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City Council Minutes 2003 01-28-03 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD, ON TUESDAY. JANUARY 28, 2003. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Absent Mums Absent Ward IV Besco Present (arrived at 7:05) Spears Present OUORUM A quorum was established. I INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderwoman Spears noted that a manual check for a payment to Tucker Development in the amount of $18,052.43 for their sales tax rebate (due January 31, 2003) was cut after the bill list was completed. The revised numbers for the bill list are Revised A/P Vendors $333,662.60, payroll remains the same at $98,746.91 bring the total revised disbursements to $432,409.51. Alderman Sticka noted that Item 41, Kylyn's Ridge Final Plat, under the Economic Development Committee Report is being tabled until the next City Council meeting at the request of the developer. Mayor Prochaska noted that Carol Grote from Senior Services is ill and unable to attend. Also, due to President Bush's State of the Union address this evening, he tabled his annual year -end report for 2002 until the next City Council meeting. COMMITTEE MEETING DATES Public Works Committee 6:30 P.M., Monday, February 24, 2003 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Thursday, February 20, 2003 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Thursday, February 13, 2003 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday February 27, 2003 City of Yorkville Conference Room 800 Game Farm Road PRESENTATION Yorkville Economic Development Corporation Annual Report Lynn Dubajic presented the Yorkville Economic Development Corporation's (YEDC) annual report. Her report (see attached) covered the following areas: ➢ YEDC's overall strategies for 2003 ➢ Action steps ➢ Upcoming highlights and events ➢ Targeted advertising in 2003 The Minutes of the Regular Meetine of the Citv Council - January 28, 2003 - aa2e 2 After her report Mrs. Dubajic opened the floor for questions. Alderman Sticka asked if it was difficult to find businesses that fit into M1 zoned districts. Mrs. Dubajic stated yes and that she is finding that large companies are not in the mode for large expansion. She felt that Yorkville's niche was going to be smaller manufacturing companies. She stated that there is a lot available for those needing 20,000 to 25,000 square feet of space. She noted that she is currently working with a business from the West Chicago area that is looking to relocate in the area and they are looking for a 30,000 square foot facility which will have to be built for them. Alderman James asked Mrs. Dubajic if she saw a change in the interest in the Fox Industrial Park since the road improvements were made. She stated there has been a definite change in the interest in that area and it has been a successful Tax Increment Financing (TIF) project. The project has also encouraged existing businesses to remodel and expand. Alderwoman Spears complimented Mrs. Dubajic on her efforts and excellent job she does in representing Yorkville. The other members of the Council voiced their agreement to the compliment and thanked her for her work. CITIZEN COMMENTS None. PUBLIC HEARINGS None. PLANNING COMMISSION /ZONING BOARD OF APPEAL Ocean Atlantic Alderman Sticka reported that Ocean Atlantic asked the Plan Commission for a continuance of the public hearing for their proposed development for the Undesser property. Grande Reserve The developers (MPI) of the Grande Reserve made a presentation and the Plan Commission voted 10 -0 in favor of their R2 PUD base zoning class. They also voted 9 -1 in favor of the concept plan. Kylyn's Ridge The Kylyn's Ridge final plat was approved unanimously. 1 % Mile Reviews The Bowman and Tucek properties 1 %2 mile reviews were unanimously approved. MINUTES FOR APPROVAL A motion was made by Alderwoman Spears to approve the minutes of the City Council meeting from January 14, 2003: seconded by Alderman James. Motion approved by a viva voce vote. A motion was made by Alderwoman Spears to approve the minutes of the Committee of the Whole meeting from November 15, 2002: seconded by Alderman Besco. i i Motion approved by a viva voce vote. I BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the Vendor Invoice Register #232 dated January 23, 2003 totaling the following revised amounts: checks in the amount of $333,662.60 (vendor), $98,746.91 (payroll period ending 1/11/03), for a total of $432,409.51: seconded by Alderman James. Motion approved by a roll call vote. Ayes -6 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Sticka -aye, Spears -aye REPORTS MAYOR'S REPORT Appointment of Heather Fiala and Van Truman to Park Board Mayor Prochaska introduced the appointees to the Council. Heather Fiala lives in Fox Hill and Van Truman lives on South State Street. They are being appointed to fill two existing positions left open by resignations. Ms. Fiala will fill the open sixteen -month position and Mr. Truman the four -month position. The Minutes of the Regular Meeting of the Citv Council - January 28, 2003 - Wage 3 Mayor Prochaska entertained a motion to approve the appointments of Heather Fiala to the Park Board for a sixteen month duration and Van Truman for appointment to the Park Board for a four month duration. So moved by Alderman Kot; seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -6 Nays -0 Kot -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye _ Cable Upgrade Major Prochaska reported that it was brought to his attention by Alderman Sticka that ATT is not in compliance for the physical upgrade of cable service. Alderman Sticka stated that the underground work has been done well but the overhead work has many serious problems that have been documented. The Cable Consortium notified ATT that they are not in compliance and as a result the term of their contract can be shortened. He noted that North Aurora is seriously behind with their upgrades and it is anticipated that their contract term will be shortened to eleven years. Mayor Prochaska stated that a vote of the Council was needed to authorize him to send a letter to ATT explaining that they are not complete with their upgrade per the contract and as it should have been finished by December the City is now looking at shortening the contract from fifteen years to thirteen years as part of the agreement. Alderman Kot commented that when the contract was originally voted on he thought it was stated that the shortening of a contract was rare. Alderman Sticka stated that he did not remember that discussion but it was discussed that the lack of compliance would shorten the term of the contract. A report with photographs showing the poor overheard work was circulated amongst the Council members. Mayor Prochaska entertained a motion for the authorization to send ATT a letter notifying them they are not in compliance and the contract will be adjusted accordingly. So moved by Alderman Sticka; seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye ATTORNEY'S REPORT No report. CITY CLERK'S REPORT Lottery City Clerk Milschewski reminded everyone that on January 29, 2003 at 9:00 a.m. in the City Council Chamber a lottery will be held to determine the mayoral and clerk candidates' position on the April Ballot. Meeting Packets Clerk Milschewski stated that any candidates running for office interested in obtaining meeting packets should send a request in writing to the Clerk's office. Objection to Nominating Petition Clerk Milschewski reported that an objection to a candidates nominating petitions was received in the Clerk's office on January 27, 2003. She noted that she has taken the appropriate action according to state statute and has given the objection and petitions to the Chairman of the Electoral Board. City Treasurer Allen asked who the objection was filed against and Clerk Milschewski stated it was against Lisa Reynoso who is running for City Clerk. I CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT Finance Director Traci Pleckham reported that the closing for the City Hall refinancing was December 30, 2002. The money is in escrow and the existing certificates will be paid off on February 3, 2003. I - I I i it I I The Minutes of the Regular Meeting of the Citv Council - January 28.2003 - Wee 4 Alderman Sticka commented that the City Council voted on the refinancing and passed authorization to issue bonds which required the signature of the City Treasurer. He stated that he understood that Treasurer Allen refused to sign the paperwork and he was puzzled by this because he did not think that the City Treasurer had the power to veto the actions of the City Council. Alderman Sticka explained that the staff had to make numerous telephone calls in an effort to find out what the legal situation was and found that it was legal to have the Finance Director sign the documents. He stated that he did not understand why Treasurer Allen never voiced his objection to signing the documents in his report at a City Council meeting so that it could be discussed at an open meeting. Treasurer Allen stated that it was important for everyone to have an opportunity to discuss issues that come before the Council. He stated that this was something he had an objection to and at a prior meeting it was made clear that on votes of the City Council the Treasurer needs to respect the position of the City Council. Alderman Sticka stated that he felt that it was part of the Treasurer's report to state that he was not going to do what he is obligated to do. Treasurer Allen stated that he did not think the refinancing was a good decision and he stated that he had tried to express his opinions at a number of meetings. He felt his opinion would have had merit and have had an opportunity to be shared with the Council. Alderman Sticka noted he could have shared his opinion on this issue and he noted that Treasurer Allen has voiced his opinion on subdivisions which had little to do with the City Treasurer's office. Alderman Sticka felt that refusing to sign a document that he was obligated to sign was pertinent to the Treasurer's report. He stated that he could not find a