. The City intends to also purchase 5-6 speed devices in the near future. A firm cost estimate for improvements will be provided in January. 2. PW 2018-98 Water Department Reports for July, August and September 2018 Mr. Dhuse said the reports are routine and should move to the Council consent agenda for approval. No further discussion. 3. PW 2018-99 Radio Purchases – RFP Update Bids were opened today and Mr. Dhuse and Purchasing Agent Ms. Parker will review. A third option provided by a bidder was to rent equipment, however, the cost was very high initially with a decrease after 5 years. The bids will be evaluated and discussed at the January 8th Council regular agenda. 4. PW 2018-100 Storm Water Basin Maintenance - Update This is an update of the storm water basin inspections performed in April and May. Reports were prepared and issued to the basin owners who reached out to the city. Some meetings were held with the owners and improvements were done with more expected later. Mr. Sanderson said there will be coordinated efforts with Public Works and Community Development on the basins in the southwest quadrant of the city in March and April. Alderman Koch noted the Sunflower Pond should be shown as a naturalized pond. Outdated GIS information was used and this will be corrected. Information and maps posted on the website explain what occurs when no maintenance is done along with the impact on infrastructure. 6. PW 2018-102 East Alley and Van Emmon Mr. Dhuse contacted Imperial Investment representatives regarding use of the Farm Bureau property on the east side of Rt. 47 downtown. The issue is that cars stack up on the east leg of the intersection at Van Emmon and Rt. 47 and block the east alley entrance. This also causes stacking of cars on Rt. 47. Mr. Olson said it was suggested to possibly close off the alley entrance by the Law Office and route traffic through the FS property. He suggested a long term lease or an agreement as part of the TIF. This item will move to the January meeting for further information. Old Business: None Additional Business: Chairman Frieders discussed the late Fox Hill leaf pickup and the damage incurred on lawns. It will be re-seeded in the spring and a list of those addresses will be given to Mr. Frieders. He also asked for a storage place for later bags of leaves. There was no further business and the meeting was adjourned at 6:41pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2019-01 Snow Operations Report January 2019 Public Works Committee – January 15, 2019 None Informational only Snow operations report from mid-December to January 8th. Eric Dhuse Public Works Name Department Summary Thankfully this month has been a month full of good weather. Our trucks only had to complete 2 salting applications which is very helpful since we were still down staff and trucks. 1. December 29 – salting operation only. 6 drivers salted one pass in each direction on all city streets and parking lots. 2. January 2 – salting operation only to combat freezing drizzle. 4 drivers salted one way down the center on residential streets and one pass in each direction on major roads. Truck Status 1. Y9 – 2008 tandem axle dump truck. Salted only, brine tanks were not installed. Tanks will be installed this week to be up and operational for the next event. 2. Y22- 2006 tandem axle dump truck. This truck has not been used yet this year. We have been waiting for a new dump box to get installed. We received it back from the shop on 12/7. The goal this week is to work on getting our new slide in unit in and operational. We have a vendor rep coming out to assist us with this install. UPDATE: Vendor rep is ordering parts that were not included in our shipment. Once received, we will assemble ASAP. 3. Y23 – 2006 single axle dump truck. Was in the shop for an ABS sensor, came back just before salting, and did not fill with brine. 4. Y28 – 2007 single axle dump truck. Truck is in the shop, we thought it was an EGR valve, but it turns out that the head of the engine is cracked. Will be in the shop for the next few weeks. Salt and Brine Usage Our salt usage table is below. Again this month, we are still trying to get everything working correctly and keep our trucks out of the shop. Since the salting operations, we have been able to fix some of the problems, fix a brine tank leak, and are now on track to get the last of the brine tanks into the trucks. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: January 8, 2019 Subject: January 2019 Snow Report 12/29 & 1/2 1/8/2019 Recorder ED Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Salt Brine  Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt Miles Miles 1 9 107.50 8.80 28614 14.31 403.01 0.00 0.00 71.00 0.00 2 27 52.20 6.30 10325 5.16 388.16 108.00 20.92 26.60 26.60 3 13 22.00 7.40 5611 2.81 409.56 108.00 38.50 13.70 13.70 4 23 97.30 15.80 29177 14.59 438.75 0.00 0.00 66.50 0.00 5 10 87.10 13.40 30584 15.29 395.65 0.00 0.00 77.30 0.00 6 28 0.00 0.00 0 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 7 22 0.00 0.00 0 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 8 11 451.00 10.70 54904 27.45 422.34 0.00 0.00 130.00 0.00 817 7.80 159215 80 #DIV/0! 