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City Council Packet 2019 02-26-19 AGENDA CITY COUNCIL MEETING Tuesday, February 26, 2019 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Seaver Tarulis Ken Koch Arden Joe Plocher Joel Frieders Jason Peterson Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. PW 2019-10 Water Department Reports for October, November and December 2018 2. PW 2019-12 Windett Ridge Bond Release – authorize the release of the maintenance bond (Lexon Insurance Co. #1155514 in the amount of $66,478.00) 3. ADM 2018-95 Resolution Approving a Professional Services Agreement with American Tire and Automotive for City Fleet Maintenance Services – authorize the Mayor and City Clerk to execute 4. ADM 2019-02 Monthly Treasurer’s Report for November 2018, December 2018 and January 2019 5. ADM 2019-06 Enterprise Resource Planning (ERP) RFP – authorize staff to issue a request for proposal for an Enterprise Resource Planning (ERP) System. 6. ADM 2019-08 Disposal of Surplus Property Authorization – Conference Room Table – authorize staff to dispose of the city hall conference room table through auction, online transaction, donation to a non-profit organization, local taxing district or other shared services municipality. Minutes for Approval: 1. Minutes of the Special City Council – January 29, 2019 Bills for Payment (Informational): $1,487,871.41 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda February 26, 2019 Page 2 Mayor’s Report: 1. CC 2019-03 Resolution Accepting BSN Sports, LLC’s Bid to Provide 2019 Youth Baseball & Softball League Uniforms and Equipment 2. CC 2019-10 Sealed Bid Results/Approval – Sale of Police Vehicle 3. CC 2019-11 Ordinance Providing for the Issuance of United City of Yorkville, Kendall County, Illinois Special Service Area Number 2003-101 Special Tax Refunding Bonds, Series 2019 Public Works Committee Report: Economic Development Committee Report: 1. EDC 2018-87 Ordinance Approving a Third Amendment to the Annexation Agreement and Planned Unit Development Agreement (Grande Reserve Subdivision) 2. EDC 2019-16 Resolution Approving a Professional Services Agreement with Houseal Lavigne Associates, Inc. (Contract Award for Unified Development Ordinance) 3. EDC 2019-18 Ordinance Establishing Time Limits for Parking on West Van Emmon Street Public Safety Committee Report: Administration Committee Report: Park Board: Planning and Zoning Commission: 1. PZC 2019-01 Ordinance Approving the Final Plat of the Boombah Resubdivision 2. PZC 2019-02 Ordinance Amending the Yorkville Zoning Ordinance by Allowing Massage Establishments into the Office Zoning District 3. PZC 2019-04 Kane County – 9 S. 661 Jeter Road (Rezone) 1.5 Mile Review 4. PZC 2019-07 Ordinance Approving the Neighborhood Design Manual for the United City of Yorkville Traditional Neighborhood Area City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: 1. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Citizen Comments: Adjournment: City Council Agenda February 26, 2019 Page 3 COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: March 20, 2019 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Finance Library Vice-Chairman: Alderman Plocher Administration Committee: Alderman Funkhouser Committee: Alderman Peterson ECONOMIC DEVELOPMENT: March 5, 2019 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Planning & Zoning Commission Vice-Chairman: Alderman Colosimo Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Frieders Committee: Alderman Peterson PUBLIC SAFETY: April 4, 2019 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Colosimo Police School District Vice-Chairman: Alderman Tarulis Committee: Alderman Plocher Committee: Alderman Funkhouser PUBLIC WORKS: March 19, 2019 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Frieders Public Works Park Board Vice-Chairman: Alderman Koch Engineering YBSD Committee: Alderman Milschewski Parks and Recreation Committee: Alderman Tarulis UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, February 26, 2019 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC HEARING: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2019-10 Water Department Reports for October, November and December 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2019-12 Windett Ridge Bond Release □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2018-95 Resolution Approving a Professional Services Agreement with American Tire and Automotive for City Fleet Maintenance Services □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. ADM 2019-02 Monthly Treasurer’s Report for November 2018, December 2018 and January 2019 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. ADM 2019-06 Enterprise Resource Planning (ERP) RFP □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. ADM 2019-08 Disposal of Surplus Property Authorization – Conference Room Table □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Special City Council – January 29, 2019 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment (Informational) □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2019-03 Resolution Accepting BSN Sports, LLC’s Bid to Provide 2019 Youth Baseball & Softball League Uniforms and Equipment □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2019-10 Sealed Bid Results/Approval – Sale of Police Vehicle □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2019-11 Ordinance Providing for the Issuance of United City of Yorkville, Kendall County, Illinois Special Service Area Number 2003-101 Special Tax Refunding Bonds, Series 2019 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ECONOMIC DEVELOPMENT COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. EDC 2018-87 Ordinance Approving a Third Amendment to the Annexation Agreement and Planned Unit Development Agreement (Grande Reserve Subdivision) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. EDC 2019-16 Resolution Approving a Professional Services Agreement with Houseal Lavigne Associates, Inc. (Contract Award for Unified Development Ordinance) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. EDC 2019-18 Ordinance Establishing Time Limits for Parking on West Van Emmon Street □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PLANNING AND ZONING COMMISSION: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PZC 2019-01 Ordinance Approving the Final Plat of the Boombah Resubdivision □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PZC 2019-02 Ordinance Amending the Yorkville Zoning Ordinance by Allowing Massage Establishments into the Office Zoning District □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PZC 2019-04 Kane County – 9 S. 661 Jeter Road (Rezone) 1.5 Mile Review □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PZC 2019-07 Ordinance Approving the Neighborhood Design Manual for the United City of Yorkville Traditional Neighborhood Area □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number PW 2019-10 Water Department Reports for October, November and December 2018 City Council – February 26, 2019 PW 2/19/19 Moved forward to CC consent agenda. PW 2019-10 Majority Approval Monthly water reports. Eric Dhuse Public Works Name Department United City of Yorkville WATER DEPARTMENT REPORT __ OCTOBER 2018 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 3 Abandoned 4 1386 664 384 17,010,000 7 1527 1125 563 7,838,000 8 1375 840 490 11,078,000 9 1353 867 522 11,427,000 TOTAL TREATED 43,261,000 CURRENT MONTH’S PUMPAGE IS 8,445,000 GALLONS LESS THAN LAST MONTH _1,065,000 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _1,528,000 GALLONS DAILY MAXIMUM PUMPED: _2,266,000 GALLONS DAILY AVERAGE PER CAPITA USE: __77.53_ GALLONS WATER TREATMENT: CHLORINE: 1,647_ LBS. FED CALCULATED CONCENTRATION: _ 4.56 MG/L FLUORIDE _ 220 LBS. FED CALCULATED CONCENTRATION: __0.11 __ MG/L POLYPHOSPHATE: _1,227 LBS. FED CALCULATED CONCENTRATION: ___1.19___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: ________SATISFACTORY ___0___ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLUORIDE: __ ___ SAMPLES TAKEN CONCENTRATION: _ __ MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __ __ NUMBER OF LEAKS OR BREAKS REPAIRED: ______ MXU’S: __ ____ BATTERIES REPLACED: ______ NEW CUSTOMERS: RESIDENTIAL: ___ _ COMMERCIAL: ______ _ INDUSTRIAL/GOVERNMENTAL: ____ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT __ NOVEMBER 2018 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 3 Abandoned 4 1386 664 384 14,732,000 7 1527 1125 563 7,022,000 8 1375 840 490 11,682,000 9 1353 867 522 10,062,000 TOTAL TREATED 40,164,000 CURRENT MONTH’S PUMPAGE IS 3,854,000 GALLONS LESS THAN LAST MONTH _1,923,000 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _1,450,000 GALLONS DAILY MAXIMUM PUMPED: _2,342,000 GALLONS DAILY AVERAGE PER CAPITA USE: __68.19_ GALLONS WATER TREATMENT: CHLORINE: 1,180_ LBS. FED CALCULATED CONCENTRATION: _ 3.52 MG/L FLUORIDE _ 153 LBS. FED CALCULATED CONCENTRATION: __0.10 __ MG/L POLYPHOSPHATE: _1,163 LBS. FED CALCULATED CONCENTRATION: ___1.22___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: ________SATISFACTORY ___0___ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLUORIDE: __ ___ SAMPLES TAKEN CONCENTRATION: _ __ MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __ __ NUMBER OF LEAKS OR BREAKS REPAIRED: ______ MXU’S: __ ____ BATTERIES REPLACED: ______ NEW CUSTOMERS: RESIDENTIAL: ___ _ COMMERCIAL: ______ _ INDUSTRIAL/GOVERNMENTAL: ____ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT __ DECEMBER 2018 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 3 Abandoned 4 1386 664 384 16,112,000 7 1527 1125 563 7,201,000 8 1375 840 490 11,932,000 9 1353 867 522 10,449,000 TOTAL TREATED 45,694,000 CURRENT MONTH’S PUMPAGE IS 2,196,000 GALLONS MORE THAN LAST MONTH _ 155,000 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _1,474,000 GALLONS DAILY MAXIMUM PUMPED: _2,496,000 GALLONS DAILY AVERAGE PER CAPITA USE: __71.58 _ GALLONS WATER TREATMENT: CHLORINE: 1,092_ LBS. FED CALCULATED CONCENTRATION: _ 3.11 MG/L FLUORIDE _ 72 LBS. FED CALCULATED CONCENTRATION: __0.06 __ MG/L POLYPHOSPHATE: _1,106 LBS. FED CALCULATED CONCENTRATION: ___1.10___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: ________SATISFACTORY ___0___ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLUORIDE: __ ___ SAMPLES TAKEN CONCENTRATION: _ __ MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __ __ NUMBER OF LEAKS OR BREAKS REPAIRED: ______ MXU’S: __ ____ BATTERIES REPLACED: ______ NEW CUSTOMERS: RESIDENTIAL: ___ _ COMMERCIAL: ______ _ INDUSTRIAL/GOVERNMENTAL: ____ ___ COMMENTS: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number PW 2019-12 Windett Ridge City Council – February 26, 2019 PW 02-19-19 Moved forward to CC consent agenda. PW 2019-12 Majority Consideration of Approval Subdivision Bond Release Brad Sanderson Engineering Name Department The one-year warranty period for the improvements previously accepted in Windett Ridge has expired. The developer has completed all outstanding items noted in our December 14, 2018 punchlist letter with the exception of the shared use path repair. In lieu of making the repairs, the developer has offered to provide the City cash in the amount of $3,812.50 so that City staff can make the repairs. This is acceptable to City staff. Once the payment has been received, we are in support of releasing the maintenance bond (Lexon Insurance Co. #1155514) in the amount of $66,478.00. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 4, 2019 Subject: Windett Ridge Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number ADM 2018-95 Purchasing Decisions and Professional Services Agreement w/ American Tire and Automotive City Council – February 26, 2019 ADM 02-20-19 Moved forward to CC consent agenda. ADM 2018-95 Majority Approval See Attached Memo Carri Parker Administration Name Department Summary Follow-up discussion of the purchasing decisions. Background During the November 20, 2018 meeting, I explained the process of review for the current purchasing policies and procedures. Local preference was discussed and it was detailed that it would not apply to the City, because it is not a home-rule community. Language would be inserted in the updated policies and procedures to include that purchasing local would be highly recommended. Update Since the November 2018 meeting, the purchasing policy has been drafted and is currently in staff review. It will be brought back to the Administration Committee for a detailed review when completed. Memorandum To: Administration Committee From: Carri Parker, Purchasing Manager CC: Bart Olson, City Administrator Erin Willrett, Assistant City Administrator Date: February 20, 2019 Subject: Purchasing Decisions Follow-up Summary Discussion of the purchasing decisions regarding police department fleet maintenance. Background On November 1, 2018, Alderman Funkhouser requested a discussion surrounding the purchasing decisions of the City at the November 20, 2018, Administration Committee meeting. During this meeting, I explained the process of review for the current purchasing policies and procedures. This review consisted of seeking other quotes to analyze the current pricing the police department is currently receiving. On November 19, 2018, 30 packets (Exhibit B) were sent to surrounding auto repair shops (Exhibit A) requesting pricing information. A total of ten (10) auto repair shops have responded that are interested in the City’s fleet maintenance (Exhibit C). From May 2018 through December 2018, a total of $14,631.00 was spent on fleet maintenance, when one includes travel that increases the total to $21,408.10. By moving the repairs to a local facility, the total services costs would be reduced significantly. By incorporating the pricing received from American Tire and Automotive, the total costs for this same date range for the same services received would be $11,225.59, and when incorporating the travel time, the total would be $11,934.91. This is a total savings overall of 44%. The amount of administrative costs spent on this analysis was well over 25 hours over a period of four (4) months (est. $900) was well worth it considering the amount of cost savings in the end. In 6 months, I will provide another follow-up to the savings and at this time discuss the option to move all City Fleet (Public Works and Parks and Recreation) to American Tire and Automotive for the duration of the contract, if approved. Recommendation Staff evaluated which vendor would best suit the City’s needs based on pricing, reference checks, and capacity. The recommendation is for the City to enter into a contract with American Tire and Automotive for Fleet Maintenance Services for the Police Department. Staff will continue to look into adding the remaining City fleet onto this contract. Memorandum To: Administrative Committee From: Carri Parker, Purchasing Manager CC: Bart Olson, City Administrator Erin Willrett, Assistant City Administrator Date: February 20, 2019 Subject: Police Fleet Maintenance Discussion – American Tire and Automotive Contract Approval 2 | Page Attachments  Exhibit A  Exhibit B  Exhibit C  Resolution  Contract with American Tire and Automotive Business Name Address City/State/Zip Phone # Allied Automotive 1207 Badger St #B Yorkville, IL 60560 630-553-2250 Al's Car Care 1201 N Bridge St Unit B Yorkville, IL 60560 630-553-5993 Automotive Specialists 208 Wolf St Yorkville, IL 60560 630-553-0397 Bartel's Auto Clinic 2015 Wiesbrook Dr Oswego, IL 60543 630-518-4692 Bridge Street Automotive 802 S Bridge St Yorkville, IL 60560 630-385-2491 BSG Automotive 181 Commercial Dr Unit B Yorkville, IL 60560 630-687-1207 Crow's Auto Repair 324 W South St Plano, IL 60545 630-273-2120 Dempsey Dodge Chrysler Jeep Ram of Plano 1000 US-34 Plano, IL 60545 630-552-7688 Douglas Auto Repair Inc 10138 Bode St Plainfield, IL 60585 630-904-6300 DRC Automotive 2450 Cannonball Trail Bristol, IL 60512 630-385-2847 Firestone Complete Auto Care 2121 Orchard Rd Montgomery, IL 60538 630-618-2287 Gjovik Chevrolet Buick GMC Service 2780 E Church St Sandwich, IL 60548 630-552-3422 Harry's Auto Services 59 Stone Hill Rd Oswego, IL 60543 630-554-8554 Jim's Auto repair & Service 1062 W Church St Sandwich, IL 60548 815-786-8887 Keith's Car Care 78 Stone Hill Rd Oswego, IL 60543 630-554-8911 Kendall County Repair 599 Ottawa Rd Newark, IL 60541 815-695-5200 Lyle's Automotive 118 E South St Plano, IL 60545 630-273-2052 Merlin 200,000 Miles Shop 102 Beaver St Yorkville, IL 60560 630-553-5666 Midas 224 US-34 Yorkville, IL 60560 630-882-0681 Performance Auto & Truck Center 25449 W Ruff St Plainfield, IL 60585 630-992-7307 Pit Stop Garage 9941 IL-47 Yorkville, IL 60560 630-882-8700 Precision Automotive 428 E South St Plano, IL 60545 630-552-8072 Rick's Auto Repair Center 15456 US-34 B Plano, IL 60545 630-552-8050 River View Ford 2200 US-30 Oswego, IL 60543 630-405-5700 RJ Automotive 16 S Cherry Dr Oswego, IL 60543 630-554-2920 Roberts Auto Service Inc 5000 IL-71 Oswego, IL 60543 630-554-8300 S & S Automotive 5 Commerce Rd Oswego, IL 60543 630-844-1463 Suburban Tire Auto Repair Centers 3412 Orchard Rd Oswego, IL 60543 630-554-5000 Tuffy Auto Services Center 456 E Veterans Pkwy Yorkville, IL 60560 630-553-9311 Yorkville's Best Service Station Inc 203 Morgan St Yorkville, IL 60560 630-884-4400 EXHIBITA December 12, 2018 «Business_Name» «Address» «CityStateZip» RE: Fleet Maintenance Pricing Dear Business Owner: The United City of Yorkville is requesting proposals for the repair and servicing of, but not limited to, the United City of Yorkville Police Department Fleet. While it is the intent of this contract to be full service, the following are not authorized: body work, painting, or service/parts for City employee owned vehicles. All services will be performed in accordance with best industry practices and all parts installed will be genuine, original manufacturer, or equal. If any used, rebuilt, or reconditioned parts are supplied, the invoice shall clearly state this fact. Vendor will return or provide inspection of all replaced parts. Service/parts guarantees, and warranties shall be stated therein. The Police Department has a fleet of twenty-two (22) gas operated vehicles. Approximately eighteen (18) of these vehicles are pursuit vehicles which operate 24 hours per day, seven days per week. These vehicles are driven approximately 36,000 miles per year. It is essential that they be serviced on a priority basis to insure minimum time out of service. The remainder of the fleet which includes other administration and undercover vehicles are driven an average of 12,000 miles or less per year and would need less service calls per year. The current fleet of Police vehicles is as follows: Quantity Year Model 1 2003 GMC Yukon 1 2011 Ford Crown Victoria 1 2013 Chevrolet Impala 2 2013 Chevrolet Tahoe 2 2014 Chevrolet Caprice 1 2015 Chevrolet Impala 2 2015 Chevrolet Tahoe 12 2016 Chevrolet Impala United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us EXHIBIT B The City requests reports advising of the following data: • Frequency of service intervals by miles and period. • Track and provide report of past and present history of service by vehicle and user department. • Upon completion provide invoice with each vehicle serviced and/or repaired. The City also requires that the personnel shall be professional technicians and have the experience and capability to provide all required services. The facility shall have the capability of providing all required services. Requirements shall also include garaging the City’s vehicles within the garage during non-business hours. If you qualify under these terms and are interested in servicing the United City of Yorkville’s Police Department Fleet. Please complete the attachments of the letter and return to the City no later than Monday, November 19, 2018 at 3:00 p.m. The packages can be addressed to: United City of Yorkville Police Department Fleet Maintenance Attn: Carri Parker, Purchasing Manager 800 Game Farm Road Yorkville, IL 60560 Information can also be delivered Monday thru Friday, 8:00 A.M. to 4:30 P.M. at Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. If you have any questions regarding this request, please contact me directly at cparker@yorkville.il.us or 630-746-0871. Best Regards, Carri J. Parker Purchasing Manager ATTACHMENT 1: PRICING SHEET Bidding Company Name: ________________________________________________ The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor and incidentals specified for the price below. SERVICE PRICE Shop Hourly Labor Rate Minimum Labor Charge Stall Hourly Fees Lift Hourly Fees Basic LOF (see below) Oil Change (includes Labor, Oil (5 qts) & Filter) Tire Rotation/Balance Tire Mount/Balance Tire Repair (plug) Alignment A/C System Charging Freon (R-134 per pound) Battery Charge Battery/Alternator Test Battery Replacement Brake Inspection (4 wheels) Brake Job (per axle) Brake System Flush (includes fluid) Electrical Check Diagnostics (Computer Scan) Radiator Flush Transmission Service BASIC LOF REQUIREMENTS Basic LOF (Lube, Oil, Filter) Services to be performed: For the flat fee identified for the Basic LOF, vendor will perform on City of Yorkville Police vehicles all items listed below. Such service will be routinely completed within thirty (30) minutes of vehicle arrival during vendor's normal hours of operation. Reservations will not be required. All services performed/parts supplied to meet or exceed original equipment manufacturer's warranty requirements: • Drain oil and refill with up to 5 quarts of premium quality oil • Install new top-quality oil filter • Lubricate chassis • Inflate tires to proper pressure and check for foreign objects • Refill any low fluids (* identified below) The following items are checked only: • Battery • Radiator* • Transmission* • Differential • Brakes* • Power Steering* • Windshield Washer with antifreeze protected solution* • Check air filter and PCV valve • Check Wiper Blades • Check head/tail lights ATTACHMENT 2: BUSINESS DATA 1. Indicate the length of time your firm has been in business providing this type of service: _____________Years _______________ Months 2. How many of the following do you have? # of Employees ___________ # of Bays ___________ # of Lifts ___________ 3. Are you and your employees willing to do a background check? 4. What certifications do your personnel/employees possess? 5. What, if any, certifications have been issued to your facility? 6. Are there any types of vehicles you cannot accommodate? If yes, please specify/list type(s). 7. Do you have towing capabilities? If so, please provide the price and type of equipment you have. 8. If the vehicle were to have to be kept overnight, do you have the capability to provide indoor storage and security of the vehicle and its equipment? ATTACHMENT 3: REFERENCES General Information, the list below current business references for whom you have performed work similar to that required by this proposal. Reference No. 1 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Reference No. 2 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Reference No. 3 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service If additional sheets are needed, please make copies. Al's Care Care Inc American Tire & Automotive Automotive Specialties Bridge Street Automotive & Transmission Crow's Auto Repair Dave's Auto Inc.Midas Auto Service Experts Pit Stop Garage Tuffy Auto Service Center Yorkville's Best 1201 N Bridge St. Yorkville 1213 S Bridge St. Yorkville 208 Wolf St. Yorkville 802 S. Bridge St. Yorkville 324 W South St. Plano 14270 Fennel Rd. Newark 224 Route 34 Yorkville 9941 IL-47 Yorkville 456 E Veterans Pkwy Yorkville 203 Morgan St. Yorkville 630-553-5993 630-882-9680 630-553-0397 630-385-2491 630-273-2120 815-695-5512 630-553-9355 630-882-8700 630-553-9311 630-884-4400 Basic Info Distance (miles/roundtrip)2 4 4 3 10 28.4 2 12 3 3 Distance (minutes/roundtrip)8 10 10 9 20 42 8 18 9 9 Vehicle Cost ($1.59/mile) $ 3.18 $ 6.36 $ 6.36 $ 4.77 $ 15.90 $ 45.16 $ 3.18 $ 19.08 $ 4.77 $ 4.77 Labor Cost ($23.50/hour) $ 3.13 $ 3.92 $ 3.92 $ 3.53 $ 7.83 $ 16.45 $ 3.13 $ 7.05 $ 3.53 $ 3.53 Total Transportation Cost $ 6.31 $ 10.28 $ 10.28 $ 8.30 $ 23.73 $ 61.61 $ 6.31 $ 26.13 $ 8.30 $ 8.30 Quote Received By:PD Quote Emailed Mailing Mailing Mailing PD Hand Delivered PD Quote Mailing Mailing Mailing Services Shop Hourly Labor Rate $88.50 $70.00 $99.00 $99.00 $90.00 $100.00 $95.00 $100.00 $100.00 Minimum Labor Charge N/A N/A $49.50 $49.50 $45.00 $20.00 $75.00 N/A $10.00 Stall Hourly Fees N/A N/A $99.00 N/A N/A $100.00 N/A N/A N/A Lift Hourly Fees N/A N/A $99.00 N/A N/A $100.00 N/A N/A N/A Basic LOF (see second tab) - Standard N/A $29.99 $48.40 (standard)$29.95 (standard)$24.99 (standard)$55-$65 $33.00 $31.95 $30 (semi-synthetic) Basic LOF (see second tab) - Synthetic $56.82 $39.99 $67.50 (synthetic blend) $44.95 (Synthetic)$49.00 (synthetic)$75-$95 $48.99 $33.00 $53.95 $65-$75 (synthetic) Tire Rotation/Balance $15.00 $49.99 (4)$19.95/$20.00 $15.00 $14.99 $35.00 $10.00 $0.00 $10/$10 $10/$10 Tire Mount/Balance N/A $15.99 $25.00/tire Flat Rate $22.50 $35.00 $80.00 N/A $25.00 $5/$5 Tire Repair (plug)N/A $20.00 $20.00 Flat Rate $12.64 $25.00 $8.00 $25.00 $10.00 Alignment N/A $19.99 $89.95 $79.95 $79.00 N/A $65.00 $100.00 N/A A/C System Charging $97.35 $19.99 $99.00 $99.00 $75.00 $65.00 $110.00 $55.00 $134.95 $79.99 Freon (R-134 per pound)$19.25 $10.00 $14.00 $13.00 $11.99 $25.00 $17.00 $30.00 $40.00 $9.99 Battery Charge N/A $0.00 $49.50 $0.00 $10.00 $20.00 $155.14 $0.00 $0.00 $10.00 Battery/Alternator Test N/A $0.00 $49.50 $29.70 $0.00 $20.00 $0.00 $0.00 $0.00 Battery Replacement N/A $150.00 $99.00 Depends on Vehicle Depends on Vehicle $60.00 $0.00 $251.38 $129-$159.99 Brake Inspection (4 wheels)N/A $0.00 $49.50 Free with service $29.95 Free with service $0.00 $0.00 $0.00 Brake Job (does not include parts)$132.75 $300.00 $250.00 $99.00 Depends on Vehicle $225.00 $45.00 $317.99-$351.99 $120.00 Brake System Flush (includes fluid)N/A $59.99 $75.00 $69.95 $69.96 N/A $65.00 $89.95 $75-$100 Coolant Flush $99.88 $79.99 $99.00 + $33/gal.$149.99 $69.00 $50.00 $85.00 $89.95 $80-$100 Electrical Check N/A $0.00 $99.00 $99.00 N/A $20.00 $45.00 $0.00 $100.00 Diagnostics (Computer Scan)N/A $35.00 $99.00 $49.50 $60.00 $0.00 $0.00 $0.00 $0.00 Transmission Service N/A $99.99 $99.00 + $12/qt.$159.99-$199.99 $149.95-$174.95 $230-$355 $110.00 $169.95 $200.00 Score 0 9 0 2 2 3 0 7 5 5 Questions 1. Indicate the length of time your firm has been in business providing this type of service: Years 35 2 4 33 6 11 5 Months 6 6 3 5 0 5 4 6 2. How many of the following do you have? # of Employees 3 6 2 5 2 2 3 2 # of Bays 5 6 2 6 6 2 6 3 # of Lifts 4 5 2 6 4 2 6 3 3. Are you and your employees willing to do a background check? Yes Yes Yes Yes Yes Yes Yes Yes 4. What certifications do your personnel/employees possess? ASE, AAP ASE, Car No certifications Varies ASE Master Cert 1 A/C, Emissions A/C, Brake, Engine, Transmission, Electrical 5. What, if any, certifications have been issued to your facility? N/A N/A N/A N/A Napa Auto Care Center No No Currently in process 6. Are there any types of vehicles you cannot accommodate? If yes, please specify/list type(s). N/A N/A Over 9,000 lbs.Box Trucks No Over 10,000 lbs.No No Electric vehicles 7. Do you have towing capabilities? If so, please provide the price and type of equipment you have. No Yes, $65.00 (10 miles)Sublet, Grant Towing Sublet, Axle Towing No No No Currently in process 8. If the vehicle were to have to be kept overnight, do you have the capability to provide indoor storage and security of the vehicle and its equipment? Yes Yes Yes Yes Yes Yes Yes Yes 2018 Fleet Maintenance Analysis - Police Resolution No. 2019-____ Page 1 Resolution No. 2019-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH AMERICAN TIRE AND AUTOMOTIVE FOR CITY FLEET MAINTENACE SERVICES. WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, after a thorough review of quotes received and a determination as to the qualifications of the bidders, it has been determined that American Tire and Automotive is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the Professional Services Agreement, between the City and American Tire and Automotive attached hereto as Exhibit A and made a part hereof by reference, is hereby approved, and the Mayor and City Clerk be and are hereby authorized to execute said agreement on behalf of the United City of Yorkville. Section 2: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this 26th day of February, 2019. _____________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 26th day of February, 2019. _____________________________ Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number ADM 2019-02 Monthly Treasurer’s Report for November 2018, December 2018 and January 2019 City Council – February 26, 2019 ADM 2/20/19 Moved forward to CC consent agenda. ADM 2019-02 Majority Approval Rob Fredrickson Finance Name Department Beginning Fund Balance November Revenues YTD Revenues Revenue Budget % of Budget November Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 6,496,373$ 1,110,496$ 10,732,025$ 15,642,962$ 69% 1,703,535$ 9,289,843$ 16,395,796$ 57% 7,938,555$ Special Revenue Funds15 - Motor Fuel Tax 698,493 94,766 342,203 535,817 64% 353,570 422,248 691,787 61% 618,448 79 - Parks and Recreation 473,852 135,688 1,287,164 2,123,014 61% 177,628 1,236,478 2,228,508 55% 524,537 72 - Land Cash (278,204) 568 136,494 714,113 19% 6,870 105,123 435,000 24% (246,833) 87 - Countryside TIF (459,819) 1,242 198,918 246,261 81% 97,026 156,187 863,107 18% (417,088) 88 - Downtown TIF (681,305) 3,373 78,417 80,000 98% 3,517 311,922 514,996 61% (914,811) 89 - Downtown TIF II - - - - 0% - 1,242 10,000 12% (1,242) 11 - Fox Hill SSA 6,556 62 13,381 13,381 100% 360 5,242 8,835 59% 14,694 12 - Sunflower SSA (21,251) 2 15,639 15,637 100% 360 10,406 18,835 55% (16,019) Debt Service Fund42 - Debt Service - 27,273 193,317 324,725 60% - 20,100 324,725 6% 173,217 Capital Project Funds25 - Vehicle & Equipment 357,246 43,107 309,668 370,502 84% 44,960 292,973 418,145 70% 373,941 23 - City-Wide Capital 388,897 124,594 2,037,358 2,503,302 81% 500,237 2,176,343 2,941,878 74% 249,911 Enterprise Funds *51 - Water 2,584,259 48,730 2,746,241 4,538,518 61% 427,967 1,746,797 4,883,871 36% 3,583,703 *52 - Sewer 1,411,053 88,776 1,289,918 2,416,491 53% 53,251 819,785 3,050,254 27% 1,881,185 Library Funds82 - Library Operations 510,356 16,914 1,520,764 1,536,635 99% 74,462 517,557 1,547,989 33% 1,513,562 84 - Library Capital 58,442 12,479 74,474 43,210 172% 9,305 26,148 52,100 50% 106,767 Total Funds 11,544,948$ 1,708,069$ 20,975,979$ 31,104,568$ 67% 3,453,048$ 17,138,397$ 34,385,826$ 50% 15,382,531$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/Deputy TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending November 30, 2018Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Beginning Fund Balance December Revenues YTD Revenues Revenue Budget % of Budget December Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 6,496,373$ 1,261,998$ 11,994,024$ 15,642,962$ 77% 1,214,247$ 10,504,090$ 16,395,796$ 64% 7,986,307$ Special Revenue Funds15 - Motor Fuel Tax 698,493 44,117 386,320 535,817 72% 12,555 434,804 691,787 63% 650,009 79 - Parks and Recreation 473,852 134,173 1,421,457 2,123,014 67% 170,847 1,407,325 2,228,508 63% 487,984 72 - Land Cash (278,204) 2,013 138,507 714,113 19% 23,584 128,707 435,000 30% (268,404) 87 - Countryside TIF (459,819) - 198,918 246,261 81% 1,667 157,854 863,107 18% (418,755) 88 - Downtown TIF (681,305) - 78,417 80,000 98% 3,388 315,310 514,996 61% (918,199) 89 - Downtown TIF II - - - - 0% 376 1,618 10,000 16% (1,618) 11 - Fox Hill SSA 6,556 - 13,381 13,381 100% 2,073 7,315 8,835 83% 12,621 12 - Sunflower SSA (21,251) - 15,639 15,637 100% 1,744 12,151 18,835 65% (17,763) Debt Service Fund42 - Debt Service - 26,785 220,102 324,725 68% 304,625 324,725 324,725 100% (104,623) Capital Project Funds25 - Vehicle & Equipment 357,246 22,978 332,647 370,502 90% 6,638 299,611 418,145 72% 390,282 23 - City-Wide Capital 388,897 189,822 2,227,267 2,503,302 89% 32,170 2,208,513 2,941,878 75% 407,651 Enterprise Funds *51 - Water 2,584,259 610,042 3,356,323 4,538,518 74% 1,243,192 2,989,989 4,883,871 61% 2,950,593 *52 - Sewer 1,411,053 303,535 1,593,452 2,416,491 66% 1,491,646 2,311,431 3,050,254 76% 693,074 Library Funds82 - Library Operations 510,356 5,059 1,525,822 1,536,635 99% 757,001 1,274,558 1,547,989 82% 761,620 84 - Library Capital 58,442 4,504 78,978 43,210 183% 8,073 34,222 52,100 66% 103,198 Total Funds 11,544,948$ 2,605,027$ 23,581,253$ 31,104,568$ 76% 5,273,827$ 22,412,223$ 34,385,826$ 65% 12,713,978$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/Deputy TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending December 31, 2018Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Beginning Fund Balance January Revenues YTD Revenues Revenue Budget % of Budget January Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 6,496,373$ 846,341$ 12,834,247$ 15,642,962$ 82% 1,146,104$ 11,650,194$ 16,395,796$ 71% 7,680,426$ Special Revenue Funds15 - Motor Fuel Tax698,493 42,633 428,953 535,817 80% 38,044 472,847 691,787 68% 654,598 79 - Parks and Recreation 473,852 174,796 1,600,232 2,123,014 75% 122,067 1,529,393 2,228,508 69% 544,692 72 - Land Cash (278,204) 13,344 151,851 714,113 21% 7,369 136,076 435,000 31% (262,429) 87 - Countryside TIF (459,819) - 198,918 246,261 81% 942 158,796 863,107 18% (419,697) 88 - Downtown TIF (681,305) - 78,417 80,000 98% 3,886 319,196 514,996 62% (922,085) 89 - Downtown TIF II - - - - 0% - 1,618 10,000 16% (1,618) 11 - Fox Hill SSA 6,556 - 13,381 13,381 100% 1,181 8,497 8,835 96% 11,440 12 - Sunflower SSA (21,251) - 15,639 15,637 100% 1,181 13,332 18,835 71% (18,944) Debt Service Fund42 - Debt Service - 26,860 246,963 324,725 76% - 324,725 324,725 100% (77,762) Capital Project Funds25 - Vehicle & Equipment 357,246 25,752 358,398 370,502 97% 15,655 315,266 418,145 75% 400,379 23 - City-Wide Capital 388,897 91,134 2,318,401 2,503,302 93% 38,674 2,247,187 2,941,878 76% 460,111 Enterprise Funds *51 - Water2,584,259 63,013 3,420,763 4,538,518 75% 179,095 3,177,581 4,883,871 65% 2,827,441 *52 - Sewer1,411,053 95,062 1,689,228 2,416,491 70% 181,455 2,484,389 3,050,254 81% 615,891 Library Funds82 - Library Operations 510,356 7,295 1,533,117 1,536,635 100% 55,928 1,330,486 1,547,989 86% 712,987 84 - Library Capital 58,442 5,703 84,681 43,210 196% 6,425 40,647 52,100 78% 102,476 Total Funds 11,544,948$ 1,391,933$ 24,973,188$ 31,104,568$ 80% 1,798,006$ 24,210,229$ 34,385,826$ 70% 12,307,906$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/Deputy TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending January 31, 2019Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #5 Tracking Number ADM 2019-06 Enterprise Resource Planning (ERP) RFP City Council – February 26, 2019 ADM 02-20-19 Moved forward to CC consent agenda. ADM 2019-06 Majority Approval See Attached Memo Carri Parker Administration Name Department Summary Discussion of the Request for Proposal (RFP) for an Enterprise Resource Planning (ERP) System. Background The United City of Yorkville began its relationship with its current financial software provider, Municipal Software Inc. (MSI), in 2003 (FY 2004), for the purposes of tracking various transactions related to accounts receivable; accounts payable; permit tracking; utility billing; payroll; human resources; cash register; and general ledger. At the time, MSI was a popular financial software provider amongst many small municipalities and park districts. Over the past few years, emphasis on an Enterprise Resource Planning (ERP) system has become increasingly popular among municipalities. An ERP is an integrated management software system that allows an organization to use multiple applications to manage core operational functions and automate many back-office processes related to finance, customer service, permitting and human resources. In fact, Harris Computer (parent company of MSI) has launched its own ERP software called SmartFusion. As Harris apportions more of its resources to the new system, it appears that less attention is being paid to maintain the MSI platform in recent years, as staff continues to experience increased technical issues and diminished customer service. As a result of this, Purchasing Manager Parker has worked with each department to determine what each individual department needed/wanted and what systems currently available would satisfy these requirements. Subsequent discussions with the department heads determined that an Enterprise Resource Planning (ERP) System, integrating information used by all departments, was the best course to pursue. An ERP system would create efficiencies in all departments with the elimination of shadow systems currently being used because not all employees have access to the various software packages used by each department. In addition, an ERP system would automate and integrate many of the core functions into one single centralized solution. This will allow for the collaboration and sharing of information between all departments, creating efficiencies and cost savings. Not only will the ERP provide efficiencies for City staff, but the system will also allow residents to have enhanced self-service capabilities regarding the payment of bills, and registration for licenses and permits. The following is the tentative timeline for the ERP process: Selection Process Step Estimated Date(s) Administrative Committee Approval February 20, 2019 City Council Approval February 26, 2019 Release and Issuance of the Request for Proposal (RFP) February 27, 2019 Notification by Contractors of Intent to Respond March 22, 2019 Final Date for Contractors to Submit Questions April 5, 2019 Memorandum To: Administrative Committee From: Carri Parker, Purchasing Manager CC: Rob Fredrickson, Finance Director Date: February 20, 2019 Subject: Enterprise Resource Planning (ERP) System Request For Proposal (RFP) Discussion Date for Publishing Answers to Contractors’ Questions April 19, 2019 Proposals Due May 3, 2019 at 3:00 PM Decision on Contractor Finalists (short-list) May 24, 2019 Demonstrations by Contractor Finalists June 10-14, June 17-21 and June 24-28 Final Contractor Selection August 2019 Contract Negotiations Process September 2019 City Council Contract Approval September 24, 2019 Implementation Start October 2019 Staff anticipates the initial implementation and integration phase of critical modules (i.e. payroll/HR, accounts payable/receivable, utility billing, general ledger, cash register, permitting, etc.) of the ERP to cost between $150,000 to $250,000, which will be included in the upcoming FY 2020 budget proposal. All of this depends on how fast staff can implement the ERP system and if staff implements/uses all the software modules, conversions, training, etc. quoted in the contract. The City will only pay for what is implemented and the time incurred for implementation. After the initial implementation of the critical modules is complete, the City would also have to pay an ongoing annual fee for software maintenance and support, which will vary depending on the vendor selected. Both of these fees will be taken into consideration as part of the RFP selection criteria. In addition to the critical modules and ongoing maintenance and support fees, the implementation of additional modules may be budgeted in future fiscal years. Overall the entire program, not including the ongoing maintenance and support fees, should not exceed $500,000. Recommendation Staff recommends the approval to release the Request for Proposal for an Enterprise Resource Planning (ERP) System. Attachments  Request For Proposal (RFP)  RFP Appendices REQUEST FOR PROPOSAL FOR AN ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM 2 | Page INTRODUCTION The United City of Yorkville is primarily residential with supporting commercial, industrial and manufacturing activity. The City is centrally located in Kendall County about 45 miles southwest of Chicago and 13 miles southwest of Aurora (the state’s second largest city). Kendall County is considered to be one of the fastest growing counties in Illinois. As a result of this, the City has experienced a sharp increase in population over the first ten years of the new century. A special census, conducted in 2008, reported a population of 16,838, nearly three times the amount shown on the 2000 census (6,189). The 2010 census reported a population of 16,921, and a special census conducted in 2017 put the City’s population at 19,022. The City provides a full range of municipal services including public safety (police), the construction and maintenance of highways, streets, and infrastructure, water distribution, parks and recreation, planning and zoning, and general administrative services. The Yorkville Public Library is a department of the City, with a library board appointed by the Mayor and City Council, which sets policy and develops a budget for approval by the City Council. The City is governed by a Mayor and eight elected Alderman. The appointed City Administrator is responsible for day-to-day operations. Departments include Administration, Finance, Community Development, Streets & Sanitation, Police, Water and Sewer Operations and Parks, and Recreation. Budgeted expenditures are $33,261,032, including General Fund expenditures of $15,952,180. Budgeted revenues are $30,567,188. Yorkville has 79 full-time equivalent employees. Additional information is obtainable at http://www.yorkville.il.us/ 3 | Page UNITED CITY OF YORKVILLE ORGANIZATIONAL CHART Deputy Clerk Citizens of Yorkville Mayor and City Council City Clerk Library Employees Administration Finance Public Works Community Development Parks and Recreation Deputy Treasurer City Treasurer Sewer Water Parks Recreation Planning Building Safety Police Chief City Administrator Library Director City Attorney Boards & Commissions Police Department Streets *Fire services are provided by the Bristol Kendall Fire Protection District and wastewater transportation and treatment services are provided by the Yorkville Bristol Sanitary District. These districts are both separate taxing bodies which the City has no direct authority over. Additional organizational information is obtainable at http://www.yorkville.il.us/ 4 | Page INTENT OF THIS RFP This Request for Proposals (RFP) is intended to provide contractors with a common, uniform set of instructions to assist them in the development of their proposals and to provide a uniform method for the City to fairly evaluate proposals and subsequently select a contractor to provide the system. This RFP provides the desired specifications and key features for functional requirements related to organizational objectives, information on applications, number of users, and transaction volumes. Contractors are invited to propose a solution that will effectively and efficiently achieve our goals and objectives and provide for future growth. In responding to this RFP, contractors should follow the prescribed format and use the included forms, thus providing the City with data that is easily compared with data submitted by other contractors to fairly and objectively evaluate the proposals. The City assumes no responsibility for conclusions or interpretations derived from technical and background information presented in this RFP, or otherwise distributed or made available during this process. In addition, the City will not be bound by or be responsible for any explanation, interpretation or conclusions of this RFP or any documents provided by the City other than those given in writing by the City through the issuance of addenda. In no event may a contractor rely on any oral statement by the City or its’ agents, advisors or consultants. It is the full responsibility of the contractor to thoroughly investigate the needs/requirements of the City not necessarily assumed in this RFP and to propose the most comprehensive integrated ERP System designed and tested to most efficiently meet the needs/requirements of the City. The City understands that not all contractors will be able to supply all modules requested. The City reserves the right to reject any or all proposals, to waive informalities, and to determine the best overall proposal based on evaluation criteria and the best interests of the United City of Yorkville. 5 | Page PROCESS AND SCHEDULE The process is for the City to review the proposals, evaluate the solutions, and finalize a project scope of work. Using subsequent interviews, demonstrations, reference checks, and/or site visits, the City will then make a final decision. The following is the current estimated timeline: Selection Process Step Estimated Date(s) Release and Issuance of the Request for Proposal (RFP) February 27, 2019 Notification by Contractors of Intent to Respond March 22, 2019 Final Date for Contractors to Submit Questions April 5, 2019 Date for Publishing Answers to Contractors’ Questions April 19, 2019 Proposals Due May 3, 2019 at 3:00 PM Decision on Contractor Finalists (short-list) May 24, 2019 Demonstrations by Contractor Finalists June 10-14, June 17-21 and June 24-28 Final Contractor Selection August 2019 Contract Negotiations Process September 2019 Implementation Start October 2019 PROPOSAL INSTRUCTIONS Software features, functions, and capability information should also be submitted electronically using the forms and instructions contained in the RFP. Intent to propose notification is to be directed to Carri Parker, Purchasing Manager, by email to cparker@yorkville.il.us, no later than February 26, 2019. Questions related to this RFP are to be directed, in writing, to Carri Parker, Purchasing Manager by email at cparker@yorkville.il.us no later than March 7, 2019. Only written questions submitted by email by the above-stated date will be accepted. Please submit your proposal by 3:00 pm local time on April 23, 2019, electronically to cparker@yorkville.il.us. Proposals should be made in accordance with the RFP format provided herein, with all blank spaces in the Appendices properly filled in. Numbers shall be stated in whole dollars. Please provide the following sections, as a minimum: • Executive Summary • Understanding of Project Objectives • Detailed Proposal and any exceptions • Completed Appendices • Sample Hardware/Software Contract • Sample Maintenance Contract 6 | Page PROPOSAL CONDITIONS 1. The City shall not be liable for any pre-contract costs incurred by interested contractors participating in the selection process. 2. The Contractor shall be liable for any excess costs for such similar supplies or service unless acceptable evidence is submitted to the United City of Yorkville that failure to perform the Contract was due to causes beyond the control and without the fault or negligence of the Contractor. 3. The contents of each contractor's proposal to the City—including technical specifications for hardware and software, purchase and lease prices, and hardware and software maintenance fees—shall remain valid for a minimum of 120 calendar days from the proposal due date. 4. All proposals must include copies of all sample contracts for hardware (if applicable), systems software, application software, hardware maintenance (if applicable), and software support. Please note that all contracts will be subject to negotiation between the City and the selected contractor. 5. No negotiations, decisions, or actions shall be executed by the contractor as a result of any discussions with any of the City officials, employees, and/or consultant. Only those transactions provided in written form from the City may be considered binding. In addition, the City will only honor transactions from contractors who are written and signed. 6. This Request for Proposal and the selected contractor’s Proposal, including all representations, warranties, and commitments contained in the proposal and related correspondence shall be contractual obligations included in the written final contract for services, equipment, and software. Please note that the final contract may not include all the applications or all the equipment listed in this Request for Proposal. 7. If requested, the interested Contractor must provide a detailed statement regarding the business and technical organization of the Contractor that is available for the work that is contemplated. Information pertaining to financial resources, experiences of personnel, previously completed projects, plant facilities, and other data may also be required to satisfy the City that the Contractor is equipped and prepared to fulfill the Contract should the Contract be awarded to him. The competency and responsibility of Contractors and their proposed subcontractors will be considered in making awards. 8. The City will be awarding a contract to a single contractor for all core applications. Contractors are allowed to provide a proposal that includes subcontractors, but the City will be entering into a single agreement with one contractor acting as a prime contractor. The prime contractor will be responsible for the timeliness, quality, and deliverables provided by any subcontractors under the prime contractor’s agreement. 9. Proposals arriving after the specified time, whether sent by mail, courier, or in person, will not be accepted and will be refused and returned unopened. It is the contractor’s responsibility for timely delivery regardless of the methods used. Mailed proposals which are delivered after the specified hour will not be accepted regardless of postmarked 7 | Page time on the envelope. Facsimile machine transmitted proposals will not be accepted, nor will the City transmit proposal documents to prospective contractors by way of a facsimile machine. 10. When an error is made in extending total prices, the unit proposal price and/or written words shall govern. Otherwise, the contractor is not relieved from errors in proposal preparation. Erasures in proposals must be explained with the signature of the contractor. 11. A written request for the withdrawal of a proposal or any part thereof may be granted if the request is received by the Purchasing Manager prior to the specified proposal due date. After the due date, the contractor cannot withdraw or cancel his proposal for forty- five (45) calendar days, or such longer time as stated in the proposal documents. 12. No award will be made to any contractor who cannot satisfy to the City that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the proposed timeline. The City’s decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The contractor shall furnish to the City all information and data the City may request for the purpose of investigation. 13. Unit prices shall be shown for each unit on which there is a proposal as well as the aggregate price and shall include all packing, crating freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the proposal. 14. Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying State and City Retailer’s Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The City will supply the successful contractor with its tax exemption number. 15. No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. 16. The City reserves the right to reject and/or award any and all proposals or parts thereof and to waive formalities and technicalities according to the best interests of the City. Any proposal submitted will be binding for forty-five (45) days subsequent to the date of the proposal opening. A contract will be awarded to the contractor who best complies with the evaluation criteria below and the other conditions of the contract documents only when it is in the best interest of the City to accept the proposal. The City shall be the sole judge of compliance with the specifications and reserves the right to accept or reject any and/or all proposals or parts thereof. 17. The successful contractor shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his proposal and (b) carry insurance acceptable to the City, covering public liability, property damage, and workmen’s compensation. 18. After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the proper officials of the City, this Instruction to Contractors, 8 | Page including the specifications, will constitute part of the legal contract between the United City of Yorkville and the successful contractor. 19. The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the United City of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem appropriate, supplies or services similar to those so terminated. The City may terminate a contract by written notice of default to the Contractor if: a. The Contractor fails to make delivery of the materials or perform the services within the time specified in the proposal, or b. fails to make progress so as to endanger performance of the contract, or c. fails to provide or maintain in full force and effect, the liability and indemnification coverages or performance bond as required. 20. All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. 21. The Contractor shall not assign the contract, or any part thereof, to any other person, firm, or corporation without the previous written consent of the City Administrator. Such assignment shall not relieve the Contractor from his obligations or change the terms of the contract. 22. To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. 23. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. 24. In the submission of a proposal, the contractor is certifying that he has all insurance coverages required by law or would normally be expected for contractor’s type of business. In addition, the contractor is certifying that he has or will obtain at least the insurance coverages on the attached Insurance requirements. 9 | Page 25. After the contract award, changes in or additions to the work and/or a change in the amount of money to be paid to the contractor must be the result of an approved change order first ordered by the Director of the lead department and approved by the City Administrator and/ or City Council. The successful contractor shall completely perform its proposal in strict accordance with its terms and conditions within the number of consecutive calendar days after notification of award of the contract as stated in this request for proposal and subsequent project timeline. EVALUATION CRITERIA The City reserves the right to select the contractor who best meets the overall needs of the City, based primarily on the following criteria (not listed in any order of importance):  The overall capability to provide the required software features and capabilities  The flexibility of the application software, including the availability of tools to allow the novice users to “drill down and across” and perform Ad Hoc analysis and reporting  The amount of contractor support that will be available for installation, conversion, training, ongoing modifications, and software support  The total costs of the system over a ten-year period, including direct and indirect costs  The contractor's performance record to date in meeting the requirements of their existing customers, including the availability of users similar to the City to allow reference investigation  The expandability of the proposed solution, including the ease of upgrading the proposed system by adding components to accommodate future needs  Adherence to the requested information specifications, thoroughness of the proposal, as well as the overall format of the presentation  The financial stability, longevity, and strength of the contractor  Corporate direction (potential organizational/industry restructurings, mergers, acquisitions, etc.)  Future technology direction (major changes in architecture, database, platforms, languages, etc.)  The internal controls provided within the system which prevents unauthorized access to data and provides adequate audit trails  The capability to perform required conversions of existing data files  The seamless integration of the various system modules and the ability to meet the interface/integration requirements noted in this RFP  Ease and intuitive use of software interface (for both internal staff and Web customers)  Availability and ease of use of mobile and online applications  Ability to meet contract requirements 10 | Page SPECIFIC RESPONSE REQUIREMENTS Include the following items in the order listed below (and indexed in the same manner) in your response to this Request for Proposal (RFP). During the needs assessment phase of the project, key issues were discussed regarding alternate information management solutions. Following is a list of specific concerns of the City. Please respond to each issue in detail regarding how the proposed solution will satisfy each concern. Programming Languages Please provide information on all programming languages used for each proposed required application. Operating Systems Please provide a description of the proposed server and desktop operating systems used by your products and which server software option is being proposed. (Include server software name, year, and version) Database The City expects the information system to be based on a very stable and flexible relational database standard. The City’s preference is MS SQL. Please briefly describe the relational database platforms available in the use of your products and which database option(s) are being proposed. User Interface Configurations The City desires to move forward with advancing technologies and therefore prefers a thin-client architecture or browser user interface (BUI). Screen-scraper technology configurations will not be considered. Please describe your client architecture. Reporting Capabilities Please provide information on the overall system/solution reporting capabilities (e.g., canned reports, financial reporting, Ad Hoc reporting, executive dashboard, etc.) Document Management Capabilities Please provide information on your document management capabilities and options, including integration to third-party EDMS solutions. The City currently operates Laserfiche and the City’s preference is to retain Laserfiche as their enterprise EDMS environment. Please describe your Laserfiche integration capabilities. Workflow Capabilities Please provide information on your system's workflow capabilities. Describe the integration level with all systems. If you have no workflow capabilities, please indicate. 11 | Page Application Security Please describe the application and user security features/capabilities. Indicate any special security features (e.g., user security, function security, file security, field-level security, etc.) provided by the software. Please also confirm your support of Active Directory and if you provide single sign-on capabilities. Application Software Please complete the Software Features, Functions, and Capabilities Listing contained in the RFP Appendix A. The proposed software should demonstrate an online, integrated method of processing the noted application modules, and allow for immediate update of all information. Access to information in either summary or detail should be obtained easily and intuitively. The proposed software’s data entry screens should be designed to facilitate rapid data entry. For each application software module proposed, indicate whether your organization developed the module, or if the module is available because of a third-party relationship that has been established with another contractor. In addition to the required and optional software information requested, provide general information on other application modules not requested in this RFP which may be of interest or benefit to the City. Software Customization and Enhancements Please provide information regarding the capability to provide the City with software customizations, including all applicable rates. System Versioning and Updates Please describe your software versioning and update policies/practices. Include, at a minimum, how often you issue updates (new versions) and confirm that new versions are provided as part of your annual maintenance and support fees. Licensing Model Please describe your licensing models (e.g., concurrent user, named user, revenue, transaction volumes, etc.) and provide examples. Also, state the number of the most current version level that has been released for install in live customer production environments and confirms what version you propose to install in response to this RFP. The following table lists the City’s estimated number of full and inquiry only users by the module. Module Full User Inquiry User Total Users Financial Management General Ledger 2 12 16 Budgeting 3 8 11 Project and Grant Accounting 3 8 11 12 | Page Purchasing and Requisitions 4 10 14 Contract Management 4 7 11 Accounts Payable 3 11 14 Accounts Receivable 3 4 7 Cash Receipts 14 2 16 Fixed Assets 3 8 11 Financial Reporting 4 12 16 People Management Human Resources 4 1 5 Applicant Tracking 3 6 9 Payroll 3 2 5 Time and Attendance 157 157 Employee Self Service 157 157 Utility Billing Utility Billing/CIS 4 7 11 Service Requests/Orders 7 4 11 Mobile Service Orders 7 4 11 Land Management Planning 4 5 9 Permitting 6 8 14 Inspections 6 4 10 Mobile Inspections 6 4 10 Code Enforcement 5 8 13 Mobile Code Enforcement 5 8 13 Licensing and Registration 6 7 13 Parcel/Address Management 4 7 11 Electronic Review Markups 6 8 14 Maintenance Management Work Order Management 9 8 17 Mobile Work Orders 9 8 17 Inventory Management 5 7 12 Fleet Maintenance 8 10 18 Hosted/SaaS Model If you are proposing a hosted option, please add lines as necessary in the Annual Recurring Costs section of Appendix G for your hosting fees. If you wish to propose both a Traditional In-House license model and a Hosted option, please submit copies of Appendix G with a copy for each option. Hardware Requirements Please provide all hardware specifications including servers, workstations, and other equipment. Include estimated costs (if applicable) in Appendix G. 13 | Page Chart of Account Restructuring The City is interested in changing the chart of account structure prior to converting year end general ledger account balances into the system. Please indicate how this can be accomplished while maintaining the ability to track which new general ledger accounts corresponded to the previous accounts. Integration/Interface Capabilities The City is expecting to expand its integration and interfaces with key systems. Please describe any current capabilities, partnerships, or future considerations for the following types of applications/systems: Native Module Enterprise Module Interface Description CAPERS Adjudication Tracking PACE Scheduler Office Scheduling System Skills Manager Training Records Maintenance Laserfiche Document Storage, with website search capabilities RecTrac/WebTrac Registration Software Playground Guardian Playground Maintenance Tracking Software IWORQS Building Permits/Code Enforcement Dude Solutions Asset/Work Order System enCode Plus Unified Development Ordinance Program BSI RPZ Certifications ESRI Arc Map GIS Software AutoCAD Drafting Module Trimble Sketchup 3-D Modeling Cost Considerations Initial one-time costs for hardware (if applicable), implementation, training, software licensing, travel and related costs, etc., must be included with the price proposal. See electronic price 14 | Page proposal form Appendices G and H. Recurring annual costs should be described in the proposal, clearly stating what is included (e.g., application upgrades, state and/or federal reporting requirements, hours of support, etc.), Appendices G and H. The City prefers unlimited telephone support. If 24/7 telephone support is available, price proposals should clearly indicate total recurring costs for that support option. If after-hours support is only available at an hourly rate, this should clearly be indicated. The objective is to have no hidden or unexpected costs. Mobile Field Computing Please describe your solution’s mobile field computing options, including full application access through wireless VPN connectivity (i.e., no contractor software required), mobile field application for use with laptops, or mobile field applications with use of tablets (e.g., iPads, Surface, etc.) Telephone and Other Support Please describe all support services available from your company in Appendix B. Specifically, address the following issues:  Normal hours of availability  Website support information  Online Chat  Remote system access capabilities  Access via toll-free 800 number  Costs  Quality Assurance program(s)  Other support services  Service-Level Agreements (SLA) – response time (by priority or severity levels), escalation processes, and other metrics Implementation Methodology  Please describe your implementation methodology, with milestones and timeframe. Include a preliminary implementation schedule for all applications, including the required time for system and application training, program testing, and conversion. Please include how you expect to sequence the installation of the various applications or application groupings.  The City anticipates electronic data conversions, depending on cost. Please include an estimated range of costs for data conversions for each application, if available, and a description of data that would be typically converted. Costs for proposed data conversion are to be included in Appendix H. Training and Education Please provide your consulting and training options, including classroom (on-site and off-site), 15 | Page online (group and self-paced), training videos, and manuals. Include training for all required staff and users. Include ongoing training and user support group training options. Project Management The City will provide a designated project manager and expects the contractor to do the same. Please include recommended contractor project management costs in Appendix G in the proposal and describe, in detail, services to be provided. The City reserves the right to accept or reject changes in contractor project management personnel. Subcontractor and Third-Party Relationships Please describe any subcontractor relationships and/or third-party providers that will be used for this implementation. Note: If a contractor chooses to partner with a third-party contractor to address some requirements, this must be clearly stated in the response. Be specific when describing applications and the third-party contractor solution provider. Third-party contractors will be required to demonstrate their portion of the application solution along with all other required information being provided by the prime contractor. Customer Implementation Responsibilities Please describe and/or provide a list of the typical customers’ implementation responsibilities. Sample User and Technical Manuals & Other Documentation Please provide the following:  Sample Application User Manual  Sample Application User Online Documentation  Sample Technical User Manual  Sample Technical User Online Documentation  Sample Training Syllabus  Sample Section of a Detailed Implementation Project Schedule Contractor/Reseller Information Please provide all information related to your company as requested in RFP Appendices. In addition, specifically address the following issues:  Describe your research-and-development approach and process  If you are a software reseller/partner, please provide the same company, customer demographics, and reference information for your specific company in addition to the software contractor’s information (Appendices B, C, D, and E)  If your proposed solution belongs to a parent/consolidation company only provide customer base figures and references for the proposed solution. (see Appendices D, E, F)  Technology direction  Please describe short-, medium-, and long-term direction regarding major changes in architecture, database, platforms, languages, etc. 16 | Page Corporate Structure Changes Please explain whether there are any known circumstances, such as major organizational restructuring, mergers, and/or acquisition plans, which are under consideration. Contractor Financial Information Short-listed contractors may be required to provide copies of your organization’s last three (3) years of audited financial statements, including any pending litigation, in a confidential manner to the City Finance Director. Please do not send financial statements with your proposal. User Groups Provide information regarding organized user groups, including the frequency and location of user group meetings. Also, indicate who conducts the meetings, and who is responsible for establishing meeting agendas. Please also describe a local (State or regional) user groups or meetings. References and User Base Please provide references for a minimum of five (5) completed projects of similar scope and nature to the City, preferably within the same region and within the last three (3) years.  A reference worksheet is provided in Appendix E.  Please provide a total number of customers (software provider and reseller, if applicable) for the applications according to demographic request worksheet provided in Appendix D.  If your proposed solution belongs to a parent/consolidation company only provide customer base figures and references for the proposed solution. (See Appendices D, E, F)  Additionally, please provide an organization name list of all active customers within the State of Illinois. Contact information is not necessary.  Lastly, please provide the number of new customers (original go-lives) implementing the proposed applications in each of the last three (3) years. 17 | Page VOLUMES & CONVERSIONS The tables below summarize the estimated volumes of transactions and records associated with the application processing requirements and preliminary conversion requirements. General Information Description Value or Quantity City Population 19,022 City Annual General Fund operating budget $16 million Number of City Employees 79 User Information Description Value or Quantity Number of City Users 363 Full-User Licenses 161 Inquiry-Only User Licenses 202 Volumes Information Volume Description Quantity Estimated Annual Quantity FINANCIAL MANAGEMENT General Ledger G/L - Number of funds 18 G/L – Account numbers 1,151 Bank Accounts 15 Programs/Projects & Grants (Project Accounting) Projects/Programs 0 Grants 10 Requisitions & Purchase Orders Purchase Orders 0 Average Number of Line Items Per PO/Req 1 per invoice Contractors (active) 4,791 Contracts (active) 50 (est.) Accounts Payable A/P Checks 3,000 Check Run Cycles 2 per month City Issued Employee-use Credit Cards 46 Accounts Receivable Persons/Entities Invoiced 115 Invoices 170 18 | Page Average Number of Line Items Per Invoice 1 Other Cash Receipts Total Cash Receipts $8,631,902 Total Cash Receipt Transactions (est.) 15,609 Cashiering Locations (counters) 4 Cashiering Terminals 5 Fixed Assets Fixed Assets 1,267 PEOPLE MANAGEMENT New Hire Applications 200 Full-Time Employees 74 Part-Time Employees 102 Seasonal Employees 10 LAND MGMT./COMMUNITY DEVELOPMENT Addresses 8,189 Parcels 9,426 Planning/Entitlement Projects 20 Engineering Projects 30 Building Permits 1,000 Inspections 4,596 Code Enforcement Cases/Citations 461 Business Licenses & Registrations N/A UTILITY BILLING / CUSTOMER INFORMATION SYSTEM Water Customers 6,964 Sewer Customers 6,863 Utility Billing Frequency Bi-monthly Utility Cash Receipts 18,770 Utility Online Transactions 17,398 Service Requests 650 MAINTENANCE/ASSET MANAGEMENT Fleet Vehicles 85 Fleet Maintained Equipment 170 Fleet Work Orders N/A Water/Sewer Work Orders N/A Landscape & Grounds Work Orders N/A Streets Work Orders 225 City Facility Building Work Orders 41 19 | Page Conversion Information Application/Information Existing Software Product Software Application Name Version Financial Management General Ledger Accounts MSI 7.5 Fixed Assets Excel n/a Contractor Master Records MSI 7.5 Customer Master Records (excluding MSI 7.5 CIS/Utility Billing Customer/Account Master Records MSI 7.5 Payment History MSI 7.5 Open Transactions MSI 7.5 Consumption History MSI 7.5 Human Resources Employee Master Records MSI 7.5 Payroll Payroll Records MSI 7.5 Land Management Address/Parcel Records GIS 10.4 Active Planning Projects Access/Excel n/a Active Permit Applications MSI 7.5 Active License Master Records Access/Excel n/a Historical Planning Projects Access/Excel/MSI 7.5 Historical Permit Records MSI 7.5 Historical Inspections MSI 7.5 Historical Code Enforcement Cases Access/Excel/iWorQ Web-based 7 / web based Inventory Inventory Items Excel n/a 20 | Page INSURANCE REQUIREMENTS The Contractor shall provide satisfactory proof of general commercial liability, property damage, bodily injury, automobile liability, and workers compensation insurance, naming the United City of Yorkville, together with its officers, agents, employees, and engineers as additional primary, non-contributory named insureds prior to commencing work. All policies shall be written on a "per occurrence" basis. The Contractor shall procure and maintain insurance for protection from claims under worker's compensation acts, claims for damages because of bodily injury including personal injury, sickness or disease or death of any and all employees or of any person other than such employees, and from claims or damages because of injury to or destruction of property including loss of use resulting therefrom, alleged to arise from the Contractor’s or its officers’, agent’s, employees’ negligence in the performance of services under this Agreement. Contractors certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to the City. Contractor shall promptly forward new certificate(s) of insurance evidencing the coverage(s) required herein upon annual renewal of the subject policies. Failure of the Contractor to supply a valid certificate of insurance, or if a previously valid certificate of insurance has expired and is not replaced, is grounds for issuance of a stop work order until such time as a valid certificate of insurance is provided. Failure of the City to collect or demand a certificate of insurance shall not be deemed a waiver of the requirement to provide one. The limits of liability for the insurance required by this Subsection shall not be less than the following: Workmen’s Compensation Insurance: All Liability imposed by Workmen’s Compensation statute Employer’s Liability Insurance $1,000,000 Contractual Liability Insurance $1,000,000 Completed Operations Insurance $ 500,000 Owned, Hired, and Non-Ownership Vehicle, Bodily Injury and Property Damage to the following Limits: Commercial General Liability $2,000,000 (each occurrence) Bodily Injury $2,000,000 (each person) $2,000,000 (each accident) Property Damage $2,000,000 (each accident) Automobile Liability $1,000,000 combined single limit (each accident) Umbrella Liability $3,000,000 (each occurrence) $3,000,000 (aggregate) 21 | Page PROPOSAL PRICING SHEET Note: The Proposal Pricing Sheet includes Appendices A - J The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor, and incidentals specified for the price below. I (We) propose to complete the following project as more fully described in the specifications for the following: Company Name: _______________________________________________________________ Contact Name: ________________________________________________________________ Phone Number: ________________________________________________________________ Email: _______________________________________________________________________ _____ Our firm has not altered any of the written texts within this document. Only those areas requiring input by the respondent have been changed or completed. If it is the Contractor’s intention to utilize a subcontractor(s) to fulfill the requirements of the Contract, the City must be advised of the subcontractor’s company name, address, telephone and fax numbers, and a contact person’s name at the time of proposal submittal. YES NO Will you be utilizing a subcontractor? ____ ____ If yes, have you included all required Information with your proposal submittal? ____ ____ OR NO PROPOSAL – Keep our company on your Contractors List ______________________________ Signature ______________________________ Date NO PROPOSAL – Remove our company from Your Contractors List ______________________________ Signature ______________________________ Date 22 | Page PROPOSAL PRICING SHEET CONTINUED The undersigned contractor; A. Certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 33E-3 (Proposal rigging) or 33E-4 (Proposal rotating) of Act 5, Chapter 720 of the Illinois Complied Statutes regarding criminal interference with public contracting, and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Complied Statutes, and C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the City upon request, and D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105) and agrees to comply with the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE in Appendix A, Section 750, Part 750, Chapter X, Subtitle B of Title 44 of the Illinois Administrative Code incorporated herein by reference, and D. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965), and E. Agrees to comply with the Substance Abuse Prevention on Public Works Projects Act (820 ILCS 265/1 et seq.) if this Project is a “public work” within the meaning of the Illinois Prevailing Wage Act (820 ILCS 130/.01 et seq.) and prohibit substance abuse while performing such work and has a substance abuse prevention program, and F. Agrees to provide a drug-free workplace pursuant to the Drug-Free Workplace Act (30 ILCS 580/1 et seq.) (25 or more employees under a contract of more than $5,000 or for individuals only when greater than $5,000), and G. Agrees to comply with the Employment of Illinois Workers on Public Works Act (30 ILCS 570/0.01 et seq.) and employ Illinois laborers if at the time of this contract is executed or if during the term of this contract there is excessive unemployment in Illinois as defined in the Act. Contractor’s Firm Name Signed Name and Title Street Address Print Name and Title City State Zip E-mail Address Phone Number Fax Number Date APPENDIX A: FEATURE FUNCTION REQUIREMENTS Please input a "1" in the appropriate column to the right of the feature/function/capability statement. Further explanations, or information regarding 3rd party software and/or modification costs should also be provided in the comments column and Project Costs worksheet (Appendix G), if applicable. Each "non-title" row (?.000) should have only one "1". Blank rows will be scored as Not Available. Legend: Standard - Current Available in current software release Standard - Next Release Guaranteed available in next release of software Report Writer Report Writer function through Standard Reports or Ad Hoc Report Writer 3rd-Party Application Please estimate general cost estimates in comments not a quote, unless available due to your resell arrangement. Custom Modification Custom programming by vendor (not meant to be a set-up configuration that is standard process through implementation. Please estimate general costs in comments (not a quote). Not Available Not available in current or next release; interfaced/integrated third-party application or through custom modification. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments General Ledger General Ledger General Ledger 1.000 GENERAL LEDGER GENERAL FEATURES General Ledger 1.001 CHART OF ACCOUNTS STRUCTURE - System must provide user- defined chart of accounts structure (numeric) with a minimum of 30 characters for account description, other account number component descriptions, and support the following account structure: fund (2 digits), department (2 digits), division (2 digits), class (2 digits), function (4 digits), and sub-function (2 digits). General Ledger 1.002 GASB-34 - System must provide full compliance with the GASB-34 requirements. General Ledger 1.003 INACTIVE ACCOUNTS - Ability to deactivate an account without losing historical reporting. General Ledger 1.004 OLD G/L ACCOUNTS - Ability to provide a field that contains the old account number field. General Ledger 1.005 G/L DESCRIPTION - Ability to have a minimum of 250 characters for account description field. General Ledger 1.006 MANDATORY AND DISCRETIONARY ACCOUNTS - Ability to identify general ledger account numbers as mandatory or discretionary. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments General Ledger 1.007 REGULATORY UPDATES - Provide updates (as part of normal maintenance) to system for State and Federal mandated requirements for processing and reporting. General Ledger 1.008 SUPPORT GAAFR BLUE BOOK CHART OF ACCOUNTS - The chart of account structure should be fully compliant with the GAAFR "Blue Book" illustrative account structure. General Ledger 1.009 ACCOUNT NUMBER ENTRY AND VALIDATION - System should automatically populate the remaining account number. System should also validate account number at data entry time, noting when account number is not existing, closed, or inactive. This also applies to all integrated applications. General Ledger 1.010 ACCOUNT NUMBER BALANCING VALIDATION - During all processing, the system edits transactions to ensure that each entry to a fund is balanced. General Ledger 1.011 NUMBER OF PERIODS - Ability to process a 13th period for year- end adjustments. General Ledger 1.012 ACCRUAL ACCOUNTING - Allow entity-wide journal accounts for modified to full accrual. General Ledger 1.013 FUND ACCRUAL METHOD OPTIONS - Ability for proprietary funds to account on a full accrual and general and special revenue funds on a modified accrual. General Ledger 1.014 DO TO/ DUE FROM - Provide for automation of intrafund and interfund clearing entries based on defined rules and ensure funds stay in balance. General Ledger 1.015 FUND ACCOUNTING - System must provide all procedural functions of a governmental fund accounting system, including governmental, proprietary (enterprise and internal service), and fiduciary fund types and account groups (general long-term debt and fixed assets). General Ledger 1.016 FUND ACCOUNTING - The system should allow for the maintenance of user-defined control accounts linked to subsidiary ledgers (i.e., accounts receivable, accounts payable, fixed assets and encumbrances). Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments General Ledger 1.017 G/L DRILLDOWN - The system has the ability to drill down to see all G/L account activities, regardless of the module, and include the related accounts of the source journal. General Ledger 1.018 JOURNAL ENTRY, MANUAL, AND POSTING FROM OTHER MODULES General Ledger 1.019 ENTRY UPLOAD - System must allow uploading and posting of journal entries created by external sources (i.e., bank files, excel, etc.) providing audit trails with the ability to identify journal source. General Ledger 1.020 ENTRY NOTES - Allow unlimited notes per journal entries. Please use the comments section to explain any limitations. General Ledger 1.021 MANDATORY JOURNAL BALANCING - System must require balancing journal entries and balancing of individual funds and provide for error identification and correction before actual posting occurs. Advise the user of basic deficiencies in a transaction, such as invalid codes, invalid accounts, debit/credit, etc. General Ledger 1.022 AUTOMATIC REVERSING JOURNAL ENTRIES - System should allow accrual journal entries to be entered and automatically reversed on the specified reversal date. General Ledger 1.023 ALLOCATIONS - Ability to allocate transactions by percent (%) or dollar amount ($). General Ledger 1.024 RECURRING AND STANDARD ENTRIES - System must provide recurring and standard journal entry capability, including: General Ledger 1.025 ▪ Fixed accounts/fixed amounts General Ledger 1.026 ▪ Fixed accounts/percentage amount splits General Ledger 1.027 ▪ Fixed accounts/variable amount splits, and monthly, quarterly, and yearly entries General Ledger 1.028 RECURRING ENTRIES - Ability to enter start and stop dates for each recurring entry with the ability to setup entries as: General Ledger 1.029 ▪ Same amount each period General Ledger 1.030 ▪ Different amount each period General Ledger 1.031 ▪ Formula Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments General Ledger 1.032 ▪ Require user entry each period General Ledger 1.033 GENERAL LEDGER PROCESSING General Ledger 1.034 AUDIT TRAILS - System must provide edit listings and exception reporting of transaction processing by user. General Ledger 1.035 AUTOMATIC PERIOD-END PROCESSING - System must provide user-initiated, month-end and, year-end closing automated procedures/entries. General Ledger 1.036 PERIOD-END EARNINGS PROCESSING - Provide automatic calculation and posting of earnings (accrued interest) without external calculations and journal entries. General Ledger 1.037 CLOSED PERIODS - System must allow (with proper security clearance) the option to re-open a closed period. General Ledger 1.038 MULTIPLE OPEN FISCAL YEARS - Ability to have past and current fiscal years open simultaneously. General Ledger 1.039 YEAR-END CLOSING - System must provide year-end, system- generated closing transactions for rollover to new year (e.g., balance sheet accounts, encumbrances, project information). Allow for rollover to be performed multiple times. General Ledger 1.040 POOLED CASH - Ability to track and allocate interest income to departments for pooled cash. General Ledger 1.041 ACCRUALS - Ability to automatically offset accrual transactions by creating and posting the appropriate offsetting entries. General Ledger 1.042 FUNDS AND PROJECTS - Ability to post fund and project activity to full-accrual accounts and to automatically calculate fund balance/retained earnings and post to the appropriate accounts. General Ledger 1.043 DEPRECIATION - Ability to process under modified and full accrual basis. General Ledger 1.044 ENCUMBRANCE ACCOUNTING - System must provide automated journal entries by fund for all encumbrance transactions generated by the Purchasing module. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments General Ledger 1.045 ENCUMBRANCE ROLL-OVER - System must provide the ability to roll-over all fiscal year-end encumbrances (i.e., open purchase orders and transaction information) to the new fiscal year and generate the new encumbrance and appropriation journal entries (i.e., purchase orders at the end of the fiscal year must roll-over and increase the budget for the new year by the amount of open purchase orders.) General Ledger 1.046 INQUIRY - ENCUMBRANCE - Encumbrance inquiry provides information on original encumbrance, amount liquidated to-date, and balance. General Ledger 1.047 ENCUMBRANCE STATUS REPORT - System must provide the ability to generate an encumbrance status report. General Ledger 1.048 TRANSACTION COMMENTS - Ability to enter comments for unreconciled transactions. General Ledger 1.049 TRANSACTION CATEGORIES - Ability to classify reconciliation items by type. General Ledger 1.050 RECONCILIATION STATUS - Ability to modify the status of bank reconciliations. General Ledger 1.051 MANUAL ENTRY RECONCILIATIONS - Ability to recognize postings made through the General Ledger for items such as bank charges, interest income, etc. General Ledger 1.052 RESERVALS - Ability for posted or voided items to be reversed to a cleared or outstanding status. General Ledger 1.053 BANK RECONCILIATION General Ledger 1.054 BANK RECONCILIATION - Provide standard electronic bank reconciliation functionality (i.e., accounts payable and payroll checks). General Ledger 1.055 DOWNLOAD CHECK FILE - Ability to transfer cleared check file from bank into accounts payable, and payroll check files to reconcile outstanding checks. General Ledger 1.056 DOWNLOAD BANK STATEMENT - Provide the ability to accept a downloaded bank statement file. General Ledger 1.057 P-CARD DOWNLOAD & RECONCILIATION - Ability to download and reconcile a P-Card payments file. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments General Ledger 1.058 MISMATCH EXCEPTION REPORT - Provide an exception report showing mismatched amounts. General Ledger 1.059 CHANGE DOWNLOADED ERRORS - Ability to change errors from downloaded information. General Ledger 1.060 MATCHING RULES - Ability to configure matching rules to allow for automatically match bank transactions with general ledger transactions. General Ledger 1.061 MATCHING RULE OVERRIDE - Ability to manually override automatically reconciled transactions. General Ledger 1.062 USER RESTRICTIONS - System provides the ability to make corrections or changes during the reconciliation process with appropriate user authorization. General Ledger 1.063 MULTIPLE ACCOUNTS - Ability to reconcile unlimited number of accounts. General Ledger 1.064 OUTSTANDING CHECKS REPORT - Ability to generate daily, monthly, annual, or specified date-range reports that show the total amount and number of outstanding checks by bank account and by fund. General Ledger 1.065 VOIDED CHECKS - Ability to import cancelled checks from the bank accounts for AP and Payroll. General Ledger 1.066 CHECK RECONCILIATION TRACKING - Ability to track check activity dates, such as issue date, void date, reversal date, cleared date, and stop-payment dates. General Ledger 1.067 MONTHLY TRANSACTION REPORT - Provide a monthly detailed transaction listing by bank account. General Ledger 1.068 SUMMARY RECONCILIATION REPORTS - Ability to generate a daily, monthly, annual, or specified date range report of all cleared checks by bank account, fund, check amount, check number, and payee. General Ledger 1.069 INQUIRIES/REPORTING General Ledger 1.070 SELECTIVELY CHOOSE AND SORT DATA - Provide the ability to selectively choose, and sort data and provide totals by any account segment (not necessarily sequential.) Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments General Ledger 1.071 JOURNAL ENTRY SEARCH - Ability to search journal entries by the following information: General Ledger 1.072 ▪ Dollar Amounts General Ledger 1.073 ▪ Receipt Number General Ledger 1.074 ▪ Description General Ledger 1.075 TRANSACTION INQUIRY - System must provide the capability to display both pending (not permanently posted) and encumbrance transaction amounts and descriptions for inquiry or reporting. General Ledger 1.076 DISPLAY ALL DETAIL - System must provide the ability to query online an account number (by date and/or account number range) and access all related detail transactions through "drill-down capability", whether stored in the general ledger or another module. General Ledger 1.077 ACCOUNT INQUIRY - Provide account number inquiry and display original budget, revised budget, encumbrances, expenditures, and available balance. General Ledger 1.078 SEARCHING USING WILDCARDS - The system has the ability to perform wild card search capabilities based on any segment or account description in the City's Chart of Accounts. General Ledger 1.079 G/L SEGMENT REPORTING - The system has the ability to generate a report across any segment or group of segments in the chart of accounts. General Ledger 1.080 G/L COMBINED REPORTING - The system has the ability to generate a report across ranges that are not in sequence (e.g., combine funds that are not in sequence - 600 and 900 accounts.) General Ledger 1.081 FISCAL / CALENDAR YEAR REPORTING - Ability to run reports on a fiscal- and calendar-year basis. General Ledger 1.082 MULTI-YEAR REPORTS - Ability to generate multi-year reports (e.g., comparison, detail, etc.) General Ledger 1.083 HISTORICAL REPORTING - Ability to retain and report on ten historical fiscal years. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments General Ledger 1.084 HISTORICAL MONTHLY REPORTING - Ability to run all financial reports by month across multiple fiscal years. General Ledger 1.085 TRANSACTION DETAIL CONTENT - Detail transactions should contain vendor names where applicable; actual transaction date, source document reference, originating source, etc.) and ending balances by any accounting period. General Ledger 1.086 GENERAL LEDGER AND BUDGET REPORTING - Provide reporting ability for general ledger and budget reporting on cash and modified accrual basis. General Ledger 1.087 ACCESS SECURITY - Ability to restrict a department's inquiry and reporting based on their general ledger account codes only. General Ledger 1.088 REPORTING REQUIREMENTS - System must comply with current Generally Accepted Accounting Principles (GAAP), pronouncements of the Governmental Accounting Standards Board (GASB), Illinois state, and federal reporting requirements. General Ledger 1.089 ALLOCATION REPORTING - System must provide the capability to post allocations to general ledger and generate report of allocations. General Ledger 1.090 PROOF AND POSTING REPORTS - System must provide proof and posting reports of cash, payables, payroll, receivables, inventory, and any other sub-ledgers producing automatic journal vouchers and adjusting journal entries prior to posting. General Ledger 1.091 BATCH REVIEW AND EDIT - System must provide the capability to review online and edit batches before permanent update. General Ledger 1.092 TRIAL BALANCE REPORT - System must provide on-demand Working Trial Balance, Detail Trial Balance, and Summary Trial Balance reports by selected funds. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments General Ledger 1.093 DETAIL AND SUMMARY GENERAL LEDGER - System must provide the ability to query and produce reports of general ledger detail transactions and summary transactions, sorted and summarized by any element(s) within the account number, including budget information. General Ledger 1.094 SUMMARY OF PROJECT STATUS REPORT - REVENUE AND EXPENDITURE - System must provide the ability to generate a summary of project status report with project-to-date budgets and actuals. Project detail transactions must be accessible from previous years. General Ledger 1.095 SUBSIDIARY RECONCILIATION REPORT - System must provide the ability to generate a subsidiary reconciliation report (e.g., accounts payable, accounts receivable.) General Ledger 1.096 FUND REPORTING - System must provide the ability to group selected funds for consolidated reporting. General Ledger 1.097 SUMMARY EXPENDITURE REPORT - System must provide the ability to generate a summary expenditure report with ability to sort by any element in the account structure. General Ledger 1.098 SUMMARY REVENUE REPORT - System must provide the ability to generate a summary revenue report with ability to sort by any element in chart of accounts. General Ledger 1.099 DETAIL TRANSACTION EXPENDITURE REPORT - System must provide the ability to generate a detail transaction expenditure report with selected subtotals. General Ledger 1.100 DETAIL TRANSACTION REVENUE REPORT - System must provide the ability to generate a detail transaction revenue report with selected subtotals. General Ledger 1.101 COMPREHENSIVE ANNUAL FINANCIAL REPORTS (CAFR) - System should provide required comprehensive, formal financial reports. General Ledger 1.102 REPORT WRITING TOOL - System should provide a user-friendly financial report writing tool with sample reports to assist users in developing customized reports. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments General Ledger 1.103 INTERFACES AND INTEGRATIONS TO GENERAL LEDGER General Ledger 1.104 INTERFACE - WORK ORDER MANAGEMENT AND COST ACCOUNTING - System must provide an integration to an external work order management system, including ability to link work orders to project number in general ledger. General Ledger 1.105 INTEGRATION - MAINTENANCE MANAGEMENT - Maintenance Management should provide labor and parts costs to the general ledger. General Ledger 1.106 INTEGRATION - FLEET MAINTENANCE - Fleet Maintenance should provide labor and parts costs to the general ledger. General Ledger 1.107 IMPORT RECURRING G/L ENTRY - Ability to import Excel recurring journal entries from third-party vendor exported file. Please comment on the acceptable file formats General Ledger 1.108 IMPORT G/L ENTRIES - Ability to import G/L entries into the system. General Ledger 1.109 ACH TRANSACTIONS - ACH transactions to debit customer bank checking accounts automatically for monthly payments. General Ledger 1.110 INTERFACE - WORKERS COMP - Workers compensation voucher and check File. General Ledger 1.111 INTERFACE - INVESTMENT BANKS - Provide interface to investment banks to allow tracking of investments and monthly- pooled interest allocations (journal entries, daily/monthly statements, wires, transfers.) General Ledger 1.112 INTERFACE - SERVICE BANKS - Provide ability to interface to service banks for monthly trustee statements for journal entries; daily and monthly statements, wires, and transfers. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments General Ledger 1.113 INTERFACE - PAYROLL INTEGRATION - Ability to import labor expense distribution (salaries, benefits, and deductions) and reporting into pre-defined G/L account number(s). General Ledger 1.114 INTERFACE - PROJECT/GRANT ACCOUNTING - System must provide integration between the general ledger and project/grant accounting. General Ledger 1.115 INTEGRATION - ELECTRONIC DOCUMENT MANAGEMENT SYSTEM - The system must integrate with the City’s existing Laserfiche enterprise EDMS system If your system does not integrate with Laserfiche please describe what other prominent EDMS system(s) you can integrate with or explain the EDMS or content management solution you propose for the City’s use with your system. General Ledger 1.116 INTERFACE - MICROSOFT EXCEL EXPORT - Provide for downloading of detail transactions to PC. Vendor to comment on methods of accomplishing for each application. General Ledger 1.117 INTERFACE - MICROSOFT EXCEL IMPORT - Provide for uploading of detail transactions from PC. Vendor to comment on methods of accomplishing for each application. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources Human Resources Human Resources 11.000 HUMAN RESOURCES - GENERAL Human Resources 11.001 USER-DEFINED FIELDS - Ability to add unlimited user-defined fields, as needed. Human Resources 11.002 EMPLOYEE FIELDS - Provide the ability to maintain and report on employee's current information such as: Human Resources 11.003 ▪ Employee Number Human Resources 11.004 ▪ Name (first, middle, last, suffix) Human Resources 11.005 ▪ Address Human Resources 11.006 ▪ City Human Resources 11.007 ▪ County Human Resources 11.008 ▪ State Human Resources 11.009 ▪ Zip Human Resources 11.010 ▪ Home Phone Human Resources 11.011 ▪ Mobile Phone Human Resources 11.012 ▪ Email Address Human Resources 11.013 ▪ Gender Human Resources 11.014 ▪ Birth Date Human Resources 11.015 ▪ Marital Status Human Resources 11.016 ▪ Emergency Contact Information Human Resources 11.017 ▪ Education Start Date Human Resources 11.018 ▪ Education End Date Human Resources 11.019 ▪ Degree (for each) Human Resources 11.020 ▪ School Human Resources 11.021 ▪ Hire Date Human Resources 11.022 ▪ Anniversary Date Human Resources 11.023 ▪ Evaluation Date Human Resources 11.024 ▪ Status (e.g., active, leave, terminated, full-time, part-time, etc.) Human Resources 11.025 ▪ Termination Date Human Resources 11.026 ▪ Home Department Human Resources 11.027 ▪ Division Human Resources 11.028 ▪ Supervisor Human Resources 11.029 ▪ Extension Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.030 ▪ Position Number Human Resources 11.031 ▪ Position Human Resources 11.032 ▪ Labor Distributions/Allocations (department splits) Human Resources 11.033 ▪ Fund Human Resources 11.034 ▪ Pay Type (hourly vs. salaried) Human Resources 11.035 ▪ Primary Pay Rate (w/auto calculated pay equivalents) Human Resources 11.036 ▪ Primary Pay Effective Date Human Resources 11.037 ▪ Pay Grade Human Resources 11.038 ▪ Pay Frequency Human Resources 11.039 ▪ Default Hours Worked Each Week Human Resources 11.040 ▪ Drivers License Number Human Resources 11.041 ▪ Federal Exemptions Human Resources 11.042 ▪ Additional Federal Percentage Amount Human Resources 11.043 ▪ Additional Federal Dollar Amount Human Resources 11.044 ▪ State Exemptions Human Resources 11.045 ▪ Additional State Percentage Amount Human Resources 11.046 ▪ Additional State Dollar Amount Human Resources 11.047 ▪ Retirement Plan(s) Human Resources 11.048 ▪ Time Off hours (e.g., comp Time, sick, vacation ,etc.) Human Resources 11.049 POSITION TYPE ID - Provide position type indicator (e.g., temporary, regular, part-time, seasonal, etc.). Human Resources 11.050 SALARY DATA - Provide fields to maintain current employee salary data (e.g., annual salary, pay period salary, hourly rate, other types of pay [e.g., acting pay, night shift pay, etc.]). Human Resources 11.051 UNLIMITED PRIOR YEARS HISTORY - Maintain unlimited prior year's history and effective dates. Human Resources 11.052 ELECTRONIC PERSONNEL ACTIONS - Ability to electronically request, approve, and track all personnel actions, such as promotions, salary modifications, transfers, change in status, career incentive, etc.. Human Resources 11.053 PERSONNEL ACTION FORMS - Ability for department supervisors to submit Personnel Action Forms online and automatically submit to appropriate Human Resource Department staff. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.054 COMPANY PROPERTY - Ability to track company property (e.g., vehicles, phones, laptops, etc.) and maintain history. Human Resources 11.055 COMPANY PROPERTY - Ability to define company property types (e.g., vehicles, phones, laptops, etc.). Human Resources 11.056 NOTES - Ability to add unlimited notes to employee record. Human Resources 11.057 ALERTS & AUTO EMAIL - Ability to set reminder alerts on all dates (e.g., birth date, award dates, performance appraisal due date, probationary period expiration date, etc.) and auto-email to anyone (e.g., supervisor). Human Resources 11.058 EMPLOYEE ALLOCATIONS - Ability to allocate an employees cost (salary, leave, insurance, taxes, etc.) by percentage to different program/cost centers. The total percentage must equal 100%. Human Resources 11.059 EMPLOYEE ALLOCATIONS - Program/Project/Cost Center allocation to be allocation of gross cost including benefits. Human Resources 11.060 EMPLOYEE ALLOWANCES - Ability to create and update employee allowances for selected staff members or groups. Human Resources 11.061 EMPLOYEE ALLOWANCES WITH DATES - Ability to create and update employee allowances for selected staff members or groups with expiration or renewal dates. Human Resources 11.062 TOTAL COMPENSATION REPORT - Provide total compensation report, including all pay, cost of benefits, including reimbursements to and by employees for a chosen period. Human Resources 11.063 SALARY RANGE BY LEVEL - Track salary each level ranges (e.g., low, mid, and high points). Human Resources 11.064 SALARY CHANGES - Track salary changes (e.g., COLA increase - contract, longevity, step, annual review 0-5% general list within range, etc.). Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.065 POSITION CONTROL Human Resources 11.066 HISTORY - Ability to see who has held position in the past. Human Resources 11.067 CURRENT CONTROL - Ability to see who holds the position now. Human Resources 11.068 POSITION REQUIREMENTS - Ability to set requirements for all positions, including required physical, drug, and work screenings which will populate the new employee record. Human Resources 11.069 OPEN POSITIONS - Ability to report how long a position has been open. Human Resources 11.070 OPEN POSITION COSTS - Ability to report all costs associated with open position. Human Resources 11.071 OPEN AVAILABILITY - Ability to report number of times a position has been open. Human Resources 11.072 POSITION ACTIVITY BY DEPARTMENT - Ability to report on position activity by department and division. Human Resources 11.073 NEW POSITION APPROVALS - Must have an approval process to create a new position. Human Resources 11.074 POSITION CHANGE NOTES - Track notes for each position change. Human Resources 11.075 POSITION NUMBERS - Ability to assign all new hires to a valid position number. Human Resources 11.076 POSITION NUMBERS - Ability to assign a 10-position code number (Program - 3 digits, Job Classification - 4 digits, Counter - 3 digits). Human Resources 11.077 INACTIVATE POSITION - Provide the ability to inactivate or delete a position while keeping employee classification history. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.078 POSITION CHANGE WORKFLOW - Ability to notify user-defined department employees when changes in personnel occur (e.g., IT for passwords, payroll and prior departments, demographic changes, etc.). Human Resources 11.079 INQUIRY - Ability to inquire by job title or position number resulting in a display of employees that are filling the position. Human Resources 11.080 UNLIMITED USER-DEFINED POSITION INFO - Provide a classification system with rules that ensure proper enrollment with unlimited user-defined position titles, position numbers, benefits and unlimited pay step ranges per classification. Human Resources 11.081 POSITION HISTORY - Provide position history showing employees filling position, title change, reclassification, transfer of the position to another department, initiation, elimination, and related dates. Human Resources 11.082 POSITION EFFECTIVE DATES - Ability to assign effective date ranges to individuals entering and exiting positions. Human Resources 11.083 POSITION TRACKING - Provide a report showing department position number and status (filled, not filled). Human Resources 11.084 POSITION REPORTING - Ability to generate a periodic position department control report showing authorized, filled, and vacant by department and classification. Human Resources 11.085 APPLICANT TRACKING Human Resources 11.086 ONLINE APPLICANT TRACKING - Ability to post open positions online and accept online job applications. Human Resources 11.087 ONLINE APPLICANT TRACKING - Ability to provide notifications and letters to job applicants. Human Resources 11.088 NEW HIRES & TERMINATIONS - Ability to track new hires and terminations with user-defined fields. Human Resources 11.089 NEW HIRE TRACKING - Ability to track all new hire requirements and their completion dates (e.g., orientation class). Human Resources 11.090 TERMINATION CAUSE & DATE - Provide for entry of termination information (reason and date). Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.091 GRIEVANCE TRACKING - Ability to track grievance status, including employee ID, employee full name, title, grievance number, type, sub-type, steps with dates, notes, meetings, arbitration dates, settlement type, department, etc.. Human Resources 11.092 DISCIPLINARY COMPLAINTS - Ability to track disciplinary complaints and report based on explanation, position, employee, supervisor involved, etc.. Human Resources 11.093 DISCIPLINARY ACTIONS - Ability to track disciplinary actions and report based on explanation, position, employee, supervisor involved, suspension date, etc.. Human Resources 11.094 DISCIPLINARY ATTACHMENTS - Provide ability to attach files or scan documents and attach to disciplinary records. Human Resources 11.095 EMPLOYEE INCIDENT REPORTING - Track employee incidents (i.e., accidents, injuries, asset loss, etc.). Human Resources 11.096 ATTACHMENTS - Ability to link document images to employee records for photos, I-9 forms, licenses and certificates. Human Resources 11.097 CUSTOM LETTERS & FORMS - Ability to create custom letters and forms (i.e., anniversary letters, birthday letters, probationary period reached letters, etc.). Human Resources 11.098 HIERARCHY LEVEL SECURITY - Ability to set security and drill- down levels so that a manager can have access to their staffs' general information, but not to specified fields (i.e., no access to social security numbers or other protected information). Human Resources 11.099 NEW POLICY REVIEWS - Ability to track policy reviews and acceptance. Human Resources 11.100 RENEWAL DATES - Ability to track management personnel contract renewal dates. Human Resources 11.101 MOU TRACKING - Ability to track history of Memorandum of Understanding (MOU) compensation and benefit plans by group. Human Resources 11.102 AUDIT TRAILS - Provide audit trails for every change made to data in the system. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.103 REPORTING - Ability to generate a detailed position control report showing name, budgetary unit, accounting fund, and general ledger account number. Human Resources 11.104 REPORTING - Ability to generate a personnel action change summary report by type and department. Human Resources 11.105 ACCRUAL HOURS REPORT - Provide reporting of employee vacation, sick, compensation, administrative, and holiday hour balances available. Human Resources 11.106 EMPLOYEE HISTORY - Ability to track all employee historical information (e.g., salary dates, promotion dates, benefits, evaluation rating, etc.). Human Resources 11.107 GASB 45 - CENSUS REPORT - Ability to provide GASB 45 census report (employee birthday, sex, marital status, etc.) Human Resources 11.108 BENEFITS Human Resources 11.109 TRACK LONG-TERM LEAVE - Tracking and reporting of long-term leave (e.g., family and medical leave, maternity leave, time off without pay), and reason for leave without pay. Human Resources 11.110 ANNUAL LEAVE BANK - Track annual leave bank based on years of service and associated hours earned per pay period. Human Resources 11.111 ANNUAL LEAVE REIMBURSABLE - Ability to pay out accumulated annual leave benefit upon termination. Human Resources 11.112 SICK LEAVE UNREIMBURSABLE - Ability to restrict sick leave payout upon termination. Human Resources 11.113 SICK LEAVE & RETIREMENT BALANCE - Ability to add sick leave balance to time served for retirement benefit. Human Resources 11.114 PART TIME ACCRUALS - Ability to prorate part-time accruals by actual hours worked if consistently at a minimum of 30 hours per week. Human Resources 11.115 FISCAL & CALENDAR YEAR BENEFITS - Ability to track, accrue, and calculate benefits/supplements that are based on fiscal year schedules in addition to other benefits/supplements that are calculated based on a calendar year schedule. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.116 MULTIPLE BENEFIT PLANS - Ability to have multiple benefit plans. Human Resources 11.117 BENEFIT INFORMATION - Capture and track all benefit information for multiple plans and tiers such as, but not limited to: Human Resources 11.118 ▪ Employee Name Human Resources 11.119 ▪ Social Security Number Human Resources 11.120 ▪ Date of Birth Human Resources 11.121 ▪ Spouse Name Human Resources 11.122 ▪ Spouse Date of Birth Human Resources 11.123 ▪ Spouse Social Security Number Human Resources 11.124 ▪ Dependents Names Human Resources 11.125 ▪ Dependents Dates of Birth Human Resources 11.126 ▪ Dependents Social Security Number Human Resources 11.127 ▪ Insurance Plans Human Resources 11.128 ▪ Type of Coverage (e.g., employee only, employee plus one dependent, employee plus family, etc.) Human Resources 11.129 ▪ COBRA Insurance Premium Human Resources 11.130 ▪ Amount of Reimbursements to Employees Human Resources 11.131 ▪ Benefit Deduction Amounts Human Resources 11.132 COST OF BENEFITS - Provide the ability to calculate the cost of benefits (employer and employee) based on current or anticipated changes in costs. Human Resources 11.133 MULTIPLE COMPENSATION BANKS - Ability to track different types of compensation banks for each employee (e.g., night shift hours, day shift hours, acting hours, overtime hours, etc.). Human Resources 11.134 DEFERRED COMPENSATION MATCH - Need ability to calculate a deferred compensation match based upon employee group, rate of pay, and years of service. Human Resources 11.135 ACCRUAL FLAG - Prevent an employee from accruing certain hours until having been hired for a user-defined period (e.g. no vacation accrual for the first year). Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.136 MAX ACCRUAL FLAG - Provide a flag or notification when an employees accrual (sick, vacation, etc.) has reached their maximum. Human Resources 11.137 YTD LEAVE USE & ACCRUAL - Ability to inquire online and generate reports detailing employee leave balance, accrual, use patterns on a cumulative calendar/fiscal YTD basis. Human Resources 11.138 COMPARE LEAVE USE & ACCRUAL - Ability to compare employee leave balance, accrual, and use patterns to the same period in prior year. Human Resources 11.139 LEAVE ACCRUAL STORAGE - Ability to store leave accrual and balances for a user-defined period of time. Human Resources 11.140 BENEFIT TRACKING - Ability to track the following information per employee: Human Resources 11.141 ▪ Pension/Retirement Plans Human Resources 11.142 ▪ Health, Dental and Vision Insurance Human Resources 11.143 ▪ Life Insurance Human Resources 11.144 ▪ Disability Insurance Human Resources 11.145 MULTIPLE LEAVE DESIGNATIONS - Ability to have unlimited leave designations. Human Resources 11.146 PAID LEAVE BENEFIT TRACKING - Ability to track the following information per employee: Human Resources 11.147 ▪ Annual Leave Human Resources 11.148 ▪ Holiday Pay Human Resources 11.149 ▪ Emergency Leave Human Resources 11.150 ▪ Family Medical Leave (FMLA) Human Resources 11.151 ▪ Funeral/Bereavement Leave Human Resources 11.152 ▪ Jury Duty Human Resources 11.153 ▪ Military Leave Human Resources 11.154 ▪ Work Injury Leave Human Resources 11.155 LEAVE BENEFIT - Ability for system to determine leave time benefit based on adjusted service date. Human Resources 11.156 BENEFIT COSTS ONLINE - Provide online view of benefit costs by benefit group, employee classification, department, etc.. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.157 MASS UPDATE - Ability to mass-update benefit plans (e.g., enrollment dates, and/or premium rates) based on annual open enrollment or, on an ad hoc basis. Human Resources 11.158 LENGTH OF SERVICE - Ability for system to automatically calculate the employee's length of service. Human Resources 11.159 PLAN INFORMATION - Ability to maintain and track: Human Resources 11.160 ▪ Group number Human Resources 11.161 ▪ Policy numbers Human Resources 11.162 ▪ Addresses of outside agencies Human Resources 11.163 ▪ Plan names Human Resources 11.164 ▪ Plan descriptions Human Resources 11.165 ▪ Plan dates Human Resources 11.166 ▪ Plan years Human Resources 11.167 RULES BY EMPLOYEE CLASS - Ability to define benefit plan rules by employee group. Human Resources 11.168 RATE TABLES & CALC RULES - Ability to maintain rate tables and calculation rules. Human Resources 11.169 SPLIT COSTS TO DIVISION/PROGRAM - Ability to support and track both employee and employer benefit costs and allocate those cost to follow employee division and/or program/project splits. Human Resources 11.170 DEPENDENT TRACKING - Ability to track dependents for each employee, including whether or not they are full-time students. Human Resources 11.171 DEPENDENT TRACKING - Ability to track each benefit by specific dependent as they may be different within a family. Human Resources 11.172 HIPPA SECURITIES - System should have appropriate securities in place to avoid HIPPA violations (e.g., disclosure, reporting, inquires of confidential information, etc.). Human Resources 11.173 HIPPA SECURITIES - Ability to restrict information by fields or screen for HIPPA compliance. Human Resources 11.174 REPORTS MAIL MERGE - Ability to mail merge queried reports with standard template letters. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.175 DEFERRED COMPENSATION REPORT - Weekly reporting of deferred compensation plans or retirement health savings. Human Resources 11.176 EMPLOYEE SELF-SERVICE Human Resources 11.177 WEB-BASED - Provide a Web-based employee self service module accessible through standard system user access or via the internet. Have employee and manager level user control options. Human Resources 11.178 EMPLOYEE & DEPENDENT INFORMATION UPDATES - Ability to change address, phone, emergency contacts, etc., for employee and dependents. Human Resources 11.179 BENEFIT ENROLLMENT AND INQUIRY - Allow employees to enroll and manage benefits (e.g., health insurance) via the Web from either work or home. Human Resources 11.180 HR RESOURCES - Provide the ability to download and print Human Resources Department-related forms. Human Resources 11.181 REQUEST LEAVE ONLINE - Ability to request leave online with supervisor ability to approve. Human Resources 11.182 HEALTH INS COVERAGE - Provide the ability for employees to review their health insurance coverage via the Web from either work or home. Human Resources 11.183 ONLINE PAY STUB HISTORY - Ability for employees to lookup historical pay stub information online. Human Resources 11.184 PRINT W-2s - Provide the ability for employees to print W-2's via the Web from either work or home. Human Resources 11.185 PRINT BENEFIT STATEMENTS - Provide the ability for employees to view and print benefits in a statement format via the Web from either work or home. Human Resources 11.186 SECURITY - Ability to set security levels for employees to be able to view and only change certain fields (e.g., address). Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.187 APPROVALS - Ability for Human Resources Department staff to approve changes employees make to user specified fields (i.e., address, leave, vacations). Allow routing to an individual or group of individuals for substitution or escalation approvals, if request not approved within time guidelines. Provide notification of actions to be sent via email. Human Resources 11.188 TIME RECORDS - Ability for everyone to view and enter their own time records online. Allow external time sheet usage with entry into the system to be at the employee or department level. Human Resources 11.189 LEAVE/ACCRUAL REPORTS - Ability for employee to view & print their own leave/accrual reports. Human Resources 11.190 VALID LEAVE CODES - Ability to determine if a person can use a benefited leave code, based on policy, user-definable. Human Resources 11.191 HEALTH INSURANCE/COBRA Human Resources 11.192 DEPENDENT INFORMATION - Provide the ability to maintain and report on dependent information such as: Human Resources 11.193 ▪ Name Human Resources 11.194 ▪ Address Human Resources 11.195 ▪ Gender Human Resources 11.196 ▪ Relationship Human Resources 11.197 ▪ Birth Date Human Resources 11.198 ▪ Other Insurance Human Resources 11.199 ▪ Name of Company Human Resources 11.200 ▪ Student Status Human Resources 11.201 ▪ Military Status Human Resources 11.202 COST COMPARISONS - Ability to view cost (per pay check) comparison scenarios (i.e., eligible employee only vs. family coverage) online. Human Resources 11.203 ELIGIBILITY NOTIFICATIONS - Ability to automatically generate notices/letters of eligibility. Human Resources 11.204 CUSTOM ENROLLMENT FORMS - Ability to customize enrollment forms. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.205 PENDING ENROLLMENTS & CHANGES - Ability to manage pending enrollments (including open enrollment) and changes. Human Resources 11.206 DEPENDENT ENROLLMENT REPORT - Ability to generate benefit enrollment dependent report. Human Resources 11.207 TERMINATION RULES - Ability to maintain rules for termination of employee coverage. Human Resources 11.208 RETROACTIVE DEDUCTIONS - Ability to automatically calculate retroactive deductions. Human Resources 11.209 PRE- & POST-TAX DEDUCTIONS - Ability to define plan deductions as both pre-tax and post-tax. Human Resources 11.210 ANNUAL STATEMENT OF BENEFITS - Ability to produce an "Annual Statement of Benefits" for each employee. Human Resources 11.211 EMPLOYEE & EMPLOYER PREMIUM REPORT - Provide a report that shows the premiums by employee and employer. Human Resources 11.212 ELIGIBLE FOR COVERAGE REPORT - Provide a report that shows when an employee becomes eligible for coverage and enrollment. Human Resources 11.213 COBRA - Ability to collect and track benefit payments for COBRA participants according to current requirements. Human Resources 11.214 COBRA - Provide COBRA capabilities to notify employees and dependents and process enrollments. Human Resources 11.215 COBRA - Track COBRA administration and premium collection. Human Resources 11.216 COBRA - Ability to track COBRA insurance coverage for qualified beneficiaries. Human Resources 11.217 FMLA Human Resources 11.218 BENEFIT PAYMENTS - Ability to collect and track benefit payments for FMLA participants according to current requirements. Human Resources 11.219 ELIGIBILITY - Ability to determine eligibility for FMLA. Human Resources 11.220 LEAVE TRACKING - Ability to track all leave on a rolling or user- defined calendar basis. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.221 USER DEFINED FORMS - Ability to track when user defined forms are sent to the employee and when they are due back. Human Resources 11.222 DATA - Ability to track the following FMLA data elements: Human Resources 11.223 ▪ Date FMLA requested Human Resources 11.224 ▪ Reason for FMLA Human Resources 11.225 ▪ History of when taken Human Resources 11.226 ▪ Date due to return Human Resources 11.227 ▪ Follow up notes/contacts Human Resources 11.228 ▪ Doctor's note returned Human Resources 11.229 ▪ Date doctor's note returned Human Resources 11.230 NOTIFICATIONS - Automatically generated letters with the date each is generated: Human Resources 11.231 ▪ Approval letter Human Resources 11.232 ▪ Rejection letter Human Resources 11.233 ▪ Provisional letter Human Resources 11.234 ▪ 2nd notification letter Human Resources 11.235 ▪ Workers' Comp-related letter Human Resources 11.236 ▪ Expiration letter Human Resources 11.237 ▪ Owe for insurance/retirement letter Human Resources 11.238 ON LEAVE REPORT - Ability to report on who is out, when, and why, including the following fields: Human Resources 11.239 ▪ Employee name (last, first) Human Resources 11.240 ▪ Hire date Human Resources 11.241 ▪ Date leave began Human Resources 11.242 ▪ Estimated return to work date Human Resources 11.243 ▪ Actual return to work date Human Resources 11.244 ▪ Date leave expires Human Resources 11.245 ▪ Reason/Leave Human Resources 11.246 ▪ Termination date Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.247 WORKERS' COMPENSATION Human Resources 11.248 TRACK BY EMPLOYEE - Track hours and related dollars for workers compensation time off by employee. Human Resources 11.249 TRACK BY INJURY - Track hours and related dollars for Workers' Compensation related to personnel time off, by injury. Human Resources 11.250 DATA - Ability to track and report on the following data relating to accidents and injuries: Human Resources 11.251 ▪ Workers' Comp Code Human Resources 11.252 ▪ Date of injury Human Resources 11.253 ▪ Time of injury Human Resources 11.254 ▪ Type of injury Human Resources 11.255 ▪ Explanation (unlimited text) Human Resources 11.256 ▪ Body part injured Human Resources 11.257 ▪ Geographic location (unlimited text) Human Resources 11.258 ▪ Description of accident (unlimited text) Human Resources 11.259 ▪ Description of medical care (unlimited text) Human Resources 11.260 ▪ Name of medical facility Human Resources 11.261 ▪ Address Human Resources 11.262 ▪ Phone Number Human Resources 11.263 ▪ Name of doctor Human Resources 11.264 ▪ Dates seen Human Resources 11.265 ▪ Days lost Human Resources 11.266 ▪ Type of equipment involved Human Resources 11.267 ▪ Witnesses and contact information Human Resources 11.268 ▪ Cause of injury (unlimited text) Human Resources 11.269 ▪ 1st aid only (yes/no) Human Resources 11.270 ▪ Explain (unlimited text) Human Resources 11.271 ▪ Date of claim Human Resources 11.272 ▪ Status of claim Human Resources 11.273 ▪ New review Human Resources 11.274 ▪ Disposition of claim Human Resources 11.275 ▪ Claim amount Human Resources 11.276 ▪ Amount of loss Human Resources 11.277 ▪ Case number Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.278 ▪ Adjuster Human Resources 11.279 ▪ Fatality (yes/no) Human Resources 11.280 ▪ Date reported to supervisor Human Resources 11.281 ▪ Misc. Notes Human Resources 11.282 WORKFLOW - Ability to track and notify user-defined departments at user-defined time frames using the following steps: Human Resources 11.283 ▪ Job injury charged Human Resources 11.284 ▪ Dates and number of hours to be charged Human Resources 11.285 ▪ Total hours of sick or other eligible leave Human Resources 11.286 ▪ Date employee returned to work Human Resources 11.287 ▪ 14-day exhaustion notice/alert Human Resources 11.288 STATUS FIELD - Ability to track job injury status as (1) No Pay or (2) Use Other Leave. Human Resources 11.289 SELECTION FIELDS - Workers' Comp report selection fields: Date leave began, from and to date. Human Resources 11.290 REPORTING - Workers' Comp report including the following fields: Human Resources 11.291 ▪ Employee Name (last, first) Human Resources 11.292 ▪ Hire date Human Resources 11.293 ▪ Date of injury Human Resources 11.294 ▪ Date leave began (allow multiples) Human Resources 11.295 ▪ Return to work date (allow multiples) Human Resources 11.296 ▪ Reason / Injury Human Resources 11.297 ▪ Restricted duty date Human Resources 11.298 ADJUSTMENTS & AUDIT TRAIL - Ability to adjust accrual balances (within security constraints) when sick, vacation, or administrative leaves are replaced by Worker's Compensation, including an audit trail of adjustments. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.299 PERFORMANCE EVALUATIONS Human Resources 11.300 PERFORMANCE REVIEW CRITERIA - Ability to track and report on annual performance evaluations which use performance ratings (e.g., exceeds, meets, needs improvement, unacceptable) on individual items in grouped sections (e.g., goals & objectives, core competencies, etc.) with totals per section and an overall total performance rating. Human Resources 11.301 PERFORMANCE REVIEW ITERATIONS - Ability to maintain performance review information, including, but not limited to, the review period starting and ending dates, ratings, reason code for the review, current salary or step, and classification in which the employee was working during the review period. Human Resources 11.302 ONLINE WORKFLOW - Ability to conduct employee pay for performance reviews online with workflow between multiple authorized personnel. Human Resources 11.303 EVALUATION ATTACHMENTS - Ability to attach unlimited documents to the evaluation record. Human Resources 11.304 PRINT BY DIVISION - Print out employee reviews due by division. Human Resources 11.305 DEFINE SCHEDULE - Ability to define employee review schedule. Human Resources 11.306 PAST DUE NOTIFICATION - Provide a report/electronic message of employee reviews that are past due according to a user-specified time period. Human Resources 11.307 ANNUAL EVALUATION DATE - Ability to track an annual evaluation date separate from other dates, which can change based upon future position promotions. Human Resources 11.308 PERFORMANCE EVALUATION TRACKING - Ability to track and notify evaluators of performance evaluation due dates. Human Resources 11.309 PERFORMANCE EVALUATION TRACKING - Ability to track evaluation results (e.g., score, average scores, date, increase, etc.) and status. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.310 MERIT PAY - Ability to apply a retro back pay date to begin new annual merit pay. Human Resources 11.311 MERIT PAY - Ability to generate a notification when an employee will received merit pay, but whose classification group was reduced. Human Resources 11.312 MASS PAY CHANGE - Ability to mass change percentage pay increases. Human Resources 11.313 MASS PAY CHANGE - Ability to exclude some employees from mass percentage pay increases. Human Resources 11.314 MERIT INCREASES - Ability to track, report, and adjust pay rates based upon merit percentage derived from the annual performance evaluation, which uses performance ratings (exceeds, meets, needs improvement, unacceptable) tied to a percentage increase. Human Resources 11.315 REPORT BY - Ability to report on all performance evaluation data, including all evaluations (i.e., ratings by section and in total, by Division and by Program). Human Resources 11.316 TRAINING & CERTIFICATION Human Resources 11.317 TRAINING ATTENDANCE - Ability to track training dates and attendance. Human Resources 11.318 EMPLOYEE EVENT TRACKING - Ability to scheduling, track and manage employee events. Human Resources 11.319 TRACK COMPLETIONS - Track courses completed by each employee. Allow inclusion of past training & certifications. Human Resources 11.320 TRACK DRIVER STATUS - Track driver records and license expirations. Human Resources 11.321 TRAINING STATISTICS - Ability to summarize and print training statistics within a date range, such as the number of courses, number of attendees by course, number of no-shows by course, instructor qualifications, etc. Human Resources 11.322 ATTENDANCE REQUIREMENTS BY EMPLOYEE GROUP - Ability to define course attendance requirements by an employee group. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.323 NEW REQUIREMENTS - Ability for system to update new training requirements at the employee level when a new requirement is added to an employee group. Human Resources 11.324 OVERDUE REPORT - Ability to produce a "Training Overdue" report by department (full-time, part-time, substitute employee), name, and title. Human Resources 11.325 PAST DUE ALERTS - Automated email alerts to supervisors for employees upcoming and past due training and certification requirements. Human Resources 11.326 CERTIFICATION RENEWAL REQUIREMENTS - Ability to track requirements for certification renewal by certificate type and employee. Human Resources 11.327 RECERTIFICATION RENEWAL NOTICE - Ability to send a Certification Renewal Notice to employees and supervisors requiring recertification with agency defined notification periods. Human Resources 11.328 EXPIRED CERTIFICATION REPORT - Expired education/certification report by department, name, title, and due date. Human Resources 11.329 MANDATORY CLASS TRACKING - Ability to track and report attendance for position-specific and mandatory classes. Human Resources 11.330 TRACKING COSTS - Track costs associated with training classes. Human Resources 11.331 STIPENDS - Ability to track stipends for certain certifications (i.e., water license for Public Works employee). Human Resources 11.332 INTEGRATION Human Resources 11.333 INTEGRATION - ACCOUNTS PAYABLE - Human Resources should be integrated with Accounts Payable for benefit and balance due payment requests. Human Resources 11.334 INTEGRATION - ACCOUNTS RECEIVABLE - Human Resources should be integrated with Accounts Receivable to allow billing of related insurance premiums and other recoverables (i.e., employee on leave of absence or retirees). Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Human Resources 11.338 INTEGRATION - ELECTRONIC DOCUMENT MANAGEMENT SYSTEM - The system must integrate with the City’s existing Laserfiche enterprise EDMS system If your system does not integrate with Laserfiche please describe what other prominent EDMS system(s) you can integrate with or explain the EDMS or content management solution you propose for the City’s use with your system. Human Resources 11.339 INTEGRATION - BUDGETING - Provide for integration with budget preparation. Utility Billing / CIS Utility Billing / Customer Information System Utility Billing / CIS 15.000 CUSTOMER SERVICE REQUIREMENTS Utility Billing / CIS 15.001 CUSTOMER MASTER RECORD FIELDS - Provide integrated customer master records to be shared, at a minimum, by Accounts Receivable, Payroll, Planning, Permitting, and Utility Billing. Utility Billing / CIS 15.002 CUSTOMER MASTER RECORD FIELDS - Include, at a minimum, the following fields for a Customer Master Record fields: Utility Billing / CIS 15.003 ▪ Account Number Utility Billing / CIS 15.004 ▪ Alternate Account Number Utility Billing / CIS 15.005 ▪ Parcel ID Utility Billing / CIS 15.006 ▪ Customer Name Utility Billing / CIS 15.007 ▪ Address Utility Billing / CIS 15.008 ▪ Account Status Utility Billing / CIS 15.009 ▪ Bill Cycle Utility Billing / CIS 15.010 ▪ Route Utility Billing / CIS 15.011 ▪ Meter Read Utility Billing / CIS 15.012 ▪ Customer Type (Owner, Tenant) Utility Billing / CIS 15.013 ▪ Bill Class Code (e.g. Senior, regular, etc.) Utility Billing / CIS 15.014 ▪ Customer Sub-Type (e.g. Senior, regular, etc.) Utility Billing / CIS 15.015 ▪ Service Start Date Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.016 ▪ Physical Address Utility Billing / CIS 15.017 ▪ Bill-to-Address Utility Billing / CIS 15.018 ▪ Phone Number (e.g. Home, Work) Utility Billing / CIS 15.019 ▪ E-mail Address Utility Billing / CIS 15.020 ▪ Last 4 digits of Social Security Number Utility Billing / CIS 15.021 ▪ Spouse Name Utility Billing / CIS 15.022 ▪ Number of Units Utility Billing / CIS 15.023 ▪ Number of Occupants Utility Billing / CIS 15.024 ▪ First Bill Date Utility Billing / CIS 15.025 ▪ Last Bill Date Utility Billing / CIS 15.026 ▪ Current Bill Amount Utility Billing / CIS 15.027 ▪ Current Penalties Utility Billing / CIS 15.028 ▪ Prior Bill Amount Utility Billing / CIS 15.029 ▪ Hazard Codes Utility Billing / CIS 15.030 ▪ Location Codes Utility Billing / CIS 15.031 MULTIPLE SERVICE ADDRESSES - Ability to track multiple service addresses per single customer (e.g. multi-family, commercial shopping center.) Utility Billing / CIS 15.032 CONTACT & PROPERTY NOTES - Ability to maintain notes for both customer contacts and properties, including date and assigned type or category of call. Utility Billing / CIS 15.033 CUSTOMER ACCOUNTS STRUCTURE - System must provide a user-defined customer account structure (numeric) consisting of cycle/route/address (10 digits) and tenant code (2 digits). Utility Billing / CIS 15.034 USER-DEFINED FIELDS - Ability to create unlimited user-defined fields. Please comment on capabilities and/or limitations in the comment field. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.035 CUSTOMER ACCOUNT INQUIRY SEARCHING - Ability to inquire into customer account information by entering the following: Utility Billing / CIS 15.036 ▪ Account number Utility Billing / CIS 15.037 ▪ Account name (occupant or owner, first, last) Utility Billing / CIS 15.038 ▪ Phone number Utility Billing / CIS 15.039 ▪ Street address Utility Billing / CIS 15.040 ▪ Meter ID Utility Billing / CIS 15.041 ▪ Old account number Utility Billing / CIS 15.042 ON-LINE DRILL DOWN CAPABILITIES - "Drill down" from a summary level to the detail transactions that created it. Utility Billing / CIS 15.043 ATTACHMENTS - Ability to attach document files, digital pictures, and email communication to the customer or location. Utility Billing / CIS 15.044 SPECIAL ALERTS - Ability to generate special alerts at the customer master level (e.g., no checks, council members, employees, medical hardship do not shut-off, etc.) Utility Billing / CIS 15.045 DISTINGUISH FROM OCCUPANT AND OWNER - Ability to maintain owner data where the owner is not the occupant. Utility Billing / CIS 15.046 CUSTOMER ACCOUNT MESSAGE ENTRY - Ability to enter unlimited miscellaneous comments at the customer level. Utility Billing / CIS 15.047 REVERT BILL TO OWNER - Need system to automatically revert back to the property owner upon final bill of a tenant when new service has not yet been requested by a new tenant. Utility Billing / CIS 15.048 CUSTOMER BILLING IDENTIFICATION - Provide the ability to maintain billing address separate from service addresses. Utility Billing / CIS 15.049 CUSTOMER ACCOUNT AUDIT TRAILS - Ability to track, inquire, and print all transactions for customer accounts, including bills, usage, service orders, cash receipts, penalties, shut-offs, and turn- on’s showing user ID, date, time, PC, screen or batch transaction ID. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.050 RESTRICTED USER ACCESS TO SPECIFIC TRANSACTIONS - Restrict access to system features and restrict specific transaction processing to designated, authorized personnel, by user, by function. Utility Billing / CIS 15.051 CASH OR CREDIT ONLY ALERT - Ability to provide a cashiering on-screen alert indicating that a customer may only make cash or credit card payments. Utility Billing / CIS 15.052 UTILITY BILLING AND INVOICING - PAYMENTS Utility Billing / CIS 15.053 BILL PRINT - Need bill to print detail adjustments and miscellaneous charges. Utility Billing / CIS 15.054 BILL PRINT - PAYMENT ARRANGEMENTS - Ability to include and display the payment arrangement amounts on the monthly bill. Utility Billing / CIS 15.055 BILL PRINT - MULTIPLE UTILITIES - Ability for utility bill to include more than one utility service (e.g., water, sewer, garbage, etc.) Utility Billing / CIS 15.056 BILL PRINT - MULTIPLE UTILITY ACCOUNTS - Ability for customers with multiple utility service accounts to receive all charges on one bill (e.g. school districts) Utility Billing / CIS 15.057 BILL PRINT - USAGE REPORTS - Ability to display meter readings and usage charts on utility bill indicating high and low points with prior-year comparison. Utility Billing / CIS 15.058 STATEMENT TENDER ALERT - Ability to print on a customer bill that only cash, or credit card tender types can be used as payment. Utility Billing / CIS 15.059 ELECTRONIC BILLING - Ability to generate and distribute utility bills electronically, via email. Utility Billing / CIS 15.060 BARCODING - Ability to utilize barcoding and OCR-A remittance capabilities on utility bills. Utility Billing / CIS 15.061 ACH PAY TRANSACTIONS - Ability for an ACH transaction to debit customer bank accounts automatically for monthly payments. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.062 ACH PAYMENT - EMAIL NOTIFICATION - Ability to provide an email notification to a customer once an ACH payment has been processed. Utility Billing / CIS 15.063 REJECTED ACH PAYMENT - EMAIL NOTIFICATION - Ability to provide an email notification to a customer when an ACH payment is rejected. Utility Billing / CIS 15.064 CREDIT CARD PAYMENTS - Ability to accept credit card payments into billing system. Utility Billing / CIS 15.065 RECURRING CREDIT CARD PAYMENT - Ability to automatically handle recurring credit card payments for monthly billings. Utility Billing / CIS 15.066 RECURRING CREDIT CARD PAYMENT - EXPIRING CARD EMAIL NOTIFICATION - Ability to provide an email notification to a customer when their recurring credit card is due to expire. Utility Billing / CIS 15.067 LOCK BOX - REMITTANCES PROCESSOR - System should provide the ability to interface to Lockbox/Remittance Processing system. Utility Billing / CIS 15.068 RATES AND CHARGES Utility Billing / CIS 15.069 PRO-RATED CHARGES - Automatically calculate pro-rated charges for all services on first customers and final customer bills by the number of days into the billing cycle and by actual meter read (e.g., nine days in bill period.) Utility Billing / CIS 15.070 ONE-TIME AND RECURRING MISCELLANEOUS CHARGES - Ability to handle one-time or recurring miscellaneous utility charges. Utility Billing / CIS 15.071 VOLUME UNIT BY GALLONS - VOLUME UNIT BY GALLONS - Ability to configure a volume unit equal to 100 cubic feet. Utility Billing / CIS 15.072 LINE ITEMS / CHARGES - Ability to have unlimited charges per bill. Explain any limitations in comments field. Utility Billing / CIS 15.073 ISSUE CREDIT/DEBIT MEMOS - Ability to issue one-time credit/debit memos for standard/miscellaneous adjustments and charges. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.074 ADJUSTMENT REASON - Ability to require a user to provide a reason for an adjustment Utility Billing / CIS 15.075 WATER RATE STRUCTURE - Rate structure includes (Please see Rate and Calculation structures included as appendices): Utility Billing / CIS 15.076 ▪ Flat Rate plus a variable rate of $x.xx/100 CF by type (i.e., senior, regular) Utility Billing / CIS 15.077 WASTE WATER RATE STRUCTURE - Rate structure includes (Please see Rate and Calculation structures included as appendices): Utility Billing / CIS 15.078 ▪ Flat Unit rate of $x.xx/100 CF by type (e.g., senior, regular, etc.) Utility Billing / CIS 15.079 GARBAGE RATE STRUCTURE - Rate structure includes (Please see Rate and Calculation structures included as appendices): Utility Billing / CIS 15.080 ▪ Flat Unit rate of $x.xx/per garbage can/receptacle (e.g., senior, regular, etc.) Utility Billing / CIS 15.081 RATE CHANGES - Allow effective dates on rates and provide for pro-rating between old and new rates when a rate change occurs in a billing period. Utility Billing / CIS 15.082 SET UP BILLING AGING RULES - Ability to set up user-defined rules for aging billings, which will control the calculation of late charges, delinquencies, printing of late notices, etc. Utility Billing / CIS 15.083 PENALTIES Utility Billing / CIS 15.084 PENALTY - Ability to apply a 10% penalty to past due bill amounts. Utility Billing / CIS 15.085 ASSESS PENALTY CHARGE IF SHUT-OFF NOTICE ISSUED - Ability to automatically assess a charge to an account if a shut-off notice is issued. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.086 CYCLE BILLING AND PROCESSING Utility Billing / CIS 15.087 BI-MONTHLY CYCLE - MONTHLY RATES - Ability for a bi-monthly cycle/garbage to have monthly usage rates (e.g., solid waste is on a bi-monthly cycle, but the rates are based on each months usage). Utility Billing / CIS 15.088 UTILITY BILLING BATCH PROCESSING - Ability to process utility billing in an online, interactive manner, with an option to handle batch process of updates either immediately or on an after-hours schedule. Utility Billing / CIS 15.089 BILL DIFFERENT ACCOUNTS OR CYCLES - Ability to bill utilities on different frequencies (e.g., water billed monthly, garbage/solid waste billed bi-monthly, etc.) Utility Billing / CIS 15.090 BILL MULTIPLE METERS ON SAME BILL - Ability to bill multiple types of meters on same bill, but with different rates for each. Utility Billing / CIS 15.091 METER CHANGE OUT - Ability to identify the meter size of both meters and automatically calculate usage/consumption based on beginning and ending reads of both meters. Utility Billing / CIS 15.092 BACKFLOW - City uses a third party for back flow and the third-party bills (not the City), However, the City does require the ability to have backflow device-tracking capabilities. Utility Billing / CIS 15.093 OPEN SERVICE ORDERS - System to determine any open-service orders that need to be closed for cycle billing to be processed. Utility Billing / CIS 15.094 CYCLE BILLING - System must not allow cycle billing to be processed without all meter readings. Utility Billing / CIS 15.095 ACCOUNT ADJUSTMENTS - Allow multiple adjustments to a customer's account in one period, with appropriate audit trail and itemize on the bill. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.096 BATCH PAYMENT/ADJUSTMENT POSTING - Do not allow payments/adjustments to post immediately (i.e., same day). The system should instead require the batch to be approved for posting by a supervisor, with the ability to show pending and real-time transactions. Utility Billing / CIS 15.097 GENERAL Utility Billing / CIS 15.098 ACCOUNT ACTIVITY - Ability to post activity to an account prior to the first billing (e.g., transfer from one acct to another). Utility Billing / CIS 15.099 ACCOUNT TRANSFERS - Allow a customer’s itemized balance to be transferred to another account and maintain correct aging of charges. Utility Billing / CIS 15.100 TRANSITION BILLING OF OLD OCCUPANT TO NEW - Ability to enter owner or occupant data for a new resident before the final bill of the old resident has been paid, without loss of the previous resident's history. Utility Billing / CIS 15.101 BILL ESTIMATION - Ability to estimate bill based upon past consumption for customers whose meters have not been read. Utility Billing / CIS 15.102 SUPPORT OUTSOURCE OF BILL PRINTING - System should provide the ability to support outsourcing of utility invoice printing. Utility Billing / CIS 15.103 CUSTOMER REFUNDS - Ability to automatically create an accounts payable payment entry for customer refunds or apply the refund as a credit on the account. Utility Billing / CIS 15.104 CREDIT BALANCES APPLIED TO TOTAL BILL - System should have the ability to cross apply credit balance to all active utilities (e.g., apply credits to total bill amount, not a particular utility) on one bill. Utility Billing / CIS 15.105 GENERATE A RETURN PRE-CODED BILL STUB - Ability to generate a return stub (pre-coded) so that cash receipts can be read with a barcode reader, scanning the account number and amount due. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.106 FINAL BILL PROCESS - Ability to process final bills at a user- defined frequency or on-demand. Utility Billing / CIS 15.107 FINAL BILLS - Run final bills as a separate weekly cycle, including credit balance bills for refunds due. Utility Billing / CIS 15.108 PAYMENT ARRANGEMENTS - Ability to set up payment arrangements (i.e., extension of due date or monthly payments). Utility Billing / CIS 15.109 PAYMENT ARRANGEMENTS - EXEMPTIONS - Ability to prevent door-tag issuances or meter disconnects for accounts with active payment arrangements. Utility Billing / CIS 15.110 PAYMENT ARRANGEMENT - PAST DUE - System to remove customers from payment arrangement and require all amounts due immediately if customer is again past due. Utility Billing / CIS 15.111 PAYMENT ARRANGEMENT - PAST DUE - Ability for the system to automatically generate a final disconnect notice when a customer payment arrangement becomes past due. Utility Billing / CIS 15.112 PAYMENT ARRANGEMENT - INELIGIBILITY - Ability for system to automatically make a customer ineligible for future installments if an installment amount is not paid. Utility Billing / CIS 15.113 PAYMENT ARRANGEMENT - INELIGIBILITY FLAG - Ability to flag a customer as not allowed for a payment arrangement. Utility Billing / CIS 15.114 RETURNED PAYMENTS - Ability to void payment in the system for returned payments (NSF, closed account, stop Payments, etc.) apply a penalty amount, and print a shut-off notice for payment. Utility Billing / CIS 15.115 WRITE-OFF ACCOUNTS - Ability to write-off account balances and optionally send to collections. Utility Billing / CIS 15.116 COMMENTS AND NOTES - Ability to set up standard comments and notes to track all customer contact instances by type and date. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.117 CUSTOMER AND LOCATION COMMENTS/NOTES - Ability to designate comments/notes as location or customer related. Location comments/notes should carry-forward/stay with location. Customer comments/notes should always stay with customer, regardless of current location or whether the customer has multiple locations. Utility Billing / CIS 15.118 CUSTOMER DISPLAY/INVOICE MESSAGES - Ability to enter and print user-defined messages and memos on customer's service orders (e.g., bad checks, dog in back yard, locked gate, etc.) Utility Billing / CIS 15.119 REPORTING AND INQUIRES Utility Billing / CIS 15.120 ADJUSTMENT REPORTS - Provide a summary of adjustments made during a user-defined period. Report should show account number, customer name, adjustments (reading, penalty, etc.), adjustment explanations, and account notes. Utility Billing / CIS 15.121 PRINT PRE-BILLING REGISTER - Ability to print a billing register before printing bills. Utility Billing / CIS 15.122 BILLING REGISTER - Print listing of bills generated during a billing run. Utility Billing / CIS 15.123 PRINT BILLING REGISTER - Ability to print a mandatory billing- register report. Utility Billing / CIS 15.124 EXCEPTION REPORTS - Ability to produce the following exception reports: Utility Billing / CIS 15.125 ▪ Non-Read Utility Billing / CIS 15.126 ▪ Zero Consumption Utility Billing / CIS 15.127 ▪ Low-Read Utility Billing / CIS 15.128 ▪ High-Read Utility Billing / CIS 15.129 ▪ Other (i.e., couldn't read due to dog, couldn't find, removed, etc.) Utility Billing / CIS 15.130 PRINTING COMMENTS ON CUSTOMER FORMS - Ability to print standard comments and memos for inclusion on: Utility Billing / CIS 15.131 ▪ Utility Bills Utility Billing / CIS 15.132 ▪ Reminder Notices Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.133 ▪ Shut-off Notices Utility Billing / CIS 15.134 DELINQUINCY NOTICES/ACTIONS - Ability to generate payment reminder notices XX days after bill date, delinquent notices XX days after, and shut-off notices XX days later. Utility Billing / CIS 15.135 FEES FOR ADDITIONAL NOTICES - Ability for disconnect notice fees to increase as additional notices are generated (e.g., 1st =$50, 2nd =$75, etc.) Utility Billing / CIS 15.136 BILLING INVOICE REPRINT- Ability to reprint a corrected bill, reflecting all appropriate period dates and original bill information. Utility Billing / CIS 15.137 TOTAL CONSUMPTION BY MONTH AND YEAR - Ability to generate report and print for total consumption by cycle, month, year, date range, customer class, or rate code. Utility Billing / CIS 15.138 USAGE/CONSUMPTION REPORT - Ability to generate usage report for water reclamation. Utility Billing / CIS 15.139 BILL CALCULATIONS EXCEPTION REPORTS - Generate Bill Calculation Exception reports showing any non-regular charges or missing charges such as penalties, non-services, and miscellaneous fees. Utility Billing / CIS 15.140 NOTICES - Ability to create standard correspondence letters using MS Word with system auto-populating account information and system tracking what type of letter was sent (e.g., letter requesting appointment to repair a meter.) Utility Billing / CIS 15.141 AGED BALANCE REPORT - Print a report showing outstanding balances (including credit balances) combined by aging periods using a specific date and service type (turn-on/turn-off, meter repair, meter changes, etc.) as selection criteria. Utility Billing / CIS 15.142 ROUTE LISTS - Ability to generate and print sequential service- order route lists with type of service-order activity. Utility Billing / CIS 15.143 CUSTOMER INTERNET ACCESS - Ability to allow customers to inquire into account balances, status, consumption history, accept credit card payments, and electronic check payments, via the Web. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.144 ONLINE REAL-TIME UPDATES - Ability for customers to access "real-time" account and usage information from their online accounts. Utility Billing / CIS 15.145 SEARCH FIELDS - Ability to use "wild cards" as search fields to find customers (e.g., cart serial number, service type, status, component ID number, etc.) Utility Billing / CIS 15.146 PRINT ACCOUNT HISTORY - Ability to generate an on-demand report or screen display for individual customer account history, including billings, payments, adjustments, penalties, shut-offs, usage, amounts charged, checks returned for insufficient funds, etc. Utility Billing / CIS 15.147 PRINT ACCOUNT HISTORY - DATE RANGE - Ability to generate and print an individual customer's account history for a user-defined date range. Utility Billing / CIS 15.148 MISCELLANEOUS REPORTS AND INQUIRIES - Ability to produce the following reports: Utility Billing / CIS 15.149 ▪ Payments: Listing of uploaded payments by source (counter, night box/mail, lockbox, etc.) Utility Billing / CIS 15.150 ▪ Service Orders: Listing of outstanding service orders by type and status. Utility Billing / CIS 15.151 ▪ ACH Customer List: List of customers on the ACH program with their banking information Utility Billing / CIS 15.152 ▪ Auto-pay program by payment type Utility Billing / CIS 15.153 ▪ Debit/Credit Memo Listing: Listing of debit and credit memos by customer or cycle Utility Billing / CIS 15.154 ▪ Pending Prepayments: List of pending pre-payment deposits or charges Utility Billing / CIS 15.155 ▪ Payment Arrangements: List of customers with payment arrangements. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.156 DELINQUENT ACCOUNTS Utility Billing / CIS 15.157 AUTO CALCULATION PAST DUE - Ability to automatically classify an account as past due if a bill is not paid by the due date. Utility Billing / CIS 15.158 PAST DUE NOTICE - Ability to print first, second, and final past-due notices after user-defined number of days. Utility Billing / CIS 15.159 DISCONNECT NOTICE - System to print a Final Disconnect Notice after user-defined number of days from end of bill period. Utility Billing / CIS 15.160 SHUT-OFF SERVICE ORDER LISTS - System to auto-generate shut-off Service Orders after user-defined number of days past due. Utility Billing / CIS 15.161 SHUT-OFF - FORCE PAYMENT - Ability for the system to force full payment in order to avoid shut-off. Utility Billing / CIS 15.162 SHUT-OFF EXCLUSIONS - Ability to automatically prevent shut- offs for customers with medical waivers. Utility Billing / CIS 15.163 SHUT-OFF EXCLUSIONS - Ability to review list and arbitrarily exclude certain accounts from shut-off. Utility Billing / CIS 15.164 PRINT SHUT-OFF NOTICES - Ability to print batch or on-demand shut-off notices by route/address/cycle and aging status. Utility Billing / CIS 15.165 DISCONNECT FEE - Automatically apply a disconnect fee to customer accounts during processing of the shut-off service orders. Utility Billing / CIS 15.166 BLOCK ACCOUNTS - Ability to flag, alert, and block certain accounts from accepting checks for payment. Utility Billing / CIS 15.167 CASHIERING REQUIREMENTS Utility Billing / CIS 15.168 TIME STAMP PAYMENT TRANSACTIONS - Ability to capture the transaction time of day on each transaction. Utility Billing / CIS 15.169 AUDIT TRAIL OF CORRECTED CASH RECEIPTS - Ability to produce a full-audit trail of cash-entry error corrections. Utility Billing / CIS 15.170 RECEIPT PRINTING - Provide the ability to print receipt from a PC that is not a cash register. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.171 RECEIPT ENTRY FROM PC - Provide the ability to enter receipts without being at a cash register, (e.g., mail payments, phone payments.) Utility Billing / CIS 15.172 IMPORT OF PAYMENTS - Ability for payment data, via electronic data transfer, to be imported by a variety of point-of-sale cash receipts stations, bank payments, and direct deposits. Utility Billing / CIS 15.173 INTERNET PAYMENTS - Provide for customer payment, via the Internet. Utility Billing / CIS 15.174 INTERNET PAYMENT CHARGE - Ability to apply a percentage or amount credit card charge to users utilizing online credit card payments. Utility Billing / CIS 15.175 CASH RECEIPTS INQUIRY - Allow inquiry of Cash Receipts by each of the following: Utility Billing / CIS 15.176 ▪ Customer account number Utility Billing / CIS 15.177 ▪ Name Utility Billing / CIS 15.178 ▪ Address Utility Billing / CIS 15.179 ▪ Operator ID Utility Billing / CIS 15.180 ▪ General Ledger Account Number Utility Billing / CIS 15.181 ▪ Payment Date Utility Billing / CIS 15.182 ▪ Payment Amount Utility Billing / CIS 15.183 ▪ Payment Type Utility Billing / CIS 15.184 ▪ Invoice Number Utility Billing / CIS 15.185 ▪ Tender Type Utility Billing / CIS 15.186 METER FEATURE REQUIREMENTS Utility Billing / CIS 15.187 METER INVENTORY - Track all installed and out-of-service meters by serial number, date of install, number of dials, ERT #, etc. Utility Billing / CIS 15.188 METER HISTORY - Ability to maintain test and repair history by meter. Utility Billing / CIS 15.189 SERVICE ORDER CHARGES - Ability to charge fees by service- order type. The service order creation should apply the fee. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.190 SERVICE REQUESTS - STAFF EMAIL NOTIFICAITONS - Ability to email new service request notifications to appropriate staff. Utility Billing / CIS 15.191 METER INVENTORY - Ability to maintain meter counts by size, code, route, node, and serial number. Utility Billing / CIS 15.192 FLAG READINGS OUTSIDE OF NORMAL RANGE - Ability to pre- set rules for normal meter reading and readings outside the normal range parameters. These parameters will control exception reporting. Utility Billing / CIS 15.193 METER TURNOVER - Ability to automatically handle meter "turnover" without manual intervention and with correctly calculated usage. Utility Billing / CIS 15.194 METER TURNOVER - Ability to show both the new and old meter readings on the bill. Utility Billing / CIS 15.195 METER CHANGEOUT/REPLACEMENT - Ability to enter a meter change without interruption of the billing cycle and final billing. Utility Billing / CIS 15.196 FINAL METER READINGS - Ability to flag a meter reading as a final bill or last reading upon final-reading entry. Utility Billing / CIS 15.197 ACTUAL READ DATE - System to upload actual read date or re- read date from meter reading software Utility Billing / CIS 15.198 AUDIT SERVICES REPORT - Ability to run an Audit Services report (e.g., accounts with service turned-off, no services) by service type. Utility Billing / CIS 15.199 REREAD EXCEPTIONS REPORT - Ability to generate a reread- exceptions report that includes zero reads for two consecutive months. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.200 SERVICE ORDERS Utility Billing / CIS 15.201 SERVICE ORDER GENERATION - Ability to generate service orders based on meter-reading exception messages. Utility Billing / CIS 15.202 SERVICE ORDER TYPES - Ability to have unlimited service-order type such as: Utility Billing / CIS 15.203 ▪ Turn-on/turn-off Utility Billing / CIS 15.204 ▪ Meter changes Utility Billing / CIS 15.205 ▪ Leak checks Utility Billing / CIS 15.206 ▪ Re-reads Utility Billing / CIS 15.207 ▪ Meter repair Utility Billing / CIS 15.208 ▪ Occupant change (simultaneous move-out/move-in requires manual meter read) Utility Billing / CIS 15.209 ▪ Swap Meters Utility Billing / CIS 15.210 ▪ Read and turn off Utility Billing / CIS 15.211 ▪ Read and turn on Utility Billing / CIS 15.212 CHARGE CODES AND FEES - Ability to set up service order to pre- establish charge codes and fees. Utility Billing / CIS 15.213 SERVICE ORDER CHARGES - Ability to itemize service-order changes on the next bill. Utility Billing / CIS 15.214 SERVICE ORDER CHARGES - System to automatically apply service order charges when the service order is created or closed. Utility Billing / CIS 15.215 TRACK ORIGINATING SOURCE OF SERVICE ORDERS - Ability to track origin of initiated service orders. Utility Billing / CIS 15.216 SCHEDULE DATES ON SERVICE ORDERS - Ability to schedule service order. Utility Billing / CIS 15.217 AUTOMATIC UPDATE - Service order processing to automatically update account information and change status. Utility Billing / CIS 15.218 PAYMENT UPDATES - Ability for payment of delinquency disconnect fee to automatically issue a reconnect service order. Utility Billing / CIS 15.219 CODE TYPES - Ability to have unlimited service-order code types. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.220 ATTACHMENTS - Ability to attach document files and digital pictures to service orders. Utility Billing / CIS 15.221 NOTES - Provide unlimited notes field for service orders. Utility Billing / CIS 15.222 SERVICE ORDER ROUTING - Ability to refer to the route in the service-order update and creation process. Utility Billing / CIS 15.223 MOBILE ACCESS - Mobile application access in the field for service orders. Utility Billing / CIS 15.224 INTERFACES AND INTEGRATION Utility Billing / CIS 15.225 INTEGRATION - WORK ORDERS/MAINTENANCE MANAGEMENT - Provide two-way integration with the Work Order/Maintenance Management module. Utility Billing / CIS 15.226 INTEGRATION - GENERAL LEDGER - Provide Cash Receipt's validation of Utility Billing / Customer Master Accounts account numbers and immediate update (in a temporary or pending mode) of the Utility accounts. When the above payment batches are approved, provide permanent update of account information and provide automatic generation of journal entries to the G/L insuring balancing and non-duplicate transaction posting for all cash receipts, including non-utility billing transactions. Utility Billing / CIS 15.227 INTEGRATION - GENERAL LEDGER - Ability to pass non-utility payments into the General Ledger, including customer information and the invoice number. Utility Billing / CIS 15.228 INTERFACE - ACCOUNTS PAYABLE - Ability for refund transactions to interface to Accounts Payable. Utility Billing / CIS 15.229 INTERFACE - PARCEL/ADDRESS MANAGEMENT - Provide ability to feed the Utility Billing module from either Parcel/Address Management, ESRI ArcGIS (Vendor to include which ESRI license versions and license types are required for integration to proposed system) to utilize addresses and location information. NOTE: ArcGIS ArcInfo (Version 10.2) in use now. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Utility Billing / CIS 15.230 INTERFACE - GIS / MAPPING - User should have the ability to select Utility Billing data and make available to a GIS module for purposes of mapping meters, infrastructure, etc. Utility Billing / CIS 15.231 ▪ ESRI ArcGIS - (Vendor to include which ESRI license versions and license types are required for integration to proposed system.) Utility Billing / CIS 15.232 INTEGRATION - IVR - Ability to integrate with an interactive voice response system to automatically process past due and shut-off notification calls. Vendors, please list your IVR partners in comments. Utility Billing / CIS 15.233 INTERFACE - MICROSOFT WORD, EXCEL, AND ACCESS - Provide import/export of detail transactions specifically to Microsoft applications from inquiry and maintenance screens. Utility Billing / CIS 15.234 INTEGRATION - ITRON AMR - Ability to support uploading of current and historical meter readings into the Utility Billing System from the Itron (Web Portal Version) Internet based automated meter reading/collection system. Utility Billing / CIS 15.235 INTEGRATION - Sensus/AutoRead - Ability to support uploading of Sensus/AutoRead (Version 6.0) to process meter handheld reads that do not come in through Itron, including current and historical meter readings into the Utility Billing System. Utility Billing / CIS 15.236 INTEGRATION - TMA - Ability to integrate with Third Millennium Assoc (TMA). for data processing, printing, and mailing services. Planning Planning Planning 16.000 GENERAL Planning 16.001 USER-DEFINED FIELDS - Provide for "unlimited" user-defined fields based on project type. If limited, please explain in comments. Planning 16.002 PLANNING PROJECT APPLICATIONS - Ability to capture and track, at a minimum, the following planning application fields: Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Planning 16.003 ▪ Project number Planning 16.004 ▪ Project address Planning 16.005 ▪ Project description Planning 16.006 ▪ Property parcel number Planning 16.007 ▪ Applicant Name Planning 16.008 ▪ Phone Number Planning 16.009 ▪ Fax Number Planning 16.010 ▪ Email Address Planning 16.011 ▪ Acres/Lots Planning 16.012 ▪ Requested Action(s) Planning 16.013 ▪ Assigned Planner Planning 16.014 ▪ Application Date Planning 16.015 ▪ User-defined lookup fields Planning 16.016 ▪ Project Contact Information (e.g., Property Owner, Attorney, Developer, Engineer, etc.) Planning 16.017 ▪ Name Planning 16.018 ▪ Address Planning 16.019 ▪ Phone Number Planning 16.020 ▪ Fax Number Planning 16.021 ▪ Email Address Planning 16.022 ▪ Total Filing Fee to be paid Planning 16.023 ▪ Total Review Fee to be paid Planning 16.024 ▪ Project status Planning 16.025 ▪ Petitioner Planning 16.026 ▪ Nature of Client (Person, Corporation,etc.) Planning 16.027 PROJECT LOOK-UP - Ability to look-up project status to determine reviews/comments not completed by due dates. Planning 16.028 PROPERTY ASSOCIATION - Allow for an unlimited number of properties to be associated with an individual project or case number. Planning 16.029 ALERTS - Allow ability to flag entire projects or individual project conditions so as to alert or warn any personnel of a project or special condition at the time of permit application. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Planning 16.030 ALERTS - Ability to add flags as needed by agency-defined alert such: as stop work notices, permit holds, open code enforcement cases, overdue deposits, etc. Planning 16.031 STOP PROJECT - Ability to issue a stop to a parcel or project that would block additional permits being issued until condition was removed. Planning 16.032 PLAN APPLICATION - Ability to define planning project application requirements (e.g., steps, tasks, fields, etc.) Planning 16.033 PROJECT DESCRIPTION - Project Description shall include the ability to enter unlimited free form text to describe the property. Planning 16.034 PROJECT DESCRIPTIONS - Project Descriptions shall include the ability to capture the following data: Planning 16.035 ▪ Existing and proposed use Planning 16.036 ▪ Number of buildings, stories, units, rooms Planning 16.037 ▪ Size (size of acreage, building height/square footage) Planning 16.038 MULTIPLE CONTACT TYPES - Ability for the to record multiple individuals/names per application to include (but not limited to) Property Owner of Record, Authorized Agent (if different from Property Owner), and Applicant (if different from Property Owner), Developer, Bill Payer, etc. Information captured to include name, address, multiple phone numbers, fax number, and e-mail address. Planning 16.039 CONTRACTOR DATABASE - Ability to select from contractor or similar database. Planning 16.040 PROJECT LOCATON DATA - Project Location data to include ability to capture Address, Zoning District, General Plan Description, Sub-Area, Assessor Parcel No., Tract No., and Lot No. Planning 16.041 DEPOSIT TRACKING - Ability to record and track deposits received and date of receipt. Planning 16.042 ADDITIONAL DEPOSITS - Ability to take additional deposits during the entire planning application process, and track customer credit balance or refund due. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Planning 16.043 DEVELOPER TRACKING - Track deposits, payments, and balances by developer, not just by single project or permit. Planning 16.044 DEPOSIT INVOICE - FEE SUMMARY - Ability for deposit invoice to show amounts paid to-date and a summary fees incurred by fee type. Planning 16.045 DEPOSIT BALANCE TRANSFER - Ability to transfer the deposit balance of the planning project phase to the permit application or other planning projects Planning 16.046 TRACK APPLICATION - Provide for the tracking of "unlimited" Planning application types such as: Planning 16.047 ▪ Annexation Planning 16.048 ▪ Concept Plan Planning 16.049 ▪ Final PUD/Plat Planning 16.050 ▪ Major Amendment Planning 16.051 ▪ Minor Amendment Planning 16.052 ▪ Preliminary PUD/Plat Planning 16.053 ▪ Rezoning Planning 16.054 ▪ Site Plan Review Planning 16.055 ▪ Special Use Planning 16.056 ▪ Variance Planning 16.057 INQUIRY - Provide the capability to query acreage, parcel numbers, project/case numbers, etc. Planning 16.058 GIS MAP INQUIRY - Ability to plot geographic planning inquiries on the agency's map. Planning 16.059 PLAN CHECK WORK FLOW REQUIREMENTS - Ability to set up different plan check requirements (e.g., commercial landscape development project, property rezone, full entitlement, etc.). Planning 16.060 ATTACHMENTS - Ability to attach documents, photos, and scanned documents for planning projects. Planning 16.061 CONDITIONS OF APPROVAL (COA) Planning 16.062 CHANGE COA - Ability to add, modify or delete conditions of approval during the project approval process. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Planning 16.063 ACCUMULATE COMMENTS AND COA - Provide for electronic collection of comments and conditions as review progresses. Planning 16.064 PARCEL INQUIRY - Ability to tie all conditions of approval to the parcel inquiry screen. Planning 16.065 STANDARD COA - Provide a user-defined table of standard or recurring conditions that can be accessed and applied to a project during project processing, thereby eliminating the need to enter repetitive "boilerplate" conditions. Planning 16.066 PERMIT ISSUANCE RESTRICTIONS - Provide for restriction of permit approval until conditions or restrictions have been satisfied. Planning 16.067 FREE FORM COA - Ability for Engineering, Fire, Police, Recreation, etc. to enter free-form comments on demand. Planning 16.068 COA DUE DATES - Ability to schedule due date for conditions of approval to be completed. Planning 16.069 COA DEPARTMENT APPROVAL - Ability for departments to electronically signoff on conditions of approval. Planning 16.070 PLAN CHECK LETTERS - Ability to generate plan check comment letters. Planning 16.071 PLAN CHECK LETTER EDITS - Ability to edit plan review letters before printing. Planning 16.072 PLAN CHECK LETTER - E-MAIL - Ability for system to e-mail plan review letters to applicants Planning 16.073 PLAN CHECK LETTER - REVIEWER INFORMATION - Ability to include in the plan check letter to the applicants a list of the plan reviewers by name, phone, department, and email. Planning 16.074 PROJECT TRACKING AND ROUTING - WORKFLOW Planning 16.075 WORKFLOW - Need work flow capability to establish required planning process steps and prerequisite requirements (e.g. step 7 can only be done after step 5). Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Planning 16.076 WORKFLOW - Provide for the user-definition of application work flow within multiple departments and to external agencies based on the type of application. Planning 16.077 SUB-TASKS - Ability to set up multiple plan review steps and sub- tasks. Planning 16.078 ASSIGNEE STATUS - Ability to track task status, review comments, and completions by assignee. Planning 16.079 ELECTRONIC PLAN SUBMITTAL - Ability to receive plan submittals electronically through the agency's website. Planning 16.080 ELECTRONIC PLAN REVIEW - Capable of online plan review with ability to markup plans and add comments. Planning 16.081 WORKFLOW ROUTING - Automatic routing of projects through various user-defined processes consisting of various review and approval functions. Planning 16.082 PROJECT NUMBER CHANGE - Ability to change project number after initial application entered. Planning 16.083 PROJECTS BY ADDRESS - Ability to link various project applications by address Planning 16.084 SUB-PROJECTS - Ability to setup unlimited sub-projects within a single master project (e.g., multiple use projects - residential, commercial, multi-family). Planning 16.085 PLAN PROCESS TIMELINES - Ability to track planning process time, excluding time a project is on hold waiting on developers/owners. Planning 16.086 CITIZEN ONLINE ACCESS - Ability for the public to view the status of a project online. Planning 16.087 CITIZEN ONLINE ACCESS - PARCEL MAPS - Ability for citizens to access project information status information including displaying the parcels on a GIS map Planning 16.088 SCHEDULING Planning 16.089 MASTER CALENDAR - Ability to provide a master calendar with all participants included from all departments. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Planning 16.090 FUTURE PLANNING CALENDAR - Ability to create future planning calendar (schedule of all future hearings/meetings by type and date). Planning 16.091 AUTO-DEFINE KEY DATE - Ability to calculate user-defined review and expiration dates for all projects events automatically as part of the review process for a project. Planning 16.092 ASSOCIATE KEY DATE TO REVIEW STEP - Provide the ability to tie a key date calculation to a project review step (i.e., 15 day review, dept. review, Planning hearing, Council meeting, etc.). Planning 16.093 AUTOMATIC REMINDERS - Ability to set automatic staff reminders/notifications based on plan review phases (e.g. preliminary plan review date, expected date of completion, etc.). Planning 16.094 DATE ADJUSTMENTS - Ability to manually adjust dates/wait periods. Planning 16.095 AUTOMATIC RE-DATE UPON STEP COMPLETION - Provide an automatic date calculation for next step when a prerequisite review step is completed. Planning 16.096 FEES Planning 16.097 AUTO-CALCULATE FEES - Calculate standard planning fees using supplied criteria in a table structure. Planning 16.098 DEVELOPER DEPOSITS - Track fee deposit/collections, receivables, balance due, and refunds. Planning 16.099 DEVELOPER DEPOSIT BALANCE NOTIFICATION - Ability to automatically notify staff when a deposit balance has become negative. Planning 16.100 DEPOSIT REQUIREMENT ADJUSTMENTS - Ability to adjust deposit amounts at any time (discretionary). Planning 16.101 DETAILED FEE STATUS - Detailed fees status should include the following: Planning 16.102 ▪ Fee Type Planning 16.103 ▪ Activity Type Planning 16.104 ▪ Deposit Amount Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Planning 16.105 ▪ Balance Due/Credit Balance Planning 16.106 FIXED AND VARIABLE FEES - Ability to set up fixed and variable fees. Planning 16.107 PERCENTAGE FEES - Ability to calculate fees as a percentage of building permit fee. Planning 16.108 CONSULTANT FEES WITH MARK-UP - Ability to track and charge purchased fees and add mark-up (e.g., purchasing an Environmental Impact Report from a third-party consultant with a XX% mark-up.) Planning 16.109 MISCELLANEOUS FEES - Ability to calculate and track unlimited miscellaneous fees collected in conjunction with project (e.g., copies). Planning 16.110 MASS FEE CHANGES - Ability to mass change all fees xx% (inflationary) once per year without out having to change each individual fee. Planning 16.111 FEE EFFECTIVE DATES - Ability to change fees with effective dates. Planning 16.112 CONSULTANT FEES - Ability to track and charge purchased fees (e.g., purchasing an Environmental Impact Report from a third-party consultant). Planning 16.113 TIME TRACKING - Ability to track hourly time spent by task and calculate fees drawing down on deposit. Planning 16.114 BILLABLE TIME - Ability to track time by project, task, date, staff, etc., in order to generate hourly rate (i.e., $XXX per hour). Planning 16.115 BILLABLE TIME - RATES - Ability track and calculate different hourly rates by specific staff, with starting date per rate. Planning 16.116 BILLABLE TIME - DOUBLE PAY RATES - Ability to calculate hourly rates that are double the staff's pay rate. Planning 16.117 BILLABLE TIME - RETROACTIVE RATES - Ability to calculate retroactive billable fees for changes in staff hour rates. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Planning 16.118 MISCELLANEOUS FEES - Ability to calculate and track unlimited miscellaneous fees collected in conjunction with project. Planning 16.119 WAIVE FEES- Ability to waive or override default fees. Planning 16.120 FEE OVERRIDE NOTES - System should allow override of standard fees with explanation field. Planning 16.121 FEE CHANGE NOTES - Ability to track notes for fees that are manually changed during project/process. Planning 16.122 FEES BY PROJECT TYPE - Planning fees should be set up by project type. Planning 16.123 FEES BY TASK TYPE - Planning fees should be set up by task type. Planning 16.124 REFUNDABLE DEPOSITS - Ability to track refundable deposits (e.g., improvements, landscape, signs, etc.) including conditions and sign-offs for refund. Planning 16.125 INVOICES - Ability to print invoices showing detail/summary fees with totals paid, due, or credit balance. Planning 16.126 INVOICE REPORT - Ability to print a report showing invoice detail/summary fees with totals paid, due, or credit balance by invoice. Planning 16.127 LETTERS Planning 16.128 UNLIMITED STANDARD NOTICES - Ability to set up "unlimited" standard notices by project, review step, hearing, etc. Planning 16.129 FLAG COMMENTS AND NOTES FOR INCLUSION - Ability for notices and letters to automatically incorporate field information, comments, notes, etc., as applicable. Planning 16.130 MEETING NOTIFICATION - Provide a method of automatically generating user-defined notification letters to property owners and others regarding projects and meetings associated with these projects, based on parcel selection (i.e., Public Hearing notices). Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Planning 16.131 PROPOSED CHANGE NOTIFICATION - Provide for automatic mail out notice to selected parcel owners and residents regarding proposed changes to related parcels by defined radius map, including buffer zone. Planning 16.132 EDITABLE NOTIFICATIONS - Ability for system to output editable notice letters. Planning 16.133 NOTIFICATION TRACKING - Ability for system to track all notices sent associated to each project. Planning 16.134 AREA/ VICINITY MAP - Automatically to generate area map to accompany notice above with cartographic capabilities Planning 16.135 AD HOC ADDITION OF PARCEL TO NOTIFICATION LISTS - Ability to pick discretionary, impacted parcels to add to notification lists. Planning 16.136 INQUIRY & REPORTS Planning 16.137 SPELL CHECK - Provide spell checking for all reports and correspondence. Planning 16.138 VARIOUS SORT ORDERS - Provide reports of planning projects in various sort orders (by address, type of project, project number, planner assigned, dates, etc.) Planning 16.139 STAFF REPORTS - Ability to automatically generate user-defined staff reports and resolutions with the ability to edit before finalizing. Planning 16.140 STAFF REPORTS - Ability to setup template staff reports that will insert project conditions of approval and then allow for editing remaining report using MSWord or word editor. Planning 16.141 PROJECT STATUS REPORTS - Ability to produce project status reports by project type, due dates, planner staff, outstanding tasks, etc. Planning 16.142 MEETING DOCUMENTS - Provide a function for producing summary documents for a project from the comments and conditions entered during the project review without the user having to retype these comments and/or conditions. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Planning 16.143 MEETING DOCUMENTS - Provide a method of producing meeting documents (such as agendas) for all projects scheduled for a particular meeting and date. Planning 16.144 MEETING DOCUMENTS - Meeting documents should have the capability of printing all previously entered comments and/or conditions as part of the individual project reviews. Planning 16.145 PLANNING ACTIVITY REPORTS - Ability to report planning activity by multiple activity types (e.g., property usage, affordable units, environmental documents, project types, etc.). Planning 16.146 PROJECT COMPLETION MEMO - Ability to generate a memo to Finance upon completing a capital project by merging fields from the project to the document Planning 16.147 INTEGRATION - INTERFACE Planning 16.148 INTEGRATION - MS WORD - Provide integration to MS Word processing for entry of comments, conditions and to produce project summary documents and notifications. Planning 16.149 INTEGRATION - MS OUTLOOK - Provide integration between Microsoft Outlook and the Condition of Approval process to automatically sent due date reminders. Planning 16.150 INTEGRATION - INSPECTIONS- Integrate in real time to the inspections module to schedule inspections and update inspection results to the planning project. Planning 16.151 INTEGRATE - CODE ENFORCEMENT - Ability to integrate with code enforcement module to identify any property/parcel existing code cases or fines pending payment. Planning 16.152 INTEGRATE - BUSINESS LICENSES - Ability to integrate with business licensing module to identify if a developer has an active business license. Planning 16.153 INTEGRATION - LAND MANAGEMENT - Land Management module should provide property information for all properties associated with a project. Agency's planning program to receive notification when related citizen inquiry received in CRM system. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Planning 16.154 INTEGRATION - PERMITTING - Provide automatic linkage between general planning applications and associated permits. Planning 16.155 INTEGRATION - ELECTRONIC DOCUMENT MANAGEMENT SYSTEM - The system must integrate with the City’s existing Laserfiche enterprise EDMS system If your system does not integrate with Laserfiche please describe what other prominent EDMS system(s) you can integrate with or explain the EDMS or content management solution you propose for the City’s use with your system. Planning 16.156 INTERFACE - GIS - User should have the ability to select Planning data and display that data on a map, interfacing to ESRI ArcGIS ArcInfo (Version 10.2) Planning 16.157 INTEGRATION - GENERAL LEDGER - The Planning application must generate journal entries to the General Ledger for any invoices generated and revenues received, including all fees and credits. Work Orders Work Orders (Maintenance Management) Work Orders 22.000 WORK ORDERS (MAINTENANCE MANAGEMENT) Work Orders 22.001 WORK ORDER TYPES - Ability to create an "unlimited" number of work order types. Work Orders 22.002 USER-DEFINED FIELDS BY WORK ORDER CATEGORY - Ability to create "unlimited" user-defined fields by Work Order Category (e.g., water, sewer, facilities, etc.). Work Orders 22.003 USER-DEFINED FIELDS BY WORK ORDER TYPE - Ability to set up any type of work order with "unlimited" user-defined fields by work order type (e.g., Meter Repairs, Hydrant Flush, Valve Turning, Manhole Inspections, lift station inspections, etc.) Work Orders 22.004 "INTERNAL" & "EXTERNAL" FIELDS BY WORK ORDER TYPE - Ability to have work order type or or category to define a work order as "Private" (internal only) or "Public". Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.005 USER-DEFINED FIELDS - MOBILE - Ability to view user-defined fields from the mobile application. Work Orders 22.006 SERVICE/WORK REQUEST FIELDS - Track a minimum of the following fields for any work request: Work Orders 22.007 ▪ Corrective Type Requested Work Orders 22.008 ▪ Standard Description Work Orders 22.009 ▪ Priority (e.g., High, Normal, Low, etc.) Work Orders 22.010 ▪ Date Work Orders 22.011 ▪ Requestor Type (Employee, Customer, Business) Work Orders 22.012 ▪ Requestor Employee Department Work Orders 22.013 ▪ Requestor Employee Number Work Orders 22.014 ▪ Requestor Name Work Orders 22.015 ▪ Requestor Address Work Orders 22.016 ▪ Requestor Home Phone Work Orders 22.017 ▪ Requestor Work Phone Work Orders 22.018 ▪ Requestor Cell Phone Work Orders 22.019 ▪ Requestor Email Address Work Orders 22.020 ▪ Work Request Number Work Orders 22.021 ▪ Completed/Closed Date Work Orders 22.022 ▪ Location (if different than address) Work Orders 22.023 ▪ Detailed Description Work Orders 22.024 ▪ Corrective Type Initial Review Work Orders 22.025 ▪ Date Assigned Work Orders 22.026 ▪ Assigned To Work Orders 22.027 ▪ Initial Action Taken Work Orders 22.028 ▪ Follow-Up Required Work Orders 22.029 ▪ Assigned to/Call # Work Orders 22.030 ▪ WO Written Work Orders 22.031 ▪ WO Written Date Work Orders 22.032 ▪ WO Number Work Orders 22.033 ▪ Follow-Up Action(s) Taken Work Orders 22.034 ▪ Follow-Up Completion Date Work Orders 22.035 ▪ Requestor Notified Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.036 ▪ Requestor Notification Date Work Orders 22.037 ▪ Requestor Notification Performed By Work Orders 22.038 ▪ Reviewed By Work Orders 22.039 ▪ Reviewed By Date Work Orders 22.040 WORK REQUEST - Ability to require work request for certain work order types and not be required for other work order types. Work Orders 22.041 WORK REQUEST - Ability for customers to submit work requests via the Internet. Work Orders 22.042 REQUEST TO WORK ORDER - Ability to convert a utility billing service request to a work order (e.g., meter damage). Work Orders 22.043 SERVICE REQUEST SOURCE - Ability to record the source of the service request (e.g., telephone, internal correspondence, external correspondence.) Work Orders 22.044 TRACKING SERVICE REQUESTS - Ability to produce a list of service requests by party requesting the work (trace all service requests by one person.) Work Orders 22.045 PRINTING LETTERS BASED ON SERVICE REQUEST FOLLOW- UP - Ability to print a service request follow-up letter when public- initiated service requests and/or work orders are closed in order to follow-up with publics who have reported a problem. Work Orders 22.046 EMAIL LETTERS BASED ON SERVICE REQUEST FOLLOW-UP - Ability to generate a service request follow-up email when public- initiated service requests and/or work orders are closed in order to follow-up with the public who have reported a problem. Work Orders 22.047 WORK ORDER TYPES - Ability to generate, at a minimum, the following work orders Work Orders 22.048 ▪ Annual Respirator Fit Testing and Training for Water Operations Work Orders 22.049 ▪ Bridge Connections Work Orders 22.050 ▪ Bridge Maintenance Work Orders 22.051 ▪ Brush Collection Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.052 ▪ Building Maintenance - Internal Work Orders 22.053 ▪ Catch Basing Cleaning Work Orders 22.054 ▪ Certificate of Occupancy - Internal Work Orders 22.055 ▪ Code Enforcement Work Orders 22.056 ▪ Culvert and Ditch Inspection Work Orders 22.057 ▪ Culvert and Ditch Maintenance & Replacement Work Orders 22.058 ▪ Fire Hydrant Repairs Work Orders 22.059 ▪ General Comments/Complaints/Other Work Orders 22.060 ▪ Graffiti Removal Work Orders 22.061 ▪ Hydrant Flushing Work Orders 22.062 ▪ Irrigation System Maintenance Work Orders 22.063 ▪ J.U.L.I.E. Locates Work Orders 22.064 ▪ Landscape/Grounds Maintenance - Internal Work Orders 22.065 ▪ Leaf Collection Work Orders 22.066 ▪ Lift Station Maintenance Work Orders 22.067 ▪ Main Break & Service Line Repair Work Orders 22.068 ▪ Mosquito Adulticide - Spraying Work Orders 22.069 ▪ Mosquito Larvicide - Catch Basin Treatment Work Orders 22.070 ▪ Pavement Patching Work Orders 22.071 ▪ Payment Markings Work Orders 22.072 ▪ Pre-Permit Inspection - Erosion Control - Internal Work Orders 22.073 ▪ Property Maintenance - Weeds/Grass Work Orders 22.074 ▪ Public Utility Permits Work Orders 22.075 ▪ Root Cutting and Televising Work Orders 22.076 ▪ Sanitary & Storm Sewer Cleaning Work Orders 22.077 ▪ Sanitary Sewer Blockage Repairs Work Orders 22.078 ▪ Sanitary Sewer Jetting Work Orders 22.079 ▪ Sanitary Sewer Maintenance Work Orders 22.080 ▪ Sidewalk Replacement Work Orders 22.081 ▪ Sign Fabrication Work Orders 22.082 ▪ Sign Installation Work Orders 22.083 ▪ Sign Maintenance Work Orders 22.084 ▪ Snow Plowing Streets Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.085 ▪ Special Events - Internal Work Orders 22.086 ▪ Storm Drains Work Orders 22.087 ▪ Storm Sewer Cleaning Work Orders 22.088 ▪ Street Light Maintenance Work Orders 22.089 ▪ Street Light Repairs Work Orders 22.090 ▪ Street Sweeping Work Orders 22.091 ▪ Tall Grass Work Orders 22.092 ▪ Traffic Signal Maintenance Work Orders 22.093 ▪ Trees Work Orders 22.094 ▪ Valve Inspection & Exercising Work Orders 22.095 ▪ Vehicles Work Orders 22.096 ▪ Water Department - Internal Work Orders 22.097 ▪ Water Tower Maintenance Work Orders 22.098 ▪ Well - Daily Inspections Work Orders 22.099 ▪ Wells Maintenance Work Orders 22.100 WORK ORDER FIELDS - Track a minimum of the following fields for any work order: Work Orders 22.101 ▪ Work Order Number Work Orders 22.102 ▪ Asset Number Work Orders 22.103 ▪ Asset Location Work Orders 22.104 ▪ Asset "Short" Description Work Orders 22.105 ▪ Asset "Long" Description Work Orders 22.106 ▪ Asset Serial Number Work Orders 22.107 ▪ Asset Area Work Orders 22.108 ▪ Originator Work Orders 22.109 ▪ Account Number Work Orders 22.110 ▪ Project Number Work Orders 22.111 ▪ Work Group (division and section within Public Works) Work Orders 22.112 ▪ Assigned To Work Orders 22.113 ▪ Authorized By Work Orders 22.114 ▪ Employee Initials Work Orders 22.115 ▪ Budget Number Work Orders 22.116 ▪ Print Date Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.117 ▪ Plan Priority Work Orders 22.118 ▪ Address Work Orders 22.119 ▪ Location Work Orders 22.120 ▪ Zones/Area Work Orders 22.121 ▪ Origination Date & Time Work Orders 22.122 ▪ Due Date & Time Work Orders 22.123 ▪ Secondary Due Date Work Orders 22.124 ▪ Schedule Start Date Work Orders 22.125 ▪ Schedule Finish Date Work Orders 22.126 ▪ Start Date Work Orders 22.127 ▪ Completion Date Work Orders 22.128 ▪ Labor Hours by work step Work Orders 22.129 ▪ Down Time Work Orders 22.130 ▪ Condition Work Orders 22.131 ▪ Severity Work Orders 22.132 ▪ Major Failure Work Orders 22.133 ▪ Quantity Work Orders 22.134 ▪ Quantity Unit of Measure Work Orders 22.135 ▪ Dimensions or Units Work Orders 22.136 ▪ Cost per Unit Work Orders 22.137 ▪ Usage Work Orders 22.138 ▪ Milestone Work Orders 22.139 ▪ Work Category (Concrete, Asphalt, etc…) Work Orders 22.140 ▪ Work Type (e.g., planned, non-emergency, emergency, stand-by, corrective, preventative, predicted maintenance, unscheduled) Work Orders 22.141 ▪ Status Work Orders 22.142 ▪ Work Requested Description/Activity Work Orders 22.143 ▪ Total Estimated Cost Work Orders 22.144 ▪ Completed By Work Orders 22.145 ▪ Meter Name Work Orders 22.146 ▪ Meter Reading Work Orders 22.147 ▪ Labor Employee Work Orders 22.148 ▪ Labor Total Hours Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.149 ▪ Labor Overtime Hours Work Orders 22.150 ▪ Labor Work Date Work Orders 22.151 ▪ Labor Start Time Work Orders 22.152 ▪ Labor Finish Time Work Orders 22.153 ▪ Hourly Labor Cost Work Orders 22.154 ▪ Total Labor Cost Work Orders 22.155 ▪ Material Stock Number Work Orders 22.156 ▪ Material Description Work Orders 22.157 ▪ Material Required Quantity Work Orders 22.158 ▪ Material Actual Quantity Work Orders 22.159 ▪ Material Date Used Work Orders 22.160 ▪ Material Total Unit Cost Work Orders 22.161 ▪ Material Total Cost Work Orders 22.162 ▪ Equipment Code Work Orders 22.163 ▪ Equipment Description Work Orders 22.164 ▪ Equipment Required Quantity Work Orders 22.165 ▪ Equipment Actual Quantity Work Orders 22.166 ▪ Equipment Date Used Work Orders 22.167 ▪ Equipment Total Unit Cost Work Orders 22.168 ▪ Equipment Usage Total Cost Work Orders 22.169 ▪ Task Description Work Orders 22.170 ▪ Task Instructions Work Orders 22.171 ▪ Comments Work Orders 22.172 DETERMINE REQUIRED FIELDS - Ability to determine which fields are required for each work order type. Work Orders 22.173 WORK ORDER INITIATION - Ability to initiate a work order directly from: Work Orders 22.174 ▪ The Service Order Screen (Converting from a Service/Work Request) Work Orders 22.175 ▪ The Work Order Screen Work Orders 22.176 ▪ Selecting a location from the GIS Map Work Orders 22.177 ▪ Selecting an asset from the GIS Map Work Orders 22.178 ▪ The Asset Record Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.179 COPYING WORK ORDERS - Ability to create a new work order by copying an existing work order. Work Orders 22.180 RELATED WORK ORDERS - Ability for the system to identify work orders that are related (i.e., parent-child/sub-work orders). Work Orders 22.181 MULTIPLE GL ACCOUNTS BY WO - Ability to use multiple general ledger account numbers per work order Work Orders 22.182 USER-DEFINED STATUS - Ability to define unlimited work order status codes and progression (e.g., initiated, in progress, on hold, etc.). Work Orders 22.183 MASS GROUPING - Ability to group unlimited assets in one work order and open/close in mass (e.g., flushing all sewer lines or hydrants by area.) Work Orders 22.184 MASS GROUP RECORDING - Ability to record meter reads, unit run times, and number of minutes flushed on multiple assets in a single work order (e.g., hydrant flushing, pump flow times, electric meter reads, pump house inspections, etc.) Work Orders 22.185 MULTIPLE WO ACTIVITIES - Ability to establish multiple "activities" within a single work order (i.e., vehicle inspection, preventative maintenance, and vehicle repairs). Work Orders 22.186 MULTIPLE WO ACTIVITIES BY ASSET - Ability to establish multiple "activities" within a work order by asset (i.e., performing preventative maintenance on a group of assets and one requiring repairs). Work Orders 22.187 PROJECT WORK ORDERS - Ability to track all project-related work orders and costs (e.g., subdivision, construction project, community festivals, valve turns, hydrant flushing, substation inspection, etc.) Work Orders 22.188 PROJECT WORK ORDERS - Ability to distribute labor and materials equally across the work order's assets (e.g., valve replacements in an area, hydrants being flushed, etc.) Work Orders 22.189 STANDARD TASKS - Ability to setup standard tasks, requirements, and notes by work order type. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.190 WORK ORDER ASSIGNMENT - Ability to assign work orders to individuals, multiple individuals, crews or vendors. Work Orders 22.191 CREATE WORKFLOW - Provide workflow for the process of work order initiation, resource assignment, additional materials and equipment, work scheduling, reporting, and data entry verification. Work Orders 22.192 ROUTING WORKFLOW - Ability for work orders to auto-route to appropriate departments as tasks are completed (e.g., main break is repaired by Utilities Division, and then Streets Division finishes the street repairs.) Work Orders 22.193 TASK WORKFLOW - Ability to setup specific tasks to be completed with data recorded by work order type. Work Orders 22.194 MULTI-DEPARTMENT ASSIGNMENTS - Ability to assign additional sub tasks/work orders to active/open work orders and assign to multiple departments/divisions. Work Orders 22.195 EMAIL NOTIFICATION LINKS - Ability to email work order assignment notification with link to work order record. Work Orders 22.196 REASSIGN - Ability to reassign open work orders to other persons, departments, and divisions without creating a new work order. Work Orders 22.197 ONE TIME FEES - Ability to apply miscellaneous one-time account fees (e.g., new meter set fees). Work Orders 22.198 EXTERNAL BILLING - Ability to invoice all costs to external party (e.g., developers, drunk drivers, etc.) and track payments using specific general ledger codes. Work Orders 22.199 INTERNAL BILLING - Ability to track all costs for work orders that will be billed back to other departments using specific general ledger codes. Work Orders 22.200 REAL-TIME UPDATE - Provide real-time updates to work orders for all work order entry information (e.g., tasks completed, labor, materials, equipment, etc.) whether or not the work order is completed. Work Orders 22.201 ROUTE TO SUPERVISORS BY WO TYPE - Ability to send work orders to a specific supervisor by work order type. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.202 ROUTE TO MULTI-DEPARTMENTS - Ability to simultaneously send work requests to multiple divisions/departments for different types of tasks on the same work order. Work Orders 22.203 CALC RESPONSE & RESOLUTION TIME - Provide auto- calculation of work order resolution and response times, excluding on-hold time (e.g., waiting for parts). Work Orders 22.204 OUTSOURCED WORK - Ability to set up work orders and track costs for outsourced work by vendor. Work Orders 22.205 ON HOLD - Ability to put a work order on hold and require a reason. Work Orders 22.206 REMINDERS - Ability to generate reminders for work orders that are pending or on hold. Work Orders 22.207 CHANGE CLOSED WORK ORDER - Ability to adjust work order resources after work order has been completed or closed. Work Orders 22.208 REPAIR ORDERS - Ability to generate repair orders from inspection work orders. Work Orders 22.209 CLASSIFICATION BY FACILITY - Ability to classify work orders by facility/area. Work Orders 22.210 PRIORITIZATION - Ability to prioritize work orders using defined priority standards. Work Orders 22.211 CLASSIFY - Ability to classify work orders as either preventative, corrective, or unscheduled. Work Orders 22.212 ASSET WO - Ability to process a work order without having to know the actual asset number (e.g., fix a manhole cover by type of activity even if the asset is not in the system.) Work Orders 22.213 WORK ORDER ENTRY OF REPORTED WORK - Ability to enter and correct actual labor hours, material costs and equipment usage against issued work orders. Work Orders 22.214 ENTRY OF REPORTED WORK - Ability to enter time by work order screen or Time Entry module. Vendors, please describe any limitations. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.215 STANDARD BILLS OF MATERIAL - Ability to have standard bills of material (item, quantity, and price) detailed in a work order. Work Orders 22.216 ATTACHMENTS - Ability to attach scanned documents, files, digital photos, etc., to a work order. Work Orders 22.217 FREE-FORM COMMENTS - Ability to enter unlimited free-form comments attached to the work order and maintenance records. Work Orders 22.218 EQUIPMENT RENTAL - Ability to enter equipment usage and reflect in hours / rates. Work Orders 22.219 WORK ORDER COMPLETION - Capture work order completion data, including: Work Orders 22.220 ▪ When requestor was responded to Work Orders 22.221 ▪ When completed Work Orders 22.222 ▪ Hours to complete Work Orders 22.223 ▪ Inventory parts used Work Orders 22.224 ▪ Problems encountered Work Orders 22.225 ▪ Employee/division identification Work Orders 22.226 BURDEN RATES - Ability to cost work orders using user selected burden or overhead rates. Work Orders 22.227 EMPLOYEE LABOR RATE - Ability to use a standard rate labor charge or the employee's actual pay rate. Work Orders 22.228 FULLY BURDENED COST RECOVERY - Ability to pass the captured costs of work order to internal or external parties. Work Orders 22.229 OUTSTANDING SERVICE REQUEST/WORK ORDER - At data entry time, provide system alert of any other outstanding service requests or work orders for the same location or same asset. Work Orders 22.230 ISSUE INVENTORY TO WORK ORDER - Ability to issue parts from inventory from the work order screen and update inventory counts. Work Orders 22.231 ISSUE NON-INVENTORY ITEMS - Ability to add non-inventory parts to a work order. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.232 LOCATION - Ability for a work order location to be a street and range of addresses (e.g., 100-600 blocks of Bennett Street.) Work Orders 22.233 MOBILE ACCESS - Ability to use mobile computers in the field, with real-time access to the data base to view, open, and update work orders. Vendors, please describe how accomplished. Work Orders 22.234 MOBILE ACCESS - Ability to print work orders in the field. Work Orders 22.235 USAGE RATE EFFECTIVE DATES - Ability to set effective dates of labor and equipment usage rates. Work Orders 22.236 INVOICES - Ability to generate an invoice from a work order. Work Orders 22.237 AGENCY TRACKING - Ability to track all traffic signals, maintenance history, and bill costs to appropriate agency (e.g., state, county, insurance company, etc.) Work Orders 22.238 HISTORY - Ability for historical reporting and inquiry to calculate using historical hourly/equipment rates. Work Orders 22.239 ATTACHMENTS - Ability to attach safety procedures and Material Safety Data Sheets (MSDSs) to the work order type or asset record. Work Orders 22.240 MAP DISPLAY - Ability to see locations of service requests and or work orders in a color or aerial map view. Work Orders 22.241 INQUIRIES & REPORTS Work Orders 22.242 WORK REQUEST TYPE - Ability to track number of work requests by type (originator, department, citizen, etc.). Work Orders 22.243 WORK ORDER INQUIRY - Ability to display service request/work order information online including the status and all detail-related information in order to answer customer inquiries about a service request. Work Orders 22.244 WORK ORDER INQUIRY - Ability to access a work order by asset part number, location, address, activity code, crew assigned, department assigned to, date, date resolved, work order number, etc. Work Orders 22.245 DIVISION WORK ORDERS - Ability to display work orders by division within status. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.246 ASSIGNED WORK ORDERS - Ability to display work orders by assigned employee. Work Orders 22.247 PENDING PARTS WORK ORDERS - Ability to display work orders pending parts. Work Orders 22.248 PENDING VENDOR WORK ORDERS - Ability to display work orders pending vendor assignment. Work Orders 22.249 SCHEDULING WORK ORDERS - Ability to view employee activity calendar. Work Orders 22.250 PREVENTATIVE MAINTENANCE (PM) Work Orders 22.251 PM TYPES - Provide unlimited types of preventative maintenance work orders. Work Orders 22.252 PM SCHEDULE ZONE - Provide unlimited types of preventative maintenance schedule zones. Work Orders 22.253 AUTOMATIC GENERATION OF PREVENTATIVE MAINTENANCE WO's - Ability to automatically generate “Preventative Maintenance” work orders. Work Orders 22.254 PREVENTATIVE MAINTENANCE TRIGGERS - Ability to automatically generate a preventative maintenance work order by using the following triggers: Work Orders 22.255 ▪ Mileage Work Orders 22.256 ▪ Fuel Consumption Work Orders 22.257 ▪ Days since last PM Work Orders 22.258 ▪ Hours Work Orders 22.259 ▪ Readings Work Orders 22.260 ▪ Frequency of Usage Work Orders 22.261 MULTIPLE PM TRIGGERS - Ability to use more than one trigger to generate a preventative maintenance work order (e.g., mileage and fuel consumption) Work Orders 22.262 PM SOPs - Ability to maintain, attach, print and email Standard Operating Procedures (SOPs) for PM work orders. Work Orders 22.263 FORM ATTACHMENT - Ability to attach inspection forms to the work order record. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.264 PM FIELDS - Provide the following fields in addition to the work order fields: ▪ Frequency Code Work Orders 22.265 ▪ Last PM Usage Work Orders 22.266 ▪ Last PM Date Work Orders 22.267 ▪ Reason Created Work Orders 22.268 PM PROJECTS - Ability to setup PM projects and track multiple work orders per PM project (e.g., it takes a crew about six months to complete sewer line cleaning for a quadrant, need ability to track daily work completed). Work Orders 22.269 PM INTERVALS - Ability to schedule PMs for any user-defined interval (e.g., seasonal, twice a week, twice a month, every two weeks, monthly, daily, etc.) Work Orders 22.270 EQUIPMENT MAINTENANCE LISTING - Ability to produce an equipment maintenance listing. Work Orders 22.271 MAINTAIN EQUIPMENT AND ITEM BILLS OF MATERIALS - Ability to maintain parent equipment bills of material components (e.g., tree structure). Work Orders 22.272 MAINTENANCE OF EQUIPMENT'S COMPONENTS - Ability to maintain individual equipment and equipment component maintenance schedules. Work Orders 22.273 SUGGEST REPLACEMENT PARTS ON WORK ORDERS - Ability to maintain and suggest parent equipment and equipment component replacement parts. Work Orders 22.274 PREVENTATIVE MAINTENANCE INSTRUCTIONS AND GENERAL COMMENTS - Ability to associate preventive maintenance instructions, equipment recommended parts list, maintenance schedules, and general comments to work orders. Work Orders 22.275 MAINTENANCE TRACKING - Ability to track maintenance activity and costs related to infrastructure, facilities, and equipment (water lines, pumps, equipment, autos, facilities, lift stations, landscaping, etc.) Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.276 INFRASTRUCTURE ASSETS Work Orders 22.277 USER-DEFINED FIELDS BY ASSET TYPE - Ability to create unlimited user-defined fields by Asset Type (e.g., hydrants, lift stations, vehicles, equipment, etc.) Work Orders 22.278 USER-DEFINED INFRASTRUCTURE CLASSES AND ATTRIBUTES - Provide user-defined standard descriptions for infrastructure classes and functions (e.g., water lines, sanitary sewer lines, storm sewer lines, pavement, sidewalks, hydrants, curb and gutter, etc.) Work Orders 22.279 MULTIPLE ASSET TYPES BY WORK ORDER - Ability to create a work order that contains multiple asset types. Work Orders 22.280 INFRASTRUCTURE ASSET FIELDS - Ability to provide and maintain the following infrastructure asset information, including, but not limited to: Work Orders 22.281 ▪ Asset Name Work Orders 22.282 ▪ Asset ID Number Work Orders 22.283 ▪ Asset Type Work Orders 22.284 ▪ Department Work Orders 22.285 ▪ Division Work Orders 22.286 ▪ Short Description Work Orders 22.287 ▪ Long Description Work Orders 22.288 ▪ Notes Work Orders 22.289 ▪ Color Work Orders 22.290 ▪ Size Work Orders 22.291 ▪ Length Work Orders 22.292 ▪ Age (calculated) Work Orders 22.293 ▪ Value Work Orders 22.294 ▪ Prior inspection date Work Orders 22.295 ▪ Prior inspection results Work Orders 22.296 ▪ Prior Defects Work Orders 22.297 ▪ Condition Description Work Orders 22.298 ▪ Condition Rating Work Orders 22.299 ▪ Parent Asset Name Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.300 ▪ Parent Assembly ID Number Work Orders 22.301 ▪ Sub-Assets List Work Orders 22.302 ▪ Sub Assembly ID Number List Work Orders 22.303 ▪ Associated Assets (upstream and downstream assets) Work Orders 22.304 ▪ Geo Coordinates (Longitude/Latitude/Elevation) Work Orders 22.305 ▪ Physical Location Address Street Number Work Orders 22.306 ▪ Physical Location Address Street Number Suffix Work Orders 22.307 ▪ Physical Location Address Street Prefix Work Orders 22.308 ▪ Physical Location Address Street Name Work Orders 22.309 ▪ Physical Location Address Street Suffix Work Orders 22.310 ▪ Physical Location Address Sub-Detail Work Orders 22.311 ▪ Physical Location Address City Work Orders 22.312 ▪ Physical Location Address State Work Orders 22.313 ▪ Physical Location Address Zip (5) Work Orders 22.314 ▪ Physical Location Address Extended Zip (4) Work Orders 22.315 ▪ Building Work Orders 22.316 ▪ Floor Work Orders 22.317 ▪ Room Work Orders 22.318 ▪ Area Work Orders 22.319 ▪ Sub-Area Work Orders 22.320 ▪ Drawing Reference Work Orders 22.321 ▪ Date Assigned Work Orders 22.322 ▪ Project Number Work Orders 22.323 ▪ Acquisition Date Work Orders 22.324 ▪ Installation Date Work Orders 22.325 ▪ Initial Cost Work Orders 22.326 ▪ Expected Life Work Orders 22.327 ▪ Residual Value Work Orders 22.328 ▪ Salvage Value Work Orders 22.329 ▪ Book Value Work Orders 22.330 PRE-CONFIGURED ASSET FIELDS - System to be delivered with pre-configured fields for the following asset types: Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.331 ▪ Water: Mains, valves, meters, hydrants, service lines, water nodes, wells, reservoirs, pumps, generators, and motors. Work Orders 22.332 ▪ Sewer: mains, manholes, service lines, nodes, lift stations, castings, generators Work Orders 22.333 ▪ Storm: channels, inlets, mains, manholes, catch basins, pump stations, culverts, storage basins Work Orders 22.334 ▪ Streets and Roadways: segments, guardrails, sidewalks, handicap ramps, pavement markings, signals, signs, lights, trees, landscape, intersections, bridges Work Orders 22.335 ▪ Plant: facilities, equipment, vehicles, reservoirs, pumps, motors, communication tower, generators, grounds Work Orders 22.336 ▪ Parks: buildings, equipment, trees, vehicles Work Orders 22.337 ▪ Customer Service: service request management Work Orders 22.338 INFRASTRUCTURE NETWORKS - Ability to fully define infrastructure networks. In the case of a water system, this includes all pipes, valves, manholes, storage facilities, filter plants, etc. Work Orders 22.339 INFRASTRUCTURE NETWORKS ASSET ASSOCIATIONS - Ability to indicate upstream and downstream asset associations (e.g., lateral connections to a main, a main attached to a valve, etc.) Work Orders 22.340 MASTER ASSET - SUB-ASSET LISTING - Ability to view a listing of all sub-assets (children) that are associated with a master asset. Work Orders 22.341 MASTER ASSET - ACCUMLULATED COST - Ability to see overall costs associated with a master asset, including the cost of the sub- assets (children). Work Orders 22.342 INFRASTRUCTURE MATERIALS - Ability to fully define the materials within the infrastructure (e.g., type of pipe, length, flow rates, estimated life, etc.) Work Orders 22.343 INFRASTRUCTURE RUN TIMES - Ability to log run times (hours, units, flow, etc.) on plant equipment as inspected. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.344 INFRASTRUCTURE CONDITION RATING - Ability to establish condition ratings for each infrastructure asset segment. Work Orders 22.345 INFRASTRUCTURE ASSET CONDITION ANALYSIS - Ability to analyze infrastructure networks, including all networks and their interactions, to determine budget recommendations for asset upgrade (e.g., facility, water, and sewer must all be analyzed in order to avoid multiple road openings to repair the individual assets.) Work Orders 22.346 GEOGRAPHIC CLASSIFICATION OF INFRASTRUCTURE - Ability to group infrastructure assets by user-defined geographic areas. Work Orders 22.347 GEOGRAPHIC CLASSIFICATION OF INFRASTRUCTURE - Ability to have unlimited geographic area classifications by location. Work Orders 22.348 LONGEVITY - Ability to determine how long certain commodities such as light bulbs are lasting once installed. Work Orders 22.349 ATTACHMENTS - Ability to attach documents and pictures to the asset record. Work Orders 22.350 ATTACHMENTS - WORK ORDER - Ability to retrieve images and documents stored at the asset record from the work order screen. Work Orders 22.351 WORK ORDER HISTORY - Ability to click into work order history by type of material or equipment at a summary and detail level, including the ability to see location. Work Orders 22.352 WORK ORDER HISTORY BY ASSET - Ability to generate work order history by asset. Work Orders 22.353 WORK ORDER HISTORY - COSTS BY ASSET - Ability to generate work order cost summary reports by asset. Work Orders 22.354 ACTUAL VS PLANNED COMPARISONS - Ability to generate a comparison report for planned versus actual work completed. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Work Orders 22.355 INTEGRATION & INTERFACES Work Orders 22.356 INTEGRATION - GENERAL LEDGER - Ability to integrate with the General Ledger. Work Orders 22.357 INTEGRATION – PROJECT ACCOUNTING - Provide integration with Project Accounting. Work Orders 22.358 INTEGRATION – ACCOUNTS RECEIVABLE - Ability to integrate the Maintenance Management/Work Order System with Accounts Receivable for charging efforts to external customers. Work Orders 22.359 INTEGRATION - FIXED ASSETS - Ability for work order costs to be part of a fixed assets cost (e.g., construction of a storm drains or section of sewer pipe in ground). Work Orders 22.360 INTEGRATION – INFRASTRUCTURE ASSET INVENTORY - Ability to integrate with the Infrastructure Asset Inventory. Work Orders 22.361 INTERFACE - CIS & UTILITY BILLING - Provide interface with CIS & Utility Billing service orders. Work Orders 22.362 INTEGRATION - CRM - Provide integration with the Customer Request Management system. Work Orders 22.363 INTEGRATION - TIME KEEPING - Ability for work order time to be entered in the Time Entry system and automatically update the work order detail Work Orders 22.364 INTEGRATION – INVENTORY - Ability to integrate with the Inventory to update inventory items used on work orders. Work Orders 22.365 INTEGRATION - ELECTRONIC DOCUMENT MANAGEMENT SYSTEM - The system must integrate with the City’s existing Laserfiche enterprise EDMS system If your system does not integrate with Laserfiche please describe what other prominent EDMS system(s) you can integrate with or explain the EDMS or content management solution you propose for the City’s use with your system. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Citizen Request Management 22.365 INTEGRATION - SEE-CLICK-FIX – Ability to interface with the City’s “See-Click-Fix” system. Work Orders 22.366 GIS INTEGRATION Work Orders 22.367 WORK ORDER - AUTO-POPULATE FROM GIS - Ability for the system to integrate with GIS in order to retrieve the following Work Order information: Work Orders 22.368 ▪ Geo Location related to a work order Work Orders 22.369 ▪ Asset Name Work Orders 22.370 ▪ Asset ID Work Orders 22.371 ▪ Other Asset Attributes Stored in GIS (e.g., size, inspection results, condition rating, etc.) Work Orders 22.372 GIS/MAPPING - Ability to select single or multiple Maintenance Management/Work Order assets or Asset Inventory and view on a GIS map using ArcGIS ArcInfo (Version 10.2). Work Orders 22.373 GIS/MAPPING - WO MAP ROUTING - Ability to generate a map of work orders and provide a suggested route. Work Orders 22.374 GIS/MAPPING - Ability to use GIS mapping to view areas for: Work Orders 22.375 ▪ Work Order Types Work Orders 22.376 ▪ Work Orders by Asset Work Orders 22.377 ▪ Work Orders by Asset Types Work Orders 22.378 ▪ Aging Assets Work Orders 22.379 ▪ Asset Condition Ratings Work Orders 22.380 MOBILE APPLICATION - Ability for the mobile application to retrieve GIS information. Please describe which mobile device platforms are supported (e.g., iOS, Android, Windows, etc.) Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments CRM Citizen Request Management (CRM) Citizen Request Management 25.000 CITIZEN REQUEST MANAGEMENT Citizen Request Management 25.001 CONTACT TYPES - Provide for management of contacts: complaints, requests, suggestions, compliments by location, and name. Citizen Request Management 25.002 WEB PAGE CONTACTS - Ability to receive service requests/complaints/contacts via Web Page. Citizen Request Management 25.003 ONLINE STATUS - Ability for residents to inquire online and see the status of their request/complaint. Citizen Request Management 25.004 PERSON/ENTITY - Person/Entity should provide for the storage of the following information at a minimum: Citizen Request Management 25.005 ▪ Name Citizen Request Management 25.006 ▪ Name of In-house Contact Citizen Request Management 25.007 ▪ Date of Request Citizen Request Management 25.008 ▪ Time of Request Citizen Request Management 25.009 ▪ Forward Request To Citizen Request Management 25.010 ▪ Service Area (water, sewer, streets, electric, building/planning, other) Citizen Request Management 25.011 ▪ Location of Complaint Citizen Request Management 25.012 ▪ Description of complaint Citizen Request Management 25.013 ▪ Service Action Requested Citizen Request Management 25.014 ▪ Name of Caller Citizen Request Management 25.015 ▪ Address of Caller Citizen Request Management 25.016 ▪ Phone Number Citizen Request Management 25.017 ▪ Determination (Public, Private) Citizen Request Management 25.018 ▪ Determination Date Citizen Request Management 25.019 ▪ Employee Name Citizen Request Management 25.020 ▪ Follow up Required (Y/N) Citizen Request Management 25.021 UNIQUE EVENT ID - Ability to assign event reference for each request. Citizen Request Management 25.022 EVENT HISTORY - Ability to access event history by the event reference for each request. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Citizen Request Management 25.023 CALL HISTORY SEARCH - Ability to verify calls by searching for call history. Citizen Request Management 25.024 CALL HISTORY SEARCH - Ability to verify calls by searching for call history by informant. Citizen Request Management 25.025 CALL HISTORY SEARCH - Ability to verify calls by searching for call history by location. Citizen Request Management 25.026 DEFINE CONTACT TYPES BY DEPARTMENT / FUNCTIONAL AREA - Ability to segregate contact types by functional area/division/department. Citizen Request Management 25.027 ASSIGN & DISPLAY PRIORITY - Ability to display contacts by priority within functional area, as well as global view (all users). Citizen Request Management 25.028 CONTACT REFERRAL / ROUTING - Provide for the referral/routing of a contact to the proper department/employee based on type of contact (agency-defined). Citizen Request Management 25.029 ADDITIONAL REFERRALS / ROUTING - Provide for additional referrals/routing from initial responsible department/employee. Citizen Request Management 25.030 ROUTE REQUESTS TO MULTIPLE DEPARTMENTS - Ability to route request/complaint type to multiple departments/divisions or individuals ad hoc or predefined by type of contact or priority. Citizen Request Management 25.031 MULTI-REQUESTS PER SAME INCIDENT - Ability to capture and link multiple complaints on the same incident/case (e.g., graffiti, pot hole, down sign, code enforcement complaint, etc.) Citizen Request Management 25.032 MASS STATUS UPDATE - Ability to update status of multiple requests at the same time (e.g., five requests about the same pot hole). Citizen Request Management 25.033 DUPLICATE REQUESTS PER SAME INCIDENT - Ability to identify duplicate requests for the same issue. Citizen Request Management 25.034 AUDIT LOG - Ability to view audit log of request/contact events, activities, dates, and status. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Citizen Request Management 25.035 ACTIONS & REMINDERS - Ability to establish future actions and reminders associated with requests. Citizen Request Management 25.036 NOTIFICATIONS - Provide for the generation of response letters to the citizen at the receipt of request/complaint, when action is determined, and when action is completed. Citizen Request Management 25.037 HISTORY - Ability to view generated letters as a part of the request history. Citizen Request Management 25.038 E-MAIL - Ability to send email updates or notifications to requestors/citizens. Citizen Request Management 25.039 ATTACHMENTS - Ability to store attachments to the request history (e.g., photos, correspondence, e-mail, etc.) Citizen Request Management 25.040 USER-DEFINED CORRESPONDENCE - Provide capability to configure letter templates for generating correspondence on a global basis or by contact. Citizen Request Management 25.041 CITIZEN/CUSTOMER CLASSIFICATION TYPES - Provide ability to classify any citizen/customer request by pre-defined and ad hoc types. Citizen Request Management 25.042 USER-DEFINED FIELDS - Provide ability to create user-define additional information based upon request/complaint type (i.e., unlimited user-defined fields by type of request/contact.) Citizen Request Management 25.043 PRIORITIZE REQUESTS - Ability to prioritize requests/complaints. Citizen Request Management 25.044 STANDARD RESPONSE TIMES - Ability to setup standard response time requirements by request type for departmental response compliance and performance measurement tracking. Citizen Request Management 25.045 STANDARD RESPONSE TIME PUBLICATION - Ability to display standard response time requirements for display to citizen users. Citizen Request Management 25.046 E-MAIL ALERTS - Ability to send e-mail alerts to departments/divisions or individuals based upon priority. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Citizen Request Management 25.047 E-MAIL ALERTS - Ability to provide reminder e-mail alerts if request is not acted upon within the established standard response time. Citizen Request Management 25.048 SEARCH CRITERIA - Provide ability to obtain contact/service request status by citizen name, reference number, phone number, request type, and location. Citizen Request Management 25.049 SEARCH CRITERIA - Provide inquiry capability using wild cards and close-to logic. Citizen Request Management 25.050 AGING SEARCH - Provide inquiry capability for viewing requests based on aging criteria (e.g., requests still open that are "N' number of days beyond established standard response times). Citizen Request Management 25.051 STATISTICAL REPORTS - Allow for printing of reports in statistical format. Citizen Request Management 25.052 USER-DEFINED REPORT SORTING - Allow for sorting of reports in user-defined sequence. Citizen Request Management 25.053 ADDRESS SELECTION - Ability to select the address from a pre- populated drop-down list, limiting the ability to free-form type the address to a selected few. Citizen Request Management 25.054 CALL SOURCE - Ability to track call input source (e.g., phone, face- to-face, e-mail, Web.) Citizen Request Management 25.055 ESCALATION PRIORITY - Ability to escalate and prioritize status for daytime and off-hours calls. Citizen Request Management 25.056 ROUTE QUEUE - Ability to temporarily route queue to others in department pool when primary contact is out of office or unavailable. Citizen Request Management 25.057 ROUTE QUEUE - Ability to track personnel who received the citizen request. Application Feature Number Feature / Function / Capability Standard - Current Standard - Next Report Writer 3rd-Party Application Custom Modification Not Available Comments Citizen Request Management 25.058 ACCESS SECURITY - Ability to make requests confidential so only certain departments can see certain request types. Citizen Request Management 25.059 ACCESS SECURITY - Ability to make certain citizens or addresses confidential (e.g. VIP, council member, etc.). Citizen Request Management 25.060 UPDATE RESTRICTIONS - Ability to restrict update access to certain data fields. Citizen Request Management 25.061 INTEGRATION Citizen Request Management 25.062 INTEGRATION - LAND MANAGEMENT - Provide linkage of Citizen Contact to related address in the Land/Parcel/Address Management database. Citizen Request Management 25.063 INTERFACE - GIS - Provide linkage of CRM to ESRI ArcGIS ArcInfo (Version 10.2). Citizen Request Management 25.064 INTEGRATION - WORK ORDERS/MAINTENANCE MANAGEMENT - Provide two-way integration with the Work Order/Maintenance Management module. APPENDIX B: VENDOR PROFILE Vendor(s) Name: SOFTWARE VENDOR INFORMATION RESELLER INFORMATION (if applicable) Company Name Company Name Street Address Street Address City, State, Zip code City, State, Zip code Telephone Number Telephone Number Primary Contact Primary Contact Secondary Contact (if applicable) Secondary Contact (if applicable) SOFTWARE SUPPORT SOFTWARE SUPPORT (if applicable) Location of Application Software Support Personnel Location of Application Software Support Personnel Number of Application Software Support Personnel (Propose Solution ONLY) Number of Application Software Support Personnel (Propose Solution ONLY) Support Hours (designate time zone) Support Hours (designate time zone) Guaranteed Response Time Guaranteed Response Time Average Response Time Average Response Time Average Resolution Time Average Resolution Time 800 Number Access 800 Number Access APPENDIX C: VENDOR PROFILE / FINANCIAL INFORMATION Vendor(s) Name: VENDOR INFORMATION RESELLER INFORMATION (if applicable) Vendor Name Reseller Name Number of Years in Business Number of Years in Business Total Number of Employees (Propose Solution ONLY) Total Number of Employees (Propose Solution ONLY) Organization Classification (Private, Public, Other) Organization Classification (Private, Public, Other) VENDOR FINANCIAL INFORMATION RESELLER FINANCIAL INFORMATION (if applicable) Annual Revenue Annual Revenue Percent of Annual Revenue Allocated to R & D Percent of Annual Revenue Allocated to R & D Percent of Annual Revenue Generated from New Sales Percent of Annual Revenue Generated from New Sales Percent of Annual Revenue from Annual Recurring Income Percent of Annual Revenue from Annual Recurring Income APPENDIX D: VENDOR CUSTOMER Vendor(s) Name: Note: If you are a VAR, please provide the information for your specific company in addition to the software vendor's information. Note: If your proposed solution belongs to a parent/consolidation company only provide customer figures for the proposed solution. Vendor Information Reseller Information BY THE FOLLOWING CRITERIA NUMBER OF AGENCIES (Not Installs) NUMBER OF IL STATE CUSTOMERS (Not Installs) NUMBER OF AGENCIES (Not Installs) NUMBER OF IL STATE CUSTOMERS (Not Installs) Total - All Entities (Including Parent Company) (Proposed Solution Only) Total - All Customers (Proposed Solution Only) Total - Cities and/or Districts (Proposed Solution Only) Populations below 25,000 (Proposed Solution Only) Populations between 25,000-50,000 (Proposed Solution Only) Populations between 50,000-75,000 (Proposed Solution Only) Populations Above 75,000 (Proposed Solution Only) General Ledger (Proposed Solution Only) Project Accounting (Proposed Solution Only) Payroll (Proposed Solution Only) Utility Billing/Customer Information System (Proposed Solution Only) Planning Projects and Zoning (Proposed Solution Only) Permitting (Proposed Solution Only) Code Enforcement (Proposed Solution Only) Work Orders (Maintenance Management) (Proposed Solution Only) Citizen Request Management (CRM) (Proposed Solution Only) Online Permits (Proposed Solution Only) Online Code Enforcement (Proposed Solution Only) Online Business Licenses (Proposed Solution Only) Online Payments (Proposed Solution Only) Laserfiche Integration (Proposed Solution Only) APPENDIX E: VENDOR/RESELLER REFERENCES Vendor Name: Proposed Solution Only (Below) Customer Name Contact Name Phone Number Population Installation Date APPLICATIONS (please list) Note: If you are a Reseller/VAR, clearly indicate which references are for your specific company. 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) Note: Please indicate which module(s) were implemented in the "Application" column APPENDIX F: VENDOR GENERAL SYSTEM INFORMATION Vendor Name: GENERAL QUESTIONS Yes No Will you agree to incorporate RFP and your proposal into the contract? Will you hold prices firm for 120 days from proposal due date? Is the source code held in escrow at a third-party institution? If yes, please identify the third party. If not, will you agree to providing such a service? Explain: Will support fees include upgrades to meet any State and Federal mandated changes (e.g., payroll issues, reports, calculations)? Will application software license be a "license in perpetuity?" SYSTEM SUPPORT INFORMATION Yes No Can one Vendor install all application software? If not, please explain. Can one Vendor support all application software? If not, please explain. Can the vendor remotely connect to the system for diagnostics and/or support? Is there an associated cost? Is there a website for customer software updates? Can the website be used to communicate support issues and downloads? Is there an application software Users' Group? CONVERSION INFORMATION Has the Vendor previously converted a customer from an MSI (Harris) Financial software package to the proposed software application? Response: SOFTWARE APPLICATION INFORMATION On what platform(s)/operating system(s) will the proposed application software run? Response: What year was the current technology platform of the proposed software originally released (e.g. .NET in 2007)? Response: Did you develop the software in-house or was it purchased? If purchased, identify the company from whom you acquired the software. Response: Which Database System (Preference towards MS SQL) will be deployed with the proposed solution? (Include name and version) Proposed Database System: Which Server Software (Preference towards MS Windows Server) will be deployed with the proposed solution? (Include server software name and version) Proposed Server Software: Please describe the software upgrade process (e.g., frequency and level of effort and cost). Response: Please describe the software patch delivery process and level of effort. Response: APPENDIX G: PROJECT COST ESTIMATES Vendor Name: NOTES & INSTRUCTIONS ____________________________________OPTION: Supplemental Pricing in your company's standard format can be provided separately. However, even if you provide supplemental pricing, this project costs worksheet must Additional rows and/or descriptions can be added if necessary. If an item is included elsewhere, please say included. DO NOT delete any rows or change any formulas If you wish to propose both a Traditional In-House license model and a Hosted option, please submit two (2) copies of this Appendix G with a copy for each option. Hourly Rate Total Hours PRICE Software License Fees $ - Training Fees $ - Project Management Installation/Implementation Fees $ - Modifications/Enhancements Estimates (see Appendix J) $ - Report & Inquiry Development Interface Development Estimates (see Appendix H) $ - Conversion Assistance (see Appendix I) $ - Other (Please List as needed) Hardware/System Software (estimates, if applicable) Installation (if applicable) Other Costs (Please List) Travel & Related Expenses Taxes $ - PRICE Application Annual Maintenance/Support $ - (24/7 Telephone Support (Yes/No) Hardware/System Software (estimates, if applicable) $ - One-Time Costs Annual Recurring Costs Detailed Software Application Pricing and Information Vendor's Module Name License Fees Implementation Services Training Services Annual Support Total Hours Total Visits Total Implementation Services Costs Total Hours Total Visits Total Training Costs (Please List Applications/Modules - Add Rows as Necessary) Financial Management General Ledger Budgeting Project & Grant Accounting Requisitions & Purchasing Contracts Management Accounts Payable Accounts Receivable Cash Receipts Fixed Assets Financial Reporting People Management Human Resources Applicant Tracking Employee Self-Service Payroll Time and Attendance Utility Billing Utility Billing Customer Service Cash Receipts Online Utility Accounts and Payments Service Requests/Orders Mobile Service Orders Land Management Planning Permitting Inspections Mobile Inspections Code Enforcement Mobile Code Enforcement Licensing and Registration Parcel/Address Management Electronic Review Markups Online / Citizen Internet Access Online Planning Project Information Electronic Plan Submittals Online Permits Online Code Enforcement Online Inspections Online Licensing and Registration Online Citizen Request Management (CRM) Online Payments (Misc. Receivables) Maintenance Management Work Order Management Mobile Work Orders Inventory Management Fleet Maintenance Other Ad Hoc Reporting (in addition to Financial Reporting above) Citizen Request Management (CRM) GIS & GIS Mapping ArcGIS (ArcGIS 10.2) EDMS (To Be Determined) NOTES Sub-Totals 1) Indicate how license fees are calculated (e.g., concurrent users, user ID's, processor size, etc.). Provide number of user licenses if applicable, and additional user license cost if required. 2) Please describe additional future license fees if applicable (e.g., change in users, processor size, etc.). 3) Optional pricing for above one-time costs should be clearly identified (e.g., different project management service levels). 4) Describe number of days/hours included with project management AND training costs above. 5) Describe in detail what is included with conversion estimates. 6) Describe how travel and related expense estimates were calculated. 7) Describe additional costs required for optional applications (e.g., hardware, training, project management, etc.) 8) Clearly indicate third party software. 9) Please attach server sizing/configuration documentation. $ - 0.0 0.0 $ - 0.0 0.0 $ - $ - APPENDIX H: INTERFACE COSTS Interfaces/Integrations Low Estimate High Estimate Annual Support Costs (If Applicable) Vendor Comments/ Suggestions See the Integration Table in the RFP Document for further Detail Please provide both low and high estimated cost General Ledger Import G/L Entries Import Recurring G/L Entry Credit Card Download Import Bank Statement File Import Voided Checks Investment Banks Service Banks Accounts Payable Electronic Payments (ACH/Wire Transfers) Positive Pay Purchasing Card Import Workers Comp Check File Cashiering & Online Payments Credit Card & ACH Payment Processing Payroll Direct Deposit File Positive Pay Child Support Deduction File Quarterly Illinois Department of Employment Security (IDES) IRS - 941 Reporting W-2 Filling and Reporting Illinois Municipal Retirement Fund System (IMRF) Human Resources Wire Transfers (e.g, insurance companies, unions, etc.) Third-Party People Management Applications (See "Optional Application Software" Section of RFP document) HR/Payroll Timekeeping Benefit Enrollments and Administration Utility Billing Handheld Meter Reading Devices (Sensus/AutoRead Version 6.0) Automated Meter Reading Software (Itron Web-based Version) Utility Bill Printing (Third Millennium Assoc -TMA) Lockbox/Remittance Processing Permitting State Contractors Lic Board (validate licensee info.) Licensing/Registration State Contractors Lic Board (validate licensee info.) $ - $ - $ - APPENDIX I: CONVERSION COSTS Conversions Low Estimate High Estimate Vendor Comments/ Suggestions See the Conversion Information Table in the RFP Document for further Detail Please provide both low and high estimated costs Financial Management General Ledger Accounts Fixed Assets Vendor Master Records Customer Master Records (excluding Utilities) CIS/Utility Billing Customer/Account Master Records Payment History Open Transactions Consumption History Human Resources Employee Master Records Payroll Payroll Records Land Management Address/Parcel Records Active Planning Projects Active Permit Applications Active License Master Records Historical Planning Projects Historical Permit Records Historical Inspections Historical Code Enforcement Cases Inventory Inventory Items $ - $ - APPENDIX J: MODIFICATON COSTS Modifications (please list as needed) Low Estimate High Estimate Vendor Comments/ Suggestions If you have included a modification in Appendix A1 - A6, please provide both low and high estimated costs for those modifications $ - $ - Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #6 Tracking Number ADM 2019-08 Disposal of Surplus Property Authorization – Conference Table City Council – February 26, 2019 ADM 02-20-19 Moved forward to CC consent agenda. ADM 2019-08 Majority Approval See Attached Memo Carri Parker Administration Name Department Summary Authorizing the Disposal of Surplus Property Owned by the United City of Yorkville. Background In 2018, staff researched possible scenarios where the conference room would be used as a multipurpose room to hold trainings, meetings, and other gatherings. Purchasing Manager Parker was able to work with the Village of Oswego to obtain training tables from their old police department that are no longer needed. These tables have been placed in the conference room and have the ability to redesign the room to fit different gatherings, when needed. Recommendation Staff is requesting the approval to declare the large conference table as surplus and dispose of the table through auction, online transaction, donation to a non-profit organization, local taxing district or other shared services municipality. Memorandum To: Administration Committee From: Carri Parker, Purchasing Manager CC: Bart Olson, City Administrator Erin Willrett, Assistant City Administrator Date: February 20, 2019 Subject: Disposal of Surplus Property Authorization – Conference Table Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number Minutes of the Special City Council – January 29, 2019 City Council – February 26, 2019 Majority Approval Approval of Minutes Beth Warren City Clerk Name Department MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, JANUARY 29, 2019 Mayor Golinski called the meeting to order at 7:00 p.m. and he called Ethan and Caleb up to the front to lead the Council in the Pledge of Allegiance. Mayor Golinski stated that Ethan and Caleb were attending the meeting tonight for a requirement for the citizenship in the community merit badges. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Plocher Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Peterson Present Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Mayor Golinski stated at the request of Alderman Frieders he is going to move Public Safety Committee Report #2, Ordinance Amending the Regulations for Licensed Massage Establishments to # 1 under Mayor's Report. Amendment approved unanimously by a viva voce vote. PRESENTATIONS Presentation to Eagle Scout – Nicholas Krauss Mayor stated that the Eagle Scout could not make it tonight, so it will be rescheduled. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Mr. Furr, owner and operator of 4 You Massage, addressed licensing fees and codes for massage establishments. CONSENT AGENDA 1. Ordinance 2019-01 Amending the Yorkville City Code Liquor Control Regarding Restrictions Concerning Minors – authorize the Mayor and City Clerk to execute (PS 2018-16) 2. Ordinance 2019-02 Amending the Regulations of a Class M Microbrewery/Brewpub Liquor License and Creating a New Class L Brewery Liquor License – authorize the Mayor and City Clerk to execute (PS 2019-04) 3. Riverfront and Bristol Bay Parking Improvements – Change Order No. 1 – authorize the Mayor to execute (PW 2019-04) 4. Autumn Creek – Unit 2C Bond Release – authorize the release of the maintenance bond (Westchester Fire Insurance Co. #K082230456-M in the amount of $240,015.05) (PW 2019-05) 5. Bristol Bay – Unit 11 Bond Release – authorize the release of the maintenance bond (Arch Insurance #SU1147043 in the amount of $16,159.00) (PW 2019-06) 6. MFT Resolution 2019-01 for 2019 Road to Better Roads Program – authorize the City Clerk to execute (PW 2019-07) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Milschewski; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Milschewski-aye, Tarulis-aye, Frieders-aye, DRAFT The Minutes of the Special Meeting of the City Council – January 29, 2019 – Page 2 of 5 Funkhouser-aye, Koch-aye, Peterson-aye, Plocher -aye MINUTES FOR APPROVAL None. BILLS FOR PAYMENT Mayor Golinski stated that the bills were $1,113,253.27. REPORTS MAYOR’S REPORT Ordinance 2019-03 Amending the Regulations for Licensed Massage Establishments (PS 2019-03) Alderman Colosimo made a motion to approve an ordinance amending the regulations for licensed massage establishments and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Plocher -aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Peterson-aye Resolution 2019-02 Approving an Application to Omni TRAX, Inc. for a Public Grade Crossing Over Hoover Drive at the Hoover Drive Forest Preserve (CC 2019-05) Mayor Golinski entertained a motion to approve a resolution approving an application to Omni Trax, Inc. for a Public Grade Crossing over Hoover Drive at the Hoover Forest Preserve and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Peterson-aye, Koch-aye, Plocher -aye, Frieders-aye Ordinance 2019-04 Abating Special Service Area Taxes for Special Service Area Numbers 2005-108 and 2005-109 Special Tax Refunding Bonds, Series 2016 (Autumn Creek Project and Bristol Bay I Project) (ADM 2018-100) Mayor Golinski entertained a motion to approve an ordinance abating SSA taxes for Special Service area numbers 2005-108 and 2005-109 special tax refunding bonds, series 2016 (Autumn Creek Project and Bristol Bay I Project) as presented in the City Council packet as exhibit C - revised scenario - SSA taxes paid and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Colosimo. Mayor Golinski stated that the City did receive confirmation that the fees were paid by the developer. Motion approved by a roll call vote. Ayes-7 Nays-0 Abstain-1 Colosimo-aye, Funkhouser-abstain, Milschewski-aye, Peterson-aye, Koch-aye, Plocher -aye, Frieders-aye, Tarulis-aye Update on Snow Operations Mayor Golinski gave an update on the snow removal efforts of the Public Works. He also gave information about salt usage for the roadways and current inventory levels. Mayor Golinski thanked the Public Works Department for their hard work during a very difficult time. Mayor Golinski mentioned the amount of salt usage will have an impact on the budget and asked Alderman Frieders to give an update after the next Public Works meeting. Public Works Director Dhuse stated a winter report will be produced. Alderman Frieders addressed the storage issues with the Public Works Department and asked that the expansion of the Public Works infrastructure be addressed in the future. PUBLIC WORKS COMMITTEE REPORT Ordinance 2019-05 Establishing Special Service Area Number 2019-1 in the United City of Yorkville, Kendall County, Illinois (Prestwick/The Highlands at Ashley Pointe) (PW 2018-93) Mayor Golinski entertained a motion to approve an ordinance establishing special service area number 2019-1 (Prestwick/The Highlands at Ashley Pointe) and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Milschewski. Alderman Colosimo wanted to make it clear that this was a backup SSA. Motion approved by a roll call vote. Ayes-8 Nays-0 The Minutes of the Special Meeting of the City Council – January 29, 2019 – Page 3 of 5 Funkhouser-aye, Milschewski-aye, Peterson-aye, Koch-aye, Plocher -aye, Frieders-aye, Tarulis-aye, Colosimo-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2019-06 Establishing Regulations for Mobile Vendor Vehicles and Truck Rally Special Events (EDC 2018-78) Mayor Golinski entertained a motion to approve an ordinance establishing regulations for mobile vendor vehicles and truck rally special events and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Peterson. Alderman Frieders suggested that the City mention there will a limited number of vehicles allowed to participate in the event. Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye, Peterson-aye, Koch-aye, Plocher -aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye PUBLIC SAFETY COMMITTEE REPORT Ordinance Amending Title 3, Chapter 13 of the Code of Ordinances (Licensing Requirements for Resale Dealers) (PS 2018-18) Mayor Golinski entertained a motion to approve an ordinance amending title 3, chapter 13 of the code of ordinances (licensing requirements for resale dealers) and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Frieders. Alderman Colosimo asked how does a 35% benchmark affect Yorkville and what specific establishments will be affected. City Administrator Olson stated there are a few business that are currently licensed and this will not affect the regulations on any of those businesses. This ordinance affects businesses that either take in 35% of their sales in trade in electronics or businesses that have over one million dollars of revenue and take in any trade in electronics. Alderman Funkhouser asked if this is singling out any particular businesses. City Administrator Olson stated it affects any business that takes in any trade in material that is intended for resale. Alderman Funkhouser and City Attorney Orr discussed the legal ramifications. Alderman Colosimo wanted to know if anyone has reached out to Target to discuss this issue. City Administrator Olson believes the City has made contact with Target. Alderman Colosimo asked for clarification of the ordinance, and City Administrator Olson explained and stated that these were the recommendations that came out of the Public Safety Committee. Alderman Plocher, City Administrator Olson, and Alderman Frieders discussed this ordinance further. Alderman Milschewski asked if this was directed toward pawn shops and now the City is going to say that Target is going to be subjected to these guidelines. City Administrator Olson stated yes. Target has been made aware of this. Alderman Funkhouser stated if the City doesn't approve this amendment then Target and any other business in this class can still proceed to sell the items they are just not required to register. City Administrator Olson said that is correct. Alderman Funkhouser stated that is the only thing on the table is whether they register and there is oversight through the Police Department or not. City Administrator Olson said yes. Alderman Funkhouser asked how big of an issue is it for the City to not have it on the register. Police Chief Hart stated significant, for this would be the way to track the stolen items. There was more discussion on this ordinance among City Administrator Olson, Police Chief Hart, and Alderman Funkhouser. Alderman Frieders recognizes the benefit of the ordinance to stop the selling of stolen merchandise. Alderman Funkhouser clarified points of the ordinance. Alderman Frieders asked if Aurora had a similar ordinance and City Administrator Olson said yes but he didn't know the specifics. Alderman Milschewski asked if Target will use the same type of computer program that pawn shops use for registering used trade in merchandise. City Administrator Olson stated yes. Alderman Colosimo is not wanting to upset Target and said that Target has its own security measures in place. He is not ready to sign off on this ordinance at this time. Alderman Colosimo made a motion to table this to send it back to committee; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Peterson-aye, Koch-aye, Plocher -aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD Baseball and Softball Uniforms and Equipment Request for Proposal (CC 2019-06) The Minutes of the Special Meeting of the City Council – January 29, 2019 – Page 4 of 5 Mayor Golinski stated that the Park Board is going out for request for proposal for baseball and softball uniforms and equipment. Mayor Golinski asked Director of Parks and Recreation Evans if he has any idea how baseball registration was going. Director of Parks and Recreation Evans stated it is comparable to past registrations. Alderman Colosimo asked if there would be sponsorships this year. The answer was yes. Program Catalog Request for Proposal (CC 2019-07) Mayor Golinski stated this is done yearly. PLANNING AND ZONING COMMISSION Ordinance 2019-07 Approving a Fourth Amendment to the Planned Unit Development Agreement Between the United City of Yorkville and CalAtlantic Group, Inc. (Windett Ridge Subdivision) (PZC 2018-14) Mayor Golinski entertained a motion to approve an ordinance approving a fourth amendment to the planned unit development agreement between the City and CalAtlantic Group, Inc. (Windett Ridge subdivision) and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Frieders. Alderman Colosimo will be voting in favor of this ordinance. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Peterson-aye, Koch-aye, Plocher -aye, Frieders-aye Ordinance 2019-08 Amending the Yorkville Zoning Ordinance by Revising the Definition of Microbrewery and Adding Breweries as Permitted Uses in Manufacturing Districts and Special Uses in the Business Districts (PZC 2018-19) Mayor Golinski entertained a motion to approve an ordinance amending the Yorkville Zoning Ordinance by revision the definition of microbrewery and adding breweries as permitted uses in manufacturing districts and special uses in the business districts and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Peterson-aye, Koch-aye, Plocher -aye, Frieders-aye, Tarulis-aye Ordinance 2019-09 Amending the Zoning Ordinance by Adding the Regulations for Mobile Food and Retail Vendor Vehicles (PZC 2018-21) Mayor Golinski entertained a motion to approve an ordinance amending the zoning ordinance by adding the regulations for mobile food and retail vendor vehicles and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Milschewski-aye, Peterson-aye, Koch-aye, Plocher -aye, Frieders-aye, Tarulis-aye, Colosimo-aye CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT AACVB Alderman Funkhouser reported that the AACVB has its annual meeting coming up on March 14, 2019 at the Aurora Regional Fire Museum. STAFF REPORT No report. ADDITIONAL BUSINESS Park Board Meeting Alderman Frieders stated after attending the Park Board meeting, he realized that the Park Board has put on a significant number of events. Alderman Frieders then sent an email to Assistant City Administrator The Minutes of the Special Meeting of the City Council – January 29, 2019 – Page 5 of 5 Willrett and asked her to please share what the Park Board has done for the Yorkville community over the last year. In 2018 there were 34 special events and 16 of those were free. He stated that when that is compared to when Evans took over there were 6 events. Alderman Frieders wanted to acknowledge that these events bring in a large number of revenue and many stay in Yorkville due to the Parks and Recreation Department. Alderman Frieders wanted to thank them for all that the department has done. National Suicide Prevention And Action Month Proclamation Alderman Frieders wanted to officially ask for permission to restart the National Suicide Prevention and Action Month Proclamation. He has already prepared a letter to elected officials and has adjusted the proclamation to change the lettering some. Alderman Frieders stated that over the last year he has been working with a group called Hope For The Day, which is out of Chicago. He stated that the word awareness started ticking him off because that word is used as if once you know about something you don't need awareness anymore. Alderman Frieders stated that he has stricken the word awareness from every email that he is going to send out. He stated that he is re-naming this from the National Suicide Prevention Campaign to the National Suicide Prevention and Action Month Proclamation. He stated action being this year when he asks people to actually read the proclamation he is going to ask that they share it with their constituents. Alderman Frieders wants people to know that there are services available. When one person completes suicides the ripples are unbelievably damaging to the entire community. It will change people's lives for the negative. He would like to start over and start sending out emails. Last year was 234 cities and 20 counties and 40 different states. Alderman Frieders stated that he has to quadruple that in regards to cities. He stated this needs to be a bigger topic. Mayor Golinski thanked Alderman Frieders and stated that the City definitely appreciates his efforts. Mayor Golinski stated that Alderman Frieders has his 100% support. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into Executive Session for the purpose of 1. For litigation. So moved by Alderman Milschewski; seconded by Alderman Colosimo. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Milschewski-aye, Colosimo-aye, Plocher-aye, Peterson-aye, Koch-aye, Funkhouser-aye, Frieders-aye The City Council entered Executive Session at 7:47 p.m. The City Council returned to regular session at 8:25 p.m. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:26 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment (Informational): $1,487,871.41 City Council – February 26, 2019 None – Informational Amy Simmons Finance Name Department DATE: 02/19/19UNITED CITY OF YORKVILLE TIME: 12:15:24MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900069 FNBO FIRST NATIONAL BANK OMAHA 02/25/19022519-A.HERNANDEZ 01/31/19 01 RURAL KING-GREASE GUN,79-790-56-00-5630246.3302 GORILLA GLUE, PAINT SPRAY,** COMMENT **03 HOLE STRAPS** COMMENT **INVOICE TOTAL:246.33 *022519-A.SIMMONS 01/31/19 01 IFO - ANNUAL MEMBERSHIP01-120-54-00-5460265.0002 RENEWAL-SIMMONS** COMMENT **03 AMAZON-PLASTIC SLEEVES AND01-110-56-00-561071.4904 METAL RINGS FOR FUEL PROGRAM** COMMENT **05 VERIZON-01/02-02/01 IN CAR01-210-54-00-5440720.2406 UNITS** COMMENT **07 VERIZON-DEC 2018 MOBILE PHONES 01-220-54-00-5440184.3408 VERIZON-DEC 2018 MOBILE PHONES 01-210-54-00-5440928.7509 VERIZON-DEC 2018 MOBILE PHONES 79-795-54-00-544072.9810 VERIZON-DEC 2018 MOBILE PHONES 51-510-54-00-5440187.3911 VERIZON-DEC 2018 MOBILE PHONES 01-410-54-00-544044.2712 VERIZON-DEC 2018 MOBILE PHONES 52-520-54-00-544038.0113 KONICA-11/19-12/18 COPY CHARGE 82-820-54-00-54622.6014 KONICA-10/04-01/03 COPY CHARGE 82-820-54-00-546215.3015 KONICA-10/04-01/03 COPY CHARGE 82-820-54-00-5462524.6416 OFFICE DEPO-1099-G TAX FORMS 01-120-56-00-56107.9917 ALARM DETECTION-FEB-APR23-216-54-00-5446135.0018 MONITORING AT 102 E VAN EMMON ** COMMENT **19 QUILL-TONER01-120-56-00-5610164.9920 ALARM DETECTION-ANNUAL82-820-54-00-54621,092.3621 MONITORING AT 902 GAME FARM** COMMENT **22 RED WING-STEEL TOE BOOTS-SENG 01-410-56-00-5600187.9923 RED WING-STEEL TOE01-410-56-00-5600211.4924 BOOTS-WEBER** COMMENT **INVOICE TOTAL:4,854.83 *022519-B.BEHRENS 01/31/19 01 AUTO ZONE-SOLENOID SWITCH51-510-56-00-562819.9902 JAN 2019 GASOLINE51-510-56-00-569568.34INVOICE TOTAL:88.33 *022519-B.OLSEM01/31/19 01 OFFICE DEPO-PAPER01-110-56-00-5610107.3702 WAREHOUSE DIRECT-TONER01-110-56-00-5610121.3003 WAREHOUSE DIRECT-PAPER,01-110-56-00-5610195.8104 BATTERIES** COMMENT **05 WAREHOUSE DIRECT-DATE STAMP 01-110-56-00-561068.21INVOICE TOTAL:492.69 *022519-B.OLSON01/31/19 01 SURVEY MONKEY SUBSCRIPTION01-110-54-00-5462300.0002 RENEWAL FEE** COMMENT **03 NIU-ILCMA 2019 WINTER01-110-54-00-5412225.00Page 1 of 50 DATE: 02/19/19UNITED CITY OF YORKVILLETIME: 12:15:24MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900069 FNBO FIRST NATIONAL BANK OMAHA 02/25/19022519-B.OLSON01/31/19 04 CONFERENCE REGISTRATION FOR** COMMENT **05 OLSON** COMMENT **INVOICE TOTAL:525.00 *022519-E.TOPPER01/31/19 01 ALA MEMBERSHIP RENEWAL-TOPPER82-820-54-00-5460220.0002 AMAZON-TAPE82-820-56-00-561026.0903 AMAZON-CORRECTION TAPE82-820-56-00-561011.5304 AMAZON PRIME MONBTHLY FEE82-820-54-00-546012.9905 TRIBUNE SUBSCRIPTION RENEWAL 82-820-54-00-5460403.0006 AMAZON-CARD GAME82-820-56-00-567111.2307 AMAZON-TONER CARTRIDGES82-820-56-00-5610440.8808 AMAZON-TONER CARTRIDGES, PENS, 82-820-56-00-5610606.7209 CARD GAME** COMMENT **10 AMAZON-POETRY KIT82-820-56-00-567119.9511 AMAZON-SPACE HEATER82-820-56-00-5610129.98INVOICE TOTAL:1,882.37 *022519-E.WILLRETT 01/31/19 01 YORKVILLE CHAMBER-2019 ANNUAL 01-110-54-00-54602,500.0002 MEMBERSHIP DUES** COMMENT **03 NPELRA-EMPLOYMENT LAW SEMINAR 01-110-54-00-5412195.0004 REGISTRATION-WILLRETT** COMMENT **05 NPELRA MEMBERSHIP01-110-54-00-5460230.0006 DUES-WILLRETT** COMMENT **07 NIU-IL FINANCIAL FORCAST01-110-54-00-5412139.0008 FORUM REGISTRATION-WILLRETT** COMMENT **09 NPELRA-ESSENTIAL SKILLS FOR 01-110-54-00-5412318.0010 SUPERVISORY SUCCESS SEMINAR** COMMENT **11 REGISTRATION-WILLRETT** COMMENT **INVOICE TOTAL:3,382.00 *022519-ER.DHUSE 01/31/19 01 NAPA#214875-CAR DETAIL52-520-56-00-562843.9502 SUPPLIES** COMMENT **03 NAPA#215015-OIL79-790-56-00-564045.4804 NAPA#215060-OIL FILTER79-790-56-00-56405.5405 NAPA#215063-OIL FILTER, SPARKS 79-790-56-00-564061.7506 NAPA#215188-FUEL FILTER79-790-56-00-564011.5507 NAPA#215452-SPARK PLUGS01-410-56-00-562813.4408 NAPA#215173-AIR FILTERS01-410-56-00-562816.9909 NAPA#215251-FUEL CAP01-410-56-00-562812.9410 NAPA#215250-LAMP01-410-56-00-562845.2011 NAPA#215442-RETURNED LAMP CR 01-410-56-00-5628-45.2012 NAPA#215438-LAMPS01-410-56-00-56285.6013 NAPA#215516-V BELT79-790-56-00-56409.0114 NAPA#215509-V BELT, HANDLE79-790-56-00-564013.3015 NAPA#215170-SPARK PLUGS,FILTER 01-410-56-00-562813.14Page 2 of 50 DATE: 02/19/19UNITED CITY OF YORKVILLE TIME: 12:15:24MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900069 FNBO FIRST NATIONAL BANK OMAHA 02/25/19022519-ER.DHUSE 01/31/19 16 NAPA#215479-FILTERS79-790-56-00-564035.0117 NAPA#215702-SPARK PLUG79-790-56-00-56402.0318 NAPA#215691-SPARK PLUG,FILTERS 51-510-56-00-562816.1419 NAPA#215710-FILTERS79-790-56-00-564033.4820 NAPA#215686-FILTERS79-790-56-00-564034.6521 NAPA#215735-FLUSH79-790-56-00-564014.9822 NAPA#215807-OIL79-790-56-00-564061.9623 AMAZON-SURGE PROTECTOR51-510-56-00-5638120.9024 NAPA#215781-ANTIFREEZE, OIL, 79-790-56-00-564081.0525 SPARK PLUG, DEGREASER** COMMENT **26 NAPA#216099-SPARK PLUGS79-790-56-00-56405.6327 NAPA#216112-FILTERS79-790-56-00-56409.2528 NAPA#216110-SPARK PLUGS79-790-56-00-564020.5629 NAPA#216669-HOSE, HOSE CLAMP, 79-790-56-00-564042.7830 FILTERS, SPARK PLUGS, STARTING ** COMMENT **31 FLUID** COMMENT **32 NAPA#216865-BRAKE CONTROL79-790-56-00-564084.7033 NAPA#215880-RELAY01-410-56-00-562848.5334 NAPA#216111-HEADLIGHTS01-410-56-00-562811.2135 NAPA#216385-BATTERY CABLE,01-410-56-00-562848.5836 CABLE PLUG, BRUSH** COMMENT **37 NAPA#216972-LAMP01-410-56-00-562832.8638 NAPA#216937-FILTER79-790-56-00-56403.8739 DULTMEIER-CAST IRON PUMP01-410-56-00-5640928.95INVOICE TOTAL:1,889.81 *022519-J.BAUER01/31/19 01 IASAWWA WATER/SEWER PLAN CLASS 51-510-54-00-541236.0002 REGISTRATION-BAUER** COMMENT **INVOICE TOTAL:36.00 *022519-J.COLLINS 01/31/19 01 RURAL KING-FITTINGS AND PIPING 01-410-56-00-564041.75INVOICE TOTAL:41.75 *022519-J.DYON01/31/19 01 SAMS-PAPERTOWES, PLATES,01-110-56-00-561058.8802 NAPKINS, KLEENEX** COMMENT **03 WAREHOUSE-CLIPBOARDS, STORAGE 01-120-56-00-561020.7704 WAREHOUSE-CLIPBOARDS, STORAGE 51-510-56-00-562031.3405 WAREHOUSE-CLIPBOARDS, STORAGE 52-520-56-00-56109.04INVOICE TOTAL:120.03 *022519-J.ENGBERG 01/31/19 01 ADOBE MONTHLY CREATIVE CLOUD 01-220-56-00-563552.9902 LICENSE** COMMENT **INVOICE TOTAL:52.99 *022519-J.GALAUNER 01/31/19 01 AMAZON-BALLOON PACK, LABELING 79-795-56-00-560634.50Page 3 of 50 DATE: 02/19/19UNITED CITY OF YORKVILLETIME: 12:15:24MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900069 FNBO FIRST NATIONAL BANK OMAHA 02/25/19022519-J.GALAUNER 01/31/19 02 TAPE** COMMENT **03 AMAZON-CR FOR LOST ORDER79-795-56-00-5606-31.3504 DOLLAR GENERAL-BALLOONS79-795-56-00-56069.12INVOICE TOTAL:12.27 *022519-J.SLEEZER01/31/19 01 AMAZON-HEADLIGHT LAMP KIT01-410-56-00-5640524.97INVOICE TOTAL:524.97 *022519-J.WEISS01/31/19 01 READING WAREHOUSE-BOOKS82-820-56-00-568646.8202 READING WAREHOUSE-BOOKS82-820-56-00-568633.44INVOICE TOTAL:80.26 *022519-K.BARKSDALE 01/31/19 01 KONE-JAN 2019 ELEVATOR23-216-54-00-5446150.1502 MAINTENANCE** COMMENT **03 NOTARY STAMP-WEINERT01-220-54-00-546220.8504 AMAZON-IPHONE CASE01-220-56-00-562017.9905 WAREHOUSE DIRECT-BATTERIES01-220-56-00-561041.7206 WAREHOUSE DIRECT-DATE STAMP01-220-56-00-561068.21INVOICE TOTAL:298.92 *022519-M.SENG01/31/19 01 RURAL KING-COUPLING, HOSE BARB 01-410-56-00-5640121.87INVOICE TOTAL:121.87 *022519-N.DECKER 01/31/19 01 ACCURINT-DEC 2018 SEARCHES01-210-54-00-5462212.7502 TYLER CONNECT 04/07-04/1001-210-54-00-5412950.0003 CONFERENCE REGISTRATION-DECKER ** COMMENT **04 TYLER CONNECT 04/07-04/1001-210-54-00-5412950.0005 CONFERENCE** COMMENT **06 REGISTRATION-RASMUSSEN** COMMENT **07 MINER ELECT#267179-INSTALLED 01-210-54-00-54951,330.0008 ANTENNAS** COMMENT **09 SHREDIT-NOV 2018 ON SITE01-210-54-00-5462179.8210 SHREDDING** COMMENT **11 COMCAST-11/29-01/14 SERVICE 01-640-54-00-54491,756.5212 BLUE PEAk LOGIC-SKILLS MANAGER 01-210-54-00-5460470.0013 SOFTWARE SUBSCRIPTION** COMMENT **14 AMAZON-HIKING SHOES-HAYES01-210-56-00-560084.0215 NAPA#215878-WIPER BLADES01-210-54-00-549524.8016 DFS-EVIDENCE LABELS01-210-56-00-5620154.2717 TYLER CONNECT 04/07-04/1001-210-54-00-5415617.9218 CONFERENCE AIRFAIR-DECKER &** COMMENT **19 RASMUSSEN** COMMENT **20 AMAZON-FILE BINS01-210-56-00-562066.5621 AMAZON-HIKING SHOES-HART01-210-56-00-560081.8222 SHREDIT-DEC 2018 ONSITE01-210-54-00-5462179.05Page 4 of 50 DATE: 02/19/19UNITED CITY OF YORKVILLETIME: 12:15:24MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900069 FNBO FIRST NATIONAL BANK OMAHA 02/25/19022519-N.DECKER 01/31/19 23 SHREDDING** COMMENT **24 AT&T-12/25-01/24 SERVICE01-210-54-00-5440185.4825 DFS-EVIDENCE LABELS01-210-56-00-5620138.3026 COMCAST-01/08-02/07 CABLE01-210-54-00-54404.2027 FBI-LEEDA-SLI TRAINING-HUNTER 01-210-54-00-5412695.0028 FBI-LEEDA-SLI01-210-54-00-5412695.0029 TRAINING-PFIZENMAIER** COMMENT **INVOICE TOTAL:8,775.51 *022519-P.RATOS01/31/19 01 CREDIT FOR SWANSON HEALTH01-000-24-00-2440-18.1302 DISPUTED CHARGES** COMMENT **INVOICE TOTAL:-18.13 *022519-PICKERING 01/31/19 01 YORKVILLE POST-CERTIFIED01-110-54-00-546239.1502 MAILING OF ELECTORAL BOARD** COMMENT **03 NOTICES** COMMENT **04 OFFICE DEPO-STORAGE BOXES,01-110-56-00-5610101.2705 CERTIFICATE COVERS, NOTARIAL** COMMENT **06 SEALS** COMMENT **INVOICE TOTAL:140.42 *022519-R.FREDRICKSON 02/01/19 01 COMCAST-12/10/18-01/09/1982-820-54-00-5440416.3502 INTERNET** COMMENT **03 COMCAST-01/10/18-02/09/1982-820-54-00-5440416.2204 INTERNET** COMMENT **05 COMCAST-12/12/18-01/11/1901-110-54-00-544021.0406 CABLE** COMMENT **07 IGFOA-INTERPRETING FINANCIAL 01-120-54-00-541230.0008 STATEMENTS AND USING BUDGETS** COMMENT **09 WEBINAR-FREDRICKSON** COMMENT **10 IGFOA-PLANNING & RESPONDING 01-120-54-00-541235.0011 TO ACTIVE SHOOTER/VIOLENT** COMMENT **12 INCIDENTS SEMINAR-FREDRICKSON ** COMMENT **13 IGFOA-GOVERNMENT01-120-54-00-541275.0014 ACCOUNTABILITY & TRANSPARENCY ** COMMENT **15 ACT SEMINAR-FREDRICKSON** COMMENT **16 NEWTEK-01/11-02/11 WEB UBKEEP 01-640-54-00-545016.5917 COMCAST-12/13-01/12 610 TOWER 51-510-56-00-5620104.8518 PLANT INTERNET** COMMENT **26 COMCAST-12/23-01/22 PHONE & 79-790-54-00-5440117.6927 CABLE** COMMENT **28 COMCAST-12/23-01/22 INTERNET 01-110-54-00-544079.6529 COMCAST-12/23-01/22 INTERNET 01-220-54-00-544079.6530 COMCAST-12/23-01/22 INTERNET 01-120-54-00-544053.1031 COMCAST-12/23-01/22 INTERNET 79-790-54-00-544073.02Page 5 of 50 DATE: 02/19/19UNITED CITY OF YORKVILLETIME: 12:15:24MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900069 FNBO FIRST NATIONAL BANK OMAHA 02/25/19022519-R.FREDRICKSON 02/01/19 32 COMCAST-12/23-01/22 INTERNET 79-795-54-00-544073.0233 COMCAST-12/23-01/22 INTERNET 52-520-54-00-544039.8334 COMCAST-12/23-01/22 INTERNET 01-410-54-00-544066.3835 COMCAST-12/23-01/22 INTERNET 51-510-54-00-544066.3836 COMCAST-12/23-01/22 INTERNET 01-210-54-00-5440345.17INVOICE TOTAL:2,108.94 *022519-R.HARMON 01/31/19 01 JET.COM-PRESCHOOL SNACKS79-795-56-00-5606102.9902 FAME-ANNUAL PROFESSIONAL79-795-54-00-5412499.0003 DEVELOPMENT SUBSCRIPTION FOR** COMMENT **04 PRESCHOOL TRAINING-HARMON** COMMENT **05 DOLLAR TREE-BLEACH, SPONGES, 79-795-56-00-560613.0006 STORAGE BAGS, VALENTINE RINGS ** COMMENT **07 WALMART-PRESCHOOL SNACKS79-795-56-00-56069.5908 AMAZON-RESCUE BOTS, TOY79-795-56-00-560624.0809 AIRPLANE** COMMENT **10 LAKESHORE-PUZZLES, ACTIVITY BO 79-795-56-00-5606140.9711 JACKSON-HIRSCH-LAMINATING79-795-56-00-560659.6512 SHEETS** COMMENT **13 WALMART-INDEX CARDSTOCK79-795-56-00-560637.9214 AMAZON-TAPE, NAPKINS79-795-56-00-560637.7415 AMAZON-PAPER BAGS, BINDER79-795-56-00-560647.5316 CLIPS, DRY ERASE POCKETS** COMMENT **17 MICHAELS-PRESCHOOL CRAFT79-795-56-00-560667.9018 SUPPLIES** COMMENT **19 HOBBY LOBBY-PRESCHOOL CRAFT 79-795-56-00-560686.0220 SUPPLIES** COMMENT **21 WALGREENS-PHOTO DEVELOPING79-795-56-00-560672.10INVOICE TOTAL:1,198.49 *022519-R.HORNER 01/31/19 01 RURAL KING-OIL, GREASE, CHAIN 79-790-56-00-5640113.7302 LOOPS** COMMENT **INVOICE TOTAL:113.73 *022519-R.MIKOLASEK 01/31/19 01 GALLS-HOLSTERS FOR NEW HIRES, 01-210-56-00-56001,106.2802 PANTS, BELT & BOOTS FOR** COMMENT **03 JOHNSON, BOOTS FOR KETCHMARK, ** COMMENT **04 BOOTS FOR CHIEF HART** COMMENT **05 GALLS-DOUBLE MAG POUCHES01-210-56-00-5600108.5806 RURAL KING-TARGETS, AMMO01-210-56-00-569630.82INVOICE TOTAL:1,245.68 *022519-R.WRIGHT 01/31/19 01 PHYSICIANS CARE-DRUG SCREENS 01-410-54-00-546238.0002 PHYSICIANS CARE-DRUG SCREENS 52-520-54-00-546238.0003 PHYSICIANS CARE-DRUG SCREENS 79-795-54-00-5462418.00Page 6 of 50 DATE: 02/19/19UNITED CITY OF YORKVILLETIME: 12:15:24MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900069 FNBO FIRST NATIONAL BANK OMAHA 02/25/19022519-R.WRIGHT 01/31/19 04 PHYSICIANS CARE-PRE01-210-54-00-5411448.0005 EMPLOYMENT EXAM FOR 1 PERSON** COMMENT **06 PHYSICIANS CARE-PRE01-210-54-00-54111,368.0007 EMPLOYMENT EXAM FOR 3 PEOPLE** COMMENT **INVOICE TOTAL:2,310.00 *022519-S.IWANSKI 01/31/19 01 YORKVILLE POST-POSTAGE82-820-54-00-545216.37INVOICE TOTAL:16.37 *022519-S.REDMON 01/31/19 01 AT&T UVERSE-12/24-01/23 TOWN 79-795-54-00-544055.3902 SQUARE SIGN INTERNET** COMMENT **03 SMITHEREEN-DEC 2018 PEST79-795-54-00-549567.0004 CONTROL** COMMENT **05 NRPA CPR RENEWAL FEE79-795-54-00-546060.0006 ARAMARK#1591689062-MATTS79-790-56-00-562015.0007 ARAMARK#1591680801-MATTS79-790-56-00-562015.0008 ARAMARK#1591672675-MATTS79-790-56-00-562015.0009 SHAW MEDIA-BASEBALL LEAGUE AD 79-795-54-00-5426795.0010 SOURCE ONE-ENVELOPES, BINDER 79-795-56-00-5610149.1211 CLIPS, MAERKERS, PENS, TAPE,** COMMENT **12 LABELS** COMMENT **13 SMITHEREEN-JAN 2019 PEST79-790-56-00-562088.0014 CONTROL** COMMENT **15 YORKVILLE BOWL-STRIKES OF FUN 79-795-56-00-5606662.5016 BOWLING FEES** COMMENT **17 AMAZON-PIANO LESSON BOOKS79-795-56-00-560673.43INVOICE TOTAL:1,995.44 *022519-S.REMUS01/31/19 01 JEWEL-CARPET CLEANING MACHINE 79-795-56-00-564048.6902 USE** COMMENT **03 BLACKBERRY OAKS GOLF OUTING 79-795-56-00-5606500.0004 DEPOSIT** COMMENT **05 IPRA CONFERENCE PARKING79-795-54-00-541530.00INVOICE TOTAL:578.69 *022519-T.HOULE01/31/19 01 EXHAUST WORKS-MUFFLER REPAIR 79-790-54-00-5495504.22INVOICE TOTAL:504.22 *022519-T.KLINGEL 01/31/19 01 DAVE AUTO#26839-REPLACE01-210-54-00-5495505.0002 EXHAUST SYSTEM** COMMENT **03 YORKVILLE POST-POSTAGE FOR01-210-54-00-545224.7004 NEW HIRES** COMMENT **05 DAVE AUTO#26845-OIL CHANGE, 01-210-54-00-5495115.0006 WIPER BLADES** COMMENT **07 DAVE AUTO#26854-OIL CHANGE01-210-54-00-549575.00Page 7 of 50 DATE: 02/19/19UNITED CITY OF YORKVILLE TIME: 12:15:24MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900069 FNBO FIRST NATIONAL BANK OMAHA 02/25/19022519-T.KLINGEL 01/31/19 08 DAVE AUTO#26853-OIL CHANGE01-210-54-00-549575.0009 ILACP-ANNUAL DUES-HART01-210-54-00-546095.0010 FBINAA ANNUAL DUES-HART01-210-54-00-5460115.0011 DAVE AUTO#26880-OIL CHANGE01-210-54-00-549580.0012 DAVE AUTO#26895-MOUNT &01-210-54-00-5495140.0013 BALANCE TIRES** COMMENT **14 DAVE AUTO#26927-OIL CHANGE01-210-54-00-549595.0015 DAVE AUTO#26926-OIL CHNAGE, 01-210-54-00-5495220.0016 REPLACE HEADLIGHTS** COMMENT **INVOICE TOTAL:1,539.70 *022519-T.NELSON 01/31/19 01 PIT STOP PORT-O-LET UPKEEP79-795-56-00-5620444.0002 PIT STOP PORT-O-LET UPKEEP CR 79-795-56-00-5620-234.2903 MINUTE KEY-KEYS79-795-56-00-56062.0004 PALOS SPORTS-SCRIMMAGE VESTS 79-795-56-00-560633.7005 ARCHERY PLACE-JAN 201979-795-54-00-546240.0006 ARCHERY CLASS INSTRUCTION** COMMENT **INVOICE TOTAL:285.41 *022519-T.SOELKE 01/31/19 01 RANDALL PRESSURE SYSTEMS-HOSE 01-410-56-00-5640265.0902 RURAL KING-CHAIN SAW CHAINS 01-410-56-00-5630247.5803 RURAL KING-BRINE SYSTEM PARTS 01-410-56-00-5640135.6704 RURAL KING-BRINE SYSTEM PARTS 01-410-56-00-564054.0505 SAMS-NORTHFACE SWEATSHIRT52-520-56-00-560063.8506 TRIANING MEAL CARD52-520-54-00-541520.00INVOICE TOTAL:786.24 *022519-UCOY01/31/19 01 ADVANCED DISPOSAL-DEC 201801-540-54-00-544299,043.7802 REFUSE SERVICE** COMMENT **03 ADVANCED DISPOSAL-DEC 201801-540-54-00-54412,745.0104 SENIOR REFUSE SERVICE** COMMENT **INVOICE TOTAL:101,788.79 *CHECK TOTAL:138,019.92TOTAL AMOUNT PAID:138,019.92Page 8 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529206 ADVDROOF ADVANCED ROOFING INC.02121902/12/19 01 REC CENTER ROOF REPAIR88-880-60-00-60002,381.00INVOICE TOTAL:2,381.00 *CHECK TOTAL:2,381.00 529207 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0863771-IN01/21/19 01 LAMP01-410-56-00-564289.64INVOICE TOTAL:89.64 *0865871-IN01/25/19 01 BATTERY01-410-56-00-564239.00INVOICE TOTAL:39.00 *0865875-IN01/25/19 01 12V BATTERIES52-520-56-00-5613132.6002 12V BATTERY01-410-56-00-562837.05INVOICE TOTAL:169.65 *CHECK TOTAL:298.29D001152 ANTPLACE ANTHONY PLACE YORKVILLE LPMAR 201902/01/19 01 CITY OF YORKVILLE HOUSING 01-640-54-00-5427634.0002 ASSISTANCE PROGRAM RENT** COMMENT **03 REIMBURSEMENT FOR THE MONTH OF ** COMMENT **04 MAR 2019** COMMENT **INVOICE TOTAL:634.00 *DIRECT DEPOSIT TOTAL:634.00 529208 ARNESON ARNESON OIL COMPANY24097401/14/19 01 JAN 2019 GASOLINE79-790-56-00-5695759.49INVOICE TOTAL:759.49 *CHECK TOTAL:759.49Page 9 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529209 ARNESON ARNESON OIL COMPANY24274201/31/19 01 JAN 2019 DIESEL FUEL01-410-56-00-5695428.5902 JAN 2019 DIESEL FUEL51-510-56-00-5695428.5903 JAN 2019 DIESEL FUEL52-520-56-00-5695428.59INVOICE TOTAL:1,285.77 *24285801/31/19 01 JAN 2019 DIESEL FUEL01-410-56-00-5695346.0802 JAN 2019 DIESEL FUEL51-510-56-00-5695346.0703 JAN 2019 DIESEL FUEL52-520-56-00-5695346.07INVOICE TOTAL:1,038.22 *24287101/31/19 01 JAN 2019 DIESEL FUEL01-410-56-00-5695583.8902 JAN 2019 DIESEL FUEL51-510-56-00-5695583.8903 JAN 2019 DIESEL FUEL52-520-56-00-5695583.88INVOICE TOTAL:1,751.66 *CHECK TOTAL:4,075.65 529210 ASOCTECH ASSOCIATED TECHNICAL SERVICES3102301/31/19 01 EMERGENCY LEAK LOCATION51-510-54-00-5462833.0002 SERVICES AT 104 W COUNTRYSIDE ** COMMENT **INVOICE TOTAL:833.00 *CHECK TOTAL:833.00 529211 ATLAS ATLAS BOBCATBV885902/04/19 01 LOWER BOBTACH KIT, SCREWS 01-410-56-00-562830.78INVOICE TOTAL:30.78 *CHECK TOTAL:30.78 529212 BAUMANNJ JAMES BAUMANN02021902/02/19 01 REFEREE79-795-54-00-5462125.00INVOICE TOTAL:125.00 *Page 10 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529212 BAUMANNJ JAMES BAUMANN02091902/09/19 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *020919-202/09/19 01 REFEREE79-795-54-00-546250.00INVOICE TOTAL:50.00 *CHECK TOTAL:275.00 529213 BCBSBLUE CROSS BLUE SHIELD02051902/05/19 01 MAR 2019 HEALTH INS01-110-52-00-52169,205.9702 MAR 2019 HEALTH INS01-120-52-00-52164,177.1203 MAR 2019 HEALTH INS01-210-52-00-521656,608.8004 MAR 2019 HEALTH INS01-220-52-00-52166,248.9305 MAR 2019 HEALTH INS01-410-52-00-521610,267.1506 MAR 2019 HEALTH INS01-640-52-00-52408,888.0407 MAR 2019 HEALTH INS79-790-52-00-521611,770.2008 MAR 2019 HEALTH INS79-795-52-00-52167,326.6409 MAR 2019 HEALTH INS51-510-52-00-52167,626.4610 MAR 2019 HEALTH INS52-520-52-00-52162,545.6511 MAR 2019 HEALTH INS82-820-52-00-52165,531.6412 MAR 2019 DENTAL INS01-110-52-00-5223654.4113 MAR 2019 DENTAL INS-EO01-110-52-00-5223144.2314 MAR 2019 DENTAL INS01-120-52-00-5223432.6915 MAR 2019 DENTAL INS01-210-52-00-52233,910.3216 MAR 2019 DENTAL INS01-220-52-00-5223550.2617 MAR 2019 DENTAL INS01-410-52-00-5223613.5718 MAR 2019 DENTAL INS01-640-52-00-5241948.6719 MAR 2019 DENTAL INS79-790-52-00-5223798.6420 MAR 2019 DENTAL INS79-795-52-00-5223544.8821 MAR 2019 DENTAL INS51-510-52-00-5223563.1822 MAR 2019 DENTAL INS52-520-52-00-5223319.7423 MAR 2019 DENTAL INS82-820-52-00-5223582.29INVOICE TOTAL:140,259.48 *CHECK TOTAL:140,259.48Page 11 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529214 BFCONSTR B&F CONSTRUCTION CODE SERVICES1101602/05/19 01 JAN 2019 INSPECTIONS01-220-54-00-54593,800.00INVOICE TOTAL:3,800.00 *CHECK TOTAL:3,800.00 529215 BKFDBRISTOL KENDALL FIRE DEPART.013119-DEV02/07/19 01 NOV 2018-JAN 2019 DEVELOPMENT 95-000-24-00-245221,450.0002 FEES** COMMENT **INVOICE TOTAL:21,450.00 *CHECK TOTAL:21,450.00 529216 BLACKBUM MIKE BLACKBURN02021902/02/19 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *02091902/09/19 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:200.00 529217 BOOKB BRENDA BOOK02021902/02/19 01 REFEREE79-795-54-00-546275.00INVOICE TOTAL:75.00 *02091902/09/19 01 REFEREE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:150.00 529218 BURKM MOLLY K BURKEPage 12 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529218 BURKM MOLLY K BURKE119812/18/18 01 SIGN LANGUAGE INTERPRETER 01-210-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00 529219 CALLONE UNITED COMMUNICATION SYSTEMS12112421130059-0219 02/14/19 01 JAN 2019 ADMIN LINES01-110-54-00-5440415.7502 JAN 2019 CITY HALL NORTEL 01-110-54-00-5440160.9403 JAN 2019 CITY HALL NORTEL 01-210-54-00-5440160.9404 JAN 2019 CITY HALL NORTEL 51-510-54-00-5440160.9405 JAN 2019 POLICE LINES01-210-54-00-54401,196.9206 JAN 2019 CITY HALL FIRE01-210-54-00-5440293.9107 JAN 2019 CITY HALL FIRE01-110-54-00-5440293.9108 JAN 2019 PW LINES51-510-54-00-54402,006.3209 JAN 2019 SEWER LINES52-520-54-00-5440496.2110 JAN 2019 TRAFFIC SIGNAL01-410-54-00-543554.6511 MAINTENANCE** COMMENT **12 JAN 2019 PARKS LINES79-790-54-00-544057.1113 JAN 2019 RECREATION LINES 79-795-54-00-5440289.52INVOICE TOTAL:5,587.12 *CHECK TOTAL:5,587.12 529220 CAMBRIA CAMBRIA SALES COMPANY INC.4041902/06/19 01 GARBAGE BAGS, AIR FRESHNER 01-110-56-00-5610191.76INVOICE TOTAL:191.76 *CHECK TOTAL:191.76 529221 CINTASFP CINTAS CORPORATION FIRE 636525OF9403311101/28/19 01 01/01-03/31 QUARTERLY SYSTEM 51-510-54-00-5445223.00Page 13 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529221 CINTASFP CINTAS CORPORATION FIRE 636525OF9403311101/28/19 02 MONITORING AT 3299 LEHMAN** COMMENT **03 CROSSING** COMMENT **INVOICE TOTAL:223.00 *OF9403311901/28/19 01 01/01-03/31 QUARTERLY SYSTEM 51-510-54-00-5445223.0002 MONITORING AT 2244 TREMONT** COMMENT **INVOICE TOTAL:223.00 *OF9403334801/28/19 01 01/01-03/31 QUARTERLY SYSTEM 51-510-54-00-5445223.0002 MONITORING AT 610 TOWER LN** COMMENT **INVOICE TOTAL:223.00 *CHECK TOTAL:669.00 529222 COMED COMMONWEALTH EDISON0185079109-011901/30/19 01 12/28-01/30 420 FAIRHAVEN 52-520-54-00-5480154.05INVOICE TOTAL:154.05 *0435113116-011902/04/19 01 01/02-02/01 RT34 & BEECHER 15-155-54-00-548295.08INVOICE TOTAL:95.08 *0908014004-011901/31/19 01 12/31-01/31 6780 RT4751-510-54-00-5480154.85INVOICE TOTAL:154.85 *0966038077-011901/29/19 01 12/27-01/29 456 KENNEDY RD 01-410-54-00-548213.0402 12/27-01/29 456 KENNEDY RD 15-155-54-00-5482236.17INVOICE TOTAL:249.21 *1183088101-011901/28/19 01 12/26-01/28 1107 PRAIRIE LIFT 52-520-54-00-5480144.73INVOICE TOTAL:144.73 *1251108256-011901/29/19 01 12/27-01/29 301 E HYDRAULIC 79-795-54-00-548078.37INVOICE TOTAL:78.37 *Page 14 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529222 COMED COMMONWEALTH EDISON1407125045-011902/01/19 01 01/02-02/01 FOXHILL 7 LIFT 52-520-54-00-5480133.16INVOICE TOTAL:133.16 *1647065335-011901/31/19 01 12/31-01/31 SARAVANOS PUMP 51-510-54-00-5480206.24INVOICE TOTAL:206.24 *1718099052-011901/28/19 01 12/26-01/28 872 PRAIRIE CR 52-520-54-00-548097.35INVOICE TOTAL:97.35 *2019099044-011902/06/19 01 12/11-01/14 BRIDGE WATER TANK 51-510-54-00-548043.35INVOICE TOTAL:43.35 *2668047007-011901/28/19 01 12/26-01/28 1908 RAINTREE 51-510-54-00-5480254.23INVOICE TOTAL:254.23 *2947052031-011901/30/19 01 12/28-01/30 RT47 & RIVER15-155-54-00-5482432.48INVOICE TOTAL:432.48 *2961017043-011901/29/19 01 12/27-01/29 PRESTWICK LIFT 52-520-54-00-5480137.55INVOICE TOTAL:137.55 *3119142025-011901/29/19 01 12/27-01/29 VAN EMMON LOT 01-410-54-00-548223.88INVOICE TOTAL:23.88 *4085080033-011901/29/19 01 12/27-01/29 1991 CANNONBALL 51-510-54-00-5480395.59INVOICE TOTAL:395.59 *4449087016-011902/06/19 01 12/27-01/30 MISC LIFT STATIONS 51-510-54-00-54801,807.96INVOICE TOTAL:1,807.96 *4475093053-011901/30/19 01 12/28-01/30 610 TOWER51-510-54-00-5480368.76INVOICE TOTAL:368.76 *6819027011-011902/05/19 01 12/27-01/30 PR BUILDINGS79-795-54-00-5480499.21INVOICE TOTAL:499.21 *Page 15 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529222 COMED COMMONWEALTH EDISON7090039005-011902/11/19 01 01/10-02/11 CANNONBALL & RT34 15-155-54-00-548218.9902 01/10-02/11 CANNONBALL & RT34 01-410-54-00-54820.90INVOICE TOTAL:19.89 *7110074020-011901/29/19 01 12/27-01/29 104 E VAN EMMON 01-110-54-00-5480443.12INVOICE TOTAL:443.12 *7982120022-011901/30/19 01 12/28-01/30 609 N BRIDGE01-110-54-00-548046.95INVOICE TOTAL:46.95 *CHECK TOTAL:5,786.01 529223 CONSTELL CONSTELLATION NEW ENERGY1418249000101/31/19 01 12/28-01/30 COUNTRYSIDE PKWY 01-410-54-00-548217.4502 12/28-01/30 COUNTRYSIDE PKWY 15-155-54-00-5482174.11INVOICE TOTAL:191.56 *CHECK TOTAL:191.56 529224 COREMAIN CORE & MAIN LPJ07323901/28/19 01 24 100CF METERS51-510-56-00-56649,662.00INVOICE TOTAL:9,662.00 *CHECK TOTAL:9,662.00 529225 DEARNATI DEARBORN NATIONAL LIFE02081902/08/19 01 MAR 2019 VISION INS01-110-52-00-522494.1502 MAR 2019 VISION INS01-120-52-00-522458.9503 MAR 2019 VISION INS01-210-52-00-5224551.0904 MAR 2019 VISION INS01-220-52-00-522484.0505 MAR 2019 VISION INS01-410-52-00-522488.79Page 16 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529225 DEARNATI DEARBORN NATIONAL LIFE02081902/08/19 06 MAR 2019 VISION INS01-640-52-00-5242153.9107 MAR 2019 VISION INS79-790-52-00-5224114.4808 MAR 2019 VISION INS79-795-52-00-522478.9909 MAR 2019 VISION INS51-510-52-00-522482.5110 MAR 2019 VISION INS52-520-52-00-522443.7511 MAR 2019 VISION INS82-820-52-00-522484.33INVOICE TOTAL:1,435.00 *CHECK TOTAL:1,435.00 529226 DELAGE DLL FINANCIAL SERVICES INC6247636602/09/19 01 FEB 2019 COPIER LEASE01-110-54-00-5485113.4602 FEB 2019 COPIER LEASE01-120-54-00-548575.6403 FEB 2019 COPIER LEASE01-220-54-00-5485189.1004 FEB 2019 COPIER LEASE01-210-54-00-5485299.1005 FEB 2019 COPIER LEASE01-410-54-00-548544.6706 FEB 2019 COPIER LEASE51-510-54-00-548544.6707 FEB 2019 COPIER LEASE52-520-54-00-548544.6708 FEB 2019 COPIER LEASE79-790-54-00-548594.5409 FEB 2019 COPIER LEASE79-795-54-00-548594.55INVOICE TOTAL:1,000.40 *CHECK TOTAL:1,000.40 529227 DOOLEYR RICHARD DOOLY02091902/09/19 01 REFEREE79-795-54-00-5462125.00INVOICE TOTAL:125.00 *CHECK TOTAL:125.00 529228 DYNEGY DYNEGY ENERGY SERVICES26697891901102/04/19 01 12/27-01/31 2921 BRISTOL RIDGE 51-510-54-00-54802,441.64INVOICE TOTAL:2,441.64 *Page 17 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529228 DYNEGY DYNEGY ENERGY SERVICES26697911901102/04/19 01 12/27-01/28 2224 TREMONT51-510-54-00-54805,585.62INVOICE TOTAL:5,585.62 *26697921902102/05/19 01 12/28-01/29 610 TOWER LN51-510-54-00-54807,310.02INVOICE TOTAL:7,310.02 *CHECK TOTAL:15,337.28 529229 ECOECO CLEAN MAINTENANCE INC763301/31/19 01 JAN 2019 OFFICE CLEANING01-110-54-00-54881,005.0002 JAN 2019 OFFICE CLEANING01-210-54-00-54881,005.0003 JAN 2019 OFFICE CLEANING79-795-54-00-5488525.0004 JAN 2019 OFFICE CLEANING79-790-54-00-5488135.0005 JAN 2019 OFFICE CLEANING01-410-54-00-548865.0006 JAN 2019 OFFICE CLEANING51-510-54-00-548865.0007 JAN 2019 OFFICE CLEANING52-520-54-00-548865.00INVOICE TOTAL:2,865.00 *CHECK TOTAL:2,865.00 529230 EEIENGINEERING ENTERPRISES, INC.6587201/29/19 01 RT71 IMPROVEMENTS01-640-54-00-54651,926.25INVOICE TOTAL:1,926.25 *6587301/29/19 01 WINDETT RIDGE01-640-54-00-54651,943.00INVOICE TOTAL:1,943.00 *6587401/29/19 01 UTILITY PERMIT REVIEWS01-640-54-00-54651,284.00INVOICE TOTAL:1,284.00 *6587501/29/19 01 GRANDE RESERVE - AVANTI01-640-54-00-54653,388.25INVOICE TOTAL:3,388.25 *Page 18 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529230 EEIENGINEERING ENTERPRISES, INC.6587601/29/19 01 PRESTWICK01-640-54-00-5465582.75INVOICE TOTAL:582.75 *6587701/29/19 01 YORKVILLE CHRISTIAN SCHOOL 90-055-55-00-011117.50INVOICE TOTAL:17.50 *CHECK TOTAL:9,141.75 529231 EEIENGINEERING ENTERPRISES, INC.6587801/29/19 01 RIVERFRONT PARK IMPROVEMENTS 72-720-60-00-60102,628.50INVOICE TOTAL:2,628.50 *CHECK TOTAL:2,628.50 529232 EEIENGINEERING ENTERPRISES, INC.6587901/29/19 01 US RT34 IMPROVEMENTS01-640-54-00-5465197.00INVOICE TOTAL:197.00 *6588001/29/19 01 YBSD COORDINATION - SANITARY 01-640-54-00-5465521.5002 SEWER REPAIRS** COMMENT **INVOICE TOTAL:521.50 *6588101/29/19 01 METRONET90-132-00-00-01111,850.25INVOICE TOTAL:1,850.25 *6588201/29/19 01 DOWNTOWN REVITALIZATION01-640-54-00-5465812.75INVOICE TOTAL:812.75 *6588301/29/19 01 GRANDE RESERVE - UNIT 201-640-54-00-546537.25INVOICE TOTAL:37.25 *6588401/29/19 01 GRANDE RESERVE - UNIT 501-640-54-00-546537.25INVOICE TOTAL:37.25 *Page 19 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529232 EEIENGINEERING ENTERPRISES, INC.6588501/29/19 01 BLACKBERRY WOODS - PHASE B 01-640-54-00-5465848.50INVOICE TOTAL:848.50 *6588601/29/19 01 CEDARHURST LIVING SITE90-101-00-00-011137.2502 IMPROVEMENTS** COMMENT **INVOICE TOTAL:37.25 *6588701/29/19 01 SUB-REGIONAL WATER51-510-54-00-54651,839.7502 COORDINATION** COMMENT **INVOICE TOTAL:1,839.75 *CHECK TOTAL:6,181.50 529233 EEIENGINEERING ENTERPRISES, INC.6588801/29/19 01 WHISPERING MEADOWS 1,2 & 4 23-230-60-00-603465.2502 COMPLETION OF IMPROVEMENTS** COMMENT **03 WHISPERING MEADOWS 1,2 & 4 51-510-60-00-60342.9004 COMPLETION OF IMPROVEMENTS** COMMENT **05 WHISPERING MEADOWS 1,2 & 4 52-520-60-00-60344.3506 COMPLETION OF IMPROVEMENTS** COMMENT **INVOICE TOTAL:72.50 *CHECK TOTAL:72.50 529234 EEIENGINEERING ENTERPRISES, INC.6588901/29/19 01 MILL ROAD RECONSTRUCTION90-126-00-00-011142,545.50INVOICE TOTAL:42,545.50 *6589001/29/19 01 HOLIDAY INN EXPRESS & SUITES 90-108-00-00-01112,794.50INVOICE TOTAL:2,794.50 *6589101/29/19 01 GRANDE RESERVE - UNIT 801-640-54-00-54651,323.85INVOICE TOTAL:1,323.85 *Page 20 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529234 EEIENGINEERING ENTERPRISES, INC.6589201/29/19 01 TIMBER GLENN SUBDIVISION90-114-00-00-0111468.00INVOICE TOTAL:468.00 *6589301/29/19 01 2018 ROAD PROGRAM23-230-60-00-6025353.00INVOICE TOTAL:353.00 *6589401/29/19 01 EAST ORANGE STREET WATER51-510-60-00-60251,085.0002 MAIN REPLACEMENT** COMMENT **INVOICE TOTAL:1,085.00 *6589501/29/19 01 INDUSTRIAL/MANUFACTURING01-640-54-00-5465973.0002 INITIATIVE** COMMENT **INVOICE TOTAL:973.00 *6589601/29/19 01 CITY OF YORKVILLE-GENERAL 01-640-54-00-54652,097.19INVOICE TOTAL:2,097.19 *6589701/29/19 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-54651,900.00INVOICE TOTAL:1,900.00 *6589901/29/19 01 STORM WATER BASIN INSPECTIONS 01-640-54-00-54653,207.00INVOICE TOTAL:3,207.00 *6590001/29/19 01 ALDI EXPANSION90-115-00-00-011182.00INVOICE TOTAL:82.00 *6590101/29/19 01 FOX HIGHLANDS WATER MAIN51-510-60-00-60661,512.2502 IMPROVEMENTS** COMMENT **INVOICE TOTAL:1,512.25 *6590201/29/19 01 RESTORE CHURCH90-121-00-00-0111323.75INVOICE TOTAL:323.75 *6590301/29/19 01 LOT 7 - BURGER KING90-124-00-00-01111,252.50INVOICE TOTAL:1,252.50 *Page 21 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529234 EEIENGINEERING ENTERPRISES, INC.6590401/29/19 01 171 SARAVANOS SITE IMPROVEMENT 90-133-00-00-011135.00INVOICE TOTAL:35.00 *CHECK TOTAL:59,952.54 529235 EEIENGINEERING ENTERPRISES, INC.6590501/29/19 01 RAINTREE VILLAGE-UNITS 4,5 & 6 01-640-54-00-5465346.00INVOICE TOTAL:346.00 *CHECK TOTAL:346.00 529236 EEIENGINEERING ENTERPRISES, INC.6590601/29/19 01 GRNE SOLAR FARM90-120-00-00-0111285.00INVOICE TOTAL:285.00 *6590701/29/19 01 PART OF LOT 4 KENDALL CROSSING 90-129-00-00-0111371.50INVOICE TOTAL:371.50 *6590801/29/19 01 LOT 6B KENDALL CROSSING90-128-00-00-01111,284.25INVOICE TOTAL:1,284.25 *6590901/29/19 01 2019 ROAD PROGRAM23-230-60-00-60258,057.00INVOICE TOTAL:8,057.00 *6591001/29/19 01 GRANDE RESERVE UNIT 23 ENG 01-640-54-00-5465700.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:700.00 *6591101/29/19 01 CALEDONIA PHASE 1 ENG01-640-54-00-5465800.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:800.00 *6591201/29/19 01 HEARTLAND MEADOWS ENG01-640-54-00-5465400.00Page 22 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529236 EEIENGINEERING ENTERPRISES, INC.6591201/29/19 02 INSPECTIONS** COMMENT **INVOICE TOTAL:400.00 *6591301/29/19 01 WINDETT RIDGE UNIT 1 ENG01-640-54-00-5465400.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:400.00 *6591401/29/19 01 HILL V. CITY OF YORKVILLE 01-640-54-00-546554.00INVOICE TOTAL:54.00 *6591501/29/19 01 BLACKBERRY WOODS PHASE B ENG 01-640-54-00-5465800.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:800.00 *6591601/29/19 01 GRANDE RESERVE UNIT 1 ENG 01-640-54-00-54651,000.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:1,000.00 *6591701/29/19 01 AUTUMN CREEK ENG INSPECTIONS 01-640-54-00-5465200.00INVOICE TOTAL:200.00 *6591801/29/19 01 COUNTRY HILL ENG INSPECTIONS 01-640-54-00-5465100.00INVOICE TOTAL:100.00 *6591901/29/19 01 CANNONBALL TRAIL SAFETY01-640-54-00-54652,357.0002 ANALYSIS** COMMENT **INVOICE TOTAL:2,357.00 *6592001/29/19 01 BLACKBERRY WOODS PHASE A ENG 01-640-54-00-5465200.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:200.00 *6592101/29/19 01 BRIARWOOD ENG INSPECTIONS 01-640-54-00-5465100.00INVOICE TOTAL:100.00 *Page 23 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529236 EEIENGINEERING ENTERPRISES, INC.6592201/29/19 01 204 BOOMBAH - LOT 390-136-00-00-0111821.75INVOICE TOTAL:821.75 *6592301/29/19 01 HIVELY LANDSCAPING90-137-00-00-011186.50INVOICE TOTAL:86.50 *6597602/04/19 01 LOT 7 - BURGER KING90-124-00-00-0111786.50INVOICE TOTAL:786.50 *6597702/04/19 01 LOT 5 - GRACE COFFEE & WINE 90-125-00-00-0111471.00INVOICE TOTAL:471.00 *CHECK TOTAL:19,274.50 529237 ELEMENT N-VINT SERVICES LLCSER001031011/07/18 01 CLOUD CONNECT NOV 2018 BILLING 01-640-54-00-54501,100.00INVOICE TOTAL:1,100.00 *SER001087602/13/19 01 FEB 2019 CLOUD CONNECT01-640-54-00-54501,100.0002 AGREEMENT BILLING** COMMENT **INVOICE TOTAL:1,100.00 *CHECK TOTAL:2,200.00 529238 FARMFLEE BLAIN'S FARM & FLEET2787-COLLINS01/21/19 01 SHIRT-COLLINS01-410-56-00-560026.98INVOICE TOTAL:26.98 *CHECK TOTAL:26.98 529239 FLATSOS RAQUEL HERRERA1055802/06/19 01 2 NEW TIRES79-790-54-00-5495170.00INVOICE TOTAL:170.00 *CHECK TOTAL:170.00Page 24 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ ϰϮͲϰϮϬd^Zs/ ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EE ϭϱͲϭϱϱDKdKZ&h>dy;D&dͿϱϭͲϱϭϬtdZKWZd/KE^ ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ ϮϯͲϮϭϲDhE//W>h/>/E' ϱϮͲϱϮϬ^tZKWZd/KE^ ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d> ϳϮͲϳϮϬ>E^, ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ ϮϱͲϮϬϱWK>/W/d> ϳϵͲϳϵϬWZ<^WZdDEd ϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529240 FLEET FLEET SAFETY SUPPLY7193901/31/19 01 EDGE END CAPS, GASKETS, SCREWS 01-410-56-00-5628289.17INVOICE TOTAL:289.17 *CHECK TOTAL:289.17 529241 FLEXFLEX BENEFIT SERVICE CORP.43657602/11/19 01 JAN 2019 HRA ADMIN FEES01-110-52-00-521627.4002 JAN 2019 HRA ADMIN FEES01-120-52-00-521613.7003 JAN 2019 HRA ADMIN FEES01-210-52-00-5216130.2504 JAN 2019 HRA ADMIN FEES01-220-52-00-521627.4005 JAN 2019 HRA ADMIN FEES01-410-52-00-52169.1306 JAN 2019 HRA ADMIN FEES79-790-52-00-521630.8207 JAN 2019 HRA ADMIN FEES51-510-52-00-521622.8408 JAN 2019 HRA ADMIN FEES79-795-52-00-521623.9809 JAN 2019 HRA ADMIN FEES52-520-52-00-52169.1310 JAN 2019 HRA ADMIN FEES01-640-52-00-524047.9511 JAN 2019 HRA ADMIN FEES82-820-52-00-521627.4012 JAN 2019 FSA ADMIN FEES01-110-52-00-521621.3413 JAN 2019 FSA ADMIN FEES01-120-52-00-521610.6714 JAN 2019 FSA ADMIN FEES01-210-52-00-521663.9715 JAN 2019 FSA ADMIN FEES01-220-52-00-521610.6716 JAN 2019 FSA ADMIN FEES01-410-52-00-521610.6717 JAN 2019 FSA ADMIN FEES51-510-52-00-521632.0118 JAN 2019 FSA ADMIN FEES82-820-52-00-521610.67INVOICE TOTAL:530.00 *CHECK TOTAL:530.00 529242 FOXRIVER FOX RIVER STUDY GROUP02111902/11/19 01 2019 FINANCIAL PARTICIPATION 01-110-54-00-54601,550.0002 IN FOX RIVER GROUP WATER STUDY ** COMMENT **INVOICE TOTAL:1,550.00 *CHECK TOTAL:1,550.00Page 25 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529243 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-13923702/14/19 01 KIMBALL HILL I MATTER01-640-54-00-546110,373.70INVOICE TOTAL:10,373.70 *H-3586C-13923802/14/19 01 NICHOLSON MATTER01-640-54-00-54611,546.62INVOICE TOTAL:1,546.62 *H-3995C-13924002/14/19 01 YMCA MATTER01-640-54-00-5461308.00INVOICE TOTAL:308.00 *H-4650C-13923602/14/19 01 METZ & WATER PRODUSTS MATTER 01-640-54-00-5461198.00INVOICE TOTAL:198.00 *CHECK TOTAL:12,426.32 529244 GOVIT GOVERNMENT IT CONSORTIUM2019-00301/25/19 01 BARRACUDA EMAIL SECURITY & 01-640-54-00-54508,100.1902 ARCHIVING 3 YEAR RENEWAL** COMMENT **INVOICE TOTAL:8,100.19 *CHECK TOTAL:8,100.19 529245 GROUND GROUND EFFECTS INC.401379-00001/24/19 01 SCALE-WEIGHT ONLY FOR SALT 01-410-54-00-546221.0002 SPREADING EQUIPMENT** COMMENT **03 CALIBRATION** COMMENT **INVOICE TOTAL:21.00 *CHECK TOTAL:21.00 529246 HARTROB ROBBIE HART02011902/01/19 01 DEPOSITION PARKING01-210-54-00-541526.00Page 26 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529246 HARTROB ROBBIE HART02011902/01/19 02 REIMBURSEMENT** COMMENT **INVOICE TOTAL:26.00 *CHECK TOTAL:26.00 529247 HASTINGG GINA HASTINGS01241901/24/19 01 REIMBURSEMENT FOR OIL CHANGE 01-220-54-00-546253.1902 ON CITY VEHICLE** COMMENT **INVOICE TOTAL:53.19 *CHECK TOTAL:53.19 529248 HAWKINS HAWKINS INC443266401/21/19 01 ELECTRIC SCALE, CORD, REMOTE 51-510-56-00-56386,431.8002 METER, VACUUM GAUGE, EJECTOR, ** COMMENT **03 REGULATOR** COMMENT **INVOICE TOTAL:6,431.80 *CHECK TOTAL:6,431.80 529249 HENDERSO HENDERSON PRODUCTS, INC.28507001/10/19 01 POLY HOSE01-410-56-00-564043.36INVOICE TOTAL:43.36 *28583701/21/19 01 CREDIT FOR RETURNED PART01-410-56-00-5628-32.50INVOICE TOTAL:-32.50 *CHECK TOTAL:10.86 529250 HOMEDEPO HOME DEPOT1811512/31/18 01 RIGID 2-HOLE STRAP01-410-56-00-562019.80INVOICE TOTAL:19.80 *Page 27 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529250 HOMEDEPO HOME DEPOT611153201/07/19 01 2-HOLE STRAPS01-410-56-00-56404.52INVOICE TOTAL:4.52 *901048802/25/19 01 ADAPTERS, TURN TEES, PIPE 01-410-56-00-564068.42INVOICE TOTAL:68.42 *CHECK TOTAL:92.74 529251 IACE IACE2019 MEMBERSHIP-H/C 02/05/19 01 ANNUAL MEMBERSHIP DUES FOR 01-220-54-00-546080.0002 HASTINGS & CREADEUR** COMMENT **INVOICE TOTAL:80.00 *CHECK TOTAL:80.00 529252 ILPD4811 ILLINOIS STATE POLICE01311901/31/19 01 CLEANING PERSON BACKGROUND 01-110-54-00-546228.2502 CHECK** COMMENT **03 BACKGROUND CHECK79-795-54-00-546228.2504 BACKGROUND CHECK82-820-54-00-546228.2505 SOLICITOR BACKGROUND CHECK 01-110-54-00-5462113.00INVOICE TOTAL:197.75 *CHECK TOTAL:197.75 529253 INGEMUNS INGEMUNSON LAW OFFICES LTD628501/03/19 01 11/19, 12/03, 12/17 ADMIN 01-210-54-00-5467450.0002 HEARINGS** COMMENT **INVOICE TOTAL:450.00 *635202/01/19 01 01/23 ADMIN HEARING01-210-54-00-5467150.00INVOICE TOTAL:150.00 *CHECK TOTAL:600.00Page 28 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529254 IVANAUSM MICHAEL IVANAUSKAS02021902/02/19 01 REFEREE79-795-54-00-546250.00INVOICE TOTAL:50.00 *02051902/05/19 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:150.00 529255 JDEERE JOHN DEERE FINANCIAL182765701/04/19 01 AIR FILTER01-410-56-00-562841.99INVOICE TOTAL:41.99 *CHECK TOTAL:41.99 529256 JEKAC CHRIS JEKA02011902/01/19 01 PARKING REIMBURSEMENT FOR 01-210-54-00-541534.0002 COURT CASE** COMMENT **INVOICE TOTAL:34.00 *CHECK TOTAL:34.00 529257 JOHNSCRE JOHNSON'S SCREEN PRINTING19-2238101/31/19 01 5 SWEATSHIRTS-J.SLEEZER01-410-56-00-5600147.90INVOICE TOTAL:147.90 *CHECK TOTAL:147.90 529258 KCHHS KENDALL COUNTY HEALTH1463302/01/19 01 HEALTH PERMIT RENEWAL FEES 79-795-56-00-5607175.0002 FOR BEECHER CONCESSIONS** COMMENT **INVOICE TOTAL:175.00 *Page 29 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529258 KCHHS KENDALL COUNTY HEALTH1463402/01/19 02 HEALTH PERMIT RENEWAL FEES 79-795-56-00-5607175.0003 FOR BRIDGE CONCESSIONS** COMMENT **INVOICE TOTAL:175.00 *CHECK TOTAL:350.00 529259 KCSHERIF KENDALL CO. SHERIFF'S OFFICEJAN 2019-KANE02/14/19 01 KANE COUNTY FTA BOND FEE01-000-24-00-241270.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:70.00 *JAN 2019-KENDALL 02/11/19 01 KENDALL COUNTY FTA BOND FEE 01-000-24-00-241270.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:70.00 *CHECK TOTAL:140.00 529260 KENDCPA KENDALL COUNTY CHIEFS OF55002/06/19 01 SRT ANNUAL DUES01-000-14-00-14002,000.0002 MOBILE COMMAND ANNUAL DUES 01-000-14-00-1400500.0003 MAJOR CRIMES TASK FORCE ANNUAL 01-000-14-00-14001,000.0004 DUES** COMMENT **INVOICE TOTAL:3,500.00 *CHECK TOTAL:3,500.00 529261 KENDCROS KENDALL CROSSING, LLCAMU REBATE 12/18 01/18/19 01 DEC 2018 AMUSEMENT TAX REBATE 01-640-54-00-54394,187.54INVOICE TOTAL:4,187.54 *BD REBATE 12/1802/09/19 01 DEC 2018 BUSINESS DIST REBATE 01-000-24-00-24871,117.09INVOICE TOTAL:1,117.09 *CHECK TOTAL:5,304.63Page 30 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529262 LANEMUCH LANER, MUCHIN, DOMBROW, BECKER55604602/01/19 01 GENERAL PERSONELL COUNSELING & 01-640-54-00-5466,104.1002 ARBITRATION WORK** COMMENT **INVOICE TOTAL:6,104.10 *CHECK TOTAL:6,104.10 529263 LAWLESSM MATTHEW J. LAWLESS02021902/02/19 01 REFEREE79-795-54-00-546250.00INVOICE TOTAL:50.00 *CHECK TOTAL:50.00 529264 LAWSON LAWSON PRODUCTS930645862702/01/19 01 CONNECTORS, SCREWS, CUT-OFF 01-410-56-00-5620155.8302 WHEELS, CABLE TIES, LINCH PIN ** COMMENT **03 STEEL, COUPLER, QUICK DISC** COMMENT **04 TIPS** COMMENT **05 CONNECTORS, SCREWS, CUT-OFF 51-510-56-00-5620155.8306 WHEELS, CABLE TIES, LINCH PIN ** COMMENT **07 STEEL, COUPLER, QUICK DISC** COMMENT **08 TIPS** COMMENT **09 CONNECTORS, SCREWS, CUT-OFF 52-520-56-00-5620155.8210 WHEELS, CABLE TIES, LINCH PIN ** COMMENT **11 STEEL, COUPLER, QUICK DISC** COMMENT **12 TIPS** COMMENT **INVOICE TOTAL:467.48 *CHECK TOTAL:467.48 529265 MCCANN MCCANN INDUSTRIES, INC0724805801/24/19 01 FILTERS79-790-56-00-5640529.73INVOICE TOTAL:529.73 *Page 31 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529265 MCCANN MCCANN INDUSTRIES, INC0724805901/24/19 01 DECALS & PAINT79-790-56-00-5640283.68INVOICE TOTAL:283.68 *CHECK TOTAL:813.41 529266 MENLAND MENARDS - YORKVILLE4038501/25/19 01 HEADLIGHT BULB01-210-56-00-56208.99INVOICE TOTAL:8.99 *4072801/29/19 01 ANTIFREEZE, SPRAY BOTTLES 01-410-56-00-562844.22INVOICE TOTAL:44.22 *4123102/04/19 01 PAINT, BRUSHES, PAPER TOWEL 79-790-56-00-562057.15INVOICE TOTAL:57.15 *4123402/04/19 01 WORKLIGHT, UNIVERSAL TERMINALS 79-790-56-00-563042.47INVOICE TOTAL:42.47 *4131302/05/19 01 GLASS SCRAPER51-510-56-00-56201.99INVOICE TOTAL:1.99 *4131802/05/19 01 RETURNED MERCHANDISE CREDIT 79-790-56-00-5620-9.98INVOICE TOTAL:-9.98 *41319-1902/05/19 01 PVC PIPE, COUPLING, ADAPTERS 79-790-56-00-564023.72INVOICE TOTAL:23.72 *4140302/06/19 01 SPRAY PAINT79-790-56-00-564013.86INVOICE TOTAL:13.86 *4144602/06/19 01 DUCT SEALING COMPOUND,51-510-56-00-56206.4702 SCREWDRIVER** COMMENT **INVOICE TOTAL:6.47 *Page 32 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529266 MENLAND MENARDS - YORKVILLE4150202/07/19 01 SPRAY PAINT, OSCILLATING79-790-56-00-5640233.4402 TOOL, WELDER NOZZLE, GROUT, ** COMMENT **03 FOLDABLE EARMUFF, COMFORT** COMMENT **04 GRIPS, GAS CYLINDER** COMMENT **INVOICE TOTAL:233.44 *4150702/07/19 01 CRIMPER, SOAP, WIRE STRIPPER 51-510-56-00-562025.96INVOICE TOTAL:25.96 *4151402/07/19 01 J-BEND51-510-56-00-56209.48INVOICE TOTAL:9.48 *4153302/07/19 01 SOAP, CORNER BRACE51-510-56-00-56208.96INVOICE TOTAL:8.96 *4162102/08/19 01 HEX BOLTS, LOCK NUTS, CUTTING 01-410-56-00-564029.9102 PLIER, BUTT SPLICE** COMMENT **INVOICE TOTAL:29.91 *4162602/08/19 01 RATCHET TIEDOWN01-410-56-00-562014.99INVOICE TOTAL:14.99 *4162902/08/19 01 PVC ADAPTER, COUPLING, PIPE, 51-510-56-00-564048.5302 TEES** COMMENT **INVOICE TOTAL:48.53 *CHECK TOTAL:560.16 529267 MERLIN DEYCO, INC.5425611/12/18 01 TIRE PATCH01-210-54-00-549538.99INVOICE TOTAL:38.99 *CHECK TOTAL:38.99Page 33 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529268 METIND METROPOLITAN INDUSTRIES, INC.INV00244201/31/19 01 FIELD SERVICE INSPECTION AT 52-520-54-00-5444495.0002 PRESTWICK LIFT** COMMENT **INVOICE TOTAL:495.00 *CHECK TOTAL:495.00 529269 METROWES METRO WEST COG373401/25/19 01 JAN 2019 BOARD MEETING01-110-54-00-541570.00INVOICE TOTAL:70.00 *CHECK TOTAL:70.00 529270 MITCHEGE GEOFFREY MITCHELL02021902/02/19 01 REFEREE79-795-54-00-5462150.00INVOICE TOTAL:150.00 *02091902/09/19 01 REFEREE79-795-54-00-5462125.00INVOICE TOTAL:125.00 *CHECK TOTAL:275.00 529271 MONTRK MONROE TRUCK EQUIPMENT32412301/30/19 01 DISC SPINNER, SEAL KIT,01-410-56-00-5640155.4102 BEARINGS** COMMENT **INVOICE TOTAL:155.41 *32414902/04/19 01 SPINNER DISC01-410-56-00-5628166.59INVOICE TOTAL:166.59 *32415002/04/19 01 MOTOR01-410-56-00-5628601.82INVOICE TOTAL:601.82 *CHECK TOTAL:923.82Page 34 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529272 MORTON MORTON SALT, INC540175728701/24/19 01 SALT15-155-56-00-56186,616.49INVOICE TOTAL:6,616.49 *540175891501/25/19 01 SALT15-155-56-00-56182,075.76INVOICE TOTAL:2,075.76 *540176613501/31/19 01 SALT15-155-56-00-56182,314.09INVOICE TOTAL:2,314.09 *540176850902/02/19 01 SALT15-155-56-00-56184,619.53INVOICE TOTAL:4,619.53 *540176925102/04/19 01 SALT15-155-56-00-56185,809.72INVOICE TOTAL:5,809.72 *540177111602/05/19 01 SALT15-155-56-00-56183,192.92INVOICE TOTAL:3,192.92 *540177268302/06/19 01 SALT15-155-56-00-56187,427.57INVOICE TOTAL:7,427.57 *540177419702/07/19 01 SALT15-155-56-00-56185,553.13INVOICE TOTAL:5,553.13 *CHECK TOTAL:37,609.21 529273 NEMRT NORTH EAST MULTI-REGIONAL24832901/24/19 01 INTERVIEW & INTERROGATIONS 01-210-54-00-5412400.0002 TRAINING FOR MEYER** COMMENT **INVOICE TOTAL:400.00 *CHECK TOTAL:400.00 529274 NICOR NICOR GASPage 35 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529274 NICOR NICOR GAS00-41-22-8748 4-0119 02/01/19 01 01/02-01/31 1107 PRAIRIE01-110-54-00-548038.63INVOICE TOTAL:38.63 *12-43-53-5625 3-0119 02/01/19 01 01/03-02/01 609 N BRIDGE01-110-54-00-5480128.35INVOICE TOTAL:128.35 *15-41-50-1000 6-0119 02/01/19 01 01/02-01/31 804 GAME FARM RD 01-110-54-00-5480594.05INVOICE TOTAL:594.05 *15-64-61-3532 5-0119 02/04/19 01 01/02-01/31 1991 CANNONBALL TR 01-110-54-00-548030.55INVOICE TOTAL:30.55 *23-45-91-4862 5-0119 02/01/19 01 01/03-02/01 101 BRUELL ST 01-110-54-00-5480100.24INVOICE TOTAL:100.24 *31-61-67-2493 1-0119 02/08/19 01 01/10-02/08 276 WINDHAM CR 01-110-54-00-548029.88INVOICE TOTAL:29.88 *40-52-64-8356 1-0119 02/04/19 01 01/04-02/04 102 E VAN EMMON 01-110-54-00-5480618.63INVOICE TOTAL:618.63 *46-69-47-6727 1-0119 02/06/19 01 12/06-02/06 1975 N BRIDGE 01-110-54-00-5480199.66INVOICE TOTAL:199.66 *61-60-41-1000 9-0119 02/04/19 01 01/03-02/01 610 TOWER01-110-54-00-54801,189.12INVOICE TOTAL:1,189.12 *62-37-86-4779 6-0119 02/06/19 01 01/08-02/06 185 WOLF ST01-110-54-00-5480445.02INVOICE TOTAL:445.02 *80-56-05-1157 0-0119 02/06/19 01 01/08-02/06 2512 ROSEMONT DR 01-110-54-00-548052.48INVOICE TOTAL:52.48 *83-80-00-1000 7-0119 02/05/19 01 01/03-02/01 610 TOWER UNIT B 01-110-54-00-5480455.29INVOICE TOTAL:455.29 *Page 36 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529274 NICOR NICOR GAS91-85-68-4012 8-0119 02/04/19 01 01/02-02/01 902 GAME FARM RD 82-820-54-00-54802,324.75INVOICE TOTAL:2,324.75 *95-16-10-1000 4-0119 02/04/19 01 01/03-02/01 1 RT4701-110-54-00-548028.43INVOICE TOTAL:28.43 *CHECK TOTAL:6,235.08 529275 O'REILLY O'REILLY AUTO PARTS5613-15682711/02/18 01 MINI BULB01-410-56-00-564019.92INVOICE TOTAL:19.92 *5613-15704311/05/18 01 PRIMARY WIRE01-410-56-00-56406.99INVOICE TOTAL:6.99 *5613-16131101/14/19 01 ABSORBENT01-410-56-00-562832.45INVOICE TOTAL:32.45 *5613-16185101/24/19 01 OIL, SPRAY GREASE01-410-56-00-562846.94INVOICE TOTAL:46.94 *CHECK TOTAL:106.30 529276 OMALLEY O'MALLEY WELDING & FABRICATING1845402/05/19 01 PIPE79-790-56-00-564050.00INVOICE TOTAL:50.00 *1854302/01/19 01 REPAIR WELDING ON PLOW FRAME 01-410-54-00-5490270.00INVOICE TOTAL:270.00 *CHECK TOTAL:320.00D001153 ORRKKATHLEEN FIELD ORR & ASSOC.Page 37 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001153 ORRKKATHLEEN FIELD ORR & ASSOC.1585602/05/19 01 MISC ADMIN LEGAL MATTERS01-640-54-00-545612,678.3402 WINDMILL FARMS MATTERS90-137-00-00-00111,328.9103 BLCKBERRY WOODS MATTER01-640-54-00-54561,634.0004 CASCADE MAYTTER01-640-54-00-545675.2505 DOWNTOWN TIF I MATTER88-880-54-00-5466430.0006 DOWNTOWN TIF II MATTER89-890-54-00-5466483.7507 FOUNTAINVIEW MATTER01-640-54-00-545632.2508 GRANDE RESERVE MATTER01-640-54-00-54561,032.0009 HOOVER MATTER01-640-54-00-5456301.0010 KENDALL MARKET PLACE MATTER 01-640-54-00-5456430.0011 MEETINGS01-640-54-00-54561,000.0012 PRESTWICK MATTER01-640-54-00-54561,343.7513 RAINTREE MATTER01-640-54-00-54562,268.2514 WESTBURY MATTER01-640-54-00-5456322.5015 WINDETT RIDGE MATTER01-640-54-00-5456698.75INVOICE TOTAL:24,058.75 *DIRECT DEPOSIT TOTAL:24,058.75 529277 OSWEFIRE OSWEGO FIRE PROTECTION DIST.013119-DEV02/07/19 01 NOV 2018-JAN 2019 DEVELOPMENT 95-000-24-00-24563,288.6002 FEES** COMMENT **INVOICE TOTAL:3,288.60 *CHECK TOTAL:3,288.60 529278 PARADISE PARADISE CAR WASH22383602/11/19 01 JAN 2019 CAR WASH79-795-54-00-549510.0002 JAN 2019 CAR WASH79-795-54-00-549510.00INVOICE TOTAL:20.00 *CHECK TOTAL:20.00Page 38 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529279 PARADISE PARADISE CAR WASH22385001/17/19 01 JAN 2019 CAR WASHES01-210-54-00-549528.00INVOICE TOTAL:28.00 *CHECK TOTAL:28.00 529280 PFPETT P.F. PETTIBONE & CO.17584801/31/19 01 500 RED WARNING STICKERS01-210-54-00-5430149.90INVOICE TOTAL:149.90 *CHECK TOTAL:149.90 529281 R0000823 RUSH-COPLEY02051902/05/19 01 NALOXONE01-210-56-00-5620627.00INVOICE TOTAL:627.00 *CHECK TOTAL:627.00 529282 R0002216 4 YOU MASSAGE021119-OLC02/11/19 01 REFUND MASSAGE LICENSE FEE 01-000-42-00-4205490.0002 DUE TO REVISION OF CITY CODE ** COMMENT **INVOICE TOTAL:490.00 *CHECK TOTAL:490.00 529283 R0002217 OHANA HEALING HANDS021119-OLC02/11/19 01 REFUND MASSAGE LICENSE FEE 01-000-42-00-4205490.0002 DUE TO REVISION OF CITY CODE ** COMMENT **INVOICE TOTAL:490.00 *CHECK TOTAL:490.00Page 39 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529284 REINDERS REINDERS, INC.1769499-0002/04/19 01 FUEL PUMP, SCREWS, BRACKET 79-790-56-00-564059.13INVOICE TOTAL:59.13 *CHECK TOTAL:59.13 529285 RIEHIEMG GRANT RIEHLE-MOELLER02021902/02/19 01 REFEREE79-795-54-00-5462125.00INVOICE TOTAL:125.00 *CHECK TOTAL:125.00 529286 RIETZR ROBERT L. RIETZ JR.02091902/09/19 01 REFEREE79-795-54-00-5462200.00INVOICE TOTAL:200.00 *CHECK TOTAL:200.00 529287 RIVRVIEW RIVERVIEW FORDFOCS41531801/28/19 01 REPAIRED WIRING FOR TRANSFER 01-410-54-00-5490314.7902 CASE MOTOR** COMMENT **INVOICE TOTAL:314.79 *CHECK TOTAL:314.79 529288 RUNDUEE EDWIN A RUNDUE02091902/09/19 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00 529289 RUSHTRCK RUSH TRUCK CENTERPage 40 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529289 RUSHTRCK RUSH TRUCK CENTER301366771001/30/19 01 KIT HOLDER, MIRROR KIT, FLIP 01-410-56-00-5640557.6002 OUT ARMS** COMMENT **INVOICE TOTAL:557.60 *301372964002/04/19 01 KIT LOWER HOLDER01-410-56-00-5628219.60INVOICE TOTAL:219.60 *CHECK TOTAL:777.20 529290 RUSSPOWE RUSSO HARDWARE INC.565177702/05/19 01 FUEL PUMP79-790-56-00-56407.32INVOICE TOTAL:7.32 *565177802/05/19 01 GAS CANS79-790-56-00-5620272.00INVOICE TOTAL:272.00 *CHECK TOTAL:279.32 529291 SAFESUPP EMERGENT SAFETY SUPPLY190266418411/08/18 01 MISC STAFF RAIN JACKET51-510-56-00-560085.42INVOICE TOTAL:85.42 *190266740801/08/19 03 MISC SHOP WEATHER GEAR FOR 52-520-56-00-5620448.1304 STAFF FUNDED THROUGH SAFETY ** COMMENT **05 GRANT** COMMENT **06 MISC SHOP WEATHER GEAR FOR 51-510-56-00-5620448.1307 STAFF FUNDED THROUGH SAFETY ** COMMENT **08 GRANT** COMMENT **09 MISC SHOP WEATHER GEAR FOR 01-410-56-00-5620448.1410 STAFF FUNDED THROUGH SAFETY ** COMMENT **11 GRANT** COMMENT **INVOICE TOTAL:1,344.40 *Page 41 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529291 SAFESUPP EMERGENT SAFETY SUPPLY190266858201/24/19 01 MISC SHOP HOODED PULLOVERS 01-410-56-00-562044.7002 FOR STAFF FUNDED THROUGH** COMMENT **03 SAFETY GRANT** COMMENT **04 MISC SHOP HOODED PULLOVERS 51-510-56-00-562044.7005 FOR STAFF FUNDED THROUGH** COMMENT **06 SAFETY GRANT** COMMENT **07 MISC SHOP HOODED PULLOVERS 52-520-56-00-560044.6908 FOR STAFF FUNDED THROUGH** COMMENT **09 SAFETY GRANT** COMMENT **INVOICE TOTAL:134.09 *CHECK TOTAL:1,563.91 529292 SOMWATER SOMONAUK WATER LAB, INC19012201/31/19 01 MICROBIOLOGICAL SAMPLES51-510-54-00-54299.50INVOICE TOTAL:9.50 *CHECK TOTAL:9.50 529293 SPEEDWAY FLEETCOR SUPERFLEET MASTERCARDFB638-02111902/11/19 01 JAN 2019 GASOLINE79-790-56-00-5695104.6702 JAN 2019 GASOLINE01-210-56-00-56952,000.1703 JAN 2019 GASOLINE51-510-56-00-5695677.3104 JAN 2019 GASOLINE52-520-56-00-5695677.2905 JAN 2019 GASOLINE01-410-56-00-5695677.3106 JAN 2019 GASOLINE01-220-56-00-5695152.39INVOICE TOTAL:4,289.14 *CHECK TOTAL:4,289.14 529294 SPEER SPEER FINANCIAL, INC.D11/18-5202/05/19 01 2018 CONTINUING DISCLOSURE 01-120-54-00-5462976.25INVOICE TOTAL:976.25 *CHECK TOTAL:976.25Page 42 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001154 STEFFANG GEORGE A STEFFENS1986-F&F01/12/19 01 STEEL TOE BOOTS52-520-56-00-5600139.9902 JEANS, BELT, JACKET, BIBS 52-520-56-00-5600308.95INVOICE TOTAL:448.94 *DIRECT DEPOSIT TOTAL:448.94 529295 SUBURLAB SUBURBAN LABORATORIES INC.16269701/30/19 01 ROUTINE COLIFORM51-510-54-00-5429474.00INVOICE TOTAL:474.00 *CHECK TOTAL:474.00 529296 TRCONTPR TRAFFIC CONTROL & PROTECTION9999701/23/19 01 SIGNS01-410-56-00-5619317.15INVOICE TOTAL:317.15 *CHECK TOTAL:317.15 529297 TRUAXG GARY TRUAX02021902/02/19 01 REFEREE79-795-54-00-5462200.00INVOICE TOTAL:200.00 *02091902/09/19 01 REFEREE79-795-54-00-5462125.00INVOICE TOTAL:125.00 *CHECK TOTAL:325.00 529298 UPS5361 DDEDC #3, INC02071902/07/19 01 1 PKG TO KFO01-110-54-00-545232.05INVOICE TOTAL:32.05 *CHECK TOTAL:32.05Page 43 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529299 VELAB BOB VELA02021902/02/19 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00 529300 VITOSH CHRISTINE M. VITOSHCMV 193702/02/19 01 JAN 2018 ADMIN HEARINGS01-210-54-00-5467400.00INVOICE TOTAL:400.00 *CMV 193802/04/19 01 WINDETT RIDGE 4TH AMENDMENT TO 90-122-00-00-001158.5602 PUD** COMMENT **03 HEARTLAND SUB SPECIAL USE 90-130-00-00-0011146.4004 TEXT AMENDMENT FOR BREWERY 01-220-54-00-546243.9205 TEXT AMENDMENT FOR MOBILE FOOD 01-220-54-00-546243.9206 & RETAIL VENDOR LICENSES** COMMENT **INVOICE TOTAL:292.80 *CHECK TOTAL:692.80 529301 WEEKSB WILLIAM WEEKS02021902/02/19 01 REFEREE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 529302 WELDSTAR WELDSTAR0171964301/24/19 01 CYLINDER RENTAL01-410-54-00-548516.74INVOICE TOTAL:16.74 *CHECK TOTAL:16.74 529303 WINDCREK WINDING CREEK NURSERY, INCPage 44 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529303 WINDCREK WINDING CREEK NURSERY, INC20686910/18/18 01 1 TREE01-000-24-00-2426175.00INVOICE TOTAL:175.00 *CHECK TOTAL:175.00 529304 WINKLERK KIRK WINKLER012619/02091902/09/19 01 REFEREE79-795-54-00-5462200.00INVOICE TOTAL:200.00 *CHECK TOTAL:200.00 529305 WOLLNIKD DAVID WOLLNIK02021902/02/19 01 REFEREE79-795-54-00-5462150.00INVOICE TOTAL:150.00 *02091902/09/19 01 REFEREE79-795-54-00-5462125.00INVOICE TOTAL:125.00 *CHECK TOTAL:275.00 529306 WOODHOUR RICHARD WOODHOUSE02021902/02/19 01 REFEREE79-795-54-00-546250.00INVOICE TOTAL:50.00 *CHECK TOTAL:50.00 529307 WTRPRD WATER PRODUCTS, INC.028603802/06/19 01 BAND REPAIR CLAMPS51-510-56-00-5640270.00INVOICE TOTAL:270.00 *CHECK TOTAL:270.00Page 45 of 50 ϬϭͲϭϭϬD/E/^dZd/KEϭϮͲϭϭϮ^hE&>KtZ^^ϰϮͲϰϮϬd^Zs/ϴϯͲϴϯϬ>/ZZzd^Zs/ϬϭͲϭϮϬ&/EEϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ϮϯͲϮϭϲDhE//W>h/>/E'ϱϮͲϱϮϬ^tZKWZd/KE^ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d>ϳϮͲϳϮϬ>E^,ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ϮϱͲϮϬϱWK>/W/d>ϳϵͲϳϵϬWZ<^WZdDEdϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWdϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 02/19/19TIME: 10:49:05UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 02/26/2019CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001155 YBSDYORKVILLE BRISTOL119SF02/11/19 01 JAN 2019 SANITARY FEES95-000-24-00-2450303,875.61INVOICE TOTAL:303,875.61 *DIRECT DEPOSIT TOTAL:303,875.61 529308 YORKSCHO YORKVILLE SCHOOL DIST #115013119-LC02/07/19 01 NOV 2018-JAN 2019 LAND CASH 95-000-24-00-245335,614.23INVOICE TOTAL:35,614.23 *CHECK TOTAL:35,614.23464,407.89329,017.30TOTAL CHECKS PAID:TOTAL ',5(&7DEPOSITS PAID:7OTAL AMOUNT PAID:793,425.19Page 46 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/07/19UNITED CITY OF YORKVILLETIME: 11:04:07MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 131143 KCRKENDALL COUNTY RECORDER'S02/05/191207402/05/19 01 RELEASE 1 UTILITY LIEN51-510-54-00-544853.0002 FILED 4 NEW UTILITY LIENS51-510-54-00-5448212.00INVOICE TOTAL:265.00 *CHECK TOTAL:265.00TOTAL AMOUNT PAID:265.00Page 47 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 02/06/19UNITED CITY OF YORKVILLETIME: 13:05:50CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/11/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 529205 DCONST D. CONSTRUCTION, INC.1800064.102/04/19 01 ENGINEER'S PYMT ESTIMATE #172-720-60-00-6010239,106.8102 AND FINAL RIVERFRONT & BRISTOL ** COMMENT **03 BAY PARKING IMPROVEMENTS** COMMENT **04 ENGINEER'S PYMT ESTIMATE #172-720-60-00-604529,267.8705 AND FINAL RIVERFRONT & BRISTOL ** COMMENT **06 BAY PARKING IMPROVEMENTS** COMMENT **INVOICE TOTAL:268,374.68 *CHECK TOTAL:268,374.68TOTAL AMOUNT PAID:268,374.68Page 48 of 50 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION20,246.20$ -$ 20,246.20 1,841.11$ 1,491.98$ 23,579.29$ FINANCE10,232.28 - 10,232.28 940.63 767.96 11,940.87$ POLICE111,964.91 2,764.13 114,729.04 557.55 8,418.89 123,705.48$ COMMUNITY DEV.20,310.77 - 20,310.77 1,867.33 1,525.26 23,703.36$ STREETS14,317.51 6,684.65 21,002.16 1,902.77 1,530.29 24,435.22$ WATER12,622.41 999.63 13,622.04 1,247.75 999.58 15,869.37$ SEWER5,224.47 - 5,224.47 473.33 386.70 6,084.50$ PARKS18,304.40 - 18,304.40 1,667.45 1,346.14 21,317.99$ RECREATION16,387.72 - 16,387.72 1,188.17 1,220.48 18,796.37$ LIBRARY15,926.41 - 15,926.41 932.90 1,194.86 18,054.17$ TOTALS245,537.08$ 10,448.41$ 255,985.49$ 12,618.99$ 18,882.14$ 287,486.62$ TOTAL PAYROLL287,486.62$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYFebruary 8, 2019Page 49 of 50 ACCOUNTS PAYABLE DATE City MasterCard Bill Register (Pages 1 - 8)02/25/2019 138,019.92 City Check Register (Pages 9 - 46)02/26/2019 793,425.19 SUB-TOTAL: 931,445.11$ OTHER PAYABLES Clerk's Check #131143- Kendall County Recorder (Page 47)02/05/2019 265.00 Manual Check#529205-D-Construction (Page 48)02/11/2019 268,374.68 Annual Bassett License Renewal 02/15/2019 300.00$ SUB-TOTAL: $268,939.68 Bi - Weekly (Page 49)02/08/2019 287,486.62$ SUB-TOTAL: $287,486.62 TOTAL DISBURSEMENTS:1,487,871.41$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, February 26, 2019 PAYROLL Page 50 of 50 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2019-03 Baseball and Softball Uniforms and Equipment ITB – Award of Contract City Council – February 26, 2019 Majority Approval See attached. Tim Evans Parks and Recreation Name Department Summary Review of the 2019 Youth Baseball & Softball League Uniforms and Equipment, Request for Proposal Bids Background As part of the 2019 Youth Baseball & Softball Leagues, Parks & Recreation staff will need to purchase uniforms including hats, pants, belts, etc. for all players and coaches participating in the league. These purchases were budgeted and accounted for when determining the participant registration fee and were also included in the 2019 Youth Baseball & Softball League Budget that was presented to the Park Board and City Council for approval in 2018. To receive the best purchase prices, Carri Parker, Purchasing Manager, Tyler Nelson, Recreation Manager, and Shay Remus, Supt. of Recreation developed a bid packet, attached, for the purchase of Youth Baseball and Softball league uniforms and equipment for the 2019 Spring/Summer Season. The Purchasing Manager contacted numerous baseball and softball uniform and equipment companies about the bid packet with a bid closing date on Wednesday, February13 at 9am. Three (3) companies submitted proposals with BSN Sports, bid attached, presenting the lowest prices on uniforms and equipment. Currently staff is expecting to spend between $24,000 - $26,000, which is about $5,000 - $7,000 lower than what staff had budgeted for Youth Baseball & Softball League uniforms and equipment for the Spring/Summer season. Recommendation Staff is seeking City Council approval of the BSN Sports bid as well as approval to purchase Youth Baseball & Softball League uniforms and equipment that may exceed $25,000 for the Spring/Summer league season. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Shay Remus, Superintendent of Recreation Date: February 20, 2019 Subject: Review of the 2019 Youth Baseball & Softball League Uniforms and Equipment, Request for Proposal Bids Resolution No. 2019-____ Page 1 Resolution No. 2019-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, ACCEPTING BSN SPORTS, LLC’S BID TO PROVIDE 2019 YOUTH BASEBALL & SOFTBALL LEAGUE UNIFORMS AND EQUIPMENT WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the City has previously advertised for bids on January 17, 2019 for sports uniforms and equipment and received three (3) bids; and, WHEREAS, based upon a review of the bids received and determination as to the qualifications of the bidders, the Mayor and City Council of the City have determined that BSN Sports, LLC, a Delaware limited liability company, is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the bid submitted by BSN Sports, LLC is hereby accepted and the Mayor and City Clerk are hereby authorized and directed to execute the contract between the City and BSN Sports, LLC as attached hereto and made a part hereof as Exhibit A. Section 2. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this ____ day of _________________, A.D. 2019. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Resolution No. 2019-____ Page 2 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, A.D. 2019. ____________________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2019-10 Invitation to Bid the Sale of a City Vehicle City Council – February 26, 2019 N/A Majority Approval See Attached Memo Carri Parker Administration Name Department Summary Approval to accept the sealed bid for the 2013 Chevrolet Tahoe. Background On May 24, 2018, the City Council approved an authorization for Staff to dispose of one (1) police department owned squad car through the sealed bid process. Purchasing Manager Parker released an Invitation to Bid on February 4, 2019 with a public opening on February 19, 2019. Only one sealed bid was received by Yousef Dabbagh in the amount of $6,068.00. Recommendation Staff recommends the approval to accept the sealed bid from Mr. Dabbagh in the amount of $6,068.00, and requests the Mayor sign the title on behalf of the City. Attachments  Invitation to Bid the Sale of a City Vehicle  Bill of Sale  Secretary of State Report of Sale Form Memorandum To: City Council From: Carri Parker, Purchasing Manager CC: Rich Hart, Police Chief Date: February 26, 2019 Subject: Invitation to Bid the Sale of a City Vehicle BILL OF SALE STATE OF ILLINOIS COUNTY OF KENDALL Seller, the United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois, in consideration of $6,068.00, which has been received, hereby sells and transfers to Buyer, Yousef Dabbagh of 2438 Fen View Circle, Island Lake , Illinois Name Address the following motor vehicle: VIN#: 1GNLC2E04DR337658 MAKE: Chevrolet MODEL: Tahoe Police YEAR: 2013 ENGINE TYPE: 5.3 L, 8 cylinders BODY: Truck STYLE: Sport Utility Vehicle FUEL: Flexible MILEAGE: 99,640 Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said vehicle, that said vehicle is free and clear of all liens, charges and encumbrances, and the Seller has full right, power and authority to sell said vehicle and to make this Bill of Sale. ALL WARRANTIES OF QUALITY, FITNESS, AND MERCHANTABILITY ARE HEREBY EXCLUDED, AND THE BUYER ACCEPTS THE VEHICLE IN ITS PRESENT “AS IS” CONDITION. The Village disclaims all warranties and representations of any kind or nature, whether oral or written, express or implied, concerning the vehicle. The transfer of the vehicle is pursuant to any known or unknown deficiencies or defects of or with respect to the vehicle, and an agreement by the Buyer not to assert any claim and to indemnify and hold harmless the City its officials, employees and agents from any liability resulting from the vehicle. Seller certifies to the best of its knowledge that the odometer reading now reads __________________ (no tenths) miles and reflects the actual mileage of the vehicle described above. IN WITNESS WHEREOF, Seller has signed this Bill of Sale on this _______ day of __________ 2019. _________________________________________ Print name and title________________________________________________________________ Buyer: _________________________________________ Date: __________________ Print name _________________________________________ ) ) SS ) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #3 Tracking Number CC 2019-11 Ordinance Authorizing the Issuance of SSA 2003-101 (Windett Ridge) Refunding Bonds City Council – February 26, 2019 CC – 02/12/19 Engagement of Underwriter – D.A. Davidson & Co. Majority Approval Please see attached memo. Rob Fredrickson Finance Name Department Summary Overview of the procedures necessary to refund the 2003 Windett Ridge (2003-101) Special Service Area (SSA) bonds. Background The Windett Ridge SSA (2003-101) was originally developed by Wiseman Hughes and consists of approximately 170 acres of land located east of the IL Route 47 and Legion Road intersection, a few miles south of IL Route 71. The development was initially planned to consist of 277 single-family homes and approximately 6 acres of commercial development. Recently the financial services firm, D.A. Davidson Company, has made a proposal to staff to refinance the bonds associated with the Windett Ridge special service area. As shown on the attached proposal from D.A. Davidson (Exhibit A), current principal outstanding for the existing Windett Ridge SSA bonds is $4.953 million, with an annual coupon rate of 6.875%. D.A. Davidson proposes to issue refunding bonds in the amount of $5.180 million, with an annual coupon rate of 4.875%. Based on the projected variances between existing and proposed debt service amounts (Exhibit A), the refinancing of the existing SSA bond would yield nominal savings of approximately $642,994 over the remaining life of the issuance. Average nominal yearly savings to homeowners in the Windett Ridge SSA is currently projected at $191. Should Council choose to pursue this refunding, the process to do so would be as follows:  Feb 12th Council Meeting (COMPLETED) – authorize, via motion, staff to enter into an engagement letter with D.A. Davidson & Company. This letter is required by the Municipal Securities Rulemaking Board (MSRB) and is primarily composed of four parts: states that the City intends (but is not obligated) to engage D.A. Davidson to serve as underwriter for the potential refunding of the Windett Ridge SSA bonds; defines the nature of the relationship between the underwriter and the City; identifies any actual or potential conflicts (no conflicts reported); and makes additional disclosures regarding underwriter compensation (maximum is set at 1.5% of the proposed principal amount of $5.18 million or $77,700 – to be paid from the refunding bond proceeds).  Feb 26th Council Meeting – approve the parameters ordinance (i.e. bond ordinance – Exhibit B), which would establish the maximum amount of principal ($5.7 million) to be refunded and authorize the Mayor to execute the Bond Purchase Agreement (BPA); presently scheduled for March 12th. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: February 20, 2019 Subject: Windett Ridge SSA – 2019 Refunding Bond Assuming passage of the bond ordinance on February 26th, the proposed refunding bonds are currently expected to close on March 21st, the proceeds of which would be used to redeem the 2003 Windett Ridge SSA bonds in April. The residents of the Windett Ridge subdivision would start to see their SSA taxes reduced beginning in 2020 (i.e. 2019 tax levy). Recommendation Due to the savings in interest expense, it is the recommendation of staff that the City finalize the refinancing of the Windett Ridge SSA bonds, by authorizing the attached bond ordinance. 4838-4320-3718.3 UNITED CITY OF YORKVILLE KENDALL COUNTY STATE OF ILLINOIS ORDINANCE NUMBER _______ AN ORDINANCE PROVIDING FOR ISSUANCE OF UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS SPECIAL SERVICE AREA NUMBER 2003-101 (WINDETT RIDGE PROJECT) SPECIAL TAX REFUNDING BONDS, SERIES 2019 ADOPTED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY STATE OF ILLINOIS The ____ day of February, 2019 Published in pamphlet form by authority of the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of February, 2019. ______________________________________________________________________________ 4838-4320-3718.3 ORDINANCE NO. ________ AN ORDINANCE PROVIDING FOR ISSUANCE OF UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS SPECIAL SERVICE AREA NUMBER 2003-101 (WINDETT RIDGE PROJECT) SPECIAL TAX REFUNDING BONDS, SERIES 2019 BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS: Section 1. Findings and Declarations. It is found and declared by the City Council of the United City of Yorkville, Kendall County, Illinois (the “City”) as follows: a. The City has previously established Special Service Area Number 2003- 101 described more fully in Exhibit A to this Ordinance pursuant to Ordinance Number 2003-56 adopted on August 12, 2003 (the “Establishing Ordinance”), the provisions of the Special Service Area Tax Law, 35 ILCS 200/27-5 et seq., as amended (the “Special Service Area Act”) and the provisions of Section 7 of Article VII of the 1970 Constitution of the State of Illinois, and has otherwise complied with all other conditions precedent required by the Special Service Area Act. b. It was deemed necessary and in the best interests of the City to provide special services benefiting Special Service Area Number 2003-101 (the “Special Service Area”) consisting of the acquisition, construction and installation of public improvements including, but not limited to engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, equestrian paths and related street improvements, and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs (the “Special Services”). c. The City previously issued $6,900,000 principal amount of its Special Service Area Number 2003-101 Special Tax Bonds, Series 2003 (Windett Ridge Project) (the “Prior Bonds”) for the purpose of paying a portion of the costs of the Special Services. d. In order to achieve debt service savings, it is in the best interests of the City to refund all of the Prior Bonds. e. The City does not have sufficient funds on hand or available from other sources with which to pay the costs associated with refunding the Prior Bonds. f. It is in the best interests of the City to issue an aggregate principal amount of not to exceed $5,700,000 of its Special Service Area Number 2003-101 (Windett 2 4838-4320-3718.3 Ridge Project) Special Tax Refunding Bonds, Series 2019 (the “Bonds”) as provided in this Ordinance and the Bond Order as defined in Section 2 hereof, to (i) pay or provide funds to refund all of the Prior Bonds, (ii) fund any necessary reserve funds, (iii) pay the insurance premium for the Bonds, if insured and (iv) pay the costs associated with the issuance of the Bonds and the refunding of the Prior Bonds. g. The City expects that the aggregate payments of principal of and interest on the Bonds will be less than the aggregate payments of principal of and interest on the Outstanding Prior Bonds. h. The notice and hearing requirements set forth in Section 27-45 of the Special Service Area Act do not apply to the Bonds because the interest rate on the Bonds and the maximum period of time over which the Bonds will be retired will not be greater than that set forth in the notices for the Prior Bonds. In addition, the debt service on the Bonds will not exceed the debt service to be paid over the remaining duration of the Prior Bonds and the amount needed to fund the Special Reserve, and the Administrative Expense Fund. i. After due publication of a notice as required by the Special Service Area Act, a public hearing to consider the establishment of the Special Service Area, the issuance of the Prior Bonds for the purpose of paying the costs of the Special Services and the manner in which the Prior Bonds were proposed to be retired and the proposed tax levies, was held in accordance with law. No objection petitions were filed with respect to the establishment of the Special Service Area or the issuance of the Prior Bonds within the period of time allowed pursuant to the Special Service Area Act. Section 2. Issuance of Bonds. The City shall borrow the sum of not to exceed $5,700,000 by issuing the Bonds as provided in this Ordinance. The Bonds which shall be designated “United City of Yorkville, Kendall County, Illinois Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019,” and shall be issued for the purpose of providing a portion of the funds needed for refunding all of the Prior Bonds which Prior Bonds were issued to provide funds needed to pay the Costs of the Special Services. The Bonds shall be issued pursuant to the powers of the City pursuant to Section 7 of Article VII of the 1970 Constitution of the State of Illinois; the Special Service Area Act; and the Local Government Debt Reform Act, 30 ILCS 350/1 et seq. (the “Debt Act”). The Mayor is hereby authorized and directed to establish the final terms of the Bonds as set forth in the City’s Bond Order to be executed by the Mayor and attested by the City Clerk (the “Bond Order”), but only within the parameters or on such terms as set forth in Section 4 of this Ordinance and in furtherance of such duty is hereby authorized and directed to execute the Bond Order on behalf of the City. The Bonds shall be issued in such principal amounts, and shall mature on such dates and bear interest at such rates and be subject to redemption as set forth in the Bond Order. Section 3. Approval of Documents. There have been submitted to the City Council forms of the following documents relating to the issuance of the Bonds: 3 4838-4320-3718.3 a. a form of Trust Indenture (the “Indenture”) between the City and Amalgamated Bank of Chicago, as Trustee, to be dated as of March 1, 2019, which form of Indenture is attached as Exhibit B to this Ordinance; b. a form of Bond Purchase Agreement (the “Bond Purchase Agreement”) between the City and D.A. Davidson & Co., as Underwriter (the “Underwriter”) to be dated as of the date the offer of the Underwriter to purchase the Bonds is accepted by the City, which form of Bond Purchase Agreement is attached as Exhibit C to this Ordinance; c. a form of the preliminary Limited Offering Memorandum (the “Official Statement”) used by the Underwriter in its initial offering of the Bonds, which form of Official Statement is attached as Exhibit D to this Ordinance; and d. a form of the Continuing Disclosure Agreement by and between the City and Amalgamated Bank of Chicago, which form of agreement is attached as Exhibit E to this Ordinance. Such documents are approved as to form and substance and the Mayor and the City Clerk of the City are authorized and directed to execute and deliver and/or authorize the use of such documents on behalf of the City in the forms submitted with such additions, deletions and completions of the same (including the establishment of the terms of the Bonds within the parameters set forth in this Ordinance) as the Mayor and the City Clerk deem appropriate; and when each such document is executed, attested, sealed and delivered on behalf of the City, as provided herein, each such document will be binding on the City; from and after the execution and delivery of each such document, the officers, employees and agents of the City are hereby authorized, empowered and directed to do all such acts and things and to execute all such additional documents as may be necessary to carry out, comply with and perform the provisions of each such document as executed; and each such document shall constitute, and hereby is made, a part of this Ordinance, and a copy of each such document shall be placed in the official records of the City, and shall be available for public inspection at the office of the City Clerk. Either the Mayor or the City Clerk is authorized and directed, subject to the terms of the Bond Purchase Agreement as executed, to execute the final Official Statement in substantially the form of the preliminary Official Statement presented hereto with such changes, additions or deletions as they deem appropriate to reflect the final terms of the Bonds, the Indenture and other matters. The Mayor and the City Clerk are authorized to obtain a Bond Insurance Policy insuring the payment of principal of and interest on the Bonds when due (the “Policy”) from a bond insurer (a “Bond Insurer”) and to execute a commitment in favor of the Bond Insurer in connection with the Policy if the Mayor determines such Policy to be beneficial in connection with the sale of the Bonds. The Mayor and City Clerk are hereby authorized on behalf of the City, to make such customary covenants and agreements with the Bond Insurer as are not inconsistent with the terms of this Ordinance and as may be required by the Bond Insurer to issue its Policy. Section 4. Bond Terms; Bond Order. The Bonds shall be issued as provided in the Indenture and shall be issued in the principal amount of not to exceed $5,700,000, shall be dated, shall mature, shall bear interest at the rates (not to exceed in any year seven percent (7%) per annum) and shall be subject to redemption at the times and prices as set forth in the Indenture, 4 4838-4320-3718.3 and shall be sold to the Underwriter at a purchase price of not less than 98% of the principal amount of the Bonds (exclusive of any original issue discount or premium) with an aggregate original issue discount or premium of not to exceed 10% of the principal amount of the Bonds, all as set forth in the Bond Purchase Agreement. The execution and delivery of the Bond Purchase Agreement by the Mayor and the City Clerk shall evidence their approval of the terms of the Bonds set forth above. The Bond Order shall specify the principal amount of the Bonds, the date of the Bonds, the interest rate on the Bonds, the redemption provisions of the Bonds, the purchase price of the Bonds, the identity of any Bond Insurer, if any, and the final form of any commitment to provide the bond insurance Policy and may include such other terms as are deemed necessary to provide for the sale of the Bonds which are not inconsistent with this Ordinance. The Bond Order shall also provide for the abatement of any special taxes levied for the Prior Bonds to be refunded. The execution and delivery of the Bond Order, the Bond Purchase Agreement and the Indenture by the Mayor and the City Clerk shall evidence their approval of the terms of the Bonds set forth above. Section 5. Execution and Delivery of Bonds. The Mayor and the City Clerk are authorized and directed to execute and deliver the Bonds and, together with other Authorized Officers (as defined in the Indenture), to take all necessary action with respect to the issuance, sale and delivery of the Bonds, all in accordance with the terms and procedures specified in this Ordinance and the Indenture. The Bonds shall be delivered to the Trustee who is directed to authenticate the Bonds and deliver the Bonds to the Underwriter upon receipt of the purchase price for the Bonds. The Bonds shall be in substantially the form set forth in the Indenture. Each Bond shall be executed by the manual or facsimile signature of the Mayor and the manual or facsimile signature of the City Clerk and shall have the corporate seal of the City affixed to it (or a facsimile of that seal printed on it). The Mayor and the City Clerk (if they have not already done so) are authorized and directed to file with the Illinois Secretary of State their manual signatures certified by them pursuant to the Uniform Facsimile Signatures of Public Officials Act, as amended, which shall authorize the use of their facsimile signatures to execute the Bonds. Each Bond so executed shall be as effective as if manually executed. In case any officer of the City whose signature or a facsimile of whose signature shall appear on the Bonds shall cease to be such officer before authentication and delivery of any of the Bonds, that signature or facsimile signature shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. No Bond shall be valid for any purpose unless and until a certificate of authentication on that Bond substantially in the form set forth in the bond form in the Indenture shall have been duly executed by the Trustee. Execution of that certificate upon any Bond shall be conclusive evidence that the Bond has been authenticated and delivered under this Ordinance. Section 6. Bonds are Limited Obligations; Levy of Special Tax; Pledge. The Bonds shall constitute limited obligations of the City, payable from the Special Taxes (as defined below) to be levied on all taxable real property within the Special Service Area as provided below. The Bonds shall not constitute the general obligations of the City and neither the full faith and credit nor the unlimited taxing power of the City shall be pledged as security for payment of the Bonds. 5 4838-4320-3718.3 There are hereby levied Special Taxes upon all taxable real property within the Special Service Area in accordance with the Special Tax Roll and Report (as defined below) sufficient to pay and discharge the principal of and interest on the Bonds (as defined in the Indenture) at maturity or mandatory sinking fund redemption dates and to pay interest on the Bonds and any indebtedness issued to refund the Bonds for each year at the interest rates to be set forth in Section 2.4 of the Indenture and to pay for the Administrative Expenses (as defined in the Indenture) of the City and Kendall County, if any, for each year and to fund and replenish any reserve fund created and established pursuant to the Indenture including specifically the following amounts for the following years (the “Special Taxes”): Year of Levy An Amount Sufficient to Produce the Sum of: 2019 $583,680 2020 592,320 2021 601,200 2022 610,320 2023 619,440 2024 628,800 2025 638,160 2026 647,760 2027 657,360 2028 667,200 2029 677,280 2030 687,360 2031 697,680 Pursuant to the Special Tax Roll established by the Special Tax Roll and Report prepared by David Taussig and Associates for the Special Service Area (the “Special Tax Roll and Report”), the Special Taxes shall be computed, extended and collected and divided among the taxable real property within the Special Service Area in accordance with the terms of the Establishing Ordinance and the Special Tax Roll and Report. It shall be the duty of the City and the City hereby covenants, annually on or before the last Tuesday of December for each of the years 2019 through 2031 to calculate or cause the Consultant appointed pursuant to the Indenture to calculate the Special Tax Requirement (as defined in the Indenture); to amend the Special Tax Roll pursuant to Section VI.E. of the Special Tax Roll and Report; to adopt an ordinance approving the amount of the current calendar year’s Special Tax Requirement and abating the Special Taxes levied pursuant to this Ordinance to the extent the taxes levied pursuant to this Ordinance exceed the Special Tax Requirement as calculated by the Consultant pursuant to the Establishing Ordinance and the Special Tax Roll and Report; and provide the County tax collector of Kendall County the amended Special Tax Roll. On or before the last Tuesday of January for each of the years 2020 through 2032 the City shall notify the Trustee of the amount of the Special Tax Requirement and the amount of the Special Taxes to be abated. The City shall take all actions which shall be necessary to provide for the levy, extension, collection and application of the taxes levied by this Ordinance, including enforcement of such taxes as provided by law but only as set forth in Section 7(a) below. 6 4838-4320-3718.3 The Special Taxes levied as provided above shall be deposited in the Bond and Interest Fund created pursuant to the Indenture and are appropriated to and are irrevocably pledged to and shall be used only for the purposes set forth in Section 6.1 of the Indenture. Section 7. Special Covenants. The City covenants with the holders of the Bonds from time to time outstanding that it (i) will take all actions which are necessary to be taken (and avoid any actions which it is necessary to avoid being taken) so that interest on the Bonds will not be or become included in gross income for federal income tax purposes under existing law, including without limitation the Internal Revenue Code of 1986, as amended (the “Code”); (ii) will take all actions reasonably within its power to take which are necessary to be taken (and avoid taking any actions which are reasonably within its power to avoid taking and which are necessary to avoid) so that the interest on the Bonds will not be or become included in gross income for federal income tax purposes under the federal income tax laws as in effect from time to time; and (iii) will take no action or permit any action in the investment of the proceeds of the Bonds, amounts held under the Indenture or any other funds of the City which would result in making interest on the Bonds subject to federal income taxes by reason of causing the Bonds to be “arbitrage bonds” within the meaning of Section 148 of the Code, or direct or permit any action inconsistent with the regulations under the Code as promulgated and as amended from time to time and as applicable to the Bonds. The Mayor, the City Clerk, the City Treasurer and other Authorized Officers of the City are authorized and directed to take all such actions as are necessary in order to carry out the issuance and delivery of the Bonds including, without limitation, to make any representations and certifications they deem proper pertaining to the use of the proceeds of the Bonds and other moneys held under the Indenture in order to establish that the Bonds shall not constitute arbitrage bonds as so defined. The City further covenants with the holders of the Bonds from time to time outstanding that: a. it will take all actions, if any, which shall be necessary in order further to provide for the levy, extension, collection and application of the Special Taxes imposed by or pursuant to this Ordinance or the Establishing Ordinance, including enforcement of the Special Taxes by providing the County of Kendall with such information as is deemed necessary to enable it to include the property subject to the delinquent tax in the County Collector’s annual tax sale and in the event the tax lien is forfeited at such tax sale upon request of any Bond Insurer or a majority of the Bondholders by assigning to the Trustee its right to institute foreclosure proceedings, and/or assigning to the Trustee its right to purchase as a taxing district the unpaid taxes due upon the property all in the manner provided by law; provided, however, that the obligation to purchase unpaid taxes, or institute any proceeding shall only arise in the event the City or the Trustee, as applicable, makes the determination that sufficient funds are on deposit in the Administrative Expense Fund to apply to the purchase of the unpaid taxes and/or pay the costs of any proceeding; 7 4838-4320-3718.3 b. it will not take any action which would adversely affect the levy, extension, collection and application of the Special Taxes, except to abate the Special Taxes to the extent permitted by the Special Tax Roll and Report and to release the lien on a parcel upon prepayment of the Special Tax for such parcel as described in the Indenture and as provided in this Ordinance; and c. it will comply with all present and future laws concerning the levy, extension and collection of the Special Taxes; in each case so that the City shall be able to pay the principal of and interest on the Bonds as they come due and replenish the Reserve Fund to the Reserve Requirement and it will take all actions necessary to assure the timely collection of the Special Taxes, including without limitation, the enforcement of any delinquent Special Taxes as described in paragraph (a) above. Promptly following the date of issuance of the Bonds, the City shall file with the County an Ordinance abating the Special Taxes levied for the Prior Bonds pursuant to the bond ordinance adopted for the Prior Bonds for the levy years as specified in the Bond Order. Section 8. Additional Authority. The Mayor, the City Clerk and the other officers of the City are authorized to execute and deliver on behalf of the City such other documents, agreements and certificates and to do such other things consistent with the terms of this Ordinance as such officers and employees shall deem necessary or appropriate in order to effectuate the intent and purposes of this Ordinance, including, without limitation, to make any representations and certifications they deem proper pertaining to the use of the proceeds of the Bonds in order to establish that the Bond and the Prior Bonds shall not constitute arbitrage bonds as defined in Section 7 above. Section 9. Transfer of Funds; Defeasance of Prior Bonds. Amounts on deposit in the funds and accounts created for the Prior Bonds may be applied to refund the Prior Bonds or with respect to the Bond and Interest Fund or Reserve Fund established for the Prior Bonds, may be transferred to the Bond and Interest Fund or any reserve fund created for the Bonds to the extent not needed to defease the Prior Bonds as provided in the Bond Order. The Prior Bonds to be refunded shall be called for redemption on the earliest date for which notice of redemption may be provided in accordance with the Trust Indenture of the City pursuant to which the Prior Bonds were authorized (the “Prior Indenture”) and as specified in the Bond Order, at a price equal to 100% of the principal amount thereof, plus accrued interest to the redemption date. Such redemption shall be conducted in accordance with the provisions of the Prior Indenture. Section 10. Bank Qualified. The City represents that the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, as defined in Section 141 of the Code) which will be issued by the City and all subordinate entities of the City during calendar year 2019 will not exceed $10,000,000. The City intends that the Bonds qualify as “qualified tax-exempt obligations” under Section 265(b)(3)(B) of the Code and designates the Bonds for such purpose. The Village and all subordinate entities of the City have not so designated any other obligations for such purpose during calendar year 2019. 8 4838-4320-3718.3 Section 11. Filing of Ordinance. The City Clerk is directed to file a certified copy of this Ordinance, and an accurate map of the Special Service Area, with the County Clerk of Kendall County. Section 12. Severability. If any section, paragraph, clause or provision of this Ordinance (including any section, paragraph, clause or provision of any exhibit to this Ordinance) shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other sections, paragraphs, clauses or provisions of this Ordinance (or of any of the exhibits to this Ordinance). Section 13. Repealer; Effect of Ordinance. All ordinances, resolutions and orders or parts of ordinances, resolutions and orders in conflict with this Ordinance are repealed to the extent of such conflict. The City Clerk shall cause this Ordinance to be published in pamphlet form. This Ordinance shall be effective upon its passage and publication as provided by law. 9 4838-4320-3718.3 PASSED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS this ____ day of __________, 2019. VOTING AYE: VOTING NAY: ABSENT: ABSTAINED: NOT VOTING: APPROVED: Mayor ATTEST: ________________________________ City Clerk A-1 4838-4320-3718.3 Exhibit A UNITED CITY OF YORKVILLE SPECIAL SERVICE AREA NUMBER 2003-101 4838-4320-3718.3 Exhibit B Trust Indenture 4819-7089-8566.4 TRUST INDENTURE between UNITED CITY OF YORKVILLE, ILLINOIS and AMALGAMATED BANK OF CHICAGO as Trustee Dated as of ________ 1, 2019 UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS SPECIAL SERVICE AREA NUMBER 2003-101 (WINDETT RIDGE PROJECT) SPECIAL TAX REFUNDING BONDS, SERIES 2019 i 4819-7089-8566.4 TABLE OF CONTENTS ARTICLE 1 STATUTORY AUTHORITY AND DEFINITIONS ................................................ 3 Section 1.1 Authority for this Indenture ........................................................................ 3 Section 1.2 Agreement for Benefit of Owners of the Series 2019 Bonds ..................... 3 Section 1.3 Definitions................................................................................................... 3 ARTICLE 2 BOND DETAILS ....................................................................................................... 8 Section 2.1 Purpose of Issuance; Amount of Series 2019 Bonds .................................. 8 Section 2.2 Form; Denominations; Numbers................................................................. 9 Section 2.3 Date of Bonds: CUSIP Identification Numbers ......................................... 9 Section 2.4 Maturity; Interest Rate ................................................................................ 9 Section 2.5 Interest......................................................................................................... 9 Section 2.6 Form of Series 2019 Bonds; Execution; Authentication .......................... 10 Section 2.7 Payment of the Series 2019 Bonds ........................................................... 10 Section 2.8 Appointment of Trustee ............................................................................ 10 Section 2.9 Registration of Series 2019 Bonds; Persons Treated as Owners .............. 10 Section 2.10 Global Form; Securities Depository ......................................................... 11 Section 2.11 Additional Bonds ...................................................................................... 12 ARTICLE 3 REDEMPTION OF SERIES 2019 BONDS ............................................................ 13 Section 3.1 Mandatory Sinking Fund Redemption ...................................................... 13 Section 3.2 Optional Redemption ................................................................................ 13 Section 3.3 Mandatory Redemption upon Condemnation and Change in Density ...................................................................................................... 13 Section 3.4 Special Mandatory Redemption from Optional Prepayment of Special Tax................................................................................................ 14 Section 3.5 Redemption Provisions; Notice of Redemption ....................................... 14 Section 3.6 Purchase in Lieu of Redemption ............................................................... 15 ARTICLE 4 APPLICATION OF PROCEEDS ............................................................................ 15 Section 4.1 Application of Proceeds ............................................................................ 15 ARTICLE 5 SECURITY FOR THE SERIES 2019 BONDS ....................................................... 16 Section 5.1 Limited Obligations .................................................................................. 16 Section 5.2 Levy of Special Tax .................................................................................. 16 ARTICLE 6 FUNDS AND ACCOUNTS .................................................................................... 17 Section 6.1 Bond and Interest Fund ............................................................................. 17 Section 6.2 Reserve Fund ............................................................................................ 19 Section 6.3 Reserved .................................................................................................... 20 Section 6.4 Administrative Expense Fund ................................................................... 20 Section 6.5 Rebate Fund .............................................................................................. 20 Section 6.6 Investment of Funds .................................................................................. 20 ARTICLE 7 COVENANTS AND AGREEMENTS OF THE CITY ........................................... 21 Section 7.1 Tax Covenants .......................................................................................... 21 ii 4819-7089-8566.4 Section 7.2 Levy and Collection of Taxes ................................................................... 22 Section 7.3 Proper Books and Records ........................................................................ 23 Section 7.4 Against Encumbrances.............................................................................. 23 Section 7.5 Continuing Disclosure Undertaking ......................................................... 23 Section 7.6 Municipal Bond Insurance Policy; Covenants In Favor of Bond Insurer ....................................................................................................... 23 ARTICLE 8 DEFAULTS AND REMEDIES............................................................................... 23 Section 8.1 Events of Default ...................................................................................... 23 Section 8.2 Remedies ................................................................................................... 24 Section 8.3 Notice of Default....................................................................................... 25 Section 8.4 Termination of Proceedings by Trustee .................................................... 25 Section 8.5 Right of Bondholders to Control Proceedings .......................................... 25 Section 8.6 Right of Bondholders to Institute Suit ...................................................... 25 Section 8.7 Suits by Trustee......................................................................................... 26 Section 8.8 Remedies Cumulative ............................................................................... 26 Section 8.9 Waiver of Default ..................................................................................... 26 Section 8.10 Application of Moneys After Default ....................................................... 26 ARTICLE 9 TRUSTEE ................................................................................................................ 27 Section 9.1 Appointment of the Trustee ...................................................................... 27 Section 9.2 Performance of Duties .............................................................................. 27 Section 9.3 Instruments Upon Which Trustee May Rely ............................................ 28 Section 9.4 Trustee not Responsible for Recitals and Other Matters .......................... 29 Section 9.5 Trustee May Acquire Series 2019 Bonds ................................................. 29 Section 9.6 Qualification of Trustee ............................................................................ 29 Section 9.7 Resignation or Removal of Trustee and Appointment of Successor ........ 30 Section 9.8 Concerning the Successor Trustee ............................................................ 31 Section 9.9 Monthly Statements .................................................................................. 31 ARTICLE 10 SUPPLEMENTAL INDENTURES ...................................................................... 31 Section 10.1 Supplemental Indentures Not Requiring Consent of Bondholders ........... 31 Section 10.2 Supplemental Indentures Requiring Consent of Bondholders .................. 32 Section 10.3 Supplemental Indenture to Modify this Indenture .................................... 33 Section 10.4 Trustee May Rely Upon Opinion of Counsel Re: Supplemental Indenture ................................................................................................... 33 Section 10.5 Notation..................................................................................................... 33 Section 10.6 Opinion of Bond Counsel ......................................................................... 34 ARTICLE 11 DEFEASANCE ...................................................................................................... 34 Section 11.1 Defeasance ................................................................................................ 34 ARTICLE 12 MISCELLANEOUS .............................................................................................. 36 Section 12.1 Severability ............................................................................................... 36 Section 12.2 Notices ...................................................................................................... 36 Section 12.3 Holidays .................................................................................................... 37 Section 12.4 Execution of Counterparts ........................................................................ 37 iii 4819-7089-8566.4 Section 12.5 Applicable Law ......................................................................................... 37 Section 12.6 Immunity of Officers, Employees, Elected Officials of City ................... 37 Exhibit A-1 – United City of Yorkville Special Service Area Number 2005-108 Legal Description Exhibit A-2 – United City of Yorkville Special Service Area Number 2005-109 Legal Description Exhibit B – Form of Bond Exhibit C – Form of Satisfaction of Tax Lien Exhibit D – Form of Disbursement Request 4819-7089-8566.4 TRUST INDENTURE THIS TRUST INDENTURE (the “Indenture”) is made and entered into as of _________ 1, 2019, by and between the United City of Yorkville, Kendall County, Illinois, a municipal corporation organized and existing under and by virtue of the Constitution and laws of the State of Illinois (the “City”), and Amalgamated Bank of Chicago, Chicago, Illinois, a state banking corporation, as trustee (the “Trustee”). W I T N E S S E T H: WHEREAS, by Ordinance No. 2003-56 adopted at a meeting held on August 12, 2003, the City has established the “United City of Yorkville Special Service Area Number 2003-101” as further described in Exhibit A to this Indenture (the “Special Service Area Number 2003- 101”); and WHEREAS, pursuant to Ordinance No. 2003-57 adopted at a meeting commenced and finally adjourned on August 12, 2003 and pursuant to the Special Service Area Tax Law, 35 ILCS 200/27-5, et seq. (the “Special Service Area Act”) it was determined in the best interests of the City to issue $6,900,000 principal amount of the United City of Yorkville Special Service Area Number 2003-101, Special Tax Bonds, Series 2003 (Windett Ridge Project) (the “Prior Bonds”) for the purpose of providing a portion of the funds needed for costs of the Special Services (as defined below) within Special Service Area Number 2003-101; and WHEREAS, the Bond Ordinance authorized the Mayor and City Clerk to establish certain specific terms of the Series 2019 Bonds by executing and delivering a Bond Purchase Agreement with the Purchaser (defined below) and a Bond Order pursuant to the Bond Ordinance; and WHEREAS, pursuant to the terms so established the City will issue $________ principal amount of Series 2019 Bonds upon the terms specified in this Indenture; and WHEREAS, it is in the public interest and for the benefit of the City, Special Service Area Number 2003-101 (the “Special Service Area”) and the owners of the Series 2019 Bonds that the City enter into this Indenture to provide for the issuance of the Series 2019 Bonds, the disbursement of proceeds of the Series 2019 Bonds, the deposit of the Special Taxes levied pursuant to the Bond Ordinance securing the Series 2019 Bonds, and the administration and payment of the Series 2019 Bonds; and WHEREAS, all things necessary to cause the Series 2019 Bonds, when executed by the City and issued as provided in the Special Service Area Act, the Local Government Debt Reform Act (as defined below), the Bond Ordinance and this Indenture, to be legal, valid and binding and special obligations of the City in accordance with their terms, and all things necessary to cause the creation, authorization, execution and delivery of this Indenture and the creation, authorization, execution and issuance of the Series 2019 Bonds, subject to the terms of this Indenture, have in all respects been duly authorized; 2 4819-7089-8566.4 NOW, THEREFORE, THIS INDENTURE OF TRUST WITNESSETH: GRANTING CLAUSES That the City in consideration of the premises, the acceptance by the Trustee of the trusts created hereby and the purchase and acceptance of the Series 2019 Bonds by the owners thereof, and of the sum of one hundred dollars, lawful money of the United States of America, to it duly paid by the Trustee at or before the execution and delivery of these presents, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, in order to secure the payment of the principal of, premium, if any, and interest on the Series 2019 Bonds according to their tenor and effect, and to secure the performance and observance by the City of all the covenants expressed or implied herein and in the Series 2019 Bonds, does hereby pledge and assign, and grant a security interest in, the following to the Trustee, and its successors in trust and assigns forever, to secure the performance of the obligations of the City hereinafter set forth; GRANTING CLAUSE FIRST All right, title and interest of the City in and to the Special Taxes (defined below) and any monies held under this Indenture by the Trustee, including the proceeds of the Series 2019 Bonds and the interest, profits and other income derived from the investment thereof other than amounts held by the Trustee in the Administrative Expense Fund and the Rebate Fund; GRANTING CLAUSE SECOND All funds, monies, property and security and any and all other rights and interests in property whether tangible or intangible from time to time hereafter by delivery or by writing of any kind, conveyed, mortgaged, pledged, assigned or transferred as and for additional security hereunder for the Series 2019 Bonds by the City or by anyone on its behalf or with its written consent [including without limitation the Bond Insurance Policy and the proceeds paid thereunder], to the Trustee, which is hereby authorized to receive any and all such property at any and all times and to hold and apply the same subject to the terms hereof; TO HAVE AND TO HOLD, all and singular the Trust Estate, whether now owned or hereafter acquired, unto the Trustee and its respective successors in said trust and assigns forever; IN TRUST NEVERTHELESS, upon the terms and trust herein set forth for the equal and proportionate benefit, security and protection of all present and future owners of the Series 2019 Bonds from time to time issued under and secured by this Indenture without privilege, priority or distinction as to the lien or otherwise of any of the Series 2019 Bonds over any of the other Series 2019 Bonds (except as otherwise provided herein); PROVIDED, HOWEVER, that if the City, its successors or assigns, shall pay, or cause to be paid, the principal of, premium, if any, and interest on the Series 2019 Bonds due or to become due thereon, at the times and in the manner mentioned in the Series 2019 Bonds according to the true intent and meaning thereof, and shall cause the payments to be made on the Series 2019 Bonds as required under this Indenture, or shall provide, as permitted hereby, for the 3 4819-7089-8566.4 payment thereof by depositing with the Trustee the entire amount due or to become due thereon and shall cause to be kept, performed and observed all of its covenants and conditions pursuant to the terms of this Indenture, and shall pay or cause to be paid all sums of money due or to become due in accordance with the terms and provisions hereof, then upon the final payment thereof, this Indenture and the rights hereby granted shall cease, determine and be void; otherwise this Indenture is to be and remain in full force and effect. THIS INDENTURE OF TRUST FURTHER WITNESSETH, and it is expressly declared, that all Series 2019 Bonds issued and secured hereunder are to be issued, authenticated and delivered and all said property, rights and interests, and amounts hereby assigned and pledged are to be dealt with and disposed of under, upon and subject to the terms, conditions, stipulations, covenants, agreements, trusts, uses and purposes as herein expressed, and the City has agreed and covenanted, and does hereby agree and covenant with the Trustee and with the respective owners of the Series 2019 Bonds as follows: ARTICLE 1 STATUTORY AUTHORITY AND DEFINITIONS Section 1.1 Authority for this Indenture. This Indenture is entered into pursuant to the powers of the City pursuant to Part 6 of Section 7 of Article VII of the 1970 Constitution of the State of Illinois and pursuant to the respective provisions of the Special Service Area Act, the Local Government Debt Reform Act and the Bond Ordinance. Section 1.2 Agreement for Benefit of Owners of the Series 2019 Bonds. The provisions, covenants and agreements to be performed by or on behalf of the City under this Indenture shall be for the equal benefit, protection and security of the Bondholders except as otherwise expressly provided herein. All of the Series 2019 Bonds, without regard to the time or times of their issuance or maturity, shall be of equal rank without preference, priority or distinction of any of the Series 2019 Bonds over any other of the Series 2019 Bonds, except as expressly provided in or permitted by this Indenture. The Trustee may become the owner of any of the Series 2019 Bonds in its own or any other capacity with the same rights it would have if it were not the Trustee. Section 1.3 Definitions. Unless the context otherwise requires, the terms defined in this Section 1.3 shall, for all purposes of the Indenture, of any Supplemental Indenture, and of any certificate, opinion or other document mentioned in this Indenture, have the meanings specified below. All references in this Indenture to “Articles,” “Sections” and other subdivisions are to the corresponding Articles, Sections or subdivisions of this Indenture, and the words “herein,” “hereof,” “hereunder” and other words of similar import refer to this Indenture as a whole and not to any particular Article, Section or subdivision of this Indenture. “Administrative Expenses” means the following actual or reasonably estimated costs permitted in accordance with the Special Service Area Act and directly related to the administration of the Special Service Area and the Series 2019 Bonds as determined by the City or the Consultant on its behalf: the costs of computing the Special Taxes and of preparing the annual Special Tax collection schedules and the amended Special Tax Roll; the costs of 4 4819-7089-8566.4 collecting the Special Taxes (whether by the City, the County or otherwise), the costs of remitting the Special Taxes to the Trustee; the costs of the Trustee and any fiscal agent (including its legal counsel) in the discharge of the duties required of it under this Indenture or any trustee or fiscal agent agreement; the costs of applying for and maintaining ratings from any nationally recognized rating agency; [the fees and expenses of any Bond Insurer required to be paid by the City to the Bond Insurer pursuant to the provisions of this Indenture]; the costs of the Rebate Consultant; the costs of the City or its designee in complying with disclosure requirements of applicable federal and state securities laws and of the Special Service Area Act, including, but not limited to, public inquiries regarding the Special Taxes, any termination payments owed by the City in connection with any guaranteed investment contract, forward purchase agreement or other investment of funds held under this Indenture; the costs associated with the release of funds from any escrow account or fund held under this Indenture; and amounts advanced by the City for any other administrative purposes of the Special Service Area, including the costs of computing Special Tax prepayment amounts, recordings related to the prepayment, discharge or satisfaction of Special Tax; the costs of commencing foreclosure and pursuing collection of delinquent Special Tax; the administrative costs associated with upgrading the software utilized by Kendall County needed to levy the Special Taxes and the reasonable fees of legal counsel of the City or the Trustee incurred in connection with any of the foregoing. “Administrative Expense Fund” means the fund by that name established pursuant to Section 6.4 of this Indenture. “Administrative Services Agreement” means the Agreement for Administrative Services entered into as of the date hereof between the City and the Consultant. “Authorized Denomination” means denominations of $5,000 and integral multiples of $1,000 in excess thereof. “Authorized Officer” means the Mayor, the City Clerk, the Treasurer, or any other officer designated as such pursuant to a certificate of the Mayor delivered to the Trustee. “Beneficial Owner” means, when the Series 2019 Bonds are in a book-entry system, any person who acquires a beneficial ownership interest in a Series 2019 Bond held by DTC. “Bond and Interest Fund” means the fund by that name established pursuant to Section 6.1 of this Indenture. [“Bond Insurance Policy” means the municipal bond insurance policy issued by the Bond Insurer guaranteeing the scheduled payment of principal of and interest on the Series 2019 Bonds when due.] [“Bond Insurer” means _______________________________, a ______________, or any successor thereto or assignee thereof.] “Bond Registrar” means Amalgamated Bank of Chicago and its successors or assigns. “Bondholder,” “Holder” or “Owner” means the person in whose name such Series 2019 Bond is registered in the bond register maintained by the Bond Registrar. 5 4819-7089-8566.4 “Business Day” means a day on which banks in Chicago, Illinois, and New York, New York are open to transact business. “City” means the United City of Yorkville, Kendall County, Illinois. “Code” means the Internal Revenue Code of 1986, as amended. “Consultant” means David Taussig & Associates, Inc., and its successors and assigns or any other firm selected by the City to assist it in administering the Special Service Area and the extension and collection of Special Taxes pursuant to the Special Tax Roll and Report. “Continuing Disclosure Agreement” means the Continuing Disclosure Agreement between the City and the Dissemination Agent named therein. “Corporate Authorities” means the Mayor and City Council of the City. “Costs of Issuance Account” means the account by that name established pursuant to Section 6.4 of this Indenture. “County” means Kendall County, Illinois. “Defeasance Securities” means any bond or other obligations which, as to both principal and interest, constitute direct obligations of, or the timely payment of which are unconditionally guaranteed by, the United States of America, and any certificates or any other evidences of an ownership interest in obligations or in specified portions thereof (which may consist of specified portions of the interest thereon) of the character described in this definition. “Depository Participant” shall have the meaning given that term in Section 2.10 of this Indenture. “Disbursement Request” means a request from the City signed by an Authorized Officer requesting a disbursement of amounts held in the Cost of Issuance Account in the form attached hereto as Exhibit D. “DTC” means The Depository Trust Company, New York, New York. “Establishing Ordinance” means Ordinance No. 2003-56 adopted on August 12, 2003. “Event of Default” shall have the meaning given that term in Section 8.1 of this Indenture. “Foreclosure Proceeds” means the proceeds of any redemption or sale of property in the Special Service Area sold as the result of a foreclosure action of the lien of the Special Taxes. “Government Securities” means bonds, notes, certificates of indebtedness, treasury bills or other securities constituting direct obligations of the United States of America and all securities and obligations, the prompt payment of principal of and interest on which is guaranteed by a pledge of the full faith and credit of the United States of America. 