valid reason why Treasurer Allen denied the Council a reason for not signing the document. Treasurer Allen stated that he appreciated Alderman's Sticka's opinion but Alderman Sticka did not appreciate his so he didn't bother. Alderman Sticka asked what his reason was and Treasurer Allen stated that this was an item that could have been financed through local banks and there was a change made in the financial bidding program that was not discussed with him. He stated that he did not have an opportunity to participate in the "nuts and bolts" of putting it together and it was presented to him as something that was ready to be done. Alderman Sticka asked if he did not think that this was the usual way things are done and Treasurer Allen stated that he expected to have the opportunity to be advised of a substantial change. He stated that the amount of the loan was dramatically changed and he understood that this could have been financed locally. The change was made and he was never advised that the loan was not going to be financed locally. Alderman Sticka asked him why he thought his reasons were not worth sharing with the City Council. Treasurer Allen stated that he has tried to express opinions before but the City Council does not respect other people's opinions. He stated that he does occasionally have opinions although the Council does not find those points of view valid, if he is requested to attend meetings as a member of the Committee of the Whole, wish to discuss things related to the City Treasurer's office and find that he is not informed about them he finds it difficult to support something that obviously wasn't the best decision. He stated that it would have been much better off and it was initially presented as something that could be financed locally. Alderman Sticka stated that Treasurer Allen should have shared this information with the Council. Alderwoman Spears asked Treasurer Allen if he was available to meet with staff and he stated that he is always available and is surprised that he hasn't received more calls about substantial issues affecting the Treasurer's office. He stated that he would like to be more involved but he understands there are things going on that do not involve him directly. He stated that this was a huge change in the amount of the financing and no one told him. Alderman Sticka asked him what the change was that he keeps referring to. Alderwoman Spears asked the staff what the change was that he was not informed of Ms. Pleckham stated that there was some discussion to include the City hall renovation cost in the refinancing but this was not done. The City only refinanced the existing amount of the loan on City Hall and nothing additional. Mayor Prochaska noted that the refinancing was discussed at several public meetings and he thought it was the Treasurer who initially mentioned the refinancing. City Administrator Graff agreed that the process was started after Treasurer Allen brought up refinancing at an Administration Committee meeting in the spring. Mr. Graff stated that Speer Financial gave a presentation to the Council regarding the refinancing and were available for questions. He noted that local banks were involved in the refinancing process but due to the way the bonds were structured they elected not to participate. Speer Financial advised the City that refinancing the building in December was good timing. He noted that all the documents concerning the refinancing are available for review. He also stated that staff left messages for Treasurer Allen after they were notified that he was refusing to sign but never received a call back from him. Mayor Prochaska stated that he also left Treasurer Allen a message regarding his refusal and his call was not returned. The Minutes of the R - egular Meehng of the City Council - January 28.2003 Wage 5 Mayor Prochaska stated that when the City Council votes unanimously to do something and the state statute says he is obligated to sign it if he doesn't sign the documents, the Council has the right to appoint a mayor pro tem. City Attorney Kramer stated that the City Council could even seek a mandated sanction from the court. The Mayor noted that the power lies in the legislators and that is who is sitting on the Council. He stated that when they make a decision it is a decision for the City; that is their job. Alderman James asked if there were additional fees incurred because of Treasurer Allen refusing to sign. Mr. Graff stated that the City did incur additional cost because staff needed to get a legal opinion if the City Treasurer was needed to certify the documents, how this would affect the City's tax status, the City's books, etc. He stated that there were numerous communications back and forth so it did cost additional dollars. Alderman Sticka noted that there was another risk involved because the City has upcoming loans to make regarding the radium project. This will increase the City indebtedness by a significant amount and if the City waited to refinance the building it might have had to pay a higher interest rate. Mr. Graff noted that