216 #DIV/0! 385 40 Avg. Avg. Avg. Truck 11 was used for gravel hauling in between salting apps.  That is why the mileage is high. Snow Event Date Date of Recording EVENT TOTALS Snow Operations Salt and Brine Data Recommendation I would request that this be placed on the January 15, 2019 Public Works Committee for discussion. If you have any questions or need further information, please let me know. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2019-02 Capital Project Update Public Works Committee – January 15, 2019 None Informational Status Update Brad Sanderson Engineering Name Department The purpose of this memo is to update the Public Works Committee as to the status of the several projects. A summary on the status of the projects is provided below: Construction Projects Whispering Meadows – Completion of Improvements The project is substantially complete. The contractor will complete the remaining punchlist items in the spring. Rt 71 Water main and Sanitary Sewer Relocation IDOT has let the project. Work will begin in the Spring. Fox Highlands Water Main Improvements The project is substantially complete. The contractor will complete the remaining punchlist items in the spring. Planning/Design Projects Pavillion Road Streambank Stabilization Permits have been received. Public works will be investigating ways to reduce costs over the winter. Cooperation with adjacent land owners is required. East Orange Street Water Main Improvements Final design is approximately 90% complete. The IEPA Permit has been issued. Construction is planned in FY20. Mill Road Reconstruction Final design is approximately 75% complete. Preliminary submittals were made to BNSF and the private utility companies. ROW acquisition is needed from three parcels. The City Attorney has made contact with two of the three owners. 2019 RTBR Final design is approximately 60% complete. We are anticipating letting the project in March 2019. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: December 26, 2018 Subject: Capital Improvement Projects Update Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2019-03 Quarterly Bond and Letter of Credit Reduction Summary Public Works Committee – January 15, 2019 None Informational Informational Brad Sanderson Engineering Name Department Please see the attached reduction summary through December 31, 2018. If you have any questions, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: December 26, 2018 Subject: 2018 Bond/LOC Reduction Summary 31-Dec-18 2018 Bond and Letter of Credit Reduction Report Date Development/Project Engineer Concurrence City Administrator Concurrence Mayor Concurrence Reduction Final Release Reduction Value Remaining Balance 2/27/2018 Bristol Bay Unit 3 X X X $284,638.81 $0.00 2/27/2018 Caledonia X X X $497,615.58 $60,000.00 3/27/2018 GC Housing X X X $200,022.65 $8,845.35 7/24/2018 Heartland Meadows X X X $1,110,534.25 $398,465.75 7/24/2018 Caledonia X X X $60,000.00 $0.00 7/24/2018 Casey's X X X $151,134.20 $7,603.80 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2019-04 Riverfront and Bristol Bay Parking Improvements Public Works Committee – January 15, 2019 Majority Consideration of Approval Change Order No. 1 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. l for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and D Construction, Inc. entered into an agreement for a contract value of $271,537.74 for the above referenced project. Construction and all punchlist work have been completed. Questions Presented: Should the City approve Change Order No. 1 which would decrease the contract amount by $3,163.06? Discussion: The Change Order included additions/deletions to the contract quantities to reflect as-built quantities and new pay items for unexpected field conditions (see attached for detail). No additional change orders are anticipated as the project is complete. We anticipate a final contract value of $268,374.68. We are recommending approval of the change order. Action Required: Consideration of approval of Change Order No. 1 in the amount of $3,163.06 (decrease). Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: December 26, 2018 Subject: Riverfront and Bristol Bay Parking Improvements Change Order No. 1 CHANGE ORDER Order No. 1 (Balancing) Date: December 7, 2018 Agreement Date: NAME OF PROJECT: Riverfront and Bristol Bay Parking Improvements OWNER: United City of Yorkville CONTRACTOR: D. Construction, Inc. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. SEE ATTACHED Change of CONTRACT PRICE: Original CONTRACT PRICE: $271,537.74 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $0.00 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $ 3,163.06 The new CONTRACT PRICE including this CHANGE ORDER will be: $268,374.68 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion of all work will be November 9, 2018 Justification 1-35) Changes per as-built quantities measured in the field. 