6 4819-7089-8566.4 “Indenture” means this Trust Indenture dated as of __________ 1, 2019 between the City and the Trustee, as amended and supplemented from time to time. “Indirect Participant” shall have the meaning given that term in Section 2.10 of this Indenture. “Interest Payment Date” means March 1 and September 1 of each year commencing on September 1, 2019. “Letter of Representations” means the Blanket Issuer Letter of Representations dated August 29, 2002 from the City to DTC, as amended from time to time. “Local Government Debt Reform Act” means the Local Government Debt Reform Act, 30 ILCS §350/1 et seq., as amended. “Maximum Parcel Special Tax” shall have the meaning given that term in the Special Tax Roll and Report. “Official Statement” means the Official Statement dated _____________, 2019 relating to the Bonds. “Parcel” shall have the meaning given that term in the Special Tax Roll and Report. “Prior Bonds” means the Series 2003 Bonds. “Purchase Contract” means the Bond Purchase Agreement dated ___________, 2019 between the Purchaser and the City. “Purchaser” means D.A. Davidson & Co. “Qualified Investments” means, to the extent permitted by then applicable Illinois law, the following: (a) Government Securities; (b) bonds, notes, debentures, or other similar obligations of the United States of America or its agencies, rated in the highest general classification established by a rating service of nationally recognized expertise in rating such obligations, including (i) federal land banks, federal intermediate credit banks, banks for cooperative, federal farm credit banks, or any other entity authorized to issue debt obligations under the Farm Credit Act of 1971 (12 U.S.C. 2001 et seq.,); (ii) the federal home loan banks and the federal home loan mortgage corporation; and (iii) any other agency created by Act of Congress; (c) interest bearing certificates of deposit, interest bearing savings accounts, interest bearing time deposits, or other investments constituting direct obligations of any bank as defined by the Illinois Banking Act which are insured by the Federal Deposit Insurance Corporation; 7 4819-7089-8566.4 (d) money market mutual funds registered under the Investment Company Act of 1940 as amended (including those of an affiliate of the Trustee for which the Trustee or any of its affiliates provides management advisory or other services) invested solely in obligations listed in paragraph (a) and (b) above including any mutual fund from which the Trustee or any of its affiliates may receive compensation; together with such other investments as shall from time to time be lawful for the investment of City funds and shall be approved by the holders of not less than fifty-one percent (51%) of aggregate principal amount of Series 2019 Bonds outstanding; provided that “Qualified Investments” shall not include a financial instrument, commonly known as a “derivative,” whose performance is derived, at least in part, from the performance of any underlying asset, including, without limitation, futures, options on securities, options on futures, forward contracts, swap agreements, structured notes and participations in pools of mortgages or other assets. “Rebate Consultant” means an entity selected by the City expert in the calculation of rebate amounts pursuant to Section 148 of the Internal Revenue Code of 1986, as amended. If at any time the Rebate Consultant resigns or is removed, and the City shall not have appointed a successor within 30 days, the Rebate Consultant shall be an entity selected by the Trustee. “Rebate Fund” means the fund by that name established pursuant to Section 6.5 of this Indenture. “Rebate Requirement” shall have the meaning given that term in Section 7.1(b) of this Indenture. “Record Date” means the fifteenth day of the month preceding an Interest Payment Date. “Reserve Fund” means the fund by that name created pursuant to Section 6.2 of this Indenture. “Reserve Fund Credit” shall have the meaning given that term in Section A of Exhibit B to the Special Tax Roll and Report. “Reserve Requirement” means an amount equal to $__________ as adjusted for prepayments as set forth in Section 6.1 of this Indenture. “Series 2019 Bonds” means the City’s Special Service Area Numbers 2003-101 in the aggregate principal amount of $______________. “Special Redemption Account” means the account by that name established pursuant to Section 6.1 of this Indenture. “Special Service Area” means United City of Yorkville Special Service Area Number 2003-101, described more fully in Exhibit A to this Indenture. “Special Service Area Act” means the Special Service Area Tax Law, 35 ILCS §200/27-5 et seq., as amended. 8 4819-7089-8566.4 “Special Services” means the improvements benefiting the Special Service Area consisting of engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, equestrian paths and related street improvements, and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs to serve the Special Service Area. “Special Tax Requirement” means the “Special Tax Requirement” as defined in Section II of the Special Tax Roll and Report, provided that credit may be given for any amounts on deposit in the Funds and Accounts created by this Indenture and available to pay the Special Tax Requirement. “Special Tax Roll” means the special tax roll for the payment of the Series 2019 Bonds established and amended from time to time pursuant to the Special Tax Roll and Report. “Special Tax Roll and Report” means the United City of Yorkville Special Service Area Number 2003-101 Special Tax Roll and Report including all exhibits attached thereto, prepared by the Consultant as amended from time to time. “Special Taxes” means the taxes levied by the City on all taxable real property within the Special Service Area pursuant to the Special Tax Roll and this Indenture. “Supplemental Indenture” means an indenture adopted by the Corporate Authorities of the City as provided in Article 10 hereof which amends or supplements this Indenture. “Tax Agreement” or “Tax Agreements” means the Tax Compliance Agreement of the City dated the date of issuance and delivery of the Series 2019 Bonds, as amended from time to time. “Trustee” means Amalgamated Bank of Chicago, Chicago, Illinois and its successors and assigns. “Trust Estate” means the property conveyed to the Trustee pursuant to the Granting Clauses of this Indenture. ARTICLE 2 BOND DETAILS Section 2.1 Purpose of Issuance; Amount of Series 2019 Bonds. The sum of $__________ shall be borrowed by the City pursuant to the Special Service Area Act and the Local Government Debt Reform Act for the purpose of paying a portion of the costs of refunding the Prior Bonds, including the costs of the City in connection with the issuance of the Series 2019 Bonds, deposits to the Reserve Fund and the Administrative Expense Fund. In evidence of such borrowing, Series 2019 Bonds in the aggregate principal amount of $_________ shall be 9 4819-7089-8566.4 issued as provided in this Indenture. The total principal amount of Bonds that may be issued pursuant to this Indenture is $__________. Section 2.2 Form; Denominations; Numbers. The Series 2019 Bonds shall be issued only in fully registered form without coupons and in the denominations of $5,000 and integral multiples of $1,000 in excess of that sum. Section 2.3 Date of Bonds: CUSIP Identification Numbers. The Series 2019 Bonds shall be dated as of the date of delivery of the Series 2019 Bonds to the Purchaser upon original issuance. CUSIP identification numbers shall be imprinted on the Series 2019 Bonds, provided that any failure on the part of the City or the Trustee to use such CUSIP numbers in any notice to any Bondholders shall not constitute an event of default or any violation of the City’s contract with such Bondholders and shall not impair the effectiveness of such notice. Section 2.4 Maturity; Interest Rate. The Series 2019 Bonds shall mature and become payable on the date and in the amount and shall bear interest at the rate set forth below: (March 1) Year Amount Interest Rate 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Section 2.5 Interest. The Series 2019 Bonds shall bear interest at the rates set forth in Section 2.4 payable on the Interest Payment Dates in each year with the first Interest Payment Date being September 1, 2019. Interest on the Series 2019 Bonds shall be calculated on the basis of a 360-day year composed of twelve 30-day months. Each Series 2019 Bond shall bear interest from the Interest Payment Date next preceding the date of authentication of such Series 2019 Bond unless (i) it is authenticated on an Interest Payment Date, in which event it shall bear interest from such date of authentication, or (ii) it is authenticated prior to an Interest Payment Date and after the close of business on the Record Date preceding such Interest Payment Date, in which event it shall bear interest from such Interest Payment Date, or (iii) it is authenticated prior to the Record Date preceding the first Interest Payment Date, in which event it shall bear interest from its dated date; provided, however, that if at the time of authentication of a Series 2019 Bond, interest is in default on such Series 2019 Bond, such Series 2019 Bond shall bear interest 10 4819-7089-8566.4 from the Interest Payment Date to which interest had previously been paid or made available for payment on such Series 2019 Bond. Section 2.6 Form of Series 2019 Bonds; Execution; Authentication. The Series 2019 Bonds shall be in substantially the form set forth in Exhibit B to this Indenture. Each Series 2019 Bond shall be executed by the manual or facsimile signature of the Mayor and the manual or facsimile signature of the City Clerk and shall have the corporate seal of the City affixed to it (or a facsimile of that seal printed on it). The Mayor and the City Clerk (if they have not already done so) are authorized and directed to file with the Illinois Secretary of State their manual signatures certified by them pursuant to the Uniform Facsimile Signatures of Public Officials Act, as amended, which shall authorize the use of their facsimile signatures to execute the Series 2019 Bonds. Each Series 2019 Bond so executed shall be as effective as if manually executed. In case any officer of the City whose signature or a facsimile of whose signature shall appear on the Series 2019 Bonds shall cease to be such officer before authentication and delivery of any of the Series 2019 Bonds, that signature or facsimile signature shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. No Series 2019 Bond shall be valid for any purpose unless and until a certificate of authentication on that Series 2019 Bond substantially in the form set forth in the bond form in Exhibit B to this Indenture shall have been duly executed by the Trustee appointed by this Indenture as authenticating agent of the City. Execution of that certificate upon any Series 2019 Bond shall be conclusive evidence that the Series 2019 Bond has been authenticated and delivered under this Indenture. Section 2.7 Payment of the Series 2019 Bonds. The Series 2019 Bonds shall be payable in lawful money of the United States at the office of the Trustee. The principal of each Series 2019 Bond shall be payable at maturity upon presentment of the Series 2019 Bond at the office of the Trustee. Interest on each Series 2019 Bond shall be payable on each Interest Payment Date by check or draft of the Trustee mailed to the person in whose name that Series 2019 Bond is registered on the books of the Bond Registrar at the close of business on the Record Date. During such time as the Series 2019 Bonds are registered so as to participate in a securities depository system with DTC, principal of and interest and redemption premium on each Series 2019 Bond shall be payable by wire transfer pursuant to instructions from DTC. Section 2.8 Appointment of Trustee. Amalgamated Bank of Chicago, Chicago, Illinois, is appointed Trustee and Bond Registrar for the Series 2019 Bonds. Section 2.9 Registration of Series 2019 Bonds; Persons Treated as Owners. The Series 2019 Bonds shall be negotiable, subject to the following provisions for registration and registration of transfer. The City shall maintain books for the registration of the Series 2019 Bonds at the office of the Bond Registrar. Each Series 2019 Bond shall be fully registered on those books in the name of its owner, as to both principal and interest. Transfer of each Series 2019 Bond shall be registered only on those books upon surrender of that Series 2019 Bond to the Bond Registrar by the registered owner or his or her attorney duly authorized in writing together with a written instrument of transfer satisfactory to the Bond Registrar duly executed by the registered owner or his or her duly authorized attorney. Upon surrender of a Series 2019 Bond for registration of transfer, the City shall execute, the Trustee shall authenticate, and the 11 4819-7089-8566.4 Bond Registrar shall deliver, in the name of the transferee, one or more new Series 2019 Bonds of the same aggregate principal amount and of the same maturity as the Series 2019 Bond surrendered. Series 2019 Bonds may be exchanged, at the option of the registered owner, for an equal aggregate principal amount of Series 2019 Bonds of the same maturity of any other Authorized Denominations, upon surrender of those Series 2019 Bonds at the office of the Bond Registrar with a written instrument of transfer satisfactory to the Bond Registrar duly executed by the registered owner or his or her duly authorized attorney. In all cases in which the privilege of exchanging or transferring Series 2019 Bonds is exercised, the City shall execute, the Trustee shall authenticate, and the Bond Registrar shall deliver, Series 2019 Bonds in accordance with the provisions of this Indenture. All Series 2019 Bonds surrendered in any exchange or transfer shall be canceled immediately by the Bond Registrar. For every exchange or registration of transfer of Series 2019 Bonds, the City or the Bond Registrar may make a charge sufficient to reimburse it for any tax, fee or other governmental charge, other than one imposed by the City, required to be paid with respect to that exchange or registration of transfer, and payment of that charge by the person requesting exchange or registration of transfer shall be a condition precedent to that exchange or registration of transfer. No other charge may be made by the City or the Bond Registrar as a condition precedent to exchange or registration of transfer of any Series 2019 Bond. The Bond Registrar shall not be required to exchange or register the transfer of any Series 2019 Bond following the close of business on the 15th day of the month preceding any Interest Payment Date on such Series 2019 Bond, nor to transfer or exchange any Series 2019 Bond after notice calling such Series 2019 Bond for redemption has been mailed, nor during a period of 15 days next preceding mailing of a notice of redemption of any Series 2019 Bonds. The City, the Trustee and the Bond Registrar may treat the registered owner of any Series 2019 Bond as its absolute owner, whether or not that Series 2019 Bond is overdue, for the purpose of receiving payment of the principal of or interest on that Series 2019 Bond and for all other purposes, and neither the City, the Bond Registrar nor the Trustee shall be affected by any notice to the contrary. Payment of the principal of and interest on each Series 2019 Bond shall be made only to its registered owner, and all such payments shall be valid and effective to satisfy the obligation of the City on that Series 2019 Bond to the extent of the amount paid. Section 2.10 Global Form; Securities Depository. It is intended that the Series 2019 Bonds be registered so as to participate in a securities depository system with DTC, as set forth herein. The Series 2019 Bonds shall be initially issued in the form of a single fully registered Series 2019 Bond for each of the maturities as established in Section 2.4 of this Indenture. Upon initial issuance, the ownership of the Series 2019 Bonds shall be registered in the name of Cede & Co., or any successor thereto, as nominee for DTC. The City and the Trustee are authorized to execute and deliver such letters to or agreements with DTC as shall be necessary to effectuate the securities depository system of DTC, including the Letter of Representations. With respect to Series 2019 Bonds registered in the name of Cede & Co., as nominee of DTC, the City, the Bond 12 4819-7089-8566.4 Registrar and the Trustee shall have no responsibility or obligation to any broker-dealer, bank or other financial institution for which DTC holds Series 2019 Bonds from time to time as securities depository (each such broker-dealer, bank or other financial institution being referred to herein as a “Depository Participant”) or to any person on behalf of whom such a Depository Participant holds an interest in the Series 2019 Bonds (each such person being herein referred to as an “Indirect Participant”). Without limiting the immediately preceding sentence, the City, the Bond Registrar and the Trustee shall have no responsibility or obligation with respect to (a) the accuracy of the records of DTC, Cede & Co., or any Depository Participant with respect to the ownership interest in the Series 2019 Bonds, (b) the delivery to any Depository Participant or any Indirect Participant or any other person, other than a registered owner of a Series 2019 Bond, of any notice with respect to the Series 2019 Bonds, including any notice of redemption or (c) the payment to any Depository Participant or Indirect Participant or any other person, other than a registered owner of a Series 2019 Bond, of any amount with respect to principal of, premium, if any, or interest on, the Series 2019 Bonds. While in the securities depository system of DTC, no person other than Cede & Co., or any successor thereto, as nominee for DTC, shall receive a Series 2019 Bond certificate with respect to any Series 2019 Bond. Upon delivery by DTC to the Trustee of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and subject to the provisions of this Indenture with respect to the payment of interest by the mailing of checks or drafts to the registered owners of Series 2019 Bonds at the close of business on the record date applicable to any interest payment date, the name “Cede & Co.” in this Indenture shall refer to such new nominee of DTC. In the event that (a) the City determines that DTC is incapable of discharging its responsibilities described herein and in the Letter of Representations, (b) the Letter of Representations shall be terminated for any reason or (c) the City determines that it is in the best interests of the Beneficial Owners of the Series 2019 Bonds that they be able to obtain certificated Series 2019 Bonds, the City shall notify DTC of the availability through DTC of Series 2019 Bond certificates and the Series 2019 Bonds shall no longer be restricted to being registered in the name of Cede & Co., as nominee of DTC. At that time, the City may determine that the Series 2019 Bonds shall be registered in the name of and deposited with a successor depository operating a securities depository system, as may be acceptable to the City or such depository’s agent or designee, and if the City does not select such alternate securities depository system then the Series 2019 Bonds may be registered in whatever name or names registered owners of Bonds transferring or exchanging Series 2019 Bonds shall designate, in accordance with the provisions hereof. Notwithstanding any other provisions of this Indenture to the contrary, so long as any Series 2019 Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to principal of, premium, if any, and interest on the Series 2019 Bonds and all notices with respect to the Series 2019 Bonds shall be made and given, respectively, in the manner provided in the Letter of Representations. Section 2.11 Additional Bonds. Only the Series 2019 Bonds will be issued under this Indenture. No additional bonds will be issued that are secured by a pledge of the Special Taxes other than bonds or other obligations issued for the purpose of refunding all or a portion of the Series 2019 Bonds. 13 4819-7089-8566.4 ARTICLE 3 REDEMPTION OF SERIES 2019 BONDS Section 3.1 [Mandatory Sinking Fund Redemption. The Series 2019 Bonds maturing on March 1, ____ are subject to mandatory redemption by operation of the provisions of this Section 3.1 and Section 3.5 from amounts on deposit in the Bond and Interest Fund, in part and randomly, at the Redemption Price equal to the principal amount thereof to be redeemed, without Bond Premium, on March 1 of the years and in the amounts as follows: Redemption Date Principal March 1 Amount The City covenants that it will redeem the Series 2019 Bonds pursuant to the mandatory sinking fund redemption requirements for the Series 2019 Bonds to the extent amounts are on deposit in the Bond and Interest Fund. Proper provision for mandatory redemption having been made, the City covenants that the Series 2019 Bonds so selected for redemption shall be payable upon redemption and taxes have been levied and will be collected as provided herein and in the Bond Ordinance for such purposes.] Section 3.2 Optional Redemption. The Series 2019 Bonds are subject to optional redemption prior to maturity at the option of the City, in whole or in part, on any date on or after March 1, 2027, at a redemption price of par plus accrued and unpaid interest to the date of redemption. Any optional redemption of Series 2019 Bonds in part shall be applied, to the extent possible, to reduce pro rata the amount of Series 2019 Bonds maturing [or required to be redeemed by mandatory sinking fund redemption pursuant to Section 3.1 of this Indenture], and so as to maintain the proportion of principal maturing [or subject to mandatory sinking fund redemption] in each year to the total original principal amount of Series 2019 Bonds. Section 3.3 Mandatory Redemption upon Condemnation and Change in Density. (a) The Series 2019 Bonds, are subject to mandatory redemption on any Interest Payment Date, in part, at a redemption price equal to the principal amount to be redeemed, together with accrued interest to the date fixed for redemption, without premium, from amounts in the Bond and Interest Fund consisting of the proceeds received by the City in connection with a condemnation of any of the Special Services or any other property dedicated to, or owned by, the City within the Special Service Area and allocable to the Series 2019 Bonds as determined by the Consultant and which proceeds are not used by the City to rebuild the Special Services. 14 4819-7089-8566.4 (b) The Series 2019 Bonds are subject to mandatory redemption on any Interest Payment Date, in whole or in part, at a redemption price equal to the principal amount to be redeemed, together with accrued interest to the date fixed for redemption, without premium, in the event the Consultant notifies the Trustee of a mandatory prepayment of the Special Taxes upon a reduction in the Maximum Parcel Special Taxes as a result of a reduction in the number of single family, condominium or townhome dwelling units within the Special Service Area as set forth in the final plat or plats of subdivision approved by the City or any other event that reduces the total of the Maximum Parcel Special Tax as described in, and in the amounts set forth in, Section VI G of the Special Tax Roll and Report and Exhibit B thereto. Any mandatory redemption of the Series 2019 Bonds pursuant to this Section 3.3 shall be applied, to the extent possible, to reduce pro rata the amount of Series 2019 Bonds maturing [or required to be redeemed by mandatory sinking fund redemption pursuant to Section 3.1 of this Indenture] and so as to maintain the proportion of principal maturing [or subject to mandatory sinking fund redemption] in each year to the total original principal amount of the Series 2019 Bonds. Section 3.4 Special Mandatory Redemption from Optional Prepayment of Special Tax. The Series 2019 Bonds are also subject to mandatory redemption on any March 1, June 1, September 1, or December 1, in part, from optional prepayments of the Special Taxes from amounts available for disbursement from the Special Redemption Account pursuant to Section 6.1(d) and from amounts transferred from the Reserve Fund to the Special Redemption Account pursuant to Section 6.1(d), at a redemption price (expressed as a percentage of the principal amount of the Series 2019 Bonds to be redeemed), as set forth below, together with accrued interest on such Series 2019 Bonds to the date fixed for redemption: Redemption Dates Redemption Prices On or prior to February 28, 2026 102% March 1, 2026 through February 28, 2027 101 March 1, 2027 and thereafter 100 Any special mandatory redemption of the Series 2019 Bonds pursuant to this Section 3.4 shall be applied, to the extent possible, to reduce pro rata the amount of Series 2019 Bonds maturing [or required to be redeemed by mandatory sinking fund redemption pursuant to Section 3.1 of the Indenture] and so as to maintain the proportion of principal maturing [or subject to mandatory sinking fund redemption] in each year to the total original principal amount of Series 2019 Bonds. Section 3.5 Redemption Provisions; Notice of Redemption. If less than all the Series 2019 Bonds of any maturity are to be redeemed on any redemption date, the Bond Registrar appointed in this Indenture shall assign to each Series 2019 Bond of the maturity to be redeemed a distinctive number for each $1,000 of principal amount of that Series 2019 Bond. The Bond Registrar shall then select by lot from the numbers so assigned, using such method as it shall deem proper in its discretion, as many numbers as, at $1,000 per number, shall equal the principal amount of Series 2019 Bonds of that maturity to be redeemed; provided that following any redemption, no Series 2019 Bond shall be outstanding in an amount less than the minimum 15 4819-7089-8566.4 Authorized Denomination except [(a) as necessary to effect the mandatory sinking fund redemption of Series 2019 Bonds as provided in Section 3.1 hereof or (b)] to effect a special mandatory redemption from optional prepayments when the total aggregate principal amount of Bonds outstanding is $5,000 or less. Notice of the redemption of any Series 2019 Bonds, which by their terms shall have become subject to redemption, shall be given to the registered owner of each Series 2019 Bond or portion of a Series 2019 Bond called for redemption not less than 30 or more than 60 days before any date established for redemption of Series 2019 Bonds, by the Bond Registrar, on behalf of the City, by first class mail sent to the registered owner’s last address, if any, appearing on the registration books kept by the Bond Registrar. All notices of redemption shall include at least the designation, date and maturities of Series 2019 Bonds called for redemption, CUSIP Numbers, if available, and the date of redemption. In the case of a Series 2019 Bond to be redeemed in part only, the notice shall also specify the portion of the principal amount of the Series 2019 Bond to be redeemed. The mailing of the notice specified above to the registered owner of any Series 2019 Bond shall be a condition precedent to the redemption of that Series 2019 Bond, provided that any notice which is mailed in accordance with this Indenture shall be conclusively presumed to have been duly given whether or not the owner received the notice. The failure to mail notice to the owner of any Series 2019 Bond, or any defect in that notice, shall not affect the validity of the redemption of any other Series 2019 Bond for which notice was properly given. With respect to an optional redemption of any Series 2019 Bonds, unless moneys sufficient to pay the principal of, redemption premium, if any, and interest on the Series 2019 Bonds to be redeemed shall have been received by the Trustee prior to the giving of such notice of redemption, such notice may, at the option of the City, state that said redemption shall be conditional upon the receipt of such moneys by the Trustee on or prior to the date fixed for redemption. If such moneys are not received, such notice shall be of no force and effect, the City shall not redeem such Series 2019 Bonds and the Trustee shall give notice, in the same manner in which the notice of redemption was given, that such moneys were not so received and that such Series 2019 Bonds will not be redeemed. Section 3.6 Purchase in Lieu of Redemption. In lieu of redemption as provided in this Article 3, moneys in the Bond and Interest Fund may be used and withdrawn by the City, [subject to the prior written consent of the Bond Insurer,] for the purchase of outstanding Series 2019 Bonds, at public or private sale as and when, and at such prices (including brokerage and other charges) as the City may provide, but in no event may Series 2019 Bonds be purchased at a price in excess of the principal amount of such Series 2019 Bonds, plus interest accrued to the date of purchase and any premium which would otherwise be due if such Series 2019 Bonds were to be redeemed in accordance with this Indenture. ARTICLE 4 APPLICATION OF PROCEEDS Section 4.1 Application of Proceeds. The proceeds of the sale of the Series 2019 Bonds in the amount of $______________, which is net of underwriter’s discount in the amount of $________ plus original issue premium in the amount of $______________ [and net of the 16 4819-7089-8566.4 amount of $__________ which shall be paid by the Purchaser on behalf of the Issuer to the Bond Insurer, for the premium owed for the Bond Insurance Policy], and shall be applied as follows immediately upon receipt of the purchase price: 1. The amount of $__________ shall be transferred to U.S. Bank National Association, as trustee for the Prior Bonds, to be deposited into the Bond and Interest Fund for such bonds and used, together with other funds on deposit therein, to currently refund the Outstanding Prior Bonds at a Redemption Price equal to 100% of the principal amount of bonds to be redeemed, plus all accrued interest thereon to the ________, 2019 redemption date. 2. The amount of $__________ shall be deposited in the Reserve Fund. 3. The amount of $__________ shall be deposited in the Costs of Issuance Account of the Administrative Expense Fund. 4. The amount of $________ shall be deposited into the Administrative Expense Fund to be used to pay Administrative Expenses. All amounts received upon the sale of the Series 2019 Bonds, together with all interest and other investment earnings on those amounts, are appropriated and set aside for the purposes for which the Series 2019 Bonds are being issued as set forth in this Indenture. ARTICLE 5 SECURITY FOR THE SERIES 2019 BONDS Section 5.1 Limited Obligations. The Series 2019 Bonds shall constitute limited obligations of the City, payable from the Special Taxes and other moneys deposited in the Funds and Accounts established pursuant to Article 6 other than the Administrative Expense Fund and the Rebate Fund. The Series 2019 Bonds shall not constitute general obligations of the City and neither the full faith and credit nor the unlimited taxing power of the City shall be pledged as security for payment of the Series 2019 Bonds. Section 5.2 Levy of Special Tax. Pursuant to the Bond Ordinance there has been levied a Special Tax upon all taxable real property within the Special Service Area subject to the Special Taxes sufficient to pay and discharge the principal of the Series 2019 Bonds at maturity or mandatory sinking fund redemption dates and to pay interest on the Series 2019 Bonds for each year at the interest rates set forth in Section 2.4 of this Indenture and to pay estimated Administrative Expenses of the City for each year and to replenish the Reserve Fund to an amount equal to the Reserve Requirement. (a) The City Clerk has been directed to file a certified copy of the Bond Ordinance, and an accurate map of the Special Service Area, with the County Clerk of Kendall County. The Special Taxes shall be computed, extended and collected in accordance with the Special Tax Roll and Report and the Special Tax Roll, and divided among the taxable real property within the Special Service Area in accordance with the terms of the Establishing Ordinance and the Special Tax Roll and Report. It shall be the duty of the City and the City hereby covenants, annually on or before the last Tuesday of December for each of the years 2019 17 4819-7089-8566.4 through 2031 to calculate or cause the Consultant to calculate the Special Tax Requirement; to amend the Special Tax Roll pursuant to Section VI E of the Special Tax Roll and Report and provide the County tax collector with the amended Special Tax Roll; to adopt an ordinance approving the amount of the current calendar year’s Special Tax Requirement and abating the Special Taxes levied pursuant to the Bond Ordinance to the extent the taxes levied pursuant to the Bond Ordinance exceed the Special Tax Requirement as calculated by the City pursuant to the Establishing Ordinance and the Special Tax Roll and Report. On or before the last Tuesday of January for each of the years 2020 through 2032 the City shall notify the Trustee of the amount of the Special Tax Requirement and the amount of the Special Taxes to be abated. The City shall take all actions which shall be necessary to provide for the levy, extension, collection and application of the taxes levied by the Bond Ordinance, including enforcement of such taxes by providing the County with such information as is deemed necessary to enable the County to include any property subject to a delinquent Special Tax in the County Collector’s annual tax sale and as further provided in Section 7.2(c) hereof; and in the event the tax lien is forfeited at such tax sale upon request of [any Bond Insurer or] a majority of the Bondholders by instituting proceedings, including assigning to the Trustee its right to purchase as a taxing district the unpaid taxes due upon the property all in the manner provided by law; provided, however, that the obligation to purchase unpaid taxes, or institute any proceeding shall only arise in the event the City makes the determination that sufficient funds are on deposit in the Administrative Expense Fund to apply to the purchase of the unpaid taxes and/or pay the costs of any proceeding. The City covenants that to the extent necessary to enforce a prepayment it will adopt a supplemental levy ordinance in the event of a mandatory prepayment of the Special Taxes pursuant to Section VI G of the Special Tax Roll and Report caused by a reduction in the expected number of single family, condominium or townhome dwelling units as set forth in the final plats of subdivision approved by the City, to the extent that the mandatory prepayment amount calculated pursuant to the terms of Exhibit B to the Special Tax Roll and Report exceeds the Special Taxes levied for the year in which the prepayment is due pursuant to the Bond Ordinance. (b) Upon receipt by the Trustee of any prepayment of Special Tax in an amount calculated by the Consultant as being required pursuant to the Special Tax Roll and Report to satisfy the lien on a Parcel within the Special Service Area, the City and the Trustee shall execute a Satisfaction of Tax Lien substantially in the form of Exhibit C hereto, appropriately completed and the Trustee shall deliver the Satisfaction of Tax Lien to the City for filing with the Recorder of Deeds of Kendall County, Illinois. The City shall deliver a copy of each such Satisfaction of Tax Lien to the property owner of record and a copy of the recorded Satisfaction of Tax Lien to the Trustee. ARTICLE 6 FUNDS AND ACCOUNTS Section 6.1 Bond and Interest Fund. (a) There is hereby created and established with the Trustee a separate and special fund of the City established exclusively for paying principal of, interest on and 18 4819-7089-8566.4 redemption premium on the Series 2019 Bonds and which shall be designated as the “Special Service Area Number 2003-101 Special Tax Refunding Bonds Bond and Interest Fund” (the “Bond and Interest Fund”). Upon receipt by the Trustee, the Special Taxes and the Foreclosure Proceeds, including any interest and penalties collected in connection with such Special Tax or Foreclosure Proceeds shall be placed in the Bond and Interest Fund. The City may provide for the County to transmit directly to the Trustee for deposit to the Bond and Interest Fund any Special Tax collected by the County. In addition, proceeds received by the City in connection with a condemnation of any of the Special Services or any other property owned by or dedicated to the City within the Special Service Area and allocable to the Series 2019 Bonds as determined by the Consultant which is not used to rebuild the Special Services shall be deposited in the Bond and Interest Fund. Moneys deposited in the Bond and Interest Fund and investments of the Bond and Interest Fund shall never be commingled with or loaned to any other funds of the City. All interest and other investment earnings on the Bond and Interest Fund shall become, when received, a part of the Bond and Interest Fund. When the amount of condemnation proceeds deposited to the Bond and Interest Fund equals $1,000 or more, such amount shall be used to redeem Series 2019 Bonds pursuant to Section 3.3 of this Indenture on the next Interest Payment Date. Any amounts representing condemnation proceeds which remain on deposit in the Bond and Interest Fund for a continuous period of thirty (30) months and which will not be used to redeem the Series 2019 Bonds on the next Interest Payment Date in accordance with Section 3.3 and this section shall be used to pay debt service on the Series 2019 Bonds on the next Interest Payment Date. (b) Amounts deposited in the Bond and Interest Fund are appropriated for and irrevocably pledged to, and shall be used solely for the purpose of, paying the principal of and interest and redemption premium on the Series 2019 Bonds, or for transfers to the Reserve Fund or the Administrative Expense Fund as permitted by paragraph (c) of this Section 6.1 and by Section 6.2. (c) At any time after September 1 but in no event later than December 1 of each year, the Trustee shall determine the amount needed to pay principal of and interest and redemption premium on the Series 2019 Bonds on March 1 of the next succeeding year. After the Trustee has determined that sufficient amounts are on deposit in the Bond and Interest Fund to pay principal of, interest on and redemption premium due on the Series 2019 Bonds on the next March 1, the Trustee shall notify the City and the Consultant of any excess amounts on deposit in the Bond and Interest Fund, and, at the written direction of the City, shall transfer an amount from the Bond and Interest Fund to the Administrative Expense Fund which the City after consultation with the Consultant has determined will be adequate, together with other amounts in the Administrative Expense Fund or reasonably expected to be transferred to or deposited in such Fund, to pay all Administrative Expenses during the succeeding calendar year. After making such transfer to the Administrative Expense Fund any excess amounts on deposit in the Bond and Interest Fund shall be transferred to the Reserve Fund to the extent necessary to replenish the Reserve Fund to the Reserve Requirement. After (i) making such transfer to the Administrative Expense Fund, and (ii) the Reserve Fund has amounts on deposit equal to the Reserve Requirement, any excess amounts on deposit in the Bond and Interest Fund shall be retained in the Bond and Interest Fund and applied to pay principal and interest coming due on the next succeeding Interest Payment Date. 19 4819-7089-8566.4 (d) There is hereby created within the Bond and Interest Fund established with the Trustee a separate account designated the “Special Redemption Account.” Amounts deposited in the Special Redemption Account shall be applied to the redemption of the Series 2019 Bonds pursuant to Section 3.3(b) or Section 3.4 of this Indenture. All prepayments of Special Tax made in accordance with the Special Tax Roll and Report shall be deposited in the Special Redemption Account. Moneys in the Special Redemption Account shall be used exclusively to redeem Series 2019 Bonds pursuant to Section 3.3(b) or Section 3.4 or to pay debt service on the Series 2019 Bonds pursuant to this Section 6.1. In the event of any optional prepayment of Special Tax pursuant to Section 3.4, prior to giving notice of the redemption of Series 2019 Bonds in accordance with Section 3.5 of this Indenture, the Trustee shall transfer from the Reserve Fund to the Special Redemption Account an amount equal to the Reserve Fund Credit upon the direction of the Consultant in accordance with the Special Tax Roll and Report. When the amount on deposit in the Special Redemption Account from amounts deposited pursuant to Section 3.3 equals or exceeds $1,000, such amount shall be used to redeem the Series 2019 Bonds on the next Interest Payment Date in accordance with Section 3.3. On each such Interest Payment Date, the Trustee shall withdraw from the Special Redemption Account and pay to the owners of the Series 2019 Bonds the amounts to redeem the Series 2019 Bonds pursuant to Section 3.3. When the amount on deposit in the Special Redemption Account from amounts deposited pursuant to Section 3.4 equals or exceeds $1,000, such amount shall be used to redeem the Series 2019 Bonds on the next March 1, June 1, September 1 or December 1 in accordance with Section 3.4. On each such redemption date, the Trustee shall withdraw from the Special Redemption Account and pay to the owners of the Series 2019 Bonds the amounts to redeem the Series 2019 Bonds pursuant to Section 3.4. Notwithstanding the foregoing, any amounts contained in the Special Redemption Account for a continuous period of thirty (30) months and which will not be used to redeem the Series 2019 Bonds in accordance with the two immediately preceding sentences shall be used to pay debt service on the Series 2019 Bonds on the next Interest Payment Date. Any amounts contained in the Special Redemption Account on the final maturity date of the Series 2019 Bonds shall be used to pay outstanding debt service on the Series 2019 Bonds. Section 6.2 Reserve Fund. There is hereby created and established with the Trustee a separate and special fund of the City which shall be designated as the “Special Service Area Number 2003-101 Special Tax Refunding Bonds, Reserve Fund” (the “Reserve Fund”), which must be maintained in an amount equal to the Reserve Requirement. The Reserve Requirement shall be an amount equal to $__________ as adjusted for prepayments pursuant to Section 6.1(d). Amounts deposited in the Reserve Fund shall be used solely for the purpose of (i) making transfers to the Bond and Interest Fund to pay the principal of, including mandatory sinking fund payments, and interest and any premium on, all Series 2019 Bonds when due, in the event that moneys in the Bond and Interest Fund are insufficient therefor without further direction from the City, (ii) making any transfers to the Bond and Interest Fund if the balance in the Reserve Fund exceeds the amount required to redeem all Series 2019 Bonds then outstanding, or (iii) if the amount then on deposit in the Reserve Fund is at least equal to the Reserve Requirement, for transfer in accordance with the next paragraph. On the Business Day prior to each Interest Payment Date, moneys in the Reserve Fund in excess of the Reserve Requirement shall be transferred by the Trustee from the Reserve Fund to 20 4819-7089-8566.4 the Bond and Interest Fund to be used for the payment of principal of and interest and redemption premium on the Series 2019 Bonds on the next following Interest Payment Date. Section 6.3 Reserved. Section 6.4 Administrative Expense Fund. There is hereby created and established with the Trustee a separate and special fund of the City which shall be designated as the “Special Service Area Number 2003-101 Special Tax Refunding Bonds, Administrative Expense Fund” (the “Administrative Expense Fund”). Amounts in the Administrative Expense Fund shall be withdrawn by the Trustee and paid to the City or its order upon receipt by the Trustee of a written request from an Authorized Officer stating the amount to be withdrawn, that such amount is to be used to pay an Administrative Expense, and the nature of such Administrative Expense. There is hereby created within the Administrative Expense Fund established with the Trustee a separate account designated the “Costs of Issuance Account”. Amounts deposited into the Cost of Issuance Account shall be used solely for the purpose of paying costs incurred in connection with the issuance of the Series 2019 Bonds. Disbursement from the Costs of Issuance Account shall be made by the Trustee upon receipt of a Written Request from the City in the form of Exhibit D which shall (i) set forth the amount required to be disbursed, the purpose for which the disbursement is to be made, that the disbursement is a proper expenditure from the Costs of Issuance Account, and payment instructions to the Trustee for the amount to be disbursed and (ii) certify that no portion of the amount then being requested to be disbursed was set forth in any previous request for disbursement. On the date which is six months after the date of issuance of the Series 2019 Bonds, the Trustee will transfer all amounts remaining in the Costs of Issuance Account to the Administrative Expense Fund. Section 6.5 Rebate Fund. There is hereby created and established with the Trustee a separate and special fund of the City which shall be designated as the “Special Service Area Number 2003-101 Special Tax Refunding Bonds, Rebate Fund” (the “Rebate Fund”), into which there shall be deposited as necessary investment earnings in the Bond and Interest Fund, the Reserve Fund to the extent required so as to maintain the tax-exempt status of interest on the Series 2019 Bonds all at the direction of the City. All rebates, special impositions or taxes for such purpose payable to the United States of America (Internal Revenue Service) shall be payable from the Rebate Fund at the direction of the City. Section 6.6 Investment of Funds. Moneys on deposit in Funds and Accounts established hereunder may be invested from time to time in Qualified Investments pursuant to and solely at the direction of the City to the Trustee provided that moneys on deposit in the Special Redemption Account shall be invested in Qualified Investments having a maturity of 180 days or less. Except as otherwise expressly provided herein, earnings or losses on such investments shall be attributed to the Fund or Account for which the investment was made. In the event that the Trustee does not receive directions from the City to invest funds held hereunder, the Trustee shall invest such funds in a money market fund which invests in short- term securities issued or guaranteed by the United States Government, its agencies or instrumentalities. The Trustee is hereby authorized to execute purchases and sales of Qualified Investments through the facilities of its own trading or capital markets operations or those of any affiliated entity. 21 4819-7089-8566.4 The Trustee shall send statements to the City and the Consultant on a monthly basis reflecting activity in the funds and accounts established pursuant to this Indenture for the preceding month as required by Section 9.9 of this Indenture. Although the City recognizes that it may obtain a broker confirmation or written statement containing comparable information at no additional cost, the City hereby agrees that confirmations of Qualified Investments are not required to be issued by the Trustee for each month in which a monthly statement is rendered. ARTICLE 7 COVENANTS AND AGREEMENTS OF THE CITY Section 7.1 Tax Covenants. (a) The City covenants with the holders of the Series 2019 Bonds from time to time outstanding that it (i) will take all actions which are necessary to be taken (and avoid any actions which it is necessary to avoid being taken) so that interest on the Series 2019 Bonds will not be or become included in gross income for federal income tax purposes under existing law, including without limitation the Code; (ii) will take all actions reasonably within its power to take which are necessary to be taken (and avoid taking any actions which are reasonably within its power to avoid taking and which are necessary to avoid) so that interest on the Series 2019 Bonds will not be or become included in gross income for federal income tax purposes under the federal income tax laws as in effect from time to time; and (iii) will take no action or permit any action in the investment of the proceeds of the Series 2019 Bonds, amounts in the Bond and Interest Fund or any other funds of the City which would result in making interest on the Series 2019 Bonds subject to federal income taxes by reason of causing the Series 2019 Bonds to be “arbitrage bonds” within the meaning of Section 148 of the Code, or direct or permit any action inconsistent with the regulations under the Code as promulgated and as amended from time to time and as applicable to the Series 2019 Bonds. The Mayor, City Clerk and City Treasurer are authorized and directed to take such action as is necessary in order to carry out the issuance and delivery of the Series 2019 Bonds including, without limitation, to make any representations and certifications they deem proper pertaining to the use of the proceeds of the Series 2019 Bonds and moneys in the Funds and Accounts established hereunder in order to establish that the Series 2019 Bonds shall not constitute arbitrage bonds as so defined. (b) The City further covenants as follows with respect to the requirements of Section 148(f) of the Code, relating to the rebate of “excess arbitrage profits” (the “Rebate Requirement”) to the United States: (i) Unless an applicable exception to the Rebate Requirement is available to the City, the City will meet the Rebate Requirement. (ii) Relating to applicable exceptions, the City shall make such elections under the Code as it shall deem reasonable and in the best interests of the City. (iii) The City shall, not less frequently than annually, cause a rebate report to be prepared and delivered to the Trustee and upon receipt of such report cause the Trustee to transfer to the Rebate Fund the amount determined to be the 22 4819-7089-8566.4 accrued liability under the Rebate Requirement from other funds held pursuant to this Indenture. The City shall cause to be paid to the United States, without further order or direction from the Corporate Authorities, from time to time as required, amounts sufficient to meet the Rebate Requirement. (iv) Interest earnings in the Bond and Interest Fund and the Reserve Fund are hereby authorized to be transferred, upon written direction from an Authorized Officer, from time to time as required, to the Rebate Fund for the purposes herein provided; and proceeds of the Series 2019 Bonds, investment earnings or amounts on deposit in any of the other funds and accounts created hereunder and any other Fund of the City are also hereby authorized to be used to meet the Rebate Requirement, but only if necessary after application of investment earnings as aforesaid and only as appropriated and directed by the Corporate Authorities. Section 7.2 Levy and Collection of Taxes. The City covenants with the holders of the Series 2019 Bonds from time to time outstanding that: (a) it will take all actions, if any, which shall be necessary, in order further to provide for the levy, extension, collection and application of the taxes levied by this Indenture and the Bond Ordinance including enforcement of the Special Taxes as described in clause (c) below; (b) it will not take any action which would adversely affect the levy, extension, collection and application of the taxes levied by this Indenture and the Bond Ordinance, except to abate those taxes to the extent permitted by this Indenture and the Special Tax Roll and Report; (c) it will comply with all requirements of the Special Service Area Act, the Bond Ordinance and other applicable present and future laws concerning the levy, extension and collection of the taxes levied by this Indenture and the Bond Ordinance; in each case so that the City shall be able to pay the principal of and interest on the Series 2019 Bonds as they come due, replenish the Reserve Fund to the Reserve Requirement and will take all actions necessary to assure the timely collection of the Special Taxes, including without limitation, the enforcement of any delinquent Special Tax by providing the County with such information as is deemed necessary to enable the County to include any property subject to a delinquent Special Tax in the County Collector’s annual tax sale and upon receipt of the written request of [the Bond Insurer or] a majority of the Bondholders in the event the tax lien is forfeited at such tax sale, by assigning to the Trustee its right to institute foreclosure proceedings, and/or assigning to the Trustee its right to purchase as a taxing district the unpaid taxes due upon the property all in the manner provided by law; provided, however, that the obligation to purchase unpaid taxes, or institute any proceeding shall only arise in the event the City or the Trustee, as applicable, makes the determination that sufficient funds are on deposit in the Administrative Expense Fund to apply to the purchase of the unpaid taxes and/or pay the costs of any proceeding; (d) in the event the City approves any change in the plats of subdivision for the Special Service Area which changes the density of either of the Special Service Area or 23 4819-7089-8566.4 otherwise becomes aware of a change in density, it shall provide prompt written notice to the Consultant of such fact and the circumstances resulting in the change in density; and (e) to the extent possible, it will direct Kendall County to deposit all Special Taxes when collected including Foreclosure Proceeds, condemnation proceeds and prepayments directly with the Trustee to be applied as set forth herein. Section 7.3 Proper Books and Records. The City will keep, or cause the Trustee to keep, proper books of record and accounts, separate from all other records and accounts of the City, in which complete and correct entries shall be made of all transactions relating to the deposits to and expenditure of amounts disbursed from the Funds and Accounts created hereunder and the Special Taxes. Such books of record and accounts shall at all times during business hours be subject to the inspection of the holders of not less than ten percent (10%) of the principal amount of the Series 2019 Bonds then outstanding, or their representatives authorized in writing. The City, or the Trustee on behalf of the City, upon written request will mail to the Purchaser [and the Bond Insurer] any information relating to the Series 2019 Bonds, the Special Service Area or the Special Services, including, but not limited to, the annual audits of the Funds and Accounts established under this Indenture for each and every year. Section 7.4 Against Encumbrances. The City will not encumber, pledge or place any charge or lien upon any of the Special Taxes or other amounts pledged to the Series 2019 Bonds superior to, on a parity with, or junior to, the pledge and lien created in this Indenture for the benefit of the Series 2019 Bonds, except as permitted by, or specifically set forth in, this Indenture. Section 7.5 Continuing Disclosure Undertaking. The reports, statements and other documents required to be furnished to or by the Trustee pursuant to any provisions of this Indenture shall be available to the Purchaser and the Trustee shall submit to the Municipal Securities Rulemaking Board (the “MSRB”) through the Electronic Municipal Market Access System (“EMMA”) all information as required pursuant to the Continuing Disclosure Agreement. Section 7.6 [Municipal Bond Insurance Policy; Covenants In Favor of Bond Insurer. To Be Provided] ARTICLE 8 DEFAULTS AND REMEDIES Section 8.1 Events of Default. “Events of Default” under this Indenture are as follows: (a) Default shall be made by the City in the payment of the principal of or premium, if any, on any Series 2019 Bond when and as the same shall become due and payable, either at maturity or by proceedings for redemption or otherwise. (b) Default shall be made by the City in the payment of any installment of interest on any Series 2019 Bond when and as such installment of interest shall become due and payable. 24 4819-7089-8566.4 (c) The City shall (1) commence a voluntary case under the Federal bankruptcy laws, as now or hereafter constituted, or any other applicable Federal or state bankruptcy, insolvency or other similar law, (2) make an assignment for the benefit of its creditors, (3) consent to the appointment of a receiver of itself or of the whole or any substantial part of its property, or (4) be adjudicated a bankrupt or have entered against it any order for relief in respect of any involuntary case under the Federal bankruptcy laws, as now or hereafter constituted, or any other applicable Federal or state bankruptcy, insolvency or other similar law and such order shall continue in effect for a period of 60 days without stay or vacation. (d) A court of competent jurisdiction shall enter an order, judgment or decree appointing a receiver of the City, or of the whole or any substantial part of its property, or approving a petition seeking reorganization of the City under the Federal bankruptcy laws or any other applicable Federal or state law or statute and such order, judgment or decree shall not be vacated or set aside or stayed within 60 days from the date of the entry thereof. (e) Under the provisions of any other law for the relief or aid of debtors, any court of competent jurisdiction shall assume custody or control of the City or of the whole or any substantial part of its property, and such custody or control shall not be terminated or stayed within 60 days from the date of assumption of such custody or control. (f) The City shall default in the due and punctual performance of any other of the covenants, conditions, agreements and provisions contained in the Series 2019 Bonds, the Bond Ordinance or in this Indenture on the part of the City to be performed, and such default shall continue for 30 days after written notice specifying such default and requiring the same to be remedied shall have been given to the City by the Trustee (which may give such notice whenever it reasonably determines that such a default exists and shall give such notice at the written request of [the Bond Insurer or] the holders of not less than 25% in principal amount of the Series 2019 Bonds then outstanding [(with the consent of the Bond Insurer))]. Section 8.2 Remedies. Upon the occurrence of an Event of Default the Trustee may, and upon the written request of [the Bond Insurer or] the holders of 25% in principal amount of the outstanding Series 2019 Bonds affected [(with the consent of the Bond Insurer)] by the Event of Default and upon being indemnified as provided in Section 9.2(h) hereof shall, proceed to protect and enforce its rights and the rights of the holders of the Series 2019 Bonds by a suit, action or special proceeding in equity or at law, by mandamus or otherwise, either for the specific performance of any covenant or agreement contained herein or in aid or execution of any power herein granted or for any enforcement of any proper legal or equitable remedy as the Trustee, being advised by counsel, shall deem most effective to protect and enforce the rights aforesaid. During the continuance of an Event of Default, all moneys received by the Trustee under this Indenture from the City or from any other source shall be applied by the Trustee in accordance with the terms of Section 8.10 hereof. Any judgment against the City shall be enforceable only against the amounts pledged pursuant to this Indenture. There shall not be authorized any deficiency judgment against any assets of, or the general credit of, the City, its officers or employees or independent contractors. 25 4819-7089-8566.4 The Series 2019 Bonds shall not be subject to acceleration upon the occurrence of an Event of Default. Section 8.3 Notice of Default. The Trustee shall, within 10 days after the Trustee receives notice or obtains knowledge of the occurrence of an Event of Default, mail to the City, and the Bondholders at the address shown on the registration books of the City maintained by the Bond Registrar, notice of all Events of Default known to the Trustee unless such Events of Default shall have been cured before the giving of such notice. Section 8.4 Termination of Proceedings by Trustee. In case any proceedings taken by the Trustee on account of any Event of Default shall have been discontinued or abandoned for any reason, or shall have been determined adversely to the Trustee, then and in every such case the City, the Trustee and the Bondholders shall be restored to their former positions and rights hereunder, respectively, and all rights, remedies and powers of the Trustee shall continue as though no such proceeding had been taken. Section 8.5 Right of Bondholders to Control Proceedings. Anything in this Indenture to the contrary notwithstanding, the holders of a majority in principal amount of the Series 2019 Bonds then outstanding shall have the right, by an instrument in writing executed and delivered to the Trustee, to direct the method and place of conducting all remedial proceedings to be taken by the Trustee hereunder in respect of the Series 2019 Bonds; provided that such direction shall not be otherwise than in accordance with law and the Trustee shall be indemnified to its satisfaction against the costs, expenses and liabilities to be incurred therein or thereby. Section 8.6 Right of Bondholders to Institute Suit. No holder of any of the Series 2019 Bonds shall have any right to institute any suit, action or proceeding in equity or at law for the execution of any trust hereunder, or for any other remedy hereunder or on the Series 2019 Bonds unless such holder previously shall have given to the Trustee written notice of an Event of Default as hereinabove provided, and unless also [the Bond Insurer or] the holder, or holders, of 25% in principal amount of the outstanding Series 2019 Bonds affected [(with the consent of the Bond Insurer)] by the Event of Default shall have made written request of the Trustee after the right to exercise such powers, or right of action, as the case may be, shall have accrued, and shall have afforded the Trustee a reasonable opportunity either to proceed to exercise the powers hereinbefore granted, or to institute such action, suit, or proceeding in its name; and unless, also, there shall have been offered to the Trustee security and indemnity satisfactory to it against the costs, expenses and liabilities to be incurred therein or thereby, and the Trustee shall have refused or neglected to comply with such request within a reasonable time; and such notification, request and offer of indemnity are hereby declared in every such case, at the option of the Trustee, to be conditions precedent to the execution of the powers and trusts of this Indenture or for any other remedy hereunder; it being understood and intended that no one or more holders of the Series 2019 Bonds shall have any right in any manner whatever by his or their action to affect, disturb or prejudice the security of this Indenture, or to enforce any right hereunder, except in the manner herein provided, and that all proceedings at law or in equity shall be instituted, had and maintained in the manner herein provided and for the equal benefit of all holders of the outstanding Series 2019 Bonds. 26 4819-7089-8566.4 Nothing in this Section 8.6 contained shall, however, affect or impair the right of any Bondholder, which is absolute and unconditional, to enforce the payment of the principal of and interest on the Bondholder’s Series 2019 Bonds out of the Bond and Interest Fund, or the obligation of the City to pay the same, out of the Bond and Interest Fund, at the time and place in the Series 2019 Bonds expressed. Section 8.7 Suits by Trustee. All rights of action under this Indenture, or under any of the Series 2019 Bonds, enforceable by the Trustee, may be enforced by it without the possession of any of the Series 2019 Bonds or the production thereof at the trial or other proceeding relative thereto, and any such suit, or proceeding, instituted by the Trustee shall be brought in its name for the ratable benefit of the holders of the Series 2019 Bonds affected by such suit or proceeding, subject to the provisions of this Indenture. Section 8.8 Remedies Cumulative. No remedy herein conferred upon or reserved to the Trustee or to the Bondholders is intended to be exclusive of any other remedy or remedies, and each and every remedy shall be cumulative, and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute. Section 8.9 Waiver of Default. No delay or omission of the Trustee or of any Bondholder to exercise any right or power shall be construed to be a waiver of any such default, or an acquiescence therein; and every power and remedy given by this Article 8 to the Trustee and the Bondholders, respectively, may be exercised from time to time, and as often as may be deemed expedient. Section 8.10 Application of Moneys After Default. The City covenants that if an Event of Default shall happen and shall not have been remedied, the Trustee shall apply moneys, securities and funds on deposit in the Funds and Accounts established pursuant to Article 6 or received by the Trustee pursuant to any right given or action taken under the provisions of this Section as follows and in the following order: (a) To the payment of the reasonable and proper fees, charges, expenses and liabilities of the Trustee, the Bond Registrar and any paying agent, including the fees and expenses of outside counsel for the Trustee, Bond Registrar and any paying agent and the payment of Administrative Expenses owed to the City or the Consultant. (b) To the payment of the principal and interest then due on the Series 2019 Bonds as follows: (i) first, to the payment to the persons entitled thereto of all interest then due or payable on the Series 2019 Bonds in the order of the maturity of such installments; (ii) second, to the payment to the persons entitled thereto of the unpaid installments of principal of any of the Series 2019 Bonds which have become due in the order of the maturity of such installments; and (iii) [third, to the payment of amounts due and payable to the Bond Insurer, not paid pursuant to (i) and (ii) above]. 27 4819-7089-8566.4 Whenever moneys are to be applied by the Trustee pursuant to the provisions of this paragraph, such moneys shall be applied by the Trustee at such times, and from time to time, as the Trustee in its sole discretion shall determine, having due regard for the amount of such moneys available for application and the likelihood of additional moneys becoming available for such application in the future. The deposit of such moneys with the paying agent, or otherwise setting aside such moneys, in trust for the proper purpose, shall constitute proper application by the Trustee; and the Trustee shall incur no liability whatsoever to the City, to any Bondholder or to any other person for any delay in applying any such funds, so long as the Trustee acts with reasonable diligence, having due regard to the circumstances, and ultimately applies the same in accordance with such provisions of this Indenture as may be applicable at the time of application by the Trustee. Whenever the Trustee shall exercise such discretion in applying such funds, it shall fix the date (which shall be an Interest Payment Date unless the Trustee shall deem another date more suitable) upon which such application is to be made and upon such date interest on the amounts of principal paid on such date shall cease to accrue. The Trustee shall give such notice as it may deem appropriate of the fixing of any such date and of the endorsement to be entered on each Series 2019 Bond on which payment shall be made, and shall not be required to make payment to the holder of any unpaid Series 2019 Bond until such Series 2019 Bond shall be presented to the Trustee for appropriate endorsement, or some other procedure deemed satisfactory by the Trustee. ARTICLE 9 TRUSTEE Section 9.1 Appointment of the Trustee. The Trustee hereunder is hereby constituted and appointed as the trustee of an express trust hereby created for the Bondholders. The further rights and duties of the Trustee are set forth in this Article 9. Section 9.2 Performance of Duties. The Trustee shall perform such duties and only such duties as are specifically set forth in this Indenture, using such care as a corporate trustee ordinarily would use in performing trusts under a corporate indenture or trust or depositary agreement. No provision of this Indenture shall be construed to relieve the Trustee from liability for its own negligent action, its own negligent failure to act or its own willful misconduct, except that: (a) The duties and obligations of the Trustee shall be determined solely by the express provisions of this Indenture, and the Trustee shall not be liable except for the performance of such duties and obligations as are specifically set forth in this Indenture, and no implied covenants or obligations shall be read into this Indenture against the Trustee. (b) In the absence of bad faith on the part of the Trustee, the Trustee may conclusively rely, as to the truth of the statements and the correctness of the opinions expressed therein, upon any certificate or opinion furnished to the Trustee conforming to the requirements of this Indenture; but in the case of any such certificate or opinion which by any provision hereof is specifically required to be furnished to the Trustee, the Trustee shall be under a duty to examine the same to determine whether or not it conforms to the requirements of this Indenture. 28 4819-7089-8566.4 (c) The Trustee shall not be liable with respect to any action taken or omitted to be taken by it in good faith in accordance with the direction of the holders of not less than a majority (or such other percentage as is otherwise specifically required by the terms hereof) in aggregate principal amount of all the Series 2019 Bonds at the time outstanding other than actions taken or omitted by the Trustee which are adjudicated to have resulted from the negligence of the Trustee. (d) None of the provisions contained in this Indenture shall require the Trustee to expend or risk its own funds or otherwise incur individual financial liability in the exercise of any of its rights or powers. (e) At any and all reasonable times, upon first providing 48 hours’ notice to the City, the Trustee, and its duly authorized agents, attorneys, experts, engineers, accountants and representatives, shall have the right fully to inspect any and all of the books, papers and records of the City pertaining to the Special Services and the Series 2019 Bonds, and to copy such memoranda from and in regard thereto as may be desired. (f) The Trustee shall not be required to give any bond or surety in respect of the execution of the trusts and powers granted by this Indenture or otherwise in respect of the premises. (g) Notwithstanding anything elsewhere in this Indenture contained, the Trustee shall have the right, but shall not be required, to demand, in respect of the withdrawal of any cash or any action whatsoever within the purview of this Indenture, any showings, certificates, opinions, appraisals or other information or corporate action or evidence thereof, in addition to that by the terms hereof required as a condition of such action by the Trustee, reasonably necessary to establish the right of the City to the withdrawal of any cash or the taking of any other action by the Trustee. (h) Before taking any action under Section 8.2, the Trustee may require that a satisfactory indemnity bond or other security satisfactory to it be furnished by the party requesting that the Trustee take such action for the reimbursement of all expenses to which it may be put and to protect it against all liability, except liability which is adjudicated to have resulted from the negligence or willful default of the Trustee in connection with any action so taken or failure to act in accordance with this Indenture. (i) All moneys received by the Trustee or any paying agent shall, until used or applied or invested as herein provided, be held in trust for the purposes for which they were received. Section 9.3 Instruments Upon Which Trustee May Rely. Except as otherwise provided in paragraph (b) hereof: (a) The Trustee may rely and shall be protected in acting upon any resolution, certificate, statement, instrument, opinion, report, notice, request, consent, order, bond or other paper or document reasonably believed by it to be genuine and to have been signed or presented by the proper party or parties; 29 4819-7089-8566.4 (b) Any notice, request, direction, election, order or demand of the City mentioned herein shall be sufficiently evidenced by an instrument signed in the name of the City by an Authorized Officer (unless other evidence in respect thereof be herein specifically prescribed); and any resolution of the Corporate Authorities may be evidenced to the Trustee by a copy thereof certified by the City Clerk under the City seal; (c) The Trustee may consult with reputable counsel (who may but need not be counsel for the City) and the opinion of such counsel shall be full and complete authorization and protection in respect of any action taken or suffered by it hereunder in good faith and in accordance with the opinion of such counsel; (d) Whenever in the administration of the trusts under this Indenture, the Trustee shall deem it necessary or desirable that a matter be proved or established prior to taking or suffering any action hereunder, such matter (unless other evidence in respect thereof be herein specifically prescribed) may, in the absence of negligence or bad faith on the part of the Trustee, be deemed to be conclusively proved and established by a certificate of the City; and such certificate of the City shall, in the absence of negligence or bad faith on the part of the Trustee, be full warranty to the Trustee for any action taken or suffered by it under the provisions of this Indenture upon the faith thereof. Section 9.4 Trustee not Responsible for Recitals and Other Matters. The Trustee shall not be responsible in any manner whatsoever for the correctness of the recitals herein or in the Series 2019 Bonds (except the Trustee’s certificate of authentication thereon), all of which are made by the City solely; and the Trustee shall not be responsible or accountable in any manner whatsoever for or with respect to the validity or execution or sufficiency of this Indenture, or of any indenture supplemental hereto, or of the Bond Ordinance or the Series 2019 Bonds, or the sufficiency of the taxes levied to pay the principal of and interest on the Series 2019 Bonds, or for the security afforded hereby or for the validity of any securities at any time held hereunder, and the Trustee makes no representation with respect thereto. The Trustee shall not be accountable for the use or application by the City of the proceeds of any Series 2019 Bonds authenticated and delivered hereunder, or for the use or application of any moneys paid over by the Trustee in accordance with any provision of this Indenture. Section 9.5 Trustee May Acquire Series 2019 Bonds. The Trustee and its officers and directors may acquire and hold, or become the pledgee of, Series 2019 Bonds and may otherwise deal with the City in the manner and to the same extent and with like effect as though it were not Trustee hereunder. Section 9.6 Qualification of Trustee. There shall at all times be a Trustee hereunder which shall be a corporation organized and doing business under the laws of the United States or any state thereof, authorized under such laws to exercise corporate trust powers, having a combined capital, surplus and undivided profits of at least $25,000,000, and subject to supervision or examination by federal or state authority. If such corporation publishes reports of condition at least annually, pursuant to law or to the requirements of any supervising or examining authority above referred to, then for the purposes of this paragraph the combined capital, surplus and undivided profits of such corporation shall be deemed to be its combined capital, surplus and undivided profits as set forth in its most recent report of condition so 30 4819-7089-8566.4 published. In case at any time the Trustee shall cease to be eligible in accordance with the provisions of this paragraph, the Trustee shall resign immediately in the manner and with the effect specified in Section 9.7. Section 9.7 Resignation or Removal of Trustee and Appointment of Successor. The Trustee may at any time resign by giving written notice to the City, [the Bond Insurer,] and the Bondholders by first class mail to the names and addresses shown on the list maintained by the Bond Registrar. Upon receiving such notice of resignation, the City shall promptly appoint a successor Trustee by an instrument in writing executed by order of the City. If no successor Trustee shall have been so appointed and have accepted appointment within 30 days after the giving of such notice of resignation, the resigning Trustee may petition any court of competent jurisdiction for the appointment of a successor Trustee, or any Bondholder who has been a bona fide holder of a Series 2019 Bond or Series 2019 Bonds for at least six months may, on behalf of himself and all others similarly situated, petition any such court for the appointment of a successor Trustee. Such court may thereupon, after such notice, if any, as it may deem proper and prescribe, appoint a successor Trustee. (a) In case at any time any of the following shall occur: (i) The Trustee shall cease to be eligible in accordance with the provisions of Section 9.6 and shall fail to resign after written request therefor by the City or by any Bondholder who has been a bona fide holder of a Series 2019 Bond or Series 2019 Bonds for at least six months, or (ii) The Trustee shall become incapable of acting, or shall be adjudged a bankrupt or insolvent, or a receiver of the Trustee or of its property shall be appointed, or any public officer shall take charge or control of the Trustee or of its property or affairs for the purpose of rehabilitation, conservation or liquidation, then, in any such case, the City may remove the Trustee and appoint a successor Trustee by an instrument in writing executed by order of the City or any Bondholder may, on behalf of himself and all others similarly situated, petition any court of competent jurisdiction for the removal of the Trustee and the appointment of a successor Trustee. Such court may thereupon, after such notice, if any, as it may deem proper and prescribe, remove the Trustee and appoint a successor Trustee. (b) After the recurrence of an Event of Default, [the Bond Insurer or] the holders of a majority in aggregate principal amount of all the Series 2019 Bonds at the time outstanding may remove the Trustee and appoint a successor Trustee by an instrument or concurrent instruments in writing signed by [the Bond Insurer or] such Bondholders. Such successor Trustee shall be a corporation authorized under applicable laws to exercise corporate trust powers, may be incorporated under the laws of the United States or of any State within the United States. Such successor Trustee shall satisfy the minimum combined capital, surplus and undivided profits requirement set forth in Section 9.6. 31 4819-7089-8566.4 (c) Provided no Event of Default has occurred hereunder, the City may at any time remove the Trustee and appoint a successor Trustee by an instrument in writing signed by the City. (d) Any resignation or removal of the Trustee and appointment of a successor Trustee pursuant to any of the provisions of this Section 9.7 shall become effective upon acceptance of appointment by the successor Trustee as provided in Section 9.8. Section 9.8 Concerning the Successor Trustee. Any successor Trustee appointed as provided in Section 9.7 shall execute, acknowledge and deliver to the City and to its predecessor Trustee an instrument accepting such appointment hereunder, and thereupon the resignation or removal of the predecessor Trustee shall become effective and such successor Trustee, without any further act, deed or conveyance, shall become vested with all the rights, powers, trusts, duties and obligations of its predecessor in the trusts hereunder, with like effect as if originally named as Trustee herein; but nevertheless on the written request of the City or the request of the successor Trustee, the Trustee ceasing to act shall execute and deliver an instrument transferring to such successor Trustee, upon the trusts herein expressed, all the rights, powers and trusts of the Trustee so ceasing to act. Upon request of any such successor Trustee, the City shall execute any and all instruments in writing more fully and certainly vesting in and confirming to such successor Trustee all such rights, powers and duties. Any Trustee ceasing to act shall nevertheless be entitled to receive the amounts due it as compensation, reimbursement, expenses and indemnity afforded to it by this Article 9. No successor Trustee shall accept appointment as provided in this Section 9.8 unless at the time of such acceptance such successor Trustee shall be eligible under the provisions of Section 9.6. Upon the acceptance of appointment by a successor Trustee as provided in this Section 9.8, the City shall mail a copy of such notice to each person whose name appears as an owner of Series 2019 Bonds on the list maintained by the Bond Registrar. If the City fails to mail such notice within 10 days after acceptance of appointment by the successor Trustee, the successor Trustee shall cause such notice to be mailed at the expense of the City from amounts on deposit in the Administrative Expense Fund. Section 9.9 Monthly Statements. The Trustee shall provide to the Purchaser, the Consultant, [the Bond Insurer] and the City, or their designees, a monthly statement, commencing on April 1, 2019, itemizing all moneys received by it and all payments made by it under this Indenture during the preceding monthly period and annual reports relating to the Funds and Accounts created under this Indenture and such other information relating to the Series 2019 Bonds and the Funds and Accounts maintained by the Trustee under this Indenture as the Purchaser, [the Bond Insurer] and the City shall reasonably request. ARTICLE 10 SUPPLEMENTAL INDENTURES Section 10.1 Supplemental Indentures Not Requiring Consent of Bondholders. The City by the Corporate Authorities, and the Trustee from time to time and at any time, subject to 32 4819-7089-8566.4 the conditions and restrictions in this Indenture contained including, without limitation, the provisions of Section 10.6 hereof, may pass and accept an indenture or indentures supplemental hereto, which indenture or indentures thereafter shall form a part hereof, for any one or more of the following purposes: (a) To add to the covenants and agreements of the City in this Indenture contained, other covenants and agreements thereafter to be observed or to surrender, restrict or limit any right or power herein reserved to or conferred upon the City; (b) To grant to or confer upon the Trustee for the benefit of the owners of the Series 2019 Bonds any additional rights, remedies, powers, authority or security that may lawfully be granted to or conferred upon the owners or the Trustee; (c) To modify, amend or supplement this Indenture in such manner as to permit, if presented, the qualification of this Indenture under the Trust Indenture Act of 1939 or any similar federal statute then in effect or under any state blue sky law; and (d) To surrender any right, power or privilege reserved to or conferred upon the City by the terms of this Indenture, provided that the surrender of such right, power or privilege is not contrary to or inconsistent with the covenants and agreements of the City contained in this Indenture. (e) To issue refunding bonds subject to the limitations set forth in the Special Tax Roll and Report and the Establishing Ordinance. (f) To permit any other amendment that, in the judgment of the Trustee, is not materially adverse to the Trustee or the Holders. Any supplemental indenture authorized by the provisions of this Section 10.1 may be executed by the City, by the Corporate Authorities, and by the Trustee without the consent of the registered owners of any of the Series 2019 Bonds at the time outstanding, but only upon receipt of an opinion of bond counsel if requested pursuant to the provisions of Section 10.6, notwithstanding any of the provisions of Section 10.2, but the Trustee shall not be obligated to accept any provision of such supplemental indenture to the extent that it affects the Trustee’s own rights, duties or immunities under this Indenture or otherwise. Section 10.2 Supplemental Indentures Requiring Consent of Bondholders. With the consent (evidenced as provided herein) of [the Bond Insurer and] the registered owners of not less than a majority in aggregate principal amount of the Series 2019 Bonds, respectively, at the time outstanding, but only upon receipt of an opinion of bond counsel if requested pursuant to the provisions of Section 10.6, the City, by the Corporate Authorities may pass, and the Trustee may accept from time to time and at any time an indenture or indentures supplemental hereto for the purpose of adding any provisions to or changing in any manner or eliminating any of the provisions of this indenture or of any supplemental indenture; provided that no such modification or amendment shall extend the maturity or reduce the principal of or the interest rate on or otherwise alter or impair the obligation of the City to pay the principal, interest or redemption premium, if any, at the time and place and at the rate and in the currency provided therein of any Series 2019 Bond without the express consent of the registered owner of such Series 2019 Bond 33 4819-7089-8566.4 or permit the creation of a preference or priority of any Series 2019 Bond or Series 2019 Bonds over any other Series 2019 Bond or Series 2019 Bonds or reduce the percentage of Series 2019 Bonds, respectively, required for the affirmative vote or written consent to an amendment or modification, or deprive the registered owners of the Series 2019 Bonds, respectively, (except as aforesaid) of the right to payment of the Series 2019 Bonds, respectively, from the Special Taxes and the Foreclosure Proceeds without the consent of the registered owners of all the Series 2019 Bonds (as the case may be) then outstanding. Upon receipt by the Trustee of a certified copy of such Indenture and upon the filing with the Trustee of evidence of the consent of the [Bond Insurer and] Bondholders as aforesaid, the Trustee shall accept such supplemental indenture, but the Trustee shall not be obligated to accept any provision of such supplemental indenture to the extent that it affects the Trustee’s own rights, duties or immunities under this Indenture or otherwise. It shall not be necessary for the consent of the Bondholders under this paragraph to approve the particular form of any proposed supplemental indenture, but it shall be sufficient if such consent shall approve the substance thereof. Promptly after the passage by the City and the acceptance by the Trustee of any supplemental indenture pertaining to the Series 2019 Bonds pursuant to the provisions of this paragraph, the City shall cause the Trustee to mail a notice by first class mail to [the Bond Insurer and] the Bondholders, setting forth in general terms the substance of such supplemental indenture, and that the supplemental Indenture has been consented to by [the Bond Insurer and] the requisite percentage of the Bondholders. Any failure of the City to give such notice, or any defect therein, shall not, however, in any way impair or affect the validity of any such supplemental indenture. Section 10.3 Supplemental Indenture to Modify this Indenture. Upon the execution of any supplemental indenture pursuant to the provisions of this Article 10, and upon receipt of the opinion of bond counsel if required by the provisions of Section 10.6, this Indenture shall be modified and amended in accordance therewith and the respective rights, duties and obligations under this Indenture of the City, the Trustee and all registered owners of Series 2019 Bonds, respectively, outstanding thereunder shall thereafter be determined, exercised and enforced hereunder subject in all respects to such modification and amendments, and all the terms and conditions of any such supplemental indenture shall be and be deemed to be part of the terms and conditions of this Indenture for any and all purposes. Section 10.4 Trustee May Rely Upon Opinion of Counsel Re: Supplemental Indenture. The Trustee may receive an opinion of counsel as conclusive evidence that any supplemental indenture executed pursuant to the provisions of this Article 10 complies with the requirements of this Article 10. Section 10.5 Notation. Series 2019 Bonds authenticated and delivered after the execution of any supplemental indenture pursuant to the provisions of this Article 10 may bear a notation, in form approved by the Trustee, as to any matter provided for in such supplemental indenture, and if such supplemental indenture shall so provide, new Series 2019 Bonds, so modified as to conform, in the opinion of the Trustee and the Corporate Authorities, to any modification of this Indenture contained in any such supplemental indenture, may be prepared by 34 4819-7089-8566.4 the City, authenticated by the Trustee and delivered without cost to the registered owners of the Series 2019 Bonds then outstanding, upon surrender for cancellation of such Series 2019 Bonds in equal aggregate principal amounts. Section 10.6 Opinion of Bond Counsel. Prior to the adoption of a supplemental indenture executed pursuant to the provisions of this Article 10 the Trustee shall give written notice by mail to the registered owners of all Series 2019 Bonds Outstanding at the addresses as set forth in the Register of the Series 2019 Bonds held by the Bond Registrar of the substance of the proposed supplemental indenture. If within 10 days of the Trustee’s mailing such notice any registered owner of the Series 2019 Bonds requests that an opinion of bond counsel be delivered to the effect that such supplemental indenture will not adversely affect the exclusion from gross income of interest on the Series 2019 Bonds for federal income tax purposes, such supplemental indenture shall not become effective until such opinion has been delivered to the Trustee. ARTICLE 11 DEFEASANCE Section 11.1 Defeasance. (a) If the City shall pay or cause to be paid, or there shall otherwise be paid, to the Owners of all Series 2019 Bonds the principal or Redemption Price, if applicable, and interest due or to become due thereon, at the times and in the manner stipulated therein and in this Indenture, then the pledge of the Trust Estate, and all covenants, agreements and other obligations of the City to the Bondholders, shall thereupon cease, terminate and become void and be discharged and satisfied. In such event, the Trustee shall cause an accounting for such period or periods as shall be requested by the City to be prepared and filed with the City and, upon the request of the City, shall execute and deliver to the City all such instruments as may be desirable to evidence such discharge and satisfaction, and the Trustee shall pay over or deliver to the City all moneys or securities held pursuant to this Indenture which are not required for the payment of principal or Redemption Price, if applicable, of and interest on Series 2019 Bonds. If the City shall pay or cause to be paid, or there shall otherwise be paid, to the Owners of any Outstanding Series 2019 Bonds the principal or Redemption Price and interest due or to become due thereon, at the times and in the manner stipulated therein and in this Indenture, such Series 2019 Bonds shall cease to be entitled to any lien, benefit or security under this Indenture, and all covenants, agreements and obligations of the City to the Owners of such Bonds shall thereupon cease, terminate and become void and be discharged and satisfied. (b) Series 2019 Bonds or interest installments for the payment or redemption of which moneys shall have been set aside and shall be held in trust by the Trustee (through deposit by the City of funds for such payment or redemption or otherwise) at the maturity or redemption date thereof shall be deemed to have been paid within the meaning and with the effect expressed in subsection (a) of this Section 11.1. In addition, any Outstanding Series 2019 Bonds shall, prior to the maturity or redemption date thereof, be deemed to have been paid within the meaning and with the effect expressed in subsection (a) of this Section 11.1 upon compliance with the provisions of subsection (c) of this Section 11.1. 35 4819-7089-8566.4 (c) Subject to the provisions of subsection (d) of this Section 11.1, any Outstanding Series 2019 Bonds shall, prior to the maturity or redemption date thereof, be deemed to have been paid within the meaning and with the effect expressed in subsection (a) of this Section 11.1 if: (i) in case any of said Series 2019 Bonds are to be redeemed on any date prior to their maturity, the City shall have given to the Trustee irrevocable instructions accepted in writing by the Trustee to give as provided in Section 3.5 notice of redemption of such Bonds on said date; (ii) there shall have been deposited with the Trustee either moneys in an amount which shall be sufficient or Defeasance Securities, the principal of and the interest on which when due will provide moneys which, together with the moneys, if any, deposited with the Trustee at the same time, shall be sufficient, to pay when due the principal or Redemption Price, if applicable, and interest due and to become due on said Series 2019 Bonds on or prior to the redemption date or maturity date thereof, as the case may be; and (iii) in the event said Series 2019 Bonds do not mature, are not by their terms subject to redemption or, under the plan of refunding applicable thereto, are not to be redeemed, in each case, within the next succeeding ninety (90) days, the City shall have given the Trustee in form satisfactory to it irrevocable instructions to give, as soon as practicable, by first-class mail, postage prepaid, to the owners of such Series 2019 Bonds at their last addresses appearing on the books of the City kept at the office of the Bond Registrar a notice that the deposit required by (ii) above has been made with the Trustee and that said Series 2019 Bonds are deemed to have been paid in accordance with this Section 11.1 and stating such maturity or redemption date upon which moneys are to be available for the payment of the principal or Redemption Price, if applicable, on said Series 2019 Bonds. In the event Defeasance Securities are deposited with the Trustee the City shall also provide a Verification verifying the sufficiency of the Defeasance Securities to pay the Series 2019 Bonds in full on the maturity or redemption date. (d) Anything in this Indenture to the contrary notwithstanding, any moneys held in trust for the payment and discharge of any of the Series 2019 Bonds which remain unclaimed for one year after the date when such Series 2019 Bonds have become due and payable, either at their stated maturity dates or by call for earlier redemption shall be repaid to the City, as its absolute property and free from trust, and the Trustee shall thereupon be released and discharged, with respect thereto and the Bondholders shall look only to the City for the payment of such Series 2019 Bonds; provided, however, that before being required to make any such payment to the City, the Trustee shall, at the expense of the City, give to the owners of such Series 2019 Bonds as to which any moneys remain unclaimed, by first class mail, postage prepaid, at the last address of such owners appearing on the books of the City kept at the office of the Bond Registrar, a notice that said moneys remain unclaimed and that, after a date named 36 4819-7089-8566.4 in said notice, which date shall be not less than thirty (30) days after the date of the mailing of such notice, the balance of such moneys then unclaimed will be returned to the City. (e) Upon the payment or defeasance of all outstanding Series 2019 Bonds as provided in this Article 11, the Trustee and the City shall execute a Satisfaction of Tax Lien for all Parcels for which a satisfaction of tax lien has not previously been delivered and the City shall file or cause to be filed such Satisfaction of Tax Lien with the Recorder of Deeds of Kendall County, Illinois. ARTICLE 12 MISCELLANEOUS Section 12.1 Severability. If any provision of this Indenture shall be held or deemed to be illegal, inoperative or unenforceable under applicable law or interpreted in such manner as to be prohibited by or be held invalid under such law, such provision shall be ineffective to the extent of such prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions of this Indenture. Section 12.2 Notices. Except as otherwise provided in this Indenture, all notices, certificates or other communications hereunder shall be sufficiently given and shall be deemed given when personally delivered or mailed by certified mail, postage prepaid, or when sent by telecopy (receipt confirmed by telephone) or telegram, addressed as follows: If to the City: United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Attention: Mayor Telephone: (630) 553-4350 Bond Counsel: Foley & Lardner LLP 321 N. Clark St., Suite 2800 Chicago, IL 60654-5313 Attention: Laura L. Bilas Telephone: (312) 832-4533 Fax: (312) 832-4700 If to the Trustee: Amalgamated Bank of Chicago 30 North LaSalle Street 38th Floor Chicago, IL 60602 Attention: Ann Longino Telephone: (312) 822-3187 Fax: (312) 541-6044 37 4819-7089-8566.4 If to the Purchaser: D.A. Davidson & Co. 227 W. Monroe Street. Suite 5250 Chicago, Il 60606 Attention: Peter Raphael Telephone: (312) 525-2776 [If to the Bond Insurer:] The Trustee agrees to accept and act upon instructions or directions pursuant to the Indenture sent by unsecured e-mail, facsimile transmission or other similar unsecured electronic methods, provided, however, that the Trustee shall have received an incumbency certificate listing persons designated to give such instructions or directions and containing specimen signatures of such designated persons, which such incumbency certificate shall be amended and replaced whenever a person is to be added or deleted from the listing. Section 12.3 Holidays. If any date for the payment of an amount hereunder or the taking of any other action required or permitted to be taken hereunder, is not a Business Day, then such payment shall be due, or such action shall or may be taken, as the case may be, on the first Business Day thereafter with the same force and effect as if done on the nominal date provided in this Indenture. Section 12.4 Execution of Counterparts. This Indenture may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. Section 12.5 Applicable Law. This Indenture shall be governed by and construed in accordance with the internal laws of the State. Section 12.6 Immunity of Officers, Employees, Elected Officials of City. No recourse shall be had for the payment of the principal of or premium, if any, or interest on any of the Series 2019 Bonds or for any claim based thereon or upon any obligation, covenant or agreement contained in this Indenture or any agreement supplemental hereto, against any past, present or future Mayor, trustee or other officer, director, member, employee, attorney or agent of the City, or any incorporator, officer, director, member, trustee, employee or agent of any successor corporation or body politic, as such, either directly or through the City or any successor corporation or body politic, under any rule of law or equity, statute or constitution or by the enforcement of any assessment or penalty or otherwise, and all such liability of any such incorporators, officers, directors, trustees, members, employees or agents, as such, is hereby expressly waived and released as a condition of and consideration for the execution of this Indenture and the issuance of any of the Series 2019 Bonds. [Signature Page to Trust Indenture] 4819-7089-8566.4 IN WITNESS WHEREOF, the United City of Yorkville, Illinois has caused these presents to be signed in its name and on its behalf by its Mayor and its corporate seal to be hereunto affixed and attested by its City Clerk and to evidence its acceptance of the trusts hereby created Amalgamated Bank of Chicago has caused these presents to be signed in its name and on its behalf by its Authorized Officer, its official seal to be hereunto affixed and the same to be attested by its Authorized Officer, all as of the day and year first above written. UNITED CITY OF YORKVILLE, ILLINOIS By: Mayor [SEAL] Attest: By: City Clerk AMALGAMATED BANK OF CHICAGO, as Trustee By: Authorized Officer [SEAL] Attest: By: Authorized Officer A-1 4819-7089-8566.4 EXHIBIT A UNITED CITY OF YORKVILLE SPECIAL SERVICE AREA NUMBER 2003-101 B-1 4819-7089-8566.4 EXHIBIT B [_____________________________________ (“_________________”) New York, New York, has delivered its municipal bond insurance policy (the “Policy”) with respect to the scheduled payments due of principal of and interest on this Bond to Amalgamated Bank of Chicago, Chicago, Illinois, or its successor, as paying agent for the Bonds (the “Paying Agent”). Said Policy is on file and available for inspection at the principal office of the Paying Agent and a copy thereof may be obtained from ________or the Paying Agent. All payments required to be made under the Policy shall be made in accordance with the provisions thereof. The owner of this Bond acknowledges and consents to the subrogation rights of _____ as more fully set forth in the Policy.] UNITED STATES OF AMERICA STATE OF ILLINOIS COUNTY OF KENDALL UNITED CITY OF YORKVILLE SPECIAL SERVICE AREA NUMBERS 2003-101 (WINDETT RIDGE PROJECT) SPECIAL TAX REFUNDING BOND SERIES 2019 Bond No.: R-__ Principal Amount: $__________ Date of Bond: _________________ Interest Rate: _____% CUSIP: _________________ Date of Maturity: March 1, 20___ Registered Owner: Cede & Co. The United City of Yorkville, Kendall County, Illinois (the “City”), for value received, promises to pay to the Registered Owner specified above or registered assigns, upon presentation and surrender of this bond at the office of Amalgamated Bank of Chicago, Chicago, Illinois, as Trustee (the “Trustee”) the Principal Amount of this bond specified above on the Date of Maturity specified above and to pay the Registered Owner of this bond interest on that sum at the Interest Rate per year specified above from the Date of Bond specified above to the Date of Maturity specified above, payable semiannually on March 1 and September 1, with the first interest payment date being September 1, 2019. Interest shall be computed on the basis of a 360 day year of twelve 30 days months. Interest on this bond shall be payable on each interest payment date by check or draft of the Trustee mailed to the person in whose name this bond is registered at the close of business on the 15th day of the month preceding such interest payment date. During such time as this bond is registered so as to participate in a securities depository system with The Depository Trust Company (“DTC”), principal of and interest on this Bond shall be payable by wire transfer pursuant to instructions from DTC. The principal of, interest on and redemption premium on this bond are payable in lawful money of the United States of America. No interest shall accrue on this bond after its Date of Maturity unless this bond shall have been presented for payment at maturity and shall not then have been paid. This bond is one of an authorized issue of bonds in the aggregate principal amount of $__________ This bond and the issue of which it is a part (together, the “Series 2019 Bonds”) are issued pursuant to the provisions of the “Special Service Area Tax Law,” 35 ILCS §200/27 5, et seq., as amended, and the provisions of the Local Government Debt Reform Act, 30 ILCS §350/1, et seq., as amended, and the principal of and interest on the Series 2019 Bonds are payable from special taxes designated as Special Taxes (the “Special Taxes”) levied on all B-2 4819-7089-8566.4 taxable real property within the United City of Yorkville Special Service Area Number 2003-101 (the “Special Service Area”) pursuant to a special tax roll. The Series 2019 Bonds are being issued for the purpose of paying a portion of refunding certain special service area bonds of the City, all as more fully described in an ordinance adopted by the Mayor and City Council of the City on _____________, 2019 as supplemented by a Bond Order executed pursuant thereto (collectively, the “Bond Ordinance”) and a Trust Indenture dated as of __________ 1, 2019 between the City and the Trustee (the “Indenture”), to all the provisions of which the holder by the acceptance of this bond assents. Terms not otherwise defined herein shall have the meanings ascribed to such terms in the Indenture. The Series 2019 Bonds, together with the interest thereon, are limited obligations of the City, payable solely from the collection of the Special Taxes and other moneys deposited in certain Funds and Accounts established pursuant to the Indenture. For the prompt payment of the principal of and interest on this bond the Special Taxes are hereby irrevocably pledged. THE SERIES 2019 BONDS DO NOT CONSTITUTE GENERAL OBLIGATIONS OF THE CITY AND NEITHER THE FULL FAITH AND CREDIT NOR THE UNLIMITED TAXING POWER OF THE CITY SHALL BE PLEDGED AS SECURITY FOR THE PAYMENT OF THE SERIES 2019 BONDS. [The Series 2019 Bonds maturing on March 1, ____ are subject to mandatory redemption, in part and randomly, at the Redemption Price equal to the principal amount thereof to be redeemed, without premium, on March 1 of the years and in the amounts as follows: Redemption Date March 1 Principal Amount The City covenants that it will redeem the Series 2019 Bonds pursuant to the mandatory sinking fund redemption requirements for the Series 2019 Bonds to the extent amounts are on deposit in the Bond and Interest Fund.] The Series 2019 Bonds are subject to optional redemption prior to maturity at the option of the City, in whole or in part, on any date on or after March 1, 2027, at a redemption price equal to the principal amount of the Bonds to be redeemed, plus accrued and unpaid interest to the date of redemption. Any optional redemption of Series 2019 Bonds shall be applied to the extent possible, to reduce pro rata the amount maturing [or required to be redeemed by mandatory sinking fund redemption] pursuant to the Indenture, and so as to maintain the proportion of principal maturing [or subject to mandatory sinking fund redemption] in each year to the total original principal amount of Series 2019 Bonds. The Series 2019 Bonds, are also subject to mandatory redemption on any interest payment date, in part, at a redemption price equal to the principal amount to be redeemed, B-3 4819-7089-8566.4 together with accrued interest to the date fixed for redemption, without premium, from amounts in the Bond and Interest Fund consisting of the proceeds received by the City in connection with a condemnation of any of the special services or any other property owned by or dedicated to the City within the Special Service Area and allocable to the Series 2019 Bonds as determined by the Consultant and which proceeds are not used by the City to rebuild the Special Services. The Series 2019 Bonds are subject to mandatory redemption on any Interest Payment Date, in whole or in part, at a redemption price equal to the principal amount to be redeemed, together with accrued interest to the date fixed for redemption, without premium, in the event of a mandatory prepayment of the Special Taxes upon any event that reduces the total of the Maximum Parcel Special Tax as described in, and in the amounts set forth in the Special Tax Roll and Report. The Series 2019 Bonds are also subject to mandatory redemption on any March 1, June 1, September 1 or December 1, in part, from amounts available for disbursement from the Special Redemption Account and from amounts transferred from the Reserve Fund to the Special Redemption Account in connection with optional prepayments of the Special Taxes, at a redemption price (expressed as a percentage of the principal amount of the Series 2019 Bonds to be redeemed), as set forth below, together with accrued interest on such Series 2019 Bonds to the date fixed for redemption: Redemption Dates Redemption Prices On or prior to February 28, 2026 102% March 1, 2026 through February 28, 2027 101 March 1, 2027 and thereafter 100 Any mandatory redemption of the Series 2019 Bonds in part from proceeds from condemnation or prepayments of the Special Taxes shall be applied to reduce pro rata the amount of Series 2019 Bonds maturing [or required to be redeemed by mandatory sinking fund redemption] pursuant to the Indenture, and so as to maintain the proportion of principal maturing [or subject to mandatory sinking fund redemption] in each year to the total original principal amount of Series 2019 Bonds. If less than all the Series 2019 Bonds of any maturity are to be redeemed on any redemption date, the Bond Registrar named below will assign to each Series 2019 Bond of the maturity to be redeemed a distinctive number for each $1,000 of principal amount of that Series 2019 Bond. The Bond Registrar will then select by lot from the numbers so assigned, using such method as it shall deem proper in its discretion, as many numbers as, at $1,000 per number, shall equal the principal amount of Series 2019 Bonds of that maturity to be redeemed; provided that following any redemption, no Series 2019 Bonds shall be outstanding in an amount less than the minimum Authorized Denomination except (a) as necessary to effect the mandatory sinking fund redemption of Series 2019 Bonds as provided in the Indenture, or (b) to effect a special B-4 4819-7089-8566.4 mandatory redemption from optional prepayments when the total aggregate principal amount of Bonds outstanding is $5,000 or less. Notice of the redemption of any Series 2019 Bonds, which by their terms shall have become subject to redemption, will be given to the registered owner of each Series 2019 Bond called for redemption in whole or in part not less than 30 or more than 60 days before any date established for redemption of Series 2019 Bonds, by the Bond Registrar, on behalf of the City, by registered or certified mail sent to the registered owner’s last address, if any, appearing on the registration books kept by the Bond Registrar. All notices of redemption shall include at least the designation, date and maturities of Series 2019 Bonds called for redemption, CUSIP Numbers, if available, and the date of redemption. In the case of a Series 2019 Bond to be redeemed in part only, the notice will also specify the portion of the principal amount of the Series 2019 Bond to be redeemed. The mailing of the notice specified above to the registered owner of any Series 2019 Bond will be a condition precedent to the redemption of that Series 2019 Bond, provided that any notice which is mailed in accordance with the Indenture will be conclusively presumed to have been duly given whether or not the owner received that notice. The failure to mail notice to the owner of any Series 2019 Bond, or any defect in that notice, shall not affect the validity of the redemption of any other Series 2019 Bonds. With respect to an optional redemption of any Series 2019 Bonds, unless moneys sufficient to pay the principal of, redemption premium, if any, and interest on the Series 2019 Bonds to be redeemed shall have been received by the Trustee prior to the giving of such notice of redemption, such notice may, at the option of the City, state that said redemption shall be conditional upon the receipt of such moneys by the Trustee on or prior to the date fixed for redemption. If such moneys are not received, such notice shall be of no force and effect, the City shall not redeem such Series 2019 Bonds and the Trustee shall give notice, in the same manner in which the notice of redemption was given, that such moneys were not so received and that such Series 2019 Bonds will not be redeemed. This bond is negotiable, subject to the following provisions for registration and registration of transfer. The City maintains books for the registration and registration of transfer of Series 2019 Bonds at the office of the Trustee, as Bond Registrar. This bond is fully registered on those books in the name of its owner, as to both principal and interest, and transfer of this bond may be registered on those books upon surrender of this bond to the Bond Registrar by the registered owner or his or her attorney duly authorized in writing together with a written instrument of transfer satisfactory to the Bond Registrar duly executed by the registered owner or his or her duly authorized attorney. Upon surrender of this bond for registration of transfer, a new bond or bonds in the same aggregate principal amount and of the same maturity will be issued to the transferee as provided in the Indenture. This bond may be exchanged, at the option of the Registered Owner, for an equal aggregate principal amount of bonds of the same maturity of any other Authorized Denominations, upon surrender of this bond at the office of the Bond Registrar with a written instrument of transfer satisfactory to the Bond Registrar duly executed by the Registered Owner or his or her duly authorized attorney. B-5 4819-7089-8566.4 For every exchange or registration of transfer of this bond, the City or the Bond Registrar may make a charge sufficient to reimburse it for any tax, fee or other governmental charge, other than one imposed by the City, required to be paid with respect to that exchange or registration of transfer, and payment of that charge by the person requesting exchange or registration of transfer shall be a condition precedent to that exchange or registration of transfer. No other charge may be made by the City or the Bond Registrar as a condition precedent to exchange or registration of transfer of this bond. The Bond Registrar shall not be required to exchange or register the transfer of any Series 2019 Bond following the close of business on the 15th day of the month preceding any interest payment date on such Series 2019 Bond, nor to transfer or exchange any Series 2019 Bond after notice calling such Series 2019 Bond for redemption has been mailed, nor during a period of 15 days next preceding mailing of a notice of redemption of any Series 2019 Bonds. The City, the Trustee and the Bond Registrar may deem and treat the registered owner of this bond as its absolute owner, whether or not this bond is overdue, for the purpose of receiving payment of the principal of or interest on this bond and for all other purposes, and neither the City, the Bond Registrar nor the Trustee shall be affected by any notice to the contrary. Payment of the principal of and interest on this bond shall be made only to its registered owner, and all such payments shall be valid and effective to satisfy the obligation of the City on this bond to the extent of the amount paid. All conditions which by law must have existed or must have been fulfilled in the issuance of this bond existed and were fulfilled in compliance with law. Provision has been made for the levy, collection and segregation of the Special Taxes sufficient to pay and discharge the principal of this bond at maturity and to pay interest on this bond as it falls due. The issuance of the Series 2019 Bonds by the City will not cause the City to exceed or violate any applicable limitation or condition respecting the issuance of bonds imposed by the law of the State of Illinois or by any Indenture, ordinance or resolution of the City. The Series 2019 Bonds are issued for purposes for which the City is authorized by law to issue bonds including but not limited to finance or refinance a portion of the costs of the special services to be provided to the Special Service Area, making deposits to a reserve fund, administrative expense fund and paying costs of the City in connection with the issuance of the Series 2019 Bonds. This bond shall not be valid for any purpose unless and until the certificate of authentication on this bond shall have been duly executed by the Trustee. [SIGNATURE PAGE TO FOLLOW] B-6 4819-7089-8566.4 IN WITNESS WHEREOF, the United City of Yorkville, Kendall County, Illinois, by its Mayor and City Council, has caused this bond to be executed by the manual or facsimile signature of its Mayor and attested by the manual or facsimile signature of its City Clerk and has caused its corporate seal to be affixed to this bond (or a facsimile of its seal to be printed on this bond), all as of the Date of Bond specified above. UNITED CITY OF YORKVILLE, ILLINOIS By: Mayor (SEAL) Attest: City Clerk B-7 4819-7089-8566.4 CERTIFICATE OF AUTHENTICATION This bond is one of the bonds described in the Indenture authorizing the issuance of $__________ United City of Yorkville, Kendall County, Illinois Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019. AMALGAMATED BANK OF CHICAGO, as Trustee By: Authorized Signatory B-8 4819-7089-8566.4 FORM OF ASSIGNMENT For Value Received, the undersigned sells, assigns and transfers to __________________ this bond and all rights and title under this bond, and irrevocably constitutes and appoints _________________________ attorney to transfer this bond on the books kept for registration of this bond. Dated: C-1 4819-7089-8566.4 EXHIBIT C (The Above Space For Recorder’s Use Only) This Document was prepared by Foley & Lardner LLP and after recording return to: Amalgamated Bank of Chicago Attn: Corporate Trust Department 30 North LaSalle Street 38th Floor Chicago, Illinois 60602 SATISFACTION OF TAX LIEN The undersigned duly elected and acting Mayor of the United City of Yorkville, Kendall County, Illinois (the “City”), in consideration of the receipt of the sum of $_______, hereby acknowledges and certifies that special taxes levied and to be extended in accordance with the Special Tax Roll approved by the Mayor and City Council of the City pursuant to Ordinance No. 2003-56 (the “Establishing Ordinance”) are paid and the lien of such taxes satisfied with respect to the following lots in the City’s Special Service Area Number 2003-101 (the “SSA”) legally described on Exhibit A attached hereto: Lot PIN The undersigned further certifies that pursuant to Exhibit B to the United City of Yorkville Special Service Area Number 2003-101 Special Tax Roll and Report which is incorporated in the Establishing Ordinance as Exhibit F (the “Special Tax Roll and Report”), upon payment of the prepayment amount as calculated pursuant to the Special Tax Roll and Report, the Consultant shall cause the satisfaction of tax lien to be recorded within 30 working days of receipt of the prepayment. Dated: ______________, 20___ UNITED CITY OF YORKVILLE, ILLINOIS Authorized Officer Approved by: Consultant C-2 4819-7089-8566.4 The Trustee hereby acknowledges receipt of the sum of $ _______________. AMALGAMATED BANK OF CHICAGO, as Trustee By: C-3 4819-7089-8566.4 STATE OF ILLINOIS ) ) SS. COUNTY OF KENDALL ) I, _________________________, a Notary Public in and for such County and State aforesaid, do hereby certify that ______________________________, personally known to me to be the ______________________ of the United City of Yorkville, Illinois, whose name is subscribed to the foregoing Satisfaction, appeared before me this day in person and acknowledged that as such officer he signed and delivered the foregoing Satisfaction as such officer of the United City of Yorkville, Illinois, as his free and voluntary act, and as the free and voluntary act and deed of such City, for the uses and purposes therein set forth. Given under my hand and notarial seal, this ____ day of ___________, 20___. Notary Public Commission expires _____________ ___, 20___ D-1 4819-7089-8566.4 EXHIBIT D DISBURSEMENT REQUEST TO: Amalgamated Bank of Chicago Attn: Corporate Trust Department 30 North LaSalle Street, 38th Floor Chicago, Illinois 60602 RE: $__________ United City of Yorkville, Kendall County, Illinois Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 Amount Requested: Total Disbursements to Date: 1. Each obligation for which a disbursement is hereby requested is described in reasonable detail in Schedule I hereto together with the name and address of the person, firm, or corporation to whom payment is due and any other payment instructions. 2. The bills, invoices, or statements of account for each obligation referenced in Schedule I are attached hereto as Schedule II. 3. The City hereby certifies that: a. This written requisition is for payment of costs in connection with the issuance of the above-referenced Series 2019 Bonds and the specific purpose for which this request is made is described in Schedule I. b. Payment instructions sufficient to make the requested payment are set forth in Schedule I. c. No portion of the amount being requested to be disbursed was set forth in any previous request for disbursement. 