Speer Financial discussed this with the Council; if in 2003 the City was going to go over $10 million in any type of debt certificates, loans, etc. the City would not be "bank qualified" so it was better to refinance in December 2002. Speer explained that a tenth or two- tenths of a point difference in an interest rate helps when being bank qualified. Alderman James asked Treasurer Allen if he received the voice mail messages everyone left him and he said he did when he got back. Alderman James stated that it was discussed at a public meeting that all the signatures were needed by December 23, 2002. Alderman James asked if Treasurer Allen went out of town and he stated that yes he did and he thought he left a memo regarding this. Alderman James clarified that Treasurer Allen knew that signatures were needed by December 23, 2002 but he did not notify anyone that he was not going to sign the paperwork. Treasurer Allen stated that he spoke to the attorney about his point of view. He stated that the information he had from the City Administrator was that this could have been done locally but it was an oversight or it worked out that the City did not do it. Treasurer Allen did not know they could not do it. Mr. Graff adamantly denied that he ever gave that type of information to Mr. Allen. Alderman James clarified again that the City had documents that need to be signed by December 23, 2002; Treasurer Allen knew this but went out of town and didn't tell anyone. Treasurer Allen stated that he thought refinancing was a bad decision and didn't have to be done and could have waited. He did not know why he had to sign the documents and it is obvious that he did not have to sign them. He did not support the refinancing and it was not important that the finance person was able to sign instead of the City Treasurer. He stated that if the City Council was asking him to support it, at some level he should have been under the impression that this was a good idea. He stated that Mr. Graff does not have the opportunity to speak with him and he does not get a lot of communication from Mr. Graff and this is not a situation that can be rectified in the next few months. Alderman James noted that this was discussed at Administration Committee, Committee of the Whole (COW) and City Council meetings. Mayor Prochaska stated that as far as the refinancing being a good decision or not, the City took a balloon payment that was going to be due toward the end of 2003 and refinanced it to a regular twenty -year payment. He stated that by refinancing now the City has moved it up one year and it was refinanced at a time that interest rates are low. He stated that the City knows that they will be incurring a larger debt especially with the water radium issue. The recommendation from the City's financial experts was that while the City could get a low interest rate it should refinance as it would be doing it anyway because of the balloon payment due in 2003. He stated that the Council went through all the proper steps and had presentations explaining the process. Mayor Prochaska stated that what he was hearing from the Council is that they were unaware of Treasurer Allen's opposition. He stated that he asked all the aldermen if they were aware of Treasurer Allen's opposition to the refinancing and not one - - could tell him that Treasurer Allen had discussed this with them. The issue is that no one knew he was opposed to it. Alderman Besco stated that when Speer Financial gave the presentation to the Council, Treasurer Allen never said anything about his opinion. Mr. Allen stated that he received the information the same night of the presentation and it was hard for him to comment. Alderwoman Spears stated that Treasurer Allen was correct that he did receive the information the night of the presentation to the Administration Committee however he had two weeks to review the information because it was the same information that was discussed at COW. She stated that she did not know why he did not have time to review the information again before it was discussed at the COW meeting. She noted that it was the same information that was discussed at COW. She stated that she does not know why he did not have time to review the information in those two weeks but he did have the opportunity to do so. She noted that he never presented his side or his disagreement to the The Minutes of the Reeular Meetine of the Citv Council - January 28. 