36) Due to the angle of the storm sewer pipes coming in to MH #2 and MH#6 the size of the inlets needed to be increase from 2’ Diameter Inlets to 3’ Diameter inlets. Approvals Required Requested by: D. Construction, Inc. Recommended by: Engineering Enterprises, Inc. Accepted by: United City of Yorkville Page 1 of 1G:\Public\Yorkville\2014\YO1404-P Riverfront Park Improvements (OSLAD)\Parking Lot & BB 65\Construction\Pay Estimates\Change Order\Change Order SpreadsheetILE CHANGE ORDER NO. 1 (BALANCE) RIVERFRONT AND BRISTOL BAY PARKING IMPROVEMENTS UNITED CITY OF YORKVILLE QUANTITY COST QUANTITY COST 1 BITUMINOUS MATERIALS (TACK COAT)POUND 30,303.00 $ 0.01 0.00 $ - 25,449.32 254.49$ 2 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 2.5"TON 1,035.00 $ 60.00 0.00 $ - 48.69 2,921.40$ 3 HOT-MIX ASPHALT SURFACE COURSE, MIX "C", N50 1.5"TON 625.00 $ 62.00 0.00 $ - 30.00 1,860.00$ 4 HOT-MIX ASPHALT SURFACE COURSE, 2.0"TON 640.00 $ 63.00 0.00 $ - 24.81 1,563.03$ 5 AGGREGATE REMOVAL, VARIABLE DEPTH SQ YD 125.00 $ 14.00 0.00 $ - 125.00 1,750.00$ 6 HOT-MIX ASPHALT SURFACE REMOVAL-BUTT JOINT SQ YD 12.00 $ 25.00 0.00 $ - 0.00 -$ 7 PREPERATION OF BASE SQ YD 1,250.00 $ 1.00 1,550.00 1,550.00$ 0.00 -$ 8 AGGREGATE SUBGRADE IMPROVEMENT CU YD 115.00 $ 50.00 0.00 -$ 115.00 5,750.00$ 9 REMOVE AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 115.00 $ 35.00 315.00 11,025.00$ 0.00 -$ 10 BITUMINOUS MATERIALS (TACK COAT)POUND 3,094.00 $ 0.01 0.00 -$ 1,994.00 19.94$ 11 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 2.5"TON 180.00 $ 62.00 195.13 12,098.06$ 0.00 -$ 12 HOT-MIX ASPHALT SURFACE COURSE, MIX "C", N50 1.5"TON 110.00 $ 63.00 111.73 7,038.99$ 0.00 -$ 13 STORM SEWER, RCP, CLASS A, TYPE 2, 12"FOOT 458.00 $ 45.00 0.00 -$ 11.00 495.00$ 14 PRECAST REINFORCED CONCRETE FES 12" W/ GRATE EACH 1.00 $ 850.00 0.00 -$ 0.00 -$ 15 STONE RIP RAP, CLASS A3 SQ YD 8.00 $ 100.00 11.00 1,100.00$ 0.00 -$ 16 DETECTABLE WARNINGS SQ FT 20.00 $ 25.00 28.00 700.00$ 0.00 -$ 17 PORTLAND CEMENT CONCRETE SIDEWALK, 5"SQ FT 20.00 $ 8.00 144.70 1,157.60$ 0.00 -$ 18 INLET, TYPE A, 2' DIA W/ TYPE 1 FRAME AND GRATE EACH 4.00 $ 1,700.00 0.00 -$ 2.00 3,400.00$ 19 INLET, TYPE A, 2' DIA W/ TYPE 8 FRAME EACH 1.00 $ 1,700.00 0.00 -$ 0.00 -$ 20 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL – TYPE 1 TON 100.00 $ 35.00 0.00 -$ 100.00 3,500.00$ 21 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL – TYPE 2 TON 100.00 $ 35.00 0.00 -$ 100.00 3,500.00$ 22 AGGREGATE, CA-6 TON 40.00 $ 25.00 663.59 16,589.75$ 0.00 -$ 23 PREPERATION OF BASE SQ YD 2,800.00 $ 1.00 0.00 $ - 2,800.00 2,800.00$ 24 AGGREGATE SUBGRADE IMPROVEMENT CU YD 20.00 $ 25.00 0.00 $ - 20.00 500.00$ 25 REMOVE AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 20.00 $ 35.00 0.00 $ - 20.00 700.00$ 26 BITUMINOUS MATERIALS (TACK COAT)POUND 6,877.00 $ 0.01 0.00 $ - 3,877.00 38.77$ 27 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 2.5"TON 370.00 $ 63.00 0.00 $ - 250.57 15,785.91$ 28 HOT-MIX ASPHALT SURFACE COURSE, MIX "C", N50 1.5"TON 225.00 $ 64.00 0.00 $ - 61.11 3,911.04$ 29 HOT-MIX ASPHALT SURFACE COURSE, 2.0"TON 30.00 $ 64.00 14.33 $ 917.12 0.00 -$ 30 HOT-MIX ASPHALT SURFACE REMOVAL-BUTT JOINT SQ YD 30.00 $ 25.00 10.00 $ 250.00 0.00 -$ 31 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL – TYPE 1 TON 50.00 $ 35.00 0.00 $ - 50.00 1,750.00$ 32 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL – TYPE 2 TON 50.00 $ 35.00 0.00 $ - 50.00 1,750.00$ 33 RAILROAD PROTECTIVE LIABILITY INSURANCE L SUM 1.00 $ 4,400.00 0.00 $ - 0.00 -$ 34 RAILROAD FLAGGER CAL DAY 6.00 $ 1,100.00 0.00 $ - 6.00 6,600.00$ 35 AGGREGATE, CA-6 TON 20.00 $ 25.00 0.00 $ - 20.00 500.00$ 36 INLET, TYPE A, 3' DIA W/ TYPE 1 FRAME AND GRATE EACH 0.00 1,880.00$ 2.00 3,760.00$ 0.00 -$ TOTAL ADDITIONS =56,186.52$ TOTAL DEDUTIONS =(59,349.58)$ ORIGINAL CONTRACT PRICE: 271,537.74$ AMOUNT OF CURRENT CHANGE ORDER:(3,163.06)$ NEW CONTRACT PRICE:268,374.68$ UNIT PRICE DEDUCTIONSADDITIONS MISCELLANEOUS EXTRAS AND CREDITS BRISTOL BAY PARK RIVERFRONT PARK EAST RIVERFRONT PARK WEST ITEM NO.ITEMS UNIT CONTRACT QUANTITY Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2019-05 Autumn Creek – Unit 2C Public Works Committee – January 15, 2019 Majority Consideration of Approval Subdivision Bond Release Brad Sanderson Engineering Name Department The one-year warranty period for the improvements previously accepted in Unit 2C of Autumn Creek has expired. The developer completed all outstanding items in the fall of 2018 and therefore we are in support of releasing the maintenance bond (Westchester Fire Insurance Co. #K082230456-M) in the amount of $240,015.05. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: December 26, 2018 Subject: Autumn Creek – Unit 2C KennedyLillianC a n n o n b a l l LilacBristol RidgeSlateEm eraldRubySageTitusLakeview AndreaO v e r lo o kVioletSunset CrimsonCoralBazanRoyal OaksChristyCobaltMaddenA u tu m n C re e kEmerald Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conUNIT 2CLOCATION MAPDATE:AUGUST 2017United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usAUTUMN CREEK CONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1327PATH:H:/GIS/PUBLIC/YORKVILLE/2013/YO1327- AUTUMN CREEK - 2C .MXDFILE:fffääNORTHUnit Boundary800 0 800400 FeetUnit 2C Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2019-06 Bristol Bay Subdivsion – Unit 11 Public Works Committee – January 15, 2019 Majority Consideration of Approval Subdivision Bond Release Brad Sanderson Engineering Name Department The one-year warranty period for the improvements previously accepted in Unit 11 of Bristol Bay will expire on January 9th, 2019. The developer completed all outstanding items in the fall of 2018 and therefore we are in support of releasing the maintenance bond (Arch Insurance #SU1147043) in the amount of $16,159.00. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: December 26, 2018 Subject: Bristol Bay – Unit 11 100 0 10050 FeetEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conUNIT 11LOCATION MAPDATE:NOVEMBER 2017United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usBRISTOL BAYUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1728PATH:H:/GIS/PUBLIC/YORKVILLE/2017/YO1728- BRISTOL BAY UNIT 11 .MXDFILE:fffääNORTHUnit BoundaryArea of Acceptance Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2019-07 2019 Road to Better Roads Program Public Works Committee – January 15, 2019 Majority Consideration of Approval MFT Resolution Consideration Brad Sanderson Engineering Name Department In accordance with the planned FY20 budget and Roads to Better Roads Program, we are proceeding with design of the 2019 program. The proposed improvements will include hot-mix asphalt removal and replacement, sidewalk removal and replacement, curb and gutter removal and replacement, and pavement markings on Kennedy Road, McHugh Road, Jackson Road, Elm Street, Park Street, and Sanders Court. The current cost estimate for the project is $703,000. Portions of repairs on McHugh Road are maintained by the Township and are estimated to cost $43,000. Therefore, the cost estimate for the City’s portion of the project is estimated to be $660,000. The budgeted MFT portion of the Roads to Better Roads Program is $620,000. Note that adjustments will made to the program as necessary after bids are received to match the budgeted funds. Since MFT funds are being utilized to fund the project, IDOT requires the passing of a Resolution to appropriate the funds. Accordingly, please see the attached Resolution for Maintenance Under the Illinois Highway Code in the amount of $620,000. Staff is seeking approval of the resolution from the City Council. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: January 8, 2019 Subject: 2019 Roads to Better Roads Program Resolution for Maintenance o i Iof Transportation Under the Illinois Highway Code Resolution Number Resolution Type Section Number Original 19-00000-00-GM BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type Yorkville Illinois that there is hereby appropriated the sum of six hundred twenty Name of Local Public Agency thousand and 00/100 Dollars ($620,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 05/01/19 to 04/30/20 . Beginning Date Ending Date BE IT FURTHER RESOLVED,that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution,are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED,that City of Yorkville Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation,and BE IT FURTHER RESOLVED,that the Clerk is hereby directed to transmit four(4)ceritified originals of this resolution to the district office of the Department of Transportation. I Beth Warren City Clerk in and for said City Name of Clerk Local Public Agency Type Local Public Agency Type of Yorkville in the State of Illinois,and keeper of the records and files thereof,as Name of Local Public Agency provided by statute,do hereby certify the foregoing to be a true,perfect and complete copy of a resolution adopted by the Council of Yorkville ata meeting held on 01/22/19 . Goveming Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 22nd day of January, 2019 Day Month,Year SEAL) Clerk Signature APPROVED Regional Engineer Department of Transportation Date Printed 01/09/19 BLR 14220(Rev.03/13/17) Instructions for BLR 14220 This form shall be used when a Local Public Agency(LPA)wants to perform maintenance operations using Motor Fuel Tax(MFT)funds. Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual(BLRS Manual)for more detailed information.This form is to be used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b)of the BLRS Manual. When filling out this form electronically,once a field is initially completed,fields requiring the same information will be auto-populated. Resolution Number Insert the resolution number as assigned by the LPA,if applicable. Resolution Type From the drop down box,choose the type of resolution: Original would be used when passing a resolution for the first time for this project. Supplemental would be used when passing a resolution increasing appropriation above previously passed resolutions. Amended would be used when a previously passed resolution is being amended. Section Number Insert the section number of the improvement covered by the resolution. Governing Body Type From the drop down box choose the type of administrative body.Choose Board for County; Council or President and Board of Trustees for a City,Village or Town. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words, followed by the same amount in numerical format in the 0. Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month consecutive period. Ending Date Insert the ending date of the maintenance period. LPA Type From the drop down box choose the LPA body type; County, City,Town or Village. Name of LPA Insert the name of the LPA. Name of Clerk Insert the name of the LPA Clerk. LPA Type From the drop down box choose the LPA body type;County, City,Town or Village. LPA Type From the drop down box choose the LPA body type; County, City,Town or Village. Name of LPA Insert the name of the LPA. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or President and Board of Trustees for a City,Village or Town. Name of LPA Insert the name of the LPA. Date Insert the date of the meeting. Day Insert the day the Clerk signed the document. Month, Year Insert the month and year of the clerk's signature. Clerk Signature Clerk shall sign here. Approved The Department of Transportation representative shall sign and date here upon approval. A minimum of four(4)certified signed originals must be submitted to the Regional Engineer's District office. Following the Regional Engineer's approval,distribution will be as follows: Local Public Agency Clerk Engineer(Municipal, Consultant or County) District Compliance Review District File Printed 01/09/19 BLR 14220(Rev.03/13/17) 16 Municipal Estimate of of 1• iois a ransportation Maintenance Costs El Submittal Type Original Maintenance Period Local Public Agency County Section Number Beginning Ending City of Yorkville Kendall 19-00000-00-GM 05/01/2019 04/30/2020 Estimated Cost of Maintenance Operations Maint. For Group I, IIA,IIB or III Maintenance Operation Eng. Insp. Unit Item Est Total No.and Description)Group Req. Item Unit Quantity Price Cost Operation Cost Resurfacing IV Y 703,000.00 Add Row Total Estimated Maintenance Operation Cost $703,000.00 Estimated Cost of Maintenance Engineering Maintenance Program Estimated Costs Preliminary Engineering Estimated Cost MFT Portion Other Funds Engineering Inspection Maint Oper 703,000.00 620,000.00 83,000.00 Material Testing Maint Eng Advertising Totals 703,000.00 620,000.00 83,000.00 Bridge Inspections Total Estimated Maintenance Cost $703,000.00 Total Estimated Maintenance Engineering Cost Submitted Municipal Official Date Approved Regional Engineer Department of Transportation Date Title Mayor Printed 01/09/19 Page 1 of 1 BLR 14231 (Rev.05/16/17) Instructions for BLR 14231 This form shall be used when a Municipality wants to expend funds for a maintenance period.The maintenance estimate must include all operations to be funded with Motor Fuel Tax(MFT)funds. If operations are added during the maintenance period, a revised or supplemental estimate is required.All estimates of maintenance costs must be submitted to the district for approval prior to incurring any expenses.The amount of MFT funds expended on items covered in the estimate is limited to the amount of MFT funds appropriated in the maintenance resolution. IF rental equipment is included in the estimate, BLR 12110 must also be completed and submitted. For additional information refer to the Bureau of Local Roads and Streets Manual(BLRS), Chapter 14. For signature requirements refer to Chapter 2, Section 3.05(b)of the BLRS Manual. Submittal Type From the drop down,choose Original(being submitted for the first time), Revised(revising a previously approved submittal),or Supplemental(addition to estimate(s)already approved). Local Public Agency Insert the name of the municipality. County Insert the name of the County in which the municipality is located. Maintenance Period Beginning Insert the beginning date of the maintenance period. This must be 12 or 24 consecutive months. The dates must match those on the resolution. Ending Insert the ending date of the maintenance period,following the above guidelines. Estimated Cost of Maintenance Operations To aid in determining quantities for maintenance operations,the LPA may develop their own spreadsheet containing the following information. IDOT does not provide a form for this purpose. Location Surface Maintenance Operation Street/Road From To Existing Type Length Width No.Description Unit Quantity Maintenance Operations List each maintenance operations with a consecutive operation number. If an operation is not listed MFT funds cannot be expended for that operation. Maint. Engineering Group From the drop down,select the group number that applies to the maintenance operation to be performed.All maintenance operations shall require one of the following group designations. 