4. All capitalized terms herein shall have the meanings assigned to them in the Trust Indenture for the above-referenced Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 dated as of ________ 1, 2019 by and between the United City of Yorkville, Kendall County, Illinois and Amalgamated Bank of Chicago, as Trustee. By: Authorized Signatory 4838-4320-3718.3 Exhibit C Bond Purchase Agreement $___________ United City of Yorkville, Illinois Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 BOND PURCHASE AGREEMENT March __, 2019 United City of Yorkville, Illinois 800 Game Farm Road Yorkville, Illinois 60560 Ladies and Gentlemen: The undersigned, D.A. Davidson & Co. (the “Purchaser”), offers to enter in to the following agreement (this “Contract”) with the United City of Yorkville, Illinois (the “City”), which upon acceptance by the City will be binding upon each of the City and the Purchaser. Capitalized terms used herein and not otherwise defined herein shall have the meanings set forth in the Indenture (as hereinafter defined) and the Limited Offering Memorandum (as hereinafter r defined). This offer is made subject to acceptance by the City on or before 1:00 P.M., Chicago time, on the date hereof, and, if not so accepted, will be subject to withdrawal by the Purchaser upon notice delivered to the City at the address set forth above at any time prior to the acceptance hereof by the City. This offer is also subject to the following provisions: 1. Definitions. For purposes of this Contract, the following terms have the meanings specified in this section, unless another meaning is plainly intended: (A) “Act” means the Special Service Area Tax Law of the State of Illinois, 35 ILCS 200/27-5 et seq., as amended. (B) “Administrative Services Agreement” means the Administrative Services Agreement dated August 12, 2003, between the City and David Taussig & Associates, Inc. (C) “Ancillary Documents” means the Bond Ordinance, the Indenture, the Tax Compliance Certificate and Agreement, the Limited Offering Memorandum, the Continuing Disclosure Agreement, the Administrative Services Agreement and all other agreements and certificates executed and delivered in connection with the issuance and sale of the Bonds. (D) “Area” means the United City of Yorkville Special Service Area Number 2003-101 (Windett Ridge Project) created pursuant to the Establishing Ordinance. 2 (E) [“Bond Insurer” means _____________.] (F) [“Bond Insurance Policy” means the financial guaranty insurance policy relating to the Bonds substantially in the form attached as an Appendix to the Limited Offering Memorandum.] (G) “Bond Ordinance” means Ordinance No. __________ of the City adopted at a meeting of the corporate authorities of the City on February __, 2019, as relating to the Bonds, as amended including the Bond Order executed pursuant thereto. (H) “Bonds” means the interest-bearing, tax exempt obligations issued by the City pursuant to the Bond Ordinance and called the United City of Yorkville, Kendall County, Illinois, Special Service Area No. 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019. (I) “Business Day” means any day other than a Saturday, Sunday, legal holiday or a day on which banking institutions are required or authorized by law to be closed in the City of Chicago or the State of Illinois or a day on which the New York Stock Exchange is closed. (J) “City” means the United City of Yorkville, Kendall County, Illinois. (K) “Closing” means the Closing as defined in Section 2(B) herein held on the Closing Date. (L) “Closing Date” means March __, 2019, or such earlier or later date as the City and the Purchaser shall mutually agree upon and refers to the date on which the transaction by which the City causes the Trustee to deliver the Bonds to the Purchaser and the Bonds are paid for by the Purchaser pursuant to this Contract. (M) “Code” means the Internal Revenue Code of 1986, as amended. (N) “Continuing Disclosure Agreement” means the Continuing Disclosure dated the date of the Closing Date between the City and Amalgamated Bank of Chicago. (O) “Contract” means this Bond Purchase Agreement. (P) “Establishing Ordinance” means Ordinance No. No. 2003-56, adopted at a meeting held on August 12, 2003, by the corporate authorities of the City for Special Service Area Number 2003-101 (Windett Ridge Project). (Q) “Governmental Body” means any federal, state, municipal, or other governmental department, commission, board, bureau, agency or instrumentality, domestic or foreign. (R) “Indenture” means the Trust Indenture dated as of March 1, 2019 between the City and the Trustee and any amendments and supplements thereto, pursuant to which the Bonds will be issued. (S) “Limited Offering Memorandum” means the Limited Offering Memorandum of the City (including each Appendix thereto) relating to the Bonds. (T) “Pledged Funds” means the Special Tax and the moneys and funds pledged to 3 the payment of the Bonds pursuant to the Bond Ordinance and Indenture. (U) “Preliminary Limited Offering Memorandum” means the Preliminary Limited Offering Memorandum of the City (including each Appendix thereto) relating to the Bonds dated February __, 2019. (V) “Prior Bonds” means the $6,900,000 Special Service Area Number 2003-101 Special Tax Bonds, Series 2003 (Windett Ridge Project). (W) “Purchaser” means D.A. Donaldson & Co. (X) “Special Tax Roll and Report” means the SSA Number 2003-101 Special Tax Roll. (Y) “Tax Compliance Certificate and Agreement” means the Tax Compliance Certificate and Agreement dated the Closing Date, executed by the City and the Trustee in connection with the Bonds and the refunding of the Prior Bonds. (AA) “Trustee” means Amalgamated Bank of Chicago, as Trustee under the Indenture. 2. Purchase and Sale of the Bonds. (A) Sale of Bonds. Upon the terms and conditions and upon the basis of the representations, warranties and agreements herein, the Purchaser hereby agrees to purchase from the City, and the City hereby agrees to sell to the Purchaser for such purpose, all, but not less than all, of the $___________ aggregate principal amount of the Bonds, at a purchase price equal to $______________, representing the principal amount of the Bonds of $___________ [plus/less net original issue premium/discount] of $___________ less Underwriter' s discount of $_____________. The Bonds shall be issued pursuant to the Bond Ordinance and the Indenture. The Bonds shall be dated, shall mature on such dates and in such amounts, shall bear interest at such rates, shall be offered at the initial offering prices as described in Schedule I attached hereto, and shall be subject to such other terms and conditions, all as described in the Limited Offering Memorandum, the Bond Ordinance and the Indenture. (B) Closing. The purchase and sale of the Bonds shall take place on the Closing Date at the offices of Foley & Lardner LLP, Chicago, Illinois. At the Closing, as defined below, the Purchaser will accept the delivery of the Bonds duly executed by the City, together with other documents herein mentioned, and will make payment therefor as provided here in by immediately available funds payable to the order of the Trustee for the account of the City. The payment for the Bonds and delivery of the Bonds, as herein described, is herein called the “Closing.” 3. City's Pre-Closing Deliveries. (A) Prior to the Closing Date, the City shall have delivered or caused to be delivered to the Purchaser an executed copy of the Limited Offering Memorandum, executed on behalf of the City by its Mayor. (B) Prior to the Closing Date, the City shall have delivered or caused to be delivered to the Purchaser a certified copy of the Establishing Ordinance, the Bond Ordinance, and 4 such other ordinances of the City which shall include the authorization of the execution, delivery and performance of this Contract, the Bonds and the other Ancillary Documents to which the City is a party, among other things, together with such reasonable number of copies of each of the foregoing as the Purchaser shall request. (C) The City hereby authorizes any and all of the material described above in Subsections A and B of this Section 3 and the Ancillary Documents, the information contained in the Limited Offering Memorandum and the Bond Ordinance and all other instruments, documents and agreements delivered pursuant to Section 8 of this Contract or in connection with the transactions contemplated hereby, for use in connection with the offering and sale of the Bonds. The City hereby ratifies, approves, and consents to the use and distribution by the Purchaser, prior to the date hereof, of the Preliminary Limited Offering Memorandum and hereby ratifies, approves and consents to the use of the Limited Offering Memorandum after the date hereof in connection with the offering and sale of the Bonds. The City deems final the Preliminary Limited Offering Memorandum for purposes of Rule 15c2-12 of the Securities Exchange Act of 1934, as amended. The City hereby agrees to furnish such information, execute such instruments and take such other action at the expense of and in cooperation with the Purchaser as the Purchaser may deem reasonably necessary in order to qualify the Bonds for offering and sale under the “Blue Sky” or other securities laws and regulations of such states and other jurisdictions of the United States as the Purchaser may designate; provided, however, that the City shall not be required to execute a special or general consent to service of process or qualify as a foreign corporation in connection with any such qualification in any jurisdiction. 4. Representations and Warranties of the City. The City represents and warrants to and agrees with the Purchaser that: (A) City. The City is a non-home rule unit, municipal corporation duly organized and validly existing and is in good standing under the laws and the Constitution of the State of Illinois. The City is authorized and empowered by the Act and the Bond Ordinance and such other ordinances of the City as have been duly adopted by the City, to enter into the transactions contemplated by this Contract, the Bond Ordinance, the Limited Offering Memorandum, and the Ancillary Documents to which the City is or is to be a party. The adoption of each of the Bond Ordinance and the Establishing Ordinance and the execution, delivery and performance by the City of this Contract, the Ancillary Documents to which the City is or is to be a party and the issuance of the Bonds are within the legal right, power and authority of the City, have been duly and validly authorized by all necessary proceedings of the City, and such execution, delivery and performance by the City as of the date of this Contract and as of the Closing Date do not and will not contravene, or constitute a breach of or default (with due notice or the passage of time or both) under, any provision of law, ordinance or regulation applicable to the City, or any provision of the municipal code or other rules and procedures of the City, or any judgment, order, decree, agreement or instrument binding on it or, except as described in the Limited Offering Memorandum, result in the creation of any lien or other encumbrance on any asset of the City. This Contract and the Bond Ordinance each constitute, and the Ancillary Documents to which the City is or is to be a party, when executed and delivered by the City and any other parties thereto, will constitute valid and binding agreements of the City enforceable against the City in accordance with their respective terms, except to the extent limited by bankruptcy, reorganization, or other similar laws affecting creditors' rights generally and by the availability of equitable remedies, and the Bonds, when issued and delivered by the City in accordance with this Contract and the Bond Ordinance, will have been duly authorized and issued and will constitute valid and binding obligations of the City enforceable against the City in accordance with their terms, except to the extent limited by bankruptcy, 5 reorganization, or other similar laws affecting the enforcement of creditors' rights generally and by the availability of equitable remedies. When delivered to and paid for by the Purchaser at the Closing in accordance with the provisions of this Contract, the Bonds will conform in all material respects to the description thereof contained in the Limited Offering Memorandum. (B) Use of Proceeds. The City will not take or omit to take any action which will in any way cause or result in the proceeds from the sale of the Bonds being applied other than as provided in the Bond Ordinance or the Indenture and as described in the Limited Offering Memorandum. Such proceeds will not be used by the City in a manner that would cause the Bonds or the Prior Bonds to be “arbitrage bonds” within the meaning of the Code, or any successor thereto, and the applicable regulations promulgated or proposed thereunder. (C) Governmental Authorization. All authorizations, consents and approvals of any Governmental Body required in connection with the execution and delivery by the City of, or in connection with the performance by the City of its obligations under, the Bonds, the Bond Ordinance and the Establishing Ordinance, this Contract, or the Ancillary Documents to which the City is or is to be a party, have been obtained and are in full force and effect, or will be obtained prior to Closing and will be in full force and effect as of the Closing Date. (D) Limited Offering Memorandum. The descriptions and information contained in the Limited Offering Memorandum under the captions “INTRODUCTORY STATEMENT,” “THE BONDS” (other than information under the sub-caption “- Book-Entry Only System”), “PLAN OF FINANCE,” “SECURITY AND SOURCE OF PAYMENT FOR THE BONDS” (other than information under the sub-caption “- Value to Lien Ratio”), “THE AREA”, “THE CITY,” “THE SPECIAL SERVICE AREA AND THE SPECIAL TAX,” “LEGAL OPINIONS,” “CONTINUING DISCLOSURE,” “NO LITIGATION,” “NO BOND RATING” and “AUTHORIZATION” and in Appendix A thereto (collectively, the “City Information”) are, and as of the date of the Closing, will be, true and correct in all material respects and such descriptions and information in the Limited Offering Memorandum, as of its date and as of the Closing Date will not contain an untrue, incorrect or misleading statement of a material fact; and such descriptions and information in the Limited Offering Memorandum do not, as of its date and as of the Closing Date will not omit to state a material fact necessary to make the statements made therein, in the light of the circumstances under which they were made, not misleading. (E) No Liens or Encumbrances. Other than as specifically set forth in the Limited Offering Memorandum, there are no existing liens, claims, charges or encumbrances on or rights to any funds, revenues or interests pledged pursuant to the Bond Ordinance and the Indenture which are senior to, or on a parity with, the claims of the holders of the Bonds. Other than as specifically disclosed in the Limited Offering Memorandum, the City has not entered into any contract or arrangements of any kind, and there is no existing, pending, threatened, or anticipated event or circumstance that might give rise to any lien, claim, charge or encumbrance on or right to the assets, properties, funds, or interests pledged pursuant to the Bond Ordinance and the Indenture which would be prior to, or on a parity with, the claims of the holders of the Bonds. The City is lawfully entitled to receive, pledge and assign all amounts or revenues which have been pledged or assigned as security for the payment of the principal of and interest on the Bonds. (F) No Litigation. Except as described in the Limited Offering Memorandum, as of the date of this Contract and as of the Closing Date (i) there is no action, suit, proceeding or investigation, at law or in equity, before or by any court or any governmental agency or public board or body, pending against the City or, to the knowledge of the City, threatened against the City, to restrain 6 or enjoin, or threatening or seeking to restrain or enjoin, the issuance, sale or delivery of the Bonds or the delivery by the City of any of the Ancillary Documents to which the City is a party, or the collection of Pledged Funds, or in any way contesting or affecting the validity of the Bonds or the Prior Bonds, or any of the Ancillary Documents to which the City is a party, or in any way questioning or affecting (w) the proceedings under which the Bonds are to be issued or the Prior Bonds were issued, (x) the validity or enforceability of any provision of the Bonds, the Bond Ordinance and the Establishing Ordinance or this Contract or any Ancillary Documents, (y) the authority of the City to collect the Pledged Funds, or to perform its obligations hereunder or with respect to the Bonds, or to consummate any of the transactions set forth in the Ancillary Documents to which it is or is to be a party as contemplated hereby or by the Bond Ordinance, the Indenture, or the Limited Offering Memorandum, (z) the legal existence of the City, or the title of its Mayor, Aldermen or officers to their offices, and (ii) there is no action, suit, proceeding or investigation, at law or in equity, before or by any court or any governmental agency or public board or body, pending against the City or, to the knowledge of the City, threatened against the City, involving any of the property or assets within the City, which may result in any material adverse change in the Pledged Funds, assets or the financial condition of the City. (G) Certificates. Any certificate signed by an authorized officer of the City and delivered to the Purchaser and/or the Trustee shall be deemed a representation and covenant by the City to the Purchaser and/or the Trustee as to the statements made therein. (H) The Ordinances. Each of the Bond Ordinance and the Establishing Ordinance is in full force and effect, and has not been amended, modified, revoked or repealed. The City covenants to adopt an abatement ordinance abating the Special Tax levied to pay the Prior Bonds at the first meeting held subsequent to the issuance of the Bonds and to file such abatement ordinance with the County Clerk of Kendall County. 5. Reserved. 6. Representations, Warranties and Agreements of the Purchaser. The Purchaser represents and warrants to and agrees with the City that: (A) Limited Offering. The Purchaser agrees to make a bona fide limited offering of the Bonds to a limited number (35 or less) of sophisticated investors or registered investment companies under the Investment Company Act of 1940 at the initial offering price set forth on the cover of the Limited Offering Memorandum. (B) Limited Offering Memorandum. The descriptions and information contained in the Limited Offering Memorandum under the caption “UNDERWRITING” are, and as of the date of the Closing will be, true and correct in all material respects and such descriptions and information in the Limited Offering Memorandum, as of its date and as of the Closing Date, will not contain an untrue, incorrect or misleading statement of a material fact; and such descriptions and information in the Limited Offering Memorandum do not, as of its date and as of the Closing Date will not omit to state a material fact necessary to make the statements made therein, in the light of the circumstances under which they were made, not misleading. 7. Termination of the Purchase Contract. The Purchaser shall have the right to cancel Purchaser's obligations to purchase the Bonds, if, between the date hereof and the date of Closing, (i) legislation shall be enacted, or actively considered 7 for enactment, by the Congress or recommended by the President of the United States to the Congress for passage, or favorably reported for passage to either House of the Congress by any committee of such House to which such legislation has been referred for consideration, a decision by a court of the United States or the United States Tax Court shall be rendered, or a ruling, regulation or Limited Offering Memorandum by or on behalf of the Treasury Department of the United States, the Internal Revenue Service or other agency or department of the United States shall be made or proposed to be made which has the purpose or effect, directly or indirectly, of imposing federal income taxes upon interest on the Bonds; (ii) any other action or event shall have transpired which has the purpose or effect, directly or indirectly, of materially adversely affecting the federal income tax consequences of any of the transactions contemplated in connection herewith or contemplated by the Limited Offering Memorandum, or, in the reasonable opinion of the Purchaser, such action or event pertaining to the federal income tax consequences referenced above materially adversely affects the market for the Bonds or the sale, at the contemplated offering price or prices (or yield or yields), by the Purchaser of the Bonds; (iii) legislation shall be enacted, or actively considered for enactment by the Congress, with an effective date on or prior to the date of Closing, or a decision by a court of the United States shall be rendered, or a ruling or regulation by the Securities and Exchange Commission or other governmental agency having jurisdiction over the subject matter shall be made, the effect of which is that (A) the Bonds are not exempt from the registration, qualification or other requirements of the Securities Act of 1933, as amended and as then in effect, or the Securities Exchange Act of 193 4, as amended and as then in effect, or (B) the Indenture is not exempt from the registration, qualification or other requirements of the Trust Indenture Act of 1939, as amended and as then in effect; (iv) a stop order, ruling or regulation by the Securities and Exchange Commission shall be issued or made, the effect of which is that the issuance, offering or sale of the Bonds, as contemplated herein and in the Limited Offering Memorandum, is in violation of any provision of the Securities Act of 1933, as amended and as then in effect, the Securities Exchange Act of 1934, as amended and as then in effect, or the Trust Indenture Act of 1939, as amended and as then in effect; (v) there shall occur any event which in the reasonable judgment of the Purchaser either (A) makes untrue, incorrect or misleading in any material respect any statement or information contained in the Limited Offering Memorandum or (B) is not reflected in the Limited Offering Memorandum but should be reflected therein in order to make the statements and information contained therein not misleading in any material respect and, in either such event, the City refuses to permit the Limited Offering Memorandum to be supplemented to correct or supply such statement or information, or the effect of the Limited Offering Memorandum as so corrected or supplemented is such as, in the reasonable judgment of the Purchaser, would materially adversely affect the market for the Bonds or the sale, at the contemplated offering price, by the Purchaser of the Bonds; (vi) there shall occur any outbreak of hostilities or any regional, national or international calamity or crisis or a financial crisis and the effect is such as, in the reasonable judgment of the Purchaser, would materially adversely affect the market for or the marketability of the Bonds or obligations of the general character of the Bonds; (vii) a general suspension of trading on the New York Stock Exchange is in force; (viii) a general banking moratorium is declared by federal or state authorities; (ix) there occurs any material adverse change in the affairs, operations or financial conditions of the City, except as set forth or contemplated in the Limited Offering Memorandum; (x) the Limited Offering Memorandum is not executed, approved and delivered in accordance with Section 3 above; (xi) in the reasonable judgment of the Purchaser, the market price of the Bonds, or the market price generally of obligations of the general character of the Bonds, might be adversely affected because: (A) additional material restrictions not in force as of the date hereof shall have been imposed upon trading in securities generally by any governmental authority or by any national securities exchange, or the New York Stock Exchange or other national securities exchange, or any governmental authority, shall impose, as to the Bonds or similar obligations, any material restrictions not now in force, or increase materially those now in force, with respect to the extension of credit by, or the charge to the net capital requirements of, underwriters; (xii) a war involving the United States of America shall have 8 been declared, or any conflict involving the armed forces of any country shall have escalated, or any other international, national or regional emergency relating to or affecting the effective operation of government or the financial community shall have occurred, which, in the reasonable judgment of the Purchaser, materially adversely affects the market for the Bonds or of obligations of the general character of the Bonds; (xiii) any litigation shall be instituted, pending or threatened to restrain or enjoin the issuance, sale or delivery of the Bonds or in any way protesting or affecting any authority for or the validity of the Bonds, the Bond Ordinance, the existence or powers of the City, or any event described or contemplated by the Limited Offering Memorandum; (xiv) there shall have occurred a default with respect to the debt obligations of, or the institution of proceedings under any federal bankruptcy laws by or against, any state of the United States or any city or political subdivision of any state, the effect of which, in the reasonable judgment of the Purchaser, would materially adversely affect the ability of the Purchaser to market the Bonds. 8. Conditions of Closing. The Purchaser's obligation to purchase the Bonds under this Contract is subject to the performance by the City of its obligations hereunder at and prior to the Closing Date, to the accuracy, in the reasonable discretion of the Purchaser, of the representations and warranties of the City contained herein as of the Closing Date, and, in the reasonable discretion of the Purchaser, to the following conditions, including the delivery of such documents as are enumerated herein in form and substance satisfactory to the Purchaser and its counsel as of the Closing Date: (A) Ordinances in Effect and City in Compliance Therewith. At the time of the Closing (i) each of the Bond Ordinance and the Establishing Ordinance shall be in full force and effect, and shall not have been amended, modified or supplemented since the date hereof, except as may have been agreed to in writing by the Purchaser, and the City shall have duly adopted and there shall be in full force and effect such additional ordinances or agreements as shall be, in the opinion of Bond Counsel, necessary in connection with the transactions contemplated hereby and (ii) the City shall perform or have performed all of its obligations required under or specified in this Contract with regard to the Bonds or the Bond Ordinance to be performed at, simultaneously with or prior to the Closing. (B) Opinions of Bond Counsel. The Purchaser shall have received an unqualified approving legal opinion substantially in the form of Appendix C to the Limited Offering Memorandum and a supplemental legal opinion substantially in the form of Exhibit A hereto, each dated the Closing Date, addressed to the Purchaser and the Trustee, from Foley & Lardner LLP, Bond Counsel, satisfactory to the Purchaser in its reasonable discretion. (C) Opinion of Purchaser's Counsel. The Purchaser shall have received an opinion dated the Closing Date, addressed to the Purchaser, from SJ Gray Law LLC, satisfactory to the Purchaser in its reasonable discretion. (D) Opinion of Counsel to the City. The Purchaser shall have received a favorable opinion dated the Closing Date, addressed to the Purchaser, Bond Counsel and the Trustee, from Kathleen Field Orr & Associates, counsel to the City, satisfactory to the Purchaser in its reasonable discretion, substantially in the form of Exhibit B hereto. (E) Continuing Disclosure. An executed copy of the Continuing Disclosure Agreement substantially in the form attached to the Limited Offering Memorandum shall have been executed and delivered by the City and the Dissemination Agent named therein. 9 (F) Performance: No Default. The City shall have performed and complied with all agreements and conditions herein required to be performed or complied with by the City prior to or on the Closing Date, and at the time of the Closing no event of default or default shall have occurred and be continuing with respect to the Ancillary Documents or the Bonds. (G) Ancillary Documents. At the Closing Date, (i) all of the Ancillary Documents shall be in full force and effect, shall have been duly executed and copies delivered to the Purchaser by, and shall constitute valid and binding agreements of, the parties thereto, shall not have been amended, modified or supplemented except as may have been agreed to in writing by the Purchaser and there shall be no defaults or events of default thereunder and (ii) the proceeds of the sale of the Bonds shall be applied or deposited with the Trustee for application as described in the Bond Ordinance, the trust indenture for the Prior Bonds and the Limited Offering Memorandum. (H) Closing Certificate of City. The City shall have delivered to the Purchaser a certificate dated the Closing Date, addressed to the Purchaser and the Trustee signed by the Mayor in form and substance reasonably satisfactory to the Purchaser. (I) The Bonds. The Bonds shall have been duly authorized, executed, authenticated, delivered, and the proceeds from the sale thereof applied, in accordance with the provisions of the Bond Ordinance and the Indenture (J) Trustee's Certificate. The Purchaser shall have received a certificate dated the Closing Date of an authorized officer of the Trustee, addressed to the Purchaser reasonably acceptable in form and substance to the Purchaser. (K) Form 8038-G. The Purchaser shall have received a copy of the completed Form 8038-G of the Internal Revenue Service executed by the City. (L) Officers’ Certificates. The Purchaser shall have received any and all certificates required to be furnished by the provisions of any Ancillary Document to be obtained or furnished by the City at or prior to Closing. (M) Specimen Bonds. The Purchaser shall have received specimen Bonds. (N) Certified Copies of Ordinances. The Purchaser shall have received certified copies of the Bond Ordinance and the Establishing Ordinance. The Bond Ordinance shall include authorization for execution and delivery of this Contract. The Bond Ordinance shall have been filed with the County Clerk of Kendall County. The form of an abatement ordinance abating the Special Tax levied for the Prior Bonds shall be delivered to the Purchaser. (O) [Bond Insurance Policy. The Purchaser shall have received evidence of the issuance of the financial guaranty insurance policy in the form. of the specimen policy attached as Appendix C to the Limited Offering Memorandum which Bond Insurance Policy shall be in full force and effect as of the Closing.] (P) [Opinion of Bond Insurer’s Counsel. The Purchaser shall have received an opinion of counsel to the Bond Insurer, dated the date of the Closing and addressed to the City and the Purchaser regarding the validity of the Bond Insurance Policy and the accuracy and completeness of the Limited Offering Memorandum as to the Bond Insurer.] 10 (Q) Special Tax Roll and Report. The Purchaser shall have received a copy of the Special Tax Roll and Report substantially in the form attached to the Limited Offering Memorandum. (R) Special Tax Roll and Report Consent. The Purchaser shall have received from the preparer of the Special Tax Roll and Report a letter dated the Closing Date, addressed to the Purchaser regarding such preparer's qualifications and the preparer's consent to the inclusion of the Special Tax Roll and Report in the Limited Offering Memorandum. (S) [Ratings. The Purchaser shall have received evidence that the Bonds have received an insured rating of “__” from Standard & Poor's Ratings Group.] (T) Additional Opinions, Certificates, etc. The Purchaser shall have received such additional legal opinions, certificates, proceedings, instruments and other documents as the Purchaser, the City or their respective counsel may deem reasonably necessary or desirable. All of the opinions, letters, certificates, instruments and other documents mentioned in this Contract shall be deemed to be in compliance with the provisions of this Contract only if in the reasonable judgment of the Purchaser, they are satisfactory in form and substance. If there shall be a failure to satisfy the conditions of the Purchaser's obligations contained in this Contract or if the Purchaser's obligations to purchase the Bonds shall be terminated for any reason permitted by this Contract, this Contract shall terminate, and the Purchaser and the City shall not have any further obligations hereunder, except for the obligations set forth in Section 10 hereof which shall remain in full force and effect. 9. Changes Affecting the Limited Offering Memorandum. At any time prior to the Closing, the City agrees to supplement or amend the Limited Offering Memorandum whenever requested by the Purchaser when, in the reasonable judgment of the Purchaser and the City, such supplement or amendment is required. No amendment or supplement to the Limited Offering Memorandum shall be made without the approval of the Purchaser. After the Closing and so long as the Purchaser or any participating dealer shall be offering Bonds, but not later than 90 days after the date of this Contract, if any event shall occur as a result of which it is necessary to amend or supplement the Limited Offering Memorandum in order to make the statements therein, in light of the circumstances under which the y are mad, e not misleading, the City will so advise the Purchaser. ln any such case, the City shall cooperate in the preparation, execution and delivery of either amendments to the Limited Offering Memorandum or supplemental information so that the statements in the Limited Offering Memorandum, as so amended or supplemented will not, in light of the circumstances under which such statements were made, be misleading. The cost of providing such amendments or supplements shall be paid by the City which costs may be reimbursed from amounts made available under the Bond Ordinance and the Indenture as Administrative Costs. 10. Payment of Expenses. All fees, costs and expenses associated with the issuance of the Bonds, including without limitation, the reasonable fees and disbursements of the preparer of the Special Tax Report, the Purchaser's legal counsel, SJ Gray Law LLC, Bond Counsel, Foley & Lardner LLP, and the City's counsel, Kathleen Field Orr & Associates, shall be disbursed and paid by the Trustee from the proceeds of the Bonds. 11. Notices. Except as otherwise provided in this Contract, whenever notice is required to be given pursuant 11 to the provisions of this Contract, such notice shall be in writing and may be given by personal or courier delivery, registered or certified mail, facsimile transmission or electronic communication, provided that delivery by facsimile transmission or electronic communication must be confirmed by the sender. 12. Law Governing. This Contract shall be construed in accordance with and governed by the laws of the State of Illinois. 13. Headings. The headings of the paragraphs and subparagraphs of this Contract are inserted for convenience only and shall not be deemed to constitute a part of this Contract. 14. Counterparts. This Contract may be signed in any number of counterparts, each of which shall be an original, with the same effect as if the signatures thereto and hereto were upon the same instrument. 15. Parties and Interests. This Contract is made solely for the benefit of the City and the Purchaser, including the successors and assigns of the Purchaser, and no other person, partnership, association or corporation shall acquire or have any rights hereunder or by virtue hereof. 16. Reserved. 17. Further Financial Reports. The City agrees to provide the financial reports and information described in the Indenture which it has covenanted to provide to the Trustee, to the Purchaser [, the Bond Insurer] and any Bondholder upon written request. 1 8. Amendment or Assignment. This Contract may not be amended except through the written consent of all of the parties hereto and is not assignable. 19. Survival of Representations, Warranties and Agreements. All representations, warranties and agreements contained in this Agreement shall remain operative and in full force and effect, regardless of any investigation made by or on behalf of the Purchaser, and shall survive the delivery of and payment for the Bonds and any termination of this Agreement. 20. Severability. If any provision of this Contract shall be held or deemed to be or shall, in fact, be inoperative or unenforceable as applied in any particular case in any jurisdiction or jurisdictions, or in all cases because it conflicts with any other provision or provisions or any constitution or statute or rule of public policy, or for any other reason, such circumstances shall not have the effect of rendering the provision in question inoperative or unenforceable in any other case or circumstance, or of rendering any other provision or provisions herein contained invalid, inoperative, or unenforceable to any extent whatever. 12 The invalidity of any one or more phrases, sentences, clauses or sections in this Contract shall not affect the validity of the remaining portions of this Contract, or any part hereof. 21. Purchaser Not an Agent or Fiduciary. (A) The City has received and reviewed the disclosure letter January 14, 2019, that is required by the Municipal Securities Rulemaking Board (“MSRB”) Rule G-17 as set forth in MSRB Notice 2012-25 (May 7, 2012). (B) (i) the purchase and sale of the Bonds pursuant to this Contract is an arm's length commercial transaction between the City and the Purchaser; (ii) in connection with the purchase and sale of the Bonds and with the discussions, undertakings and procedures leading up to the consummation of such transaction, the Purchaser is and has been acting solely as a principal and is not acting as an agent, advisor or fiduciary of the City; and (iii) the City has consulted its own legal, financial and other advisors to the extent it has deemed appropriate. [SIGNATURE PAGE FOLLOWS] [SIGNATURE PAGE OF BOND PURCHASE AGREEMENT] Very truly yours, D.A. Davidson & Co. By: Name: Title: Accepted and agreed to by the undersigned as of the date first above written. UNITED CITY OF YORKVILLE, an Illinois municipal corporation By: _ Gary J. Golinski, Mayor Schedule I $_____________ United City of Yorkville, Kendall County, Illinois Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 MATURITY SCHEDULE EXHIBIT A United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Amalgamated Bank of Chicago 30 North LaSalle Street 38th Floor Chicago, Illinois 60602 D.A. Davidson & Co. 227 W. Monroe Street Suite 5250 Chicago, IL 60606 Re: $___________ United City of Yorkville, Kendall County, Illinois Special Service Area Number 2003-101 (Windett Ridge Project), Special Tax Refunding Bonds, Series 2019 Ladies and Gentlemen: We have served as Bond Counsel to the United City of Yorkville, Kendall County, Illinois (the “City”) with respect to the issuance today of the $___________ United City of Yorkville, Kendall County, Illinois, Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 (the “Bonds”). The Bonds are issued pursuant to an ordinance adopted by the City on February _, 2019 (the “Bond Ordinance”), a Bond Order of the City executed pursuant thereto and a Trust Indenture dated as of March 1, 2019 (the “Trust Indenture”) between the City and Amalgamated Bank of Chicago, as trustee. We have delivered to you an executed copy of our approving opinion, dated today, addressed to you with respect to the Bonds. Based upon our examination as described in that opinion, we are further of the opinion that the Bonds are not subject to the registration requirements of the Securities Act of 1933, as amended, and the Trust Indenture is exempt from qualification pursuant to the Trust Indenture Act of 1939, as amended. We are further of the opinion that statements contained in the Limited Offering Memorandum dated February_, 2019 relating to the Bonds under the sections entitled “T HE BONDS”(other than information under the subcaption “-Book-Entry-Only System” as to which no view is expressed); “SECURITY AND SOURCE OF PAYMENT FOR THE BONDS;”(other than information under the subcaptions” “Value to Lien Ratio” and “Representative Property Taxes (as to which no view is expressed); “THE SPECIAL SERVICE AREA AND SPECIAL TAX”(other than information under the subcaptions “Levy Abatement and Collection of Special Tax” and “Special Service Area Special Tax Roll and Report'' as to which no view is expressed), “TAX EXEMPTION”, and in Appendix D - Bond Opinion thereto insofar as the statements contained under such sections or in such Appendix purport to describe or summarize certain provisions of the Bonds, the Bond Ordinance and the Trust Indenture, or summarize such opinion, present an accurate description or summary of such provisions and opinion. Very truly yours, FOLEY & LARDNER LLP EXHIBIT B March __, 2017 D.A. Davidson & Co. 222 West Adams Street Chicago, Illinoi s 60606 Foley & Lardner LLP 321 North Clark Street, Suite 2800 Chicago, Illinois 60610 Amalgamated Bank of Chicago 30 North LaSalle Street 38th Floor Chicago, Illinois 60602 Assured Guaranty Municipal Corp. 31 Wes t 52nd Street 27th Floor New York, New York 10019 Re: $___________ United City of Yorkville, Kendall County, Illinois Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 Ladies and Gentlemen: We have served as counsel for the United City of Yorkville, Illinois (the “City”) in connection with the execution and delivery of the Bond Purchase Agreement dated March __, 2019 (the “Purchase Agreement”) by and between the City and D.A. Davidson & Co. (the “Purchaser”) providing for the purchase by the Purchaser of the United City of Yorkville, Kendall County, Illinois, Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 (the “Bonds”) issued pursuant to a Trust Indenture dated as of March 1, 2019 (the “Trust Indenture”) between the City and Amalgamated Bank of Chicago, as trustee. Terms used but not defined herein shall have the meanings ascribed thereto in the Purchase Agreement. This opinion is being delivered to you at the express direction of the City and pursuant to the Purchase Agreement. In such capacity, we have examined the following: a. the Purchase Agreement; b. the Preliminary Limited Offering Memorandum of the City dated February __, 2019 (the “Preliminary Limited Offering Memorandum”) and the Limited Offering Memorandum of the City dated May 15, 20 13 relating to the Bonds (the “Final Limited Offering Memorandum”, and together with the Preliminary Limited Offering Memorandum, the “Limited Offering Memorandum”); c. the Trust Indenture; d. the Continuing Disclosure Agreement dated March __, 2019 executed and delivered by the City; e. the Tax Compliance Certificate and Agreement dated March __, 2019 (the “Tax Compliance Certificate”); f. The City Ordinance adopted February __, 2019 relating to the Bonds (the “Bond Ordinance”) and City Ordinance No. 2003-101 (the “Establishing Ordinance”); and g. The Administrative Services Agreement. and such other documents as we have deemed necessary to render this Opinion. As counsel to the City, we advised the City as to applicable requirements and performed other legal services necessary in order to enable us to render the opinions set forth below. Additionally, we participated in reviews and discussions with representatives of the Underwriter, Bond Counsel, and the Trustee relating to the Limited Offering Memorandum. For the purposes of this opinion, we have assumed that: a. The execution and delivery of all documents reviewed by us, and the entry into and performance of the transactions contemplated by the Purchase Agreement and the Indenture by all parties other than the City have been duly authorized by all necessary actions and that said agreements constitute the valid and binding obligations of all parties other than the City. b. All natural persons who are signatories to the Purchase Agreement, the Continuing Disclosure Agreement and the Indenture on behalf of parties other than the City were legally competent at the time of execution. c. All signatures on behalf of parties other than the City on said agreements and other documents reviewed by us are genuine. d. The copies of all documents submitted to us are accurate and complete and conform to originals. Based upon our familiarity with the City, and the proceedings, showings and related matters of law with respect to the foregoing, but subject to the assumptions set forth herein, we are of the opinion that: I. The City is a municipal corporation duly organized and validly existing under the laws of the State of Illinois, and has full legal right, power and authority to adopt the Bond Ordinance and the Establishing Ordinance, and to enter into, execute and deliver the Purchase Agreement, the Final Limited Offering Memorandum, the Continuing Disclosure Agreement, the Indenture, the Tax Compliance Certificate and the Administrative Services Agreement (the foregoing documents are hereafter collectively referred to as the “City Agreements”), to consummate all transactions contemplated thereby, and to issue and sell the Bonds for the purposes described in the Limited Offering Memorandum. 2. Each of the members or officers of the City executing the City Agreements and other closing documents executed in connection with the delivery of the Bonds has been authorized to do so. 3. The Establishing Ordinance and the Bond Ordinance were each duly authorized and adopted by the City at a meeting of the Corporate Authorities of the City, which was called and held pursuant to law and with the public notice required by law and at which a quorum was present and acting throughout and each such Ordinance is in full force and effect, and has not been amended, modified, revoked, repealed or supplemented since the respective dates thereof. 4. Each of the City Agreements has been duly authorized by all necessary action on the part of the City, has been duly executed and delivered by authorized officers of the City and constitute legal, valid and binding obligations of the City enforceable against the City in accordance with their respective terms, subject to the qualification that the enforcement thereof may be limited by bankruptcy, reorganization, insolvency, moratorium or other similar laws affecting creditors' rights and by the availability of equitable remedies. 5. The Final Limited Offering Memorandum has been duly executed and deliver ed by the City. The use by the Underwriter of the Limited Offering Memorandum in connection with the offer and sale of the Bonds has been authorized and ratified by the City. 6. The Bonds have been duly authorized by all necessary action on the part of the City, have been duly executed by the authorized officers of the City and have been validly issued by the City and constitute the legal, valid and binding obligations of the City enforceable against the City in accordance with their terms, subject to the qualification that the enforcement thereof may be limited by laws relating to bankruptcy, insolvency, reorganization, moratorium or other similar laws affecting creditors' rights and by the availability of equitable remedies. 7. Other than as set forth in the Limited Offering Memorandum, there is no action, suit, proceeding, inquiry or investigation, at law or in equity, or by any court, public board or body pending or, to our knowledge, threatened against or affecting the City, or, to our knowledge, is there any basis for any such action, suit, proceeding or investigation in any way (i) contesting or affecting the proceedings under which the Bonds are to be issued and de liver ed; (ii) contesting or affecting the collection, application or validity of the Special Tax or the special tax levy; (iii) contesting or affecting the creation, organization, existence or powers of the City or the Area, or the titles of the Mayor, Aldermen and officers to their respective offices; (iv) which seeks to enjoin or restrain the issuance, sale and delivery of the Bonds; (v) questioning or affecting any of the rights, powers, duties or obligations of the City with respect to the Special Tax or the monies and assets pledged or to be pledged to pay the principal of, premium, if any, or interest on the Bonds; (vi) questioning or affecting any authority for the issuance of the Bonds, or the validity or enforceability of the Bonds; or (vii) questioning or affecting the City Agreements, the Bond Ordinance, the Establishing Ordinance or the transactions contemplated by the City Agreements, the Bond Ordinance or the Establishing Ordinance. 8. The authorization, execution and delivery by the City of the City Agreements do not, and the compliance with the provisions thereof by the City, under the circumstances contemplated therein, will not, in any material respect, conflict with or constitute on the part of the City a breach of or default under any agreement to which the City is a party under any law, regulation, order, ordinance or consent decree of any court or governmental tribunal to which the City is subject. 9. The adoption of the Bond Ordinance and the Establishing Ordinance, the execution and delivery by the City of the Bonds and compliance by the City with the provisions thereof: under the circumstances contemplated thereby, do not and will not violate any applicable judgment, order or regulation of any court or of any public or governmental agency or authority of the State of Illinois and will not conflict with, or result in a breach of, any of the terms and provisions of, or constitute a default under, any existing law, court or administrative regulation, decree, order or any agreement, indenture, mortgage, lease or other instrument to which the City is subject or by which it is or may be bound. 10. Based upon our familiarity with the City to the extent of our capacity as special counsel to the City, our involvement in the negotiation of the City Agreements and the issuance of the Bonds by the City, nothing has come to our attention and we have no reason to believe that the information contained in the Limited Offering Memorandum in or under the captions “INTRODUCTORY STATEMENT”; “THE BONDS” (other than information under the sub-caption “- Book-Entry Only System”); “PLAN OF FINANCE”; “SECURITY AND SOURCE OF PAYMENT FOR THE BONDS” (other than information under the sub-caption “- Value to Lien Ratio”); “THE AREA”; “THE CITY”; “THE SPECIAL SERVICE AREA AND THE SPECIAL TAX”; “RISK FACTORS - Limited Source of Funds” and “- Loss of Tax Exemption”; “LEGAL OPINIONS”; “CONTINUING DISCLOSURE”; “NO LITIGATION”; “NO BOND RATING” and “AUTHORIZATION” and in Appendix A thereto (except with respect to financial information and statistical data contained therein, as to which we express no opinion), contains any untrue statement of a material fact or omits any material fact that is necessary to be stated therein in order to make the statements therein, in light of the circumstances in which they were made, not misleading. This opinion is limited to the matters set forth herein. No opinion may be inferred or implied beyond the matters expressly contained herein. This opinion is rendered solely for the benefit of the persons or entities to whom it is addressed and no other person or entity shall be entitled to rely on any matters set forth herein without the express written consent of the undersigned. Very truly yours, 4838-4320-3718.3 Exhibit D Preliminary Limited Offering Memorandum PRELIMINARY LIMITED OFFERING MEMORANDUM DATED _________ __, 2019 NEW ISSUE - BOOK ENTRY ONLY BANK QUALIFIED No Rating In the opinion of Foley & Lardner LLP, Bond Counsel, under existing law, if there is continuing compliance with certain requirements of the Internal Revenue Code of 1986, interest on the Bonds will be excluded from gross income for Federal income tax purposes except as described under “TAX EXEMPTION” herein. In the opinion of Bond Counsel, the Bonds are not “private activity bonds,” and the interest thereon is therefore not required to be included as an item of tax preference in computing “alternative minimum taxable income.” Interest on the Bonds is not exempt from Illinois income taxes. See also APPENDIX D for the proposed form of the opinion of Bond Counsel. The Bonds are deemed designated “qualified tax-exempt obligations” under Section 265(b)(3) of the Code. Bond Counsel expresses no opinion regarding any other federal or state tax consequences relating to the ownership or disposition of, or the accrual or receipt of interest on, the Bonds. See “TAX EXEMPTION” and “QUALIFIED TAX-EXEMPT OBLIGATIONS” herein for a more complete discussion. $5,180,000 * UNITED CITY OF YORKVILLE Kendall County, Illinois Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 Dated: Date of Delivery Due: March 1 as shown on the inside cover This Limited Offering Memorandum is being furnished in connection with the United City of Yorkville, Kendall County, Illinois, Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 (the “Bonds”). The Bonds will be secured by a pledge of Special Taxes (as defined herein) and certain other amounts held in funds established pursuant to the Trust Indenture dated as of March 1, 2019 (the "Trust Indenture" or “Indenture”) between the United City of Yorkville, Kendall County, Illinois (the “City”) and Amalgamated Bank of Chicago, as Trustee (the “Trustee”). The Bonds are issuable only as fully registered bonds without coupons and, when issued, will be registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York (“DTC”). Individual purchases will be made in book entry form only, in denominations of $100,000 or integral multiples of $1,000 in excess thereof. Beneficial Owners of the Bonds will not receive physical certificates representing their interest in the Bonds purchased. Principal of, premium, if any, and interest (payable on March 1 and September 1 of each year, commencing September 1, 2019) on the Bonds are payable by the Trustee to DTC, which will remit such principal, premium, if any, and interest to DTC’s Participants, who in turn will be responsible for remitting such payments to the Beneficial Owners of the Bonds, as described herein. The Bonds are subject to optional, mandatory and special mandatory redemption prior to maturity as set forth herein. THE BONDS ARE BEING ISSUED PURSUANT TO THE SPECIAL SERVICE AREA TAX LAW OF THE STATE OF ILLINOIS, AS AMENDED, AND, IN THE OPINION OF BOND COUNSEL, WILL CONSTITUTE VALID AND LEGALLY BINDING LIMITED OBLIGATIONS OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS (THE “CITY”), PAYABLE SOLELY AND ONLY FROM THE SPECIAL TAX AND AMOUNTS ON DEPOSIT IN CERTAIN OF THE FUNDS ESTABLISHED AND MAINTAINED PURSUANT TO THE TRUST INDENTURE, AS SET FORTH HEREIN. THE BONDS ARE NOT GENERAL OBLIGATIONS OF THE CITY AND NEITHER THE FULL FAITH AND CREDIT NOR THE GENERAL TAXING POWER OF THE CITY, THE COUNTY OF KENDALL, THE STATE OF ILLINOIS, OR ANY POLITICAL SUBDIVISION THEREOF IS PLEDGED TO THE PAYMENT OF THE BONDS. NO HOLDER OF ANY BOND SHALL HAVE THE RIGHT TO COMPEL THE EXERCISE OF ANY TAXING POWER OF THE CITY (OTHER THAN THE LEVY OF THE SPECIAL TAX AS DESCRIBED HEREIN) FOR PAYMENT OF THE PRINCIPAL AMOUNT OF, PREMIUM, IF ANY, OR INTEREST ON THE BONDS. The Bonds are offered when, as and if issued, subject to prior sale, withdrawal or modification of the offer without notice, the approving legal opinion of Foley & Lardner LLP, Chicago, Illinois, Bond Counsel. Certain legal matters will be passed upon for the Underwriter by SJ Gray Law, LLC, Chicago, Illinois, and for the City by Kathleen Field Orr & Associates, Chicago, Illinois. It is expected that the Bonds will be available for delivery through the facilities of DTC in New York, New York on or about _______ __, 2019. ________ __, 2019 * Preliminary; subject to change. This Preliminary Limited Offering Memorandum and the information contained herein are subject to completion, amendment, or other change without notice. Under no circumstance shall this Preliminary Limited Offering Memorandum constitute an offer to buy, nor shall there be any sale of these securities in any jurisdiction in which such offer, solicitation or sale would be unlawful prior to registration or qualification under the securities laws of any jurisdiction. This Preliminary Limited Offering Memorandum is in a form deemed final as of this date for purposes of SEC Rule 15c2-12, but is subject to revision, completion and amendment in a final Limited Offering Memorandum. MATURITIES AND PRINCIPAL AMOUNTS, INTEREST RATES, YIELDS OR PRICES AND CUSIPs $5,180,000 * UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS SPECIAL TAX REFUNDING BONDS, SERIES 2019 (WINDETT RIDGE PROJECT) Maturity (March 1) Amount Interest Rates Yield CUSIP † $________ ____% Term Bond due March 1, 20__, Yield ____% CUSIP No. ____________ $________ ____% Term Bond due March 1, 20__, Yield ____% CUSIP No. ____________ * Preliminary; subject to change. † CUSIP is a registered trademark of the American Bankers Association. CUSIP data is provided by CUSIP Global Services, which is managed on behalf of the American Bankers Association by S&P Global Market Intelligence. The CUSIP numbers listed are being provided solely for the convenience of the Bondholders only at the time of sale of the Bonds and the City does not make any representation with respect to such numbers or undertake any responsibility for their accuracy now or at any time in the future. The CUSIP number for a specific maturity is subject to being changed after the sale of the Bonds as a result of various subsequent actions, including, but not limited to, a refunding in whole or in part of such maturity or as a result of the procurement of secondary market portfolio insurance or other similar enhancement by investors that is applicable to all or a portion of certain maturities of the Bonds. LIMITED OFFERING MEMORANDUM This Limited Offering Memorandum is being furnished by the United City of Yorkville, Kendall County, Illinois (the “City”) to a limited number (35 or less) of sophisticated investors or registered investment companies under the Investment Company Act of 1940 solely for the purpose of each investor’s consideration of the purchase of the Bonds described herein, and is not to be used for any other purpose or made available to anyone not directly concerned with the decision regarding such purchase. This Limited Offering Memorandum does not constitute an offer to sell or the solicitation of an offer to buy, nor shall there be any sale of the Bonds by any person, in any jurisdiction in which it is unlawful for such person to make such an offer, solicitation or sale in such jurisdiction. No dealer, broker, salesman or other person has been authorized by the City or the Underwriter to give any information or to make any representation other than as contained in this Limited Offering Memorandum in connection with the offering described herein, and, if given or made, such information or representation must not be relied upon as having been authorized. Certain information contained herein has been obtained from the City, DTC and other sources which are believed by the Underwriter to be reliable, but it is not guaranteed as to accuracy or completeness. In accordance with, and as part of, its responsibilities to investors under the federal securities laws, as applied to the facts and circumstances of this transaction, the Underwriter has reviewed the information in this Limited Offering Memorandum but does not guarantee the accuracy or completeness of such information. Neither the delivery of this Limited Offering Memorandum nor the sale of any of the Bonds shall imply that the information herein is correct as of any time subsequent to the date hereof. This Limited Offering Memorandum should be considered in its entirety and no one factor should be considered more or less important than any other by reason of its position in this Limited Offering Memorandum. Where statutes, reports, agreements or other documents are referred to herein, reference should be made to such statutes, reports, agreements or other documents for more complete information regarding the rights and obligations of parties thereto, facts and opinions contained therein and the subject matter thereof. THE BONDS HAVE NOT BEEN REGISTERED UNDER THE SECURITIES ACT OF 1933 NOR HAS THE INDENTURE BEEN QUALIFIED UNDER THE TRUST INDENTURE ACT OF 1939 IN RELIANCE UPON EXEMPTIONS CONTAINED IN SUCH ACTS. THE REGISTRATION OR QUALIFICATION OF THE BONDS IN ACCORDANCE WITH THE APPLICABLE PROVISIONS OF SECURITIES LAWS OF THE STATES IN WHICH THE BONDS HAVE BEEN REGISTERED OR QUALIFIED AND THE EXEMPTION FROM REGISTRATION OR QUALIFICATION IN OTHER STATES CANNOT BE REGARDED AS A RECOMMENDATION THEREOF. NEITHER THESE STATES NOR ANY OF THEIR AGENCIES HAVE PASSED UPON THE MERITS OF THE BONDS OR THE ACCURACY OR COMPLETENESS OF THIS LIMITED OFFERING MEMORANDUM. ANY REPRESENTATION TO THE CONTRARY MAY BE A CRIMINAL OFFENSE. IN CONNECTION WITH THE OFFERING OF THE BONDS, THE UNDERWRITER MAY OVERALLOT OR EFFECT TRANSACTIONS THAT STABILIZE OR MAINTAIN THE MARKET PRICES OF THE BONDS AT LEVELS ABOVE THOSE WHICH MIGHT OTHERWISE PREVAIL IN THE OPEN MARKET. SUCH STABILIZING, IF COMMENCED, MAY BE DISCONTINUED AT ANY TIME WITHOUT NOTICE. THE PRICES AND OTHER TERMS RESPECTING THE OFFERING AND SALE OF THE BONDS MAY BE CHANGED FROM TIME TO TIME BY THE UNDERWRITER AFTER THE BONDS ARE RELEASED FOR SALE, AND THE BONDS MAY BE OFFERED AND SOLD AT PRICES OTHER THAN THE INITIAL OFFERING PRICES, INCLUDING SALES TO DEALERS WHO MAY SELL THE BONDS INTO INVESTMENT ACCOUNTS. There can be no guarantee that there will be a secondary market for the Bonds or, if a secondary market exists, that it would continue to exist or that the Bonds could in any event be sold for any particular price. In connection with the issuance of the Bonds, the City will enter into a Continuing Disclosure Agreement with Amalgamated Bank of Chicago. See “CONTINUING DISCLOSURE” herein. CAUTIONARY STATEMENTS REGARDING FORWARD- LOOKING STATEMENTS IN THIS LIMITED OFFERING MEMORANDUM Certain statements included in or incorporated by reference in this Limited Offering Memorandum that are not purely historical are “forward-looking statements” within the meaning of the United States Private Securities Litigation Reform Act of 1995, Section 21E of the United States Securities Exchange Act of 1934, as amended, and Section 27A of the United States Securities Act of 1933, as amended, and reflect the City’s current expectations, hopes, intentions, or strategies regarding the future. Such statements may be identifiable by the terminology used such as “plan,” “expect,” “estimate,” “budget,” “intend” or other similar words. Additionally, all statements in this Limited Offering Memorandum, including forward-looking statements, speak only as of the date they are made, and neither the City or the Underwriter undertakes any obligation to update any statement in light of new information or future events. THE ACHIEVEMENT OF CERTAIN RESULTS OR OTHER EXPECTATIONS CONTAINED IN SUCH FORWARDLOOKING STATEMENTS INVOLVES KNOWN AND UNKNOWN RISKS, UNCERTAINTIES AND OTHER FACTORS WHICH MAY CAUSE ACTUAL RESULTS, PERFORMANCE, OR ACHIEVEMENTS DESCRIBED TO BE MATERIALLY DIFFERENT FROM ANY FUTURE RESULTS, PERFORMANCE, OR ACHIEVEMENTS EXPRESSED OR IMPLIED BY SUCH FORWARD-LOOKING STATEMENTS. NEITHER THE CITY OR THE UNDERWRITER NOR ANY OTHER PARTY PLANS TO ISSUE ANY UPDATES OR REVISIONS TO THOSE FORWARD-LOOKING STATEMENTS IF OR WHEN THEIR EXPECTATIONS, OR EVENTS, CONDITIONS, OR CIRCUMSTANCES UPON WHICH SUCH STATEMENTS ARE BASED OCCUR. UNITED CITY OF YORKVILLE, ILLINOIS MAYOR GARY J. GOLINSKI ALDERMEN Carlo Colosimo Ken Koch Jacquelyn Milschewski Joel Frieders Arden Joe Plocher Seaver Tarulis Chris Funkhouser Jason Peterson Beth Warren City Clerk OFFICIALS Bart Olson City Administrator Eric Dhuse Director of Public Works Rob Fredrickson Finance Director/Deputy Treasurer Kathleen Field Orr, Esq. City Attorney PROFESSIONAL SERVICES BOND COUNSEL Foley & Lardner LLP Chicago, Illinois SPECIAL SERVICE AREA ADMINISTRATOR David Taussig & Associates, Inc. Newport Beach, California TRUSTEE Amalgamated Bank of Chicago Chicago, Illinois TABLE OF CONTENTS Page INTRODUCTORY STATEMENT .................................................................................................................................... 1 THE BONDS ..................................................................................................................................................................... 2 General Description of the Bonds ...................................................................................................................... 2 Redemption ........................................................................................................................................................ 3 Optional Prepayment of Special Tax.................................................................................................................. 5 Mandatory Prepayment of Special Tax .............................................................................................................. 5 Book Entry Only System.................................................................................................................................... 6 PLAN OF FINANCE ......................................................................................................................................................... 8 General ............................................................................................................................................................... 8 Refunding of Prior Bonds .................................................................................................................................. 8 Estimated Sources and Uses of Funds* .............................................................................................................. 9 DEBT SERVICE REQUIREMENTS ................................................................................................................................ 9 ESTIMATED SPECIAL TAX AND DEBT SERVICE COVERAGE ............................................................................ 10 SECURITY AND SOURCE OF PAYMENT FOR THE BONDS .................................................................................. 10 General ............................................................................................................................................................. 10 The Special Tax................................................................................................................................................ 11 No Additional Bonds ........................................................................................................................................ 12 Pledged Funds .................................................................................................................................................. 12 Non-Pledged Funds .......................................................................................................................................... 14 Security for the Bonds ...................................................................................................................................... 15 Covenants of the City ....................................................................................................................................... 15 Investment of Funds ......................................................................................................................................... 16 Enforcement of Payment of Special Tax .......................................................................................................... 16 Value to Lien Ratio .......................................................................................................................................... 18 Representative Property Taxes ......................................................................................................................... 19 Historical Special Tax Collections and Delinquencies..................................................................................... 20 THE AREA ...................................................................................................................................................................... 20 General ............................................................................................................................................................. 20 Improvements ................................................................................................................................................... 21 Single Family Homes ....................................................................................................................................... 21 Developer ......................................................................................................................................................... 21 Water Facilities ................................................................................................................................................ 21 Sanitary Sewers ................................................................................................................................................ 21 Storm Water Facilities ...................................................................................................................................... 21 Other Utilities ................................................................................................................................................... 22 Flood Plain/Wetlands ....................................................................................................................................... 22 THE CITY ........................................................................................................................................................................ 22 THE SPECIAL SERVICE AREA AND SPECIAL TAX ................................................................................................ 22 The Act ............................................................................................................................................................. 22 Establishment of the Area ................................................................................................................................ 23 Levy, Abatement and Collection of Special Tax .............................................................................................. 23 Special Service Area Special Tax Report ......................................................................................................... 23 Administrative Services ................................................................................................................................... 25 RISK FACTORS .............................................................................................................................................................. 25 Limited Source of Funds .................................................................................................................................. 25 Information Not Verified ................................................................................................................................. 25 Overlapping Indebtedness ................................................................................................................................ 25 Tax Delinquencies ............................................................................................................................................ 26 Potential Delay and Limitations in Foreclosure Proceedings ........................................................................... 26 No Acceleration ............................................................................................................................................... 27 Bankruptcy ....................................................................................................................................................... 27 Maximum Special Taxes .................................................................................................................................. 27 Disclosure to Future Purchasers ....................................................................................................................... 28 Limited Secondary Market ............................................................................................................................... 28 Secondary Market and Prices ........................................................................................................................... 28 Loss of Tax Exemption .................................................................................................................................... 28 Risk of Legislative and Judicial Changes ......................................................................................................... 28 Force Majeure Events ...................................................................................................................................... 29 UNDERWRITING ........................................................................................................................................................... 29 LEGAL OPINIONS ......................................................................................................................................................... 29 TAX EXEMPTION ......................................................................................................................................................... 29 CONTINIUING DISCLOSURE ...................................................................................................................................... 31 Continuing Disclosure Agreement ................................................................................................................... 31 Corrective Action Related to Certain Bond Disclosure Requirements............................................................. 32 NO LITIGATION ............................................................................................................................................................ 33 NO BOND RATING ........................................................................................................................................................ 33 QUALIFIED TAX-EXEMPT OBLIGATIONS .............................................................................................................. 33 MISCELLANEOUS ........................................................................................................................................................ 33 AUTHORIZATION ......................................................................................................................................................... 35 APPENDICES: APPENDIX A - Special Tax Report APPENDIX B - Trust Indenture APPENDIX C - Bond Opinion APPENDIX D - Continuing Disclosure Agreement APPENDIX E - Information Regarding the City 1 LIMITED OFFERING MEMORANDUM $5,180,000* United City of Yorkville Kendall County, Illinois Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 INTRODUCTORY STATEMENT This Limited Offering Memorandum, which includes the cover page and Appendices attached hereto, is provided to furnish information in connection with the issuance and sale by the United City of Yorkville, Kendall County, Illinois (the “City”) of $5,180,000* aggregate principal amount of Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 (the “Bonds”). The Bonds will be issued by the City pursuant to (i) the Illinois Constitution of 1970; (ii) the Special Service Area Tax Law of the State of Illinois (the “Special Service Area Act”); (iii) the Illinois Local Government Debt Reform Act; (iv) Ordinance No. __________ of the City adopted at a meeting of the City Council on February __, 2019, as supplemented by a Bond Order executed pursuant thereto (the “Bond Ordinance”) providing for the issuance of the Bonds; and (v) a Trust Indenture dated as of March 1, 2019 (the "Indenture" or “Trust Indenture”) between the City and Amalgamated Bank of Chicago, Chicago, Illinois, as trustee (the “Trustee”). The Bonds will be issued as fully registered bonds without coupons in book entry only form in denominations of $100,000 or any integral multiple of $1,000 in excess thereof. The Bonds will be secured primarily by the proceeds of the Special Tax (as defined in the Special Tax Report attached hereto as APPENDIX A and hereafter referred to as the “Special Tax Report”) levied on certain property within the United City of Yorkville Special Service Area Number 2003-101 (referred to herein as “SSA 2003-101,” the “Area” or the “Special Service Area”). In addition, the Bonds will be payable from and secured by certain funds established pursuant to the Trust Indenture. See “SECURITY AND SOURCE OF PAYMENT FOR THE BONDS” herein. Capitalized terms used but not defined herein shall have the meaning given such terms in the Trust Indenture. See “APPENDIX B – Trust Indenture.” The Special Service Area consists of approximately 163 acres of land in the City and originally consisted of 277 lots for single family homes (“Single Family Homes”). 37 Single Family Homes have prepaid the special tax, leaving 240 Single Family Homes securing the Bonds. With the exception of 36 single family lots, of which 11 are currently under construction, all of the parcels with the Area are finished with Single Family Homes. The development of the Single Family Homes within the Area is hereinafter referred to as the "Project." A finished lot for a Single Family Home shall be sometimes referred to herein as a "Single Family Home Parcel" or "Parcels. “See “THE AREA.” The City previously issued its $6,900,000 Special Service Area Number 2003-101 Special Tax Bonds, Series 2003(Windett Ridge Project) (the “Prior Bonds”) pursuant to a Trust Indenture dated as of the dated as of August 1, 2003 (the “Prior Indenture”), between the City and U.S. Bank National Association, as successor trustee. The Prior Bonds were issued to pay the costs of public infrastructure improvements for the Area. The proceeds of the Bonds will be used to: (i) make a deposit to the Reserve Fund for the Bonds in the amount of the Reserve Requirement equal to $____________; (ii) make an initial deposit to the Administrative Expense Fund; (iii) make a deposit to the Costs of Issuance Account; and (iv) * Preliminary; subject to change. 2 together with amounts on hand under the Prior Indenture, currently refund all of the outstanding Prior Bonds. See “THE BONDS.” IN THE OPINION OF BOND COUNSEL, THE BONDS WILL CONSTITUTE VALID AND LEGALLY BINDING LIMITED OBLIGATIONS OF THE CITY, PAYABLE SOLELY AND ONLY FROM THE SPECIAL TAXES (AS PROVIDED IN THE BOND ORDINANCE, THE SPECIAL TAX REPORT AND THE TRUST INDENTURE) AND AMOUNTS ON DEPOSIT IN CERTAIN OF THE FUNDS AND ACCOUNTS ESTABLISHED AND MAINTAINED UNDER THE TRUST INDENTURE, AS SET FORTH HEREIN. THE BONDS ARE NOT GENERAL OBLIGATIONS OF THE CITY AND NEITHER THE FULL FAITH AND CREDIT NOR THE GENERAL TAXING POWER OF THE CITY, THE COUNTY OF KENDALL, THE STATE OF ILLINOIS, OR ANY POLITICAL SUBDIVISION THEREOF IS PLEDGED TO THE PAYMENT OF THE BONDS. NO HOLDER OF ANY BOND SHALL HAVE THE RIGHT TO COMPEL THE EXERCISE OF ANY TAXING POWER OF THE CITY (OTHER THAN THE LEVY OF THE SPECIAL TAX) FOR PAYMENT OF THE PRINCIPAL AMOUNT OF, PREMIUM, IF ANY, OR INTEREST ON THE BONDS. A copy of any document or agreement referred to herein may be obtained upon request from D.A. Davidson & Co. (the “Underwriter”). THE BONDS General Description of the Bonds The Bonds will be issued in the aggregate principal amount of $_________, will bear interest at the rates, and will mature on the dates set forth on the inside cover of this Limited Offering Memorandum. The Bonds are subject to optional, mandatory and special redemption as described herein. The Bonds will be issued only as fully registered bonds without coupons in book entry form, initially in authorized denominations of $100,000 or any integral multiple of $1,000 in excess thereof. The Depository Trust Company, New York, New York (“DTC”), will act as securities depository for the Bonds. Principal of, premium, if any, and interest on the Bonds will be paid by the Trustee directly to DTC, which will remit such principal, premium, if any, and interest to DTC’s Participants, who, in turn will be responsible for remitting such payments to the Beneficial Owners of the Bonds. See “THE BONDS - Book Entry Only System.” Interest on the Bonds will be paid in lawful money of the United States of America semiannually on March 1 and September 1 of each year (each, an “Interest Payment Date”), commencing September 1, 2019. Interest on the Bonds shall be calculated on the basis of a 360-day year composed of twelve 30-day months. The sum of $____________ shall be borrowed by the City pursuant to the Special Service Area Act and the Local Government Debt Reform Act for the purpose of paying a portion of the costs of refunding the Prior Bonds (which, together with amounts on hand under the Prior Indenture shall be sufficient to refund the Prior Bonds), including the costs of the City in connection with the issuance of the Bonds, and making deposits to the Reserve Fund and the Administrative Expense Fund all as provided in the Bond Ordinance and the Trust Indenture. The Bonds shall be designated “Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019” and shall be numbered consecutively from R-1 upward but need not be authenticated or delivered in consecutive order. The Bonds will be dated as of the date of their delivery. 3 Redemption Mandatory Sinking Fund Redemption. The Bonds maturing on March 1, 20__ and March 1, 20__ are Term Bonds and are subject to mandatory redemption from amounts on deposit in the Bond and Interest Fund, in part and randomly, at the Redemption Price equal to the principal amount thereof to be redeemed without bond premium on March 1 of the years and in the amounts as follows: 20__ Term Bonds Year Amount (maturity) 20__ Term Bonds Year Amount (maturity) The City covenants that it will redeem the Bonds pursuant to the mandatory sinking fund redemption requirements for the Bonds to the extent amounts are on deposit in the Bond and Interest Fund. Proper provision for mandatory redemption having been made, the City covenants that the Bonds so selected for redemption shall be payable upon redemption and taxes have been levied and will be collected as provided in the Trust Indenture and in the Bond Ordinance for such purposes. Optional Redemption. The Bonds are also subject to optional redemption prior to maturity at the option of the City, in whole or in part, on any date on or after March 1, 2027 *, at a redemption price of par plus accrued and unpaid interest to the date of redemption. Any optional redemption of the Bonds in part will be applied, to the extent possible, to reduce pro rata the amount of the Bonds maturing or required to be redeemed by mandatory sinking fund redemption, so as to maintain the proportion of principal maturing or subject to mandatory sinking fund redemption in each year to the total original principal amount of the Bonds. Mandatory Redemption Upon Condemnation and Change in Density. The Bonds are also subject to mandatory redemption on any Interest Payment Date, in part, at a redemption price equal to the principal amount to be redeemed, together with accrued interest to the date fixed for redemption, without premium, from amounts in the Bond and Interest Fund consisting of the proceeds received by the City in connection with a condemnation of any of the Special Services or any other property dedicated to, or owned by, the City within the Area and allocable to the Bonds as determined by the Consultant and which proceeds are not used by the City to rebuild the Special Services. The Bonds are subject to mandatory redemption on any Interest Payment Date, in whole or in part, at a redemption price equal to the principal amount to be redeemed, together with accrued interest to the date fixed for redemption, without premium, in the event the Consultant notifies the Trustee of * Preliminary; subject to change. 4 a mandatory prepayment of the Special Taxes upon a reduction in the Maximum Parcel Special Taxes (as defined in the Special Tax Report) as a result of a reduction in the number of Single Family Homes within the Area as set forth in the final plat or plats of subdivision approved by the City or any other event that reduces the total of the Maximum Parcel Special Tax as described in, and in the amount set forth in, Section VI.G of the Special Tax Report and Exhibit B thereto. Any mandatory redemption of the Bonds pursuant to the paragraphs above shall be applied, to the extent possible, to reduce pro rata the amount of Bonds maturing or required to be redeemed by mandatory sinking fund redemption and so as to maintain the proportion of principal maturing or subject to mandatory sinking fund redemption in each year to the total original principal amount of the Bonds. Special Mandatory Redemption from Optional Prepayment of Special Tax. Property owners may prepay the Maximum Parcel Special Tax at any time. See “THE BONDS – Optional Prepayment of Special Tax” and the Special Tax Report attached hereto as APPENDIX A for a description of the ability of an owner of a Parcel to prepay the Special Tax. The proceeds received from any such prepayments will be used to redeem the Bonds in part. Consequently, the Bonds are also subject to mandatory redemption on any March 1, June 1, September 1 or December 1, in part, from prepayments of the Special Tax from amounts available for disbursement from the Special Redemption Account (which includes optional prepayments of the Special Tax and amounts transferred from the Reserve Fund to the Special Redemption Account pursuant to the Trust Indenture) pursuant to the Trust Indenture, at a redemption price (expressed as a percentage of the principal amount of the Bonds to be redeemed), as set forth below, together with accrued interest on such Bonds to the date fixed for redemption: Redemption Dates Redemption Premium Issue Date to and including February 28, 2026 2.00% March 1, 2026 to and including February 28, 2027 1.00 March 1, 2027 to maturity 0.00 Any special mandatory redemption of the Bonds pursuant to the previous paragraph will be applied, to the extent possible, to reduce pro rata the amount of the Bonds maturing or required to be redeemed by mandatory sinking fund redemption and so as to maintain the proportion of principal maturing or subject to mandatory sinking fund redemption in each year to the total original principal amount of the Bonds. Redemption Provisions; Notice of Redemption. If less than all the Bonds of any maturity are to be redeemed on any redemption date, the Bond Registrar appointed in the Trust Indenture shall assign to each Bond of the maturity to be redeemed a distinctive number for each $1,000 of principal amount of that Bond. The Bond Registrar shall then select by lot from the numbers so assigned, using such method as it shall deem proper in its discretion, as many numbers as, at $1,000 per number, shall equal the principal amount of the Bonds of that maturity to be redeemed; provided that following any redemption, no Bond shall be outstanding in an amount less than the minimum Authorized Denomination except (i) as necessary to effect the mandatory sinking fund redemption of the Bonds as set forth above, or (ii) to effect a special mandatory redemption from optional prepayments when the total aggregate principal amount of Bonds outstanding is $100,000 or less. See “THE BONDS – General Description of the Bonds.” 5 Notice of the redemption of any Bonds, which by their terms shall have become subject to redemption, shall be given to the registered owner of each Bond or portion of a Bond called for redemption not less than 30 or more than 60 days before any date established for redemption of the Bonds, by the Bond Registrar, on behalf of the City, by first class mail sent to the registered owner’s last address, if any, appearing on the registration books kept by the Bond Registrar. All notices of redemption shall include at least the designation, date and maturities of the Bonds called for redemption, CUSIP Numbers, if available, and the date of redemption. In the case of a Bond to be redeemed in part only, the notice shall also specify the portion of the principal amount of the Bond to be redeemed. The mailing of the notice specified above to the registered owner of any Bond shall be a condition precedent to the redemption of that Bond, provided that any notice which is mailed in accordance with the Trust Indenture shall be conclusively presumed to have been duly given whether or not the owner received the notice. The failure to mail notice to the owner of any Bond, or any defect in that notice, shall not affect the validity of the redemption of any other Bond for which notice was properly given. With respect to an optional redemption of any Bonds, unless moneys sufficient to pay the principal of, redemption premium, if any, and interest on the Bonds to be redeemed shall have been received by the Trustee prior to the giving of such notice of redemption, such notice may, at the option of the City, state that said redemption shall be conditional upon the receipt of such moneys by the Trustee on or prior to the date fixed for redemption. If such moneys are not received, such notice shall be of no force and effect, the City shall not redeem such Bonds and the Trustee shall give notice, in the same manner in which the notice of redemption was given, that such moneys were not so received and that such Bonds will not be redeemed. Purchase in Lieu of Redemption. In lieu of redemption as provided in the Trust Indenture, moneys in the Bond and Interest Fund may be used and withdrawn by the City for the purchase of outstanding Bonds, at public or private sale as and when, and at such prices (including brokerage and other charges) as the City may provide, but in no event may the Bonds be purchased at a price in excess of the principal amount of such Bonds, plus interest accrued to the date of purchase and any premium which would otherwise be due if such Bonds were to be redeemed in accordance with the Trust Indenture. Optional Prepayment of Special Tax The manner in which the Special Tax may be prepaid is described in the Special Tax Report included in this Limited Offering Memorandum as APPENDIX A. Generally, so long as there are no delinquent Special Taxes with respect to a Parcel (as defined in the Special Tax Report), the Special Tax may be prepaid with respect to any Parcel at any time and the obligation to pay the Special Tax permanently satisfied by the payment of an amount equal to the amount of prepayment determined in accordance with the formula set forth in the Special Tax Report. See the information included in APPENDIX A hereto for a more complete discussion of the calculation of the amount of prepayment of Special Tax. Mandatory Prepayment of Special Tax In addition to the optional prepayment as described above, upon any time the Consultant determines that there has been or will be a reduction in the Maximum Parcel Special Tax (as defined in the Special Tax Report) as a result of an event, such as a reduction in the number of Single Family Homes within the Area as set forth in the final plat or plats of subdivision approved by the City or any other event that reduces the total of the Maximum Parcel Special Tax as described in, and in the amount set forth in, Section VI.G of the Windett Ridge Special Tax Roll and Exhibit B thereto, the Special Tax Report calls for a mandatory prepayment of the Special Tax (“Mandatory Special Tax 6 Prepayment”). The amount of the Mandatory Special Tax Prepayment is determined in accordance with the formula set forth in the Special Tax Report. A Mandatory Special Tax Prepayment does not reduce the Special Tax that has been levied on any Parcel. See the information included in APPENDIX A hereto for a more complete discussion of Mandatory Special Tax Prepayments. The City covenants that to the extent necessary it will adopt a supplemental levy ordinance to enforce the Mandatory Special Tax Prepayment. Book Entry Only System THE INFORMATION PROVIDED IMMEDIATELY BELOW CONCERNING DTC AND THE BOOK-ENTRY-ONLY SYSTEM, AS IT CURRENTLY EXISTS, IS BASED SOLELY ON INFORMATION PROVIDED BY DTC AND IS NOT GUARANTEED AS TO ACCURACY OR COMPLETENESS BY AND IS NOT TO BE CONSTRUED AS A REPRESENTATION BY, THE UNDERWRITER OR THE CITY. The Depository Trust Company (“DTC”), New York, NY, will act as securities depository for the Bonds. The Bonds will be issued as fully-registered bonds registered in the name of Cede & Co. (DTC’s partnership nominee) or such other name as may be requested by an authorized representative of DTC. One fully-registered certificate will be issued for the issue of the Bonds, in the aggregate principal amount of such issue, and will be deposited with DTC. DTC, the world’s largest securities depository, is a limited-purpose trust company organized under the New York Banking Law, a “banking organization” within the meaning of the New York Banking Law, a member of the Federal Reserve System, a “clearing corporation” within the meaning of the New York Uniform Commercial Code, and a “clearing agency” registered pursuant to the provisions of Section 17A of the Securities Exchange Act of 1934. DTC holds and provides asset servicing for over 3.5 million issues of U.S. and non-U.S. equity issues, corporate and municipal debt issues, and money market instruments (from over 100 countries) that DTC’s participants (“Direct Participants”) deposit with DTC. DTC also facilitates the post-trade settlement among Direct Participants of sales and other securities transactions in deposited securities, through electronic computerized book-entry transfers and pledges between Direct Participants’ accounts. This eliminates the need for physical movement of securities certificates. Direct Participants include both U.S. and non-U.S. securities brokers and dealers, banks, trust companies, clearing corporations, and certain other organizations. DTC is a wholly-owned subsidiary of The Depository Trust & Clearing Corporation (“DTCC”). DTCC is the holding company for DTC, National Securities Clearing Corporation and Fixed Income Clearing Corporation, all of which are registered clearing agencies. DTCC is owned by the users of its regulated subsidiaries. Access to the DTC system is also available to others such as both U.S. and non-U.S. securities brokers and dealers, banks, trust companies, and clearing corporations that clear through or maintain a custodial relationship with a Direct Participant, either directly or indirectly (“Indirect Participants”). DTC has a Standard & Poor’s rating of AA+. The DTC Rules applicable to its Participants are on file with the Securities and Exchange Commission. More information about DTC can be found at www.dtcc.com. Purchases of Bonds under the DTC system must be made by or through Direct Participants, which will receive a credit for the Bonds on DTC’s records. The ownership interest of each actual purchaser of each Bond (“Beneficial Owner”) is in turn to be recorded on the Direct and Indirect Participants’ records. Beneficial Owners will not receive written confirmation from DTC of their purchase. Beneficial Owners are, however, expected to receive written confirmations providing details of the transaction, as well as periodic statements of their holdings, from the Direct or Indirect Participant through which the Beneficial Owner entered into the transaction. Transfers of ownership interests in the Bonds are to be accomplished by entries made on the books of Direct and Indirect 7 Participants acting on behalf of Beneficial Owners. Beneficial Owners will not receive certificates representing their ownership interests in Bonds, except in the event that use of the book-entry system for the Bonds is discontinued. To facilitate subsequent transfers, all Bonds deposited by Direct Participants with DTC are registered in the name of DTC’s partnership nominee, Cede & Co., or such other name as may be requested by an authorized representative of DTC. The deposit of Bonds with DTC and their registration in the name of Cede & Co. or such other DTC nominee do not effect any change in beneficial ownership. DTC has no knowledge of the actual Beneficial Owners of the Bonds; DTC’s records reflect only the identity of the Direct Participants to whose accounts such Bonds are credited, which may or may not be the Beneficial Owners. The Direct and Indirect Participants will remain responsible for keeping account of their holdings on behalf of their customers. Conveyance of notices and other communications by DTC to Direct Participants, by Direct Participants to Indirect Participants, and by Direct Participants and Indirect Participants to Beneficial Owners will be governed by arrangements among them, subject to any statutory or regulatory requirements as may be in effect from time to time. Beneficial Owners of Bonds may wish to take certain steps to augment the transmission to them of notices of significant events with respect to the Bonds, such as redemptions, tenders, defaults, and proposed amendments to the Bond documents. For example, Beneficial Owners of Bonds may wish to ascertain that the nominee holding the Bonds for their benefit has agreed to obtain and transmit notices to Beneficial Owners. Redemption notices shall be sent to DTC. If less than all of the Bonds within an issue are being redeemed, DTC’s practice is to determine by lot the amount of the interest of each Direct Participant in such issue to be redeemed. Neither DTC nor Cede & Co. (nor any other DTC nominee) will consent or vote with respect to Bonds unless authorized by a Direct Participant in accordance with DTC’s MMI Procedures. Under its usual procedures, DTC mails an Omnibus Proxy to the City as soon as possible after the record date. The Omnibus Proxy assigns Cede & Co.’s consenting or voting rights to those Direct Participants to whose accounts Bonds are credited on the record date (identified in a listing attached to the Omnibus Proxy). Payment of principal of, premium, if any and interest on the Bonds will be made to Cede & Co., or such other nominee as may be requested by an authorized representative of DTC. DTC’s practice is to credit Direct Participants’ accounts upon DTC’s receipt of funds and corresponding detail information from the City or Paying Agent, on payable date in accordance with their respective holdings shown on DTC’s records. Payments by Participants to Beneficial Owners will be governed by standing instructions and customary practices, as is the case with Bonds held for the accounts of customers in bearer form or registered in “street name,” and will be the responsibility of such Participant and not of DTC, the Paying Agent, or the City, subject to any statutory or regulatory requirements as may be in effect from time to time. Payment of redemption proceeds, distributions, and dividend payments to Cede & Co. (or such other nominee as may be requested by an authorized representative of DTC) is the responsibility of the City or Paying Agent, disbursement of such payments to Direct Participants will be the responsibility of DTC, and disbursement of such payments to the Beneficial Owners will be the responsibility of Direct and Indirect Participants. DTC may discontinue providing its services as depository with respect to the Bonds at any time by giving reasonable notice to the City or the Trustee. Under such circumstances, in the event that a successor depository is not obtained, Bonds are required to be printed and delivered. The City 8 may decide to discontinue use of the system of book-entry transfers through DTC (or a successor securities depository). In that event, Bonds will be printed and delivered as described in the Indenture. NEITHER THE CITY, THE UNDERWRITER, NOR THE TRUSTEE, WILL HAVE ANY RESPONSIBILITY OR OBLIGATION TO ANY DIRECT PARTICIPANTS OR INDIRECT PARTICIPANTS OR THE PERSONS FOR WHOM THEY ACT WITH RESPECT TO (1) THE ACCURACY OF ANY RECORDS MAINTAINED BY DTC OR ANY SUCH DIRECT PARTICIPANT OR INDIRECT PARTICIPANT; (2) THE PAYMENT BY ANY PARTICIPANT OF ANY AMOUNT DUE TO ANY BENEFICIAL OWNER IN RESPECT OF THE PRINCIPAL OF OR INTEREST OR PREMIUM ON THE BONDS; (3) THE DELIVERY BY ANY SUCH DIRECT PARTICIPANT OR INDIRECT PARTICIPANT OF ANY NOTICE TO ANY BENEFICIAL OWNER THAT IS REQUIRED OR PERMITTED UNDER THE TERMS OF THE TRUST INDENTURE TO BE GIVEN TO BONDHOLDERS; (4) THE SELECTION OF THE BENEFICIAL OWNERS TO RECEIVE PAYMENT IN THE EVENT OF ANY PARTIAL REDEMPTION OF THE BONDS; OR (5) ANY CONSENT GIVEN OR OTHER ACTION TAKEN BY DTC AS BONDHOLDER. PLAN OF FINANCE General The City will use the proceeds of the Bonds and moneys released under the Prior Indenture to (i) currently refund all of the outstanding Prior Bonds, (ii) pay certain expenses incurred in connection with the issuance of the Bonds and the refunding of the Prior Bonds, (iii) fund the Reserve Fund in the amount of the Reserve Requirement equal to $___________ and (iv) make deposits to the Administrative Expense Fund. Refunding of Prior Bonds The City has determined the refunding of the Prior Bonds to be in the public interest and in furtherance of the public purposes of the City. The City expects to deposit $___________ from the proceeds of the Bonds and $_____________ from amounts on deposit in certain funds held under the Prior Indenture for the Prior Bonds into the Bond and Interest Fund created pursuant to the Prior Indenture for the purpose of paying the redemption price of the Prior Bonds on April 21, 2019*. The table below sets forth the maturity date, interest rate, principal amount payable to refund the Prior Bonds and the redemption date for the Prior Bonds. * Preliminary; subject to change. Maturity Date Interest Rate Amount Redemption Date March 1, 2033 6.875% $4,955,000 ________, 2019 9 Estimated Sources and Uses of Funds* Sources of Funds: Par Amount of the Bonds $5,180,000 Net Premium/Discount -- Prior Trustee Held Funds 513,661 Total Sources $5,693,661 Uses of Funds: Refunding of Prior Bonds $4,955,000 Deposit to Reserve Fund 518,000 Deposit to the Administrative Expense Fund -- Costs of Issuance 220,661 Total Uses $5,693,661 _________________________________ * Preliminary, subject to change DEBT SERVICE REQUIREMENTS The following table sets forth the debt service schedule for the Bonds based on the maturity, and interest rate set forth on the cover of this Limited Offering Memorandum, assuming no redemptions other than mandatory sinking fund redemptions are made: Bond Year Ending March 1 Principal Interest Annual Debt Service 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 10 ESTIMATED SPECIAL TAX AND DEBT SERVICE COVERAGE The following table sets forth expected Special Tax and Debt Service Coverage: Bond Year Ending March 1 Senior Lien Debt Service Administrative Expenses (1) Total Adjusted Debt Service Total Maximum Parcel Special Tax (2) Debt Service Coverage 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 _________________________ Note: Totals may not sum due to rounding (1) Trustee Fees and Administrative Fees are estimated at $_______ per year increasing at 1.5% per year. (2) Maximum parcel special taxes escalate annually at a rate of 1.5%. SECURITY AND SOURCE OF PAYMENT FOR THE BONDS General The Bonds and the interest thereon are limited obligations of the City secured and payable from (i) the Special Tax to be levied, extended and collected on all the taxable real property within the Area subject to the Special Tax, (ii) amounts deposited in the Bond and Interest Fund, the Reserve Fund and the Special Redemption Account, including a portion of the proceeds of the Bonds and the interest, profits and other income derived from the investment thereof. When collected, the Special Tax, any Foreclosure Proceeds, including any interest and penalties collected in connection with the Special Taxes or Foreclosure Proceeds shall be placed in the Bond and Interest Fund. In addition, proceeds received by the City in connection with a condemnation of any of the Special Services or any other property owned by or dedicated to the City within the Special Service Area and allocable to the Bonds as determined by the Consultant which is not used to rebuild the Special Services shall be deposited in the Bond and Interest Fund as security for the Bonds. The amount of Special Tax that the City may levy in the Area in any year is strictly limited by the maximum rates approved by the Corporate Authorities at the time of formation of the Area. The City is legally authorized under the Special Service Area Act, and has covenanted in the Trust Indenture, to extend and collect the Special Tax in an amount determined according to the Special Tax Report. Pursuant to the Bond Ordinance the City has levied the Special Tax in the amounts set forth in the Total Maximum Parcel Special Tax column in the Table hereinbelow under the caption “THE SPECIAL SERVICE AREA AND SPECIAL TAX – Special Service Area Special Tax Report”, and will abate such tax each year for any special tax prepayments and to the extent it is not required to pay principal or interest on the Bonds or replenish any reserve funds and Administrative Expenses. See “SECURITY AND SOURCE OF PAYMENT FOR THE BONDS – Special Tax” below. The Special Tax Report apportions the total 11 amount of Special Tax to be collected among the Parcels in the Area as more particularly described herein. The City covenants that to the extent necessary to enforce a prepayment it will adopt a supplemental levy ordinance in the event of a mandatory prepayment of the Special Taxes pursuant to Section VI G of the Special Tax Report caused by a reduction in the expected number of Single Family Homes as set forth in the final plats of subdivision approved by the City, to the extent that the mandatory prepayment amount calculated pursuant to the terms of Exhibit B to the Special Tax Report exceeds the Special Taxes levied for the year in which the prepayment is due pursuant to the Bond Ordinance. The Maximum Parcel Special Tax will remain unchanged for the property that did not result in the application of the Mandatory Special Tax Prepayment provisions. See “THE SPECIAL SERVICE AREA AND SPECIAL TAX – Special Service Area Special Tax Report” and “APPENDIX A – Special Tax Report.” The Special Tax The levying of the Special Service Area Number 2003-101 Special Tax was authorized by the Corporate Authorities in Ordinance No. 2003-57, adopted at a meeting held on August 12, 2003 (the “Establishing Ordinance”). Pursuant to the Establishing Ordinance, the City caused (i) the Establishing Ordinance to be recorded with the Recorder of Deeds of Kendall County, Illinois, and (ii) the Declaration of Consent of the original developer to be recorded with the Recorder of Deeds of Kendall County, Illinois. The Bonds are secured by, among other things, a pledge of the Special Tax including all scheduled payments of the Special Tax received by the City, interest thereon, and proceeds of the redemption or sale of property sold as a result of foreclosure of the lien of the Special Tax. Pursuant to the Bond Ordinance the City has levied the Special Tax in the amounts set forth in the Total Maximum Parcel Special Tax column in the Table set forth below under the caption “THE SPECIAL SERVICE AREA AND SPECIAL TAX - Special Service Area Special Tax Report”, and will abate such tax each year for special tax prepayments and to the extent it exceeds the Special Tax Requirement as calculated by the Consultant on its behalf. The City has covenanted in the Bond Ordinance and the Trust Indenture annually on or before the last Tuesday of December for each of the years 2019 through 2031 to calculate or cause the Consultant to calculate the Special Tax Requirement; to amend the Special Tax Roll pursuant to Section VI.E of the Special Tax Report and provide the County tax collector with the amended Special Tax Roll; to adopt an ordinance approving the amount of the current calendar year’s Special Tax Requirement and abating the Special Taxes levied pursuant to the Bond Ordinance to the extent the Special Tax levied exceed the Special Tax Requirement as calculated by the City pursuant to the Establishing Ordinance and the Special Tax Report. On or before the last Tuesday of January for each of the years 2020 through 2032 the City shall notify the Trustee of the amount of the Special Tax Requirement and the amount of the Special Taxes to be abated. The City shall take all actions which shall be necessary to provide for the levy, extension, collection and application of the taxes levied by the Bond Ordinance, including enforcement of such taxes by providing Kendall County with such information as is deemed necessary to enable the County to include any property subject to a delinquent Special Tax in the County Collector's annual tax sale and, upon receipt of the written request of a majority of the Bondholders, in the event the tax lien is forfeited at such tax sale by assigning to the Trustee its right to institute foreclosure proceedings, and/or assigning to the Trustee its right to purchase as a taxing district the unpaid taxes due upon the property all in the manner provided by law; provided, however, that the obligation to purchase unpaid taxes, or institute any proceeding shall only arise in the event the City 12 or the Trustee, as applicable, makes the determination that sufficient funds are on deposit in the Administrative Expense Fund to apply to the purchase of the unpaid taxes and/or pay the costs of any proceeding. See “THE SPECIAL SERVICE AREA AND SPECIAL TAX – Special Service Area Special Tax Report.” The levy of the Special Tax is subject to certain limitations. The levy of the Special Tax on property within the Area is constrained by the Maximum Parcel Special Tax amount applicable to such Parcel unless there is an event that reduces the total of the Maximum Parcel Special Tax such as a reduction in the expected number of Single Family Homes as set forth in the final plats of subdivision approved by the City and the City levies an additional tax in connection with a Mandatory Special Tax Prepayment. See “THE SPECIAL SERVICE AREA AND SPECIAL TAX – Special Service Area Special Tax Report” and “RISK FACTORS – Maximum Special Taxes” herein. The full amount of the Total Maximum Parcel Special Tax as set forth in the subcaption “Special Service Area Special Tax Report” has been levied pursuant to the Bond Ordinance, adjusted for prepayments. Pursuant to the Trust Indenture, the City covenants that, to the extent necessary to enforce a prepayment, it will adopt a supplemental levy ordinance in the event of a mandatory prepayment of the Special Tax pursuant to Section VI.G of the Special Tax Report caused by a reduction in the expected number of Single Family Homes as set forth in the final plat of subdivision approved by the City to the extent the mandatory prepayment amount calculated pursuant to the terms of Exhibit B to the Special Tax Report exceeds the Special Tax levied for the year in which the prepayment is due pursuant to the Bond Ordinance. Although the Special Tax, when levied, will constitute a lien on Parcels within the Area, it does not constitute a personal indebtedness of the owners of such property within the Area. There is no assurance that the owners of property in the Area will be financially able to pay the annual Special Tax or that they will pay such tax even if financially able to do so. See “RISK FACTORS” herein. No Additional Bonds The Trust Indenture for the Bonds does not allow for the issuance of additional bonds or other indebtedness other than for purposes of refunding the Bonds. Pledged Funds Bond and Interest Fund. The Trust Indenture creates and establishes with the Trustee a separate and special fund of the City established exclusively for paying principal of, interest on and redemption premium on the Bonds and which is designated as the “Special Service Area Number 2003-101 Special Tax Refunding Bonds, Bond and Interest Fund” (the “Bond and Interest Fund”). Upon receipt by the Trustee, the Special Taxes and the Foreclosure Proceeds, including any interest and penalties, collected in connection with such Special Tax or Foreclosure Proceeds shall be placed in the Bond and Interest Fund. The City may provide for Kendall County to transmit directly to the Trustee for deposit to the Bond and Interest Fund any Special Tax collected by Kendall County. In addition, proceeds received by the City in connection with a condemnation of any of the Special Services or any other property dedicated to or owned by the City within the Special Service Area allocable to the Bonds as determined by the Consultant which are not used to rebuild the Special Services shall be deposited in the Bond and Interest Fund. Moneys deposited in the Bond and Interest Fund and investments of the Bond and Interest Fund shall never be commingled with or loaned to any other funds of the City. All interest and other investment earnings on the Bond and Interest Fund shall become, when received, a part of the Bond and Interest Fund. When the amount of condemnation proceeds deposited to the Bond and Interest Fund equals $1,000 or more, such amount shall be used to redeem Bonds on the next Interest Payment Date. Any amounts representing condemnation proceeds which remain on deposit in the Bond and Interest Fund for a continuous period of thirty (30) 13 months and which will not be used to redeem the Bonds on the next Interest Payment Date will be used to pay debt service on the Bonds on the next Interest Payment Date. Amounts deposited in the Bond and Interest Fund are appropriated for and irrevocably pledged to, and shall be used solely for the purpose of, paying the principal of and interest and redemption premium on the Bonds, or for transfers to the Reserve Fund or the Administrative Expense Fund as permitted in the Trust Indenture. At any time after September 1 but in no event later than December 1 of each year, the Trustee shall determine the amount needed to pay principal of and interest and redemption premium on the Bonds on March 1 of the next succeeding year. After the Trustee has determined that sufficient amounts are on deposit in the Bond and Interest Fund to pay principal of, interest on and redemption premium due on the Bonds on the next March 1, the Trustee shall notify the City and the Consultant of any excess amounts on deposit in the Bond and Interest Fund and, at the written direction of the City, shall transfer an amount from the Bond and Interest Fund to the Administrative Expense Fund which the City, after consultation with the Consultant, has determined will be adequate, together with other amounts in the Administrative Expense Fund or reasonably expected to be transferred to or deposited in such Fund, to pay all Administrative Expenses during the succeeding calendar year. After making such transfer to the Administrative Expense Fund any excess amounts on deposit in the Bond and Interest Fund will be transferred to the Reserve Fund to the extent necessary to replenish the Reserve Fund to the Reserve Requirement (as defined below under the subcaption “Reserve Fund”). After (i) making such transfer to the Administrative Expense Fund, and (ii) the Reserve Fund has amounts on deposit equal to the Reserve Requirement, any excess amounts on deposit in the Bond and Interest Fund retained in the Bond and Interest Fund and applied to pay principal and interest coming due on the next succeeding Interest Payment Date. Special Redemption Account. A separate account designated the “Special Redemption Account” exists within the Bond and Interest Fund established with the Trustee. All prepayments of the Special Tax made in accordance with the Special Tax Report shall be deposited in the Special Redemption Account. Amounts deposited in the Special Redemption Account representing optional prepayments of Special Tax in accordance with the Special Tax Report shall be applied to the redemption of the Bonds pursuant to the Trust Indenture and as described under the caption “THE BONDS – Redemption – Special Mandatory Redemption from Optional Prepayment of Special Tax.” Amounts deposited in the Special Redemption Account representing Mandatory Special Tax Prepayments in accordance with the Special Tax Report shall be applied to the redemption of the Bonds in accordance with the Trust Indenture and as described under the caption “THE BONDS – Redemption – Mandatory Redemption Upon Condemnation, Completion of Construction and Change in Density.” Moneys in the Special Redemption Account shall be used exclusively to redeem Bonds pursuant to the Trust Indenture or to pay debt service on the Bonds pursuant to the Trust Indenture. In the event of any optional prepayment of Special Tax pursuant to Section 3.4 of the Trust Indenture, prior to giving notice of the redemption of the Bonds in accordance with the Trust Indenture, the Trustee will transfer from the Reserve Fund to the Special Redemption Account an amount equal to the Reserve Fund Credit (as defined in the Special Tax Report), if possible, upon the direction of the Consultant. When the amount on deposit in the Special Redemption Account from amounts deposited pursuant to Section 3.3 of the Trust Indenture equals or exceeds $1,000, such amount shall be used to redeem the Bonds on the next Interest Payment Date in accordance with Section 3.3 of the Trust Indenture. On each such Interest Payment Date, the Trustee shall withdraw from the Special Redemption Account and pay to the owners of the Bonds to be redeemed the amounts required to redeem such Bonds pursuant to Section 3.3 of the Trust Indenture. When the amount on deposit in the 14 Special Redemption Account from amounts deposited pursuant to Section 3.4 of the Trust Indenture equals or exceeds $1,000, such amount shall be used to redeem the Bonds on the next March 1, June 1, September 1, or December 1 in accordance with Section 3.4 of the Trust Indenture. On each such March 1, June 1, September 1, or December 1, the Trustee shall withdraw from the Special Redemption Account and pay to the owners of the Bonds the amounts to redeem the Bonds pursuant to Section 3.4 of the Trust Indenture. Notwithstanding the foregoing, any amounts contained in the Special Redemption Account for a continuous period of thirty (30) months and which will not be used to redeem the Bonds in accordance with the two immediately preceding sentences and the Trust Indenture shall be used to pay debt service on the Bonds on the next Interest Payment Date. Any amounts contained in the Special Redemption Account on the final maturity date of the Bonds shall be used to pay outstanding debt service on the Bonds. Reserve Fund. A separate and special fund of the City exists with the Trustee which is designated as the “Special Service Area Number 2003-101 Special Tax Refunding Bonds, Reserve Fund” (the “Reserve Fund”), and which must be maintained in an amount equal to the Reserve Requirement. The Reserve Requirement is $__________, as adjusted for prepayments pursuant to the Trust Indenture and as described in the preceding paragraph. Amounts deposited in the Reserve Fund shall be used solely for the purpose of (i) making transfers to the Bond and Interest Fund to pay the principal of, including mandatory sinking fund payments, and interest and any premium on, all Bonds when due, in the event that moneys in the Bond and Interest Fund are insufficient therefor without further direction from the City, (ii) making any transfers to the Bond and Interest Fund if the balance in the Reserve Fund exceeds the amount required to redeem all Bonds then outstanding, or (iii) if the amount then on deposit in the Reserve Fund is at least equal to the Reserve Requirement, for transfer in accordance with the next paragraph. On the Business Day prior to each Interest Payment Date, moneys in the Reserve Fund in excess of the Reserve Requirement shall be transferred by the Trustee from the Reserve Fund to the Bond and Interest Fund to be used for the payment of principal of and interest and redemption premium on the Bonds on the next following Interest Payment Date. Non-Pledged Funds Administrative Expense Fund. A separate and special fund of the City which is designated as the “Special Service Area Number 2003-101 Special Tax Refunding Bonds, Administrative Expense Fund” (the “Administrative Expense Fund”) exists with the Trustee. Amounts in the Administrative Expense Fund shall be withdrawn by the Trustee and paid to the City or its order upon receipt by the Trustee of a written request of an Authorized Officer stating the amount to be withdrawn, that such amount is to be used to pay an Administrative Expense, and the nature of such Administrative Expense. Costs of Issuance Account. A separate account designated the “Costs of Issuance Account” exists within the Administrative Expense Fund established with the Trustee. Amounts deposited in the Costs of Issuance Account shall be used solely for the purpose of paying costs incurred in connection with the issuance of the Bonds. Disbursements from the Costs of Issuance Account shall be made by the Trustee upon receipt of a Written Request from the City in the form of Exhibit D to the Trust Indenture which shall set forth the amount required to be disbursed, the purpose for which the disbursement is to be made, that the disbursement is a proper expenditure from the Costs of Issuance Account, and payment instructions to the Trustee