Public Works Packet 2019 02-19-19
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, February 19, 2019
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: January 15, 2019
New Business:
1. PW 2019-09 Snow Operations Report
2. PW 2019-10 Water Department Reports for October, November and December 2018
3. PW 2019-11 Downtown Train Track Gates
4. PW 2019-12 Windett Ridge Bond Release
Old Business:
1. PW 2018-102 East Alley and Van Emmon
Additional Business:
2018/2019 City Council Goals – Public Works Committee
Goal Priority Staff
“Road to Better Roads Funding” 5 Bart Olson, Eric Dhuse & Rob Fredrickson
“Water Planning” 6 Eric Dhuse & Brad Sanderson
“Municipal Building Needs & Planning” 7 Bart Olson, Eric Dhuse, Rob Fredrickson,
Tim Evans & Erin Willrett
“Traffic Patrol” 9 Eric Dhuse & Rich Hart
“Whispering Meadows” 10 Bart Olson & Brad Sanderson
“Vehicle Replacement” 12 Bart Olson, Eric Dhuse, Rob Fredrickson,
Rich Hart & Tim Evans
“Water Conservation Plan” 14 Eric Dhuse & Brad Sanderson
“Capital Improvement Plan” 16 Eric Dhuse, Rob Fredrickson &
Brad Sanderson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, February 19, 2019
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. January 15, 2019
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2019-09 Snow Operations Report
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2019-10 Water Department Reports for October, November and December 2018
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2019-11 Downtown Train Track Gates
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2019-12 Windett Ridge Bond Release
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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OLD BUSINESS:
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1. PW 2018-102 East Alley and Van Emmon
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – January 15, 2019
Public Works Committee – February 19, 2019
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 3
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, January 15, 2019, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Jackie Milschewski
Alderman Ken Koch
Absent: Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson Public Works Director Eric Dhuse
Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI
Alderman Chris Funkhouser
Other Guests:
Marc Lewan, Rowdy's Dan Ruther, Original Southbank Bar-B-Que
The meeting was called to order at 6:00pm by Chairman Joel Frieders.
Citizen Comments: None
Chairman Frieders amended the agenda to move Item #2 “East Alley and Van Emmon” from Old
Business to the top of the agenda.
Old Business: (out of sequence)
2. PW 2-18-102 East Alley and Van Emmon
Mr. Dhuse and Mr. Lewan had discussed ideas regarding traffic flow in the alley between Hydraulic
and Van Emmon east of Rt. 47. When YPAC is holding classes, the traffic tends to stack on Van
Emmon while cars wait to turn left into the alley. A suggestion was made to make an entrance east of
the Farm Bureau building and have drivers exit onto Van Emmon. Chairman Frieders noted a possible
blind corner near the Farm Bureau building. Other suggestions were made including Van Emmon as
the exit and an entrance/exit east of the Farm Bureau building, however, some parking spots may be
lost due to sight lines. The power poles in the parking lot need to be considered as well. Another
suggestion was to enter by the Farm Bureau or Heustis, make a circle to exit or pave an area by Casa
Santiago for an exit.
Page 2 of 3
Chairman Frieders asked to have all options presented side by side with costs included. Lighting for
the area was also discussed and Mr. Dhuse will check with Com Ed about securing lease agreements to
mount lights on their poles. This will come back to committee next month.
Previous Meeting Minutes: December 18, 2018 (out of sequence)
The minutes were approved as presented.
New Business:
1. PW 2019-01 Snow Operations Report
Mr. Dhuse said there were only two snow events for the month and two more since this report. There
has been some trouble with some snow removal equipment which is being repaired. An additional
employee will be coming on board soon.
2. PW 2019-02 Capital Improvement Summary
This is the quarterly report and there was no discussion.
3. PW 2019-03 Quarterly Bond and Letter of Credit Reduction Summary
Mr. Sanderson said there was no activity in the last quarter. No further action.
4. PW 2019-04 Riverfront and Bristol Bay Parking Improvements – Change Order No. 1
This is a balancing change order that reduces the amount by about $3,000 on a $270,000 contract. No
further discussion.
5. PW 2019-05 Autumn Creek – Unit 2C Bond Release
Mr. Sanderson said all improvements have been made and he recommended full release of the bond.
This moves to the Council consent agenda.
6. PW 2019-06 Bristol Bay – Unit 11 Bond Release
All punchlist items have been completed and Mr. Sanderson recommended full release. This also
moves to the Council consent agenda.
