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City Council Minutes 2003 02-11-03 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD, ON TUESDAY. FEBRUARY 11.. 2003. Alderwoman Spears called the meeting to order at 7:00 P.M and led the Council in the Pledge of Allegiance. City Clerk Milschewski explained that due to the death in his family Mayor Prochaska was unable to attend the meeting and she requested a motion to appoint Alderwoman Spears as Mayor j pro tem. So moved by Alderman Kot; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -4 Nays -0 Anderson-aye, Besco -aye, Kot -aye, Sticka -aye ROLL CALL Clerk Milschewski called the roll. Ward I James Absent Sticka Present Ward II Burd Absent Kot Present Ward III Anderson Present Munns Absent Ward IV Besco Present Spears Present (Mayor pro tem) Also present: City Clerk Milschewski, City Treasurer Allen, City Administrator Graff, City Attorney Kramer, Police Chief Martin, Finance Director Pleckham, Director of Public Works Dhuse, and Executive Director of Parks & Recreation Brown QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor pro tem Spears welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA City Treasurer Allen requested that the December 2002 Treasurer Report be added to the agenda. He stated that he turned in the report too late on Friday, February 7, 2003 to make the agenda. Mayor pro tem Spears tabled Mayor Prochaska's report until the next City Council meeting. Alderman Sticka noted that Item #1 (Kylyn's Ridge final plat) under the Economic Development Committee report was being tabled because the engineering review had not been completed. Alderman Anderson noted that Item #1 under the Public Safety Committee report should be under the Public Works Committee report. COMMITTEE MEETING DATES Public Works Committee 6:30 P.M., Monday, February 24, 2003 City of Yorkville Conference Room 800 Game Farm Road - Economic Development Committee 7:00 P.M., Thursday, February 20, 2003 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Thursday, February 13, 2003 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday February 27, 2003 City of Yorkville Conference Room 800 Game Farm Road PRESENTATION None. i The Minutes of the Regular Meetine of the Citv Council - February 11, 2003 - nage 2 CITIZEN COMMENTS None. PUBLIC HEARINGS None. CONSENT AGENDA 1. Minutes for Approval a. Minutes from the City Council Meeting of January 28, 2003 b. Minutes from the Committee of the Whole Meeting of October 1, 2002 2. Ordinance 2003 -13 Ordinance Revising Membership of Park & Recreation Board 3. Monthly Police Reports for November and December 2002 4. Ordinance 2003 -14 Ordinance Amending Dog Ordinance 5. Sunflower Estates Unit 3 — Bond Reduction #3 6. Yorkville Business Center Units 2 & 3 — Bond Reduction 7. Water Reports for December 2002 A motion was made by Alderman Anderson to approve the consent agenda as presented; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -5 Nays -0 Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye PLANNING COMMISSION /ZONING BOARD OF APPEAL No report. BILLS FOR APPROVAL A motion was made by Alderman Anderson to approve the paying of the bills listed on the Vendor Invoice Register #235 dated February 7, 2003: checks in the amount of $301,281.44 (vendor), $102,957.78 (payroll period ending 1/25/03), for a total of $404,239.22: seconded by Alderman Besco. - Motion approved by a roll call vote. Ayes -5 Nays -0 Besco -aye, Kot -aye, Sticka -aye, Anderson -aye, Spears -aye City Attorney Kramer noted that due to Illinois law, if one half or less of a Council is present to vote, the mayor is required to vote. REPORTS MAYOR'S REPORT No report. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT City Treasurer Allen requested a motion for the approval of the monthly Treasurer's Report for December 2002 as presented. So moved by Alderman Anderson; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -5 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Kot -aye Treasurer Allen expressed his family's condolences to the Prochaska family. CITY ADMINISTATOR'S REPORT Administrator Graff reported that the Big Brothers/Big Sisters would be having their annual fund raiser- bowling event on March 4, 2003 at Fox River Lanes. He stated that Mayor Prochaska has received a challenge from both Oswego and Plano. He stated that if anyone was interested in bowling as the Mayor's team members, please contact Mayor Prochaska. The times for bowling are 4:00, 5:00, 6:00 or 7:00 p.m. and he'd like to know what time is preferable. The Minutes of the Regular Meeting of the Citv Council - February 11. 