City Council Minutes 2003 02-11-03 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY
COUNCIL CHAMBERS. 800 GAME FARM ROAD, ON TUESDAY. FEBRUARY 11..
2003.
Alderwoman Spears called the meeting to order at 7:00 P.M and led the Council in the Pledge of
Allegiance.
City Clerk Milschewski explained that due to the death in his family Mayor Prochaska was
unable to attend the meeting and she requested a motion to appoint Alderwoman Spears as Mayor j
pro tem. So moved by Alderman Kot; seconded by Alderman Sticka.
Motion approved by a roll call vote. Ayes -4 Nays -0
Anderson-aye, Besco -aye, Kot -aye, Sticka -aye
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Absent
Sticka Present
Ward II Burd Absent
Kot Present
Ward III Anderson Present
Munns Absent
Ward IV Besco Present
Spears Present (Mayor pro tem)
Also present: City Clerk Milschewski, City Treasurer Allen, City Administrator Graff, City
Attorney Kramer, Police Chief Martin, Finance Director Pleckham, Director of Public Works
Dhuse, and Executive Director of Parks & Recreation Brown
QUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor pro tem Spears welcomed guests and asked those present to enter their name on the
attendance sheet provided.
AMENDMENTS TO THE AGENDA
City Treasurer Allen requested that the December 2002 Treasurer Report be added to the agenda.
He stated that he turned in the report too late on Friday, February 7, 2003 to make the agenda.
Mayor pro tem Spears tabled Mayor Prochaska's report until the next City Council meeting.
Alderman Sticka noted that Item #1 (Kylyn's Ridge final plat) under the Economic Development
Committee report was being tabled because the engineering review had not been completed.
Alderman Anderson noted that Item #1 under the Public Safety Committee report should be under
the Public Works Committee report.
COMMITTEE MEETING DATES
Public Works Committee 6:30 P.M., Monday, February 24, 2003
City of Yorkville Conference Room
800 Game Farm Road
- Economic Development Committee 7:00 P.M., Thursday, February 20, 2003
City of Yorkville Conference Room
800 Game Farm Road
Administration Committee
6:30 P.M., Thursday, February 13, 2003
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M., Thursday February 27, 2003
City of Yorkville Conference Room
800 Game Farm Road
PRESENTATION
None.
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The Minutes of the Regular Meetine of the Citv Council - February 11, 2003 - nage 2
CITIZEN COMMENTS
None.
PUBLIC HEARINGS
None.
CONSENT AGENDA
1. Minutes for Approval
a. Minutes from the City Council Meeting of January 28, 2003
b. Minutes from the Committee of the Whole Meeting of October 1, 2002
2. Ordinance 2003 -13 Ordinance Revising Membership of Park & Recreation Board
3. Monthly Police Reports for November and December 2002
4. Ordinance 2003 -14 Ordinance Amending Dog Ordinance
5. Sunflower Estates Unit 3 — Bond Reduction #3
6. Yorkville Business Center Units 2 & 3 — Bond Reduction
7. Water Reports for December 2002
A motion was made by Alderman Anderson to approve the consent agenda as presented;
seconded by Alderman Sticka.
Motion approved by a roll call vote. Ayes -5 Nays -0
Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye
PLANNING COMMISSION /ZONING BOARD OF APPEAL
No report.
BILLS FOR APPROVAL
A motion was made by Alderman Anderson to approve the paying of the bills listed on the
Vendor Invoice Register #235 dated February 7, 2003: checks in the amount of $301,281.44
(vendor), $102,957.78 (payroll period ending 1/25/03), for a total of $404,239.22: seconded by
Alderman Besco.
- Motion approved by a roll call vote. Ayes -5 Nays -0
Besco -aye, Kot -aye, Sticka -aye, Anderson -aye, Spears -aye
City Attorney Kramer noted that due to Illinois law, if one half or less of a Council is present to
vote, the mayor is required to vote.
REPORTS
MAYOR'S REPORT
No report.
ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
City Treasurer Allen requested a motion for the approval of the monthly Treasurer's Report for
December 2002 as presented. So moved by Alderman Anderson; seconded by Alderman Sticka.
Motion approved by a roll call vote. Ayes -5 Nays -0
Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Kot -aye
Treasurer Allen expressed his family's condolences to the Prochaska family.
CITY ADMINISTATOR'S REPORT
Administrator Graff reported that the Big Brothers/Big Sisters would be having their annual fund
raiser- bowling event on March 4, 2003 at Fox River Lanes. He stated that Mayor Prochaska has
received a challenge from both Oswego and Plano. He stated that if anyone was interested in
bowling as the Mayor's team members, please contact Mayor Prochaska. The times for bowling
are 4:00, 5:00, 6:00 or 7:00 p.m. and he'd like to know what time is preferable.
The Minutes of the Regular Meeting of the Citv Council - February 11. 2003 - page 3
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Mayor pro tem noted that her daughter Cherese Spears was bowling in her place and was looking
for pledges.