7. PW 2019-07 MFT Resolution for 2019 Road to Better Roads Program
This is the annual resolution needed by IDOT to allocate funds. Mr. Sanderson recommended
approval and it will be sent to IDOT after the Council approves it. March is the tentative award of
funds. Mr. Dhuse said there is a small sliver of land by Casey's that goes into the township which the
city will maintain. A larger dollar amount will be discussed for the 2020 budget discussions. This
resolution moves to the Council consent agenda.
8. PW 2019-08 Cannonball Trail and Kennedy Road Speed Study
Mr. Olson said there is a proposal from EEI to do a full speed study on these roads, however, it is not
budgeted. Alderman Frieders commented that motorists will drive whatever speed they want, not what
is posted and he has reservations about authorizing money for a full study. Mr. Funkhouser and Ms.
Milschewski agreed. Alderman Milschewski pointed out that much of the traffic on these roads is
generated from drivers trying to avoid the construction areas and that a study at this time might be
skewed. Mr. Olson said a study is needed at some point and the committee decided to postpone the
traffic study and bring the matter back to committee at a later time.
Page 3 of 3
Old Business:
1. PW 2018-101 Cannonball Trail Safety Analysis
There was a request at a previous meeting to add some additional signage and a 3-foot paved shoulder
to Cannonball Trail at the curve. Rumble strips were also discussed. Mr. Sanderson said the estimated
cost for these solutions is $59,000 to $60,000. Mr. Olson said The Police Chief also had some ideas
and also called for more patrol. Solar-powered speed signs are being purchased that will register
driving speed, vehicle counts, etc. Mr. Olson will advise the Aldermen when the signs are being
delivered. It was decided to proceed with the traffic speed signs, discuss further ideas with the Police
Chief and move forward with minor fixes, but no costly road projects at this time.
Additional Business:
Chairman Frieders asked for additional “no parking” signs on the east side of Allan Dale Rd. between
Redbud and Honeysuckle. He requested this due to a recent near miss accident.
Mr. Olson briefly mentioned a Blackberry Woods letter of credit call authorized by the City Council.
He said the developer has not responded and the City Attorney has been advised.
There was no further business and the meeting was adjourned at 7:10pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2019-09
Snow Operations Report February 2019
Public Works Committee – February 19, 2019
None
Informational only
Eric Dhuse Public Works
Name Department
Summary
Below please find the monthly report for snow removal operations. I have also included
salt and brine data that we have gathered from our trucks.
Background
This month more than made up for the last one. We did nothing but plow, salt and repair
equipment.
January winter operations that were performed since the last report were on the following dates:
12, 14, 19, 20, 22, 23, 24, 25, 26, 28, and 31.
February winter operations up to and including the 13th were on the following dates: 1, 5, 10, 11,
12, and 13.
During these operations, the public works and parks departments have dealt with some of
the coldest temperatures on record, multiple ice storms, and dramatic temperature swings that
result in multiple plowing and salting passes for one event. Our employees have done an
incredible job of keeping the streets in great shape overall, but also making sure that the parking
lots, and building sidewalks are cleared and safe for our residents and patrons. All of the
employees have put in very long hours on many days to make sure that everyone else can get
where they need to go safely.
I have compiled the entire months data into one spreadsheet for your review.
1/12‐2/13
2/13/2019
Recorder ED
Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Salt Brine
Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt Miles Miles
1 9 1428.30 14.84 273300.00 136.65 396.09 1454.00 10.64 690.00 645.00
2 27 1372.50 13.28 303017.00 151.51 404.02 3108.00 20.51 750.00 636.00
3 13 1356.50 13.08 250647.00 125.32 360.64 2186.00 17.44 695.00 681.00
4 23 1157.80 11.68 253317.00 126.66 397.67 1781.00 14.06 637.00 616.00
5 10 441.90 6.12 116966.00 58.48 453.36 32.00 258.00 258.00
6 28 1304.00 6.94 275839.00 137.92 506.13 1208.00 8.76 545.00 471.00
7 22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
8 11 1400.10 12.34 336303.00 168.15 417.25 1969.00 11.71 806.00 648.00
8461 9.79 1809389 905 419.31 11738 13.85 4381 3955
Avg. Avg. Avg.