1.Group I.Services purchased without a proposal such as electrical energy or materials purchased from Central Management Services'Joint Purchasing Program(www.purchase.state.il.us)or another joint purchasing program that has been approved by the District BLRS or Central BLRS. 2.Group II-A. Routine maintenance or maintenance items that do not require competitive sealed bids according to section 12-1.02(a)or local ordinance/resolution. 3.Group II-B. Routine maintenance items that require competitive sealed bids according to Section 12-1.02(a)or a local ordinance/resolution. Routine maintenance includes all items in the following work categories: snow removal,street sweeping, lighting and traffic signal maintenance, cleaning ditches or drainage structures,tree trimming or removal,mowing,crack sealing, pavement marking,shoulder maintenance, limited amounts of CC&G repair, scour mitigation, pavement patching and minor drainage repairs. 4.Group III. Maintenance items that are not covered by Group I or IIB and require competitive bidding with a material proposal or a delivery and install proposal. 5.Group IV. Maintenance items that are not covered by Group I or IIB and require competitive bidding with a contract proposal. Insp Req. From the drop down,select'Y' if the operation being performed requires an engineering inspection or N'if the operation does not need an engineering inspection. Item For Groups I, IIA, IIB(not performed by a formal contract),and III type operations list each item to be used in this maintenance operation. For Group IIB items being done by a formal contract and Group IV items list"by contract". Unit For Groups I, IIA, IIB(not performed by a formal contract),and III insert the unit of measure for each listed item. Quantity For Groups I, IIA, IIB(not performed by a formal contract), and III insert the estimated quantity for each listed item. Unit Price For Groups I, IIA, IIB(not performed by a formal contract),and III insert the estimated unit price for each listed item. Item Cost This is a calculated field, no entry is necessary. It calculates the quantity times the unit price. Est.Total Operation Cost For each operation listed, insert the total estimated cost of that operation. Total Estimated Maintenance This is a calculated field, no entry is necessary. It sums all the maintenance operations listed. Operation Cost Printed 01/09/19 BLR 14231 (Rev.05/16/17) Estimated Cost of Maintenance Engineering Preliminary Engineering Insert the estimated cost for preliminary engineering.This will be calculated based on the maintenance engineering agreement. Engineering Inspection Insert the estimated cost of engineering inspection.This will be calculated based on the maintenance engineering agreement. Material Testing Insert the estimated cost of material testing, if applicable. Advertising Insert the estimated cost of advertising,if applicable. Bridge Inspections Insert the estimated cost of bridge inspections, if applicable.This will be calculated based on the engineering agreement. Total Estimated Maintenance This is a calculated field, no entry is necessary. It sums all the maintenance engineering costs listed. Engineering Costs Maintenance Program Estimated Costs Estimated Costs For maintenance, insert the total estimated maintenance operation costs. For Maintenance Engineering,this will be automatically inserted based on the estimated engineering costs from the maintenance engineering table.The totals will automatically calculate. MFT Portion For each type insert the MFT funds estimated to be used for that type. The totals will automatically calculate. Other Funds For each type insert the amount of other funds estimated to be used for that type.The totals will automatically calculate. Totals This is a calculate field, no entry is necessary. It sums the total for estimated cost, MFT portion and other funds. Submitted The proper municipal official shall insert their title and date here. Approved Upon approval the Regional Engineer shall sign and date here. A minimum of four(4)signed originals must be submitted to the Regional Engineer's District office. Following the Regional Engineer's approval,distribution will be as follows: Municipal Clerk Engineer(Municipal or Consultant) District Compliance Review District File Printed 01/09/19 BLR 14231 (Rev.05/16/17) ()-()-()- ()-()-()-()-(-)()-()-()- ()-()-()-()-()-()-(()-()-(-)()-()-()- ()-()-()-()-()-()-()-)-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()- ()-()-()-()-(-)()-()-()- ()-()-()-()-()-()-(()-()-(-)()-()-()- ()-()-()-()-()-()-()-)-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-McHughGame FarmTumaTuma BruellOakwoodD ickso n BoomerWackerAndersonWellsPrairie Clo v er Wheat l andHaley H eartlan d TausChurchHeritage C e n t e r Alice MartinBlackber r yLandmark Pr ai r i eMeadowsBridgeBridgeQ u i n s e yPowersMcHughStillwaterK e n d all Kendall ColtonB l u e j a y Pleasure OmahaFreemontB lu e s te m P a r kHayden