2003 - Wage 6 refinancing at either committee. She reminded him that he is an elected official and it is his job to sign documents that come to him whether he is in favor of them or not. She stated that by his not informing the Council that he was not in favor of the refinancing, no one had any idea of what he was thinking or where he was coming from. She stated that Treasurer Allen had given the Council information that was not true tonight. She noted that local banks did not want to participate in the refinancing. Treasurer Allen stated that minutes from meetings should be checked; the tapes are available. He stated that his information could have been received in personal communication with Mr. Graff. Alderwoman Spears questioned his involving Mr. Graff in the matter because she is chairman of the Administration Committee and he did not mention one thing regarding the whole issue. He never mentioned his opposition or that he felt the City was doing a wrong thing yet when the staff needed him for signing the document he was not available and refused to do it. She stated that she felt that as an elected official he did not have that right. Alderman James stated that he felt it was underhanded how Treasurer Allen handled the situation and he did not like it. Treasurer Allen stated that that was another accusation and that Alderman James was pretty good at accusation and he was here for him to make accusation all night long. Mayor Prochaska stated that it was time to move on with the business of the City; feelings have been expressed and the building is being refinanced. The closing on the sale of the bonds has been done and funds will be transferred February 3, 2003. DIRECTOR OF PUBLIC WORKS REPORT Director Eric Dhuse reported on water main breaks on Palmer Court and Walter Streets which were repaired without interruption of service. Alderman Besco complimented the Public Works Department in doing a fantastic during a tough year. CHIEF OF POLICE REPORT No report. EXECUTIVE DIRECTOR OF PARKS & RECREATION Mr. Graff stated that Hoover Boy Scout Camp contacted Director Laura Brown about an issue that they were able to help the City with. Ms. Brown stated that the Youth Baseball Association is short baseball fields so she contacted the Boys Scouts to see if their fields would be available for use. She received a call back today approving use of the fields at Hoover. Alderwoman Spears asked Ms. Brown if she had heard anything regarding the recent grant she applied for. Ms. Brown stated that it is tentatively approved and is not one of the grants being held up by the governor. COMMUNITY & LIAISON REPORT School Board Meeting Alderwoman Spears reported that she attended the School Board meeting on January 27, 2003 where there was a lot of discussion regarding the new high school principal. She stated that the Board did select an individual from Gibson City, Illinois for the position. She noted that there was a lot of public input and concern because they felt that a Yorkville High School staff member should have been appointed. The Board voted 6 -1 in favor of selecting the gentleman from Gibson City who will be starting in the fall. Kendall County Meetings Alderwoman Burd reported that she attended the Kendall County Committee of the Whole meeting and the Board's regular meeting. Concerns about trail system were discussed at the County COW meeting and they stated that they are instituting trail systems as much as they can -- and they were willing to work with Yorkville in having a trail system throughout the county. At the regular County Board meeting they passed a resolution that Kay Hatcher (new president of the Forest Preserve District) had drafted to send to Joliet regarding the Aux Sable Creek sewage treatment plant. They also passed a resolution thanking the Conservation Foundation however members Anne Vickery, Nancy Martin and John Purcell voted against it. They also mentioned that their Public Works Committee would like to meet with representatives from Yorkville to discuss the Eldamain Road access. They did not discuss the jail situation. Mayor Prochaska asked Mr. Graff to contact the County to set up a meeting. I The Minutes of the Regular Meeting of the Citv Council - January 28, 2003 - Dage 7 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Yorkville - Bristol Sanitary Agreement - Countrvside Sanitary Sewer Interceptor A motion was made by Alderman Kot to approve the Intergovernmental Agreement between the Yorkville Bristol Sanitary District (YBSD) and the United City of Yorkville in reference to the Countryside Interceptor project funding and ownership and to authorize the Mayor and City Clerk _. to sign the agreement; seconded by Alderman Sticka. Alderman Kot noted that the Council should have received a revised agreement. An issue was brought up at the COW meeting regarding the payment the City would receive from YBSD. He noted that on the second page of the agreement it is described how this will occur. The City will get reimbursed ninety days after YBSD receives their fees. He stated that if the Council approves this it will put to rest the Blackberry Creek issue. Attorney Kramer stated that he reviewed the agreement and changes he suggested were made and everything is in order. Mayor Prochaska noted that if the agreement passes, a resolution would be needed to vacate the old agreement with YBDS. Motion approved by a roll call vote. Ayes -6 Nays -0 Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye Engineering Agreement — Countrvside Interceptor A motion was made by Alderman Kot to approve the engineering agreement with Walter E. Deuchler Associates Inc. for design services and construction guidance of the Countryside interceptor in an amount not