2003 - page 3 i Mayor pro tem noted that her daughter Cherese Spears was bowling in her place and was looking for pledges. FINANCE DIRECTOR'S REPORT (Ordinance) 2003 -15 Single- Family Mortgage Revenue Bond Finance Director Traci Pleckham requested a motion to approve an ordinance authorizing the execution and delivery of an Intergovernmental Cooperation Agreement and certain documents in connection therewith; and related matters and to authorize the Mayor and City Clerk to execute all documents. Attorney Kramer noted that this was a follow up ordinance to the bonding for the First Time Home Buyers Program that allows all the intergovernmental agencies signing the agreement to participate in the program. So moved by Alderman Sticka; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -5 Nays -0 Besco -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE REPORT No report. EXECUTIVE DIRECTOR OF PARKS & RECREATION No report. Mayor pro tem Spears asked the status on the grant for open space that Director Brown applied for. Ms. Brown indicated that the city should hear something in about two weeks because the Governor is now reviewing grants. COMMUNITY & LIAISON REPORT No report. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Revised Engineering Agreements with EEI For Water Improvements A motion was made by Alderman Kot to approve the revised Professional Engineering Services Agreement with Engineering Enterprises, Inc. for the Water Improvement Project, not to exceed $1,750,000.00 and to authorize the Mayor and City Clerk to execute the document; seconded by Alderman Besco. Alderman Kot commented that the City has moved from the lime softening to cation exchange to remove the radium. This change along with the south pressure zone and well #7 engineering is still saving the City approximately $235,000.00. Motion approved by a roll call vote. Ayes -5 Nays -0 Kot -aye, Spears -aye Sticka -aye, ARdgson -aye, Besco -aye Truck Order A motion was made by Alderman Kot to approve the request to order an International Single _ Axle Dump Truck with equipment from Prairie International not to exceed $80,000.00; seconded by Alderman Besco. Alderman Kot clarified that this truck is a state purchase and the City is trying to get a head start so that it gets its equipment in time for next winter. Motion approved by a roll call vote. Ayes -5 Nays. -* Kot -aye, Spears -aye, Sticka -aye, Andersen -aye, Besco -aye i The Minutes of the Regular Meeting of the Citv Council - February 11. 2003 - Wee 4 (Ordinance) 2003 -16 Vacating Utilitv Easement on Lot 1. Block 2 in Fox Industrial Park Unit 1 A motion was made by Alderman Kot to approve a ten foot utility easement located in Lot 1, Block 2 in Fox Industrial Park Unit 1 and the creation of a ten foot water easement, detention easement and ten foot utility easement as displayed on the plat: seconded by Alderman Sticka. i Administrator Graff commented on the cross access agreement. Attorney Kramer noted that there is a cross access easement which is a totally private road affecting three separate parcels. Two parcels have closed and the owners have signed the easement and when the third closes the third owner will sign and it will be recorded. The City will have no liability to the road; it will be privately maintained. Motion approved by a roll call vote. Ayes -5 Nays -0 Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye Hvdraulic Street Sanitary Sewer Engineering Services A motion was made by Alderman Kot to approve the Professional Services Agreement with Walter E. Deuchler Associates, Inc. for design services and construction guidance of the Hydraulic Street Sanitary Sewer Interceptor Project, not to exceed $405,000.00 and to authorize the Mayor and City Clerk to execute the agreement upon receiving the funds from Wyndham Deerpoint and Wiseman Hughes as stated in their annexation agreements; seconded by Alderman Sticka. Alderman Kot noted that the funds for the services will be coming from the developers so nothing will happen until they are received. Administrator Graff noted that the developers have been notified and have indicated that the funds should be deposited in the next ten days. Motion approved by a roll call vote. Ayes -5 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Kot -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT PC 2002 -12 - Kvlvn's Ridge Final Plat A motion was made by Alderman Sticka to table PC 2002 -12 Kylyn's Ridge Final Plat; seconded by Alderman Besco. Motion approved by a viva voce vote. Facade Program Disbursement Reauests A motion was made by Alderman Sticka to approve the Facade Program Disbursements in the amount of $8,056.20 and $1,850.00 as recommended by the Facade Committee; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -5 Nays -0 Sticka -aye, Anderson -aye, Besco -aye, Kot -aye, Spears -aye PUBLIC SAFETY COMMITTEE REPORT Alderman Anderson noted that this item came out of the Public