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Public Works Committee Minutes 2019 01-15-19Page 1 of 3 APPROVED 2/19/19 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, January 15, 2019, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joel Frieders Alderman Jackie Milschewski Alderman Ken Koch Absent: Alderman Seaver Tarulis Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI Alderman Chris Funkhouser Other Guests: Marc Lewan, Rowdy's Dan Ruther, Original Southbank Bar-B-Que The meeting was called to order at 6:00pm by Chairman Joel Frieders. Citizen Comments: None Chairman Frieders amended the agenda to move Item #2 “East Alley and Van Emmon” from Old Business to the top of the agenda. Old Business: (out of sequence) 2. PW 2-18-102 East Alley and Van Emmon Mr. Dhuse and Mr. Lewan had discussed ideas regarding traffic flow in the alley between Hydraulic and Van Emmon east of Rt. 47. When YPAC is holding classes, the traffic tends to stack on Van Emmon while cars wait to turn left into the alley. A suggestion was made to make an entrance east of the Farm Bureau building and have drivers exit onto Van Emmon. Chairman Frieders noted a possible blind corner near the Farm Bureau building. Other suggestions were made including Van Emmon as the exit and an entrance/exit east of the Farm Bureau building, however, some parking spots may be lost due to sight lines. The power poles in the parking lot need to be considered as well. Another suggestion was to enter by the Farm Bureau or Heustis, make a circle to exit or pave an area by Casa Santiago for an exit. Chairman Frieders asked to have all options presented side by side with costs included. Lighting for Page 2 of 3 the area was also discussed and Mr. Dhuse will check with Com Ed about securing lease agreements to mount lights on their poles. This will come back to committee next month. Previous Meeting Minutes: December 18, 2018 (out of sequence) The minutes were approved as presented. New Business: 1. PW 2019-01 Snow Operations Report Mr. Dhuse said there were only two snow events for the month and two more since this report. There has been some trouble with some snow removal equipment which is being repaired. An additional employee will be coming on board soon. 2. PW 2019-02 Capital Improvement Summary This is the quarterly report and there was no discussion. 3. PW 2019-03 Quarterly Bond and Letter of Credit Reduction Summary Mr. Sanderson said there was no activity in the last quarter. No further action. 4. PW 2019-04 Riverfront and Bristol Bay Parking Improvements – Change Order No. 1 This is a balancing change order that reduces the amount by about $3,000 on a $270,000 contract. No further discussion. 5. PW 2019-05 Autumn Creek – Unit 2C Bond Release Mr. Sanderson said all improvements have been made and he recommended full release of the bond. This moves to the Council consent agenda. 6. PW 2019-06 Bristol Bay – Unit 11 Bond Release All punchlist items have been completed and Mr. Sanderson recommended full release. This also moves to the Council consent agenda. 7. PW 2019-07 MFT Resolution for 2019 Road to Better Roads Program This is the annual resolution needed by IDOT to allocate funds. Mr. Sanderson recommended approval and it will be sent to IDOT after the Council approves it. March is the tentative award of funds. Mr. Dhuse said there is a small sliver of land by Casey's that goes into the township which the city will maintain. A larger dollar amount will be discussed for the 2020 budget discussions. This resolution moves to the Council consent agenda. 8. PW 2019-08 Cannonball Trail and Kennedy Road Speed Study Mr. Olson said there is a proposal from EEI to do a full speed study on these roads, however, it is not budgeted. Alderman Frieders commented that motorists will drive whatever speed they want, not what is posted and he has reservations about authorizing money for a full study. Mr. Funkhouser and Ms. Milschewski agreed. Alderman Milschewski pointed out that much of the traffic on these roads is generated from drivers trying to avoid the construction areas and that a study at this time might be skewed. Mr. Olson said a study is needed at some point and the committee decided to postpone the traffic study and bring the matter back to committee at a later time. Old Business: Page 3 of 3 1. PW 2018-101 Cannonball Trail Safety Analysis There was a request at a previous meeting to add some additional signage and a 3-foot paved shoulder to Cannonball Trail at the curve. Rumble strips were also discussed. Mr. Sanderson said the estimated cost for these solutions is $59,000 to $60,000. Mr. Olson said The Police Chief also had some ideas and also called for more patrol. Solar-powered speed signs are being purchased that will register driving speed, vehicle counts, etc. Mr. Olson will advise the Aldermen when the signs are being delivered. It was decided to proceed with the traffic speed signs, discuss further ideas with the Police Chief and move forward with minor fixes, but no costly road projects at this time. Additional Business: Chairman Frieders asked for additional “no parking” signs on the east side of Allan Dale Rd. between Redbud and Honeysuckle. He requested this due to a recent near miss accident. Mr. Olson briefly mentioned a Blackberry Woods letter of credit call authorized by the City Council. He said the developer has not responded and the City Attorney has been advised. There was no further business and the meeting was adjourned at 7:10pm. Minutes respectfully transcribed by Marlys Young, Minute Taker