City Council Minutes 2009 04-28-09 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVIL.LE, KENDALL COUNTY, ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, APRIL 28, 2009
Mayor Pro Tem Werderich called the meeting to order at 7.04 p.m. and led the Council in the Pledge of
Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I Allen Present
Werderich Present
Ward H Golinski Present
Plocher Present
Ward III Munns Present
Sutcliff Absent
Ward IV Besco Present
Spears Present
Also present: City Clerk Milschewski, City Treasurer Powell, City Attorney Orr, City Administrator
McLaughlin, Interim Director of Parks and Recreation Olson, Public Works Director Dhuse, Police Chief
Martin, Police Lieutenants Hart and Schwartzkopf, City Engineer Wywrot and Public Relations Officer
Spies.
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Pro Tem Werderich asked the staff and guests to introduce themselves. He welcomed the guests
and asked them to enter their names on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
Alderman Munns requested that Item #9 - Ordinance Amending the Code of Ordinances Providing for the
Regulation of Animals be removed from the consent agenda and placed on the regular agenda under the
Public Safety Committee report.
COMMITTEE MEETING DATES
Public Works Committee 6:00 p.m., May 19, 2009
City Hall Conference Room
Economic Development Committee 7:00 P.M., May 4, 2009
City Hall Conference Room
Administration Committee 7:00 p.m., May 14, 2009
City Hall Conference Room
Public Safety Committee 6:00 P.M., May 28, 2009
City Hall Conference Room
I
PRESENTATIONS
Certificates of Appreciations
Mayor Pro Tem Werderich presented Laurence DeBord with a Certificate of Appreciation for his service
on the Police Pension Board from 2001 to 2008. Another recipient of a Certificate of Appreciation for
her service on the Human Resource Commission, Dana Jones, was not able to attend. Ms. Jones served
from 2004 to 2009. Mayor Pro Tem Werderich thanked Mr. DeBord and Ms. Jones for their service.
PUBLIC HEARINGS
No report.
CITIZEN COMMENTS
No report.
The Minutes of the Regular Meeting of the Citv Council — Avri128, 2009 — page 2
CONSENT AGENDA
1. Monthly Treasurer's Report for February 2009 (ADM 2009 -24)
2. Resolution 2009 -20 - Authorization of Payment for Payroll Checks - authorize Mayor and City
Clerk to execute (ADM 2009 -31)
3. Resolution 2009 -21- MFT Appropriation Resolution for General Maintenance for FY 2009-
20 10 - authorize City Clerk to execute (PW 2009 -39)
4. Fountainview Development — IDOT Letter of Understanding - authorize Mayor to execute (PW
2009 -40)
5. Aldi's Redevelopment —Easement Agreements (PW 2009 -41)
a. Public Utility Easement Agreement -authorize Mayor and City Clerk to execute
b. Traffic Signal Easement Agreement -authorize Mayor and City Clerk to execute
6. Countryside Center — Traffic Signal Easement Agreement - authorize Mayor and City Clerk to
execute, subject to legal and staff review(CC 2009 -37)
7. Raintree Park B Equipment RFP Results - approve purchase of playground equipment from
Zenon Company in an amount not to exceed $56,169.00 and approved purchase of ICONshelter
from Parkreation, Inc. in an amount not to exceed $22, 000.00 (CC 2009 -38)
8. Police Reports for March 2009 (PS 2009 -12)
Mayor Pro Tem Werderich entertained a motion to approve the Consent Agenda as amended. So moved
by Alderman Besco; seconded by Alderman Golinski.
Motion approved by a roll call vote. Ayes -7 Nays -0
Golinski -aye, Werderich -aye, Plocher -aye, Spears -aye, Munns -aye, Allen -aye, Besco -aye
PLAN COMMISSION /ZONING BOARD OF APPEAL
No report.
MINUTES FOR APPROVAL
None.
BILLS FOR APPROVAL
A motion was made by Alderman Munns to approve the paying of the bills listed on the Detailed Board
Report dated April 21, 2009 totaling the following amounts: checks in the amount of $333,083.65
(vendors — FY 08/09); $157,281.25 (vendors — FY 09/10); $265,860.78 (payroll period ending 4/11/09);
for a total of $756,225.68; seconded by Alderman Golinski.
Motion approved by a roll call vote. Ayes -7 Nays -0
Munns -aye, Plocher -aye, Spears -aye, Werderich -aye, Besco -aye, Golinski -aye, Allen -aye
EPORTS
MAYOR'S REPORT
Resolution 2009 -22 Urging Passage of a Comprehensive Capital Infrastructure Program
(CC 2009 -39)
Mayor Pro Tern Werderich entertained a motion to approve a resolution urging passage of a
Comprehensive Capital Infrastructure Program and authorize the Mayor and City Clerk to execute. So
moved by Alderman Munns; seconded by Alderman Plocher.