MarieSunset Main Appletree VictoriaPrairieSumac Center KingRiver BristolClearwater LibertyConcordTowerNaden Mu l h e r n Fa r ms t e a dSpring SpringMistwoodStrawberry Menard Carpenter JohnsonB la c k b e rry WestPalmerQuinseyCrimsonMarketplaceBehrensSandersPark DakotaS o m on au k Arrowhead RedwoodConeflower AuburnBirchwoodC h ris t y DaltonConover Hillcrest O liv e E Kendal l Dr Jackson Homestead S w a n s o n M idnghtKendall CirMcHughWalnut WoodworthCannonballSwi t chgr assK e n n e d y Prairie Pointe K a teMarketview Elm Prairie RoseDe e r pa t h Georgeanna W K e n d a l l D r Leisure Countryside Countryside Wild IndigoPrairieGrassGr a c e L e x i n g t o n TeriVeterans V eteran sLegend 2019 RTBR PROGRAM .WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 PROPOSED 2019 RTBR PROGRAM LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: OCTOBER 2018 YO1842 YO1842_2018 Road Program .MXD H:\GIS\PUBLIC\YORKVILLE\2018\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2019-08 Cannonball Trail and Kennedy Road Speed Study Public Works Committee – January 15, 2019 Majority Approval Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Old Business #1 Tracking Number PW 2018-101 Cannonball Trail Safety Analysis Public Works Committee – January 15, 2019 None Informational Brad Sanderson Engineering Name Department Engineering Enterprises, Inc.    Memo  To: Bart Olson, City Administrator From: Colleen Jaltuch, P.E., LEED AP BD&C Date: January 8, 2019 Re: Cannonball Trail Safety Analysis – Estimate for Safety Improvements EEI Job #: YO1857-C Based on the Safety Analysis completed and described in the memo dated December 11, 2018, the City has requested a rough plan and cost estimate for safety improvements on Cannonball Trail between Amanda Lane and Alice Avenue. The enclosed plan sheets and cost estimate describe work to include addition of 3’ paved shoulders with rumble strips milled into them and addition of 2 chevron signs to accompany the ones that are existing. The estimated total cost for the improvements is $59,685.00. Please contact me if you have any questions or would like further information. JOB NO:YO1857-C PREPARED BY:C. Jaltuch DATE:January 7, 2019 PROJECT TITLE: Cannonball Trail Safety Analysis ITEM UNIT NO.UNIT QUANTITY PRICE AMOUNT 1 SY 543.0 45.00$ 24,435.00$ 2 SY 543 10.00$ 5,430.00$ 3 FT 1,630.0 1.50$ 2,445.00$ 4 EA 2 750.00$ 1,500.00$ 5 SY 725 15.00$ 10,875.00$ 6 L SUM 1 5,000.00$ 5,000.00$ 7 L SUM 1 10,000.00$ 10,000.00$ 8 -$ 9 -$ 10 -$ 11 -$ 12 -$ 13 -$ 14 -$ 15 -$ 16 -$ 17 -$ 18 -$ 19 -$ 20 -$ 21 -$ 22 -$ 23 -$ 24 -$ 25 -$ 26 -$ 27 -$ 28 -$ 29 -$ 30 -$ 31 -$ 32 -$ 33 -$ 34 -$ 59,685.00$ Traffic Control and Protection, Special Shoulder Rumble Strips (8") Chevron Signs w/ Telescoping Steel Posts Engineer's Opinion of Probable Construction Cost ITEM HMA Shoulders, 8" Mobilization Subbase Granular Material, Type B, 4" Restoration TOTAL ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST \\MILKYWAY\EEI_Storage\Docs\Public\Yorkville\2018\YO1857-C Cannonball Trail Safety Analysis\Eng\Engineer's Opinion of Probable Construction Cost 12 (300) R Sideroad Edge of pavement Rumble strip Sideroad/Entrance (100) 4 pavement Edge of 7 (178) max. 6 (152) min. (200) 8 (300) 12(200)8(100)4 Variespavement Edge of 1 See Section A-A.1 shoulder Edge of paved 1-1-12 New standard. unless otherwise shown. All dimensions are in inches (millimeters) and at mailbox turnouts. Omit shoulder rumble strips across structures A B B STANDARD 642006 A STRIPS, 8 in. SHOULDER RUMBLE PLAN SECTION A-A SECTION B-B GENERAL NOTES TYPICAL APPLICATION AT AN INTERSECTION OR ENTRANCE (11.1 ± 1.6) 161 ± 167(11.1 ± 1.6) 161 ± 167Illinois Department of Transportation January 1,2012 ENGINEER OF POLICY AND PROCEDURES APPROVED January 1,2012 ENGINEER OF DESIGN AND ENVIRONMENT ISSUED1-1-12PASSED DATE REVISIONS Rumble strip over 48' (14.6 m) span 12' (3.6 m) gap Rumble strip over 48' (14.6 m) span To: Eric Dhuse From: Colleen Jaltuch, P.E., LEED AP BD&C Date: December 11, 2018 Re: Cannonball Trail Safety Analysis EEI Job #: YO1857-C EEI has analyzed the safety of the curve along Cannonball Trail, located about ¼ mile west of IL 47. The curve itself has a radius of 350 feet and is along a two-lane rural section of Cannonball Trail. This curve is shown on the attached exhibit. Over the past five years, there have been seven reported crashes to the City along the curve and at the intersection of Cannonball Trail and Alice Avenue. Of these, one involved an injury and six involved property-damage only. The injury crash occurred on Alice Avenue. Of the six property damage crashes, four of these were due to roadway departure. One of these four roadway departures were due to wet pavement and one was due to icy pavement. Anecdotally, there probably have been more undocumented roadway departure issues. There are several improvements that can be made to improve the safety of the roadway at the curve and mitigate crashes. I have listed them in order of least cost to greatest cost options. 