Loading...
City Council Minutes 2003 01-14-03 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD. ON TUESDAY, JANUARY 14, 2003. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Munns Present (arrived at 7:15) Ward IV Besco Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA None. I COMMITTEE MEETING DATES Public Works Committee 6:30 P.M., Monday, January 27, 2003 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Thursday, January 16, 2003 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Thursday, February 13, 2003 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday January 23, 2003 City of Yorkville Conference Room 800 Game Farm Road PRESENTATION State Representative Tom Cross Mayor Prochaska presented State Representative Tom Cross with a plaque and a United City of Yorkville flag in appreciation of his service to the area. Representative Cross was redistricted out of the area after the census. Representative Cross stated the new representative, Patricia Lindner, will do a good job for the district and that he will continue to work with her regardless of the area he represents. Mayor Prochaska also congratulated Representative Cross for being selected as the Republican Party's Minority Leader in the General Assembly of the State of Illinois. CITIZEN COMMENTS None. I PUBLIC HEARINGS None. PLANNING COMMISSION /ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderman Anderson to approve the minutes of the City Council meetings from December 10, 2002 and December 17, 2002: seconded by Alderwoman Spears. i The Minutes of the Regular Meeting of the Citv Council - January 14, 2003 - page 2 Alderwoman Spears noted that the date of the bill list was incorrect on page 5 of the December 10, 2002 minutes. The payroll period should be 11- 16 -02. City Clerk Milschewski also noted that she corrected page 4 of the December 10, 2002 minutes to correctly reflect that the minutes of November 26, 2002 were approved. She also noted that she corrected an error on page 1 of the December 17, 2002 minutes. The correct year for the Administration Committee and Public Safety Committee meetings should be 2003. Mayor Prochaska noted that the minutes stand as corrected. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the Vendor Invoice Register #230 dated January 9, 2003. Checks in the amount of $417,016.21 (vendor), $104,449.72 (payroll period ending 12/14/02), $103,906.44 (payroll period ending 12/28/02), for a total of $625,372.37: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Sticka -aye, Spears -aye, Anderson -aye REPORTS MAYOR'S REPORT Appointment of Larry Hilt to Sergeant Mayor Prochaska, Chief Martin, Police Commissioners Bob Johnson and Margie Putzler swore in Larry Hilt to the office of Police Sergeant for the United City of Yorkville. The Mayor congratulated him and thanked him for his many years of service to the City. Yorkville Dam Advisory Committee Meeting Change Mayor Prochaska reported that the Dam Advisory Committee meeting date had been changed from January 16, 2003 to February 6, 2003 at 4:00 P.M. The meeting was postponed because the - consultants for the Illinois Department of Natural Resources were unable to have the computer models ready for the meeting. Open Land Trust Fund Grant Mayor Prochaska reported that Representative Patricia Lindner contacted the City regarding a $100,000.00 Open Land Trust Fund Grant however, the paperwork had to be submitted the day she contacted the City. Executive Director of Parks and Recreation Laura Brown contacted the Mayor for his permission to get the paperwork together which he gave. The grant can be used toward the purchase of the open space along the Fox River. The paperwork was submitted and the City should know in about five to six days if it will receive the grant. He thanked Representative Lindner for thinking of the City and thanked Ms. Brown for her work in submitting the paperwork. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT City Clerk Milschewski reported that the filing period for election forms is open until 5:00 P.M. on Tuesday, January 21, 2003. She reported that the following people were present and filed their petitions for re- election on Monday, January 13, 2003: Mayor Prochaska, Alderman James — Ward 1, Alderwoman Burd —Ward 2 and herself for City Clerk. She reported that City Treasurer Allen was present and filed for the mayoral position and also filed petitions for the following - people: Chester Calhoun for City Treasurer, Lisa Reynoso for City Clerk, Maryalice Lundquist for Ward 4 Alderwoman and Larry Yodelis for Ward 3 Alderman. She also reported that Accounting Clerk Kim King wanted her to notify the Council that their W- 2 forms were attached to their mailboxes. CITY TREASURER'S REPORT City Treasurer Allen requested a motion to accept the November 2002 Treasurer Report as presented. So moved by Alderman James; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye I - I I The Minutes of the ReLyular MeetinLy of the Citv Council - January 14, 2003 - Pau 3 CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE REPORT Congratulation Chief Martin congratulated Sergeant Hilt on his promotion and complimented him on his service to the City. Storage Facility Burglary Chief Martin reported on a burglary to the storage units in the industrial park which occurred at 2:00 A.M. that morning. Sergeant Sibenaller found twenty -five units broken into. He contacted Officer Pleckham and canine Officer Jumbo who proceeded to track a suspect for an hour and forty-five minutes. They located the suspect hiding in some brush. Around 6:00 A.M. Sergeant Sibenaller located the other suspect on Route 47 and Somonauk Street. Chief Martin expressed his pride in the officers and their work in this matter. Officer Testing Chief Martin reported that the Fire & Police Commission has given their approval to begin the testing process for new officers as they have exhausted the current list of candidates. The new list should be completed by the end of March. EXECUTIVE DIRECTOR OF PARKS & RECREATION No report. COMMUNITY & LIAISON REPORT Outer Belt Alderwoman Burd reported that she attended the Advisory Committee meeting for the Outer Belt earlier in the day. She state that about sixteen people were present and they divided into four groups to work on model situations concerning land use along the highway. The groups were given a city or county to represent and were asked to assign land use and annex areas along the highway. The workshop was designed to give a working model of how municipalities and counties will react to zoning and annexation. At the next meeting, the group will develop an actual model for cooperation to present to the Illinois Department of Transportation (IDOT). Library Board Mayor Prochaska reported that he attended the Library Board meeting on January 13, 2003. The Board is moving ahead with working with the architects for the library expansion. They also passed their preliminary budget which will be turned over to the City administration so that it can be worked into the budget process. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Cannonball Hill — Letter of Credit Reduction #3 A motion was made by Alderman Kot to approve the Letter of Credit Reduction #3 for Cannonball Hill subdivision in the amount of $67,948.45 as recommended by the City; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -8 Nays -0 Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye Heartland Professional Buildine Plat of Easement A motion was made by Alderman Kot to approve the plat for Heartland Circle for Lot 1 of Hobson Hollow, Inc. as recommended by the City Engineer; seconded by Alderman Sticka. Mayor Prochaska asked if this was for Heartland Circle. Administrator Graff noted that it was for the commercial area of Heartland Circle. Motion approved by a roll call vote. Ayes -7 Nays -0 Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Muni -aye, Spears -aye The Minutes of the Regular Meeting of the Citv Council - January 14, 2003 - page 4 Before Alderman Sticka voted, he stated that this was for Heartland not Heartland Circle; there is no business zoning in Heartland Circle. Mr. Graff verified this with the plat. Alderman Sticka's second was rescinded. A motion was made by Alderman Kot to approve the plat for Heartland for Lot 1 of Hobson Hollow, Inc. as recommended by the City Engineer; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -8 Nays -0 Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye I Yorkville- Bristol Sanitary District Agreement Radium Compliance A motion was made by Alderman Kot to approve the Intergovernmental Agreement between the United City of Yorkville ( "City ") and the Yorkville - Bristol Sanitary District ( "District") for the District agreeing to accept wastewater from the City's treatment of radium as required by applicable law to meet drinking water standards and authorize the Mayor and City Clerk to sign the agreement; seconded by Alderman Sticka. Alderman Sticka commented that this is an important agreement and is the culmination of a lot of work by staff and others and will save the taxpayers