to exceed $405,000.00 and to authorize the Mayor and City Clerk to -- sign the agreement; seconded by Alderman Sticka. Mr. Graff noted that approximately $180,000.00 will be spent in the current budget year with the remainder in next budget year. Funds are available in the Sanitary Sewer Expansion Fund. Motion approved by a roll call vote. Ayes -6 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye Ratification of the YBSD Agreement for Radium Compliance A motion was made by Alderman Kot to ratify the Intergovernmental Agreement between the United City of Yorkville ( "City ") and the Yorkville- Bristol Sanitary District ( "District ") for the District agreeing to accept wastewater from the City's treatment of radium as required by applicable law to meet drinking water standards and authorize the Mayor and City Clerk to sign the agreement; seconded by Alderman Sticka. Alderman Kot noted that this was voted on at the last City Council meeting however YBSD made minor changes to Items 6 and 7 so there is a slightly different version of the agreement than originally passed. He asked Attorney Kramer what the purpose was behind the changes. Attorney Kramer explained that Item 6 changes the indemnification language indicating the City has a duty to defend any claims against the YBSD. The change to Item 7 concerned successors in the event that that the YBSD merges with another entity. The City's scope of liability was not changed. Mr. Graff noted that YBSD passed this version of the agreement. i Mayor Prochaska thanked the YBSD for their cooperation with the City in an effort to come up with a solution that will benefit the citizens of Yorkville Motion approved by a roll call vote. Ayes -6 Nays -0 Besco-aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye Public Works Sewer Camera A motion was made by Alderman Kot to approve the purchase of a new sewer camera from Associated Technical Services Ltd. in the amount of $7,895.00; seconded by Alderman Sticka. Alderman Kot commented that $10,000.00 was budgeted for this item and the camera is well under that amount. The Minutes of the Regular Meeting of the Citv Council - January 28, 2003 - Dage 8 Motion approved by a roll call vote. Ayes-6 Nays-0 Y Y Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye, Besco -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT PC 2002 -12 - Kvlvn's Ridge Final Plat A motion was made by Alderman Sticka to table PC 2002 -12 Kylyn's Ridge Final Plat until the — next City Council meeting; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -6 Nays -0 James -aye, Kot -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye PC 2002 -29 Bowman ProDerty 1 % Mile Review A motion was made by Alderman Sticka to recommend approval of PC 2002 -29, Bowman Property to Kendall County following our City Estate Zoning Subdivision Standards with a request for the owner to sign an annexation; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -6 Nays -0 Kot -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye PC 2002 -30 Tucek ProDerty 1 % Mile Review A motion was made by Alderman Sticka to recommend approval of PC 2002 -30, Tucek Property to Kendall County following our City Estate Zoning Subdivision Standards with a request for the owner to sign a annexation; seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye Attorney Kramer clarified that the owners of both pieces of property will be contacted and asked to annex upon becoming contiguous. Building Permit Reuorts A motion was made by Alderman Sticka to accept the December 2002 Building Report as presented; seconded by Alderwoman Spears Motion approved by a viva voce vote. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Park & Recreation Open Space Developer Policv A motion was made by Alderwoman Spears to the Park & Recreation Open Space Developer Policy as recommended by the Park & Recreation Board; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -6 Nays -0 Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye (Resolution) 2003 -03 Revised Job Description — Utility Billing Clerk A motion was made by Alderwoman Spears to approve a resolution revising the job description for the Utility Billing Clerk; seconded by Alderman Sticka. Alderwoman Spears noted that the Council received revised copies of the description which has -- been reviewed and approved by the labor attorney. She noted that it is not a new position but the description is being updated to be uniform with all the City's job descriptions. Motion approved by a roll call vote. Ayes -6 Nays -0 a Besco -a Burd-aye, Kot -a Spears-aye, Sticka -a Y� a Y� a Y� e Y� Ye (Resolution) 2003 -04 Revised Job Description — Accounting Clerk II/ Human Resources Clerk A motion was made by Alderwoman Spears to approve a resolution revising the job description for Accounting Clerk TI/Human Resources Clerk; seconded by Alderwoman Burd. Alderwoman Spears reported that the labor attorney reviewed this description as well and he made a change by adding "non- exempt" to the description. Mr. Graff noted there were other The Minutes of the Regular Meeting of the Citv Council - January 28. 