1. Addition of Shoulder Rumble Strips Shoulder rumble strips are a relatively low-cost option for prevention of single vehicle, run-off-road fatal and injury crashes. Per NCHRP Report 641, Guidance for the Design and Application of Shoulder and Centerline Rumble Strips, shoulder rumble strips result in a 13% - 51% reduction in these types of crashes. Westbound along Cannonball Trail at 350’-radius curve approximately ¼ mile west of IL 47. Shoulder rumble strips can be milled into or be raised elements on the existing paved shoulder. Rumble strips alert drivers through vibration and sound that they have left the travel lane. While this would not help drivers in icy roadway conditions, shoulder rumble strips are effective on dry and on wet pavement. 2. Roadside Safety Improvements Many crashes at curves result from departure from roadway. Therefore, it makes sense to look at roadside safety also. According to the Fatality Analysis Reporting System (FARS), 27% of all fatal crashes occur at curves and 80% of all fatal crashes at curves are roadway departure crashes. Increasing the clear zone (the unobstructed, traversable area beyond the edge of the travel lane for the recovery of errant vehicles) is one option. However, along the inside of the curve, this would involve relocation of Com Ed power poles and lines, among other roadside obstructions. Along the outside of the curve, there is a roadside ditch as well as power poles and trees and other obstructions. Widening the paved shoulder to help give the driver more area to regain control of their vehicle and flattening the side slope also are roadside safety improvements to increase the clear zone that could be considered. Widening the shoulders or flattening the ditch foreslopes would increase the clear zone area. Another roadside safety option is the addition of guardrail on the outside of the curve. The guardrail would stop the errant vehicle from leaving the roadway. However, there are two entrances on the center of the outside of the curve that would make the addition of effective guardrail difficult. The areas where the guardrail would have to gap to accommodate the entrances would be unprotected. Power poles, signs, trees, and other roadside obstructions. 3. Addition of High Friction Surface Treatment (HFST) and Enhanced Delineation High friction surface treatment (HFST) and enhanced delineation are proven methods for improving safety at horizontal curves. According to the Crash Mitigation Factor (CMF) Clearinghouse, chevron signs provide a 25% reduction in nighttime crashes and a 16% reduction in non-intersection fatal and injury cases and HFST provide a 52% reduction in wet road crashes and a 24% reduction in curve crashes. High friction surface treatment is an engineered high-friction aggregate placed over a thermosetting polymer resin binder. This treatment increases the ability of a road surface to provide pavement friction to vehicles in critical braking or cornering maneuvers. This is especially useful at horizontal curves that are sharp, have deficient superelevation, and/or where driving speeds exceed the curve advisory speed. There are four chevron signs on the outside of the curve. Additional chevrons can be added in advance of the curve to further delineate the curve. This would be especially beneficial for night-time drivers. 4. Resurface and Adjust Cross-Slope (Superelevation) for a Higher Design Speed The posted speed limit on Cannonball Trail is 45 mph. Ahead of the curve, however, there is an advisory speed limit posting of 25 mph. If the pavement were milled and resurfaced and the cross slope adjusted so the superelevation rate is for a higher design speed, this would increase the pavement friction and result in a reduction in vehicle departure crashes. The resurfacing can be a higher friction hot-mix asphalt or a HFST as discussed in option 3. But, this pavement was last resurfaced in 2014 and the superelevation was, at the time, designed for a 45-mph design speed (Radius 350’, Superelevation 3.6%). 5. Realign Road to Correct Curve The most-costly (and least practical and feasible) option is to realign the roadway between IL 47 and Alice Avenue to increase the radius of the curve. As there are several residences on the inside of the curve that would require complete relocations, this option was not explored further. Based on this limited analysis, EEI recommends widening the paved shoulders to 3’ hot-mix asphalt through the curve as well as adding shoulder rumble strips. We also recommend adding additional chevrons to further delineate the curve. If the City like to follow this recommendation or choose another option(s) to pursue, then we can further evaluate and provide a detailed cost estimate. Please let me know if you have any questions or need further information. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Old Business #2 Tracking Number PW 2018-102 East Alley and Van Emmon Public Works Committee – January 15, 2019 See attached. Bart Olson Administration Name Department