Additional tons of salt estimated to be used by truck 22 136
Additional tons of salt estimated to be used by one ton trucks 130
TOTAL ESTIMATED SALT USAGE 1171
EVENT TOTALS
MONTHLY TOTALSSnow Event Date
Date of Recording
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: February 13, 2019
Subject: February Snow Operations Report
As you can see in the table, we used almost 1200 tons of salt in a month. That is only
200 tons less than I had ordered for the entire year. Thankfully, we were able to carry over some
salt from last year and had 1000 tons in storage for just this type of scenario. We have currently
used approximately 300 tons of our salt that was in storage, leaving us an additional 700 tons
available to us on an as needed basis. Our current supply at the shop is approximately 400 tons
and we have the ability to order an additional 260 tons at our contract price. I believe that we
will have enough salt to get through this winter with some to spare. We may want to look at
purchasing salt during the off season if the price is reasonable to be able to replenish our stock
pile at the county facility. If the prices drop near what the contract prices were, we are looking at
$15,000 put us back at capacity in storage.
Fleet Status
Y10- out for at least 10 more days. Engine trouble that is being repaired right now. Cost
estimate is $3500.00
Y 28 – can only be used for a salt truck at this time due to a broken transmission bell housing.
This is at least the third time this has happened to this truck. It is a known problem with that
year’s truck that International did not stand behind even though they came out with an
aftermarket stabilizer kit to help prevent this issue. We are not taking this truck in for repair
until we get the other one back. We cant afford to be down 2 large salt trucks at this time. Cost
estimate unknown at this time.
Y22 – We have been trying to get this truck completed since December. We have had trouble
with the vendor that built our system to get us the wiring harness that will allow us to complete
the build of the brine tank insert system. This was the slide in tank that will allow us to anti-ice
up to 3 lanes at a time along with spreading salt and pre wetting applications. In addition, this
unit slides in and out of the truck to allow us to use the truck for other purposed during the
winter. At this time, we have installed a work around that will allow us to spread salt, but not
anti – ice nor record any of the data. We will continue to try and get the needed wiring to
complete this project.
All other trucks have had their share of required maintenance due to constant use, but at
this time are functional.
Recommendation
I would ask that this be placed on the February 19, 2019 Public Works Committee
meeting as an informational item. If you have any questions or need further information, please
let me know.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2019-10
Water Department Reports for October, November, and December 2018
Public Works Committee – February 19, 2019
Majority
Approval
Monthly water reports.
Eric Dhuse Public Works
Name Department
United City of Yorkville
WATER DEPARTMENT REPORT
__ OCTOBER 2018 _
MONTH / YEAR
WELLS
NO WELL DEPTH
(FEET)
PUMP DEPTH
(FEET)
WATER ABOVE PUMP
(FEET)
THIS MONTH’S PUMPAGE
(GALLONS)
3 Abandoned
4 1386 664 384 17,010,000
7 1527 1125 563 7,838,000
8 1375 840 490 11,078,000
9 1353 867 522 11,427,000
TOTAL TREATED 43,261,000
CURRENT MONTH’S PUMPAGE IS 8,445,000 GALLONS LESS THAN LAST MONTH
_1,065,000 GALLONS LESS THAN LAST YEAR
DAILY AVERAGE PUMPED: _1,528,000 GALLONS
DAILY MAXIMUM PUMPED: _2,266,000 GALLONS
DAILY AVERAGE PER CAPITA USE: __77.53_ GALLONS
WATER TREATMENT:
CHLORINE: 1,647_ LBS. FED CALCULATED CONCENTRATION: _ 4.56 MG/L
FLUORIDE _ 220 LBS. FED CALCULATED CONCENTRATION: __0.11 __ MG/L
POLYPHOSPHATE: _1,227 LBS. FED CALCULATED CONCENTRATION: ___1.19___ MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
________SATISFACTORY ___0___ UNSATISFACTORY (EXPLAIN)
___________________________________________________________________________________________
FLUORIDE: __ ___ SAMPLES TAKEN CONCENTRATION: _ __ MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: __ __ NUMBER OF LEAKS OR BREAKS REPAIRED: ______
MXU’S: __ ____ BATTERIES REPLACED: ______