2003 -page 9 minor changes made to the description overview and Item 6 which are underlined in the draft. Motion approved by a roll call vote. Ayes -6 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye (Resolution) 2003 -05 IMAP Municipal Practices Assessment A motion was made by Alderwoman Spears to approve a resolution for approving an application - for the Illinois Municipal Assistance Program (IMAP); seconded by Alderman Sticka. Mayor Prochaska commented that this is for the assessment that Northern Illinois University is going to perform which will look at municipal practices such as office procedures, dealing with staff, dealing with citizens, etc. This is an application for a grant program to fund the study. Motion approved by a roll call vote. Ayes -6 Nays -0 Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye, Besco -aye (Ordinance) 2003 -12 Amending Land Cash Ordinance 1996 -03 A motion was made by Alderwoman Spears to approve an ordinance amending United City of Yorkville Land Cash Ordinance #1996 -03; seconded by Alderman Sticka. Mayor Prochaska noted that this upgrades the language regarding the value of the property to the current assessed value as determined by the appraiser's office. The amount is now being increased to $58,000.00 /acre. This will apply to all developments final platted from this day forward. Alderman Sticka asked if this will affect Kylyn's Ridge and Mr. Graff stated that yes it would. Motion approved by a roll call vote. Ayes -6 Nays -0 James -aye, Kot -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye ADDITIONAL BUSINESS Punch Card Voting Alderwoman Burd stated that Kendall County Clerk Paul Anderson announced that there was a federal law passed that states that by 2004 punch card voting will be abolished. Clerk Anderson has to develop something to replace this and the change will be costly. He stated that there is a plan in effect that will allow him an extension to 2007. Public Works Complimented City Treasurer Allen complimented the Public Works Department for their work. He noted that there was a water outage in his area and they worked fast to repair it. Tucker Development Sales Tax Rebate Alderman Sticka commented that he felt good about the rebate check issued to Tucker Development because it meant they are receiving a check to pay for infrastructure improvements that the public benefits from. He noted that an equal amount is being kept by the City. He stated that this is a very favorable thing and he is pleased with the arrangement the City made with the developer. Fagade Committee Meeting Alderwoman Burd noted that there was a Fagade Committee meeting scheduled for January 29, 2003. Joint School Board /City Council Meeting Mayor Prochaska noted that the City Council has been invited to meet with the School Board on January 30, 2003 at 7:30 P.M. at the School Board offices to discuss growth, property, population, etc. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Sticka; seconded by �— Alderwoman Burd. Motion approved by a viva voce vote. Meeting adjourned at 8:10 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk l City of Yorkville, Illinois it CITY COUNCIL MEETING January 28, 2003 PLEASE PRINT NAME: AL- DU6A716- laa* At, ►��I,,,�f ry �C-tr-) � J SIGNIN ADDRESS: Iq ,v. ?OYAL cis OQ V4-v(- - &cicovi W-"s , At, , IL k) c. Ad 0-sio�t 54- G rtes /l ,Q,�,ddvA Z -4,& i go J - v 2003 REPORT TO THE YORKVILLE CITY COUNCIL YORKVILLE ECONOMIC DEVELOPMENT CORPORATION OVERALL STRATEGIES FOR 2003: - Interface with individuals and franchisees that will provide opportunities to fill current vacant space, or space committed to be built, in order to create the image of our continuous growth. - Continue to focus on relationships with residential developers and the City to obtain results that meet the quality of life standard requested and population to support balanced commercial growth. - Focus on raising awareness with significant regional and national developers, and commercial real estate brokers. ACTION STEPS: - Continuously call on current Yorkville businesses. - Continuously call on prospective Yorkville businesses. - Maintain and update database, and inventory listing. - Develop and provide marketing materials consistent with YEDC goals and objectives. (The YEDC has formed a "Marketing Committee ". The individuals are YEDC members who will offer their expertise to create a new generation of marketing pieces for the YEDC.) - Continue the process of building relationships with' local and statewide organizations, to further referral sources. Continue education processes, which offer opportunities for the business community access to programs, which bolster the business climate. - Develop processes to expose current businesses to perspective customers, through marketing events and techniques. Participate in local, regional and national events where perspective business clients are present. Maintain and update website on a regular basis, including area to showcase development, and update projects under construction. (The YEDC website is