Administrator McLaughlin explained that the state has not passed a Comprehensive Capital Infrastructure
Program in several years. This program is tied to Route 47 improvements and the Council of Mayors
suggested that communities pass this resolution.
There was discussion regarding the affect of the program on taxes and how the funds will be used.
Aldermen Besco and Golinski suggested wording supporting state spending cuts. Attorney Orr suggested
omitting the wording "regardless of the funding source (a Motor Fuel Tax or income tax increase)" from
the resolution.
A motion was made by Alderman Allen to approve the resolution with the amended wording; seconded
by Alderman Golinski.
Motion approved by a roll call vote. Ayes -7 Nays -0
Golinski -aye, Besco -aye, Allen -aye, Mums -aye, Spears -aye, Plocher -aye, Werderich -aye
The Minutes of the Regular Meeting of the Citv Council — Auril 28.2009 — Mee 3
CITY COUNCIL REPORT
Fox Hill West Park Naming Request
(CC 2009 -40)
A motion was made by Alderman Allen to approve the name of Bretthauer Park for the Fox Hill West
Park; seconded by Alderman Munns.
Alderman Allen reported that the Fox Hill Park hasn't been named yet. He indicated that the City
Council received information in their packets regarding the Bretthauer family whose has served the
community for years.
Alderman Golinski noted that the Park Board requested more information on the family but hasn't
received it. They also wanted someone from the family to contact them which Interim Director Olson
confirmed.
Alderman Spears noted that she had a problem with this coming directly to the City Council and noted
that street name suggestions go to the Human Resource Commission for their recommendation first and
this should have gone before the Park Board for their approval.
A motion was made by Alderman Spears to table this item and refer it back to the Park Board; seconded
by Alderman Golinski.
Motion approved by a roll call vote. Ayes -4 Nays -3
Allen -nay, Munns -nay, Spears -aye, Plocher -nay, Werderich -aye, Golinski -aye, Besco -aye
ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
Administrator McLaughlin reported on the following:
• Aurora Blacktop came in with the lowest bid at $370,000.00 for the Fox Road project. The bid
was under the engineer's estimate.
• A demolition permit has been issued for the building on the northwest comer of Hydraulic and
Route 47. They are abating the building before it is demolished.
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
Director Dhuse reported that the Water Department is finishing up hydrant flushing and the street sweeper
is out and about.
Alderman Golinski asked when brush pick-up was for the south side of the city and Director Dhuse stated
it would be the last week of May.
Alderman Spears asked if the "no outlet" sign had been posted and Director Dhuse stated he would check
on it.
CHIEF OF POLICE'S REPORT
No report.
DIRECTOR OF PARKS & RECREATION'S REPORT
Interim Director Olson reported on the following:
• The Heartland Circle Park's shelter has been finished and they are waiting on the storm drain
issue.
• Staff is working of baseball field maintenance.
• The Tax Dodge 5K run went well with 100 pre - registered runners and 30 showing up that
morning.
• The city golf outing is this Friday and there are still openings.
The Minutes of the Regular Meeting of the Citv Council — ADril 28.2009 — naffe 4
• The Kendall County Record will run an article on May 16, 2009 on the "Just Lose It" program.
Mr. Olson invited everyone to get a group together and compete.
COMMUNITY DEVELOPMENT DIRECTOR REPORT
No report.
COMMUNITY RELATIONS OFFICER'S REPORT
- Mrs. Spies reported on the following:
• There is a link on the city's website for public comment on the landfill hearings. The Illinois
Pollution Control Board can also be contacted. June 5, 2009 is the last day for public comment.
• There is also a link to Illinois WorkNet for unemployed workers.
COMMUNITY & LIAISON REPORT
Green Committee
Alderman Allen reported that he attended the Green Committee meeting and on May 2, 2009 the
downtown merchants are looking for volunteers for a river clean -up on from 10:00 a.m. to 2:00 p.m.
They also discussed a recycling program for city parks.
Yorkville High School Musical
Alderman Allen reported that the YHS musical, My Fair Lady, would be this coming weekend. Anyone
interested in attending should contact the high school.
Elder Friendly Forum
Alderman Spears reported that the 5 ffi Annual Elder Friendly Forum would be held at the Beecher Center
on May 2, 2009 from 9:00 a.m. to 12:00 p.m. Elected officials will be present to answer questions.
REPORTS
PUBLIC WORKS COMMITTEE REPORT
Ordinance 2009- 23 Amending the Code of Ordinances Prohibiting
Nuisances and Offensive Conditions - (Weed Abatement Ordinance)
(PW 2009 -38)
A motion was made by Alderman Besco to approve an ordinance amending the Code of Ordinances
prohibiting nuisances and offensive conditions and authorize the Mayor and City Clerk to execute;
seconded by Alderman Munns.