money. Alderwoman Spears noted that the City's name is incorrect throughout the document and requested that it be corrected to reflect "The United City of Yorkville ". City Attorney Kramer stated that he notified, attorney Roy Harsch that this needed to be changed. Motion approved by a roll call vote. Ayes -8 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye Heartland Regional Pump Station Proposal for Preliminary Engineering Services A motion was made by Alderman Kot to approve a proposal with Walter E. Deuchler Associates - Inc. for preliminary engineering services for the Woodworth Regional Pump Station in an amount not to exceed $20,000.00 and authorize the City Engineer to sign the proposal; seconded by Alderman Sticka. Alderman Kot questioned if this should be signed by the Mayor and City Clerk rather than the City Engineer. Mr. Graff noted that the Council has been approving the City Engineer to sign engineering proposals, It is legal for the engineer to do this with the Council approval. Motion approved by a roll call vote. Ayes -8 Nays -0 Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Rescinding Ordinances 2002 -44 & 2002 -44 - Kvlvn's Ridge SSA's A motion was made by Alderman Sticka to rescind Ordinances 2002 -44 and 2002 -45 as related to the Special Tax Service Area for Kylyn's Ridge Subdivision as recommended by the City Attorney; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -8 Nays -0 James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye (Ordinance) 2003 -01 International Building Code (Ordinance) 2003 -02 The ICC Electrical Code (Ordinance) 2003 -03 The International Mechanical Code (Ordinance) 2003 -04 The International Plumbing Code (Ordinance) 2003 -05 The International Energv Conservation Code (Ordinance) 2003 -06 The International Fire Code (Ordinance) 2003 -07 The International Fuel Gas Code (Ordinance) 2003 -08 The International Residential Code for One- and Two - Familv Dwellings (Ordinance) 2003 -09 The International Maintenance Code A motion was made by Alderman Sticka to approve adopting the following Building Code Ordinances beginning with Ordinance 2003 -01, The International Building Code; Ordinance The Minutes of the ReLyular Meetine of the Citv Council - January 14, 2003 - page 5 2003 -02 The ICC Electrical Code; Ordinance 2003 -03 The International Mechanical Code; Ordinance 2003 -04 The International Plumbing Code; Ordinance 2003 -05 The International Energy Conservation Code; Ordinance 2003 -06 The International Fire Code; Ordinance 2003 -07 The International Fuel Gas Code; Ordinance 2003 -08 The International Residential Code for One- and Two - Family Dwellings; and Ordinance 2003 -09 The International Maintenance Code; seconded by Alderman Kot. -- Mayor Prochaska commented that these ordinances update the City's building code from those passed in 1996. Alderman Sticka commented that local builders were given the opportunity to comment on the codes before the vote Motion approved by a roll call vote. Ayes -8 Nays -0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye PC 2002 -25 Daniel Lanoisz 1 % Mile Review A motion was made by Alderman Sticka to recommend approval of PC 2002 -25, Daniel Lanoisz Special Use Zoning for a garden center to Kendall County; seconded by Alderman James. Mayor Prochaska noted that this property is across from Harris Forest Preserve on Route 71. Alderman Sticka noted that both the Plan Commission and the Economic Development Committee approved the zoning. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye PC 2002 -26 Rose Hill 1 % Mile Review A motion was made by Alderman Sticka to recommend approval of PC 2002 -26, Rose Hill Subdivision to Kendall County following our City Estate Zoning Subdivision Standards; seconded by Alderman Anderson. Mayor Prochaska noted that this subdivision is east of the Farm Colony subdivision. Alderman Sticka noted that both the Plan Commission and the Economic Development Committee approved the zoning. The Plan Commission had some concerns that were addressed and removed by the developer. Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye (Ordinance) 2003 -10 AmendinLy Title 10, Chapter 8, Article B. Section 1 of Citv Code Special Use — Concrete Plants A motion was made by Alderman Sticka to approve an ordinance amending Title 10, Chapter 8, Article B, Section 1 of the Yorkville City Code for M1 Limited Manufacturing District; seconded by Alderman Besco. Attorney Kramer clarified that this allows batch plants and related activities as special use as opposed to permitted use. Mayor Prochaska noted that this applies to building equipment yards, lumber yards, concrete plants, etc. Anything related to building materials becomes a special use. Motion approved by a roll call vote. Ayes -8 Nays -0 Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye (Ordinance) 2003 -11 AmendinLy Title 10, Chapter 8, Article A. Section 1 of Citv Code Permitted Use in M -1 District — Rental Equipment — A motion was made by Alderman Sticka to approve an ordinance amending Title 10, Chapter 8, Article A, Section 1 of the Yorkville City Code for M1 Permitted Use Zoning; seconded by Alderman Anderson. Alderman Sticka clarified that this allows rental business to go into a M1 district. Motion approved by a roll call vote. Ayes -8 Nays -0 Besco -a Anderson-aye, e, Burd -aye, James -aye, Y Kot -aye, Munns -aye, Spears -aye, Sticka -aye I i The Minutes of the Regular MeetinLy of the Citv Council - January 14, 2003 - page 6 Building Permit Reports A motion was made by Alderman Sticka to accept the November 2002 Building Report as presented; seconded by Alderman Anderson. Motion approved by a viva voce vote. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT (Resolution) 2003 -01 Administration Secretary Job Description A motion was made by Alderwoman Spears to approve a resolution creating the position of Administration Secretary; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes- 8 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye GASB 34 Project Implementation Proposal A motion was made by Alderwoman Spears to approve the GASB 34 Project Implementation Proposal with FPT & W in an amount not to exceed $55,650.00 with payment of $35,000.00 for the year ending 2002/2003 and the remainder to be paid in the year ending 2003/2004 if necessary; seconded by Alderwoman Burd. Alderman Sticka noted that the way Alderwoman Spears stated the motion it could mean calendar year and it should be fiscal year. Alderwoman Spears amended the motion to state fiscal year 2002/2003 and the remainder to be paid as amended fiscal year 2003/2004 if necessary. Motion approved by a roll call vote. Ayes- 8 Nays -0 Burd -aye, James -aye, Kot -aye, Munns -aye, - Spears -aye, Sticka -aye, Anderson -aye, Besco -aye (Resolution) 2003 -02 Revised Job Description for Administrator's Assistant A motion was made by Alderwoman Spears to approve a resolution approving the revised job description for the position of Administrator's Assistant; seconded by Alderwoman Burd. Mayor Prochaska noted that this brings the position's description into the same format as new job descriptions. Motion approved by a roll call vote. Ayes- 8 Nays -0 James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye Agreement Between Parks & Recreation Department and Yorkville Youth Baseball/Softball Association A motion was made by Alderwoman Spears to approve the agreement between the United City of Yorkville and Yorkville Youth Baseball/Softball Association for the utilization of City parks as recommended by the Park & Recreation Board and to authorize the Mayor, Park & Recreation President, Executive Director and the Superintendent of Recreation to sign the agreement; seconded by Alderman James. Mayor Prochaska thanked the Park & Recreation Department, Park & Recreation Board and the Youth Baseball/Softball Association for developing this agreement. Motion approved by a roll call vote. Ayes- 8 Nays -0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into executive sessions for the purpose of collective negotiating for the purpose of negotiating matters between public employers and their employees or representatives and land acquisition for the purpose of purchasing, leasing or selling of real property for the use of the public bodies being considered. He asked that the City Administrator, City Clerk, City Attorney, Chief of Police and City Treasurer be included. He stated that there I The Minutes of the Regular Meeting of the Citv Council - January 14, 2003 - page 7 would be no action taken after the session. So moved by Alderman Anderson; seconded by Alderwoman Burd Motion approved by a roll call vote. Ayes -8 Nays -0 Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye Executive session was entered at 7:45 P.M. The Council returned to regular session at 8:30 P.M. ADDITIONAL BUSINESS Motion Corrections City Clerk Milschewski noted that there were two corrections needed to motions made earlier. (Ordinance) 2003 -03 City Clerk Milschewski requested a motion to correct the name of Ordinance 2003 -03 to read the ordinance adopting the ICC Electrical Code — Administrative