FINANCE DIRECTOR'S REPORT
(Ordinance) 2003 -15 Single- Family Mortgage Revenue Bond
Finance Director Traci Pleckham requested a motion to approve an ordinance authorizing the
execution and delivery of an Intergovernmental Cooperation Agreement and certain documents in
connection therewith; and related matters and to authorize the Mayor and City Clerk to execute
all documents.
Attorney Kramer noted that this was a follow up ordinance to the bonding for the First Time
Home Buyers Program that allows all the intergovernmental agencies signing the agreement to
participate in the program.
So moved by Alderman Sticka; seconded by Alderman Anderson.
Motion approved by a roll call vote. Ayes -5 Nays -0
Besco -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye
DIRECTOR OF PUBLIC WORKS REPORT
No report.
CHIEF OF POLICE REPORT
No report.
EXECUTIVE DIRECTOR OF PARKS & RECREATION
No report.
Mayor pro tem Spears asked the status on the grant for open space that Director Brown applied
for. Ms. Brown indicated that the city should hear something in about two weeks because the
Governor is now reviewing grants.
COMMUNITY & LIAISON REPORT
No report.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
Revised Engineering Agreements with EEI
For Water Improvements
A motion was made by Alderman Kot to approve the revised Professional Engineering Services
Agreement with Engineering Enterprises, Inc. for the Water Improvement Project, not to exceed
$1,750,000.00 and to authorize the Mayor and City Clerk to execute the document; seconded by
Alderman Besco.
Alderman Kot commented that the City has moved from the lime softening to cation exchange to
remove the radium. This change along with the south pressure zone and well #7 engineering is
still saving the City approximately $235,000.00.
Motion approved by a roll call vote. Ayes -5 Nays -0
Kot -aye, Spears -aye Sticka -aye, ARdgson -aye, Besco -aye
Truck Order
A motion was made by Alderman Kot to approve the request to order an International Single
_ Axle Dump Truck with equipment from Prairie International not to exceed $80,000.00; seconded
by Alderman Besco.
Alderman Kot clarified that this truck is a state purchase and the City is trying to get a head start
so that it gets its equipment in time for next winter.
Motion approved by a roll call vote. Ayes -5 Nays. -*
Kot -aye, Spears -aye, Sticka -aye, Andersen -aye, Besco -aye
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The Minutes of the Regular Meeting of the Citv Council - February 11. 2003 - Wee 4
(Ordinance) 2003 -16 Vacating Utilitv Easement on Lot 1. Block 2
in Fox Industrial Park Unit 1
A motion was made by Alderman Kot to approve a ten foot utility easement located in Lot 1,
Block 2 in Fox Industrial Park Unit 1 and the creation of a ten foot water easement, detention
easement and ten foot utility easement as displayed on the plat: seconded by Alderman Sticka.
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Administrator Graff commented on the cross access agreement. Attorney Kramer noted that there
is a cross access easement which is a totally private road affecting three separate parcels. Two
parcels have closed and the owners have signed the easement and when the third closes the third
owner will sign and it will be recorded. The City will have no liability to the road; it will be
privately maintained.
Motion approved by a roll call vote. Ayes -5 Nays -0
Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye
Hvdraulic Street Sanitary Sewer Engineering Services
A motion was made by Alderman Kot to approve the Professional Services Agreement with
Walter E. Deuchler Associates, Inc. for design services and construction guidance of the
Hydraulic Street Sanitary Sewer Interceptor Project, not to exceed $405,000.00 and to authorize
the Mayor and City Clerk to execute the agreement upon receiving the funds from Wyndham
Deerpoint and Wiseman Hughes as stated in their annexation agreements; seconded by Alderman
Sticka.
Alderman Kot noted that the funds for the services will be coming from the developers so nothing
will happen until they are received. Administrator Graff noted that the developers have been
notified and have indicated that the funds should be deposited in the next ten days.
Motion approved by a roll call vote. Ayes -5 Nays -0
Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Kot -aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
PC 2002 -12 - Kvlvn's Ridge Final Plat
A motion was made by Alderman Sticka to table PC 2002 -12 Kylyn's Ridge Final Plat; seconded
by Alderman Besco.
Motion approved by a viva voce vote.
Facade Program Disbursement Reauests
A motion was made by Alderman Sticka to approve the Facade Program Disbursements in the
amount of $8,056.20 and $1,850.00 as recommended by the Facade Committee; seconded by
Alderman Besco.
Motion approved by a roll call vote. Ayes -5 Nays -0
Sticka -aye, Anderson -aye, Besco -aye, Kot -aye, Spears -aye
PUBLIC SAFETY COMMITTEE REPORT
Alderman Anderson noted that this item came out of the Public Works Committee and he had
noted earlier that it should be moved to the Public Works Committee Report. Alderman Kot
stated that he asked about this item before the meeting and because the Human Resource
Committee (HRC) comes out of the Public Safety Committee, it was placed under that report.