Works Committee and he had noted earlier that it should be moved to the Public Works Committee Report. Alderman Kot stated that he asked about this item before the meeting and because the Human Resource Committee (HRC) comes out of the Public Safety Committee, it was placed under that report. -- Alderman Anderson noted that this item has never been discussed by the Public Safety Committee. Administrator Graff commented that the HRC liaison was the Public Safety Committee. Alderman Anderson stated he would make the motion. Human Resource Committee Historical Street Name List A motion was made by Alderman Anderson to approve the Historical Street Name List as recommended by the Human Resource Commission; seconded by Alderman Besco. Alderman Kot noted that this item had been discussed at length at the Committee of the Whole meeting. He stated that everyone on the list deserved to be on it and he felt that it was another issue if the Council thought for future purposes that individuals holding public office should or should not be considered for the list. He stated that the HRC developed the list at the Council's direction and the criteria could be modified at a later date I The Minutes of the Regular Meeting of the Citv Council - February 11. 2003 - Dage 5 Alderman Sticka commented that he brought up the discussion on the criteria and agreed with Alderman Kot that the criteria should be reviewed. Alderman Anderson also agreed with this. i Mayor pro tem Spears noted that the HRC discussed this extensively and they felt that Representative Cross and Speaker of the House Hastert were nominated for something other than the office they hold. She stated that she will bring the Council's suggestions for further discussion back to the HRC. Motion approved by a roll call vote. Ayes -5 Nays -0 Anderson -aye, Besco -aye, Kot -aye, Spears -aye, Sticka -aye ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Hold Harmless Agreement Attorney Kramer stated that the City of Plano has asked to test well #5 and there needs to be a Hold Harmless Agreement granting them permission to enter unto the property and conduct the tests. Plano agrees to and indemnifies Yorkville against any damages caused by their activities. He requested a motion to authorize the Mayor and City Clerk to accept the Hold Harmless Agreement. So moved by Alderman Anderson; seconded by Alderman Besco. Motion approved by a viva voce vote. Neighborhood Watch Alderman Sticka commented that he was glad to see the Police Department distributed newsletters to the Neighborhood Watch people. He suggested that the next newsletter contain information on the new Dog Ordinance. Chief Martin stated that he will include this information. Application for Board Positions Mayor pro tem Spears noted that there is a new applications for individuals who wish to volunteer for various Board or Committee positions. She stated that the Kendall County Record would be printing the form this week and she thanked them for doing this. Dam Advisory Committee City Treasurer Allen commented that there was a Dam Advisory Committee meeting and he wanted to share an interesting item with the Council. He stated that it sounds like the Illinois Department of Natural Resources would be returning to look for conditional guidance from the Council. ADJOURNMENT Mayor pro tem Spears entertained a motion to adjourn. So moved by Alderman Anderson; seconded by Alderman Sticka. Motion approved by a viva voce vote. Meeting adjourned at 7:25 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois PLEASE SIGN IN MEETING: \ �.. DATE: NAME STREET ADDRESS bon WaI++ I `I�ZrRCO��s CITY CITY OF YORKVILLE MONTHLY TREASURERS REPORT FOR THE MONTH OF DECEMBER AS OF DECEMBER 31, 2002 FUND BALANCE REVENUE EXPENSE TRANSFER BALANCE General 1,458,087.40 442,786.48 680,364.43 (6,539.36) 1,213,970.09 Water 390,205.66 94,787.53 80,319.37 0.00 404,673.82 Wtr Impry Exp 2,753,279.38 21,176.81 14,296.02 (106,698.00) 2,653,462.17 Motor Fuel 241,760.52 15,731.96 12,240.87 0.00 245,251.61 Mun. Bldg. 91,000.79 3,450.00 1,409.56 0.00 93,041.23 Sewer Maint. (64,550.36) 33,526.42 29,350.10 (25,985.36) (86,359.40) Sanitary Sewer 990,013.77 29,289.39 15,129.15 (137,955.36) 866,218.65 Land Cash 287,332.90 6,770.93 1,185.00 0.00 292,918.83 Land Aquistion 74,137.00 0.00 0.00 0.00 74,137.00 Working Cash' 112,838.72 132.19 0.00 0.00 112,970.91 South Sewer 10,673.50 0.00 0.00 0.00 10,673.50 Trust & Agency (386,778.08) 185,238.04 25,898.00 0.00 (227,438.04) Debt Service (255,350.63) 2,791.25 57,937.19 303,130.72 (7,365.85) PD Capital 31,968.63 3,750.00 0.00 (25,952.64) 9,765.99 PW Capital 33,741.58 10,350.00 500.00 0.00 43,591.58 Fox Indus. 79,701.70 2,433.11 0.00 0.00 82,134.81 TOTAL 5,848,062.48 852,214.11 918,629.69 0.00 5,781,646.90 r Robert Allen Treasurer