Motion approved by a roll call vote. Ayes -7 Nays -0
Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Allen -aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2009 -24 Zoning Ordinance Amendment Regarding Mining Regulations
Second Reading
(PC 2008 -29)
Attorney Orr noted that there is a change to the ordinance on page 2, section 10 -8C -3, item B; the word
production should be added.
A motion was made by Alderman Golmski to approve an ordinance amending the Code of Ordinances
regarding mining regulations with the change to page 2, section 10 -8C -3, item B as indicated and
authorize the Mayor and City Clerk to execute; seconded by Alderman Besco.
Alderman Plocher questioned the reason for the amendment and Alderman Golinski explained that this
was a housekeeping matter as the ordinance has not been updated in several years.
Motion approved by a roll call vote. Ayes -6 Nays -1
Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Allen -nay
PUBLIC SAFETY COMMITTEE REPORT
Approval of Historical Street Names
(CC 2009 -41)
A motion was made by Alderman Spears to approve adding the names of "Clyde" and "Yvonne"
(Howell) to the list of historical street names; seconded by Alderman Golinski.
Alderman Spears reported that the names went through the Human Resource Commission and they
approved.
The Minutes of the ReQnlar Meeting of the Citv Council — Anril 28, 2009 — naee 5
Alderman Besco suggested honorary name plaques but Alderman Spears stated that this cannot be done at
this time due to the budget.
Motion approved by a roll call vote. Ayes -7 Nays -0
Spears -aye, Plocher -aye, Werderich -aye, Gohnski -aye, Besco -aye, Allen -aye, Munns -aye
Ordinance Amending the Code of Ordinances Providing for the Regulations of Truancy
First Reading
(PS 2008 -55)
Alderman Spears reported that this is the first reading of an ordinance that affects students and parents.
She welcomed comments regarding the proposed ordinance which mirrors state statute.
Alderman Werderich added that a full copy of the ordinance is on the city's website for public review.
Ordinance 2009 -25 Amending the Code of Ordinances Providing for the Regulation of Animals
(PS 2009 -13)
A motion was made by Alderman Spears to approve an ordinance amending the Code of Ordinances
providing for the regulation of animals and authorize the Mayor and City Clerk to execute; seconded by
Alderman Gohnski.
Alderman Munns clarified that the intention of the amendment was to address allowing children under the
age of eighteen to walk dogs. Attorney Orr stated that the wording allows the Police Department practical
application of the ordinance.
Motion approved by a roll call vote. Ayes -7 Nays -0
Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco-aye, Allen -aye
ADMINISTRATION COMMITTEE REPORT
Resolution 2009 -23 Authorizing the City Administrator to Contact with Other Municipalities
For Professional Services of City Employees and City Systems
(ADM 2009 -28)
A motion was made by Alderman Munns to approve a resolution authorizing the City Administrator to
contact with other municipalities for professional services of city employees and city systems and
authorize the Mayor and City Clerk to execute; seconded by Alderman Plocher.
Alderman Munns noted that the city has a GIS system which other communities don't have that can be
leased out.
Alderman Besco asked if the city needed liability insurance for the employees, product or services.
Administrator McLaughlin stated he would check into this however the wording in the contract for
services could address this. Attorney Orr explained that the work will be done at city hall but she will
check into this.
There was further discussion on holding the city harmless and indemnification. Attorney Orr stated she
would get copies of the contact to the City Council once it is finalized.
Motion approved by a roll call vote. Ayes -7 Nays -0
Werderich -aye, Golinski -aye, Besco -aye, Allen -aye, Munns -aye, Spears -aye, Plocher -aye
ADDITIONAL BUSINESS
Youth Baseball
Alderman Golinski stated that he was contacted by a member of Yorkville Youth Baseball about their
walk -a -thon on May 17, 2009. They are looking to expand the event in the community and invited
members of the City Council to attend. The walk -a -thon starts at Circle Center Grade School at a time to
be determined.
Raintree Residents
Alderman Allen encouraged residents of Raintree Village to attend the Public Works Committee meeting
as they have expressed concerns with unfinished parcels, weeds, insects and speed control.
Ward I Meeting
Alderman Allen reported that there would be a Ward I meeting on April 30, 2009 at the Silver Dollar
Restaurant at 6:30 p.m.
Snow Regulation Signs
Alderman Spears asked if signage regarding snow regulations have been put at all subdivision entrances.
She also asked the cost to do so.
The Minutes of the Regular Meeting of the Citv Council — Anri128, 2009 — na2e 6
My Fair Lady
Alderman Werderich reiterated that students from Yorkville High School were putting on a performance
of My Fair Lady on May 8 and 9 and the Yorkville Middle School.
ADJOURNMENT
Mayor Pro Tem Werderich entertained a motion to adjourn the meeting. So moved by Alderman Spears;
seconded by Alderman Golinski.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 7:50 P.M.
Minutes submitted by:
�—
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
I'
REGULAR CITY COUNCIL MEETING
April 28, 2009
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