-- Alderman Anderson noted that this item has never been discussed by the Public Safety
Committee. Administrator Graff commented that the HRC liaison was the Public Safety
Committee. Alderman Anderson stated he would make the motion.
Human Resource Committee Historical Street Name List
A motion was made by Alderman Anderson to approve the Historical Street Name List as
recommended by the Human Resource Commission; seconded by Alderman Besco.
Alderman Kot noted that this item had been discussed at length at the Committee of the Whole
meeting. He stated that everyone on the list deserved to be on it and he felt that it was another
issue if the Council thought for future purposes that individuals holding public office should or
should not be considered for the list. He stated that the HRC developed the list at the Council's
direction and the criteria could be modified at a later date
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The Minutes of the Regular Meeting of the Citv Council - February 11. 2003 - Dage 5
Alderman Sticka commented that he brought up the discussion on the criteria and agreed with
Alderman Kot that the criteria should be reviewed. Alderman Anderson also agreed with this.
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Mayor pro tem Spears noted that the HRC discussed this extensively and they felt that
Representative Cross and Speaker of the House Hastert were nominated for something other than
the office they hold. She stated that she will bring the Council's suggestions for further
discussion back to the HRC.
Motion approved by a roll call vote. Ayes -5 Nays -0
Anderson -aye, Besco -aye, Kot -aye, Spears -aye, Sticka -aye
ADMINISTRATION COMMITTEE REPORT
No report.
ADDITIONAL BUSINESS
Hold Harmless Agreement
Attorney Kramer stated that the City of Plano has asked to test well #5 and there needs to be a
Hold Harmless Agreement granting them permission to enter unto the property and conduct the
tests. Plano agrees to and indemnifies Yorkville against any damages caused by their activities.
He requested a motion to authorize the Mayor and City Clerk to accept the Hold Harmless
Agreement. So moved by Alderman Anderson; seconded by Alderman Besco.
Motion approved by a viva voce vote.
Neighborhood Watch
Alderman Sticka commented that he was glad to see the Police Department distributed
newsletters to the Neighborhood Watch people. He suggested that the next newsletter contain
information on the new Dog Ordinance. Chief Martin stated that he will include this information.
Application for Board Positions
Mayor pro tem Spears noted that there is a new applications for individuals who wish to volunteer
for various Board or Committee positions. She stated that the Kendall County Record would be
printing the form this week and she thanked them for doing this.
Dam Advisory Committee
City Treasurer Allen commented that there was a Dam Advisory Committee meeting and he
wanted to share an interesting item with the Council. He stated that it sounds like the Illinois
Department of Natural Resources would be returning to look for conditional guidance from the
Council.
ADJOURNMENT
Mayor pro tem Spears entertained a motion to adjourn. So moved by Alderman Anderson;
seconded by Alderman Sticka.
Motion approved by a viva voce vote.
Meeting adjourned at 7:25 P.M.
Minutes submitted by:
Jacquelyn Milschewski, City Clerk
City of Yorkville, Illinois
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CITY
CITY OF YORKVILLE
MONTHLY TREASURERS REPORT
FOR THE MONTH OF DECEMBER
AS OF DECEMBER 31, 2002
FUND BALANCE REVENUE EXPENSE TRANSFER BALANCE
General 1,458,087.40 442,786.48 680,364.43 (6,539.36) 1,213,970.09
Water 390,205.66 94,787.53 80,319.37 0.00 404,673.82
Wtr Impry Exp 2,753,279.38 21,176.81 14,296.02 (106,698.00) 2,653,462.17
Motor Fuel 241,760.52 15,731.96 12,240.87 0.00 245,251.61
Mun. Bldg. 91,000.79 3,450.00 1,409.56 0.00 93,041.23
Sewer Maint. (64,550.36) 33,526.42 29,350.10 (25,985.36) (86,359.40)
Sanitary Sewer 990,013.77 29,289.39 15,129.15 (137,955.36) 866,218.65
Land Cash 287,332.90 6,770.93 1,185.00 0.00 292,918.83
Land Aquistion 74,137.00 0.00 0.00 0.00 74,137.00
Working Cash' 112,838.72 132.19 0.00 0.00 112,970.91
South Sewer 10,673.50 0.00 0.00 0.00 10,673.50
Trust & Agency (386,778.08) 185,238.04 25,898.00 0.00 (227,438.04)
Debt Service (255,350.63) 2,791.25 57,937.19 303,130.72 (7,365.85)
PD Capital 31,968.63 3,750.00 0.00 (25,952.64) 9,765.99
PW Capital 33,741.58 10,350.00 500.00 0.00 43,591.58
Fox Indus. 79,701.70 2,433.11 0.00 0.00 82,134.81
TOTAL 5,848,062.48 852,214.11 918,629.69 0.00 5,781,646.90
r
Robert Allen
Treasurer