NEW CUSTOMERS:
RESIDENTIAL: ___ _ COMMERCIAL: ______ _ INDUSTRIAL/GOVERNMENTAL: ____ ___
COMMENTS:
United City of Yorkville
WATER DEPARTMENT REPORT
__ NOVEMBER 2018 _
MONTH / YEAR
WELLS
NO WELL DEPTH
(FEET)
PUMP DEPTH
(FEET)
WATER ABOVE PUMP
(FEET)
THIS MONTH’S PUMPAGE
(GALLONS)
3 Abandoned
4 1386 664 384 14,732,000
7 1527 1125 563 7,022,000
8 1375 840 490 11,682,000
9 1353 867 522 10,062,000
TOTAL TREATED 40,164,000
CURRENT MONTH’S PUMPAGE IS 3,854,000 GALLONS LESS THAN LAST MONTH
_1,923,000 GALLONS LESS THAN LAST YEAR
DAILY AVERAGE PUMPED: _1,450,000 GALLONS
DAILY MAXIMUM PUMPED: _2,342,000 GALLONS
DAILY AVERAGE PER CAPITA USE: __68.19_ GALLONS
WATER TREATMENT:
CHLORINE: 1,180_ LBS. FED CALCULATED CONCENTRATION: _ 3.52 MG/L
FLUORIDE _ 153 LBS. FED CALCULATED CONCENTRATION: __0.10 __ MG/L
POLYPHOSPHATE: _1,163 LBS. FED CALCULATED CONCENTRATION: ___1.22___ MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
________SATISFACTORY ___0___ UNSATISFACTORY (EXPLAIN)
___________________________________________________________________________________________
FLUORIDE: __ ___ SAMPLES TAKEN CONCENTRATION: _ __ MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: __ __ NUMBER OF LEAKS OR BREAKS REPAIRED: ______
MXU’S: __ ____ BATTERIES REPLACED: ______
NEW CUSTOMERS:
RESIDENTIAL: ___ _ COMMERCIAL: ______ _ INDUSTRIAL/GOVERNMENTAL: ____ ___
COMMENTS:
United City of Yorkville
WATER DEPARTMENT REPORT
__ DECEMBER 2018 _
MONTH / YEAR
WELLS
NO WELL DEPTH
(FEET)
PUMP DEPTH
(FEET)
WATER ABOVE PUMP
(FEET)
THIS MONTH’S PUMPAGE
(GALLONS)
3 Abandoned
4 1386 664 384 16,112,000
7 1527 1125 563 7,201,000
8 1375 840 490 11,932,000
9 1353 867 522 10,449,000
TOTAL TREATED 45,694,000
CURRENT MONTH’S PUMPAGE IS 2,196,000 GALLONS MORE THAN LAST MONTH
_ 155,000 GALLONS LESS THAN LAST YEAR
DAILY AVERAGE PUMPED: _1,474,000 GALLONS
DAILY MAXIMUM PUMPED: _2,496,000 GALLONS
DAILY AVERAGE PER CAPITA USE: __71.58 _ GALLONS
WATER TREATMENT:
CHLORINE: 1,092_ LBS. FED CALCULATED CONCENTRATION: _ 3.11 MG/L
FLUORIDE _ 72 LBS. FED CALCULATED CONCENTRATION: __0.06 __ MG/L
POLYPHOSPHATE: _1,106 LBS. FED CALCULATED CONCENTRATION: ___1.10___ MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
________SATISFACTORY ___0___ UNSATISFACTORY (EXPLAIN)
___________________________________________________________________________________________
FLUORIDE: __ ___ SAMPLES TAKEN CONCENTRATION: _ __ MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: __ __ NUMBER OF LEAKS OR BREAKS REPAIRED: ______
MXU’S: __ ____ BATTERIES REPLACED: ______
NEW CUSTOMERS:
RESIDENTIAL: ___ _ COMMERCIAL: ______ _ INDUSTRIAL/GOVERNMENTAL: ____ ___
COMMENTS:
Have a question or comment about this agenda item?
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Agenda Item Summary Memo
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Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #3
Tracking Number
PW 2019-11
Downtown Train Track Gates
Public Works Committee – February 19, 2019
A discussion will take place at the meeting.
Bart Olson Administration
Name Department
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
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Agenda Item Number
New Business #5
Tracking Number
PW 2019-13
Windett Ridge
Public Works Committee – February 19, 2019
Majority
Consideration of Approval
Subdivision Bond Release
Brad Sanderson Engineering
Name Department
The one-year warranty period for the improvements previously accepted in Windett Ridge has
expired.
The developer has completed all outstanding items noted in our December 14, 2018 punchlist
letter with the exception of the shared use path repair. In lieu of making the repairs, the
developer has offered to provide the City cash in the amount of $3,812.50 so that City staff can
make the repairs. This is acceptable to City staff.
Once the payment has been received, we are in support of releasing the maintenance bond
(Lexon Insurance Co. #1155514) in the amount of $66,478.00.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: February 4, 2019
Subject: Windett Ridge
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Old Business #1
Tracking Number
PW 2018-102
East Alley and Van Emmon
Public Works Committee – February 19, 2019
See attached.
Bart Olson Administration
Name Department