Provisions and the 2002 National Electrical Code (NFPA 70). So moved by Alderman Sticka; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -8 Nays -0 Sticka -aye, Spears -aye, Munns -aye, Kot -aye, James -aye, Burd -aye, Besco -aye, Anderson -aye (Ordinance) 2003 -04 City Clerk Milschewski requested a motion to correct the name of Ordinance 2003 -04 to read the ordinance adopting the International Plumbing Code and the Illinois State Plumbing Code. So moved by Alderman Sticka; seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes -8 Nays -0 Sticka -aye, Spears -aye, Munns -aye, Kot -aye, James -aye, Burd -aye, Besco -aye, Anderson -aye Mobile Gas Station Driveway Alderman Sticka asked when the Mobile Gas Station on Route 47 and Highway 34 was going to repair their driveway. Mr. Graff stated that the property maintenance inspectors have been working with the property owner for about nine months in an effort to get this repaired. The owner has corrected all his violations except this one and he has been notified and instructed that he needs to present a solution to this problem to the mayor's office. If this is not resolved, a liquor hearing will be held and there is the possibility that he will loose his liquor license. Mr. Graff spoke with the owner yesterday and instructed him that he had five days in which to contact the Mayor's office. Montgomery's City Council Meeting Alderman Besco reported that he attended Montgomery's City Council meeting last night with Plan Commission member Jack Jones. He invited the City of Montgomery to have a joint meeting with the United City of Yorkville' Council to discuss the issue of a boundary agreement. He stated that there was a lot of confusion because they had heard rumors that Yorkville had approved 4,000 and 5,000 square foot lots in the Grande Reserve development on their border. They were also concerned with the development's potential build out and traffic. He stated that they were very gracious and asked good questions. Mayor Prochaska stated that he asked Administrator Graff to contact Montgomery's village administrator to arrange a joint meeting. He recommended that it be held at a neutral site such as the Bristol Township Hall. He asked if the Council agreed with the meeting and there were no objections. Old County Jail Alderwoman Spears asked if the new County Board had contacted Mr. Graff with the information the City requested about the jail. Mr. Graff stated that he has discussed this with the new County Administrator Jeff Wilkins and it appears that the earliest date for a discussion between the County and the City would be April 2003. Alderwomen Spears and Burd noted that the County set a June 1, 2003 deadline for thip building. He stated that Mr. Wilkins feels if research bears further exploration the County will extend the deadline. Mr. Graff stated that he felt comfortable waiting until April because the downtown plan from Northern Illinois University still has not been presented to the Council. ' I - I The Minutes of the Regular Meeting of the Citv Council - January 14. 2003 - Page 8 I � AD JOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Anderson; seconded by Alderwoman Burd. Motion approved by a viva voce vote. Meeting adjourned at 8:43 P.M. Minutes submitted by: I Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois i i i ' I i CITY COUNCIL MEETING January 14, 2003 PLEASE PRINT NAME: ADDRESS: o z- r C eAA { SIGNIN I CITY OF YORKVILLE MONTHLY TREASURERS REPORT FOR THE MONTH OF NOVEMBER AS OF NOVEMBER 30, 2002 FUND BALANCE REVENUE EXPENSE TRANSFER BALANCE General 1,721,851.21 332,955.61 596,719.42 0.00 1,458,087.40 Water 375,249.57 79,809.38 64,853.29 0.00 390,205.66 Wtr Impry Exp 2,799,187.54 18,161.12 64,069.28 0.00 2,753,279.38 Motor Fuel 230,149.51 14,720.35 3,109.34 0.00 241,760.52 Mun. Bldg. 97,786.27 2,850.00 9,634.48 0.00 91,000.79 Sewer Maint. (68,699.94) 31,375.23 27,225.65 0.00 (64,550.36) Sanitary Sewer 957,850.30 40,720.00 8,556.53 0.00 990,013.77 Land Cash 280,043.90 8,474.00 1,185.00 0.00 287,332.90 Land Aquistion 74,137.00 0.00 0.00 0.00 74,137.00 Working Cash 112,691.90 146.82 0.00 0.00 112,838.72 South Sewer 10,673.50 0.00 0.00 0.00 10,673.50 Trust & Agency (329,255.15) 178,483.16 236,006.09 0.00 (386,778.08) Debt Service (219,689.60) 5,039.59 40,700.62 0.00 (255,350.63) PD Capital 29,938.63 3,450.00 1,420.00 0.00 31,968.63 PW Capital 25,191.58 8,550.00 0.00 0.00 33,741.58 Fox Indus. 87,248.93 10,794.15 18,341.38 0.00 79,701.70 TOTAL 6,184,354.15 735,529.41 1,071, 821.08 0.00 5,848,062.48 obert J: Allen Treasurer