actually going through a complete facelift at this time.) Complete "Entrepreneurial & Small Business Development Strategies" class, pursuing CED certification. (Completed) Utilize educational opportunities on Economic Development as available. YEDC Report January 2003 Page 2 UPCOMING HIGHLIGHTS AND EVENTS: International Council of Shopping Centers: (ICSC) Feb 26 & 27, 2003 — Alliance Program & Idea Exchange in Chicago (2 Day event with community showcase booth - 3 rd year participating) May 18 to 21, 2003 — Spring Convention, LasVegas (4 Day event — 2 nd year participating) October 2003 — Chicago Deal Making (1 Day event — 3 rd year participating) National Manufacturing Week: March 3 to 6, 2003 — Will act as State /Local rep (Multiple day event - 3` year participating) Metro West Steering Committee: State of Illinois (DCCA) sponsored committee brings together representatives from Kendall, Grundy, Kane, DeKalb, and McHenry Counties. A "summit" is scheduled for Thursday May 1, 2003. This summit will bring together elected and appointed officials, and business leaders from the Counties. It will focus on raising awareness of issues that face all of these counties, and developing ways for more effective communication throughout the Metro West Area. More information on the event will follow as the summit date approaches. River Valley Workforce Steering Committee: Community Audit for Kendall, Kane & DeKalb Counties. It is the goal of this Committee to assist in preparedness and future employment needs of the business community in these three counties. The group works together to help determine which industries sectors are showing growth and decline, current and future workforce supply, education, transportation, and quality of life for the area. "Aiming for Success" Job and Career Fair: Annual Spring event will be held on Wednesday, March 26, 2003 at Beecher Center. In 2002 there were 33 businesses that participated with over 200 prospective employee candidates in attendance. Yorkville Business Institute: New for 2003. This series of educational workshops, will be facilitated by Waubonsee Community College and Aurora University, and be jointly sponsored by the YEDC and Yorkville Chamber. Topics will focus on .sales and marketing, finance, human resources, and operational efficiencies. YEDC Report January 2003 Page 3 Business Assistance Expo: Bringing together over 20 programs that provide a variety of assistance, including low interest loans, grants, workforce training and "development to the business community; this Expo has been adopted by other communities looking for ways to reach out to the business community. In 2003, the event will take place after Labor Day. Summer Outing 2003: This "fun" social event allowed prospective Yorkville business an opportunity to get to know current stakeholders. In 2002 we headed for Wrigley Field, plans for this year are being completed at this time. YEDC Annual Meeting 2003: Our 3 rd Annual Meeting will be held in the fall. We review and acknowledge the accomplishments for new development and business expansion during the past 12 months. It is also a time to look forward to the upcoming year, and offer "thanks" to the partnerships and relationships that were so important to the Yorkville business community. TARGETED ADVERTISING 2003: "Northern Illinois Real Estate Magazine" — Listing in June and November Economic Development Directories. "Illinois Real Estate Journal" Quarter page ad in four issues. February 24 "Economic Development/Planning ", March 10 "New Markets -Land and Growth ", July 14 "Forward Thinking ", August 11 "Kendall County ". "Metro- Chicago Retail Space Guide" - Half page color ad in both the Spring and Fall issues. Distributed at ICSC events, and direct mail. Tag ads in both the Spring and Fall issues. "Metro- Chicago Business Park Guide" — Distributed at Corenet and IRDC events, and direct mail. Tag ads in both the Spring and Fall issues. "Area Development Magazine" — February 2002 issue. Distributed at National Manufacturing Week and other industrial based trade shows, plus direct mail. Also includes Chicago Metro Report, 3 site listings in Fast Facility Section, Annual Midwest States Regional Review, and Banner Ad on Website and CD- Rom. 1 , rf J r ^ C i M k. I f you need a "bull's -eye" location for your business environment, we've got your best first shot. Yorkville is a business oriented community, committed to excellence in education, healthcare, recreation and overall quality o g tY f li e. f We're at the hub or major transportation resources which offer you... o A premier location in one of Chicagoland's fastest growing areas — Kendall County • Quick, easy access to I -88, I -80 and I -55 e A highly skilled and productive work force • Comprehensive Training Programs ® A unique local Revolving Loan Fund e Total access to all State Financial Assistance Set your sites on a winner! Take a look at what Yorkville has to offer your business today. r _, I !arkville Economic Development Corporation 534 Countryside Center • Yorkville, IL 60560 Ph. 630 -553 -0843 • www.yedconline.org