Library Minutes 2018 12-10-18Page 1 of 3
APPROVED 1/14/19
Yorkville Public Library
Board of Trustees
Monday, December 10, 2018, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum
was established.
Roll Call: Russ Walter-present, Darren Crawford-present, Krista Danis-present, Ryan Forristall-
present, Theron Garcia-present, Jason Hedman-present, Wamecca Rodriguez-present
Absent: Susan Chacon, Carol LaChance
Others Present:
Library Director Elisa Topper, Circulation Manager Sharyl Iwanski, Friends of the Library member
Judy Somerlot
Recognition of Visitors: President Crawford recognized the library staff and guest present.
Amendments to the Agenda: None
Minutes: November 12, 2018
President Crawford moved and Russ Walter seconded the motion to approve the minutes as presented.
Roll call: Crawford-yes, Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes
Carried 7-0.
Correspondence:
Ms. Topper shared news articles about the mini-grant and mural and also a thank you letter for the
cards made by the library teens and sent to hospitals.
Public Comment:
Ms. Somerlot said the 6th annual mini-golf will be held at the end of January. She reported on some
preparations for the event and said volunteers are still needed.
Staff Comment: None
Report of the Treasurer:
Mr. Crawford presented the treasurer report. Items discussed were the $1,600 fee to Konica which was
for a microfilm reader upgrade plus additional charges since the USB was outdated. The $1,300 fee
for internet and phones was discussed along with the e-rate reimbursement for the internet, but not
phones which are no longer under the e-rate program. The e-rate consultant evaluates the internet
charges annually and a staff member would have to evaluate the phone costs, said Mr. Walter. Ms.
Topper will look at those rates and report next month. Later in the meeting Ms. Rodriguez clarified
what months had been paid for the internet after closer review of the bill list.
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Payment of Bills
A motion was made by Trustee Hedman and seconded by Trustee Garcia to pay the bills as follows:
$25,984.29 Accounts Payable
$55,172.92 Payroll
$81,157.21 TOTAL
Roll call: Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Crawford-yes
Carried 7-0.
Report of the Library Director:
Ms. Topper reported the following highlights: Library now has equipment for call-in attendance by
Board members.
1. Trico has completed HVAC repairs for $948.
2. Daikin repaired the chiller at $1,800.
3. Library is mentioned in school newsletter.
4. Casey's donated cookies for Polar Express event.
5. Chicago Lego group met at library with approximately 175 people. Has been booked for next
October.
6. City Council recognized Dixie DeBord for 19 years of library service.
7. Conducted several school tours including YHS special needs class.
City Council Liaison No report
Standing Committees:
Personnel
The Personnel Committee met on December 3rd to prepare the Director's annual review.
Unfinished Business:
Replacing Library Copiers
This item was discussed last month and was brought back for further discussion of the proposals. It
was decided to place the present coin box on the copier in the children's area. The library will engage
in a 60-month lease for two machines. A 30-day notice will be given to Konica, the present vendor. A
motion was made by Mr. Hedman and seconded by Ms. Garcia to approve the new copier lease for 60
months, at $185 per month, black and white rate of $0.005 per copy and $0.032 cents per color copy.
Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Crawford-yes, Danis-
yes. Carried 7-0.
Per Capita Grant 2019 Requirements
Ms. Topper asked the Board to review the items highlighted in yellow for discussion at the January
meeting.
New Business:
ALA/Google Coding Grant Activities
Ms. Topper said a picture and article were in the paper for the Google coding attended by 103 kids and
18 adults. There was a raffle and she also shared information about the other activities held during this
event.
Library Donation
Ms. Topper announced a donation of $69,803 from a Yorkville resident, Howard Wolfe, who had been
a library patron and passed away in 2017. She would like to bring this item back in January to discuss
possibly naming the quiet room after him and holding a ceremony.
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Executive Session:
At approximately 7:36pm Mr. Crawford made a motion to move into Executive Session and he read the
reason for the Session as follows: For the appointment, employment, compensation, discipline,
performance or legal counsel for the public body, including hearing testimony on a complaint lodged
against an employee of the public body, or against legal counsel for the public body to determine its
validity. Mr. Walter seconded the motion.
Roll call: Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Crawford-yes, Danis-yes, Forristall-yes
Carried 7-0.
The Executive Session concluded and the regular session resumed at approximately 8:10pm. All Board
members at the Executive Session were still present. A motion was made by Trustee Rodriguez and
seconded by President Crawford to approve Library Director Elisa Topper's performance evaluation as
prepared by the Personnel Committee and they recommended a 4% wage increase retroactive to Ms.
Topper's anniversary. The evaluation will be presented to Ms. Topper.
Roll call: Hedman-yes, Rodriguez-yes, Walter-yes, Crawford-yes, Danis-yes, Forristall-yes, Garcia-
yes. Carried 7-0.
Adjournment:
There was no further business and the meeting adjourned at 8:12pm on a motion by President Crawford
and seconded by Mr. Walter.
Minutes respectfully submitted
by Marlys Young, Minute Taker