for the amount to be disbursed and (ii) certify that no portion of the amount then being requested to be disbursed was set forth in any previous request for disbursement. On the date which is six months after the date of issuance of the Bonds, the Trustee 15 will transfer all amounts remaining in the Costs of Issuance Account to the Administrative Expense Fund. Rebate Fund. A separate and special fund of the City exists with the Trustee which is designated as the “Special Service Area Number 2003-101 Special Tax Refunding Bonds, Rebate Fund” (the “Rebate Fund”), into which there shall be deposited as necessary investment earnings in the Bond and Interest Fund, the Reserve Fund to the extent required so as to maintain the tax exempt status of interest on the Bonds all at the direction of the City. All rebates, special impositions or taxes for such purpose payable to the United States of America (Internal Revenue Service) shall be payable from the Rebate Fund at the direction of the City. Amounts in the Administrative Expense Fund and the Rebate Fund are not pledged to the repayment of the Bonds. Security for the Bonds The Bonds and the interest thereon are secured and payable primarily from (i) the Special Tax levied, and to be extended and collected on all taxable property within the Area subject to the Special Tax, including interest on such Special Tax and the proceeds of the redemption or sale of property sold as a result of any actions to foreclose the lien of Special Tax and any interest accrued thereon, brought following a delinquency in the payment of the Special Tax, (ii) any amounts transferred by the City to the Bond and Interest Fund, including the allocable portion of condemnation proceeds received by the City not used to rebuild the Special Services, and (iii) amounts deposited in the Bond and Interest Fund and the Reserve Fund. Covenants of the City Pursuant to the Trust Indenture, the City has covenanted for the benefit of the owners of the Bonds (the “Bondowners”) that the City will: (a) take all actions, if any, which shall be necessary, in order further to provide for the levy, extension, collection and application of the Special Tax levied pursuant to the Bond Ordinance and Trust Indenture, including enforcement of the Special Tax by institution of foreclosure proceedings as provided by law; (b) not take any action which would adversely affect the levy, extension, collection and application of the Special Tax levied pursuant to the Bond Ordinance and the Trust Indenture, except to abate the Special Tax to the extent permitted by the Trust Indenture and the Special Tax Report; (c) comply with all requirements of the Special Service Area Act, the Bond Ordinance and other applicable present and future laws concerning the levy, extension and collection of the Special Tax levied pursuant to the Bond Ordinance and the Trust Indenture, in each case so that the City shall be able to pay the principal of and interest on the Bonds as they come due and replenish the Reserve Fund to the Reserve Requirement and it will take all actions necessary to assure the timely collection of the Special Taxes, including, without limitation, the enforcement of any delinquent Special Tax by providing Kendall County with such information as is deemed necessary to enable Kendall County to include any property subject to a delinquent Special Tax in the Kendall County Collector’s annual tax sale and, upon request of a majority of the Bondholders, in the event the tax lien is forfeited at such tax sale by assigning to the Trustee its right to institute foreclosure proceedings, and/or assigning to the Trustee its right to purchase as a taxing district the unpaid taxes due upon the property all in the manner 16 provided by law; provided, however, that the obligation to purchase unpaid taxes, or institute any proceeding shall only arise in the event the City or the Trustee, as applicable, makes the determination that sufficient funds are on deposit in the Administrative Expense Fund to apply to the purchase of the unpaid taxes and/or pay the costs of any proceeding; (d) not encumber, pledge or place any charge or lien upon any of the Special Tax or other amounts pledged to the Bonds superior to, or on a parity with, or junior to, the pledge and lien created in the Trust Indenture for the benefit of the Bonds, except as permitted by, or specifically set forth in, the Trust Indenture; (e) take all actions which are necessary to be taken (and avoid any actions which it is necessary to avoid being taken), so that interest on the Bonds will not be or become included in gross income for federal income tax purposes under existing law; (f) keep, or cause the Trustee to keep, proper books of record and accounts, separate from all other records and accounts of the City, in which complete and correct entries will be made of all transactions relating to the deposits to and expenditure of amounts disbursed from the Funds and Accounts created under the Trust Indenture and the Special Tax; and (g) to the extent possible, direct Kendall County, Illinois to deposit all Special Taxes when collected, including Foreclosure Proceeds, condemnation proceeds and prepayments, directly with the Trustee to be applied as set forth under the Trust Indenture. Investment of Funds Moneys on deposit in Funds and Accounts established under the Trust Indenture may be invested from time to time in Qualified Investments pursuant to and solely at the direction of the City to the Trustee provided that moneys on deposit in the Special Redemption Account shall be invested in Qualified Investments having a maturity of 180 days or less. Subject to the requirements of the Trust Indenture, earnings or losses on such investments shall be attributed to the Fund or Account for which the investment was made. In the event that the Trustee does not receive directions from the City to invest funds held under the Trust Indenture, the Trustee shall invest such funds in a money market fund which invests in short-term securities issued or guaranteed by the United States Government, its agencies or instrumentalities. The Trustee is authorized to execute purchases and sales of Qualified Investments through the facilities of its own trading or capital markets operations or those of any affiliated entity. Enforcement of Payment of Special Tax In Illinois, general ad valorem property taxes are levied in one year and become payable during the following year. At the end of each collection year, the Kendall County Treasurer applies to the Circuit Court of Kendall County, for a judgment for all unpaid general ad valorem property taxes. The Circuit Court of Kendall County order resulting from that application for judgment provides for a sale of all property with unpaid general ad valorem property taxes. A public sale is held, at which time successful bidders pay the unpaid general ad valorem property taxes plus penalties. The annual tax sale is usually held during November of any given year in Kendall County. Unpaid general ad valorem property taxes accrue penalties at the rate of 1 1/2% per month from their due date until the date of sale. Taxpayers can redeem their property by paying the purchaser of the delinquent taxes on the property at the general tax sale the amount paid at the sale, plus a penalty. If redemption does not occur within two and one half years, and certain procedural requirements are met, the purchaser of the 17 property at the tax sale can receive a deed to the property which has been sold for delinquent taxes. Any delinquent Special Taxes for any given year would be included in this general tax sale. If there is no sale of the tax lien on a parcel of property at the annual tax sale, and the taxes remain unpaid, the taxes are forfeited and eligible to be purchased at any time thereafter at an amount equal to all delinquent taxes and interest to the date of purchase. Redemption periods and procedures are the same as applicable to the annual tax sale. In addition to using the annual tax sale as an enforcement mechanism, a municipality may seek enforcement of unpaid special taxes through commencement of foreclosure proceedings pursuant to the Special Service Area Act. If a delinquency in the payment of the Special Tax occurs, the City is authorized by the Special Service Area to assign to the Trustee its right to institute an action pursuant to Article 9 of the Illinois Municipal Code (65 ILCS 5/9-1-1, et seq.) to foreclose any lien therefor securing the Special Tax. In such an action, a court having jurisdiction would enter a foreclosure decree authorizing the sale of the property subject to the lien of the Special Tax, and the real property subject to the lien of the Special Tax would be sold at a judicial foreclosure sale. The ability of the Trustee to foreclose the lien of delinquent unpaid Special Tax may be limited in certain instances and may require prior consent of the property owner in the event that the property is owned by any receivership of the Federal Deposit Insurance Corporation (the “FDIC”). See “RISK FACTORS – Bankruptcy” and “RISK FACTORS – Tax Delinquencies.” Such judicial foreclosure proceedings are not mandatory under the Special Service Area Act. However, in the Trust Indenture, the City has covenanted with the holders of the Bonds to take all actions, if any, which shall be necessary to provide for the levy and extension, collection and application of the Special Tax, and to assure the timely collection of the Special Tax, including without limitation, the enforcement of any delinquent Special Tax by assigning to the Trustee its right to commence and maintain an action to foreclose the lien of any delinquent Special Tax; provided, however, that the obligation to institute any foreclosure action shall only arise if the City makes the determination that the proceeds from each foreclosure action have a commercially reasonable expectation of exceeding the costs thereof. No assurances can be given that a judicial foreclosure action, once commenced, will be completed or that it will be completed in a timely manner. See “RISK FACTORS - Potential Delay and Limitation in Foreclosure Proceedings” below. Article 9 of the Illinois Municipal Code provides that the municipality or its assignee may file a complaint to foreclose a special service area tax lien in the same manner that foreclosures are permitted by law in case of delinquent general taxes. The “law in case of delinquent general taxes” to which the Illinois Municipal Code refers is the Illinois Revenue Code. Under such foreclosure proceedings, the court adjudicates the existence of a default in the payment obligation and authorizes a foreclosure sale; the sale is conducted and the proceeds distributed according to the respective priorities; the successful bidder is given a certificate of sale; and, if the redemption period expires without a redemption of the special service area taxes, the certificate of sale may be converted to a deed. Although the municipality holds the lien for the local improvement and is therefore the proper party to commence foreclosure procedures, bondholders with bonds secured by special service area taxes may compel the municipality to perform its duty and use all lawful means, including foreclosure, to collect the taxes out of which the bondholders are to be paid. Special service area taxes create a lien that is superior to other liens and encumbrances, and when general property taxes and Special Taxes are both delinquent, the proceeds of any foreclosure action, if insufficient to pay each in full, are divided between them on a pro rata basis. If special service area taxes are not paid in full at a foreclosure sale, and the lien amounts are bid on at such foreclosure sale, then unless the special service area taxes are then redeemed through payment of the amount of the special service area taxes plus interest, the certificate of sale can be converted into a deed to the property only after expiration of the applicable redemption period. The Illinois Constitution prescribes 18 certain minimum redemption periods for unpaid taxes on property, including special service area taxes, but the Illinois General Assembly may create longer redemption periods. For residential property with less than seven dwelling units, the Illinois Constitution provides for a minimum two year redemption period. The corresponding statute, however, permits the delinquent owner of such property to redeem it for two and a half years (35 ILCS 200/21-350). Additionally, in certain circumstances the redemption period may be extended for a period which will expire no later than 3 years from the date of sale (35 ILCS 200/21-385). If the property can also be considered “vacant non- farm real estate”, the Constitution authorizes a reduction of the redemption period to one year, but the statute applicable to special service area taxes contains no such exception. No assurances can be given that the real property subject to sale or foreclosure and sale will be sold or, if sold, that the proceeds of sale will be sufficient to pay any delinquent installment of special service area taxes. Neither the Special Service Area Act nor Article 9 of the Illinois Municipal Code requires the Trustee, as assignee of the City’s right to foreclose, to purchase or otherwise acquire any lot or parcel of property offered for sale or subject to foreclosure if there is no other purchaser at such sale. Article 9 of the Illinois Municipal Code does specify that the special service area taxes will have the same lien priority in the case of delinquency as the priority of the lien of ad valorem property taxes. If the Reserve Fund is depleted and delinquencies in the payment of Special Tax exist, there could be a default or delay in payments to the Bondowners pending the annual tax sale and/or prosecution of foreclosure proceedings and receipt by the City of the sale and/or foreclosure sale proceeds, if any. However, within the limits of the Special Tax Report and the Special Service Area Act, the City may adjust the Special Tax levied on all property within the Area in future calendar years to provide an amount, taking into account such delinquencies, required to pay debt service on the Bonds and to replenish the Reserve Fund. The amounts of the maximum Special Tax are sufficient to pay the amounts required by the Trust Indenture to be paid on the Bonds (except in the event of non-payment of with respect to a Mandatory Special Tax Prepayment); however, there are no assurances that the taxes levied will always be collected in their entirety. Value to Lien Ratio The following table sets forth sample value-to-lien ratios with respect to the Project. Product Type s Market Value* Bond Assessment Lien Value to Lien Single Family Home $221,430 $20,646 10.259 _________________________________ *Market value based on average EAV for tax year 2017 for developed lots in Windett Ridge. Source: Kendall County Tax Assessor. The value-to-lien ratio is based on the estimated market value of the Parcels. No assurance can be given that the foregoing ratio can or will be maintained during the period of time the Bonds are outstanding both because property values could drop and because other public entities, over which the Area have no control, could issue additional indebtedness secured by a lien on parity with the lien securing payment of the Special Tax or payable through the levy or imposition of a tax on parity with the Special Tax. 19 Representative Property Taxes The following table sets forth a statement of general ad valorem taxes, based on current rates, imposed against Parcels improved with detached Single Family Homes in the Area based on the assessed values for such property set forth below and the most recent tax bills received by the owners of the property in the Area. United City of Yorkville Single Family Homes Market Value $221,430 Assessed Value 73,810 Multiplier 1 Average Homeowners Exemption (6,000) Taxable Valuation 67,810 Taxing Agency 2017 Ad Valorem Tax Rate Kendall County 0.7088% Bristol - Kendall FPD 0.7425 Forest Preserve 0.1752 Jr College 516 0.5514 Yorkville Library 0.2944 Yorkville/Bristol SD 0.0000 Bristol Township 0.9970 Bristol Road District 0.2537 School Dist. CU 115 7.3444 City of Yorkville 0.6470 Total Tax Rate 10.8221% Representative Ad Valorem Tax $7,338 Maximum Parcel Tax Levy Year 2018 $2,396 Actual Parcel Tax Levy Year 2018 $2,045 Total Taxes: $11,715 The City has no control over the amount of additional debt payable from taxes or assessments on all or a portion of the property within the Area, that may be issued in the future by other governmental entities or districts. Nothing prevents the owners of land within the Area from consenting to the issuance of additional debt by other public agencies which would be secured by taxes or assessments on the same property subject to the Special Tax. To the extent such indebtedness is payable from assessments, and other special taxes levied pursuant to the Special Service Area Act or other taxes, such assessments, special taxes and other taxes may have a lien on the property within the Area in addition to and on parity with the lien of the Special Tax. Accordingly, the liens on the property within the Area could increase without any corresponding increase in the value of the property within the Area and thereby reduce the ratio that exists at the time the Bonds are issued between the value of the property and the debt secured by the taxes and assessments thereon. The imposition of such additional indebtedness could also reduce the willingness and ability of the 20 of property owners within the Area to pay the Special Tax when due. See “RISK FACTORS- Overlapping Indebtedness.” Historical EAV 2017 $11,694,483 2016 9,134,068 2015 5,664,080 2014 6,051,705 2013 5,176,040 Historical Special Tax Collections and Delinquencies The following table shows the historical Special Tax collections and delinquencies in connection with the Area. In the event of a delinquency in the payment of a Special Tax, no assurance can be given that the proceeds of any foreclosure sale would be sufficient to pay the delinquent Special Tax and any other delinquent special taxes, assessments or taxes. See “RISK FACTORS - Appraised Value”. Levy Year 2017 2016 2015 2014 2013 Total Billed $482,713 $477,911 $481,695 $486,704 $532,421 Total Collected (Before Tax Sale) $482,713 $477,911 $480,703 $486,704 $530,274 Percent Collected 100.00% 100.00% 99.79% 100.00% 99.60% Sold at Tax Sale $0.00 $0.00 $991 $0.00 $2,147 Total Collected (After Tax Sale) $482,713 $477,911 $481,694 $486,704 $532,421 Percent Collected 100.00% 100.00% 100.00% 100.00% 100.00% ________________________ Source: Kendall County Treasurer and Special Service Area Administrator. THE AREA The information provided in this section “THE AREA” has been included because it may be considered relevant to an informed evaluation and analysis of the Bonds. The Bonds and the Special Tax are not personal obligations of any land owners. The Bonds are secured solely by the Special Tax and certain other amounts on deposit with the Trustee. See “SECURITY AND SOURCE OF PAYMENT FOR THE BONDS.” The Prior Bonds were issued to finance a portion of the construction and installation of the Special Services necessary to support the development of the Project, and the Special Services have been constructed and installed. The Bonds are being issued for the purpose of currently refunding the Prior Bonds. General The Area is a subdivision of approximately 163 acres known as Windett Ridge. The Area is generally located on the east of State Route 47, the southeast side of Illinois Route 71 and the southwest side of Illinois Route 126 in the City. The Area. is improved with 205 Single Family Homes. Eleven Single Family Homes are currently under construction by the Developer, leaving 25 21 undeveloped parcels for future Single Family Homes. The Area also includes 5 acres zoned for commercial development. Improvements With proceeds from the Prior Bonds, the City completed the necessary public infrastructure improvements for the Special Service Area. These improvements included engineering, soil testing, mass grading and demolition, storm water management facilities, storm drainage systems and sewers, site clearing, public water facilities, sewer lines, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, landscaping, mitigations, utility relocation and tree installation, required tap-on and related fees for water or sanitary sewer services, and other eligible improvements to serve the Area. [Describe commercial development?] Single Family Homes The Single Family Homes range in approximate size from 1900 square feet to over 2800 square feet. The Single Family Homes have different floor plans with a variety of distinct exterior designs and a wide range of amenities. The Single Family Homes have the following features: 3 to 4 bedrooms 2 car attached garage 1.5 to 3.5 bathrooms Dishwasher Disposal Wall-to-wall carpeting Basement (on certain models) Developer Windett Ridge was originally developed by Wiseman-Hughes Enterprises, Inc. and the remaining undeveloped lots are being developed by Lennar Corporation. Water Facilities The City provides the Area with potable water for domestic water consumption and fire flow protection and maintains the water distribution system to and within the Area. A permanent water tower and booster for the Area was constructed by the City. Sanitary Sewers The Area was annexed to the Yorkville-Bristol Sanitary District ("YBSD") for the purpose of extending and connecting to the Yorkville-Bristol sanitary sewer lines and treatment facilities. YBSD constructed an expansion of its sewer treatment plant adding sufficient capacity to serve the sanitary sewer needs of the entire Area. Storm Water Facilities 22 The Area has underground sewers for its buildings, structures, streets, driveways, and other locations which are conveyed and maintained by the City, and has graded, open swales or ditches and storm water retention/detention areas. Other Utilities The cable television franchise in this region is. SBC. NICOR, SBC, and Com Ed provide gas, telephone, and electrical service, respectively, to the Area. Flood Plain/Wetlands The development is not in a flood plain. Schools Yorkville Community School District No. 115, with two grade schools serving grades K-2, an intermediate school serving grades 3-5, a middle school serving grades 6-8, and a high school serving grades 9-12, serves the homes within the Area. Each school offers a full academic program coupled with a variety of extra-curricular activities for students. THE CITY The United City of Yorkville was established in 1834 and has been the county seat of Kendall County since 1859. It is located in northeastern Illinois on the Fox River, approximately 45 miles southwest of Chicago. Nearby communities include Oswego, Bristol, Plano, Millbrook, Helmar, Newark, Plattville, Montgomery, Sugar Grove and Plainfield. According to the 2010 Census, the City had a population of 16,921. For additional information regarding the City, see APPENDIX D hereto. THE SPECIAL SERVICE AREA AND SPECIAL TAX The Act Section 7(6) of Article VII of the Illinois Constitution of 1970 permits a non-home rule unit to levy or impose additional taxes upon areas within its boundaries to provide special services to those areas and to pay debt incurred in order to provide those special services in the manner provided by law. Such areas are established pursuant to the provisions of the Special Service Area Act. Under the Special Service Area Act, the Corporate Authorities of the municipality within which the special service area lies constitute the governing body of such special service area. The Special Service Area Act provides that bonds may be issued to provide for the special services. Such bonds do not constitute indebtedness of the municipality in which the special service area is situated for the purpose of any limitation imposed by any law. Such bonds shall be retired by a tax which may be either an ad valorem property tax, a special tax, or a combination of an ad valorem property and a special tax. A special tax may be levied or imposed on any basis that provides a rational relationship between the amount of special tax levied or imposed against each lot or parcel within the special service area and the special service benefit conferred. The Special Service Area Act further provides that the lien and foreclosure remedies provided in Article 9 of the Illinois Municipal Code shall apply on nonpayment of any special tax. The Special Service Area Act contains a provision that allows residents of a special service area to petition the circuit court having jurisdiction to disconnect territory from the special service 23 area if, among other things, such territory was not, is not, and is not intended by the corporate authorities which created the special service area to be benefited or served by work or services then existing or authorized, and that such territory constitutes less than 1 1/2% of the special service area’s total equalized assessed valuation. The City represents that no parcel within the Area meets this test. Establishment of the Area The City established SSA Number 2003-101 pursuant to the Establishing Ordinance, which established SSA Number 2003-101 to provide certain special services, and authorized the City to levy and collect Special Taxes in the manner set forth in the Special Tax Report, to pay principal of and interest on the bonds secured by the Special Taxes in an aggregate principal amount not to exceed $8,000,000 to be retired over a period not to exceed 30 years. Levy, Abatement and Collection of Special Tax In Illinois, property taxes levied in one year become payable during the following year as provided in said levy. Pursuant to the Bond Ordinance the City has levied the Maximum Parcel Special Tax for all parcels within the Area. Pursuant to the Trust Indenture and the Special Tax Report, the City has covenanted that prior to the last Tuesday of December of each year to calculate or cause the Consultant to calculate the Special Tax Requirement due as provided in the Special Tax Report, taking into account other amounts that may be available to pay principal of and interest on the Bonds and administrative expenses, to amend the Special Tax Roll pursuant to the Special Tax Report and shall, by ordinance, approve the amount of the Special Tax Requirement and direct the County Clerk of Kendall County to extend the Special Tax for collection on the tax books in the amounts so determined pursuant to the Special Tax Report against all parcels of taxable property in the Area. The Kendall County Clerk must receive the Special Tax Roll by the last Tuesday in December. The Kendall County Clerk intends, to the extent possible, to incorporate the Special Tax bill into the regular ad valorem property tax bill which will be payable in two equal installments. The first installment is payable in June and the second installment is payable in September. The Special Tax levied by the Bond Ordinance shall be abated each year to the extent the taxes levied pursuant to the Bond Ordinance exceed the Special Tax Requirement as calculated by the City. At the end of each collection year, the Kendall County Treasurer applies to the Circuit Court of Kendall County, for a judgment for all unpaid taxes. The Circuit Court of Kendall County order resulting from that application for judgment provides for a sale of all property with unpaid taxes. A public sale is held, at which time successful bidders pay the unpaid taxes plus penalties. The annual tax sale is usually held during November in Kendall County. Unpaid taxes accrue penalties at the rate of 1 1/2% per month from their due date until the date of sale. Taxpayers can redeem their property by paying the purchaser of the property at the tax sale the amount paid at the sale, plus a penalty. If redemption does not occur within two and one-half years and certain procedural requirements are met, the purchaser of the property at the tax sale can receive a deed to the property which has been sold for delinquent taxes. In addition, a municipality may seek enforcement of unpaid Special Tax through foreclosure proceedings by seeking in court an adjudication of the existence of a lien and a finding of a failure to pay Special Tax when due. Upon making such a finding, a court having jurisdiction would enter a foreclosure decree authorizing the sale of the property subject to the lien of the Special Tax. See “SECURITY AND SOURCE OF PAYMENT FOR THE BONDS—Enforcement of Payment of Special Tax” herein. Special Service Area Special Tax Report 24 The following description of the Special Service Area Special Tax Report prepared by David Taussig & Associates, Inc., Newport Beach, California, Special Tax Consultant, is qualified in its entirety by reference to the complete form of the Special Tax Report set forth in APPENDIX A hereto. Capitalized terms used in this section, but not defined, shall have the meaning given to such terms in the Special Tax Report The Special Tax Report set forth the provisions for apportioning and levying the Special Tax in the Area. The Special Tax has been and will be levied in the Area each calendar Levy Year from 2004 to 2031 and previously collected and to be collected each Calendar Year from 2005 to 2032. The amount of Special Tax to be levied pursuant to the Special Tax Report has been calculated to provide an amount equal to at least 110% of the annual debt service on the Bonds after deduction of the Administrative Expenses. The Maximum Parcel Special Taxes levied by the City within the Area in levy year 2018, adjusted for prepayments, shall not exceed $2,396 and increases by 1.50% per year, provided, however, that in no event shall the Maximum Parcel Special Taxes levied exceed $2,907 in 2031, the final year the Maximum Parcel Special Taxes shall be levied. Subject, however, to the prepayment provisions set forth in the Special Tax Report, the Special Tax Bond Prepayment amount shall not exceed the principal amount of the Bonds plus any Premium, Defeasance and Fees as such terms are defined in the Special Tax Report, less the Reserve Fund Credit, plus any delinquent Special Taxes on the Parcel for which the prepayment is being made, including any applicable penalties and related costs. See “THE BONDS - Optional Prepayment of Special Tax” and “ - Mandatory Prepayment of Special Tax.” The following table sets forth certain information concerning the Special Tax, including the aggregate Maximum Parcel Special Tax to be levied in 2018 through 2031 on the total non-prepaid single family dwelling units and the Total Maximum Parcel Special Tax which has been levied pursuant to the Bond Ordinance: Levy Year Single Family Dwelling Units Maximum Parcel Special Taxes Per Unit Total Maximum Parcel Special Taxes 2018 240 $2,396 $575,040 2019 240 2,432 583,680 2020 240 2,468 592,320 2021 240 2,505 601,200 2022 240 2,543 610,320 2023 240 2,581 619,440 2024 240 2,620 628,800 2025 240 2,659 638,160 2026 240 2,699 647,760 2027 240 2,739 657,360 2028 240 2,780 667,200 2029 240 2,822 677,280 2030 240 2,864 687,360 2031 240 2,907 697,680 25 Administrative Services David Taussig & Associates, Inc. (the “Administrator”) will provide administrative services for the Area for the City pursuant to an Administrative Services Agreement. The Administrator prepared the Special Tax Report. Under the Administrative Services Agreement, the Administrator will (i) maintain a Parcel database necessary to extend, bill and collect the Special Taxes, (ii) calculate the amount of Special Tax to be abated for the Area, (iii) prepare an annual report for the Area, (iv) facilitate billing of the Special Tax, (v) monitor tax receipts and collections, (vi) track Special Tax prepayment amounts, (vii) field taxpayer inquiries, and (viii) calculate any rebate on the Bonds. RISK FACTORS Investment in the Bonds involves risks which may not be appropriate for certain investors. The following is a discussion of certain risk factors which should be considered, in addition to other matters set forth in this Limited Offering Memorandum, in evaluating the Bonds. This discussion does not purport to be comprehensive or definitive. The occurrence of one or more of the events discussed herein could adversely affect the ability or willingness of property owners in the Area to pay their Special Tax when due. Such failures to pay Special Tax could result in the inability of the Area to make full and punctual payments of debt service on the Bonds. In addition, the occurrence of one or more of the events discussed herein could adversely affect the value of the property in the Area. Limited Source of Funds The Bonds, together with the interest thereon, are limited obligations of the City, payable solely from the Special Tax and the amounts on deposit in certain of the funds and accounts established and maintained under the Trust Indenture, all as more fully set forth therein. The Bonds are not general obligations of the City and do not constitute an indebtedness of the City within the meaning of any constitutional or statutory limitation. No holder of the Bonds shall have the right to compel the exercise of any taxing power of the City for payment of principal thereof or interest or premium, if any, thereon (other than the levy of the Special Tax as provided in the Bond Ordinance and the Trust Indenture). See “SECURITY AND SOURCE OF PAYMENT FOR THE BONDS - General” herein. Information Not Verified Information concerning the Area and the development has been obtained from the City and other sources believed by the Underwriter to be reliable, but much of that information involves predictions of future events, such as sales and ability of homeowners and other property owners to pay their share of the Special Tax. Such information is, by its nature, not subject to verification. Overlapping Indebtedness The Special Tax and any penalties assessed for failure to pay such taxes will constitute a lien against the parcels of land on which they will be levied until such taxes are paid. Such lien will be on a parity with all special taxes and special assessments which may be levied by other agencies and is co-equal to and independent of the lien for general ad valorem real property taxes regardless of when they are imposed upon the same property. The City, however, has no control over the ability of other entities and districts to issue indebtedness secured by special taxes or assessments payable from all or a portion of the property within the Area. The ability of an owner of land within the Area to pay the Special Tax could be adversely affected if additional debt is issued or additional taxes or assessments are levied, which are payable by the owners of land 26 within the Area. The imposition of additional liens, whether public or private, may reduce the ability or willingness of the homeowners to pay the Special Tax and increase the possibility that foreclosure proceeds will not be adequate to pay any delinquent Special Tax. The Bonds are not in any way secured by the first mortgage lien. The Bonds are secured by the Special Tax, which has priority over a first mortgage lien. Tax Delinquencies In order to pay debt service on the Bonds, it is necessary that the Special Tax within the Area be paid in a timely manner. Under provisions of the Special Service Area Act, the Special Tax, from which funds necessary for the payment of principal of, and interest on, the Bonds are derived, are customarily billed to the property owners within the Area on the regular general ad valorem property tax bills sent to owners of such properties or on a special tax bill delivered at the same time as the regular ad valorem property tax bills. Such Special Tax installments are due and payable, and bear the same penalties and interest for nonpayment, as do general ad valorem property tax installments. The unwillingness or inability of a property owner to pay ad valorem property tax bills as evidenced by general ad valorem tax delinquencies may also indicate an unwillingness or inability to make general ad valorem tax payments and Special Tax installment payments in the future. If property owners fail to pay the Special Tax when due, there could be significant special tax delinquencies. See “RISK FACTORS - Concentration of Ownership.” Also, the Kendall County Collector may not be willing to bill the property owners in the Area the Special Tax on their regular ad valorem property tax bills or if the Kendall County Collector is willing to bill the property owners in the Area the Special Tax on their regular ad valorem property bills today, the Kendall County Collector may not be willing to do so in the future. In that event, the responsibility to bill and collect Special Tax would become the City’s responsibility under the Special Tax Report. However, the City has limited its obligation to pay for the costs of billing and collecting to amounts on deposit in the Administrative Expense Fund. See “SECURITY AND SOURCE OF PAYMENT FOR THE BONDS – Enforcement of Payment of Special Tax” for a discussion of the provisions which apply, and procedures which the City is obligated to follow under the Trust Indenture, in the event of delinquencies in the payment of Special Tax. See “RISK FACTORS - Potential Delay and Limitation in Foreclosure Proceedings” and “Bankruptcy” below, for a discussion of limitations on the City’s ability to foreclose the lien of delinquent unpaid Special Tax in certain circumstances. Potential Delay and Limitations in Foreclosure Proceedings The payment of Special Tax and the ability of the City to foreclose the lien of a delinquent unpaid Special Tax may be limited by bankruptcy, insolvency and other laws generally affecting creditors’ rights or by the laws of the State relating to judicial foreclosure. See “RISK FACTORS - Bankruptcy.” In addition, the prosecution of a foreclosure could be delayed due to many reasons, including crowded local court calendars or lengthy procedural delays. The ability of the City to foreclose the lien of a delinquent unpaid Special Tax payment may be limited with regard to properties in which the Federal Deposit Insurance Corporation (“FDIC”) or any successor to the FDIC may acquire an interest. The FDIC currently does not have an interest in the land within the Area. However, if a lender takes a security interest in property in the Area and becomes insolvent, such a lender could fall under the jurisdiction of the FDIC. The FDIC could assert federal preemptive power to challenge any prior taxes, special taxes and assessments where it is in its interest to do so, including the requirement that local agencies obtain the consent of the FDIC in order to foreclose the lien of delinquent unpaid special taxes. 27 If the City is required to obtain the consent of the FDIC to foreclose on property located in the Area, such consent could be denied and the City might be unable to pursue foreclosure proceedings. Additionally, obtaining such consent could delay the foreclosure proceedings. Any delay in foreclosure proceedings or the inability of the City to foreclose on property in the Area in which the FDIC has an interest could result in a delay or default in payment of the Bonds. In addition, potential investors should be aware that judicial foreclosure proceedings are not summary remedies and can be subject to significant procedural and other delays caused by crowded court calendars and other factors beyond the control of the Area or the City. In addition, the Illinois Constitution prescribes certain minimum redemption periods, which may be as long as three years, in the event of foreclosure. See “SECURITY AND SOURCE OF PAYMENT FOR THE BONDS – Enforcement of Payment of Special Tax.” Under current conditions, it is estimated that a judicial foreclosure of the lien of the Special Tax could take several years from initiation of litigation to the lien foreclosure sale. Delays and uncertainties in the Special Tax lien foreclosure process create significant risks for Bondowners. High rates of Special Tax payment delinquencies, which continue during the pendency of protracted Special Tax lien foreclosure proceedings, could result in the rapid, total depletion of the Reserve Fund prior to replenishment from the resale of Parcels in the Area upon foreclosure. In that event, there could be a default in payments of the principal of, and interest on, the Bonds. See “RISK FACTORS - Concentration of Ownership” above. No Acceleration The Bonds are not subject to acceleration in the event of the breach of any covenantor duty under the Trust Indenture, including payment default. Bankruptcy The various legal opinions to be delivered concurrently with the delivery of the Bonds (including Bond Counsel’s approving legal opinion) will be qualified, as to the enforceability of the various legal instruments, by moratorium, bankruptcy, reorganization, insolvency or other similar laws affecting the rights of creditors generally. Although a bankruptcy proceeding would not cause the Special Tax to become extinguished, the amount and priority of any Special Tax lien could be modified if the value of the property falls below the value of the lien. If the value of the property is less than the lien, such excess amount could be treated as an unsecured claim by a bankruptcy court having jurisdiction. In addition, bankruptcy of a property owner could result in a delay in commencement and completion of foreclosure proceedings. The filing of bankruptcy proceedings stays all legal proceedings of a debtor including any tax sale during the pendency of such proceedings. Such stay would increase the likelihood of a delay or default in payment of the principal of, and interest on, the Bonds and the possibility of delinquent tax Special Tax installments not being paid in full. Maximum Special Taxes Pursuant to the Bond Ordinance, the City has levied the Special Tax in the maximum amounts permitted by the Special Tax Report. However, there is no assurance that the maximum amounts will at all times be sufficient to pay the amounts required to be paid by the Trust Indenture. See “SECURITY AND SOURCE OF PAYMENT FOR THE BONDS - Tax Revenues” and “THE SPECIAL SERVICE AREA AND SPECIAL TAX – Special Service Area Special Tax Report.” 28 The Illinois State Legislature passed SB 107, which provides for an annual exemption amount from property taxes ranging from $2,500 to full exemption for veterans of the United States Military with a service- connected disability. The City cannot predict how, if at all, SB 107 will affect the City's collection of the Special Taxes. Disclosure to Future Purchasers The City has recorded the Establishing Ordinance for the property included in the Area in the Office of the Recorder of Deeds of Kendall County on or prior to the Date of Delivery and has recorded the Declarations of Consent in the Office of the Recorder of Deeds of Kendall County on or prior to the Date of Delivery. While title companies normally refer to such notices in title reports, there can be no guarantee that such reference will be made or, if made, that a prospective purchaser or lender will consider such Special Tax obligation in the purchase of single family homes or the lending of money thereon. Failure to disclose the existence of the Special Tax may affect the willingness and ability of future owners of land within the Area to pay the Special Tax when due. Limited Secondary Market There can be no guarantee that there will be a secondary market for the Bonds or, if a secondary market exists, that such Bonds can be sold for any particular price. Except as described below under the caption “CONTINUING DISCLOSURE”, the City has not committed to provide any financial or operating data or information on a going forward basis. See “Appendix C - Trust Indenture.” Occasionally because of general market conditions, lack of current information, or because of adverse history or economic prospects connected with a particular issue, secondary marketing practices in connection with a particular issue are suspended or terminated. In addition, prices of issues for which a market is being made will depend on then prevailing circumstances. Such prices could be substantially different from the original purchase price. Secondary Market and Prices The Underwriter presently does not intend to engage in secondary market trading of the Bonds. The Underwriter is not obligated to engage in secondary trading or to repurchase any of the Bonds at the request of the Owners thereof. No assurance can be given that a secondary market for any of the Bonds will be available and no assurance can be given that the initial offering prices for the Bonds will continue for any period of time. Loss of Tax Exemption Interest on the Bonds could become includible in gross income for federal income tax purposes retroactive to the date of issuance of the Bonds as a result of a failure of the City to comply with certain provisions of the Code. Should such an event of taxability occur, the Bonds are not subject to early redemption and will remain outstanding to maturity or until redeemed under the optional redemption or mandatory redemption provisions of the Trust Indenture. Risk of Legislative and Judicial Changes Future legislation, regulations, governmental or judicial interpretation of regulations or legislation or practices and procedures related to property tax assessment, levy, collections or distribution could have a material effect on the calculation or availability of the Special Tax. There is no assurance that legislation will not be considered or enacted in the future, and unless provision is made in such legislation for special service Area generally in Illinois, the generation of the Special Tax could be materially adversely affected. 29 Force Majeure Events Certain unanticipated events beyond the City’s control could have a material adverse effect on the Department’s and the City’s operations and financial conditions if they were to occur. These events include fire, flood, earthquake, epidemic, adverse health conditions or other unavoidable casualties or acts of God, freight embargo, labor strikes or work stoppages, civil commotion, new acts of war or escalation of existing war conditions, sabotage, terrorism or enemy action, pollution, unknown subsurface or concealed conditions affecting the environment, and any similar causes. No assurance can be provided that such events will not occur, and, if any such events were to occur, the effect of such event or events on the Department’s and the City’s operations and financial condition on the Net Revenues Available for Bonds cannot be predicted. UNDERWRITING The Underwriter, D.A. Davidson & Co., has agreed to purchase the Bonds from the City for reoffering, subject to certain conditions, at an aggregate purchase price of $____________, which price reflects principal amount of the Bonds of $____________, plus net original issue premium of $___________, and less Underwriter’s discount of $___________. Under the bond purchase agreement between the City and the Underwriter (the “Bond Purchase Agreement”), the Underwriter is obligated to purchase all of the Bonds if any are purchased. The obligation of the Underwriter to make such a purchase is subject to certain conditions set forth in the Bond Purchase Agreement. The Underwriter may change the prices and other terms with respect to the offer and sale of the Bonds from time to time after the Bonds are released for sale, and the Bonds may be offered and sold at prices other than the initial offering price set forth on the cover page of this Limited Offering Memorandum, including sales to dealers. LEGAL OPINIONS Legal matters incident to the authorization, issuance and sale of the Bonds are subject to the approving legal opinion of Foley & Lardner LLP, Chicago, Illinois, Bond Counsel. The proposed form of the opinion of Bond Counsel is included herein as APPENDIX D. Certain legal matters will be passed upon for the Underwriter by its counsel, SJ Gray Law LLC, Chicago, Illinois; and for the City, by its counsel, Kathleen Field Orr & Associates, Chicago, Illinois. TAX EXEMPTION In the opinion of Foley & Lardner LLP, Bond Counsel, based upon an analysis of existing laws, regulations, rulings and court decisions, and assuming, among other matters, compliance with certain covenants, interest on the Bonds is excluded from gross income for federal income tax purposes under the Internal Revenue Code of 1986, as amended (the “Code”) and is not a specific preference item for purposes of the federal individual or corporate alternative minimum taxes. Bond counsel observes that interest on the Bonds is included in adjusted current earnings in calculating federal corporate alternative minimum taxable income. Interest on the Bonds is not exempt from State of Illinois income taxes. Bonds purchased, whether at original issuance or otherwise, for an amount greater than their principal amount payable at maturity (or, in some cases, at their earlier call date) (“Premium Bonds”) will be treated as having amortizable bond premium. No deduction is allowable for the amortizable bond premium in the case of bonds, like Premium Bonds, the interest on which is excluded from gross income for federal income tax purposes. However, the amount of tax exempt interest received, and a purchaser’s basis in a Premium Bond, will be reduced by the amount of amortizable bond premium property allocable to such purchaser. Beneficial 30 Owners of Premium Bonds should consult their own tax advisors with respect to the proper treatment of amortizable bond premium in their particular circumstances. To the extent the issue price of any maturity of the Bonds is less than the amount to be paid at maturity of such Bonds (excluding amounts stated to be interest and payable at least annually over the term of such Bonds), the difference constitutes “original issue discount,” the accrual of which, to the extent property allocable to each Bondholder, is treated as interest on the Bonds which is excluded from gross income for federal income tax purposes. For this purpose, the issue price of a particular maturity of the Bonds is the first price at which a substantial amount of such maturity of the Bonds is sold to the public (excluding bond houses, brokers, or persons or organizations acting in the capacity of underwriters, placement agents or wholesalers). The original issue discount with respect to any maturity of the Bonds accrues daily over the term to maturity of such Bond on the basis of a constant interest rate compounded semiannually (with straight-line interpolations between compounding dates). The accruing original issue discount is added to the adjusted basis of such Bond to determine taxable gain or loss upon disposition (including sale, redemption, or payment on maturity) of Bonds. Beneficial Owners of the Bonds should consult their own tax advisors with respect to the tax consequence of ownership of Bonds with original issue discount, including the treatment of purchasers who do not purchase such Bonds in the original offering to the public at the first price at which a substantial amount of such Bond was sold to the public. Section 103 of the Code imposes various restrictions, conditions and requirements relating to exclusion from gross income for federal income tax purposes of interest on obligations such as the Bonds. The City has covenanted to comply with certain restrictions designed to ensure that interest on the Bonds will not be included in federal gross income. Failure to comply with these covenants may result in interest on the Bonds being included in gross income for federal income tax purposes, possibly from the original issue date of the Bonds. The opinion of Foley & Lardner LLP assumes compliance with these covenants. Foley & Lardner LLP has not undertaken to determine (or to inform any person) whether any actions taken (or not taken) or events occurring (or not occurring) after the date of issuance of the Bonds may adversely affect the value of or the tax-exempt status of interest on the Bonds. Further, Foley & Lardner LLP does not give assurance that pending or further legislation or amendments to the Code, if enacted into law, will not adversely affect the value of or the tax exempt status of interest on the Bonds. Beneficial Owners are encouraged to consult their own tax advisors with respect to proposals to restructure the federal income tax. Certain requirements and procedures contained or referred to in the Trust Indenture, the Bond Ordinance, the Tax Agreement and other relevant documents may be changed and certain actions (including, without limitation, defeasance of the Bonds) may be taken or omitted under the circumstance subject to the terms and conditions set forth in such documents. Foley & Lardner LLP expresses no opinion as to any Bond or the interest thereon if any such change occurs or action is taken or omitted upon advice or approval of bond counsel other than Foley & Lardner LLP. Although Foley & Lardner LLP is of the opinion that interest on the Bonds is excluded from gross income for federal income tax purposes, the ownership or disposition of, or the accrual or receipt of interest on, the Bonds may otherwise affect a Beneficial Owner’s federal or state tax liability. The nature and extent of these other tax consequences will depend upon the particular tax status of the Beneficial Owner or the Beneficial Owner’s other items of income or deduction. Foley & Lardner LLP expresses no opinion regarding any such other tax consequences. No assurance can be given that any future legislation or clarifications or amendments to the Code, if enacted into law, will not cause the interest on the Bonds to be subject, directly or indirectly, to federal or state income taxation, or otherwise prevent the Bondholders from realizing the full current benefit of the tax status of the interest thereon. Further, no assurance can be given that any such future legislation, or any actions of the 31 IRS, including, but not limited to, selection of the Bonds for audit examination, or the course or result of any examination of the Bonds, or other bonds which present similar tax issues, will not affect the market price for the Bonds. CONTINIUING DISCLOSURE Continuing Disclosure Agreement Notwithstanding the exemption from Rule 15c2-12 (the “Rule”), the City has entered into a Continuing Disclosure Agreement (the "CDA") with Amalgamated Bank of Chicago, as dissemination agent (the "Dissemination Agent") and have agreed to provide certain information as follows, all of which will be provided to the Dissemination Agent for further delivery to the Municipal Securities Rulemaking Board's Electronic Municipal Market Access ("EMMA") system: City's Annual Report. Within 240 days after the end of each fiscal year of the City (currently ending April 30) commencing with the fiscal year ending April 30, 2020, the City agrees to provide an Annual Report that will contain or incorporate by reference a copy of the annual report prepared by the Consultant showing the Special Taxes received, all disbursements from all Funds and Accounts administered under the Trust Indenture, including the balances in all Funds and Accounts relating to the Bonds and the Additional Special Services as of the end of such fiscal year, the collection of taxes, delinquencies, tax sales and foreclosures. Event Disclosure. The City is also required to provide notice of the occurrence of certain events with respect to the Bonds in a timely manner, not in excess of ten (10) business days after the occurrence of such event. Such events are as follows: (1) Principal and interest payment delinquencies; (2) Non-payment related defaults, if material; (3) Unscheduled draws on debt service reserves reflecting financial difficulties; (4) Unscheduled draws on credit enhancement reflecting financial difficulties; (5) Substitution of credit or liquidity providers, or their failure to perform; (6) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determination of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the security or other materials events affecting the tax status of the security; (7) Modification to rights of security holders, if material; (8) Bond calls, if material; (9) Defeasances; (10) Release, substitution, or sale of property securing repayment of the securities, if material; (11) Rating changes; 32 (12) Tender offers; (13) Bankruptcy, insolvency, receivership or similar event of the Obligated Person; (14) The consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (15) Appointment of a successor or additional trustee or the change of name of a trustee, if material. (16) Incurrence of a financial obligation of the City, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the City, any of which affect security holders, if material. (17) Default, event of acceleration, termination event, modification of terms, or other similar events under the terms of a financial obligation of the City, any of which reflect financial difficulties. For purposes of the events set forth in (16) and (17), "financial obligation” means a (i) debt obligation, (ii) derivate instrument entered into in connection with or pledged as a security or a source of payment for, an existing or planned debt obligation, or (iii) a guarantee of any of the foregoing. Financial obligation does not include municipal securities as to which a final official statement has been provided to the MSRB. An event of default under the CDA will not constitute an Event of Default under the Trust Indenture and the only remedy under the CDA is for an action to compel performance. Notwithstanding any other provision of the CDA, the City by ordinance or resolution authorizing such amendment or waiver, may amend the CDA, and any provision of the CDA may be waived, if: (a) (i) The amendment or waiver is made in connection with a change in circumstances that arises from a change in legal requirements, including without limitation, pursuant to a "no- action" letter issued by the Securities and Exchange Commission, a change in law, or a change in the identity, nature, or status of the City, or type of business conducted; or (ii) The CDA, as amended, or the provision, as waived, would have complied with the requirements of the Rule at the time of the primary offering, after taking into account any amendments or interpretations of the Rule, as well as any change in circumstances; and (b) The amendment or waiver does not materially impair the interests of the beneficial owners of the Bonds, as determined by parties unaffiliated with the City (such as Bond Counsel) at the time of the amendment. Corrective Action Related to Certain Bond Disclosure Requirements The City failed to file its audited financial statements for the 2010 fiscal year within the time period specified in prior continuing disclosure undertakings. As of April 23, 2013, the City had filed such audited 33 financial statements. The City has established procedures to ensure that such audited financial statements will be filed in a timely manner in the future. A material event disclosure pertaining to bond and certificate insurance rating change required in prior undertakings was not submitted within the time frame required in the prior undertakings. On April 5, 2013, this material event disclosure was filed with the MSRB through EMMA. In the past five years there have been numerous rating actions reported by Moody’s Investors Service, S&P Global Ratings and Fitch Ratings affecting the municipal bond insurance companies, some of which had insured bonds previously issued by the City. Due to widespread knowledge of these rating actions, material event notices were not filed by the City. The City failed to file audited financial statements and annual financial information and operating data for fiscal year 2012 (the “2012 Filings”) under its general obligation CUSIP number 987355 within the time period specified in prior continuing disclosure undertakings; the 2012 Filings were made within the time period specified in prior continuing disclosure undertakings under CUSIP number 987354. On July 22, 2014, this disclosure was filed with the MSRB through EMMA and the 2012 Filings were transferred to CUSIP number 987355. NO LITIGATION At the time of delivery of and payment for the Bonds, the City will certify that there is no action, suit, proceeding, inquiry or investigation, at law or in equity, before or by any court, regulatory agency, public board or body, pending with respect to which the City has been served with process or is otherwise aware, or, to the knowledge of the officer of the City executing such certificate, threatened against the City affecting the existence of the City, the Area or the titles of its officers to their respective offices or seeking to restrain or to enjoin the sale or delivery of the Bonds, the application of the proceeds thereof in accordance with the Bond Ordinance and/or the Trust Indenture, or the collection or application of the Special Tax, or in any way contesting or affecting the validity or enforceability of the Bonds, the Bond Ordinance, the Trust Indenture or any action of the City contemplated by any of the said documents, or the collection or application of the Special Tax, or in any way contesting the completeness or accuracy of the Bond Ordinance, the Trust Indenture or any amendments or supplements hereto, or contesting the powers of the City contemplated by any of said documents, nor, to the knowledge of the officer of the City executing such certificate, is there any basis therefor. NO BOND RATING No application has been made to any rating agency for the purpose of obtaining a rating on the Bonds. QUALIFIED TAX-EXEMPT OBLIGATIONS The City has designated the Bonds as “qualified tax-exempt obligations” for purposes of deduction of interest expense by financial institutions as defined in Section 265(b)(3) of the Code. MISCELLANEOUS The references, excerpts, and summaries of documents and statutes contained in this Limited Offering Memorandum do not purport to be complete statements of the provisions of such documents and statutes, and reference is made to all such documents and statutes for full and complete statements of their terms and provisions. The estimates, assumptions, statistical and financial information, and all other information contained in this Limited Offering Memorandum have been compiled from official and other sources believed to be 34 reliable; however, none of such estimates, assumptions, or information is guaranteed by the City, the Consultant, or the Underwriter as to completeness or accuracy. Any statement made in this Limited Offering Memorandum involving matters of opinion or of estimates, whether or not so expressly stated, is set forth as such and not as a representation of fact; no representation is made that any of the estimates contained herein will be realized. The information and expressions of opinion contained herein are subject to change without notice, and neither the delivery of this Limited Offering Memorandum nor any offer or sale made hereunder shall, under any circumstances, create any implication that there has been no change in the affairs of the City or the Area since the date hereof. AUTHORIZATION The City has authorized the execution and distribution of this Limited Offering Memorandum. THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS By: Its: Mayor [Signature Page to Limited Offering Memorandum] APPENDIX A Special Tax Report APPENDIX B Trust Indenture APPENDIX C Bond Opinion APPENDIX D Continuing Disclosure Agreement D-1 CONTINUING DISCLOSURE AGREEMENT THIS CONTINUING DISCLOSURE AGREEMENT (this "Agreement") is executed and delivered this __ day of _______ __, 2019 by and among the UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS (the "Issuer"), and AMALGAMATED BANK OF CHICAGO, as dissemination agent (the "Dissemination Agent"), in connection with the issuance by the Issuer of its $____________ Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 (the "Bonds"). The Bonds are being issued pursuant an Ordinance adopted on _____ __, 2019 by the City Council of the Issuer (the “Bond Ordinance”) and a Trust Indenture dated as of ________ 1, 2019 (the "Indenture") between the Issuer and Amalgamated Bank of Chicago, as trustee. The Bonds will be as described in, and secured pursuant to, the Bond Ordinance and the Indenture. In consideration of the issuance of the Bonds by the Issuer and the purchase of such Bonds by the beneficial owners thereof, the Issuer and the Dissemination Agent covenant and agree as follows: 2. PURPOSE OF THIS AGREEMENT. The Bonds are being issued in authorized denominations of $100,000 and integral multiples of $1,000 in excess thereof and are being offered to less than thirty-five (35) institutional investors. Accordingly, the Bonds will be exempt from the continuing disclosure requirements of Rule 15c2-12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as amended. Notwithstanding the exemption from Rule 15c2-12, the Issuer is entering into this Agreement as of the date set forth above, for the benefit of the beneficial owner or owners of the Bonds in order to provide certain information and to provide notice of certain events to the MSRB (as defined below) pursuant to the requirements of Section (b)(5) of the Rule (as defined below) and in order to assist the Underwriter (as defined below) in complying with the requirements of the Rule. Notwithstanding anything set forth in this Agreement to the contrary, however, neither the Issuer nor the Dissemination Agent will be required to provide any information or take any other actions set forth hereunder until the Closing Date (as defined below). From and after the Closing Date, the Issuer shall furnish the reports, statements and other documents required to be furnished hereunder in the manner set forth herein. 3. DEFINITIONS. The terms set forth below shall have the following meanings in this Agreement, unless the context clearly otherwise requires. Except as expressly otherwise defined herein, capitalized terms used herein shall have the same meanings as defined in the Indenture. Annual Financial Information means the information described in Exhibit I attached hereto. Annual Financial Information Disclosure means the dissemination of disclosure concerning Annual Financial Information and the dissemination of the Audited Financial Statements as set forth in Section 5 hereof. D-2 Annual Reports Filing Date means the date specified in Exhibit I for providing the Annual Financial Information and the Audited Financial Statements to the MSRB. Audited Financial Statements means the audited financial statements of the Issuer prepared pursuant to the standards and as described in Exhibit I attached hereto. Closing Date means the date on which the Bonds are issued pursuant to, and subject to the terms of, the Indenture. Commission means the Securities and Exchange Commission. Consultant means David Taussig & Associates, Inc., and its successors and assigns or any other firm selected by the Issuer to assist it in administering the Special Service Area and the extension and collection of Special Taxes pursuant to the Special Tax Report. Dissemination Agent means Amalgamated Bank of Chicago, acting in its capacity as Dissemination Agent for the Issuer, or any other agent designated as such in writing by the Issuer and which has filed with the Issuer a written acceptance of such designation, and such agent's successors and assigns. EMMA means the MSRB through its Electronic Municipal Market Access system for municipal securities disclosure or through any other electronic format or system prescribed by the MSRB for purposes of the Rule. Event means the occurrence of any of the events with respect to the Bonds set forth in Exhibit III attached hereto. Exchange Act means the Securities Exchange Act of 1934, as amended. Fiscal Year End means April 30 of each year, which is the last day of the Issuer's fiscal year. Limited Offering Memorandum means the Limited Offering Memorandum dated _______ __, 2019 of the Issuer relating to the Bonds. MSRB means the Municipal Securities Rulemaking Board. Reportable Event means any the occurrence of any Event set forth in Exhibit III attached hereto. Reportable Events Disclosure means dissemination of a notice of a Reportable Event as set forth in Section 6. Rule means Rule 15c2-12 adopted by the Commission under the Exchange Act, as the same may be amended from time to time. D-3 Special Service Area means the United City of Yorkville Special Service Area Number 2003-101. Special Services has the meaning as set forth in the Indenture. Special Tax has the meaning as set forth in the Indenture. State means the State of Illinois. Trustee means Amalgamated Bank of Chicago, Chicago, Illinois and its successors and assigns, as trustee under the Indenture. Undertaking means the obligations of the Issuer pursuant to Sections 5 and 6. 4. REPRESENTATIONS OF ISSUER. The Issuer represents that: (a) It will be the only "obligated person" (within the meaning of paragraph (f) (10) of the Rule) with respect to the Bonds at the time the Bonds is delivered to the beneficial owner thereof and that no other person is expected to become so committed at any time after issuance of the Bonds; and (b) During the past five (5) years, the Issuer has not failed to comply, in all material respects, with any previous undertakings it has entered into with respect to the Rule. 5. CUSIP NUMBER. The CUSIP Numbers of the Bonds are set forth in Exhibit II. The Issuer will, or will cause the Dissemination Agent to, include the CUSIP Numbers in all disclosure materials described in Sections 5 and 6 of this Agreement. 6. ISSUER FINANCIAL INFORMATION DISCLOSURE. (a) Subject to Section 9 of this Agreement, the Issuer hereby covenants that, from and after the Closing Date, it will disseminate, or cause the Dissemination Agent to disseminate, its Annual Financial Information and its Audited Financial Statements (in the form and by the dates set forth in Exhibit I) to the MSRB through EMMA in such manner and format and accompanied by identifying information as is prescribed by the MSRB or the Commission at the time of delivery of such information and by such time so that such entities receive the information by the dates specified. (b) If any part of the Annual Financial Information can no longer be generated because the operations to which it is related have been materially changed or discontinued, the Issuer will, or cause the Dissemination Agent to, disseminate to the MSRB a statement to such effect as part of its Financial Information for the year in which such event first occurs. (c) If any amendment or waiver is made to this Agreement, the Annual Financial Information for the year in which such amendment or waiver is made (or in any notice or D-4 supplement provided to EMMA) shall contain a narrative description of the reasons for such amendment or waiver and its impact on the type of information being provided. (d) Within ten (10) business days of receipt thereof, and not later than 240 days after the Issuer's Fiscal Year End, the Issuer shall provide the Annual Financial Information to the Dissemination Agent. The Dissemination Agent shall notify the Issuer in the event it does not receive such report. The Issuer may seek the assistance of the Consultant in preparing the Annual Financial Information. (e) If the Issuer changes its Fiscal Year End, it shall give notice of such change in the same manner as for a Reportable Event under Section 6 below. (e) By no later than fifteen (15) business days prior to the applicable Annual Reports Filing Date, the Issuer shall provide its Annual Financial Information and, if applicable, its Audited Financial Statements, to the Dissemination Agent for filing with the MSRB through EMMA by no later than the Annual Reports Filing Date. If, by such 15th business day prior to the Annual Reports Filing Date, the Dissemination Agent has not received copies of the Annual Financial Information and the Audited Financial Statements from the Issuer, the Dissemination Agent shall contact the Issuer to determine if the Issuer is in compliance with its obligations hereunder. (f) If the Dissemination Agent is unable to verify that the Issuer has provided the Annual Financial Information and the Audited Financial Statements to the MSRB by the Annual Reports Filing Date, the Dissemination Agent shall promptly send a notice to the MSRB through EMMA in substantially the form attached hereto as Exhibit IV. (g) The Dissemination Agent shall: (i) determine each year, prior to the Annual Reports Filing Date, the applicable electronic format for filings through EMMA; (ii) file the Annual Financial Information and the Audited Financial Statements (if timely received from the Issuer) with the MSRB through EMMA by the Annual Reports Filing Date; (iii) file a report with the Issuer certifying that the Annual Financial Information and the Audited Financial Statements have been provided to the MSRB pursuant to this Agreement and stating the date that such Annual Financial Information and Audited Financial Statements were provided to the MSRB; and (iv) file such other Annual Financial Information with the MSRB upon receipt of same from the Issuer. 7. REPORTABLE EVENTS DISCLOSURE. (a) Subject to Section 9 of this Agreement, the Issuer hereby covenants that it will, or D-5 cause the Dissemination Agent to, disseminate in a timely manner (not in excess of ten (10) business days after the occurrence of the Event giving rise to the Reportable Event) Reportable Events Disclosure to the MSRB through EMMA in such manner and format and accompanied by identifying information as is prescribed by the MSRB or the Commission at the time of delivery of such information. (b) The Issuer may from time to time choose to provide notice of the occurrence of certain other events, in addition to the Reportable Events, if, in the judgment of the Issuer, such other event is material with respect to the Bonds, but the Issuer does not undertake any commitment to provide such notice of any event except for the Reportable Events. (c) MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF format. This requirement extends to all documents to be filed with EMMA, including financial statements and other externally prepared reports. (d) Notwithstanding the foregoing, notice of optional or unscheduled redemption of any Bonds or defeasance of any Bonds need not be given under this Agreement any earlier than the notice (if any) of such redemption or defeasance is given to the Bondholder pursuant to the Bond Ordinance. (e) In connection with providing a notice of the occurrence of a Reportable Event, the Dissemination Agent, solely in its capacity as such, is not obligated or responsible under this Agreement to determine the sufficiency of the content of the notice for purposes of the Rule or any other state or federal securities law, rule, regulation or administrative order. (f) The Dissemination Agent shall, promptly upon obtaining actual knowledge at its office specified in Section 13 below of the occurrence of any of the Events, contact the Issuer to inform the Issuer of the occurrence of such Event and request that the Issuer promptly notify the Dissemination Agent in writing whether or not to report such Event to the MSRB as a Reportable Event pursuant to Section 6(h) below; provided, however, that the failure by the Dissemination Agent to so notify the Issuer and make such request shall not relieve the Issuer of its duty to report Reportable Events as required by this Agreement. (g) Whenever the Issuer obtains knowledge of the occurrence of an Event, whether because of notice from the Dissemination Agent pursuant to Section 6(f) above or otherwise, the Issuer shall determine as soon as possible (but in no event in excess of ten (10) business days after the occurrence of the Event giving rise to the Reportable Event) if such Event is a Reportable Event which is required to be reported to the MSRB pursuant to the Rule and this Section 6. In the event the Issuer determines that such Event is not a Reportable Event, the Issuer shall promptly notify the Dissemination Agent in writing and instruct the Dissemination Agent to not report such Event. (h) If, however, the Issuer determines that an Event is a Reportable Event required to be reported to the MSRB pursuant to the Rule and this Section 6, the Issuer shall promptly notify the Dissemination Agent in writing and instruct the Dissemination Agent to report such Reportable Event, in which event the Dissemination Agent shall file a notice of such Reportable Event with the MSRB through EMMA in an electronic format and accompanied by such identifying D-6 information as is prescribed by the MSRB. Such notice shall in no event be filed later than ten (10) business days after the occurrence of the Event giving rise to the Reportable Event. (i) The Dissemination Agent may conclusively rely on an opinion of counsel that the Issuer's instructions to the Dissemination Agent under this Section 6 comply with the requirements of the Rule. 8. CONSEQUENCES OF FAILURE OF THE ISSUER TO PROVIDE INFORMATION. The Issuer shall give, or cause the Dissemination Agent to give, notice in a timely manner to EMMA of any failure to provide Annual Financial Information Disclosure when the same is due hereunder. In the event of a failure of the Issuer or Dissemination Agent to comply with any of its obligations under this Agreement, the beneficial owner of any Bonds may seek mandamus or specific performance by court order, to cause the Issuer or Dissemination Agent, as the case may be, to comply with its obligations under this Agreement. A default under this Agreement shall not be deemed a default under the Bond Ordinance or the Indenture, and the sole remedy under this Agreement in the event of any failure of the Issuer or Dissemination Agent to comply with this Agreement shall be an action to compel performance. 9. AMENDMENTS; WAIVER. Notwithstanding any other provision of this Agreement, the Issuer by ordinance or resolution authorizing such amendment or waiver, may amend this Agreement, and any provision of this Agreement may be waived, if: (a) (i) The amendment or waiver is made in connection with a change in circumstances that arises from a change in legal requirements, including without limitation, pursuant to a "no-action" letter issued by the Commission, a change in law, or a change in the identity, nature, or status of the Issuer, or type of business conducted; or (ii) This Agreement, as amended, or the provision, as waived, would have complied with the requirements of the Rule at the time of the primary offering, after taking into account any amendments or interpretations of the Rule, as well as any change in circumstances; and (b) The amendment or waiver does not materially impair the interests of the beneficial owners of the Bonds, as determined by parties unaffiliated with the Issuer (such as Bond Counsel) at the time of the amendment. In the event that the Commission or the MSRB or other regulatory authority shall approve or require Annual Financial Information Disclosure or Reportable Events Disclosure to be made to a central post office, governmental agency or similar entity other than EMMA or in lieu of EMMA, the Issuer or the Dissemination Agent shall, if required, make such dissemination to such central post office, governmental agency or similar entity without the necessity of amending this Agreement. 10. TERMINATION OF UNDERTAKING. The Undertaking of the Issuer, and the D-7 obligations of the Dissemination Agent hereunder, shall be terminated hereunder if the Issuer shall no longer have any legal liability for any obligation on or relating to repayment of the Bonds (including defeasance of the Bonds) under the Bond Ordinance and the Indenture. The Issuer shall, or cause the Dissemination Agent to, give notice to the MSRB through EMMA in a timely manner if this Section is applicable. 11. DISSEMINATION AGENT. The Issuer may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out its obligations under this Agreement, and may discharge any such Dissemination Agent, with or without appointing a successor Dissemination Agent. The Issuer hereby appoints Amalgamated Bank of Chicago as the Dissemination Agent. The Dissemination Agent may resign by providing sixty (60) days' written notice to the Issuer. The Dissemination Agent shall not be responsible in any manner for the contents of any notice or report prepared by the Issuer pursuant to this Agreement. 12. ADDITIONAL INFORMATION. Nothing in this Agreement shall be deemed to prevent the Issuer from disseminating any other information, using the means of dissemination set forth in this Agreement or any other means of communication, or including any other information in any Annual Financial Information Disclosure or notice of occurrence of a Reportable Event, in addition to that which is required by this Agreement. If the Issuer chooses to include any information from any document or notice of occurrence of a Reportable Event in addition to that which is specifically required by this Agreement, the Issuer shall have no obligation under this Agreement to update such information or include it in any future disclosure or notice of occurrence of a Reportable Event. 13. DUTIES, IMMUNITIES AND LIABILITIES OF DISSEMINATION AGENT. The Dissemination Agent shall have only such duties as are specifically set forth in this Agreement. 14. NOTICES. Any notices or communications to or among any of the parties to this Agreement may be given as follows: To the Issuer: United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Attention: Mayor Telephone: (630) 553-4350 To the Dissemination Agent: Amalgamated Bank of Chicago 30 N. LaSalle Street 38th Floor Chicago, IL 60602 Attention: Ann Longino Telephone: (312) 822-3187 15. BENEFICIARIES. This Agreement has been executed in order to assist the Underwriter in complying with the Rule; however, this Agreement shall inure solely to the benefit D-8 of the Issuer, the Dissemination Agent and the beneficial owners of the Bonds and shall create no rights in any other person or entity. 16. RECORDKEEPING. The Issuer shall maintain records of all Annual Financial Information Disclosure and Reportable Events Disclosure, including the content of such disclosure, the names of the entities with whom such disclosure was filed and the date of filing such disclosure. 17. ASSIGNMENT. The Issuer shall not transfer its obligations under the Bond Ordinance unless the transferee agrees to assume all obligations of the Issuer under this Agreement or to execute an Undertaking under the Rule. 18. GOVERNING LAW. This Agreement shall be governed by the laws of the State of Illinois applicable to contracts performed wholly therein and without reference to its conflict of laws principles, provided that to the extent this Agreement addresses matters of federal securities laws, including the Rule, this Agreement shall be construed in accordance with such federal securities laws and official interpretations thereof. (Signature page follows) Continuing Disclosure Agreement Signature Page UNITED CITY OF YORKVILLE, ILLINOIS By: Mayor Continuing Disclosure Agreement Signature Page ACCEPTANCE BY DISSEMINATION AGENT Amalgamated Bank of Chicago hereby accepts its appointment as Dissemination Agent hereunder and agrees to perform the services of Dissemination Agent hereunder. AMALGAMATED BANK OF CHICAGO, as Dissemination Agent By: Its: Exhibit I-1 EXHIBIT I ANNUAL FINANCIAL INFORMATION AND TIMING AND AUDITED FINANCIAL STATEMENTS All or a portion of the Annual Financial Information and the Audited Financial Statements as set forth below may be included by reference to other documents which have been submitted to EMMA or filed with the Commission. If the information included by reference is contained in the Limited Offering Memorandum, the Limited Offering Memorandum must be available on EMMA; the Limited Offering Memorandum need not be available from the Commission. The Issuer shall clearly identify each such item of information included by reference. a. Annual Financial Information: 1. "Annual Financial Information" means the annual report prepared by the Consultant showing the Special Taxes received, all disbursements from the Funds and Accounts administered by the Indenture, including the balances in all Funds and Accounts relating to the Bonds and the Special Services as of the end of such fiscal year, and the collection of taxes, delinquencies, tax sales and foreclosures and the payment of recapture to the Issuer and remitted to the Trustee for payment of the Bonds. 2. The Annual Financial Information will be submitted to EMMA within ten (10) business days of receipt thereof and not later than 240 days after the Issuer's Fiscal Year End. b. Audited Financial Statements: 1. "Audited Financial Statements" means the general purpose financial statements of the Issuer prepared in accordance with generally accepted auditing standards and "Government Auditing Standards" issued by the Comptroller of the United States. 2. Audited Financial Statements will be submitted to EMMA in such format and manner and accompanied by identifying information as is prescribed by the MSRB, at the same time as the Annual Financial Information. Audited Financial Statements as described above should be filed at the same time as the Annual Financial Information. If Audited Financial Statements are not available when the Annual Financial Information is filed, unaudited financial statements shall be included, and Audited Financial Statements will be filed when available. The Issuer shall file with the Dissemination Agent (a) forthwith upon becoming aware of any Event of Default or other event which, with the lapse of time specified in the Indenture, would become an Event of Default, a Written Certificate of the Issuer specifying such Event of Default or other event; and (b) within 240 days after the Issuer's Fiscal Year End, a written certificate of the Issuer stating that, to the best of knowledge and belief of the authorized officer of the Issuer Exhibit I-2 executing such written certificate, the Issuer has kept, observed, performed and fulfilled each and every one of its covenants and obligations contained in the Indenture and there does not exist at the date of such certificate any default by the Issuer under the Indenture or any Event of Default or other event which, with the lapse of time, would become an Event of Default, or, if any such Event of Default or other event shall so exist, specifying the same and the nature and status thereof. If any change is made to the Annual Financial Information as permitted by Section 5 of this Agreement, the Issuer will disseminate a notice of such change as required by Section 5. EXHIBIT II CUSIP NUMBERS Maturity CUSIP Exhibit III-1 EXHIBIT III EVENTS WITH RESPECT TO THE BONDS FOR WHICH REPORTABLE EVENTS DISCLOSURE IS REQUIRED 1. Principal and interest payment delinquencies 2. Non-payment related defaults, if material 3. Unscheduled draws on debt service reserves reflecting financial difficulties 4. Unscheduled draws on credit enhancements reflecting financial difficulties 5. Substitution of credit or liquidity providers, or their failure to perform 6. Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the security, or other material events affecting the tax status of the Bonds 7. Modifications to the rights of Bondholders, if material 8. Bond calls, if material, and tender offers 9. Defeasances 10. Release, substitution or sale of property securing repayment of the Bonds, if material 11. Rating changes 12. Bankruptcy, insolvency, receivership or similar event of the Issuer (this event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for the Issuer in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the Issuer, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the Issuer) 13. The consummation of a merger, consolidation, or acquisition involving the Issuer or the sale of all or substantially all of the assets of the Issuer, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material 14. Appointment of a successor or additional trustee or the change of name of a trustee, if material 15. incurrence of a financial obligation of the City, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the City, any of which affect security holders, if material 16. default, event of acceleration, termination event, modification of terms, or other similar events under the terms of a financial obligation of the City, any of which reflect financial difficulties For purposes of the Rule, “financial obligation” means a (i) debt obligation, (ii) derivate instrument entered into in connection with or pledged as a security or a source of payment for, an existing or planned debt obligation, or (iii) a guarantee of any of the foregoing. Financial obligation Exhibit III-2 does not include municipal securities as to which a final official statement has been provided to the MSRB. EXHIBIT IV FORM OF NOTICE TO MSRB OF FAILURE TO FILE ANNUAL REPORT Name of Issuer: United City of Yorkville, Kendall County, Illinois (“Issuer”) Issue: Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Bonds, Series 2019 (“Bonds”) Date of Issuance: _______ __, 2019 NOTICE IS HEREBY GIVEN that the Issuer has not provided its Annual Financial Information and its Audited Financial Statements with respect to the Bonds as required by the Continuing Disclosure Agreement dated ________ __, 2019 by the Issuer and accepted by Amalgamated Bank of Chicago as Dissemination Agent. [The Issuer anticipates that the Annual Financial Information and Audited Financial Statements will be filed by .] Dated: AMALGAMATED BANK OF CHICAGO, as Dissemination Agent By: Its: 4838-4320-3718.3 Exhibit E Continuing Disclosure Agreement 1 CONTINUING DISCLOSURE AGREEMENT THIS CONTINUING DISCLOSURE AGREEMENT (this "Agreement") is executed and delivered this __ day of _______ __, 2019 by and among the UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS (the "Issuer"), and AMALGAMATED BANK OF CHICAGO, as dissemination agent (the "Dissemination Agent"), in connection with the issuance by the Issuer of its $____________ Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Refunding Bonds, Series 2019 (the "Bonds"). The Bonds are being issued pursuant an Ordinance adopted on _____ __, 2019 by the City Council of the Issuer (the “Bond Ordinance”) and a Trust Indenture dated as of ________ 1, 2019 (the "Indenture") between the Issuer and Amalgamated Bank of Chicago, as trustee. The Bonds will be as described in, and secured pursuant to, the Bond Ordinance and the Indenture. In consideration of the issuance of the Bonds by the Issuer and the purchase of such Bonds by the beneficial owners thereof, the Issuer and the Dissemination Agent covenant and agree as follows: 1. PURPOSE OF THIS AGREEMENT. The Bonds are being issued in authorized denominations of $100,000 and integral multiples of $1,000 in excess thereof and are being offered to less than thirty-five (35) institutional investors. Accordingly, the Bonds will be exempt from the continuing disclosure requirements of Rule 15c2-12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as amended. Notwithstanding the exemption from Rule 15c2-12, the Issuer is entering into this Agreement as of the date set forth above, for the benefit of the beneficial owner or owners of the Bonds in order to provide certain information and to provide notice of certain events to the MSRB (as defined below) pursuant to the requirements of Section (b)(5) of the Rule (as defined below) and in order to assist the Underwriter (as defined below) in complying with the requirements of the Rule. Notwithstanding anything set forth in this Agreement to the contrary, however, neither the Issuer nor the Dissemination Agent will be required to provide any information or take any other actions set forth hereunder until the Closing Date (as defined below). From and after the Closing Date, the Issuer shall furnish the reports, statements and other documents required to be furnished hereunder in the manner set forth herein. 2. DEFINITIONS. The terms set forth below shall have the following meanings in this Agreement, unless the context clearly otherwise requires. Except as expressly otherwise defined herein, capitalized terms used herein shall have the same meanings as defined in the Indenture. Annual Financial Information means the information described in Exhibit I attached hereto. Annual Financial Information Disclosure means the dissemination of disclosure concerning Annual Financial Information and the dissemination of the Audited Financial Statements as set forth in Section 5 hereof. Annual Reports Filing Date means the date specified in Exhibit I for providing the Annual Financial Information and the Audited Financial Statements to the MSRB. 2 Audited Financial Statements means the audited financial statements of the Issuer prepared pursuant to the standards and as described in Exhibit I attached hereto. Closing Date means the date on which the Bonds are issued pursuant to, and subject to the terms of, the Indenture. Commission means the Securities and Exchange Commission. Consultant means David Taussig & Associates, Inc., and its successors and assigns or any other firm selected by the Issuer to assist it in administering the Special Service Area and the extension and collection of Special Taxes pursuant to the Special Tax Report. Dissemination Agent means Amalgamated Bank of Chicago, acting in its capacity as Dissemination Agent for the Issuer, or any other agent designated as such in writing by the Issuer and which has filed with the Issuer a written acceptance of such designation, and such agent's successors and assigns. EMMA means the MSRB through its Electronic Municipal Market Access system for municipal securities disclosure or through any other electronic format or system prescribed by the MSRB for purposes of the Rule. Event means the occurrence of any of the events with respect to the Bonds set forth in Exhibit III attached hereto. Exchange Act means the Securities Exchange Act of 1934, as amended. Fiscal Year End means April 30 of each year, which is the last day of the Issuer's fiscal year. Limited Offering Memorandum means the Limited Offering Memorandum dated _______ __, 2019 of the Issuer relating to the Bonds. MSRB means the Municipal Securities Rulemaking Board. Reportable Event means any the occurrence of any Event set forth in Exhibit III attached hereto. Reportable Events Disclosure means dissemination of a notice of a Reportable Event as set forth in Section 6. Rule means Rule 15c2-12 adopted by the Commission under the Exchange Act, as the same may be amended from time to time. Special Service Area means the United City of Yorkville Special Service Area Number 2003-101. 3 Special Services has the meaning as set forth in the Indenture. Special Tax has the meaning as set forth in the Indenture. State means the State of Illinois. Trustee means Amalgamated Bank of Chicago, Chicago, Illinois and its successors and assigns, as trustee under the Indenture. Undertaking means the obligations of the Issuer pursuant to Sections 5 and 6. 3. REPRESENTATIONS OF ISSUER. The Issuer represents that: (a) It will be the only "obligated person" (within the meaning of paragraph (f) (10) of the Rule) with respect to the Bonds at the time the Bonds is delivered to the beneficial owner thereof and that no other person is expected to become so committed at any time after issuance of the Bonds; and (b) During the past five (5) years, the Issuer has not failed to comply, in all material respects, with any previous undertakings it has entered into with respect to the Rule. 4. CUSIP NUMBER. The CUSIP Numbers of the Bonds are set forth in Exhibit II. The Issuer will, or will cause the Dissemination Agent to, include the CUSIP Numbers in all disclosure materials described in Sections 5 and 6 of this Agreement. 5. ISSUER FINANCIAL INFORMATION DISCLOSURE. (a) Subject to Section 9 of this Agreement, the Issuer hereby covenants that, from and after the Closing Date, it will disseminate, or cause the Dissemination Agent to disseminate, its Annual Financial Information and its Audited Financial Statements (in the form and by the dates set forth in Exhibit I) to the MSRB through EMMA in such manner and format and accompanied by identifying information as is prescribed by the MSRB or the Commission at the time of delivery of such information and by such time so that such entities receive the information by the dates specified. (b) If any part of the Annual Financial Information can no longer be generated because the operations to which it is related have been materially changed or discontinued, the Issuer will, or cause the Dissemination Agent to, disseminate to the MSRB a statement to such effect as part of its Financial Information for the year in which such event first occurs. (c) If any amendment or waiver is made to this Agreement, the Annual Financial Information for the year in which such amendment or waiver is made (or in any notice or supplement provided to EMMA) shall contain a narrative description of the reasons for such amendment or waiver and its impact on the type of information being provided. (d) Within ten (10) business days of receipt thereof, and not later than 240 days after the Issuer's Fiscal Year End, the Issuer shall provide the Annual Financial Information to the 4 Dissemination Agent. The Dissemination Agent shall notify the Issuer in the event it does not receive such report. The Issuer may seek the assistance of the Consultant in preparing the Annual Financial Information. (e) If the Issuer changes its Fiscal Year End, it shall give notice of such change in the same manner as for a Reportable Event under Section 6 below. (e) By no later than fifteen (15) business days prior to the applicable Annual Reports Filing Date, the Issuer shall provide its Annual Financial Information and, if applicable, its Audited Financial Statements, to the Dissemination Agent for filing with the MSRB through EMMA by no later than the Annual Reports Filing Date. If, by such 15th business day prior to the Annual Reports Filing Date, the Dissemination Agent has not received copies of the Annual Financial Information and the Audited Financial Statements from the Issuer, the Dissemination Agent shall contact the Issuer to determine if the Issuer is in compliance with its obligations hereunder. (f) If the Dissemination Agent is unable to verify that the Issuer has provided the Annual Financial Information and the Audited Financial Statements to the MSRB by the Annual Reports Filing Date, the Dissemination Agent shall promptly send a notice to the MSRB through EMMA in substantially the form attached hereto as Exhibit IV. (g) The Dissemination Agent shall: (i) determine each year, prior to the Annual Reports Filing Date, the applicable electronic format for filings through EMMA; (ii) file the Annual Financial Information and the Audited Financial Statements (if timely received from the Issuer) with the MSRB through EMMA by the Annual Reports Filing Date; (iii) file a report with the Issuer certifying that the Annual Financial Information and the Audited Financial Statements have been provided to the MSRB pursuant to this Agreement and stating the date that such Annual Financial Information and Audited Financial Statements were provided to the MSRB; and (iv) file such other Annual Financial Information with the MSRB upon receipt of same from the Issuer. 6. REPORTABLE EVENTS DISCLOSURE. (a) Subject to Section 9 of this Agreement, the Issuer hereby covenants that it will, or cause the Dissemination Agent to, disseminate in a timely manner (not in excess of ten (10) business days after the occurrence of the Event giving rise to the Reportable Event) Reportable Events Disclosure to the MSRB through EMMA in such manner and format and accompanied by identifying information as is prescribed by the MSRB or the Commission at the time of delivery of such information. 5 (b) The Issuer may from time to time choose to provide notice of the occurrence of certain other events, in addition to the Reportable Events, if, in the judgment of the Issuer, such other event is material with respect to the Bonds, but the Issuer does not undertake any commitment to provide such notice of any event except for the Reportable Events. (c) MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF format. This requirement extends to all documents to be filed with EMMA, including financial statements and other externally prepared reports. (d) Notwithstanding the foregoing, notice of optional or unscheduled redemption of any Bonds or defeasance of any Bonds need not be given under this Agreement any earlier than the notice (if any) of such redemption or defeasance is given to the Bondholder pursuant to the Bond Ordinance. (e) In connection with providing a notice of the occurrence of a Reportable Event, the Dissemination Agent, solely in its capacity as such, is not obligated or responsible under this Agreement to determine the sufficiency of the content of the notice for purposes of the Rule or any other state or federal securities law, rule, regulation or administrative order. (f) The Dissemination Agent shall, promptly upon obtaining actual knowledge at its office specified in Section 13 below of the occurrence of any of the Events, contact the Issuer to inform the Issuer of the occurrence of such Event and request that the Issuer promptly notify the Dissemination Agent in writing whether or not to report such Event to the MSRB as a Reportable Event pursuant to Section 6(h) below; provided, however, that the failure by the Dissemination Agent to so notify the Issuer and make such request shall not relieve the Issuer of its duty to report Reportable Events as required by this Agreement. (g) Whenever the Issuer obtains knowledge of the occurrence of an Event, whether because of notice from the Dissemination Agent pursuant to Section 6(f) above or otherwise, the Issuer shall determine as soon as possible (but in no event in excess of ten (10) business days after the occurrence of the Event giving rise to the Reportable Event) if such Event is a Reportable Event which is required to be reported to the MSRB pursuant to the Rule and this Section 6. In the event the Issuer determines that such Event is not a Reportable Event, the Issuer shall promptly notify the Dissemination Agent in writing and instruct the Dissemination Agent to not report such Event. (h) If, however, the Issuer determines that an Event is a Reportable Event required to be reported to the MSRB pursuant to the Rule and this Section 6, the Issuer shall promptly notify the Dissemination Agent in writing and instruct the Dissemination Agent to report such Reportable Event, in which event the Dissemination Agent shall file a notice of such Reportable Event with the MSRB through EMMA in an electronic format and accompanied by such identifying information as is prescribed by the MSRB. Such notice shall in no event be filed later than ten (10) business days after the occurrence of the Event giving rise to the Reportable Event. (i) The Dissemination Agent may conclusively rely on an opinion of counsel that the Issuer's instructions to the Dissemination Agent under this Section 6 comply with the requirements of the Rule. 6 7. CONSEQUENCES OF FAILURE OF THE ISSUER TO PROVIDE INFORMATION. The Issuer shall give, or cause the Dissemination Agent to give, notice in a timely manner to EMMA of any failure to provide Annual Financial Information Disclosure when the same is due hereunder. In the event of a failure of the Issuer or Dissemination Agent to comply with any of its obligations under this Agreement, the beneficial owner of any Bonds may seek mandamus or specific performance by court order, to cause the Issuer or Dissemination Agent, as the case may be, to comply with its obligations under this Agreement. A default under this Agreement shall not be deemed a default under the Bond Ordinance or the Indenture, and the sole remedy under this Agreement in the event of any failure of the Issuer or Dissemination Agent to comply with this Agreement shall be an action to compel performance. 8. AMENDMENTS; WAIVER. Notwithstanding any other provision of this Agreement, the Issuer by ordinance or resolution authorizing such amendment or waiver, may amend this Agreement, and any provision of this Agreement may be waived, if: (a) (i) The amendment or waiver is made in connection with a change in circumstances that arises from a change in legal requirements, including without limitation, pursuant to a "no-action" letter issued by the Commission, a change in law, or a change in the identity, nature, or status of the Issuer, or type of business conducted; or (ii) This Agreement, as amended, or the provision, as waived, would have complied with the requirements of the Rule at the time of the primary offering, after taking into account any amendments or interpretations of the Rule, as well as any change in circumstances; and (b) The amendment or waiver does not materially impair the interests of the beneficial owners of the Bonds, as determined by parties unaffiliated with the Issuer (such as Bond Counsel) at the time of the amendment. In the event that the Commission or the MSRB or other regulatory authority shall approve or require Annual Financial Information Disclosure or Reportable Events Disclosure to be made to a central post office, governmental agency or similar entity other than EMMA or in lieu of EMMA, the Issuer or the Dissemination Agent shall, if required, make such dissemination to such central post office, governmental agency or similar entity without the necessity of amending this Agreement. 9. TERMINATION OF UNDERTAKING. The Undertaking of the Issuer, and the obligations of the Dissemination Agent hereunder, shall be terminated hereunder if the Issuer shall no longer have any legal liability for any obligation on or relating to repayment of the Bonds (including defeasance of the Bonds) under the Bond Ordinance and the Indenture. The Issuer shall, or cause the Dissemination Agent to, give notice to the MSRB through EMMA in a timely manner if this Section is applicable. 10. DISSEMINATION AGENT. The Issuer may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out its obligations under this Agreement, and may 7 discharge any such Dissemination Agent, with or without appointing a successor Dissemination Agent. The Issuer hereby appoints Amalgamated Bank of Chicago as the Dissemination Agent. The Dissemination Agent may resign by providing sixty (60) days' written notice to the Issuer. The Dissemination Agent shall not be responsible in any manner for the contents of any notice or report prepared by the Issuer pursuant to this Agreement. 11. ADDITIONAL INFORMATION. Nothing in this Agreement shall be deemed to prevent the Issuer from disseminating any other information, using the means of dissemination set forth in this Agreement or any other means of communication, or including any other information in any Annual Financial Information Disclosure or notice of occurrence of a Reportable Event, in addition to that which is required by this Agreement. If the Issuer chooses to include any information from any document or notice of occurrence of a Reportable Event in addition to that which is specifically required by this Agreement, the Issuer shall have no obligation under this Agreement to update such information or include it in any future disclosure or notice of occurrence of a Reportable Event. 12. DUTIES, IMMUNITIES AND LIABILITIES OF DISSEMINATION AGENT. The Dissemination Agent shall have only such duties as are specifically set forth in this Agreement. 13. NOTICES. Any notices or communications to or among any of the parties to this Agreement may be given as follows: To the Issuer: United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Attention: Mayor Telephone: (630) 553-4350 To the Dissemination Agent: Amalgamated Bank of Chicago 30 N. LaSalle Street 38th Floor Chicago, IL 60602 Attention: Ann Longino Telephone: (312) 822-3187 14. BENEFICIARIES. This Agreement has been executed in order to assist the Underwriter in complying with the Rule; however, this Agreement shall inure solely to the benefit of the Issuer, the Dissemination Agent and the beneficial owners of the Bonds and shall create no rights in any other person or entity. 15. RECORDKEEPING. The Issuer shall maintain records of all Annual Financial Information Disclosure and Reportable Events Disclosure, including the content of such disclosure, the names of the entities with whom such disclosure was filed and the date of filing such disclosure. 16. ASSIGNMENT. The Issuer shall not transfer its obligations under the Bond 8 Ordinance unless the transferee agrees to assume all obligations of the Issuer under this Agreement or to execute an Undertaking under the Rule. 17. GOVERNING LAW. This Agreement shall be governed by the laws of the State of Illinois applicable to contracts performed wholly therein and without reference to its conflict of laws principles, provided that to the extent this Agreement addresses matters of federal securities laws, including the Rule, this Agreement shall be construed in accordance with such federal securities laws and official interpretations thereof. (Signature page follows) Continuing Disclosure Agreement Signature Page UNITED CITY OF YORKVILLE, ILLINOIS By: Mayor Continuing Disclosure Agreement Signature Page ACCEPTANCE BY DISSEMINATION AGENT Amalgamated Bank of Chicago hereby accepts its appointment as Dissemination Agent hereunder and agrees to perform the services of Dissemination Agent hereunder. AMALGAMATED BANK OF CHICAGO, as Dissemination Agent By: Its: Exhibit I-1 EXHIBIT I ANNUAL FINANCIAL INFORMATION AND TIMING AND AUDITED FINANCIAL STATEMENTS All or a portion of the Annual Financial Information and the Audited Financial Statements as set forth below may be included by reference to other documents which have been submitted to EMMA or filed with the Commission. If the information included by reference is contained in the Limited Offering Memorandum, the Limited Offering Memorandum must be available on EMMA; the Limited Offering Memorandum need not be available from the Commission. The Issuer shall clearly identify each such item of information included by reference. a. Annual Financial Information: 1. "Annual Financial Information" means the annual report prepared by the Consultant showing the Special Taxes received, all disbursements from the Funds and Accounts administered by the Indenture, including the balances in all Funds and Accounts relating to the Bonds and the Special Services as of the end of such fiscal year, and the collection of taxes, delinquencies, tax sales and foreclosures and the payment of recapture to the Issuer and remitted to the Trustee for payment of the Bonds. 2. The Annual Financial Information will be submitted to EMMA within ten (10) business days of receipt thereof and not later than 240 days after the Issuer's Fiscal Year End. b. Audited Financial Statements: 1. "Audited Financial Statements" means the general purpose financial statements of the Issuer prepared in accordance with generally accepted auditing standards and "Government Auditing Standards" issued by the Comptroller of the United States. 2. Audited Financial Statements will be submitted to EMMA in such format and manner and accompanied by identifying information as is prescribed by the MSRB, at the same time as the Annual Financial Information. Audited Financial Statements as described above should be filed at the same time as the Annual Financial Information. If Audited Financial Statements are not available when the Annual Financial Information is filed, unaudited financial statements shall be included, and Audited Financial Statements will be filed when available. The Issuer shall file with the Dissemination Agent (a) forthwith upon becoming aware of any Event of Default or other event which, with the lapse of time specified in the Indenture, would become an Event of Default, a Written Certificate of the Issuer specifying such Event of Default or other event; and (b) within 240 days after the Issuer's Fiscal Year End, a written certificate of the Issuer stating that, to the best of knowledge and belief of the authorized officer of the Issuer Exhibit I-2 executing such written certificate, the Issuer has kept, observed, performed and fulfilled each and every one of its covenants and obligations contained in the Indenture and there does not exist at the date of such certificate any default by the Issuer under the Indenture or any Event of Default or other event which, with the lapse of time, would become an Event of Default, or, if any such Event of Default or other event shall so exist, specifying the same and the nature and status thereof. If any change is made to the Annual Financial Information as permitted by Section 5 of this Agreement, the Issuer will disseminate a notice of such change as required by Section 5. EXHIBIT II CUSIP NUMBERS Maturity CUSIP Exhibit III-1 EXHIBIT III EVENTS WITH RESPECT TO THE BONDS FOR WHICH REPORTABLE EVENTS DISCLOSURE IS REQUIRED 1. Principal and interest payment delinquencies 2. Non-payment related defaults, if material 3. Unscheduled draws on debt service reserves reflecting financial difficulties 4. Unscheduled draws on credit enhancements reflecting financial difficulties 5. Substitution of credit or liquidity providers, or their failure to perform 6. Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the security, or other material events affecting the tax status of the Bonds 7. Modifications to the rights of Bondholders, if material 8. Bond calls, if material, and tender offers 9. Defeasances 10. Release, substitution or sale of property securing repayment of the Bonds, if material 11. Rating changes 12. Bankruptcy, insolvency, receivership or similar event of the Issuer (this event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for the Issuer in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the Issuer, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the Issuer) 13. The consummation of a merger, consolidation, or acquisition involving the Issuer or the sale of all or substantially all of the assets of the Issuer, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material 14. Appointment of a successor or additional trustee or the change of name of a trustee, if material 15. incurrence of a financial obligation of the City, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the City, any of which affect security holders, if material 16. default, event of acceleration, termination event, modification of terms, or other similar events under the terms of a financial obligation of the City, any of which reflect financial difficulties For purposes of the Rule, “financial obligation” means a (i) debt obligation, (ii) derivate instrument entered into in connection with or pledged as a security or a source of payment for, an existing or planned debt obligation, or (iii) a guarantee of any of the foregoing. Financial obligation Exhibit III-2 does not include municipal securities as to which a final official statement has been provided to the MSRB. EXHIBIT IV FORM OF NOTICE TO MSRB OF FAILURE TO FILE ANNUAL REPORT Name of Issuer: United City of Yorkville, Kendall County, Illinois (“Issuer”) Issue: Special Service Area Number 2003-101 (Windett Ridge Project) Special Tax Bonds, Series 2019 (“Bonds”) Date of Issuance: _______ __, 2019 NOTICE IS HEREBY GIVEN that the Issuer has not provided its Annual Financial Information and its Audited Financial Statements with respect to the Bonds as required by the Continuing Disclosure Agreement dated ________ __, 2019 by the Issuer and accepted by Amalgamated Bank of Chicago as Dissemination Agent. [The Issuer anticipates that the Annual Financial Information and Audited Financial Statements will be filed by .] Dated: AMALGAMATED BANK OF CHICAGO, as Dissemination Agent By: Its: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Economic Development Committee #1 Tracking Number EDC 2018-87 Grande Reserve – Annexation Agreement Amendment (Neighborhood 1) City Council - February 26, 2019 2/3 of the Corporate Authorities (6 out of 9 – includes Mayor) Vote Request for Grande Reserve Annexation Agreement Amendment to increase the number of 3-bedroom homes allowed in Neighborhood 1 (Units 23, 26 and 27). Krysti J. Barksdale-Noble, AICP Community Development Name Department 1 Public Hearing Request: An application has been filed with the City of Yorkville by NVR, Inc. d/b/a Ryan Homes, the contract purchaser of lots within the Grande Reserve subdivision, seeking to amend the existing annexation agreement which currently limits the number of three-bedroom homes within Neighborhood 1, also known as The Colonies. The proposed amendment would revise Exhibit E-2 of the annexation agreement that states “no greater than 50% of the units shall be allowed to have three bedrooms or more [and] [t]he remainder shall be 2 bedrooms or less.” NVR, Inc. requests the provision be removed in its entirety and replaced with the following language: “There shall be no restriction on the number of three-bedroom homes that may be constructed and conveyed within Neighborhood 1; provided however, no four-bedroom homes shall be permitted” This will allow NVR to continue to build out the remaining 227 lots within Neighborhood 1 unrestricted with regards to a maximum number of three-bedroom homes. In consideration of the amendment, the Petitioner has agreed that within 1 year of the amendment approval, to either pay the City $50,000 to improve existing parks or to construct a new park within the Grande Reserve subdivision. Yorkville School District #115 Review: As part of staff’s initial review of the request and during the December 2018 Economic Development Committee, it was recommended that the petitioner reach out to the Yorkville School District to obtain a letter of support for the requested relief of the limit on 3-bedroom dwelling units. The petitioner did attend meetings with the school board in November and December, however, the school board decided not to issue a formal letter of support. According to the minutes of those meetings (see attached) and further conversations with district officials, the school board approved the motion to deny the letter of support and engaged in dialogue regarding possible concerns if this change were to occur. While the board does not anticipate sending a letter of support or opposition regarding the request, their original remain. City Parks: In staff’s analysis of this request, we anticipated a correlation could be made regarding the impact of the City’s park if there is an increase in student population in this area of the Grande Reserve development. The nearest park to the units in Neighborhood 1 is Grande Reserve Park A. While the park currently has a shelter and basketball court, additional funds could be used to add enhanced amenities for potential future users as a result of this petitioner’s request. Based upon the land cash parks calculations, the additional increase in 3-bedroom units would result in an approximately 1-acre of land park donation, or between $40,000 and $64,000 in cash in lieu payment, depending on the current value of an acre of improved land. Staff, therefore, recommended an additional park land cash donation of $50,000 to make the necessary improvements. Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Tim Evans, Director of Parks and Recreation Date: January 25, 2019 Subject: Grande Reserve – Proposed Annexation Agreement Amendment Increase in number of 3-bedroom homes within Neighborhood 1 2 Since the Economic Development Committee meeting, the petitioner has proposed to construct a “Grandparents’ Park” within a currently platted and landscaped open space area adjacent to the lots in Neighborhood 1. The triangular shaped parcel is located along Millbrook Circle, between Owens Court and Preston Drive, and is accessible by an existing bike path. Preliminary renderings of the park area have been provided by the petitioner and attached to this memo as a general reference point for discussion and feedback from the City Council. The park concept has also been reviewed by the Parks and Recreation department who are supportive of the proposed site and preliminary renderings of the proposed park area. Staff Comments: Attached is the proposed annexation agreement draft for City Council consideration. The petitioner and staff will be available at Tuesday night’s meeting to address any questions the public or the council may have regarding this request. Ordinance No. 2019-____ Page 1 Ordinance No. 2019-_____ ORDINANCE APPROVING THIRD AMENDMENT TO THE ANNEXATION AGREEMENT AND PLANNED UNIT DEVELOPMENT AGREEMENT (Grande Reserve Subdivision) WHEREAS, on July 22, 2003, the United City of Yorkville, Kendall County, Illinois (the “City”) and MPI-2 Yorkville North LLC, MPI-2 Yorkville Central LLC and MPI-2 Yorkville South LLC (collectively, the “Original Owners”) entered into a certain Annexation Agreement and Planned Unit Development Agreement (the “Original Agreement”), recorded as Document No. 200300032964 in the Office of the County Recorder of Kendall County, Illinois, to govern the annexation of land and the development of approximately 2,080 dwelling units within the community to be known as the “Grande Reserve Subdivision” situated in the City of Yorkville, Kendal County, Illinois; and, WHEREAS, Grande Reserve (Chicago) ASLI VI, L.L.L.P., a Delaware limited liability limited partnership and NVR, Inc. d/b/a Ryan Homes (the “Current Owners”) are the successors to the interests of the Original Owners and have requested the City to eliminate the restrictions or the number of three (3) bedroom homes that may be constructed within Neighborhood 1 without restrictions; and, WHEREAS, the Current Owners are also prepared to pay fifty thousand dollars ($50,000) to the City for the purpose of improving existing parks or constructing a new park in the Grande Reserve Subdivision; and, WHEREAS, the City is prepared to agree to remove the restrictions on the number of three-bedroom homes in Neighborhood 1 and the Current Owners agree to pay the City fifty thousand dollars ($50,000) for park purposes as set forth in the Third Amendment to the Annexation Agreement and Planned Unit Development Agreement in the form attached hereto and made a part hereof, upon Ordinance No. 2019-____ Page 2 NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the Third Amendment to Annexation Agreement and Planned Unit Development Agreement (Grand Reserve Subdivision) in the form attached hereto is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said Third Amendment. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2019. ______________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2019. _____________________________ Mayor -1- PREPARED BY AND AFTER RECORDING RETURN TO: John H. Mays Gould & Ratner LLP 222 North LaSalle Street Chicago, IL 60601 This space reserved for Recorder’s use only. THIRD AMENDMENT TO ANNEXATION AGREEMENT AND PLANNED UNIT DEVELOPMENT AGREEMENT United City of Yorkville (Grande Reserve) This THIRD AMENDMENT TO ANNEXATION AGREEMENT (this “Amendment”) is made and entered into this ___ day of _____, 2018, by and among NVR, INC., a Virginia corporation d/b/a RYAN HOMES (“Petitioner”) and GRANDE RESERVE (CHICAGO) ASLI VI, L.L.L.P., a Delaware limited liability limited partnership (“Grande Reserve ASLI”) and the UNITED CITY OF YORKVILLE an Illinois municipal corporation (the “City”), by and through its Mayor and City Council (hereinafter referred to collectively as the “Corporate Authorities”). WITNESS: WHEREAS, the City is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois 1970; and WHEREAS, the City entered into an Annexation Agreement and Planned Unit Development Agreement (the “Annexation Agreement”) on July 22, 2003, with MPI-2 YORKVILLE NORTH LLC, MPI-2 YORKVILLE CENTRAL LCC, and MPI-2 YORKVILLE SOUTH LLC (collectively the “Original Owners”) all Illinois Limited Liability Companies; and WHEREAS, by Ordinance No. 2012-04 dated January 10, 2012, the City and a successor to the Original Owners entered into an amendment to the Annexation Agreement (the “First -2- Amendment”; the Annexation Agreement as amended by the First Amendment, the “Original Annexation Agreement”); and WHEREAS, Petitioner is the owner of record of certain properties located in Neighborhood 1 (Units 23, 26 and 27) of the Subject Property described on Exhibit “A” attached hereto and made part hereof; and WHEREAS, Grande Reserve ASLI is the owner of record of certain properties located in (Neighborhood 1, Units 23, 26 and 27) of the Subject Property described on Exhibit “B” attached hereto and made part hereof; and WHEREAS, Grande Reserve ASLI is successor in interest to the Developer and to the Original Owners under the Original Annexation Agreement and currently is the developer of those portions of the Grande Reserve Subdivision to which it holds title and as such has succeeded to each right and obligation of “Developer” and “Owner” under the Original Annexation Agreement with respect to those portions of the Grande Reserve Subdivision currently owned by Grande Reserve ASLI; and WHEREAS, by Ordinance 2013-62 dated November 12, 2013, the City and Grand Reserve ASLI entered into a Second Amendment to the Original Annexation Agreement (the “Second Amendment”) which addressed certain school transition fees; and, WHEREAS, Petitioner and Grande Reserve ASLI wish to further amend the Original Annexation Agreement as amended by the First Amendment and the Second Amendment, to allow the development of three bedroomthree-bedroom homes in Neighborhood 1, without restriction; and WHEREAS, Petitioner and Grande Reserve ASLI are each duly authorized to enter into this Amendment and each desires to enter into this Amendment with the City; and WHEREAS, pursuant to the provisions of Section 11-15.1-1 et seq. and Section 7-1 et seq. of the Illinois Municipal Code, a proposed amendment, in substance and in form substantially the same as this Amendment, was submitted to the Corporate Authorities and a public hearing was held thereon pursuant to notice as provided by ordinance and statute; and WHEREAS, in accordance with the powers granted to the City by the provisions of 65 ILCS 5/11-15.1-1 through 15.1-5, inclusive, relating to amendment of annexation agreements, theagreements, the parties hereto wish to enter into a binding agreement to amend certain provisions of the Original Annexation Agreement, as authorized by the provisions of said statutes; and WHEREAS, the Corporate Authorities of the City, after due deliberation have, by ordinance duly adopted, approved this Amendment and have directed the Mayor and Clerk of the City to execute this Amendment. Now, therefore, in consideration of the mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. INCORPORATION OF PREAMBLES AND DEFINED TERMS. -3- The forgoing Preambles to this Amendment are incorporated herein by reference as though fully set forth herein verbatim. Any capitalized term not defined in this Amendment shall have the meaning given to it in the Original Annexation Agreement. 2. AMENDMENT TO EXHIBIT E2 OF THE ORIGINAL ANNEXATION AGREEMENT. Paragraph 2 of Exhibit E2 to the Original Annexation Agreement is hereby deleted in its entirety and replaced with the following: “There shall be no restriction on the number of three bedroomthree- bedroom homes that may be constructed and conveyed within Neighborhood 1; provided however, no four bedroom homes shall be permitted.” 3. PARK DONATIONS The Petitioner agrees that on or before the first anniversary of the date of the execution of this Third Amendment, the Petitioner and Grande Reserve ASLI , as successor in interest to the Original Owners covenant and agree to pay to the City the sum of Fifty Thousand Dollars ($50,000) to improve existing parks or to construct a new park within the Grande Reserve subdivision. 4. GENERAL PROVISIONS. A. This Amendment shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. B. This Amendment shall be enforceable in any court of competent jurisdiction by either party by an appropriate action at law or in equity to secure the performance of the covenants herein described. C. Except for the provisions of this Amendment, all the terms, covenants and conditions of the Original Annexation Agreement shall remain in full force and effect, and are not otherwise altered, amended, revised or changed. City, Grande Reserve ASLI and Petitioner confirm and ratify the Annexation Agreement and the actions taken pursuant to the Annexation Agreement, except to the extent expressly modified by this Amendment. In the event of any conflict between this Amendment and any other provision in the Annexation Agreement or the ordinances of the City, the provisions of this Amendment shall prevail to the extent of any such conflict or inconsistency. D. +The parties acknowledge that, to the best of their respective knowledge, as of the date of this Amendment, there are no defaults under the Original Annexation Agreement. E. This Amendment may be executed in counterparts, each of which shall be an original and all of which counterparts taken together shall constitute one and the same agreement. -4- IN WITNESS WHEREOF, the Corporate Authorities, Petitioner and Grande Reserve ASLI have caused this instrument to be executed by their respective proper officials, duly authorized to execute the same, on the day and year first above written. [SIGNATURE PAGES FOLLOW] -5- SIGNATURE PAGE TO THIRD AMENDMENT TO ANNEXATION AGREEMENT CITY: UNITED CITY OF YORKVILLE, an Illinois municipal corporation By:___________________________ Mayor Attest:___________________________ City Clerk STATE OF ILLINOIS ) ) ss. COUNTY OF _______ ) I, the undersigned, a Notary Public in and for said County, in the State aforesaid, do hereby certify that __________________, Mayor of the United City of Yorkville, Illinois, and __________________, City Clerk of the United City of Yorkville, Illinois, personally known to me to be the same persons whose names are subscribed to the foregoing instrument as such Mayor and City Clerk respectively, appeared before me this day in person and acknowledged that they signed and delivered the same instrument as their own free and voluntary and as the free and voluntary act of said Municipal Corporation, for the uses and purposes therein set forth, pursuant to authority given by the City Council, for the uses and purposes therein set forth. GIVEN under my hand and notarial seal this _____ day of _____________, 2019. ___________________________ Notary Public My commission expires: ___________________ SIGNATURE PAGE TO THIRD AMENDMENT TO ANNEXATION AGREEMENT GRANDE RESERVE ASLI: GRANDE RESERVE (CHICAGO) ASLI VI, L.L.L.P. a Delaware limited liability limited partnership By: Avanti Properties Group II, L.L.L.P., a Delaware limited liability limited partnership, its sole general partner By: Avanti Management Corporation, a Florida corporation, its sole general partner By: Andrew Dubill, Vice President STATE OF _________ ) ) ss. COUNTY OF _______ ) I, the undersigned, a Notary Public in and for said County, in the State aforesaid, do hereby certify that Andrew Dubill, Vice President of Avanti Management Corporation, sole general partner of Avanti Properties Group II, L.L.L.P., the sole general partner of Grande Reserve (Chicago) ASLI VI, L.L.L.P., a Delaware limited liability limited partnership, personally known to me to be the same person whose names is subscribed to the foregoing instrument as such Vice President, appeared before me this day in person and acknowledged that he signed and delivered the same instrument as his own free and voluntary and as the free and voluntary act of said limited liability company, for the uses and purposes therein set forth. GIVEN under my hand and notarial seal this _____ day of _____________, 2019. ___________________________ Notary Public My commission expires: ___________________ 7 SIGNATURE PAGE TO THIRD AMENDMENT TO ANNEXATION AGREEMENT PETITIONER: NVR, INC., a Virginia Corporation By: ____________________________________ Name: ____________________________ Title: ____________________________ By: ____________________________________ Name: ____________________________ Title: ____________________________ STATE OF _________ ) ) ss. COUNTY OF _______ ) I, the undersigned, a Notary Public in and for said County, in the State aforesaid, do hereby certify that ____________ and ________________, __________________ and ____________________, respectively, of NVR, Inc., personally known to me to be the same persons whose names are subscribed to the foregoing instrument as such officers, appeared before me this day in person and acknowledged that they signed and delivered the same instrument as their own free and voluntary and as the free and voluntary act of said corporation, for the uses and purposes therein set forth. GIVEN under my hand and notarial seal this _____ day of _____________, 2019. ___________________________ Notary Public My commission expires: ___________________ 8 EXHIBIT A PETITIONER’S NEIGHBORHOOD 1 PROPERTY 9 EXHIBIT B GRANDE RESERVE ASLI’S NEIGHBORHOOD 1 PROPERTY 4823-9561-1504, v. 2 1 Request: An application has been filed with the City of Yorkville by NVR, Inc. d/b/a Ryan Homes, the contract purchaser of lots within the Grande Reserve subdivision, seeking to amend the existing annexation agreement which currently limits the number of three-bedroom homes within Neighborhood 1, also known as The Colonies. The proposed amendment would revise Exhibit E-2 of the annexation agreement that states “no greater than 50% of the units shall be allowed to have three bedrooms or more [and] [t]he remainder shall be 2 bedrooms or less.” NVR, Inc. requests the provision be removed in its entirety so that they may continue to build out the remaining 227 lots within Neighborhood 1 unrestricted with regards to number of bedrooms. Background: In July 2003, the City approved an annexation and planned unit development agreement with MPI-2 Yorkville to develop the Grande Reserve subdivision consisting of approximately 1,100 acres and roughly 2,600 dwelling units. While new home construction in the subdivision boomed between the years of 2005-2007, development significantly slowed down in 2008 at the beginning of the economic recession and eventually coming to a complete stall in 2011 when the original developers turned ownership of the remaining unbuilt units over to Bank of America upon foreclosure. In 2012, Avanti Properties Group, the successor developer of Grande Reserve, purchased the unbuilt unit of the development and ultimately sold off lots to local and national builders to restart the subdivision. Construction resumed in 2016, as illustrated in the map to the right. NVR, Inc. (d/b/a Ryan Homes) is one of several builders currently constructing homes in the Grande Reserve subdivision. NVR is building within Neighborhood 1, located in the far northeastern quadrant of the development, which consists of Units 23, 26 and 27, known as the Colonies, a single- family detached villa style product intended as an age-targeted area of the Grande Reserve subdivision. Memorandum To: Economic Development Committee From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Brad Sanderson, EEI Date: November 13, 2018 Subject: Grande Reserve – Proposed Annexation Agreement Amendment Increase in number of 3-bedroom homes within Neighborhood 1 2 In April 2003, during the public hearing for the proposed annexation and planned unit development agreement for the Grande Reserve project, the original developer stated that as a result of the comments received by the City’s then Plan Commission members, four (4) planning criteria for this area of the development was agreed upon to ensure the units target the “empty-nester” buyer: (1) all master bedrooms would have to be on the first floor; (2) only 20% of the units can be two-story homes; (3) no more than 50% of the homes are allowed to have three or more bedrooms, and (4) the minimum monthly HOA dues would be $150.00. Attached are excerpts from the public hearing transcript during that meeting which deals with these lots. All the stated above criteria was memorialized in the approved Grande Reserve Annexation and Planned Unit Development Agreement approved as Ord. 2003-44. The petitioner is seeking to eliminate criterion #3, found in Exhibit E-2 of the annexation agreement (see attached). NVR has found that approximately 59% of its buyers are aged 55+ and additional 28% are between the ages of 40-54. Most of the buyers, especially empty-nesters, are requesting the additional bedroom space for such uses as extra storage, dual owner bedrooms and home office areas. The petitioner has also stated that since the market has trended towards the three-bedroom homes, it is unlikely they will continue to buy lots from the developer and build in this neighborhood of Grande Reserve if the proposed annexation amendment is not approved. Current Development Status of Neighborhood 1 (Units 23, 26 and 27): As mentioned previously, Neighborhood 1 consists of three (3) development units, Units 23, 26 and 27. The total planned lots within all units in Neighborhood 1 are 290, as listed below: UNIT APPROVED LOTS PERMITS ISSUED Unit 23 118 63 Unit 26 91 0 Unit 27 81 0 TOTAL 290 63 Only Unit 23 is platted for development, the remaining units will require final plat approval by the City Council prior to construction. Based upon the current annexation agreement requirements, no more than a total of 145 lots can be constructed with homes having three (3) or more bedrooms. The following table details the current bedroom and story count of permits issued in Unit 23: Lot str. # street PIN Ryan Homes or Pasquinelli Bedrooms Stories 199 2826 Sheridan Court 02 11 228 038 Ryan Homes 3 200 2824 Sheridan Court 02 11 228 037 Pasquinelli 4 201 2820 Sheridan Court 02 11 228 036 Ryan Homes 3 203 2806 Sheridan Court 02 11 228 079 Ryan Homes 3 204 2807 Sheridan Court 02 11 228 080 Pasquinelli 3 205 2811 Sheridan Court 02 11 228 081 Pasquinelli 2 206 2821 Sheridan Court 02 11 228 031 Ryan Homes 3 207 2825 Sheridan Court 02 11 228 030 Ryan Homes 3 211 2846 Ketchum Court 02 11 228 025 Ryan Homes 3 213 2838 Ketchum Court 02 11 228 023 Ryan Homes 3 219 2843 Ketchum Court 02 11 228 017 Ryan Homes 3 221 2849 Ketchum Court 02 11 228 015 Ryan Homes 3 222 4429 E. Millbrook Circle 02 11 228 014 Ryan Homes 3 3 224 4439 E. Millbrook Circle 02 11 228 012 Pasquinelli 2 225 4443 E. Millbrook Circle 02 11 228 011 Ryan Homes 2 226 4449 E. Millbrook Circle 02 11 228 010 Ryan Homes 3 227 4455 E. Millbrook Circle 02 11 228 009 Pasquinelli 3 2 228 4461 E. Millbrook Circle 02 11 228 008 Pasquinelli 3 229 4467 E. Millbrook Circle 02 11 228 085 Pasquinelli 3 230 4471 E. Millbrook Circle 02 11 228 084 Pasquinelli 3 231 4475 E. Millbrook Circle 02 11 228 083 Pasquinelli 2 233 4481 E. Millbrook Circle 02 11 228 003 Ryan Homes 3 234 4485 E. Millbrook Circle 02 11 228 002 Ryan Homes 3 240 4464 E. Millbrook Circle 02 11 227 007 Pasquinelli 3 241 2801 Silver Springs Court 02 11 227 008 Pasquinelli 2 242 2805 Silver Springs Court 02 11 227 032 Pasquinelli 2 243 2809 Silver Springs Court 02 11 227 033 Pasquinelli 3 244 2811 Silver Springs Court 02 11 227 011 Ryan Homes 3 245 2821 Silver Springs Court 02 11 227 012 Ryan Homes 3 246 2825 Silver Springs Court 02 11 227 013 Pasquinelli 3 247 2829 Silver Springs Court 02 11 227 014 Ryan Homes 3 248 2833 Silver Springs Court 02 11 227 015 Ryan Homes 3 249 2835 Silver Springs Court 02 11 227 016 Ryan Homes 3 250 2839 Silver Springs Court 02 11 227 017 Ryan Homes 3 252 2845 Silver Springs Court 02 11 227 035 Pasquinelli 3 2 253 2844 Silver Springs Court 02 11 227 036 Pasquinelli 3 254 2842 Silver Springs Court 02 11 227 037 Pasquinelli 3 255 2838 Silver Springs Court 02 11 227 022 Ryan Homes 2 258 2828 Silver Springs Court 02 11 227 025 Pasquinelli 2 259 2824 Silver Springs Court 02 11 227 026 Ryan Homes 3 260 2820 Silver Springs Court 02 11 227 027 Pasquinelli 2 261 4428 E. Millbrook Circle 02 12 110 001 Ryan Homes 3 262 4424 E. Millbrook Circle 02 12 110 002 Ryan Homes 3 263 4420 E. Millbrook Circle 02 12 110 003 Ryan Homes 3 264 4412 E. Millbrook Circle 02 12 110 004 Ryan Homes 3 265 4408 E. Millbrook Circle 02 12 110 005 Ryan Homes 3 266 4404 E. Millbrook Circle 02 12 110 006 Ryan Homes 3 267 4392 E. Millbrook Circle 02 12 110 007 Pasquinelli 3 268 4388 E. Millbrook Circle 02 12 110 011 Ryan Homes 2 270 4364 E. Millbrook Circle 02 11 229 001 Ryan Homes 3 271 4352 E. Millbrook Circle 02 11 229 002 Ryan Homes 3 272 4348 E. Millbrook Circle 02 11 229 003 Ryan Homes 3 273 4336 E. Millbrook Circle 02 11 229 004 Ryan Homes 3 274 4324 E. Millbrook Circle 02 11 229 005 Ryan Homes 2 275 4312 E. Millbrook Circle 02 11 229 006 Ryan Homes 3 276 4302 E. Millbrook Circle 02 11 229 007 Ryan Homes 3 277 4294 E. Millbrook Circle 02 11 229 008 Ryan Homes 3 279 4282 E. Millbrook Circle 02 11 229 010 Ryan Homes 3 4 280 4274 E. Millbrook Circle 02 11 229 011 Ryan Homes 3 283 4254 E. Millbrook Circle 02 11 229 014 Ryan Homes 3 285 4242 E. Millbrook Circle 02 11 229 016 Ryan Homes 3 286 4234 E. Millbrook Circle 02 11 229 017 Ryan Homes 3 287 4228 E. Millbrook Circle 02 11 229 022 Ryan Homes 3 Total Sold Homes 63 Builder 2BR 3BR 4BR Total Pasquinelli 6 13 1 20 Ryan Homes 4 39 43 Total 10 52 1 63 16% 84% Total 2-Story Homes 2 The Petitioner’s proposed elimination of the maximum cap of three (3) bedrooms at 50% of all approved units would allow all of the remaining 227 lots to be built with three (3) or more bedrooms, potentially leaving the dwelling unit ratio at 4% for two (2) or less bedrooms and 96% for three (3) or more bedrooms. Potential Yorkville School District #115/City Parks Impact: The city has requested the petitioner reach out directly to the Yorkville School District #115 Administrative office to determine the current student population generated by the already constructed homes, as well as gauge the district’s support of the proposed annexation agreement amendment. According to the Yorkville School District administration department, there have been a total of three (3) students generated from the houses constructed in the Colonies. This equates to about 5% of the total homes built contributing to the school population. The school district plans to discuss the proposed request at an upcoming board meeting tentatively scheduled for sometime in December. Staff intends to have the school board’s action and/or feedback as part of the packet materials for a public hearing, should the committee decide to advance the petitioner’s application. Additionally, with the potential for the increase in student population in this area of the Grande Reserve development, a correlation can be made regarding the impact of the City’s park. The nearest park to the units in Neighborhood 1 is Grande Reserve Park A. While the park currently has a shelter and basketball court, additional funds could be used to add enhanced amenities for potential future users as a result of this petitioner’s request. Based upon the land cash parks calculations, the additional increase in 3 bedroom units would result in an approximately 1-acre of land park donation, or between $40,000 and $64,000 in cash in lieu payment, depending on the current value of an acre of improved land. Staff Comments: As the committee may recall, the Heartland Meadows age-restricted community, is the most recent small lot, single-family detached development the City has approved. According to the conditions of the Planned Unit Development (PUD) for the Heartland Meadows subdivision approved in 2014, the development must have at least one principal resident who is 55 years or age or greater and must maintain this condition for at least 25 years. In response to that restriction, the Yorkville school board agreed to waive all school transition fees for the 47-lot development. 5 Contrary to the Heartland Meadows development, the Colonies in Grande Reserve are neither age-targeted nor age-restricted by deed or covenants. Currently, the builder is marketing the homes as maintenance free “lifestyle” homes and offering four (4) home types, three (3) of which are 3-bedrooms (see attached). Further, the entry price point, at approximately $210,000, is moderately less than nearby developments such as Caledonia (homes from $230K) and DR Horton lots in Grande Reserve (starting at $250K). Should the Economic Development Committee be favorable of the requested annexation agreement amendment as proposed by the Petitioner, staff would recommend the following conditions: 1. Stipulation that the maximum number of bedrooms offered is three (3) for all future units (eliminating the possibility of another 4-bedroom home in the Colonies). 2. Upon consulting with the Parks and Recreation department regarding their funding needs to improve the park, a cash contribution of $50,000 by the petitioner to the City to be used towards Park A’s further development as a way to offset the anticipated increase in school-aged children. A public hearing on the proposed amendment is tentatively scheduled for the January 8, 2019 City Council meeting. Staff and the petitioner will be available at Tuesday night’s meeting to answer questions from the Committee. APPLICATION FOR AGREEMENT AMENDMENT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us 1 OF 7 INTENT AND PURPOSE: Annexation Agreements specify the desired zoning and other requested approvals (i.e., bulk regulations, variances, building codes, development impacts and contributions, etc.) that will aff ect the property and successor owners. Planned Unit Development (PUD) Agreements are unique and a complex form of zoning which diff ers from the conventional approval process allowing for fl exibility in the design and land use of larger scale developments. Such approvals require agreements that are contractual in nature, therefore an amendment must be sought when a change, minor or substantial, in the original terms of the annexation or Planned Unit Development (PUD) Agreement occurs. This packet explains the process to successfully submit and complete an Application to Amend an Annexation or Planned Unit Development Agreement. It includes a detailed description of the process and the actual application itself. Please type the requied information in the application on your computer. The application will need to be printed and signed by the petitioner. The only item that needs to be submitted to the City from this packet is the application. The rest of the packet is to help guide you through the process unto completion. For a complete explanation of what is legally required throughout the Amendment process, please refer to “Title 10, Chapter 4, Section 10 Amendments” of the Yorkville, Illinois City Code. STAGE 1: APPLICATION SUBMITTAL The following must be submitted to the Community Development Department: • One (1) original signed application with legal description. • Three (3) 11” x 17” copies each of the exhibits, proposed drawings, location map, and site plan. Large items must be folded to fi t in a 10” x 13” enve- lope. • Appropriate fi ling fee. • One (1) CD or portable USB drive containing one (1) electronic copy (pdf) of each of the following: signed application (complete with exhibits), pro- posed drawings, location map, and site plan. A Microsoft Word document with the legal description is also required. Within one (1) week of submittal, the Community Development Department will determine if the aplication is complete or if additional information is needed. These materials must be submitted a minimum of forty fi ve (45) days prior to the targeted Planning & Zoning Commission meeting. An incomplete submittal could delay the scheduling of the project. Petitioner will be responsible for payment of recording fees and public hearing costs, including written transcripts of the public hearing and outside consultant costs (i.e. legal review, land planner, zoning coordinator, environmental, etc.). The petitioner will be required to establish a deposit account with the city to cover these fees. The Petitioner Deposit Account/Acknowledgement of Financial Responsibility form is attached to this document and must be submitted with the application. APPLICATION PROCEDURE: STAGE 1 Submit Application, Fees, and All Pertinent Information to the Community Development Department STAGE 2 Plan Council Review (if applicable) Meets on the 2nd and 4th Thursday of the Month STAGE 4 Planning & Zoning Commission Public Hearing (PUD only) Meets on the 2nd Wednesday of the Month STAGE 5 City Council Public Hearing Meets on the 2nd and 4th Tuesday of the Month STAGE 3 Economic Development Committee Meets on the 1st Tuesday of the Month APPLICATION FOR AGREEMENT AMENDMENT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us 2 OF 7 STAGE 2: PLAN COUNCIL REVIEW Petitioner may present the proposed amended plan to the Plan Council. The Plan Council meets on the 2nd and 4th Thursday of the month The members of the Council include the Community Development Director, City Engineer, the Building Department Offi cial, the Public Works Director, the Director of Parks and Recreation, a Fire Department Representative, and a Police Department Representative. Upon recommendation by the Plan Council, petitioner will move forward to the Planning & Zoning Commission hearing. STAGE 3: ECONOMIC DEVELOPMENT COMMITTEE Petitioner must present the proposed amendment agreement and/or plan to the Economic Development Committee. Economic Development Committee meets at 7:00 p.m. on the 1st Tuesday of each month in the Yorkville City Hall Conference Room. This session is to discuss and consider recommendations prior to full City Council considerations and provide informal feedback. The Economic Development Committee will submit its recommendation to City Council. STAGE 4: PLANNING & ZONING COMMISSION PUBLIC HEARING (PUD ONLY) Petitioner will attend a public hearing conducted by the Planning and Zoning Commission. The Planning and Zoning Commission meets on the 2nd Wednesday of the Month at 7:00pm. Notice will be placed in the Kendall County Record by the United City of Yorkville. The petitioner is responsible for sending certifi ed public hearing notices to adjacent property owners within fi ve hundred (500) feet of the subject property no less than fi fteen (15) days and no more than thirty (30) days prior to the public hearing date. Twenty four (24) hours prior to the public hearing, a certifi ed affi davit must be fi led by the petitioner with the Community Development Department containing the names, addresses and permanent parcel numbers of all parties that were notifi ed. The Certifi ed Mailing Affi davit form is attached to this document and must be submitted prior to the scheduled Plan Commission meeting. STAGE 5: CITY COUNCIL PUBLIC HEARING Petitioner will attend the City Council meeting where the recommendation of the proposed amendment will be considered. The City Council meets on the 2nd and 4th Tuesdays of the month at 7:00pm. City Council will make the fi nal approval of the amendment. DORMANT APPLICATIONS The Community Development Director shall determine if an application meets or fails to meet the requirements stated above. If the Director determines that the application is incomplete it will become dormant under these circumstances: • The petitioner has been notifi ed of such defi ciencies and has not responded or provided a time line for completing the application within ninety (90) days from the time of notifi cation. • The petitioner has not responded in writing to a request for information or documentation from the initial planning and zoning commission review within six (6) months from the date of that request. • The petitioner has not responded to a request for legal or engineering deposit replenishment for city incurred costs and fees within ninety (90) days from the date of the request. If the Community Development Director has sent the required notice and the petitioner has not withdrawn their application or brought it into compliance, then the director shall terminate the application. After termination, the application shall not be reconsidered except after the fi ling of a completely new application. Withdrawal or termination of an application shall not aff ect the petitioner’s responsibility for payment of any costs and fees, or any other outstanding debt owed to the city. The balance of any funds deposited with the city that is not needed to pay for costs and fees shall be returned to the petitioner. (Ord. 2011- 34, 7-26-2011) APPLICATION FOR AGREEMENT AMENDMENT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us 3 OF 7 INVOICE & WORKSHEET PETITION APPLICATION CONCEPT PLAN REVIEW Engineering Plan Review deposit $500.00 Total: $ AMENDMENT Annexation Plan Plat P.U.D. $500.00 $500.00 $500.00 $500.00 Total: $ ANNEXATION $250.00 + $10 per acre for each acre over 5 acres Total: $ ____________ - 5 = ____________ x $10 = ____________ + $250 = $ ____________ # of Acres Acres over 5 Amount for Extra Acres Total Amount REZONING $200.00 + $10 per acre for each acre over 5 acres Total: $ If annexing and rezoning, charge only 1 per acre fee; if rezoning to a PUD, charge PUD Development Fee - not Rezoning Fee ____________ - 5 = ____________ x $10 = ____________ + $200 = $ ____________ # of Acres Acres over 5 Amount for Extra Acres Total Amount SPECIAL USE $250.00 + $10 per acre for each acre over 5 acres Total: $ ____________ - 5 = ____________ x $10 = ____________ + $250 = $ ____________ # of Acres Acres over 5 Amount for Extra Acres Total Amount ZONING VARIANCE $85.00 + $500.00 outside consultants deposit Total: $ PRELIMINARY PLAN FEE $500.00 Total: $ PUD FEE $500.00 Total: $ FINAL PLAT FEE $500.00 Total: $ ENGINEERING PLAN REVIEW DEPOSIT Less than 1 acre Over 1 acre, less than 10 acres Over 10 acres, less than 40 acres Over 40 acres, less than 100 acres Over 100 acres $1,000.00 $2,500.00 $5,000.00 $10,000.00 $20,000.00 Total: $ OUTSIDE CONSULTANTS DEPOSIT Legal, land planner, zoning coordinator, environmental services Total: $ For Annexation, Subdivision, Rezoning, and Special Use: Less than 2 acres Over 2 acres, less than 10 acres Over 10 acres $1,000.00 $2,500.00 $5,000.00 TOTAL AMOUNT DUE: APPLICATION FOR AGREEMENT AMENDMENT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us 4 OF 7 DATE: PZC NUMBER: DEVELOPMENT NAME: PETITIONER INFORMATION NAME: COMPANY: MAILING ADDRESS: CITY, STATE, ZIP: TELEPHONE: EMAIL: FAX: PROPERTY INFORMATION NAME OF HOLDER OF LEGAL TITLE: IF LEGAL TITLE IS HELD BY A LAND TRUST, LIST THE NAMES OF ALL HOLDERS OF ANY BENEFICIAL INTEREST THEREIN: PROPERTY STREET ADDRESS: DESCRIPTION OF PROPERTY’S PHYSICAL LOCATION: CURRENT ZONING CLASSIFICATION: LIST ALL GOVERNMENTAL ENTITIES OR AGENCIES REQUIRED TO RECEIVE NOTICE UNDER ILLINOIS LAW: ZONING AND LAND USE OF SURROUNDING PROPERTIES NORTH: EAST: SOUTH: WEST: KENDALL COUNTY PARCEL IDENTIFICATION NUMBER(S) APPLICATION FOR AGREEMENT AMENDMENT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us 5 OF 7 PROPERTY INFORMATION NAME OF AGREEMENT: DATE OF RECORDING: SUMMARIZE THE ITEMS TO BE AMENDED FROM THE EXISTING AGREEMENT: ATTACHMENTS Petitioner must attach a legal description of the property to this application and title it as “Exhibit A”. Petitioner must list the names and addresses of any adjoining or contiguous landowners within fi ve hundred (500) feet of the property that are entitled notice of application under any applicable City Ordinance or State Statute. Attach a separate list to this application and title it as “Exhibit B”. Petitioner must attach a true and correct copy of the existing agreement and title it as “Exhibit C”. Petitioner must attach amendments from the existing agreement and title it as “Exhibit D”. APPLICATION FOR AGREEMENT AMENDMENT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us 6 OF 7 ATTORNEY INFORMATION NAME: COMPANY: MAILING ADDRESS: CITY, STATE, ZIP: TELEPHONE: EMAIL: FAX: ENGINEER INFORMATION NAME: COMPANY: MAILING ADDRESS: CITY, STATE, ZIP: TELEPHONE: EMAIL: FAX: LAND PLANNER/SURVEYOR INFORMATION NAME: COMPANY: MAILING ADDRESS: CITY, STATE, ZIP: TELEPHONE: EMAIL: FAX: AGREEMENT I VERIFY THAT ALL THE INFORMATION IN THIS APPLICATION IS TRUE TO THE BEST OF MY KNOWLEDGE. I UNDERSTAND AND ACCEPT ALL REQUIREMENTS AND FEES AS OUTLINED AS WELL AS ANY INCURRED ADMINISTRATIVE AND PLANNING CONSULTANT FEES WHICH MUST BE CURRENT BEFORE THIS PROJECT CAN PROCEED TO THE NEXT SCHEDULED COMMITTEE MEETING. I UNDERSTAND ALL OF THE INFORMATION PRESENTED IN THIS DOCUMENT AND UNDERSTAND THAT IF AN APPLICATION BECOMES DORMANT IT IS THROUGH MY OWN FAULT AND I MUST THEREFORE FOLLOW THE REQUIREMENTS OUTLINED ABOVE. DATE OWNER HEREBY AUTHORIZES THE PETITIONER TO PURSUE THE APPROPRIATE ENTITLEMENTS ON THE PROPERTY. PETITIONER SIGNATURE OWNER SIGNATURE DATE 7 OF 7 PETITIONER DEPOSIT ACCOUNT/ ACKNOWLEDGMENT OF FINANCIAL RESPONSIBILITY United City of Yorkville 800 Game Farm Road Yor kville, Illinois, 60560 Te lephone: 630-553-4350 Fa x: 630-553-7575 We bsite: www.yorkville.il.us PROJECT NUMBER: FUND ACCOUNT NUMBER: PROPERTY ADDRESS: APPLICATION/APPROVAL TYPE (check appropriate box(es) of approval requested): CONCEPT PLAN REVIEW AMENDMENT (TEXT) ANNEXATION REZONING SPECIAL USE MILE AND 1/2 REVIEW ZONING VARIANCE PRELIMINARY PLAN FINAL PLANS PLANNED UNIT DEVELOPMENT FINAL PLAT PETITIONER DEPOSIT ACCOUNT FUND: It is the policy of the United City of Yorkville to require any petitioner seeking approval on a project or entitlement request to establish a Petitioner Deposit Account Fund to cover all actual expenses occurred as a result of processing such applications and requests. Typical requests requiring the establishment of a Petitioner Deposit Account Fund include, but are not limited to, plan review of development approvals/engineering permits. Deposit account funds may also be used to cover costs for services related to legal fees, engineering and other plan reviews, processing of other governmental applications, recording fees and other outside coordination and consulting fees. Each fund account is established with an initial deposit based upon the estimated cost for services provided in the INVOICE & WORKSHEET PETITION APPLICATION. This initial deposit is drawn against to pay for these services related to the project or request. Periodically throughout the project review/approval process, the Financially Responsible Party will receive an invoice refl ecting the charges made against the account. At any time the balance of the fund account fall below ten percent (10%) of the original deposit amount, the Financially Responsible Party will receive an invoice requesting additional funds equal to one-hundred percent (100%) of the initial deposit if subsequent reviews/fees related to the project are required. In the event that a deposit account is not immediately replenished, review by the administrative staff , consultants, boards and commissions may be suspended until the account is fully replenished. If additional funds remain in the deposit account at the completion of the project, the city will refund the balance to the Financially Responsible Party. A written request must be submitted by the Financially Responsible Party to the city by the 15th of the month in order for the refund check to be processed and distributed by the 15th of the following month. All refund checks will be made payable to the Financially Responsible Party and mailed to the address provided when the account was established. ACKNOWLEDGMENT OF FINANCIAL RESPONSIBILITY NAME: COMPANY: MAILING ADDRESS: CITY, STATE, ZIP: TELEPHONE: EMAIL: FAX: FINANCIALLY RESPONSIBLE PARTY: I acknowledge and understand that as the Financially Responsible Party, expenses may exceed the estimated initial deposit and, when requested by the United City of Yorkville, I will provide additional funds to maintain the required account balance. Further, the sale or other disposition of the property does not relieve the individual or Company/ Corporation of their obligation to maintain a positive balance in the fund account, unless the United City of Yorkville approves a Change of Responsible Party and transfer of funds. Should the account go into defi cit, all City work may stop until the requested replenishment deposit is received. PRINT NAME TITLE SIGNATURE DATE ACCOUNT CLOSURE AUTHORIZATION DATE REQUESTED: ________________________________________ COMPLETED INACTIVE PRINT NAME: ___________________________________________ WITHDRAWN COLLECTIONS SIGNATURE: ____________________________________________ OTHER DEPARTMENT ROUTING FOR AUTHORIZATION: COM. DEV. BUILDING ENGINEERING FINANCE ADMIN. 11/28/2018 New Homes for sale at Grande Reserve in Yorkville, IL within the Yorkville District 115 School District https://www.ryanhomes.com/find-your-home/our-communities/illinois/yorkville/grande-reserve?utm_source=organic&utm_medium=yext&utm_term=po…1/4 Grande Reserve Single-Family Homes Yorkville, IL Starting From Under $210s Call 630-445-2495 Call 630-445-2495 Get Directions Add To Favorites Community Overview The Community Are you tired of climbing stairs in your home, and sick of maintaining your yard? Grande Reserve in Yorkville has the perfect new home for you for an excellent value with Yorkville District 115 schools. Here, you won't need to worry about yard work or snow removal because it will all be taken care of for you - giving you more time and flexibility to do the things you love most. At Grande Reserve, you’ll choose from beautiful ranch floorplans offering cottage-style stone exteriors, 2-3 bedrooms, 2 bathrooms, 1,188-1,720 sq. ft. and a 2-car garage. Each home will have BuiltSmart Energy Efficiency to save on utility bills, and a 10-year structural warranty for peace of mind you won't get in an older home. In your spare time, you can exercise by biking or walking on the trails within the community. Don’t miss this rare opportunity to own a ranch-style home within a maintenance-free Yorkville community. Schedule your appointment today! Our Ryan Homes project manager was a pleasure to work with. He was professional and courteous, took extreme pride in his work and that of his team, and did whatever he could to make sure we were 100% satisfied. We couldn’t be more “ Less Maintenance, More Fun Enjoy modern, one-level living in these affordable new ranch- style homes in Yorkville 11/28/2018 New Homes for sale at Grande Reserve in Yorkville, IL within the Yorkville District 115 School District https://www.ryanhomes.com/find-your-home/our-communities/illinois/yorkville/grande-reserve?utm_source=organic&utm_medium=yext&utm_term=po…2/4 grateful! Nicholas and Elizabeth / Plainfield, IL About the Area Outside of the community, you’ll love this convenient location. Grande Reserve is located in close proximity from IL-47 offering easy access to I-88, I-80, and I-55 so you can get around the entire Southwest Chicago area with ease. And when you need to run errands, Jewel Osco is nearby, with many retail and restaurant options only 6 miles away off Hwy 34. Also close to Rush Copley Hospital and Healthplex. Community Details Hours Mon 1pm-6pm Tue-Wed Closed Thu-Fri 11am-6pm Sat 10am-5pm Sun 12pm-5pm Community Links Download Brochure Contact us: 630-445-2495 Download Site Plan Address 4485 East Millbrook Circle Yorkville, IL 60560 Kendall County Get Directions Directions Directions for Grande Reserve 88 W to Orchard Rd. (exit 114), turn left, go 6 miles to Galena Rd., turn right, approx. 1 mile to Blackhawk Blvd., turn left. Left on E. Millbrook Circle. Model on right corner. Print Directions[/find-your-home/our-communities/illinois/yorkville/grande-reserve/brochure] Home Types Available Features • Choose from ranch-style homes with cottage exteriors, 2-3 bedrooms, 2 bathrooms, 1,188-1,720 sq. ft, and a 2-car garage • Lawn and Snow maintenance is included • Slab and optional full basements available • Designer Craftsman interiors • Stainless Steel Appliances including refrigerator • Easy living with wider doors & hallways • New and modern features and floorplans • Walking trails are in the community for all to enjoy • Located 3 miles from IL-47 offering easy access to I-88, I-80, and I-55 • No SSA Tax means you'll save even more on yearly expenses • 10-year structural warranty offers peace of mind you won't have in an older, resale home • Save up to 30% on your energy costs each month with our BuiltSmart program. 11/28/2018 New Homes for sale at Grande Reserve in Yorkville, IL within the Yorkville District 115 School District https://www.ryanhomes.com/find-your-home/our-communities/illinois/yorkville/grande-reserve?utm_source=organic&utm_medium=yext&utm_term=po…3/4 Closing Costs Less cash out of pocket! $5,000 off closing costs when using NVR Mortgage. 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Select one of our models to find out how 4 Home Types Offers Decorated Model Bahama Starting From Mid $220s 3 Bedroom | 2 Bathroom 1,321 sq.ft 2-Car Garage Decorated Model Cayman Starting From Low $240s 3 Bedroom | 2 Bathroom 1,533 sq.ft 2-Car Garage product Aruba Starting From Under $210s 2 Bedroom | 2 Bathroom 1,150 sq.ft 2-Car Garage Alt Text product Dominica Starting From Low $250s 3 Bedroom | 2 Bathroom 1,694 sq.ft 2-Car Garage 11/28/2018 New Homes for sale at Grande Reserve in Yorkville, IL within the Yorkville District 115 School District https://www.ryanhomes.com/find-your-home/our-communities/illinois/yorkville/grande-reserve?utm_source=organic&utm_medium=yext&utm_term=po…4/4 caledonia Caledonia Yorkville, Illinois • Upper $230s blackberrycreek Blackberry Creek Elburn, Illinois • Upper $220s silver-leaf Silver Leaf Joliet, Illinois • Upper $230s NORTHEAST New York New Jersey Pennsylvania SOUTHEAST North Carolina South Carolina Florida Tennessee MIDEAST Delaware Maryland Virginia West Virginia Washington DC MIDWEST Indiana Illinois Ohio Tennessee Find Your Ryan Homes Community ©2018 Ryan Homes. All Rights Reserved.Ryan Homes, an NVR, Inc. CompanyEqual Housing Lender PUBLIC NOTICE NOTICE OF PUBLIC HEARING BEFORE UNITED CITY OF YORKVILLE CITY COUNCIL PZC 2018-20 NOTICE IS HEREBY GIVEN a public hearing shall be held on an amendment to that certain Annexation Agreement (Grande Reserve Subdivision) dated July 22, 2003, and as amended, by and among Grande Reserve (Chicago) ASLI VI, LLLP (Owner/Developer), a Delaware limited liability partnership, and the United City of Yorkville, Kendall County, Illinois, on February 12, 2019 at 7:00 p.m. at City Hall at the United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois for the purpose of amending the Grande Reserve Annexation Agreement related to the number of three- bedroom homes within Neighborhood 1 (Units 23, 26 and 27), also known as The Colonies. The proposed amendment would remove in its entirety that portion of Exhibit E-2 as part of the original annexation agreement which states “no greater than 50% of the units shall be allowed to have three bedrooms or more [and] [t]he remainder shall be 2 bedrooms or less” and allow for the remaining residential lots within Neighborhood 1 (Units 23, 26 and 27) to be built unrestricted with regards to number of three (3) bedroom homes. The legal description is as follows: UNIT 23 LOTS 173 THROUGH 290, INCLUSIVE, 3033, 3034, 3035, AND 3036 IN AMENDED PLAT OF PART OF GRANDE RESERVE – UNIT 23, BEING A SUBDIVISION OF PART OF THE SOUTHEAST QUARTER OF SECTION 2, PART OF THE NORTHEAST QUARTER OF SECTION 11, AND PART OF THE NORTHWEST QUARTER OF SECTION 112, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 18, 2007 AS DOCUMENT 200700018963, IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND UNIT 26 AND 27 THAT PART OF THE EAST HALF OF SECTION 11, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 3030 IN GRANDE RESERVE UNIT 20, ACCORDING TO THE PLAT THEREOF RECORDED OCTOBER 31, 2006 AS DOCUMENT NUMBER 200600035289; THENCE NORTH 01 DEGREES 21 MINUTES 07 SECONDS WEST, ALONG THE EAST LINE OF LAND DESCRIBED IN DEED RECORDED AS DOCUMENT NUMBER 200500001028, 808.51 FEET, TO THE SOUTHEAST CORNER OF LOT 42 IN STORYBROOK HIGHLANDS UNIT 2 ACCORDING TO THE PLAT THEREOF RECORDED AUGUST 12, 1974 AS DOCUMENT NUMBER 74-3985; THENCE NORTH 01 DEGREES 17 MINUTES 50 SECONDS WEST, ALONG EAST LINE OF SAID SUBDIVISION, 1,029.69 FEET, TO A 1 INCH IRON PIPE ON THE SOUTH LINE OF LAND DESCRIBED IN DEED RECORDED AS DOCUMENT NUMBER 200400024625; THENCE NORTH 88 DEGREES 02 MINUTES 15 SECONDS EAST, ALONG SAID SOUTH LINE, 248.73 FEET, TO A 1 1/4 INCH PINCHED IRON PIPE ON THE EAST LINE OF SAID LAND; THENCE NORTH 01 DEGREES 18 MINUTES 04 SECONDS WEST, ALONG SAID EAST LINE, 808.81 FEET, TO THE SOUTH RIGHT-OF-WAY LINE OF GALENA ROAD (ALSO KNOWN AS COUNTY HIGHWAY 9 AND CANNONBALL TRAIL) AS DEDICATED BY DOCUMENT NUMBER 200600040560; THENCE NORTH 63 DEGREES 46 MINUTES 24 SECONDS EAST, ALONG SAID SOUTH LINE, 806.93 FEET (807.42 FEET RECORD), TO THE WEST LINE OF GRANDE RESERVE UNIT 23, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 15, 2006 AS DOCUMENT NUMBER 200600040560, ALSO BEING THE WEST RIGHT-OF-WAY LINE OF BLACKHAWK BOULEVARD AS DEDICATED BY SAID UNIT 23; THENCE ALONG WEST LINE OF SAID UNIT 23 FOR THE FOLLOWING 39 COURSES; 1) THENCE SOUTH 26 DEGREES 13 MINUTES 36 SECONDS EAST, 283.50 FEET; 2) THENCE SOUTH 63 DEGREES 46 MINUTES 24 SECONDS WEST, 25.99 FEET; 3) THENCE SOUTH 26 DEGREES 13 MINUTES 36 SECONDS EAST, 66.00 FEET; 4) THENCE SOUTH 34 DEGREES 45 MINUTES 13 SECONDS EAST, 70.22 FEET; 5) THENCE NORTH 55 DEGREES 14 MINUTES 47 SECONDS EAST, 26.00 FEET; 6) THENCE SOUTH 34 DEGREES 45 MINUTES 13 SECONDS EAST, 120.00 FEET; 7) THENCE SOUTH 55 DEGREES 14 MINUTES 47 SECONDS WEST, 41.00 FEET; 8) THENCE SOUTH 34 DEGREES 45 MINUTES 13 SECONDS EAST, 95.00 FEET; 9) THENCE SOUTH 55 DEGREES 14 MINUTES 47 SECONDS WEST, 60.00 FEET; 10) THENCE SOUTH 34 DEGREES 45 MINUTES 13 SECONDS EAST, 36.00 FEET; 11) THENCE SOUTH 55 DEGREES 14 MINUTES 47 SECONDS WEST, 120.00 FEET; 12) THENCE SOUTH 36 DEGREES 18 MINUTES 44 SECONDS WEST, 28.73 FEET; 13) THENCE SOUTH 01 DEGREES 11 MINUTES 38 SECONDS EAST, 60.00 FEET; 14) THENCE NORTH 88 DEGREES 48 MINUTES 22 SECONDS EAST, 36.00 FEET; 15) THENCE SOUTH 01 DEGREES 11 MINUTES 38 SECONDS EAST, 120.00 FEET; 16) THENCE SOUTH 88 DEGREES 48 MINUTES 22 SECONDS WEST, 31.00 FEET; 17) THENCE SOUTH 01 DEGREES 11 MINUTES 38 SECONDS EAST, 60.00 FEET; 18) THENCE SOUTH 88 DEGREES 48 MINUTES 22 SECONDS WEST, 100.00 FEET; 19) THENCE SOUTH 01 DEGREES 11 MINUTES 38 SECONDS EAST, 41.00 FEET; 20) THENCE SOUTH 88 DEGREES 48 MINUTES 22 SECONDS WEST, 38.65 FEET; 21) THENCE SOUTH 01 DEGREES 11 MINUTES 38 SECONDS EAST, 41.00 FEET; 22) THENCE NORTH 88 DEGREES 48 MINUTES 22 SECONDS EAST, 100.00 FEET; 23) THENCE SOUTH 01 DEGREES 11 MINUTES 38 SECONDS EAST, 60.00 FEET; 24) THENCE NORTH 88 DEGREES 48 MINUTES 22 SECONDS EAST, 31.00 FEET; 25) THENCE SOUTH 01 DEGREES 11 MINUTES 38 SECONDS EAST, 164.53 FEET; 26) THENCE NORTH 88 DEGREES 42 MINUTES 03 SECONDS EAST, 98.08 FEET; 27) THENCE SOUTH 01 DEGREES 17 MINUTES 57 SECONDS EAST, 36.00 FEET; 28) THENCE NORTH 88 DEGREES 42 MINUTES 03 SECONDS EAST, 60.00 FEET; 29) THENCE SOUTH 01 DEGREES 17 MINUTES 57 SECONDS EAST, 95.00 FEET; 30) THENCE NORTH 88 DEGREES 42 MINUTES 03 SECONDS EAST, 41.00 FEET; 31) THENCE SOUTH 01 DEGREES 17 MINUTES 57 SECONDS EAST, 120.00 FEET; 32) THENCE SOUTH 88 DEGREES 42 MINUTES 03 SECONDS WEST, 26.00 FEET; 33) THENCE SOUTH 01 DEGREES 17 MINUTES 57 SECONDS EAST, 60.00 FEET; 34) THENCE SOUTH 11 DEGREES 03 MINUTES 49 SECONDS EAST, 50.60 FEET; 35) THENCE SOUTH 28 DEGREES 13 MINUTES 56 SECONDS EAST, 73.98 FEET, TO THE NORTH RIGHT-OF-WAY LINE OF MILLBROOK CIRCLE AS DEDICATED BY AFORESAID SAID UNIT 23; 36) THENCE SOUTH 61 DEGREES 46 MINUTES 04 SECONDS WEST, ALONG SAID NORTH RIGHT-OF-WAY LINE, 10.20 FEET; 37) THENCE SOUTH 28 DEGREES 13 MINUTES 56 SECONDS EAST, 188.75 FEET, TO A POINT OF CURVATURE; 38) THENCE SOUTHEASTERLY, 81.76 FEET, ALONG A CURVE TANGENT TO THE LAST DESCRIBED COURSE, CONCAVE NORTHEAST, HAVING A RADIUS OF 350.00 FEET, A CHORD BEARING SOUTH 34 DEGREES 55 MINUTES 27 SECONDS EAST, AND A CHORD DISTANCE OF 81.57 FEET, TO A POINT OF TANGENCY; 39) THENCE SOUTH 41 DEGREES 37 MINUTES 26 SECONDS EAST, 22.23 FEET (22.30 FEET RECORD), TO A 1 INCH IRON PIPE ON THE NORTHERLY RIGHT-OF-WAY LINE OF TUSCANY TRAIL AS DEDICATED BY DOCUMENT NUMBER 200600035289; THENCE ALONG SAID NORTHERLY LINE FOR THE FOLLOWING 3 COURSES; 1) SOUTH 48 DEGREES 21 MINUTES 51 SECONDS WEST, 146.12 FEET, TO A POINT OF CURVATURE; 2) THENCE SOUTHWESTERLY, 358.07 FEET, ALONG A CURVE TANGENT TO THE LAST DESCRIBED COURSE, CONCAVE SOUTHEAST, HAVING A RADIUS OF 435.00 FEET, A CHORD BEARING SOUTH 24 DEGREES 46 MINUTES 58 SECONDS WEST, AND A CHORD DISTANCE OF 348.05 FEET, TO A POINT OF TANGENCY; 3) THENCE SOUTH 01 DEGREES 12 MINUTES 04 SECONDS WEST, 14.26 FEET (14.59 FEET RECORD), TO THE NORTHERLY LINE OF AFORESAID GRANDE RESERVE UNIT 20; THENCE ALONG NORTHERLY AND WESTERLY LINE OF SAID SUBDIVISION FOR THE FOLLOWING 20 COURSES; 1) THENCE NORTH 88 DEGREES 58 MINUTES 59 SECONDS WEST, 30.23 FEET (30.00 FEET RECORD), TO A 1 INCH IRON PIPE; 2) THENCE NORTH 81 DEGREES 36 MINUTES 50 SECONDS WEST, 74.01 FEET (74.02 FEET RECORD), TO A 1 INCH IRON PIPE; 3) THENCE NORTH 68 DEGREES 38 MINUTES 07 SECONDS WEST, 167.47 FEET (167.50 FEET RECORD), TO 1 INCH IRON PIPE; 4) THENCE SOUTH 21 DEGREES 22 MINUTES 30 SECONDS WEST, 185.96 FEET (186.00 FEET RECORD), TO A 1 INCH IRON PIPE; 5) THENCE SOUTH 68 DEGREES 31 MINUTES 07 SECONDS EAST, 23.47 FEET (22.36 FEET RECORD), TO A 1 INCH IRON PIPE; 6) THENCE SOUTH 21 DEGREES 17 MINUTES 24 SECONDS WEST, 120.00 FEET; 7) THENCE SOUTH 89 DEGREES 49 MINUTES 02 SECONDS WEST, 78.14 FEET, TO A 1 INCH IRON PIPE; 8) THENCE NORTH 51 DEGREES 56 MINUTES 39 SECONDS WEST, 99.59 FEET (99.54 FEET RECORD); 9) THENCE NORTH 70 DEGREES 41 MINUTES 59 SECONDS WEST, 78.16 FEET; 10) THENCE NORTH 88 DEGREES 08 MINUTES 28 SECONDS WEST, 78.84 FEET; 11) THENCE NORTH 89 DEGREES 43 MINUTES 30 SECONDS WEST, 168.36 FEET; 12) THENCE SOUTH 31 DEGREES 05 MINUTES 04 SECONDS WEST, 89.64 FEET, TO A 1 INCH IRON PIPE; 13) THENCE SOUTH 01 DEGREES 21 MINUTES 18 SECONDS EAST, 158.00 FEET; 14) THENCE SOUTH 59 DEGREES 40 MINUTES 13 SECONDS EAST, 57.67 FEET; 15) THENCE SOUTH 37 DEGREES 12 MINUTES 58 SECONDS WEST, 148.98 FEET, TO A 1 INCH IRON PIPE; 16) THENCE SOUTH 14 DEGREES 40 MINUTES 46 SECONDS WEST, 66.00 FEET (66.12 FEET RECORD), TO A 1 INCH IRON PIPE AND A POINT ON A NON- TANGENT CURVE; 17) THENCE EASTERLY, 8.88 FEET (8.94 FEET RECORD), ALONG SAID NON-TANGENT CURVE, CONCAVE NORTH, HAVING A RADIUS OF 183.00 FEET, A CHORD BEARING SOUTH 73 DEGREES 52 MINUTES 30 SECONDS EAST, AND A CHORD DISTANCE OF 8.88 FEET, TO A 1 INCH IRON PIPE; 18) THENCE SOUTH 75 DEGREES 34 MINUTES 47 SECONDS EAST, 20.30 FEET (20.47 FEET RECORD), TO A 1 INCH IRON PIPE; 19) THENCE SOUTH 14 DEGREES 34 MINUTES 25 SECONDS WEST, 120.10 FEET (120.00 FEET RECORD), TO A 1 INCH IRON PIPE; 20) THENCE NORTH 75 DEGREES 18 MINUTES 58 SECONDS WEST, 248.70 FEET (248.68 FEET RECORD), TO THE POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS EXCEPT THAT PART IN THE SOUTHEAST QUARTER IN SAID SECTION 11. The public hearing may be continued from time to time without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville Community Development Department, City Hall, 800 Game Farm Road, Yorkville, Illinois 60560, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Economic Development Committee #2 Tracking Number EDC 2019-16 Unified Development Ordinance - RFP City Council - February 26, 2019 10/23/18 Approval of RFP to solicit for UDO 2018-72 Majority Approval Approval of RFP award to Houseal Lavigne for a Unified Development Ordinance. Krysti J. Barksdale-Noble Community Development Name Department Summary: As the City Council will recall, in November staff solicited Request for Proposals (RFP) for a Unified Development Ordinance (UDO). At the close of the RFP, the City received a total of two (2) submissions. Upon evaluation of the methodology and proposed project scopes, the review panel, consisting of the Community Development Director, the Assistant City Administrator and the Senior Planner interviewed both respondent firms. While each candidates’ proposals were very strong, it was the decision of the review panel that the Houseal Lavigne Associate’s proposal was most impressive and provided an all- inclusive project methodology, previous “out-of-the-box” civic engagement programs and smart- code deliverable envisioned for the Unified Development Ordinance. Below is an overview of the selection process, review criteria, candidate analysis, and decision-making approach used as a basis for our joint recommendation. RFP Candidates: As previously mentioned, the City received two (2) submissions in response to the Unified Development Ordinance (UDO) Request for Proposal. Below is a summary matrix of those submittals in alphabetical order. Firm Location Proposal Summary Highlights Cost Antero Group, LLC Chicago, IL • All “in-house” Project Team • Firm specializes in comprehensive plans, zoning ordinances, subdivision ordinances, commercial corridor plans, civil engineering and economic development services. • Team of unban designers, planners and civil engineers. • Emphasis on reviewing current regulations and review practices, as well as zoning cases form past 5-7 years to provide a “Key Issues Report” prior to engaging in the preparation of the draft UDO. • Traditional & Online Community Engagement Program $100,000 Houseal Lavigne Associates Chicago, IL • Partnered with enCode Plus (web -based “smart-code” technology) • Firm specializes in all areas of zoning, community planning, urban design, and economic development. Has also completed two (2) recent Unified Development Ordinances. • Emphasis on technical analysis & best management practices; district standards & concepts; development standards; subdivision design/improvements; and migration of written code to smart-code online with interactive site-specific zoning analysis capabilities. • Traditional and website/app-based Community Engagement Approach utilizing “map. Social” a proprietary map-based civic engagement platform. $140,610 Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Jason Engberg, Senior Planner Date: February 12, 2019 Subject: Unified Development Ordinance (UDO) – RFP Recommendation of Contract Award – Houseal Lavigne Review Criteria: Each proposal was ranked using the following criteria areas reviewed by staff: Methodology, Relevant Projects, Project Team Experience, Understanding of Local Conditions and Project Cost. Points were attributed to each criteria area, weighted by importance, to determine the firms’ ability to successfully complete the objectives of the RFP. After tabulating the scores of the staff who reviewed the proposals, an overall score was given. The maximum total score to be obtained by a proposal was 100 points. Below is a detailed description of each criteria area and the point valuation assigned to it. Methodology (40 points) This area reviewed the firm’s explanation of the general and technical approaches and processes to be employed for executing the requirements of the project objectives requested in the RFP which includes: • Review and assess the land use regulations of the Zoning Ordinance, Subdivision Control Ordinance and Standard Specifications, Landscape Ordinance, Stormwater Management Ordinance, Appearance Code and all other relevant City Ordinances governing development. • Identification of deficiencies and inconsistencies within these variance ordinances and propose recommendations prior to fully incorporating changes into the formal UDO draft document. • Modernization of design standards. • Alignment of the UDO with the goals and action steps outlined in the Comprehensive Plan Update 2016. • Incorporate the Downtown Overlay District with streetscape master plan guidelines and Form Based Code regulations into the UDO. • Use of innovative methods to cooperatively develop regulations with City staff and consultants throughout the development of the UDO. • Integration of codes into a user-friendly format so that all development related regulations are consolidated into a single document and easily cross-referenced. Relevant Projects (20 points) A brief summary provided of at least three (3) recent relevant projects which are similar in scope to the Unified Development Ordinance RFP project objectives. The firms also submitted client contact information for the referenced projects. Project Team Experience (15 points) Resumes and credentials of all personnel assigned to the project including specific experiences each team member will contribute to the project as well as identifying and defining their individual roles. Understanding of Local Conditions (15 points) General knowledge of and familiarity with the current policies and ordinances (i.e., comprehensive plan) related to development in Yorkville, and specifically to the existing codes which regulate development (zoning, subdivision control, landscaping, appearance code, etc.) Project Cost (10 points) Submittal of a cost breakdown for the proposed Unified Development Ordinance (UDO) RFP, supplemented with appropriate explanatory detail and justifying costs and calculations. Candidate Analyses: Of the two (2) firms interviewed, Houseal Lavigne’s proposal scored the highest with a combined average score by the staff reviewers of 87 out a possible 100 points, as detailed below: ANTERO GROUP HOUSEAL LAVIGNE Methodology 33.0 38.3 Relevant Projects 13.3 18.3 Project Team Experience 12.3 13.3 Understanding of Local Conditions 12 10.6 Project Cost 9.3 6.6 TOTAL AGGREGATE SCORE 79.9/100 87.1/100 Houseal Lavigne Associates Proposal The above scoring was based on Houseal Lavigne’s proposal providing the strongest interview/in-person presentation, project methodology, partnership with enCode Plus for the robust web-based smart-code technology and depth of recent relevant projects of both submittals. Their proposal also offered an eight (8) step project approach detailed below under “Methodology”. Methodology The eight (8) step project approach proposed by Houseal Lavigne Associates consists of (1) Project Initiation & Outreach; (2) Technical Analysis & Best Practices; (3) Draft District Standards and Concepts; (4) General Development Standards; (5) Draft Subdivision Design/ Improvements; (6) Administrative & Procedural Standards; (7) Draft & Final UDO; (8) Web- based “Smart-Code” Integration. The scope of the work as detailed above will consist of several staff meetings; public workshops/focus groups; applicability assessment and research of existing and proposed codes; evaluation of neighborhoods, corridors, and districts; Planning and Zoning Commission workshops and meetings; public hearings; and development of “user-friendly” content as part of the smart code with interactive, site-specific zoning analysis capabilities. Relevant Projects Along with their thorough technical code and design approaches, Houseal Lavigne offered three (3) relevant project summaries all consisting of prior Unified Development Ordinances recently completed in Bloomington, Illinois, Ardmore, Oklahoma, and Cary, Illinois. These projects span over serval years, with the most recent in 2018 for Cary, Illinois which transformed the Village’s zoning ordinance into a UDO, addressing issues such as adding and consolidating districts based on non-conformities analysis, modernizing parking and landscaping standards, updating subdivision regulations and re-writing the sign ordinance to comply with recent court decisions. Staff has reviewed some of these studies and also contacted the former clients to understand the working relationship they had with Houseal Lavigne and the fulfillment of deliverables promised. Project Team Experience Houseal Lavigne has provided public sector clients with various urban planning design related services such as zoning ordinance update, downtown regulatory strategies and neighborhood zoning, as well as a unified development ordinance. The project team assembled for this Unified Development Ordinance proposes an interdisciplinary approach which allows for a more cohesive regulatory document and hi-tech end-product accessible to staff and the public. Understanding of Local Conditions During the in-person interview regarding their proposal for the Unified Development Ordinance RFP, Houseal Lavigne showed familiarity of the City’s recently adopted Comprehensive Plan Update; current awarded RFP for the Downtown Overlay District Master Streetscape Plan and Form-Based Code; as well as the existing ordinances related to zoning, landscaping, subdivision control and appearance standards. Project Cost & Project Schedule Per the proposal, Houseal Lavigne will provide the Unified Development Ordinance for $140,610.00, which includes approximately 1,040 hours of work. As presented, this proposal is estimated to have a total twenty-four (24) month completion schedule with the kick-off estimated in March 2019 and completion in December 2020. The fee estimate includes plan preparations, meeting attendance and public engagement workshops/forums, as well as the web-based “smart- code”, enCode Plus, implementation required as part of the RFP. While this proposal was the not the least of the submitted RFP fees, it was the most comprehensible and provided a more realistic projection of anticipated project hours. Additionally, the proposal provides the cost for yearly enCode Plus maintenance fees and pricing for optional features such as the embedded calculator. Staff proposes to include with this request the first year of enCode Plus maintenance (Advanced 180) at $5,250.00 and the embedder calculator at $2,500.00 for a total price of $148,360.00. Currently staff has budgeted $50,000.00 for FY 2019 (available now to initiate the project with HL and cover the start up with enCode Plus). Staff has also proposed $50,000 for FY 2020 (beginning April 2019), and will request an additional $50,000.00 in FY 2021 (beginning April 2020) to complete the project. This lines up perfectly with the estimated 2-year timeframe for completion proposed by the consultant with expected project close out in December 2020. Further, staff anticipates once the online “Smart-Code” platform is up and running, and with the proposed new city-wide ERP system, the Community Development Department can discontinue its current iWorqs property maintenance tracking and online permitting module and devote those annual contract fees (approximately $7K annually) to the enCode Plus system. The Antero Group Proposal The Antero Group’s overall aggregate score of 79.9 out of 100. Their interview presentation and interdisciplinary project team (urban designers, planners and civil engineers) placed them very competitively with the preferred candidate. However, where staff made the distinction between Houseal Lavigne Associates and the Antero Group was Houseal Lavigne’s vast catalogue of unified development ordinance preparation experience, site specific design capabilities, methodology and most importantly, the partnership with enCode Plus for the smart- code technology. Staff Recommendation: Based on the strong methodology, partnership with enCode Plus, reasonable proposed project costs, it is staff’s recommendation to award the RFP contract for the Unified Development Ordinance (UDO) to Houseal Lavigne Associates for a commitment of $140,610.00 with the understating that additional fees to be paid directly to enCode Plus in the amount of $7,750 for 1st year maintenance and embedded calculator for a grand total of $148,360, as outlined in the RFP submittal. The award candidate will attend Tuesday’s meeting for a brief presentation and to answer any questions the Council may have regarding this recommendation. Resolution No. 2019-____ Page 1 Resolution No. 2019-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH HOUSEAL LAVIGNE ASSOCIATES, LLC. WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City sought proposals for technical and professional services for the creation of a unified development ordinance for the City; and, WHEREAS, after a thorough review of the proposals received, the City Council has determined that the proposal presented by Houseal Lavigne Associates, LLC. is in the best interest of the City and hereby approves an agreement for such services. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE UNITED CITY OF YORKVILLE, ILLINOIS AND HOUSEAL LAVIGNE ASSOCIATES, LLC. between the City and Houseal Lavigne Associates, LLC. attached hereto as Exhibit A and made a part hereof by reference, is hereby approved, and the City Administrator be and is hereby authorized to execute said Agreement on behalf of the United City of Yorkville. Section 2: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2019. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Resolution No. 2019-____ Page 2 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2019. ______________________________ MAYOR Houseal Lavigne Associates | United City of Yorkville | UDO 1 PROFESSIONAL SERVICES AGREEMENT FEBRUARY __, 2019 BETWEEN THE UNITED CITY OF YORKVILLE, ILLINOIS AND HOUSEAL LAVIGNE ASSOCIATES, LLC. Houseal Lavigne Associates | United City of Yorkville | UDO 2 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE UNITED CITY OF YORKVILLE, ILLINOIS AND HOUSEAL LAVIGNE ASSOCIATES, LLC. THIS AGREEMENT, made and entered into this ____ day of ___________, 2019, by and between HOUSEAL LAVIGNE ASSOCIATES LLC., an Illinois Limited Liability Company with principal offices at 188 W. Randolph, Suite 200, Chicago, IL 60601 (hereinafter referred to as the "CONSULTANT"), and the UNITED CITY OF YORKVILLE, ILLINOIS, a municipal corporation of the State of ILLINOIS, whose mailing address is 800 Game Farm Road, Yorkville, Illinois 60560 (hereinafter referred to as the "CLIENT"). WITNESSETH THAT: WHEREAS, the CLIENT desires to engage the services of the CONSULTANT to furnish technical and professional assistance in connection with the preparation of the Yorkville Unified Development Ordinance (hereinafter referred to as the "PROJECT") and the CON- SULTANT has signified its willingness to furnish technical and professional service to the CLIENT; and WHEREAS, the CONSULTANT represents to the CLIENT that it has sufficient expertise and resources to enable it to provide such advice and assistance to the CLIENT; and NOW, THEREFORE, the parties do mutually agree as follows: Houseal Lavigne Associates | United City of Yorkville | UDO 3 A. Scope of Consultant's Services The CONSULTANT agrees to perform in a good and professional manner those services described in Attachment A, Scope of Services, a copy of which is attached hereto and incorporated in this AGREEMENT. All documents, work papers, maps, and study materials produced by the CONSULTANT in the performance of these services become the property of the CLIENT during and upon completion of the services to be performed under this AGREEMENT. B. Services to be Provided by the Client All existing information, data, reports and records which are useful for carrying out the work on this PROJECT and which are owned or controlled by the CLIENT shall be furnished to the CONSULTANT in a timely manner. The completion of the services to be performed by the CONSULTANT under this AGREEMENT is contingent upon the receipt from the CLIENT, at no cost to the CONSULTANT, the data and reports and other material as described in Attachment A, Section 1, in a timely manner. If, by reason of any fault of CLIENT, the information, data, reports and records to be provided by the CLIENT are not made available to the CONSULTANT in a timely manner, the CONSULTANT may, at its option, stop work on the PROJECT until such materials are provided. C. Meetings and Consultant Visits The CONSULTANT will attend meetings associated with the following tasks, and any additional meetings deemed reasonable and needed to complete the PROJECT, as outlined in Attachment A, Scope of Services. 1a: Project Initiation – Staff Meeting & Review of Preliminarily Issues 1b: Planning and Zoning Commission Workshop 1c: Residential Areas Zoning Workshop 1d: Commercial and Industrial Areas Zoning Workshop Houseal Lavigne Associates | United City of Yorkville | UDO 4 1e: Subdivision Ordinance Focus Group 2d: City Staff Working Session 2e: PZC Meeting 3e: Staff Review Meeting 3f: PZC Meeting 4b: Staff Review Meeting 5c: Staff Review Meeting 5d: PZC Meeting 6b: Staff Review and Meeting 6c: PZC Meeting 7b: Staff Review Meeting 7c: PZC Meeting 7e: Public Hearing 7f: City Council Presentation and Adoption A meeting within the body of this AGREEMENT shall mean a gathering requiring the atten- dance of the CONSULTANT or CONSULTANT's staff, including workshops, formal presentations and meetings. Public meetings shall be scheduled at least seven (7) to fifteen (15) days in advance, and public hearings shall be scheduled with sufficient advance notice to comply with state and local notice requirements. Attendance at additional meetings will be subject to the provisions of Article M (Extra Work) of this AGREEMENT. The CONSULTANT may conduct "site visits" to gather information, data, and perform field reconnaissance. These "site visits" shall not be counted as meetings under this AGREEMENT. D. Deliverables CONSULTANT agrees to provide products to the CLIENT as follows: 1: Workshop Summaries 1: Project Website and online outreach platform (map.social) (optional) 2: Summary and presentation of outreach, research, and assessment 3: Draft Residential and Agricultural District Standards 3: Draft Commercial and Industrial District Standards 3: Draft Special District Standards (OS, PUD, Downtown Overlay) 3. Proposed Zoning Districts Map 4: Prelim Amendments for Parking, Landscaping, Development Standards, etc 5: Draft Modified Subdivision Design/Improvement Regulations 6: Draft Administrative, Applications, Approval, and Procedures 7: Draft UDO Ordinance Houseal Lavigne Associates | United City of Yorkville | UDO 5 7: Revised UDO & Final Legal Review 7: City Council Presentation and Adoption 8: enCode Plus ready Yorkville UDO Document The CONSULTANT shall provide all deliverables at least five (5) days in advance of all public meetings. All deliverables become the property of the CLIENT, including all hard copies and electronic file copies. E. Changes The CLIENT may, from time to time, request changes in Attachment A, Scope of Services, of the services to be performed by the CONSULTANT hereunder. Such changes, including any appropriate increase or decrease in the amount of compensation, which are mutually agreed upon, shall be incorporated in written amendments to this AGREEMENT. F. Consultant's Compensation The CONSULTANT shall be compensated for services rendered under the terms of this AGREEMENT on the basis of the CONSULTANT’s hourly rates as stated under Article G (Hourly Rates) and Attachment A for the staff time devoted to the PROJECT, and for directly related project expenses. The maximum cost for CONSULTANT services under this AGREEMENT is $140,610, including directly related job expenses. Directly related job expenses include, but are not limited to: travel, printing, graphic reproduction, mailing, the purchase of additional maps, plans and reports and other out-of-pocket expenses that are related to carrying out services under this AGREEMENT. Any reimbursable expenses that are not enumerated above must be identified by the CONSULTANT and approved by the CLIENT. The CONSULTANT will not exceed the “not to exceed amount” without specific written authorization from the CLIENT or an amendment to this AGREEMENT. The Houseal Lavigne Associates | United City of Yorkville | UDO 6 CONSULTANT represents and warrants that absent Extra Work, as referenced in Article M, all work to be performed under this AGREEMENT can and will be performed without exceeding the maximum compensation amount and directly related job expense amount, both set forth above. G. Hourly Rates The CONSULTANT reserves the right to increase the hourly charge rates, but only after one calendar year from the date of this AGREEMENT, provided however that the maximum CONSULTANT costs as provided in Section F shall not be exceeded. The CLIENT shall be notified at least 30 days in advance and increase must be agreed to in writing by both parties. Hourly rates in effect for purposes of this AGREEMENT are provided in Attachment A. H. Method of Payment The CONSULTANT will submit invoices for services performed and directly related job expenses incurred on the PROJECT during the billing period. The CONSULTANT will submit monthly invoices for services performed and directly related job expenses incurred on the PROJECT during the billing period. Invoices are due and payable no later than thirty (30) days from the date of CLIENT's receipt of the invoice and in accordance with the governmental prompt payment act. I. Time of Performance The services of the CONSULTANT will begin upon delivery to the CONSULTANT of an executed copy of this AGREEMENT, and shall, absent causes beyond the reasonable control of the CONSULTANT, be completed within twenty-four (24) months of delivery of Houseal Lavigne Associates | United City of Yorkville | UDO 7 said executed AGREEMENT. The completion of services by the CONSULTANT shall be, among other things, contingent upon the timely receipt of the services, data, and other reports described in Attachment A, Scope of Services and upon the timely conduct by the CLIENT of meetings and decisions required for its purposes in the execution of Attachment A. For the purpose of this AGREEMENT, timely shall mean that decisions and choices be made within ten (10) working days for CLIENT staff review of CONSULTANT submittals, services, data, and reports as are delivered to the CLIENT’s representative; and twenty- one (21) calendar days for such decisions and choices to be made by the City Council, or other elected or appointed bodies of the CLIENT. If the CLIENT requests that CONSULT- ANT perform Extra Work as defined in Article M such as is not now included in Attachment A, the CONSULTANT, if agreed to by the CLIENT, may suspend work on the PROJECT or a portion of the PROJECT, and may extend the period of time allotted to perform the services identified in Attachment A under this AGREEMENT, to a mutually agreed upon period of time necessary to compensate for Extra Work. Where the CLIENT and CONSULTANT mutually agree to extend the period of time to perform services under this AGREEMENT, the hourly rates may not be increased beyond those set forth in Section G. of this AGREEMENT, provided that the cause or reasons of such extension(s) are not the fault of the CLIENT. J. Excusable Delays The CONSULTANT shall not be in breach of this AGREEMENT by reason of any failure in performance of this AGREEMENT in accordance with its terms if such failure arises out of causes beyond the reasonable control and without the fault or negligence of the CONSULTANT. Such causes may include, but are not restricted or limited to, acts of God or of the public enemy, acts of government in either its sovereign or contractual capacity, Houseal Lavigne Associates | United City of Yorkville | UDO 8 fires, floods, strikes, and unusually severe weather, but in every case, so long as the failure to perform is beyond the reasonable control and without the fault or negligence of the CONSULTANT, the CONSULTANT shall not be deemed to be in breach of this AGREEMENT. K. Termination The CLIENT shall have the right to terminate this AGREEMENT by written prior notice to the CONSULTANT at least five (5) working days before the specified effective date of such termination. In such event, documents and work papers prepared by the CONSULTANT under this AGREEMENT shall become the property of the CLIENT. On receipt of said documents and work papers by the CLIENT, the CONSULTANT shall receive compensation and reimbursement for the work actually performed before the date of termination, in accordance with Article F, CONSULTANT’s Compensation, of this AGREEMENT, less payment for services and expenses previously paid. L. Non-discrimination The CONSULTANT has an Affirmative Action program and shall engage in lawful employment practices. The CONSULTANT shall not fail, refuse to hire, discharge, or otherwise discriminate against any individual with respect to his or her compensation, terms, conditions, or privileges of employment, because of such individual's race, color, religion, sex, national origin, or handicap unrelated to the individual's ability to perform the duties of the position. Houseal Lavigne Associates | United City of Yorkville | UDO 9 M. Extra Work If requested and agreed to in writing by the CLIENT and CONSULTANT, the CONSUL- TANT will be available to furnish, or obtain from others, Extra Work of the following types: 1. Extra work or extended services due to changes in the general scope or timing of the PROJECT, including, but not limited to; changes in size, complexity or character of the work items; acceleration of the work schedule involving services beyond normal working hours; non-delivery of any materials, data, or other information to be furnished by the CLIENT not within the reasonable control of the CONSULTANT. 2. Additional or extended services, including PROJECT administration due to the prolongation of the period of delivery of services specified in this AGREEMENT time through no fault of the CONSULTANT. 3. Attendance at additional meetings beyond those made part of the AGREEMENT. 4. Other additional services requested and agreed to by the CLIENT and CON- SULTANT, which are not otherwise provided for under this AGREEMENT. The compensation and schedule for completing Extra Work authorized by the CLIENT shall be subject to negotiation between the CLIENT and the CONSULTANT in accordance with the provision of Article E (Changes) of this AGREEMENT. However, the hourly rate in effect at the time of any change authorizing Extra Work will continue to be in effect for such Extra Work. N. Entire Agreement This agreement, including the attachments to this agreement, contains the entire agreement of the parties. It may not be changed orally but only by an amendment in writing executed by the parties to this AGREEMENT. Houseal Lavigne Associates | United City of Yorkville | UDO 10 O. Governing Law This AGREEMENT will be governed by and construed in accordance with the laws of the State of Illinois and within the jurisdiction of Kendall County. P. Client Representative to Consultant The CLIENT designates Krysti J. Barksdale-Noble to act as its representative with respect to the work to be performed under this AGREEMENT, and such person shall have authority to transmit instructions, receive information, interpret and define CLIENT's policies and provide decisions in a timely manner pertinent to the work covered by this AGREE- MENT until the CONSULTANT has been advised in writing by the CLIENT that such authority has been revoked. The CONSULTANT designates John Houseal and Nik Davis as the CONSULTANT's representatives to the CLIENT. Q. Conflict of Interest The CONSULTANT certifies that to the best of its knowledge no person associated with the CONSULTANT has any interest that would conflict in any manner or degree with the performance of the AGREEMENT. R. Default If it should appear at any time that the CONSULTANT has failed, refused, or delayed to perform or satisfy the PROJECT or any other requirement of this Agreement (“Event of Default”), and fails to cure any such Event of Default within ten business days after the CONSULTANT’s receipt of written notice of such Event of Default from the City, then the City shall have the right, without prejudice to any other remedies provided by law or equity, to pursue any one or more of the following remedies: Houseal Lavigne Associates | United City of Yorkville | UDO 11 1. Cure by CONSULTANT. The City may require the CONSULTANT, within a reasonable time, to complete or correct all or any part of the PROJECT that is the subject of the Event of Default; and to take any or all other action necessary to bring the CONSULTANT and the PROJECT into compliance with this Agreement. 2. Termination of Agreement by City. The City may terminate this Agreement pursuant to Article K of this Agreement. 3. Withholding of Payment by City. The City may withhold from any payment, whether or not previously approved, or may recover from the CONSULTANT, any and all costs, including attorneys’ fees and administrative expenses, incurred by the City as the result of any Event of Default by the Consultant or as a result of actions taken by the City in response to any Event of Default by the CONSULTANT. Houseal Lavigne Associates | United City of Yorkville | UDO 12 IN WITNESS WHEREOF, the CLIENT and the CONSULTANT have executed this AGREEMENT on the date and year first above written. CONSULTANT: HOUSEAL LAVIGNE ASSOCIATES, LLC. X___________________________________________ John A. Houseal, AICP Principal Date:___________________ CLIENT: UNITED CITY OF YORKVILLE X___________________________________________ Name/Title: ______________ ________________ Date:___________________ Houseal Lavigne Associates | United City of Yorkville | UDO 13 ATTACHMENT A SCOPE OF SERVICES and HOURLY RATES This section describes the Scope of Services for preparing the Unified Development Ordinance for the United City of Yorkville. Section 1 Whereas the scope of services will be undertaken by the CONSULTANT, it is understood and agreed that the CLIENT will provide the following assistance to the CONSULTANT: 1. The CLIENT, with the CONSULTANT's assistance, will schedule and arrange and provide notices for all meetings and workshops including contacting agencies, individuals and citizens to be invited to meetings. 2. The CLIENT, with the CONSULTANT'S assistance, will collect and compile previously prepared and available reports, projects, studies, maps and other data owned or in control of the CLIENT and that might be useful for the project. 3. The CLIENT will provide to the CONSULTANT an up-to-date base map (electronic and hard copy) for the City, including GIS files and information. Houseal Lavigne Associates | United City of Yorkville | UDO 14 Section 2 SCOPE OF WORK Below is a detailed, step-by-step, Scope of Work for completing the United City of Yorkville’s Unified Development Ordinance (UDO) assignment. The Scope of Work contains several steps, including staff meetings; public workshops; “best practices” research and applicability assessment; evaluation of neighborhoods, corridors, and districts; Planning and Zoning Commission and City Commission workshops and meetings, public hearings, development of “user-friendly” formats, and more. Step 1: Project Initiation and Outreach Step 1 represents the kick-off of the project and is designed to provide City staff and the consultant team with opportunities to set project expectations and protocols, convey issues and concerns with the existing code, and engage those who administer and are impacted by the code. 1a: Project Initiation – Staff Meeting & Review of Preliminarily Issues This step will include a meeting with City staff to review various aspects of the project, including the schedule, expectations of local appointed and elected leaders, and public outreach and adoption process. The meeting will also provide an opportunity for staff and consultants to discuss any issues related to the present ordinances already identified by staff. If necessary, staff may lead a driving tour of the City to point out specific instances where current zoning and subdivision regulations either conflict with or complement community development objectives. 1b: Planning and Zoning Commission Workshop This step will include a workshop with City staff and the Planning and Zoning Commission (PZC) to identify, review, and discuss zoning related matters within the City. The PZC members have a unique perspective and insight into local zoning, planning, and development issues and will provide vital feedback and project focus. They also can articulate frustrations with current ordinances as policy tools, such as difficulties in navigating the document, unclear regulations, inconsistent references or definitions, issues with procedures and enforcement, etc. 1c: Residential Areas Zoning Workshop A workshop will be conducted with City residents to identify, review, and discuss zoning and ordinance related matters pertaining to the City’s residential areas/neighborhoods. Attendees could include residents, neighborhood groups, local builders, local residential architects, and more. 1d: Commercial and Industrial Areas Zoning Workshop A workshop will be conducted with business owners and managers in the City. This workshop will allow the local business community to provide input regarding the impact of zoning and subdivision controls on their ability to invest in Yorkville, successfully operate a business, and meet the goals that the City has set forth for development. Attendees should include local business owners and managers, developers, local commercial and industrial property owners, and more. Houseal Lavigne Associates | United City of Yorkville | UDO 15 1e: Subdivision Ordinance Focus Group We will work with City staff and officials to identify various stakeholders with extensive experience and understanding of the existing Subdivision Ordinance, including members of the development community, engineers, and significant property owners. We will reconcile preliminary findings with stakeholder input to ensure that recommended changes to subdivision regulations are vetted with respect to development realities. 1f: Project Website Houseal Lavigne is recognized as a leader in technology-based outreach and community engagement. For this assignment, we will work with City staff to determine requirements for a project website that can be used to provide information regarding the zoning update process and documents available for review and comment though the course of the project. As an alternative, we can work with existing City protocol to distribute materials for review through the PZC. The most appropriate approach will be determined through conversations with City staff during project initiation. 1g: map.social (Online Map-Based Engagement Platform) (Optional) Should Yorkville see value in implementing a unique project website, as described in step 1F, we will feature map.social, an interactive web-based community issues mapping tool, on the project website. Developed by Houseal Lavigne, this tool allows users to identify, map, and comment on geographic areas of concern and valued community amenities. map.social simplifies the mapping process and familiarizes users with areas the project may affect in a manner that is exciting, interactive, and effective. Input from users allows us to create a composite map of community issues to assist with the development of the UDO from the perspective of the community. Step 2: Technical Analysis & Best Practices Step 2 includes a full assessment of the current code, as well as the development of a conceptual approach to ensure that the new code addresses local issues and meets statutory requirements. 2a: Assessment of Existing Land Use Regulations A detailed and thorough review of the City’s existing ordinances, including Zoning and Subdivision Control Ordinances, Landscape Ordinance, Stormwater Management Ordinance, Appearance Code, Downtown Overlay Districts (adoption pending), and any other relevant ordinances, will be undertaken as a starting point for preparing the new ordinance. The existing code will also be evaluated with respect to the recommendations and objectives of the City’s Comprehensive Plan and other adopted policies. This step will highlight areas where the existing zoning district boundaries and related regulations are inconsistent with either what is currently built or what is envisioned as expressed in adopted plans and policies. This will establish a framework for the calibration of regulations to meet these conditions. 2b: “Best Practices” Research and Assessment Extensive research will be undertaken to assess the best practices from around the region and country relating to zoning, development, and subdivision regulations. These best practices will be evaluated for appropriateness and applicability to the Yorkville community. Traditional zoning, form-based codes, hybrid zoning, incentive zoning, planned unit development Houseal Lavigne Associates | United City of Yorkville | UDO 16 ordinances, processes and procedures will all be examined for potential application to the City, its developed areas, and its anticipated growth areas. The result of this task will be a memorandum identifying relevant best practices and their potential application in Yorkville. The memorandum will include; a summary of issues identified through workshops conducted in Steps 1a-1d, a summary of the assessment of the current code conducted in Step 2a, and a conceptual approach to the new code that will address topics related to: • District regulatory metrics and thresholds • Structure and navigability of the code document • The integration of tables, graphics and other tools to clarify regulations and standards • The use of references to other portions of the City’s municipal code • Administrative procedures and processes, permits and approvals 2c: Form-based Code Applicability Analysis – Evaluation of Neighborhoods, Corridors, Districts The United City of Yorkville is currently preparing a Downtown Overlay District with form-based regulations for Downtown Yorkville. This task will entail the evaluation and analysis of how applicable a form-based zoning approach may be to other areas of the City, such as commercial areas, corridors, residential areas and neighborhoods. It will consider the existing character of various residential and commercial areas, the vision as articulated in the Comprehensive Plan, and other factors that may impact the viability of form-based regulations and their implementation. In any case, this step will result in specific recommendations regarding the applicability and implementation of form-based regulations that will be highlighted in dialogue with the PZC as a part of Step 2e. 2d: City Staff Working Session We will conduct a working session with City staff to 1) review input and findings resulting from various workshops, staff comments and direction, the technical analysis of the existing code, and the legal review of the code, and 2) comprehensively review the existing code and identify an overall direction and outline to present to the PZC. 2e: PZC Meeting This step entails a summary presentation to the PZC of the input received and issues identified in preceding steps. A preliminary approach will be also discussed, and the PZC will be invited to provide feedback regarding the proposed conceptual direction of the new code, and its responsiveness to local issues discussed thus far. This meeting will also include a conversation regarding the recommendations developed as a part of step 2c pertaining to the applicability of further form-based regulations. Step 3: Draft District Standards & Concepts (existing Title 10: Ch. 3, 5 – 13) Step 3 includes the development of draft zoning language for all districts identified in the existing code. During this step, we anticipate regular contact with City staff to review incremental recommendations and technical language. The PZC will be engaged at key points to provide input regarding general district regulations, then other regulations that complement the functionality and character of various districts. The creation of new districts and the elimination of some existing districts may be a part of this step. Houseal Lavigne Associates | United City of Yorkville | UDO 17 3a: Draft Residential and Agricultural District Standards Preliminary Residential and Agricultural District Standards will be prepared for local consideration and discussion, based on community feedback, research and assessment, and community goals and objectives. This phase of the UDO process will focus on district issues and will be presented in an easy to use manner—enabling residents, builders, City officials, and staff to effectively implement the new regulations. This step will include use classifications and standards related to height, coverage, setback, and more. 3b: Draft Commercial and Industrial District Standards Preliminary Commercial and Industrial District Standards will be prepared, similar to Step 3a, however this phase of the UDO process will focus on the City’s non-residential areas. These draft standards are intended to respond to the needs of business owners in a manner that is balanced with other City objectives. Both the form and function of the City’s commercial and industrial areas will be effectively addressed with the new regulations, in a manner consistent with the priorities of the 2016 Comprehensive Plan. This step will include use classifications and standards related to height, coverage, setback, and more. 3c: Special District Standards (OS, Downtown Overlay) Preliminary District Standards will be prepared for special districts including Open Space, Downtown Overlay districts, and any new overlays. We will work with City staff to carefully review these districts to identify specific problems or concerns that need to be addressed and then prepare standards that improve the efficiency and effectiveness of the special districts as tools to help the City implement its priorities and Comprehensive Plan recommendations. 3d. Proposed Zoning Districts Map Consistent with proposed zoning districts, an official zoning map will be prepared for consideration. The map could reflect new districts, boundary changes to existing districts, or the elimination of some districts. 3e: Staff Review Meeting This step will include a meeting or conference call with City staff to review the draft district regulations, and any proposed map changes. Appropriate modifications will be made prior to presentation to the PZC. 3f: PZC Meeting A meeting will be conducted with the PZC to review and discuss the Draft district standards. Appropriate revisions will be made based on PZC review and discussion. Step 4: General Development Standards (exist Title 10: Ch. 14, 16-20, Landscaping, Stormwater Management, Appearance Codes) Step 4 includes the drafting of sections of the code related to “development standards of general applicability”. These will include the drafting of sections of the code and regulations that impact all districts, including regulations related to general site development standards, landscaping standards, use-specific regulations, parking design and capacity, and design and location standards. Each set of standards and regulations will include the creation of relevant graphics to illustrate regulatory concepts and standards. Houseal Lavigne Associates | United City of Yorkville | UDO 18 4a: Preliminary Amendments for Parking, Landscaping, Development Standards, etc. Preliminary amendments for several “non-district” sections of the code will be prepared for local consideration and discussion. These will likely include but not be limited to parking, loading, landscaping, telecommunications infrastructure, alternative energy, definitions, and more. This step will also involve updates and revisions to the sign ordinance. 4b: Staff Review Meeting This task will include a meeting or conference call with City staff to review the draft standards for general development. Appropriate modifications will be made prior to presentation to the PZC. Step 5: Draft Subdivision Design/Improvements (existing Title 11) Step 5 includes modifications to the subdivision code to ensure that it aligns with zoning regulations, the goals of the Comprehensive Plan, and the direction set forth for the new Unified Development Ordinance. 5a: Review of Subdivision Code for Compatibility and Best Practices This Step includes the review of the subdivision control ordinance to ensure that its procedures, requirements and standards align with the Comprehensive Plan and national best practices, as it relates to parks and infrastructure provisions, street and lot dimensions, review and permitting procedures, and approval and appeals, and more. 5b: Draft Modified Subdivision Design/Improvement Regulations This step includes the drafting of a modified subdivision code that reflects input from previous steps. 5c: Staff Review Meeting This step will include a meeting or conference call with City staff to review revisions to subdivision design/improvement regulations prior to incorporation into the Unified Development Ordinance. Appropriate modifications will be made prior to presentation to the PZC. 5d: PZC Meeting A meeting will be conducted with City staff and the PZC to review and discuss draft language developed as part of Steps 4 and 5. At this point in the process, the PZC will be engaged to discuss the regulations guiding development in each district, supplemental regulations, and subdivision regulations applicable throughout the City. Appropriate revisions will be made based on PZC review and discussion. Step 6: Administrative and Procedural Standards (existing Title 10: Ch. 1 – 2, 4, 15) Step 6 includes the drafting of sections of the code related to administrative processes and support materials. This section will seek to maximize the efficiency of zoning review so that development quality in Yorkville can be improved and permitted, including updates to non- conformity regulations, and procedural requirements for applicants, review standards, and processes for various zoning adjustments (variations, amendments, special uses, planned unit developments, and more). This step also includes the drafting of definitions that will support regulatory concepts and minimize the likelihood of inconsistent interpretation of regulations. Additionally, any relevant graphics will be created to illustrate procedural steps or concepts that Houseal Lavigne Associates | United City of Yorkville | UDO 19 could otherwise be subject to interpretation. 6a: Draft Administrative, Applications, Approval, and Procedures This step will result in recommendations for application and approval procedures. It will also include flow charts and diagrams clearly articulating such procedures in order to ensure that applicants and code administrators understand who is responsible for various recommendations or approvals. 6b: Staff Review Meeting This step will include a meeting or conference call with City staff to review the draft administrative and procedural standards. Appropriate modifications will be made prior to presentation to the PZC. 6c: PZC Meeting A meeting will be conducted with City staff and the PZC to review and discuss draft language developed as part of Step 6, as it applies to processes and procedures. Appropriate revisions will be made based on PZC review and discussion. Step 7: Draft and Final UDO Step 7 includes the delivery of the Draft Unified Development Ordinance, review and revisions to the Draft UDO, and presentation and adoption of the Final UDO. 7a: Draft UDO Ordinance The draft Unified Development Ordinance will be prepared for local consideration and discussion, based on feedback from previous steps in the planning process. 7b: Staff Review and Meeting A meeting or conference call will be conducted with City staff to review and discuss the Draft UDO. Appropriate revisions will be made based on staff review and discussion. A revised Draft UDO will be prepared for PZC review and discussion. 7c: PZC Meeting A meeting will be conducted with the PZC to review and discuss the Draft Unified Development Ordinance. Appropriate revisions will be made based on PZC feedback. 7d: Revised UDO & Final Legal Review Based on discussion and feedback from staff and the PZC, the revised draft ordinance will be prepared for public hearing. At this time, the City Attorney will also conduct a final legal review to ensure that any modifications are in line with statutory requirements. 7e: Public Hearing A Planning and Zoning Commission public hearing will be conducted consider and recommend action on the draft Unified Development Ordinance. 7f: City Council Presentation and Adoption Following the public hearing and the recommendation of the PZC, appropriate revisions will be Houseal Lavigne Associates | United City of Yorkville | UDO 20 made, and the Final Unified Development Ordinance will be presented to the City Council for adoption. Step 8: Web-Based “Smart Code” Integration Step 8 includes the creation of an online web-based “smart code” version of the UDO with interactive, site specific zoning analysis capabilities. Houseal Lavigne proposes the following web-based “smart code” option, detailed below. enCode Plus enCode Plus is a web-based document presentation and content management system that is designed to ease navigation, understanding, and use of zoning regulations. Pricing for the use of this system after the UDO is adopted varies based on yearly maintenance fees and optional features. Fees associated with these features will be directly billed from encode plus. Houseal Lavigne Associates | United City of Yorkville | UDO 21 Section 3 HOURLY RATES Houseal Lavigne Associates Hourly Rates John Houseal ........................ $205 Nik Davis ............................... $185 Carly Petersen ...................... $120 Jackie Wells .......................... $110 Trisha Stevens ...................... $110 United City of Yorkville, IllinoisUnified Development OrdinanceProposal December 7, 2018 PLANNING DEVELOPMENTDESIGN HOUSEAL LAVIGNE ASSOCIATES, LLC CHICAGO, IL 188 West Randolph Street, Suite 200 Chicago, Illinois 60601 (312) 372-1008 www.hlplanning.com info@hlplanning.com December 7, 2018 Krysti J. Barksdale-Noble Community Development Director Unified City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Dear Ms. Barksdale-Noble, On behalf of Houseal Lavigne, I am pleased to submit this proposal for the preparation of a Unified Development Ordinance (UDO) for the United City of Yorkville. Our depth of experience with the preparation of traditional and form-based codes, as well as design guidelines, for communities throughout the region, and the rest of the United States, makes us uniquely qualified to assist the City with this important project. Our firm’s approach to zoning will balance several important considerations, including the vision for the community as established in its 2016 Comprehensive Plan, the currently underway Downtown Overlay District and streetscape master plan guidelines, and local and regional market realities that will dictate future development. The UDO will create an ordinance environment intended to balance development with the existing form of the community, neighborhood context, site characteristics, and infrastructure and environmental capacities. We don’t presume one zoning approach will be best for a given community. Rather, we bring the expertise necessary to effectively balance euclidean zoning, form-based regulations, modernized design guidelines, performance-based standards, and simple, streamlined review processes into a code that is reflective of local opportunities and priorities. But no matter the context, a zoning code that is clear, concise, easy to use and understand, cooperatively developed, and directly supportive of the City’s goals—are the hallmarks of our approach to zoning. In addition to our community specific approach, Houseal Lavigne is nationally recognized for the integration of technology and graphics in planning and zoning. We strive to take the guesswork out of zoning by using a graphic approach to better communicate regulations in a user-friendly, easy-to-understand, and attractive manner. Our tables, flowcharts, diagrams, plans, and 3D visualizations have the ability to clearly detail every aspect of a zoning code, including bulk and site standards, development standards, use provisions, administrative procedures, and definitions, so that residents, builders, and developers can understand the intent of regulations, and staff, appointed officials, and elected leaders can interpret and administer the code consistently. We will utilize web-based and face-to-face public outreach to engage the Yorkville community and better understand the key issues and potential impacts of development regulations. At the request of the City, the final UDO will be delivered as a web-based “smart code”, integrating enCodePlus technology, with optional features available. We appreciate the opportunity to be considered for this important project and look forward to the prospect of working with you and the Yorkville community on the development of the City’s Unified Development Ordinance. If you have any questions regarding this submittal, please do not hesitate to contact me. Sincerely, Houseal Lavigne John Houseal, FAICP Principal v Proposal Signature Form vii Section 1 Executive Summary 1 Section 2 Organizational Profile & Project Team 6 Section 3 Previous Project Experience 7 Section 4 Methodology 15 Section 5 Project Schedule 22 Section 6 Fee Proposal 23 Section 7 Appendix I TABLE OF CONTENTS viiUnified Development Ordinance• Unified City of YorkvilleHouseal Lavigne United City of Yorkville, Illinois | Unified Development Ordinance Request for Proposal10 PROPOSAL SIGNATURE FORM The undersigned, as proposal responder, declares that he/she has carefully examined all the items of the Specifications and Instructions herein that he/she fully understands and accepts the requirements of the same, and he/she agrees to furnish the specified items and will accept, in full payment therefore, the amount specified below. Proposals shall include all fees required. Note: terms are firm for 90 days. TOTAL PRICE: __________________________________________________________ FIRM NAME: __________________________________________________________ DATE: __________________________________________________________ ADDRESS: __________________________________________________________ __________________________________________________________ TELEPHONE: __________________________________________________________ SIGNATURE: __________________________________________________________ (Person executing response & official capacity) $140,610 (includes Yorkville's one-time enCodePlus initiation fee) Houseal Lavigne 12/07/18 188 W. Randolph Street Chicago, IL (312) 372-1008 SECTION 1 EXECUTIVE SUMMARY 1Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne SECTION 1EXECUTIVE SUMMARY The staff proposed for the United City of Yorkville’s Unified Development Ordinance (UDO) project is made up of a team of professionals with specialized expertise in all areas of zoning, community outreach and engagement, comprehensive and strategic plan recommendation implementation, design standards, and efficient administrative and enforcement procedure development. Our Key Staff have been specifically chosen to provide the United City of Yorkville with a responsive, effective, creative, and user-friendly ordinance for this important project. Houseal Lavigne is an award-winning, innovation-based consulting firm specializing in all areas of zoning, community planning, urban design, and economic development. Houseal Lavigne has distinguished itself as an industry leader in technology and innovation and is recognized nationally for its zoning, outreach, plans, and graphics. Houseal Lavigne has worked with more than 300 communities across the country and has unparalleled experience in a wide variety of planning, zoning, and design projects. Houseal Lavigne prides itself on creativity, collaboration, and delivery of quality. Our Team’s approach prioritizes strong relationships, the exchange of ideas, embracing creativity, and commitment to the integration of technology, innovation, and best practices. Since our firm’s inception, Houseal Lavigne has received 12 awards for “Best Plan” from several state chapters of the American Planning Association (APA) and was awarded the APA’s 2014 National Planning Excellence Award for an Emerging Planning and Design Firm. This prestigious award recognizes our innovative planning approach, targeted implementation strategies, creative and effective outreach, integration of emergent technologies, industry-leading graphic communication, and overall influence on the professional planning profession across the United States. Firm Information Houseal Lavigne 188 W. Randolph St., Suite 200 Chicago, IL 60601 (312) 372-1008 Primary Contact John Houseal, FAICP Principal jhouseal@hlplanning.com (312) 372-1008 x 101 RECENT AWARDS 2018 IL APA Healthy Active Community Award Healthy Chicago 2.0 Special Achievement in GIS Award (Esri) Oshkosh Corporation World Headquarters / Lakeshore Redevelopment VA APA - Commonwealth Plan of the Year Award Bristol Comprehensive Plan 2017 IL APA - Outreach Award Envision Oak Park Comprehensive Plan 2016 MN APA - Innovation Award St. Cloud Comprehensive Plan 2015 MI APA - Daniel Burnham Award (Best Plan) Imagine Flint Master Plan 2014 American Planning Association National Planning Excellence Award for an Emerging Planning & Design Firm MI APA - Planning Excellence Award for Public Outreach - Imagine Flint Master Plan IA APA - Daniel Burnham Award (Best Plan) Coralville Community Plan 2013 Kane County Plan of the Year Award City of St. Charles Comprehensive Plan 2012 IL APA - Daniel Burnham Award (Best Plan) Village of Downers Grove Comprehensive Plan ACEC Illinois - Merit Award - Studies & Research IL 47 Corridor Plan 2 Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne Firm Profile Houseal Lavigne is an award-winning consulting firm specializing in all areas of community planning, economic development and urban design, with expertise in comprehensive planning, corridor planning, downtown planning, neighborhood planning, zoning, market analysis, project implementation and financing, and citizen engagement. We strive for a true collaboration of disciplines and talents, infusing all of our projects with creativity, realism, and insight. Houseal Lavigne provides a fresh approach to urban planning, a strong foundation in contemporary development practices, an insightful understanding of market and economic analysis, and an effective ability to conduct engaging community outreach. Our firm is able to meet the unique challenges of any planning project and develop creative solutions that ensure compatibility between both the existing and the new, and the built and natural environments. Houseal Lavigne provides services ranging from detailed economic analysis to long-term community visioning; from smaller site planning and design projects to larger regional studies; from creating exciting new transit-oriented development plans to revitalizing historic downtowns; and from shaping broad community strategies to creating context- sensitive zoning regulations. Houseal Lavigne consists of a team dedicated professionals experienced in community planning, urban design, and economic development. Our firm has worked with more than 250 communities in states across the country, providing professional planning services for both public and private sector clients. Houseal Lavigne is founded on a set of core principles that, when combined with our professional experience and expertise, creates a consulting firm that stands above the rest. These principles include Better Community Outreach, Commitment to Creativity, Graphic Communication, Technology Integration, and Client Satisfaction. Firm History Houseal Lavigne was founded in 2004 by John Houseal and Devin Lavigne. John and Devin first began working together in 2001 at the planning firm Trkla, Pettigrew, Allen & Payne (TPAP) where John served as a firm Principal and Devin as a Senior Associate. In 2003, TPAP was acquired by URS Corporation where John was promoted to Midwest Director of Urban Planning and Devin to Planning Manager of the Chicago office. In November 2004, they left URS to establish Houseal Lavigne. Despite a sluggish national economy, Houseal Lavigne has flourished, growing from the two founders working in a small room to a staff of 16 in a Downtown Chicago office working in 21 states throughout the nation. SERVICES Comprehensive Planning Downtown Planning Transit-Oriented Development Corridor Planning Neighborhood & Subarea Planning Zoning/Regulatory Controls Design Guidelines Land Planning & Site Design Park, Recreation & Trail Master Planning Market & Demographic Analysis Fiscal/Economic Impact Analysis Development Services Retainer Services 3Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne Approach to Planning The Houseal Lavigne team stands apart from other consultants with our understanding of the importance of the Unified Development Code assignment. We have nation-wide experience working with communities to develop new zoning and development regulations consistent with its comprehensive plan and see that it is implemented. Our expertise is built on a foundation of professional experience, sound planning and a track record of award-winning projects. Our approach combines extensive community outreach and participation, highly illustrative and user-friendly maps and graphics, and utilization of cutting-edge technologies. Our approach to this assignment will include and be guided by the following core principles: Focus on Urban Planning and Zoning. Houseal Lavigne specializes in community planning and writing user-friendly zoning ordinances. Our focus and size allow us to provide the creativity, flexibility, and responsiveness needed, without wasting precious resources. Foundation of Experience. Houseal Lavigne has extensive experience in community planning, visioning and goal setting, implementation strategies, comprehensive planning, economic development studies, urban design, and more. We have directed, managed, and assisted with similar planning assignments for communities across the country. Engaging Community Outreach. One of our greatest strengths is our ability to design and conduct engaging and effective community outreach. It is a vital part of all of our planning projects. It is important that all interested persons have the ability to participate in the planning process and to know they have been heard. We believe strongly in fostering a stewardship for the community and achieving a high level of community consensus for planning initiatives. Illustrative Format and Quality Graphics. All our projects incorporate a highly illustrative and graphic approach to communicating planning and development policies and recommendations. The results of this approach are reports and plans that are attractive, distinctive, and easy to use and understand. Technology Integration. Integrating appropriate technologies can greatly improve the planning process and product. We specialize in the use of GIS, designing and hosting project websites, online surveys, keypad polling, and utilizing 3d rendering to improve planning and development concepts. When designed and managed appropriately, these technologies greatly improve communication and involvement with the public. Vision, Creativity, and Innovation. We believe vision and creativity are among the most important components of good planning and design. Too often, vision and creativity are lacking in the planning process and final planning product. With the help of the community, we will establish a “vision” that captures the local spirit and character. Our fresh approach to planning and development will broaden the range of available options and maximize the potential of community resources. Targeted Implementation. Identifying the “next steps” to be taken is an important part of any good plan. Plans are not meant to sit idle on a shelf, but should be used on a regular and on-going basis as a foundation for decision-making. Our plans identify key implementation steps that should be taken to “jump start” the ultimate realization of a plan’s vision and recommendations. Commitment to Client Satisfaction. Our Firm’s primary focus is on client satisfaction. We pride ourselves on our professional relationships, reputation, and client references. We develop strong relationships with our clients and are often considered to be an extension of staff. We are responsive to clients’ concerns, we are available at anytime to assist with unforeseen events and issues, and we are committed to doing whatever it takes to serve the client. prepared by Houseal Lavigne Associates Hitchcock Design Group • McDonough AssociatesFebruary 6, 2008 Ogden Avenue Corridor Enhancement Initiativedraft - for review only prepared by Houseal Lavigne Associates Hitchcock Design Group • McDonough AssociatesFebruary 6, 2008 Ogden Avenue Corridor Enhancement Initiative draft - for r e v i e w o n l y Rowhouses/Streetscape for 80’ Right-of-Way Prairie Grove Town Center 05/30/06 RE D H A W K REDHAWKNWEST STREET OSWEGO ROAD WASHINGTON STREETMARTIN AVENUEHILLSIDE AVENUEWEBSTER STREET BROM DRIVEOSLER DRIVEAUR OR A A V E N U E Naperville Cemetery to remain Expanded Fitness Edward/NPD New Medical Buildings New Parking Deck New NPD Parking softball softball baseballsoftball little league little leaguepony pony New NPD Parking Existing Park Maintenance Without The Barn New Shared Parking Deck Naper Settlement with planned expansion Community Garden Plots to remain Linden Oaks to remain Sportsman’s Club to remain Von Oven Scout Camp to remain Dist #203 soccer fields to remain Existing Parking Deck Broeker Parkway to remain Existing Central High School with additions Reconfigured parking with plaza and Riverwalk connection Edward Hospital Reconfigured Knoch Park prepared by Houseal Lavigne Associates September 6, 2007 Caroline Martin Mitchell Properties Preliminary Concept Plans Existing Parking Deck Leased property purchased for shared parking facility Playground draft for discus s i o n p u r p o s e s o n l y a Expanded Tennis 4 Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne Project Understanding The United City of Yorkville Comprehensive Plan, updated in 2016, establishes policies and strategies to guide the community’s growth and development. The Plan identified zoning considerations to ensure that development regulations are made consistent with the Comprehensive Plan’s goals and objectives. The Unified Development Ordinance (UDO) needs to address the specific considerations and recommendations from the Comprehensive Plan, including allowances for new use and density provisions, updated subdivision regulations, and streamlined review and approval processes, among many others. The Zoning Ordinance was adopted in its entirety in 1974 and a major revision was adopted in November 2014. At present, the ordinance is not a simple-to-follow resource for the City, its residents, and prospective developers—as it should be. Houseal Lavigne will create a consolidated zoning district ordinance that better illustrates individual districts and organizes regulations and standards for those districts for easy access and interpretation. It is important to recognize that there are opportunities in a properly drafted zoning code that can actually remove barriers to investment, providing more flexible standards and clearer expectations for potential developments, while still meeting the community needs. Yorkville has experienced a period of rapid growth with a changing built landscape. The new ordinance must utilize the latest planning strategies to balance development projects with the existing form of the community. Modernized development standards are a means through which the City can start to realize its vision for the future. The new UDO will help guide Yorkville towards a better form of development, including landscaping, parking, signs, and more. Other local land use regulations were adopted as individual ordinances 5Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne outside of the Zoning Ordinance, including standalone landscaping, appearance, and stormwater management ordinances. This disconnected structure makes the code difficult to interpret and can cause inconsistencies, contradictions, and ambiguity. By cross- referencing and combining all land use and subdivision regulations, the new UDO will eliminate interpretation problems, provide much needed clarity, and better outcomes for built form. Form-based code regulations are very important for high-visibility areas like Downtown Yorkville, and the Downtown Yorkville Overlay district will be an important component of the UDO. While additional zoning overlays may be necessary, form-based regulations may not fit all other areas and districts in the community. A common zoning practice is the use of a “hybrid” code that unites form-based standards with traditional zoning elements. The result is a unified development ordinance that can meet the City’s goals with regards to aesthetics, design, and land use, with integrated graphics, renderings, illustrations, flowcharts, and tables for ease of use and understanding. Our team’s methods, described in the project Scope of Work, will encourage the community of the United City of Yorkville to consider important questions about the future of development, and the type of zoning that can best meet their objectives related to land use, design elements, and administrative process. The final ordinance will be a “contemporary” code that uses clear language, identifies and corrects problems with the current code, and leaves the City in a better position to interpret, administer, and enforce their regulations. SECTION 2 ORGANIZATIONAL PROFILE & PROJECT TEAM 6Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne SECTION 2ORGANIZATIONAL PROFILE & CONSULTANT TEAM The professional staff Houseal Lavigne proposes to assist the United City of Yorkville provides a collaboration of the disciplines and expertise necessary to undertake this zoning rewrite project. Our team is committed to developing creative solutions that ensure compatibility between the existing, new, built, and natural environments; providing Yorkville with consistent interpretations of its new Unified Development Ordinance; and implementing the intended outcome of its 2016 Comprehensive Plan. The following pages provide information regarding Houseal Lavigne’s key personnel that will be assigned to the Unified City of Yorkville’s UDO assignment. For this project, John Houseal will provide project oversight, and his experience and expertise will be leveraged as zoning text and approaches are developed and at key meetings and outreach efforts. Nik Davis will also be acting in an advisory role to ensure that the Yorkville UDO is rewritten in a manner that aligns with the City’s vision and is applicable and unique to the community through form- based code applicability analysis, design guideline recommendations, scenario testing and assessments, procedural modeling, and manage enCodePlus process. Carly Petersen will act as Project Manager and will be the primary contact person for staff. She will work with Jackie Wells in the research, diagnostics, and writing of the district and development standards, as well as the administration and procedures section of the code. Trisha Stevens will provide graphic support including, diagnostics, design and development standards, enCodePlus UDO document formatting, and maps and visualizations. Project ManagementProject Management Graphics SupportGraphics Support Alignment & Applicability enCodePlus Support Alignment & Applicability enCodePlus Support Project OversightProject Oversight Zoning SupportZoning Support Carly Petersen, AICP Trisha Stevens Nik Davis John Houseal, FAICP Jackie Wells Organizational Chart Note: Resumes for this proposed Consultant Team can be found in Section 7: Appendix SECTION 3 PREVIOUS PROJECT EXPERIENCE 7Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne SECTION 3 PREVIOUS PROJECT EXPERIENCE zoningpractice 3.12AmericAN PlANNiNg Associ A t i o N | page 7 Vol. 29, no. 3 Zoning practice is a monthl y p u b l i c a t i o n o f t h e a m e r i c a n p l a n n i n g a s s o c i a t i o n . s u b s c r i p t i o n s a r e available for $95 (U.s.) an d $ 1 2 0 ( f o r e i g n ) . W . p aul farmer, faicp, chief executive officer; William r. Klein, aicp, Director of researchZoning practice (issn 154 8 – 0 1 3 5 ) i s p r o d u c e d a t apa. Jim schwab, aicp, and David Morley, aicp, editors; Julie Von Bergen, assistant editor; lisa Barton, Desig n a n d p r o d u c t i o n . Missing and damaged prin t i s s u e s : contact customer service, a m e r i c a n p l a n n i n g a s s o c i a t i o n , 2 0 5 n . Michigan ave., suite 1200 , c h i c a g o , i l 6 0 6 0 1 ( 3 1 2 - 4 3 1 - 9 1 0 0 o r c u s t o m e r s e r v i c e @ p l a n n i n g . o r g ) w i t h i n 90 days of the publicatio n d a t e . i n c l u d e t h e n a m e o f t h e p u b l i c a t i o n , y e a r , v o l u m e a n d i s s u e n u m b e r o r month, and your name, mai l i n g a d d r e s s , a n d m e m b e r s h i p n u m b e r i f a p p l i c a b l e . copyright ©2012 by amer i c a n p l a n n i n g a s s o c i a t i o n , 2 0 5 n . M i c h i g a n a v e . , s u i t e 1 2 0 0 , c h i c a g o , i l 60601–5927. the americ a n p l a n n i n g a s s o c i a t i o n a l s o h a s o f f i c e s a t 1 0 3 0 1 5 t h s t . , n W, suite 750 West, Washington, Dc 20005–15 0 3 ; w w w . p l a n n i n g . o r g . all rights reserved. no pa r t o f t h i s p u b l i c a t i o n m a y b e r e p r o d u c e d o r u t i l i z e d i n a n y f o r m o r b y a n y means, electronic or mecha n i c a l , i n c l u d i n g p h o t o c o p y i n g , r e c o r d i n g , o r b y a n y i n f o r m a t i o n s t o r a g e a n d retrieval system, without p e r m i s s i o n i n w r i t i n g f r o m t h e a m e r i c a n p l a n n i n g a s s o c i a t i o n . printed on recycled pape r , i n c l u d i n g 5 0 - 7 0 % r e c y c l e d f i b e r a n d 1 0 % p o s t c o n s u m e r w a s t e . The cover depicts a google SketchUp model created to illust r a t e d e s i g n g u i d e l i n e s f o r t h e main street of a town ce n t e r d e v e l o p m e n t . © H o u s e a l L a v i g n e A s s o c i a t e s resoUrces • google sketchUp http://sketchup.google. c o m • google earth http://earth.google.com • Adobe Photoshop www.adobe.com/produc t s / p h o t o s h o p • Pictometry www.pictometry.com • Pictomtetry online http://pol.pictometry.co m • V-ray http://chaosgroup.com • city engine www.esri.com/software/cit y e n g i n e • 3D Warehouse http://sketchup.google.co m / 3 d w a r e h o u s e Planners can take advantage of Pictometry’s measuring tool to assist in building massing models in SketchUp. This model represents downtown Asheville, north Carolina. zoom into sections of your d e s i r e d a r e a a n d import smaller, higher re s o l u t i o n p i e c e s t h a t SketchUp will place in it s p r o p e r g e o g r a p h i c location, allowing you to “ s t i t c h ” t o g e t h e r multiple images. Combined with detailed m e a s u r i n g ability of Pictometry, Ske t c h U p c a n d e l i v e r a quick massing model of a n a r e a . T h i s c a n be used to serve as a sim p l e r e f e r e n c e d r a w - ing for notes and recom m e n d a t i o n s , o r a s a contextual model for de v e l o p m e n t visualization. conclUsion it is important to note that the programs, tools, and techniques i covered in this article are not the definitive list. Software companies will continue developing software, an d cutting-edge firms and in g e n i o u s p l a n n e r s will continue to find new w a y s t o c r e a t e b e t - ter documents. Take for instance City Engi n e . Developed by Procedura l i n S w i t z e r l a n d and recently acquired by E s r i , C i t y E n g i n e is a software application f o r t h e d e s i g n , planning, and modeling of c i t i e s a n d u r b a n environments in 3-D. City E n g i n e a l l o w s p r o - fessional users to quick l y g e n e r a t e 3 - D c i t i e s entertainment. City Engin e u s e r s c a n “ g r o w streets” based on differ e n t p a r a m e t e r s (i.e., curvilinear, block, or g a n i c ) a n d c r e a t e blocks that can be subdi v i d e d a n d “ d e v e l - oped” based on a set of r u l e s f o r s e t b a c k , lot size, building height, a n d s e v e r a l o t h e r parameters. Finally, as you begin to inc l u d e a n d introduce graphics and i l l u s t r a t i o n s t o improve the effectiveness a n d u s e r f r i e n d l i - from existing 2-D giS dat a ; d o c o n c e p t u a l design in 3-D, based on g i S d a t a a n d p r o c e - dural rules; and efficient l y m o d e l virtual 3-D urban environ - ments for simula- tion and ness of your products, r e m e m b e r t h a t e v e r y - thing conveyed in this arti c l e i s o n l y a t o o l or a technique and that s u p p o r t i n g g r a p h i c s should be used appropriat e l y . k n o w i n g when to use an illustratio n i s a s e q u a l l y i m - portant as how to do an i l l u s t r a t i o n .Zoning PracticeAMERICAN PLANNING ASSOCIATION205 N. Michigan Ave.Suite 1200Chicago, IL 60601–59271030 15th Street, NWSuite 750 WestWashington, DC 20005–1503zoning Practice MARCh 2012 AMERICAN PLANNING ASSOCIATION issue number 3 Practice visualization 3is your community making the most of new visualiZation tools?3 IS YOUR ZONING CALIBRATED TO HELP IMPLEMENT YOUR PLANS?ZONING PRACTICEAMERICAN PLANNING ASSOCIATION205 N. Michigan Ave.Suite 1200Chicago, IL 60601–59271030 15th Street, NWSuite 750 WestWashington, DC 20005–1503ZONING PRACTICE AUGUST 2015 AMERICAN PLANNING ASSOCIATION 8 8 ISSUE NUMBER 8 PRACTICE PLAN IMPLEMENTATION ZONINGPRACTICE 8.15 AMERICAN PLANNING ASSOCIATION | page 7 Cover: Fuse/Thinkstock; design concept by Lisa Barton. VOL. 32, NO. 8 Zoning Practice is a monthly publication of the American Planning Association. Subscriptions are available for $95 (U.S.) and $120 (foreign). James M. Drinan, jd, Executive Director; David Rouse, aicp, Managing Director of Research and Advisory Services. Zoning Practice (ISSN 1548–0135) is produced at APA. Jim Schwab, aicp, and David Morley, aicp, Editors; Julie Von Bergen, Assistant Editor; Lisa Barton, Design and Production. Missing and damaged print issues: Contact Customer Service, American Planning Association, 205 N. Michigan Ave., Suite 1200, Chicago, IL 60601 (312-431- 9100 or customerservice@planning.org) within 90 days of the publication date. Include the name of the publication, year, volume and issue number or month, and your name, mailing address, and membership number if applicable. Copyright ©2015 by the American Planning Association, 205 N. Michigan Ave., Suite 1200, Chicago, IL 60601–5927. The American Planning Association also has offices at 1030 15th St., NW, Suite 750 West, Washington, DC 20005–1503; www.planning.org. All rights reserved. No part of this publication may be reproduced or utilized in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval system, without permission in writing from the American Planning Association. Printed on recycled paper, including 50-70% recycled fiber and 10% postconsumer waste. As part of the public review process, the Flint, Michigan, uses zoning kits to demonstrate the link between the master plan and proposed zoning regulations. This article is based upon the content developed for and presented at the 2015 APA National Planning Conference by John Houseal, aicp, principal and cofounder of Houseal Lavigne Associates; Douglas Hammel, aicp, senior associate with Houseal Lavigne Associates; Brandon Nolin, aicp, senior associate with Houseal Lavigne Associates; and Christina Bader, aicp, leed ap, director of marketing and special projects at Farr Associates. Content and editing assistance for this article was provided by John Houseal. Subject Matter Experts Houseal Lavigne has authored technical articles featured in the American Planning Association’s Zoning Practice publication. Topic of articles drafted by HLA staff include the integration of clear and user- friendly graphics in zoning ordinances, and the development of locally contextual and appropriate design guidelines and form-based codes. Houseal Lavigne has in-depth expertise and experience updating municipalities’ zoning ordinances, including amendments; complete re-writes of entire code sections; developing entirely new ordinances; creating unified development ordinances, planned- unit development ordinances and overlay districts; landscape ordinances; sign ordinances; Zoning Board of Appeals and Plan Commission support and training; administrative and procedural components; and more. Our experience with zoning and development regulations, coupled with our extensive expertise in several other areas of planning (comprehensive planning, downtown planning, neighborhood planning, site planning and development review, corridor planning, and more) allows us to create a responsive, appropriate, modernized, and user-friendly UDO that both implements and reflects the City’s vision, desires, and past planning efforts.. Zoning & Development Review Houseal Lavigne has provided zoning and development review and ZBA and Plan Commission support on an on-going basis for several communities, including River Forest, IL, Oakbrook Terrace, IL, Palos Park, IL, Palos Heights, IL, Kenilworth, IL, Harwood Heights, IL, Sugar Grove, IL, and many more. Expert Analysis & Testimony In addition, John Houseal, Principal Director, has served as a zoning expert regarding zoning related matters for several municipalities, including Marion, IA, LaGrange, IL, Countryside, IL, Oakbrook Terrace, IL, Chicago, IL, and more. Traditional and Form-based Codes Houseal Lavigne’s staff has extensive experience in assisting communities throughout the country in developing traditional or form-based development regulations. Our balanced approach of local character assessment, standards development and testing, stakeholder outreach, and analysis of appropriate procedures and review commissions takes into account the complete process of drafting and implementing regulations that are most locally appropriate. Communities in which Houseal Lavigne has developed traditional or form-based codes include, but are not limited to: • Baltimore, MD* • Benton Harbor, MI • Buffalo, NY* • Carpentersville, IL • Cary, IL • Chicago, IL • Cleveland Heights, OH* • Dunwoody, GA • Elmhurst, IL • Flint, MI • Fort Dodge, IA* • Harwood Heights, IL • Hinsdale, IL • Kenilworth, IL* • La Grange Park, IL • Marion, IA • Melrose Park, IL • Mundelein, IL* • Muskogee, OK • New Orleans, LA* • Northbrook, IL • Northfield, IL • Oak Brook, IL • Oak Brook Terrace, IL • Oak Park, IL* • Palos Park, IL • Palos Heights, IL • Park Ridge, IL* • Richton Park, IL • River Forest, IL • Riverside, IL* • Sunset Hills, MO • Wilmette, IL* • Winnebago County, IL* • Winnetka, IL Note: An asteriks (*) indicates work performed while employed at an other firm. 8 Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne E1-PD A1 B1 B2 B3 B3R B4 E1 M R1 R2 R2A R3 PO PUD Property Lines Water Map Features Zoning District Zoning Mapµ Village of Cary, IllinoisUnified Development Ordinance After completing a recent Comprehensive Plan for the Village of Cary, Houseal Lavigne updated the Village’s existing zoning ordinance to reflect the goals and vision established in that plan. The project involved transforming the Village’s zoning ordinance into a unified development ordinance (UDO), addressing issues such as adding and consolidating districts based on nonconformities analysis, modernizing parking and landscaping standards, updating subdivision regulations to support the development of walkable neighborhoods, and rewriting the sign ordinance to comply with Reed vs. the Town of Gilbert. 9Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne WOMACK MEADOWCREEK TRAILRIDGEOAK TRAILNANDINACHAMBLEE DUNWOODYCENTER HIDDEN R I D G E D U N W O O D Y C H ESTNUT RIDGEVERNON NORT HVILLAGE TE R R ACEC H A M BLEE DUN W O O D Y DUN W OODY VILLA G E BankFood Service/Restaurant/BarGas/Auto-OrientedGroceryInstitutional Office Pharmacy Residential Retail/Shopping/Clothing Vacant Study Area Boundary map legend City of Dunwoody, GeorgiaZoning Ordinance Update Houseal Lavigne, as part of a professional consul- tant team, assisted the City of Dunwoody with an update to its zoning ordinance. Dunwoody is located approximately 13 miles north of Downtown Atlanta, and is a thriving community with quality neighbor- hoods, high-end office development, and regional access via I-285. Dunwoody Village is the heart of the community, and includes retail, office, and residential development. Based on our previous experience on the Dunwoody Village Master Plan, Houseal Lavigne was charged with drafting form-based development regulations for the Dunwoody Village area and creating zoning graphics for the entirety of the new code. The form- based regulations aimed to preserve the southern colonial architecture style prevalent in Dunwoody Village, support multi-modal mobility and the City’s in- vestment in the Dunwoody Village Parkway complete street, and minimize the visual impacts of parking lots through site planning and landscaping standards. The graphics created for the code include plans, elevations and 3D visualizations of architectural elements, site design and building location standards, landscaping materials and buffers, and waterway protection areas. Transition Yard Parking Lot Interior Landscaping Multi-Dwelling Bulk Diagram 10 Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne Village of Kenilworth, IllinoisZoning Ordinance Update / Design & Development Guidelines Houseal Lavigne, in addition to the City’s Comprehensive Plan, created a set of detailed Design & Development Guidelines for a small and struggling commercial district. These Guidelines are intended to be used by Village staff when first sitting down with a developer to discuss an idea or concept, and by the Plan Commission and Village Board when evaluating and considering a more specific development proposal. The Guidelines address architectural style; building height; bulk and orientation; building materials; roofs and rooflines; doors, windows and ornamentation; pedestrian realm; parking and service areas; lighting and landscaping; and business signage and awnings. These Guidelines were designed to assist in preserving the unique architectural legacy of the Village while simultaneously allowing for select infill redevelopment. Although there exists some architecturally significant commercial structures along the corridor, many of the existing buildings and sites are underutilized, in poor condition, and are prime candidates for redevelopment. As part of a larger comprehensive plan assignment, which won the American Planning Association’s Illinois Chapter Award for “Best Plan”, Houseal Lavigne prepared Carpentersville’s first ever Planned Unit Development Ordinance (PUD), design and development guidelines, and a completely updated zoning ordinance. The PUD ordinance governs all large-scale, complex, or strategically-located developments, while the guidelines set standards of review to be met for all such developments. In addition, a complete overhaul of the Village’s residential districts, including single family detached, single-family attached, and multi-family residential districts was performed to contain specific development and design standards that carry the full weight of a standard zoning regulation. Since then, the Village has also engaged Houseal Lavigne to undertake a complete re-write of the commercial, industrial, and institutional district sections of the zoning ordinance. Village of Carpentersville, Illinois Zoning Ordinance Update, Planned Unit Development Ordinance & Design and Development Guidelines City of Muskogee, OklahomaComprehensive Plan & Zoning Ordinance Houseal Lavigne was retained by the City of Muskogee, Oklahoma to update the City’s Comprehensive Plan and Zoning Ordinance. The City is home to one of the most inland ports in the country and includes several major employers, healthcare facilities and universities. While the City has many assets it also has several challenges including an aging downtown and several commercial corridors and neighborhoods in need of improvement. Issues related to growth and annexation and extension of city services are an important consideration of the updated Comprehensive Plan. Of particular concern to the community is a zoning ordinance that includes districts and classifications that are no longer relevant. Code enforcement is also a growing issue for the community. As part of our engagement and immediately following the adoption of the Comprehensive Plan we will begin work on updating the City’s Zoning Ordinance and addressing code enforcement issues. 11Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne City Sunset Hills, MissouriComprehensive Plan & Zoning Ordinance Update Houseal Lavigne prepared a comprehensive plan that included detailed subarea plans for the City’s three major corridors, Watson Road, Lindbergh Boulevard and Gravois Road. The planning process included extensive community outreach including separate meeting for each of the corridors. In that there was ongoing development pressure within each of the corridor study areas, including proposed transportation improvements, the subarea planning process was expedited. This allowed the City to proceed with planning and review of pending development. Following plan adoption, Houseal Lavigne began working on a revision to the City’s zoning ordinance. The City has also engaged the firm to prepare development concepts for potential redevelopment sites within the Lindbergh and Watson corridors. Village of Harwood Heights, Illinois Zoning Ordinance Houseal Lavigne completed the Land Use and Airport Compatibility Plan for the Village of Harwood Heights, which included the creation of a new Comprehensive Plan and Zoning Ordinance. The goals of the new Comprehensive Plan (adopted in 2011) are to mitigate future land use conflicts, remediate existing conflicts, and leverage opportunities for economic growth, ensuring future prosperity and a high quality of life for Village residents. As part of the project, Houseal Lavigne also created an entirely new zoning ordinance to ensure that desired land use and development was being promoted in a strategic manner. The new community strategy, guided by the new comprehensive plan and zoning ordinance, has already yielded significant benefits as once dilapidated industrial areas are now being entitled and developed into highly successful commercial and retail development. The new Comprehensive Plan and Zoning Ordinance are effectively serving as tools of community transformation. Village of Richton Park, IllinoisComprehensive Plan & Zoning Ordinance Update Richton Park is located approximately 27 miles south of Downtown Chicago, and is at the fringe of regional development in the south suburbs. Houseal Lavigne assisted the Village of Richton Park with an update to its Comprehensive Plan and Zoning Ordinance through the grant provided by the Chicago Metropolitan Agency for Planning (CMAP). The Comprehensive Plan focuses on stabilizing and preserving existing neighborhoods while ensuring that anticipated community development respects the character of the Village and its important natural features. The Plan includes a subarea plan for Sauk Trail Road, an emerging commercial corridor that links the community’s Town Center an interchange with I-55. This subarea plan identifies opportunities for the Village to take advantage of recent civic investment in order to revitalize aging commercial development. The Comprehensive Plan is serving as the foundation for an update to the Zoning ordinance that will consider sustainable development, community character, active transportation, and other priorities identified through the planning process. EXISTING DISTRICTS PROPOSED DISTRICTS NU R-1 R-2 R-3 R-4 R-5 R-6 C-1 PD PD-R PD-RC PD-BC PD-LC (A) PD-LC (B) PD-LC (C) PD-MXD PD-LS PD-LI R-1 R-2 R-4 R-6 LC RC PO LI POS 12 Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne Village of River Forest, IllinoisComprehensive Plan & Zoning Ordinance Update The Village of River Forest is a mature community noted for its historic homes, beautiful neighborhoods, and tree lined streets. Houseal Lavigne has worked on several zoning related projects within the Village of River Forest. Most recently, we have assisted the Village with major amendments to the Single-Family Residential Districts. The purpose of the study was to establish residential zoning standards that: (1) Provide for more creativity and flexibility in the design of homes; (2) Encourage the rehabilitation and expansion of existing homes rather than the demolition and replacement of existing homes; and (3) Encourage new construction and additions that are respectful of and more in character with the established River Forest neighborhoods. Working with an Ad Hoc Committee comprised of six area architects, two Plan Commission members, and two Zoning Board of Appeals members, we developed new zoning standards addressing floor area ratio, height, setbacks, garage location and articulation, “canyon effect”, basements, and more. City of Chicago, IllinoisBroadway Avenue Zoning & Market Analysis The City of Chicago’s zoning reform in 2004 resulted in a neighborhood split over the most appropriate zoning of Broadway Avenue, between Foster Avenue and Devon Avenue. Houseal Lavigne, working with Loyola University and the City of Chicago, undertook a comprehensive analysis of the impacts of downzoning the corridor from B3-3 to B3-2 and provided a visual model of how the corridor would look under each zoning district. Village of Hinsdale, IllinoisOgden Avenue Corridor Plan & Overlay District As the Village’s prominent gateway and economic engine, the Ogden Avenue Corridor was not reflective of the character and quality of the Hinsdale community. Further, the Corridor was suffering from “dated” development insufficient to accommodate contemporary tenant requirements. The Ogden Avenue Corridor Plan, prepared by Houseal Lavigne created two distinct overlay districts as a foundation for the development of form-based zoning, established design and development guidelines to ensure the appropriate character and quality of new development, and identified strategies to improve the safety, mobility, and appearance of the Corridor. Village of Oak Brook, Illinois22nd Street / Commercial Corridor Plan, Sign Ordinance & PUD Ordinance Suffering from an outdated zoning ordinance and sign code, business and developers in Oak Brook were unable to appropriately sign building and development sites in a manner that accommodated the needs of tenants. Also, due to a lack of any planned unit development (PUD) ordinance, creative development was not being effectively accommodated. The Village retained Houseal Lavigne, as part of a larger corridor plan project, to develop a new sign ordinance and PUD ordinance that creatively addressed the unique needs of the business community, including contemporary development practices, mixed-use development, identification signage along I-290, high rise office building signage, office campuses, signage for large-scale mixed-use shopping centers, and much more. Rowhouses/Streetscape for 80’ Right-of-Way Prairie Grove Town Center 05/30/06 prepared by Houseal Lavigne Associates Hitchcock Design Group • McDonough AssociatesFebruary 6, 2008 Ogden Avenue Corridor Enhancement Initiative draft - for r e v i e w o n l y 13Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne City of Flint, MichiganFlint Zoning Code Flint, MI is a community in transition. Once an industrial leader in the auto industry, the City now has vast tracts of brownfields, disinvested and vacant neighborhoods, and empty commercial districts. It also has a thriving traditional downtown, nationally recognized cultural campus, and historic residential, commercial, industrial, and institutional architecture. Building upon the Imagine Flint Master Plan, the City is in the process of developing a new zoning code that will support the transformation and preservation of the community. Houseal Lavigne was retained to develop both the Flint Master Plan and new zoning code. The code integrates a variety of zoning approaches depending on priorities in different portions of the community. Historic areas utilize form-based regulations to preserve their character. Neighborhood regulations will allow for local food production, native plantings and ecosystems, and centralized stormwater management. Large brownfields, under the new Green Innovation zoning district, will be the testing ground for commercial energy production, materials recycling, and other emerging sustainable practices. City of Benton Harbor, MichiganZoning Ordinance Following the adoption of the community’s Master Plan, the City of Benton Harbor adopted a new Zoning Ordinance. Both the Master Plan and Zoning Ordinance were prepared by Houseal Lavigne. The new ordinance replaces the City’s previous code, which was adopted in the 1960s, and is designed to aid in the efficient implementation of Master Plan recommendations. The zoning ordinance focuses on encouraging invest- ment in commercial and industrial areas, protecting important natural features such as Lake Michigan’s shoreline areas and riparian areas along the St. Joseph and Paw Paw Rivers, revitalization of the historic Downtown area, and stabilization of Benton Harbor’s residential neighborhoods. A new planned unit development ordinance was created as part of the new ordinance to better facilitate creative development and context sensitive site solutions that had flexibility from strict application of zoning standards. City of Marion, Iowa Zoning Ordinance After completing the City’s Comprehensive Plan, Houseal Lavigne was retained to develop an entirely new zoning ordinance to reflect the recommendations of the plan. The update to the Marion, Iowa Comprehensive Plan came approximately ten years after the last adopted plan and had the goal of defining growth boundaries and planning for a projected increase in population. Houseal Lavigne led a process that included extensive citizen involvement, visioning, development of a growth strategy, brownfield site redevelopment recommendations, and detailed subarea plans for the City’s distinct neighborhoods. The Plan prioritized “place-making” to ensure Historic Uptown and the City’s neighborhoods were attractive and inviting, creating an enhanced quality of life and community character for all areas. The key issues addressed in the update to the City’s zoning ordinance included a new sign ordinance that enhances the appearance of the commercial areas, residential areas guidelines to improve the quality of housing with both new and established neighborhoods, and an landscaping regulations that promote the greening of new development and public rights of way. A new overlay district for the Uptown area and related 7th Street corridor was also incorporated into zoning regulations regarding signage, landscaping, height and bulk standards and setback regulations. 14 Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne Additional Zoning Experience In addition to the communities and projects identified previously, Houseal Lavigne’s zoning code experience includes the following communities, in which our firm covered a wide range of zoning issues: Ardmore, OK – Update and development of a new Unified Development Code to reflect and support the recommendations of the recently adopted Ardmore Comprehensive and Subarea Plans, which was also prepared by Houseal Lavigne. Bloomington, IL – Creation of a new Unified Development Ordinance (UDO) Elmhurst, IL – Creation of a new Planned Unit Development Ordinance (PUD). Fairview Heights, IL – New zoning ordinance to reflect the recently adopted Comprehensive Plan, which was also prepared by Houseal Lavigne. Jackson, TN – Update and development of a new Zoning Ordinance to reflect and support the recommendations of the recently adopted One Jackson Civic Master Plan, which was also prepared by Houseal Lavigne. Melrose Park, IL – Zoning amendments for Adult Use Regulations and Sign Ordinance. Palos Park, IL – Overhaul of residential and commercial districts and creation of the Village’s first Planned Unit Development Ordinance for commercial and mixed-use development, including detailed design and development guidelines as required components of “Standards of Review”. Palos Heights, IL – Analysis of “teardown” zoning standards for bulk criteria and design. Winnetka, IL – Floor Area Ratio analysis for residential districts; Complete overhaul of administrative and departmental processes for development application, review, approval, and permitting. Wilmette, IL – Several zoning code amendments over a two year period and creation of the Village’s first Planned Unit Development Ordinance. SECTION 4 METHODOLOGY 15Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne SECTION 4 METHODOLOGY SCOPE OF WORK Below is a detailed, step-by-step, Scope of Work for completing the United City of Yorkville’s Unified Development Ordinance (UDO) assignment. The Scope of Work contains several steps, including staff meetings; public workshops; “best practices” research and applicability assessment; evaluation of neighborhoods, corridors, and districts; Plan Commission and City Commission workshops and meetings, public hearings, development of “user-friendly” formats, and more. Step 1: Project Initiation and Outreach Step 1 represents the kick-off of the project and is designed to provide City staff and the consultant team with opportunities to set project expectations and protocols, convey issues and concerns with the existing code, and engage those who administer and are impacted by the code. 1a: Project Initiation – Staff Meeting and Review of Preliminarily Issues This step will include a meeting with City staff to review various aspects of the project, including the schedule, expectations of local appointed and elected leaders, and public outreach and adoption process. The meeting will also provide an opportunity for staff and consultants to discuss any issues related to the present ordinances already identified by staff. If necessary, staff may lead a driving tour of the City to point out specific instances where current zoning and subdivision regulations either conflict with or complement community development objectives. 1b: Plan Commission Workshop This step will include a workshop with City staff and the Plan Commission (PC) to identify, review, and discuss zoning related matters within the City. The PC members have a unique perspective and insight into local zoning, planning, and development issues and will provide vital feedback and project focus. They also can articulate frustrations with current ordinances as policy tools, such as difficulties in navigating the document, unclear regulations, inconsistent references or definitions, issues with procedures and enforcement, etc. 1c: Residential Areas Zoning Workshop A workshop will be conducted with City residents to identify, review, and discuss zoning and ordinance related matters pertaining to the City’s residential areas/neighborhoods. Attendees could include residents, neighborhood groups, local builders, local residential architects, and more. 1 2 3 5 7 ProjectInitiation & Outreach Technical Analysis & Best Practices Draft DistrictStandards & Concepts General Development Standards Administrative & Procedural Standards Draft & Final UDO 4 6 Draft SubdivisionDesign/Improvements 8 Web-Based “Smart Code”Integration 16 Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne 1d: Commercial and Industrial Areas Zoning Workshop A workshop will be conducted with business owners and managers in the City. This workshop will allow the local business community to provide input regarding the impact of zoning and subdivision controls on their ability to invest in Yorkville, successfully operate a business, and meet the goals that the City has set forth for development. Attendees should include local business owners and managers, developers, local commercial and industrial property owners, and more. 1e: Subdivision Ordinance Focus Group We will work with City staff and officials to identify various stakeholders with extensive experience and understanding of the existing Subdivision Ordinance, including members of the development community, engineers, and significant property owners. We will reconcile preliminary findings with stakeholder input to ensure that recommended changes to subdivision regulations are vetted with respect to development realities. 1f: Project Website (Optional) Houseal Lavigne is recognized as a leader in technology-based outreach and community engagement. For this assignment, we will work with City staff to determine requirements for a project website that can be used to provide information regarding the zoning update process and documents available for review and comment though the course of the project. As an alternative, we can work with existing City protocol to distribute materials for review through the PC. The most appropriate approach will be determined through conversations with City staff during project initiation. 1g: map.social (Online Map-Based Engagement Platform) (Optional) Should Yorkville see value in implementing a unique project website, as described in step 1F, we will feature map.social, an interactive web-based community issues mapping tool, on the project website. Developed by Houseal Lavigne, this tool allows users to identify, map, and comment on geographic areas of concern and valued community amenities. map.social simplifies the mapping process and familiarizes users with areas the project may affect in a manner that is exciting, interactive, and effective. Input from users allows us to create a composite map of community issues to assist with the development of the UDO from the perspective of the community. Step 2: Technical Analysis & Best Practices Step 2 includes a full assessment of the current code, as well as the development of a conceptual approach to ensure that the new code addresses local issues and meets statutory requirements. 2a: Assessment of Existing Land Use Regulations A detailed and thorough review of the City’s existing ordinances, including Zoning and Subdivision Control Ordinances, Landscape Ordinance, Stormwater Management Ordinance, Appearance Code, Downtown Overlay Districts (adoption pending), and any other relevant ordinances, will be undertaken as a starting point for preparing the new ordinance. The existing code will also be evaluated with respect to the recommendations and objectives of the City’s Comprehensive Plan and other adopted policies. This step will highlight areas where the existing zoning district boundaries and related regulations are inconsistent with either what is currently built or what is envisioned as expressed in adopted plans and policies. This will establish a framework for the calibration of regulations to meet these conditions. 17Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne 2b: “Best Practices” Research and Assessment Extensive research will be undertaken to assess the best practices from around the region and country relating to zoning, development, and subdivision regulations. These best practices will be evaluated for appropriateness and applicability to the Yorkville community. Traditional zoning, form-based codes, hybrid zoning, incentive zoning, planned unit development ordinances, processes and procedures will all be examined for potential application to the City, its developed areas, and its anticipated growth areas. The result of this task will be a memorandum identifying relevant best practices and their potential application in Yorkville. The memorandum will include; a summary of issues identified through workshops conducted in Steps 1a-1d, a summary of the assessment of the current code conducted in Step 2a, and a conceptual approach to the new code that will address topics related to: • District regulatory metrics and thresholds • Structure and navigability of the code document • The integration of tables, graphics and other tools to clarify regulations and standards • The use of references to other portions of the City’s municipal code • Administrative procedures and processes, permits and approvals 2c: Form-based Code Applicability Analysis – Evaluation of Neighborhoods, Corridors, Districts The United City of Yorkville is currently preparing a Downtown Overlay District with form-based regulations for Downtown Yorkville. This task will entail the evaluation and analysis of how applicable a form-based zoning approach may be to other areas of the City, such as commercial areas, corridors, residential areas and neighborhoods. It will consider the existing character of various residential and commercial areas, the vision as articulated in the Comprehensive Plan, and other factors that may impact the viability of form-based regulations and their implementation. In any case, this step will result in specific recommendations regarding the applicability and implementation of form-based regulations that will be highlighted in dialogue with the PC as a part of Step 2e. 2d: City Staff Working Session We will conduct a working session with City staff to 1) review input and findings resulting from various workshops, staff comments and direction, the technical analysis of the existing code, and the legal review of the code, and 2) comprehensively review the existing code and identify an overall direction and outline to present to the PC. 2e: PC Meeting This step entails a summary presentation to the PC of the input received and issues identified in preceding steps. A preliminary approach will be also discussed, and the PC will be invited to provide feedback regarding the proposed conceptual direction of the new code, and its responsiveness to local issues discussed thus far. This meeting will also include a conversation regarding the recommendations developed as a part of step 2c pertaining to the applicability of further form-based regulations. 18 Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne Step 3: Draft District Standards and Concepts (existing Title 10: Ch. 3, 5 – 13) Step 3 includes the development of draft zoning language for all districts identified in the existing code. During this step, we anticipate regular contact with City staff to review incremental recommendations and technical language. The PC will be engaged at key points to provide input regarding general district regulations, then other regulations that complement the functionality and character of various districts. The creation of new districts and the elimination of some existing districts may be a part of this step. 3a: Draft Residential and Agricultural District Standards Preliminary Residential and Agricultural District Standards will be prepared for local consideration and discussion, based on community feedback, research and assessment, and community goals and objectives. This phase of the UDO process will focus on district issues and will be presented in an easy to use manner— enabling residents, builders, City officials, and staff to effectively implement the new regulations. This step will include use classifications and standards related to height, coverage, setback, and more. 3b: Draft Commercial and Industrial District Standards Preliminary Commercial and Industrial District Standards will be prepared, similar to Step 3a, however this phase of the UDO process will focus on the City’s non-residential areas. These draft standards are intended to respond to the needs of business owners in a manner that is balanced with other City objectives. Both the form and function of the City’s commercial and industrial areas will be effectively addressed with the new regulations, in a manner consistent with the priorities of the 2016 Comprehensive Plan. This step will include use classifications and standards related to height, coverage, setback, and more. 3c: Special District Standards (OS, PUD, Downtown Overlay) Preliminary District Standards will be prepared for special districts including Open Space, Planned Unit Development, Downtown Overlay districts, and any new overlays. We will work with City staff to carefully review these districts to identify specific problems or concerns that need to be addressed and then prepare standards that improve the efficiency and effectiveness of the special districts as tools to help the City implement its priorities and Comprehensive Plan recommendations. 3d. Proposed Zoning Districts Map Consistent with proposed zoning districts, an official zoning map will be prepared for consideration. The map could reflect new districts, boundary changes to existing districts, or the elimination of some districts. 3e: Staff Review Meeting This step will include a meeting or conference call with City staff to review the draft district regulations, and any proposed map changes. Appropriate modifications will be made prior to presentation to the PC. 3f: PC Meeting A meeting will be conducted with the PC to review and discuss the Draft district standards. Appropriate revisions will be made based on PC review and discussion. 19Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne Step 4: General Development Standards (existing Title 10: Ch. 14, 16 – 20, Landscaping, Stormwater Management, Appearance Codes) Step 4 includes the drafting of sections of the code related to “development standards of general applicability”. These will include the drafting of sections of the code and regulations that impact all districts, including regulations related to general site development standards, landscaping standards, use-specific regulations, parking design and capacity, and design and location standards. Each set of standards and regulations will include the creation of relevant graphics to illustrate regulatory concepts and standards. 4a: Preliminary Amendments for Parking, Landscaping, Development Standards, etc. Preliminary amendments for several “non-district” sections of the code will be prepared for local consideration and discussion. These will likely include but not be limited to parking, loading, landscaping, telecommunications infrastructure, alternative energy, definitions, and more. This step will also involve updates and revisions to the sign ordinance. 4b: Staff Review Meeting This task will include a meeting or conference call with City staff to review the draft standards for general development. Appropriate modifications will be made prior to presentation to the PC. Step 5: Draft Subdivision Design/Improvements (existing Title 11) Step 5 includes modifications to the subdivision code to ensure that it aligns with zoning regulations, the goals of the Comprehensive Plan, and the direction set forth for the new Unified Development Ordinance. 5a: Review of Subdivision Code for Compatibility and Best Practices This Step includes the review of the subdivision control ordinance to ensure that its procedures, requirements and standards align with the Comprehensive Plan and national best practices, as it relates to parks and infrastructure provisions, street and lot dimensions, review and permitting procedures, and approval and appeals, and more. 5b: Draft Modified Subdivision Design/Improvement Regulations This step includes the drafting of a modified subdivision code that reflects input from previous steps. 5c: Staff Review Meeting This step will include a meeting or conference call with City staff to review revisions to subdivision design/ improvement regulations prior to incorporation into the Unified Development Ordinance. Appropriate modifications will be made prior to presentation to the PC. 5d: PC Meeting A meeting will be conducted with City staff and the PC to review and discuss draft language developed as part of Steps 4 and 5. At this point in the process, the PC will be engaged to discuss the regulations guiding development in each district, supplemental regulations, and subdivision regulations applicable throughout the City. Appropriate revisions will be made based on PC review and discussion. 20 Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne Step 6: Administrative and Procedural Standards (existing Title 10: Ch. 1 – 2, 4, 15) Step 6 includes the drafting of sections of the code related to administrative processes and support materials. This section will seek to maximize the efficiency of zoning review so that development quality in Yorkville can be improved and permitted, including updates to non-conformity regulations, and procedural requirements for applicants, review standards, and processes for various zoning adjustments (variations, amendments, special uses, and more). This step also includes the drafting of definitions that will support regulatory concepts and minimize the likelihood of inconsistent interpretation of regulations. Additionally, any relevant graphics will be created to illustrate procedural steps or concepts that could otherwise be subject to interpretation. 6a: Draft Administrative, Applications, Approval, and Procedures This step will result in recommendations for application and approval procedures. It will also include flow charts and diagrams clearly articulating such procedures in order to ensure that applicants and code administrators understand who is responsible for various recommendations or approvals. 6b: Staff Review Meeting This step will include a meeting or conference call with City staff to review the draft administrative and procedural standards. Appropriate modifications will be made prior to presentation to the PC. 6c: PC Meeting A meeting will be conducted with City staff and the PC to review and discuss draft language developed as part of Step 6, as it applies to processes and procedures. Appropriate revisions will be made based on PC review and discussion. Step 7: Draft and Final UDO Step 7 includes the delivery of the Draft Unified Development Ordinance, review and revisions to the Draft UDO, and presentation and adoption of the Final UDO. 7a: Draft UDO Ordinance The draft Unified Development Ordinance will be prepared for local consideration and discussion, based on feedback from previous steps in the planning process. 7b: Staff Review and Meeting A meeting or conference call will be conducted with City staff to review and discuss the Draft UDO. Appropriate revisions will be made based on staff review and discussion. A revised Draft UDO will be prepared for PC review and discussion. 7c: PC Meeting A meeting will be conducted with the PC to review and discuss the Draft Unified Development Ordinance. Appropriate revisions will be made based on PC feedback. 7d: Revised UDO & Final Legal Review Based on discussion and feedback from staff and the PC, the revised draft ordinance will be prepared for public hearing. At this time, the City Attorney will also conduct a final legal review to ensure that any modifications are in line with statutory requirements. 21Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne 7e: Public Hearing A Plan Commission public hearing will be conducted consider and recommend action on the draft Unified Development Ordinance. 7f: City Board Presentation and Adoption Following the public hearing and the recommendation of the PC, appropriate revisions will be made, and the Final Unified Development Ordinance will be presented to the City Board for adoption. Step 8: Web-Based “Smart Code” Integration Step 8 includes the creation of a web-based “smart code” version of the UDO with interactive, site specific zoning analysis capabilities. Houseal Lavigne proposes the use of the enCodePlus software for the United City of Yorkville. 8a: enCodePlus Houseal Lavigne will coordinate and facilitate the setup and launch of the enCodePlus software at the beginning of the UDO project. enCodePlus has a one-time license fee that is billed directly to the City of Yorkville. This license fee will occur during the project initiation phase to secure a project domain and provide Houseal Lavigne direct access to the enCodePlus maintenance module. Using the enCodePlus maintenance module, Houseal Lavigne will draft UDO text directly in the software as well as integrate pop- up definitions, dynamic tables, external references, inline illustrations, hyperlinks, search term statistics, auto- numbering, and GIS standard maps. The cost to launch enCodePlus and maintain access to the software throughout the duration of the UDO development process is a one-time fee of $1,875, billed directly to the City of Yorkville. 8b: Annual Software Tiers After the adoption of the Yorkville Unified Development Ordinance, the City will need to determine the most appropriate tier of enCodePlus software that meets their needs. enCodePlus offers three yearly maintenance tiers, which have been outlined in Section 6: Fee Proposal. 8c: Optional Features The United City of Yorkville may also wish to include optional features such as embedded calculators or GIS interactive maps, the cost of which are also detailed in Section 6: Fee Proposal. These additional costs can include the build and launch portion of the feature as well as annual fees. Listed in Section 6 are a few of the features the United City of Yorkville should consider once the UDO has been adopted and launched using the enCodePlus software, including embedded calculators to build and launch buffer yard simulator, landscaping and screening, parking, loading, and ADA shared parking, signage, and site capacity/site yield, as well as GIS Interactive Map (Advanced or Premium) to allow land bank mapping, land use look up, Multiple Listing Service (MLS) lease / sale data, parcel buffer tool. SECTION 5 PROJECT SCHEDULE 22Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne 2019 Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 Jan Feb Mar 1 Step 1: Project Initiation and Outreach 1A Project Initiation – Staff Meeting & Review of Preliminarily Issues 1B Plan Commission Workshop 1C Residential Areas Zoning Workshop 1D Commercial and Industrial Areas Zoning Workshop 1E Subdivision Ordinance Focus Group 1F Project Website (optional) 1G map.social (Online Map-Based Engagement Platform)(optional) 2 Step 2: Technical Analysis & Best Practices 2A Assessment of Existing Land Use Regulations 2B “Best Practices” Research and Assessment 2C Form-based Code Applicability Analysis 2D City Staff Working Session 2E PC Meeting 3 Step 3: Draft District Standards and Concepts 3A Draft Residential and Agricultural District Standards 3B Draft Commercial and Industrial District Standards 3C Special District Standards (OS, PUD, Downtown Overlay) 3D Proposed Zoning Districts Map 3E Staff Review Meeting 3F PC Meeting 4 Step 4: General Development Standards 4A Preliminary Amendments for Parking, Landscaping, Development Standards 4B Staff Review Meeting 5 Step 5: Draft Subdivision Design/Improvements 5A Review of Subdivision Code for Compatibility and Best Practices 5B Draft Modified Subdivision Design/Improvement Regulations 5C Staff Review Meeting 5D PC Meeting 6 Step 6: Administrative & Procedural Standards 6A Draft Administrative, Applications, Approval, and Procedures 6B Staff Review Meeting 6C PC Meeting 7 Step 7: Draft & Final UDO 7A Draft UDO Ordinance 7B Staff Review and Meeting 7C PC Meeting 7D Revised UDO & Final Legal Review 7E Public Hearing 7F City Board Presentation and Adoption 8 Step 8: Web-based “Smart Code” Integration 8A enCodePlus Software Integration Percent of Total Workload Expended per Month 9%5%5%4%4%5%3%8%6%5%4%4%8%6%3%9%2%2%2%1%1%1%1%1%1% SECTION 5 PROJECT SCHEDULE Denotes meetings to be conducted by Project Team.Denotes events to be held by the Project Team.Denotes products to be delivered by the Project Team Legend for Diagram: Timeline The schedule below provides an overall 24-month framework to complete Houseal Lavigne’s approach for each step outlined in our Scope of Work, including the 6-month Adoption process outlined in the City’s RFP. As the City desires, this schedule anticipates a project “kick-off” in March of 2019 and completion in December of 2020. We are ready to begin work immediately and committed to devoting the proposed personnel and resources for the entire length of time necessary to complete the project. Adoption Period SECTION 6 FEE PROPOSAL 23Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne SECTION 6 FEE PROPOSAL The following table summarizes Houseal Lavigne’s proposed fee for the United City of Yorkville’s Unified Development Ordinance assignment. This fee totals $140,610 and reflects the services required to complete all tasks described in each step within the Methodology section of our firm’s proposal, including the delivery of a web-based “smart code” using the enCodePlus software. It should also be noted that we have built the initial licensing fee for enCodePlus, which totals $1,875, into our Project Budget, but this fee will be billed to the City directly from enCodePlus. In addition, yearly licensing fees, as well as one-time fees for optional features, exist for the City’s continued use of enCodePlus—beyond adoption. These yearly fees/optional features have been outlined below, but are not included in our total project budget. Throughout the project, we will work with City staff to identify opportunities to reduce direct costs in order to maximize resources and will assist the City in its decision making regarding what yearly fee/optional features of enCodePlus best meet the City’s needs. The fee proposal also includes anticipated costs for direct expenses related to travel, document production, data-sources, and other reasonable expenses necessary to complete the Scope of Work. Fee Proposal Houseal Lavigne Total Principal PM Associate $205 $120 $110 Step 1: Project Initiation and Outreach Step 1: Total Hours 20 25 20 65 Step 1: Total Professional Fees $4,100 $3,000 $2,200 $9,420 Step 2: Technical Analysis and Best Practices Task 2: Total Hours 25 75 60 160 Task 2: Total Professional Fees $5,125 $9,000 $6,600 $21,750 Step 3: Draft District Standards and Concepts Task 3: Total Hours 20 75 70 165 Task 3: Total Professional Fees $4,100 $9,000 $7,700 $21,210 Step 4: General Development Standards Task 4: Total Hours 20 75 65 160 Task 4: Total Professional Fees $4,100 $9,000 $7,150 $19,890 Step 5: Draft Subdivision Standards Task 5: Total Hours 16 75 55 158 Task 5: Total Professional Fees $3,280 $9,000 $6,050 $19,890 Step 6: Administrative Procedural Standards Step 6: Total Hours 16 75 55 146 Step 6: Total Professional Fees $3,280 $9,000 $6,050 $19,890 Step 7: Draft and Final UDO Step 7: Total Hours 30 80 75 185 Step 7: Total Professional Fees $6,150 $9,600 $8,250 $24,000 Step 8: Web-based “Smart Code” Implementation enCodePlus Initial Licensing Fee ------$1,875 Project Totals, Excluding Yearly enCodePlus Fees Total Project Hours 1,037 Total Project Professional Fees (steps 1-7)$131,735 enCodePlus Initial Licensing Fee (step 8)$1,875 Direct Expenses $7,000 TOTAL PROJECT BUDGET $140,610 Hourly Rates of Key Staff Houseal Lavigne Hourly Rate John Houseal $205 Nik Davis $185 Carly Petersen $120 Jackie Wells $110 Trisha Stevens $110 Yearly enCodePlus Fee/Optional Features (after adoption) Total enCodePlus Yearly Maintenance Fees Standard 90 $4,250 Advanced 180 $5,250 Premium 360 $7,250 Total enCodePlus Optional Features Embedded Calculator (no annual fee)$2,500 GIS Interactive Map (Advanced) Build and Launch $4,500 Plus Annual Fee $3,500 GIS Interactive Map (Premium) Build and Launch $6,500 Plus Annual Fee $4,550 SECTION 7 APPENDIXES IUnified Development Ordinance• Unified City of YorkvilleHouseal Lavigne REFERENCES Main ColfaxEmpire Britain P i p e s t o n e Klock OgdenBroadwayUnionColumbusOak Lake Graham Market May Emery Wall RiverviewTerritorial Highland 8thPearl11thHullCross WeldShore SuperiorBishopMonroeHurd2ndLavetteHigh MiltonBuss ClayClay Catalpa JenningsPaw PawPavoneSalemFair9th6th5thMiller Ri v e r WaterParker Searles Bond JohnOdenThresher McallisterBuenaGreen 4th12th BairdMorton Mcguigan Niles Gray Division Enterprise V a l l e y MarionRobbins Wauceda Bru n s o n Hastings PitkinSeeleyWall Harrison StevensBentonHeckKline Cherry Maple Riversi de SchulzNowlenLincoln Bellview Sum m i t Apple Edwards Park Red Arro w Foster WarwickWinans Crystal Riford PackardEdgecumbe 10thCollegePasade n a Garfield Washington Frank Boughton Mineral Nathaniel Wells Senior HannahMadison Winans8thPark Hig h Kirby MccordLasalle FairRed Arro w 9thRiverCass AgardSingle Family Residential - Detached Single Family Residential - Attached Multi-Family Residential Commercial Office Schools / Religious Institutions Public / Semi-Public / Utilities Healthcare Parks / Open Space Golf Course Industrial Airport Vacant Land Use Legend Lake Michigan St. Joe RiverP a w Paw Rive r Redeveloped multi-family buildings should be well buffered and separated from adjacent single family homes The potential exists to realign Maple Avenue, improving circulation through the area and eliminating a railroad crossing Larger and exaggerated setbacks would improve pedestrian comfort on Fairview Avenue Parking in the rear of commercial buildings would improve the area’s walkability and character. Existing street grid should carry through to the development on the north side of 2nd Street Existing parking area may be too narrow to accommo- date any development. Consideration should be given to utilizing this area as open space or for stormwater management Fairview TOD Redevelopment Concept 4 5 8 76 2 1 3 34 Village of Downers Grove Downtown Pattern Book Blo Ck analYsis of DoWntoWn DoWners GroVe An analysis of different blocks and areas of Downtown are presented below. This is preceded by a block by block, building by building overview and assessment . The surface parking lots on both sides of the tracks, includ- ing the large parking areas for the library and the bank and its parking lots, along with the residential conversions offer few of the core ingredients of a traditional downtown. The 1100 block of Warren Avenue is far removed from the Downtown “core” and is best described as a transition area. The orientation of the Community Bank of Downers Grove suggests that the Downtown does not extend be- yond Forest. This is further reinforced by its large parking area and drive up banking which destroy the streetwall any connections to the commercial buildings to the west. This section of Main Street is comprised primarily of residentially scaled commercial buildings and residential conversions. The low building heights fail to provide any sense of enclosure, however streetscape enchantments and wide sidewalks provide pedestrian comfort. While the funeral home building at 4920 Main Street contributes to the character of the area, the fact that it is surrounded by surface parking is detrimental to the downtown charac- ter of the block. The White Hen Pantry building at 4946-4952 Main Street is set back from the property line and has parking in front of the building. This de- velopment pattern is typical of a commercial use along a corridor such as Ogden Avenue, but not typical or generally desirable in a downtown. The development setback pattern is detrimental to the streetwall and negatively impacts the pedestrian connections to the north and the overall character of this section of Main Street. This block of Forest Avenue lacks many of the core components of a traditional downtown. The setbacks of the single-family residential converted buildings mean a streetwall is absent. The setbacks and building heights also fail to provide any sense of enclosure. The new residential building at 4929 Forest contributes only mod- erately to the downtown pattern of this block. With the exception of the backside of the Tivoli, this block is best described as a suburban residential street. Recent development within this area of the Downtown provides almost all of the essential components of a downtown. The building heights provide a sense of enclosure. Streetscape improvements provide a sense of comfort. The mix of uses adds life to the area. Architectural details provide visual interest and a pedestrian scale. The character and feel of this block is significantly enhanced by the presence of the Tivoli Theatre and Station Crossing. The majestic Tivoli with its ornate details provides a unique character to the area, and the plazas and seating areas along with the mix of uses provide enough interest to overcome the void created by the railroad tracks and lack of built form on the south side. With the exception of the historic smith building at the intersection of Maple and Main, this block contributes nothing to the downtown character. The primary land use in this block is surface parking and the uses rein- force an automobile orientation. The low one-story buildings in this part of Main Street along with the surface parking lots fail to provide any sense of comfort and enclosure to the pedestrians, resulting in a feeling of isolation from other parts of Downtown. The surface parking lots also “kill” the streetwall and significantly impact a pedestrians desire to travel north towards Maple. Even though a cemetery occupies a large segment of this block, this section of Main Street is one of the best block segments in Downtown. The masonry wall maintains visual interest along the west side of the street and keeps the streetwall intact. A pedestrian arcade connects the parking garage with Main Street and provides areas for outdoor dining. Emmetts, Ballydoyles and the Downers Grove National Bank are all noteworthy buildings that contribute to Downtown in terms of their use and architecture. The civic uses along this block of Curtiss Street provide an atmosphere and character not present elsewhere in Downtown. Unfortunately the buildings located along Main Street do a poor job of “turning” the corner and connecting this block of Curtiss. This block is further removed from Main Street due to the drive-up banking area of the Downers Grove National Bank. This area of downtown exhibits most of the ingredients of a traditional downtown. With the exception of the US Bank drive-up banking facility the street wall is maintained throughout the entire block. Wide sidewalks, street furniture, pedestrian scale lighting and outdoor dining areas provide a sense of comfort. A mid-block crosswalk is well defined and adds to the pedestrian friendliness of the area. Buildings also contribute, with their architectural details and storefront windows. The low rise buildings however fail to provide a sense of enclosure. At Houseal Lavigne , we are proud of our work and the long-term relationships we maintain with clients. We believe each of these references demonstrate our ability to satisfy clients through an approach that meets the technical and financial needs of client communities. Project Client Contact Name Phone Email Zoning Ordinance City of Flint, Michigan Kevin Schronce, Former City Planner (269) 720-6264 kschronce@gmail.com UDO City of Bloomington, Illinois Katie Simpson, City Planner (309) 434-2341 ksimpson@cityblm.org Downtown Regulatory Strategy Village of Downers Grove, Illinois Stan Popovich, Community Development Director (630) 434-6893 spopovich@downers.us Downtown Neighborhood Zoning City of Bentonville, Arkansas Shelli Kerr, Planning Services Manager (479) 271-3107 skerr@bentonvillear.com Zoning Ordinance City of Marion, Iowa Tom Treharne, Community Development Director (319) 743-6320 ttreharne@cityofmarion.org II Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne John A. Houseal, FAICP Principal-in-Charge|Co-Founder John is a Principal and Co-founder of Houseal Lavigne and has established himself as one of the region’s top urban planning professionals. John’s reputation and expertise within the profession as a leader in urban planning, contemporary development practices, and community outreach has garnered him wide recognition and numerous planning awards. John has been a featured speaker at national, regional, state, and local events and conferences for issues related to urban planning, zon- ing, transportation, context sensitive design, and the environment. John is recognized as one of the top community facilitators, consensus builders, and citizen participation experts in the region. John maintains professional memberships with Lambda Alpha International, American Planning Asso- ciation, the American Institute of Certified Planners, the National Trust for Historic Preservation, and Urban Land Institute. John received a Bachelor of Science in environmental sciences from University of Michigan and a Master of Environmental Planning for environmental and urban planning from Ari- zona State University. John is also an AICP inducted Fellow and certification instructor and has been responsible for preparing planners for professional certification since 2005. Prior to co-founding Houseal Lavigne, John was a Principal and the Director of Urban Planning for URS Corporation, a global multi-disciplinary engineering firm based in San Francisco, California. Working from the Michigan Avenue office in Downtown Chicago, John oversaw and directed the firm’s urban planning and community development projects, often coordinating on assignments throughout the country. Prior to being the Director of Urban Planning for URS Corporation, John was a Principal with Trkla, Pettigrew, Allen and Payne (TPAP), a prominent planning and economic development firm in Chicago. While a Principal at TPAP, John directed a wide range of urban planning and community development assignments throughout the Midwest. From revitalization plans for Chicago’s south side neighborhoods to regional highway corridor studies, John has directed, managed, and assisted with a wide range of planning assignments. John has di- rected a number planning and development related assignments in several states, including compre- hensive plans, corridor plans, downtown plans, neighborhood plans, master development/site plans, and more. John has also directed the zoning updates and amendments, as well as the creation of entirely new zoning ordinances, sign ordinances, planned unit development ordinances, overlay dis- tricts, and design and development guidelines. Several unique and very significant assignments have been directed by John and provided significant momentum in his career, including the IDOT SWS Tools for Balanced Growth Study, which was the State of Illinois’ first balance growth initiative; the Cap the Ike Study, which was a study examining the creation of “new land” by capping the Eisenhower Expressway for approximately 1.5 miles; and an FAA funded study to examine land use compatibility and the O’Hare Modernization Project (OMP). As project director, John’s leadership skills and planning and design expertise were pivotal to the suc- cess of these, and many other assignments. John has received several professional planning awards and distinctions, including an ILAPA Gold Award for Planning; an ILAPA Silver Award for Plan Implementation; an ILAPA Award for Planning Education; ILAPA Awards for Strategic Planning; the DePaul University Chaddick Institute Develop- ment Award; the Greater OBCC Commercial Revitalization Award, APA National Excellence Award, and induction into Lambda Alpha International, an international honorary fraternity for professional excellence in the field of land economics. Education Bachelor of Environmental Sciences University of Michigan Master of Environmental Planning Arizona State University Memberships American Planning Association American Institute of Certified Planners inducted Fellow Lambda Alpha International OPRF Community Foundation Board of Directors Awards 2017 APA-IL Outreach Award Envision Oak Park Comprehensive Plan 2014 APA National Award for Excellence Emerging Planning and Design Firm 2014 APA-MI Public Outreach Award Imagine Flint Master Plan 2014 APA-IA Daniel Burnham Award Coralville Community Plan 2012 APA-IL Daniel Burnham Award Downers Grove Comprehensive Plan 2010 APA-IL Strategic Plan Award River Forest Corridors Plan 2009 APA-IL Implementation Award Ogden Avenue Enhancement Initiative 2007 APA-IL Daniel Burnham Award Carpentersville Comprehensive Plan 2007 APA-IL Implementation Award Palos Park Strategic Plan DePaul University’s Chaddick Institute for Metropolitan Development Award 2012 Oak Brook Commercial Areas Plan 2008 Algonquin Downtown Plan Commercial Revitalization Award Oak Brook Commercial Areas Plan Greater OBCC 2009 AICP Certification Instructor APA National and APA State Chapters 2005 to present IIIUnified Development Ordinance• Unified City of YorkvilleHouseal Lavigne John A. Houseal, FAICP Project Experience Zoning & Design Guidelines 30 Zoning & Design Guidelines Assignments, including: • Benton Harbor, MI • Bloomington, IL • Brookfield, IL • Carpentersville, IL • Cary, IL • Chicago, IL • Dunwoody, GA • Fairview Heights, IL • Flint, MI • Geneva, IL • Harwood Heights, IL • Hinsdale, IL • Kenilworth, IL • Marion, IA • McHenry, IL • Melrose Park, IL • Montgomery, IL • Muskogee, OK • Murray, KY • Northbrook, IL • Oak Brook, IL • Oakbrook Terrace, IL • Pace TOD Guidelines Manual • Palos Park, IL • Palos Heights, IL • Prairie Grove, IL • Richton Park, IL • River Forest, IL • Wilmette, IL Strategic Planning • Fond du Lac, WI • Morton Grove, IL • Palos Park, IL • Warrenville, IL • West Chicago, IL Retainer Services • Brookfield, IL • Davis Junction, IL • Forest Park, IL • Harwood Heights, IL • Kenilworth, IL • Lockport, IL • Melrose Park, IL • Montgomery, IL • Oakbrook Terrace, IL • Palos Park, IL • Prairie Grove, IL • River Forest, IL • Round Lake, IL • Winnetka, IL Comprehensive Plans 60+ Comprehensive Plans including: • Benton Harbor, MI • Brookfield, IL • Brownsburg, IN • Byron, IL • Carpentersville, IL • Coralville, IA • Council Bluffs, IA • Countryside, IL • Davis Junction, IL • Downers Grove, IL • Edinburgh, IN • Evergreen Park, IL • Fairview Heights, IL • Flint, MI • Frederick, CO • Forest Park, IL • Geneva, IL • Glen Ellyn, IL • Greater Bridgeport Region, CT • Hammond, IN • Harwood Heights, IL • Homer Glen, IL • Jackson, MO • Jackson, TN • Kenilworth, IL • Lynwood, IL • Lansing, MI • Marion, IA • Mattoon, IL • Maywood, IL • Melrose Park, IL • Montgomery, IL • Morton Grove, IL • Mundelein, IL • Niles, IL • Oakbrook Terrace, IL • Oak Park, IL • Palos Heights, IL • Palos Park, IL • Pleasant Hill, IA • Prairie Grove, IL • River Forest, IL • St. Charles, IL • St. Cloud, MN • Sugar Grove, IL • Tipton, IN • Tipton County, IN • Westmont, IL • Whiting, IN • Windsor, CO Downtown Planning 30+ Downtown Plans including: • Algonquin, IL Downtown Plan • Downers Grove, IL Downtown • Forest Park, IL Madison Street Corridor • Geneva, IL Downtown Master Plan • Huntly, IL Downtown Master Plan • McHenry, IL Downtown Plan • Melrose Park, IL Historic Broadway Avenue District Plan • Morton, IL Downtown Master Plan • Murray, KY Main Street Plan • Round Lake, IL Downtown Plan • Oshkosh, WI Downtown Plan • Winfield, IL Downtown/TOD Plan Special Area Planning 50+ Special Area Plans, including: • Bellwood TOD master Development Plan • Bellwood St. Charles Road Corridor/TOD Plan • Countryside Dansher Industrial Park Subarea Plan • Glenview The Glen Parcel 24 Master Plan • Island Lake Commercial Areas Master Plan • Marengo TOD & Western Corridor Planning Area • Melrose Park Rose trail Neighborhood Master Plan • Montgomery Preserve Subarea Master Plan • Naperville Martin Mitchell Campus Master Plan • Oak Brook Commercial Areas Master Plan • Oakbrook Terrace Unit 5 Area Master Plan • Palos Park Commercial Areas Master Plan • Prairie Grove River Front Vision • Rolling Meadows Golf Road Corridor Mobility Plan • South Chicago Heights Station Area Plan • Skokie Dempster Station Area Plan Corridor Planning 70+ Corridor Plans including: • Bellwood - Mannheim Road Corridor; 25th Avenue Corridor Plan • Brookfield - Ogden Ave. Corridor Plan; 47th Street Corridor Plan; 31st Street Corridor Plan • Carpentersville - IL Route 31 Corridor Plan; IL Route 25 Corridor Plan; Randall Road Corridor Plan • Countryside - LaGrange Road Corridor Plan; Joliet Road Corridor Plan; Road Corridor Plan • Davis Junction - IL Route 172 Corridor Plan • Hinsdale - Odgen Avenue Corridor Plan • IL 47 Corridor Study • Kenilworth - Green Bay Road Corridor Plan • Lockport - I-355 Corridor Master Plan • Melrose Park - Lake Street Corridor Plan; Broadway Avenue Corridor Plan; North Avenue Corridor Plan • Melrose Park Broadway Avenue Corridor Plan • Montgomery - Montgomery Road Corridor Plan; Blackberry Creek Corridor Plan • Naperville - Ogden Avenue Enhancement Study • Oak Brook - 22nd Street Corridor Plan • Palos Heights - Harlem Avenue Corridor Plan • Portage, IN - Highway 20 Corridor Plan • River Forest Corridors Plan- Madison Street Corridor Plan; North Avenue Corridor Plan; Lake Street Corridor Plan; Harlem Avenue Corridor Plan • Traverse City, MI- Eight Street Corridor Plan; East Front Street Corridor Plan West Front Street Corridor Plan Garfleld Avenue Corridor Plan 14th Street Corridor Plan IV Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne Nik brings more than 10 years of professional design and planning experience to Houseal Lavigne Associates and as a Principal manages much of the firm’s versatile studio work, as well as hones skill specializations in urban design, landscape architecture, site plan development, streetscape design, and sustainability planning, from the individual lot level up to the regional scale. He provides the connection between the planmaking process and document creation, focusing on concept and site design, graphics, document layout, geographic information and cartographic renderings, and urban- form 3D modeling, using a breadth of software tools and drafting techniques. Nik has extensive experience in landscape and planting design which includes conducting site visits and creating inventory and analysis maps, developing project bases, drafting general development and preliminary plans, producing hand and computer rendered sketches and plans, and submitting construction documents, specifications, plant list schedules, and cost estimates for review and instal- lation. Nik has a diverse background in urban planning and design with experience in the preparation of research and inventory materials, site analysis maps, framework plans, preparation of conceptual development plans for a full range of residential, commercial, mixed-use, office and industrial park developments, and commercial corridors. Prior to joining Houseal Lavigne Associates, Nik worked for consulting firms specializing in landscape architecture, streetscape design, urban design, zoning, and development planning. Nik has a Bachelor of Science in Landscape Architecture from Purdue University. He is a member of the American Society of Landscape Architects (ASLA), and some of his past work has been awarded recognition in sustain- ability and environmental stewardship. Nik Davis Principal Education Bachelor of Science in Landscape Architecture, Purdue University Memberships American Society of Landscape Architects ASLA Positions ILASLA Allied Professionals Liaison ILASLA Legacy Project Co-Chair Past ILASLA Public Awareness Chair Past ILASLA External Communications Officer APA-IL Positions Co-Chair for the Marketing Committee Presentations 2015 National APA Planning Conference New Tools for Zoning & Development Visualization 2013 National APA Planning Conference Putting Zoning on the Map APA-CMS January, 2012 Integrating Sustainability Into Development Regulations October 2011, APA-IL State Conference Awards 2018 APA-VA Plan of the Year Bristol Virginia Comprehensive Plan 2018 Special Acheivement in GIS Award Oshkosh Lakeshore Development 2017 APA-IL Outreach Award Envision Oak Park Comprehensive Plan 2016 APA-MN Innovation Award St. Cloud Comprehensive Plan 2014 APA-MI Public Outreach Award Imagine Flint Master Plan 2009 ILASLA Honor Award for Environmental Stewardship Winnebago County 2030 Land Resource Management Plan Project Experience Zoning/Form-Based Codes • Baltimore, MD* • Bentonville, AR • Buffalo, NY* • Cleveland Heights, OH* • Council Bluffs, IA* • Dunwoody, GA • Flint, MI • Fort Dodge, IA* • Mundelein, IL* • Muskogee, OK • New Orleans, LA* • Park Ridge, IL* • Riverside, IL* • Wilmette, IL* • Winnebago County, IL* Design Guidelines & Standards • Chicago - Archer & Halsted • Council Bluffs, IA* • Fort Dodge, IA* • Kenilworth, IL • Mundelein, IL* • Pace TOD Guidelines Manual , IL* Comprehensive Plans • Aurora, CO • Bentonville, AR • Bristol, TN • Buffalo, NY* • Cary, IL • Council Bluffs, IA • Elgin, IL • Flint Master Plan, MI • Frederick, CO • Hudson, OH • Maywood, IL • St. Charles, IL • St. Cloud, MN • Windsor, CO Downtown/TOD Plans • Carbondale, IL • Carson City, NV • Elmhurst, IL • Fort Dodge, IA • Geneva, IL • Hopkinsville, KY • Hudson, OH • Rolling Meadows, IL Corridors • Ames, IA • Bentonville, AR • Des Plaines, IL* • Elmhurst, IL • Island Lake, IL • Homer Glen, IL • Kenilworth, IL • New Lenox, IL • Park Ridge, IL* • Peoria Heights, IL • Portage, IN • Rolling Meadows, IL • Traverse City, MI Streetscape Designs • Bourbonnais, IL* • Bradely, IL Broadway Street • Chicago - 87th & Stony, Lake Street, Uptown- Broadway Avenue, Auburn Gresham-79th Street • Des Plaines, IL* • Elmhurst - North York • Glen Ellyn, IL • Grayslake, IL* • Huntley, IL • New Buffalo, MI • Richton Park, IL* * Work conducted at another firm. VUnified Development Ordinance• Unified City of YorkvilleHouseal Lavigne As a certified planner with the American Institute of Certified Planners, Carly brings a diverse background, including thirteen years of public-service centered on economic development, zoning, and planning. Carly is guided by an avid interest in the fields of urban planning, planning theory, geography, and land use, as well as her professional goal to develop plans and ordinances that provide viable, implementable, and user-friendly assets and strategies to the communities in which she works. Her project strengths are derived from two distinct viewpoints; (1) from experience contributing to comprehensive, downtown, special area, and transportation plans for public use and (2) from administering ordinances as a community planner. Her specialization is in functional planning, building an understanding of community context, and translating that information into clear, workable plans, tools, and ordinances. To fulfill client’s goals, Carly focuses on the connection between place and desired results to deliver objective and balanced solutions. Prior to her position with Houseal Lavigne, Carly began her career at the New York City Economic Develop- ment Corporation (NYCEDC), specializing in the use of planning technology in land development projects. At NYCEDC, Carly assisted internal departments and City agencies as an urban planner and technician, providing support in GIS, spatial and 3d technology to public projects, plans, and strategies. When Hurricane Sandy made impact in 2012, she led an important effort to contribute to the City’s resiliency plan. As a result of that experience, Carly has seen first-hand the effects community resolve can have during a project, and the impact that public involvement can make in the planning process. In 2013, Carly and her family relocated to Bloomington, Indiana—the home of Indiana University. As senior planner for Monroe County, she provided oversight, evaluation and project coordination on development projects, zoning requests, and subdivision petitions. She has represented and reported on public petitions to various government committees and boards and is skilled at relating ordinance requirements clearly and effectively. Project Experience PlaNYC, A Greener, Greater New York—New York, NY Contributed research and design content to the 2007 landmark plan for a more sustainable New York City. A Stronger, More Resilient New York—New York, NY Led a support team for the NYC Special Initiative for Rebuilding and Resiliency, post-Hurricane Sandy. Provided content for a responsive resiliency plan effort issued in 2011. Essex Crossing Development (Seward Park) RFP—New York, NY Designed the preliminary site plan for a public RFP for 1.65 million square feet of mixed-use prime real estate in Manhattan, which is presently under development. Property Info—New York, NY Project Manager for NYCEDC web map portal, designing web application system requirements. Urbanizing Area Plan—Monroe County, IN Provided support and assistance to this 2015 amendment to the community’s Comprehensive Plan. Urbanizing Area Plan Implementation Report—Monroe County, IN Contributed to 2016 zoning calibration framework based on comprehensive plan amendment, including drafting conceptual zone maps and a development type-based “hybrid” zoning model. Rural Zoning Framework—Monroe County, IN Completed a rural zoning guidance document in 2017, including conceptual zone map for rural areas. Transportation Alternatives Plan—Monroe County, IN Completed an update of the local transportation alternatives plan, adopted in early 2018. Consolidated Development Ordinance—Monroe County, IN Contributed to the drafting of a consolidated development ordinance (zoning and subdivision control), slated for adoption in 2019. Carly Petersen, AICP Associate II Education Master of Planning, Dalhousie University Bachelor of Arts in Geography (Urban Systems), McGill University Certificate, Project Management, New York University Certificate, Building Information Modeling, New York University Memberships American Institute of Certified Planners American Planning Association, National American Planning Association, IN Awards NYC Economic Development Corporation President’s Award Winner NYC Broadband Development VI Unified Development Ordinance• Unified City of YorkvilleHouseal Lavigne Jackie is an Associate at Houseal Lavigne. Her time as a consultant has focused on working with municipalities to review, revise, and update their zoning, sign, and subdivision ordinances. Her zoning work is informed by her prior experience working as a planner for a small municipality in Virginia where she gained an understanding of the administrative and enforcement issues communities face. She is focused on the development of responsive and detailed zoning recommendations which meet the specific and unique needs of each community. In addition to zoning projects, Jackie has contrib- uted to the outreach, research, and development of several comprehensive, downtown, and strategic plans. She believes that her experience with both zoning and planning allows her to develop better informed policy recommendations and more responsive zoning regulations. Prior to joining Houseal Lavigne, Jackie was the Housing and Development Planning Specialist for Danville, Virginia, a community of approximately 45,000. There, Jackie was responsible for: develop- ing, implementing, and monitoring the City’s five-year Consolidated Plan and Annual Plans, applying for and administering local, state, and federal grant funding, acting as a liaison between the City and neighborhood and non-profit groups, spearheading the City’s targeted efforts in the Schoolfield and Edgewood neighborhoods, and planning and managing community engagement campaigns and events. In this capacity, she gained valuable experience in developing programs and policies, applying for and administering local, state, and federal grants, engaging community groups, and supporting the establishment of new neighborhood associations. Jackie uses her experience in local government to develop data-driven solutions that manage the needs of elected and appointed officials, department heads, non-profit partners, and residents of the community. She instills detail into all of her projects and is passionate about the communities in which she works. Project Experience Cary, IL - Unified Development Ordinance Assisted with the update and development of the Village of Cary Unified Development Ordinance including adding and consolidating districts based on nonconformities analysis, updating parking and landscaping standards, updating subdivision regulations to support the development of walkable neighborhoods, and rewriting the sign ordinance to comply with Reed vs. the Town of Gilbert. Ardmore, OK - Unified Development Code Assisted with the update and development of a new Unified Development Code to reflect and support the recommendations of the recently adopted Ardmore Comprehensive and Subarea Plans. Jackson, TN - Zoning Ordinance Rewrite Assisted with the update and development of a new Zoning Ordinance to reflect and support the recommendations of the recently adopted One Jackson Civic Master Plan. Sunset Hills, MO - Zoning Ordinance Assisted with the update and development of a new Zoning Ordinance to reflect and support the recommendations of the recently adopted Sunset Hills Comprehensive and Subarea Plans, which was also prepared by Houseal Lavigne. Bloomington, IL - Zoning Ordinance Assisted with the update and development of the Bloomington Zoning Ordinance including assisting staff successfully navigate the public engagement and hearing necessary for the active rezoning of nearly 500 parcels. Eden Prairie, MN - Comprehensive Plan Supported the development of the comprehensive plan for Eden Prairie, a Twin Cities metropolitan community of more than 60,000, through research and application of best practices. Greenwich, CT - Comprehensive Plan Assisted in the development of the Town of Greenwich’s Plan of Conservation and Development through community engagement, reconnaissance, mapping, and research and best practices. Jackie Wells Associate Education Master of Urban Planning, University of Kansas Bachelor of Arts in Architecture, University of Kansas Memberships American Planning Association, VA American Planning Association, National Rotary International Presentations APA Quad State Conference: Economic Argument for Flexible Parking Requirements VIIUnified Development Ordinance• Unified City of YorkvilleHouseal Lavigne Trisha joined Houseal Lavigne in 2016. Her primary focus is creating exciting and innovative graphics to compliment Houseal Lavigne’s plans through illustrative maps, 3D visualizations, and plan docu- ment layouts. Though she largely concentrates on the graphic representation of planning policies, she is interested on all aspects of the planning process. Trisha received a Bachelor of Science in Architecture from the University of Illinois at Urbana-Cham- paign and a Master’s in Urban Planning and Policy from the University of Illinois at Chicago, concen- trating in spatial planning and urban design. While attending the University, she was awarded the AICP Outstanding Student Award honoring her exceptional achievements in the study of planning. During her graduate studies, Trisha worked for the City of Highland Park. Throughout her time with the City, she worked on projects such as the Highland Park Downtown Design Guidelines and the Cultural Arts Master Plan. Project Experience Cary, IL—Unified Development Ordinance Assisted with the update and development of the Village of Cary Unified Development Ordinance including adding and consolidating districts based on nonconformities analysis, updating parking and landscaping standards, and updating subdivision regulations to support the development of walkable neighborhoods. Bloomington, IL—Zoning Ordinance Analyzed parcels within each district to determine the number and extent of nonconformity to help determine the need for the creation of new district or the consolidation of existing districts based on the nonconformities analysis, updating parking and landscaping standards, and updating subdivision regulations to support the development of walkable neighborhoods. Bentonville, AR—Comprehensive Plan and Zoning Amendment Created 3d visualizations of potential redevelopment sites within the various subareas. Tasks related to the Zoning Amendments including diagrams to help illustrator zoning regulations for Bentonville’s downtown districts. Roscoe, IL—Zoning Ordinance Create diagrams to help illustrator zoning regulations. Sunset Hills, MO—Zoning Ordinance Assisted with the update and development of a new Zoning Ordinance to reflect and support the recommendations of the recently adopted Sunset Hills Comprehensive and Subarea Plans, which was also prepared by Houseal Lavigne. Trisha identified non-conforming lots within each of the City’s residential zoning districts based on their square footage and helped to identified non-conforming lots based on their frontage use ArcGIS. Fort Lupton, CO—Comprehensive Plan Created a story map illustrating the existing condition of City of Fort Lutpon. The story map touched on topics such as existing land use, current zoning, transportation, public facilities, and parks, open space and environmental features. In addition, Trisha created the graphics illustrating the subarea recommendation and 3d visualization for potential site redevelopments. Elmhurst, IL—Subarea Plans Created plans, graphics, and 3d models use to illustrate planning recommendation and redevelop- ment concepts. Hastings, MN—Corridor Plan Generated text detailing the proposed plan and strategies to spur the economic revitalization of the Vermillion Street Corridor. The plan included the identification of opportunity sites to serve as cata- lysts for future investment and recommended development characteristics and public improvements. Trisha was also responsible for the creation of accompanying maps, graphics, and 3d visualizations. Trisha Stevens Associate Education Masters of Urban Planning and Policy with a Certificate in Geospatial Analysis & Visualization University of Illinois, Chicago Bachelor of Science in Architecture, University of Illinois, Champaign/Urbana Memberships American Planning Association Illinois Chapter American Planning Association National Chapter Congress for New Urbanism Awards 2016 AICP Outstanding Student Award Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Informational item. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Economic Development Committee #3 Tracking Number EDC 2019-18 Downtown Parking – W. Van Emmon Street City Council - February 26, 2019 N/A N/A N/A Majority Vote Proposed time-limited restricted parking for four (4) on-street public parking spaces. Krysti J. Barksdale-Noble Community Development Name Department Request Summary Staff had been approached by business owners within the downtown, specifically on the west side of IL Route 47, seeking to limit parking for certain on-street public parking stalls to a maximum of 15 minutes during the busy weekday up until lunch time. Upon discussions at the February 5th Economic Development Committee meeting, it was recommended that four (4) on-street parking stalls be limited to a maximum of 15 minutes between the hours of 8:00 AM to 2:00 PM, Monday through Friday. Existing Downtown Parking Conditions The west block of Van Emmon Street currently has four (4) on-street parking spaces available for public use on the north side of the road, as seen in the aerial below. Currently, there are approximately five (5) businesses located immediately adjacent to these parking stalls, whose customers would regularly utilize these spaces, and would be directly impacted by the proposed change in regulatory parking: Belladonna Tea + Coffee (beverage & food); Hoof + Horn (metaphysical supply store); Harmony Aesthetics (beauty and spa services); 4 You Massage (personal care services); and Living Divina (yoga & fitness studio). Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: February 12, 2019 Subject: Downtown Parking – W. Van Emmon Street Proposed Restricted Parking While this quadrant of the downtown is adequately parked by the City’s public parking facility at the corner of S. Main Street and Van Emmon, the various on-street parking spaces on the south side of W. Van Emmon, and the private parking spaces located off the West Alley, the parking stalls on the north side of W. Van Emmon are of premium location for these businesses during peak lunch hour times. Proposed Downtown Parking Regulations As proposed, the time-limited parking stalls would allow patrons in the downtown to either quickly make short stops to the nearby businesses or drop off other riders and locate longer parking options in the area without having to cross traffic. The stalls would be identified with a sign detailing the 15-minute time limit would only be in operation from 8:00 A.M. to 2:00 P.M. from Monday through Friday each week. Outside of these times, the on-street parking spaces are available for all visitors to the downtown without time limit. Staff has spoken with some of the directly impacted business owners in the area who expressed support of the proposed time limitation for the parking and we anticipate the proposed parking regulations to have no impact on other businesses within the downtown. Enforcement will be done under the current Title 6: Motor vehicles and Traffic section of the City Code by the Police Department. Regarding the cost for sign fabrication and installation, the Public Works department has estimated the cost per sign to be approximately $155 and would take between 2-3 weeks to receive the signs after placing an order. Installation would be done in-house by the Public Works department staff. The attached is a draft ordinance prepared by the City Attorney approving the proposed traffic control regulations, as presented in this memorandum. Ordinance No. 2019-____ Page 1 Ordinance No. 2019-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS, ESTABLISHING TIME LIMITS FOR PARKING ON WEST VAN EMMON STREET WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Section 11-208(a)1 of the Illinois Vehicle Code (625 ILCS 5/11-208(a)(1) authorizes a municipality to regulate the standing or parking of vehicles within its corporate limits. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Section 6-2-1, PARKING REGULATIONS AND RESTRICTIONS ON CERTAIN STREETS, of the Yorkville City Code be and is hereby amended by adding subsection C. to read as follows “C. West Van Emmon Street: It shall be unlawful to park any vehicle in the first four (4) marked parallel parking spaces on the north side of West Van Emmon Street west of South Bridge Street for more than fifteen (15) minutes between the hours of eight o’clock (8:00) A.M. and two o’clock (2:00) P.M. Monday through Friday.” Section 2: This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of ___________________, 2019. ______________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2019. ____________________________________ Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memorandum. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Planning and Zoning Commission #1 Tracking Number PZC 2019-01 204 Boombah Blvd. – Lot 3 Final Plat of Resubdivision of Yorkville Business Center City Council - February 26, 2019 Majority Vote Proposed Final Plat of Resubdivision of Lot 3 in the Yorkville Business Center Krysti J. Barksdale-Noble, AICP Community Development Name Department Background/Proposed Request The petitioner, Boombah Inc., is seeking final plat approval to resubdivide Lot 3 of the Yorkville Business Center, an approximately 21-acre parcel. Located in the southwest quadrant of IL Route 47 (N. Bridge Street) and Boombah Boulevard, this parcel was part of the original Inland Land/F.E. Wheaton Annexation Agreement approved by the City of Yorkville in 1995. Currently, the parcel is improved with two (2) buildings zoned B-3 General Business District utilized by Boombah Inc. for their custom athletic apparel business operations. Planning & Zoning Commission Action: The Planning and Zoning Commission reviewed the request for final plat approval at a meeting held on February 13, 2019 and made the following action on the motion below: In consideration of the proposed Final Plat of Resubdivision of Lot 3 in the Yorkville Business Center, the Planning and Zoning Commission recommends approval of the plat to the City Council as presented by the Petitioner in a plan prepared by HR Green, dated last revised February 1, 2019. Action: Harker – aye; Olson – aye; Horaz – aye; Vinyard – aye; Marcum – aye; 5 ayes; 0 no. Attachments: 1. Draft Ordinance 2. Final Plat of Resubdivision of Lot in the Yorkville Business Center prepared by HR Green date last revised 02/01/19. 3. EEI Letter to the City dated January 24, 2019 re: Boombah, Lot 3 – Final Plat. 4. Plan Council packet materials from January 10, 2019 5. Copy of Petitioner’s Application Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Brad Sanderson, EEI, City Engineer Date: February 14, 2019 Subject: PZC 2019-01 204 Boombah Blvd – Lot 3 of Yorkville Business Center Final Plat of Resubdivision Approval Ordinance No. 2019-____ Page 1 STATE OF ILLINOIS ) ) ss. COUNTY OF KENDALL ) ORDINANCE No. 2019-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING THE FINAL PLAT OF THE BOOMBAH RESUBDIVISION WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Boombah, Inc. (the “Petitioner”) has filed an application and petition for approval of the Final Plat of the Boombah Resubdivision for the subdivision of property generally at the southwest corner of Illinois Route 47 and Boombah Boulevard, an approximately 21-acre property for future development; and, WHEREAS, the Planning and Zoning Commission convened and held a public meeting on February 13, 2019, to consider the Final Plat of the Boombah Resubdivision; and, WHEREAS, the Planning and Zoning Commission reviewed the standards set forth in Chapter 3 and 4 of Title 11 of the Yorkville Subdivision Control Ordinance and made a recommendation to the Mayor and City Council (“the Corporate Authorities”) for approval of the resubdivision and the Final Plat of the Boombah Resubdivision. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated herein and made a part of this Ordinance. Section 2: That the Corporate Authorities hereby approve the Final Plat of the Boombah Resubdivision, for the property legally described and attached hereto and made a part hereof by reference as Exhibit A, prepared by HR Green, Yorkville, Illinois, dated last revised February 1, 2019 attached hereto and made a part hereof as Exhibit B, and authorize the Mayor, City Clerk, City Administrator and City Engineer to execute said Plat. Ordinance No. 2019-____ Page 2 Section 3: That the City Clerk is hereby authorized pursuant to Section 11-2-3.H of the Yorkville Subdivision Control Ordinance to file a copy of this ordinance and the Final Plat of the Boombah Resubdivision with the Kendall County Recorder of Deeds within 30 days from the date of the approval of this Ordinance. Section 4: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2019. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2019. ______________________________ MAYOR EXHIBIT A Legal Description Exhibit A Phone 630.553.7560 Fax 630.553.7646 Toll Free 800.728.7805 651 Prairie Pointe Drive, Suite 201, Yorkville, Illinois 60560 HR Green Job #180274 Boombah Inc. 202 Boombah Blvd. United City of Yorkville, IL LEGAL DESCRIPTION Lot 3 In Yorkville Business Center. Being A Subdivision Of Part Of The West 1/2 Of Section 16 And Part Of The East 1/2 Of Section 17, And Also Being A Resubdivision Of Wheaton Subdivision All In Township 37 North, Range 7 East Of The Third Principal Meridian According To The Plat Recorded October 10, 2000 As Document 200000013808 Slot 718 And 719 And Corrected By Certificate Of Correction Recorded October 12, 2000 As Document 200000014055 And Corrected By Certificate Of Correction Recorded October 25, 2000 As Document 200000014761 And Corrected By Certificate Of Correction Recorded October 31, 2000 As Document 200000015028, Located In The United City Of Yorkville, Kendall County, Illinois. J:\2018\180274\Design\Permits\City-of-Yorkville\ExhibitA-lgl-202-BoombahBlvd.docx L O T 2 Y O R K V I L L E B U S I N E S S C E N T E R Illinois Professional Design Firm # 184-001322 651 Prairie Pointe Drive, Suite 201, Yorkville, Illinois 60560 t. 630.553.7560 f. 630.553.7646 www.hrgreen.com1 OF 2PIN: 02-17-400-012BOOMBAHBOULEVARDCOMMERCIAL DRIVECOMMONWEALTH EDISON R.O.W.LOT 4YORKVILLE BUSINESS CENTER LOT 3YORKVILLE BUSINESS CENTERDOCUMENT 200000013808CERTIFICATES OF CORRECTION:200000014055, 200000014761 & 200000015028LOT 149,562± SQ.FT.1.138± ACRESLOT 2570,246± SQ.FT.13.091± ACRESLOT 3252,114± SQ.FT.5.788± ACRESLOT 426,291± SQ.FT.1.292± ACRES PIN: 02-17-400-012Illinois Professional Design Firm # 184-001322 651 Prairie Pointe Drive, Suite 201, Yorkville, Illinois 60560 t. 630.553.7560 f. 630.553.7646 www.hrgreen.com2 OF 2 Proposed Request: The petitioner, Boombah Inc., is seeking final plat approval to resubdivide Lot 3 of the Yorkville Business Center, an approximately 21-acre parcel. Located in the southwest quadrant of IL Route 47 (N. Bridge Street) and Boombah Boulevard, this parcel was part of the original Inland Land/F.E. Wheaton Annexation Agreement approved by the City of Yorkville in 1995. Currently, the parcel is improved with two (2) buildings zone d B -3 General Business District utilized by Boombah Inc. for their custom athletic apparel business operations. Proposed Final Plat of Resubdivision: As proposed, the approximately 21-acre parcel will be resubdivided into four (4) separate lots as defined below: PARCEL DESCRIPTION LOT SIZE ACCESS AVAILAB LE Lot 1 New Parcel/Unimproved 49,562 sq. ft (1.138 acres) Existing access from Boombah Blvd. Lot 2 New Parcel/Existing Building 570,264 sq. ft (13.091 acres) Existing access from Boombah Blvd. Requires supplemental access easement from Lot 1 to connect Boombah Blvd for accessory truck traffic. Lot 3 New Parcel/Existing Building 252,114 sq. ft. (5.788 acres) Existing access from Boombah Blvd and private side road. Lot 4 New Parcel/Unimproved 26,291 sq. ft (1.292 acres) Future access from extension of private side road. Memorandum To: Planning and Zoning Commission From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: February 6, 2019 Subject: PZC 2019-01 204 Boombah Blvd – Lot 3 of Yorkville Business Center Final Plat of Resubdivision Approval The proposed Final P lat of Resubdivision has been reviewed by the City’s engineering consultant, Engineering Enterprises Inc., for compliance with the Subdivision Control Ordinance’s Standards for Specification. Comments dated Janua ry 24, 2019 were provided (see attached) and have been responded to by the petitioner’s engineer, HR Green in a resubmitted Final Plat of Resubdivision dated 02/01/19. The subsequent EEI engineering review , has found the submitted plans in genera l conformance with the City’s requirements and standard engineering practices . Staff Comments : Based upon the review of the proposed Final Plat of Resubdivision of Lot 3 in the Yorkville Business Center , staff believes the submitted plans are consistent with the approved development site plan and the current subdivision control regulations . Therefore, we recommend approval of the final plat of resubdivision as currently presented. Proposed Motion: In consideration of the proposed Final Plat of Resubdivision of Lot 3 in the Yorkville Business Center , the Planning and Zoning Commission recommends approval of the plat to the City Council as presented by the Petitioner in a plan prepared by HR Green, dated last revised February 1, 2019 , and further subject to {insert any additional conditions of the Planning and Zoning Commission}… Attachments: 1. Copy of Petitioner’s Application 2. Final Plat of Resubdivision of Lot in the Yorkville Business Center prepared by HR Green date last revised 02/01/19. 3. EEI Letter to the City dated January 24, 2019 re: Boombah, Lot 3 – Final Plat . 4. Plan Council packet materials from January 10, 2019 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-3436 AppliCAtion For lot replAtting (re-SUbdividing) Purpose of Application The purpose of the Subdivision Control Ordinance is to regulate the orderly division of land into two (2) or more lots or parcels by protecting the interests of the landowner, the city and the general public. The process for applying for lot re-platting or “re-subdividing” land allows for the review of a proposed layout of the divided lots and establishes standard design specification to ensure adequate roadways for safe and efficient traffic circulation is provided; safeguard against flood damage; promotes access and availability of utilities; and requires the provision of other necessary public improvements. However, there are some instances where an application for replatting is not required as the type of resubdivision is deemed exempt. Refer to Section 11-1-4 of the Subdivision Control Ordinance for those circumstances. This packet explains the process to successfully submit and complete an Application for Resubdividing a Lot. It includes a detailed description of the process and the actual application itself (Pages 7 and 10). Please type the required information in the application on your computer. The application will need to be printed and signed by the applicant. The only item that needs to be submitted from this packet is the application. The rest of the packet is to help guide you through the process unto completion. For a complete explanation of what is legally required throughout the Replatting process, please refer to “Title 11 Subdivision Control” of the Yorkville, Illinois City Code. 1 Procedure Flow Chart Step 2 Plan Council Presentation Review (Meets 2nd and 4th Thursday of the month) Step 3 Plan Commission Review (Meets 2nd Wednesday of the month) Step 4 Economic Development Committee Review (Meets 1st Tuesday of the month) Step 5 City Council Review (Meets 2nd and 4th Tuesday of the month) Step 6 Final Plat Recording (City’s Clerk Office) 2 Application Procedure Step 1 Submit Application, Fees, and All Pertinent Information to the Community Development Department Application Procedure Step 1 Application Submittal The following must be submitted to the Community Development Department: 2 orignal signed applications with legal description. 5 copies each of the application, proposed drawings, location map, site plan. Appropriate filing fee. (See attached Fee Sheet on page 6) 1 CD containing an electronic copy (pdf) of each of the signed application (complete with ex- hibits), proposed drawings, location map, and site plan. Subdivision Plats: 15 copies depicting the originally platted lots, the proposed new lots, the proposed modifications and adjustments. 5 of the copies must be full size while the remaining 10 must be 11” by 17”. Within one (1) week of submittal, the Community Development Department will determine if the aplication is complete or if additional information is needed. These materials must be submitted a minimum of 45 days prior to the targeted Plan Commission meeting. An incomplete submittal could delay the scheduling of the project. Applicant is responsible for making submittals to other review agencies such as Kendall County, Illinois Department of Transportation, Illinois Department of Natural Resources, U.S. Army Corps of Engineers, etc., to allow timely review by the City. Applicant will be responsible for payment of recording fees and public hearing costs, including written transcripts of the public hearing and outside consultant costs (i.e. legal review, land planner, zoning coordinator, environmental, etc.). The applicant will be required to establish a deposit account with the city to cover these fees. The Petitioner Deposit Account/Acknowledgement of Financial Responsibility form is attached to this document and must be submitted with the application. • • • • • 3 Step 2 plan Council Applicant must present the proposed subdivision re-plat to the Plan Council. The Plan Council meets on the 2nd and 4th Thursday of the month. The members of the Council include the Community Development Director, City Engineer, the Building Department Official, the Public Works Director, the Director of Parks and Recreation, a Fire Department Representative, and a Police Department Representative. Upon recommendation by the Plan Council, applicant will move forward to the Plan Commission hearing. Application Procedure Step 3 Step 4 economic development Committee Applicant must present the proposed plan to the Economic Development Committee. Economic Development Committee meets at 7:00 p.m. on the 1st Tuesday of each month. This session is to discuss and consider recommendations prior to full City Council considerations and provide informal feedback. The Economic Development Committee will submit its recommendation to Cit Council. Step 5 City Council Applicant must present the proposed subdivision replat to the City Council. The City Council meets the 2nd and 4th Tuesdays of every month at 7:00 p.m. in the Yorkville City Hall Council Chambers. The proposal will be discussed at the City Council hearing where formal voting takes place. City Council will make the final approval of the replatting. 4 plan Commission Applicant will attend a public hearing conducted by the Plan Commission. The Plan Commission meets on the 2nd Wednesday of the Month at 7:00pm. Notice will be placed in the Kendall County Record by the United City of Yorkville. The applicant is responsible for sending certified public hearing notices to adjacent property owners within 500 feet of the subject property no less than 15 days and no more than 30 days prior to the public hearing date. Twenty Four (24) hours prior to the public hearing, a certified affidavit must be filed by the applicant with the Community Development Department containing the names, addresses and permanent parcel numbers of all parties that were notified. The Plan Commission will conduct a public hearing on the request, take public comments, discuss the request, and make a recommendation to City Council. Step 6 Final plat recording Once the final subdivision plat is approved by the City Council and all required documents, bonds, and letters of credit are submitted to the city, the final plat must be recorded with Kendall County. Submit the final plat mylar to the Deputy Clerk for signatures. When all city signatures are in place, the developer or his surveyor may take the mylar to the Kendall County Clerk for their signature. The next step is to have six (6) paper prints made and return to the Kendall County Recorder’s office for recording. Kendall County requires the mylar and 4 paper copies. The City of Yorkville requires that you submit 2 recorded paper copies to the Deputy Clerk. Application Procedure 5 Dormant Applications The Community Development Director shall determine if an application meets or fails to meet the requirements stated above. If the Director determines that the application is incomplete it will become dormant under these circumstances: The applicant has been notified of such deficiencies and has not responded or provided a time line for completing the application within ninety (90) days from the time of notification. The applicant has not responded in writing to a request for information or documentation from the initial plan commission review within six (6) months from the date of that request. The applicant has not responded to a request for legal or engineering deposit replenishment for city incurred costs and fees within ninety (90) days from the date of the request. If the Community Development Director has sent the required notice and the applicant has not withdrawn their application or brought it into compliance, then the director shall terminate the application. After termination, the application shall not be reconsidered except after the filing of a completely new application. Withdrawal or termination of an application shall not affect the applicant’s responsibility for payment of any costs and fees, or any other outstanding debt owed to the city. The balance of any funds deposited with the city that is not needed to pay for costs and fees shall be returned to the applicant. (Ord. 2011-34, 7-26-2011) • • • INVOICE & WORKSHEET PETITION APPLICATION CONTACT: DEVELOPMENT/ PROPERTY: ____________________________________ ________________________________________ _____________________________________ Acreage: ______________ _____________________________________ Date: _____________ Concept Plan Review: [ ] Yes [ ] No $____________ Engineering Plan Review Deposit of $500 due Amendment: [ ] Yes [ ] No $____________ $500.00 Fee due for each: (Annexation) (Plan) (Plat) (PUD) Annexation: [ ] Yes [ ] No $____________ $250.00, plus $10/acre for each acre over 5. # of acres: ________ - 5 = ________ x $10 = ________ + $250 Rezoning: [ ] Yes [ ] No $____________ $200.00, plus $10/acre for each acre over 5. # of acres: ________ - 5 = ________ x $10 = ________ + $200 If annexing and rezoning, charge only 1 per acre fee. If rezoning to a PUD, charge PUD Development Fee- not Rezoning Fee. Special Use: [ ] Yes [ ] No $____________ $250.00, plus $10/acre for each acre over 5. # of acres: ________ - 5 = ________ x $10 = ________ + $250 Mile and ½ Review: $250.00 [ ] Yes [ ] No $____________ Zoning Variance: $85.00 [ ] Yes [ ] No $____________ Outside Consultants deposit of $500.00 due Preliminary Plan Fee: $500.00 [ ] Yes [ ] No $____________ P.U.D. Fee: $500.00 [ ] Yes [ ] No $____________ Final Plat Fee: $500.00 [ ] Yes [ ] No $____________ Engineering Plan Review Deposit: [ ] Yes [ ] No $____________ [ ] Less than 1 acre = $1,000 due [ ] Over 1 acre and less than 10 acres = $2,500 due [ ] Over 10 acres and less than 40 acres = $5,000 due [ ] Over 40 acres and less than 100 acres = $10,000 due [ ] Over 100 acres = $20,000 due Outside Consultants Deposit: [ ] Yes [ ] No $____________ Legal, Land Planner, Zoning Coordinator, Environmental Services Annexation, subdivision and Special Use: [ ] Less than 2 acres = $1,000 due [ ] Over 2 acres and less than 10 acres = $2,500 due [ ] Over 10 acres = $5,000 due TOTAL AMOUNT DUE: $____________ Word/ O Drive/ Dev. Dep. ARO/ Fee Sheet Wkst United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 Property Street Address Property Existing Zoning Property Total Acreage Number of Lots to be Created proposed lot Areas and dimensions Application For Lot Replatting (Re-Subdividing) 7 Property Information Lot Number Lot Dimensions (W x L, in ft.)Lot Area (sq. ft.) Name of Applicant(s) Business Address City State ZIP Business Phone Business Fax Business Cell Business E-mail Applicant Information StAFF USe onlY Date of Submission PC# Development Name Attorney Name Address City State ZIP Phone Fax E-mail engineer Name Address City State ZIP Phone Fax E-mail land planner/Surveyor Name Address City State ZIP Phone Fax E-mail Application For Lot Replatting (Re-Subdividing) 8 Additional Contact Information AgreementAttachments Applicant must attach a legal description of the property to this application and title it as “Exhibit A”. L O T 2 Y O R K V I L L E B U S I N E S S C E N T E R Illinois Professional Design Firm # 184-001322 651 Prairie Pointe Drive, Suite 201, Yorkville, Illinois 60560 t. 630.553.7560 f. 630.553.7646 www.hrgreen.com1 OF 2PIN: 02-17-400-012BOOMBAHBOULEVARDCOMMERCIAL DRIVECOMMONWEALTH EDISON R.O.W.LOT 4YORKVILLE BUSINESS CENTER LOT 3YORKVILLE BUSINESS CENTERDOCUMENT 200000013808CERTIFICATES OF CORRECTION:200000014055, 200000014761 & 200000015028LOT 149,562± SQ.FT.1.138± ACRESLOT 2570,246± SQ.FT.13.091± ACRESLOT 3252,114± SQ.FT.5.788± ACRESLOT 426,291± SQ.FT.1.292± ACRES PIN: 02-17-400-012Illinois Professional Design Firm # 184-001322 651 Prairie Pointe Drive, Suite 201, Yorkville, Illinois 60560 t. 630.553.7560 f. 630.553.7646 www.hrgreen.com2 OF 2 I have reviewed the application for Final Plat approval received November 14, 2018 as submitted by HR Green on behalf of Boombah, Inc., Petitioner, as well as a Final Plat of Resubdivision prepared by HR Green, Inc. dated last revised 08/16/18. The petitioner is seeking Final Plat approval for an approximately 21-acre site located in the southwest quadrant of IL Rte 47 (N. Bridge St.) and Boombah Blvd. Based upon my review of the application documents and plans; I have compiled the following comments: GENERAL ZONING/PLANNING COMMENTS: 1. ZONING - The subject property is currently zoned B-3 General Business District. The following are the current immediate surrounding zoning and land uses: Zoning Land Use North OS-1 Open Space (Passive) B-3 General Business District (Yorkville Business Center) Wheaton Woods Park Commercial South Public Utilities ComEd right-of-way BNSF Railroad East B-3 General Business District (Yorkville Business Center) Undeveloped West M-1 Limited Manufacturing District Undeveloped 2. AERIAL OVERLAY – Staff is requesting an aerial overlay of the proposed resubdivision of land, as there are two (2) existing buildings on Lots 2 and 3 which also have parking lots. Please provide a calculation of the parking that will be provided on each parcel after the proposed resubdivision as well building setback dimensions for each resubdivided lot. 3. BUILDING SETBACKS – the following building setbacks are for parcels zoned B-3 General Business District: BUILDING SETBACK REQUIRED MINIMUM PROPOSED SETBACK Side/Corner Yard Setback 20’/30’ 25’ (East/West) Front Yard 50’ 25’ (North) Rear Yard/Transitional Yard 20’/30’ Unknown (South) Memorandum To: Plan Council From: Krysti Barksdale-Noble, Community Development Director Date: December 5, 2018 Subject: PC 2019-01 204 Boombah Blvd – Lot 3 (Final Plat) Proposed Resubdivision of Approximately 21-acres According to the proposed Final Plat, there is a building setback of 25 feet which references recorded document 200000013808 & 9507157. However, per Ordinance No. 1995-5 which annexed the original development, any approved bulk regulations for this development were locked into place until the term of the document. The annexation agreement (Ord. No, 1995-5) expired March 23, 2015. Therefore, the proposed new lots will have to meet the current building setback standard. 4. MAXIMUM BUILDING HEIGHT - Maximum building height for the B-3 District is 80 feet. 5. MAXIMUM LOT COVERAGE – Per Section 10-7-1 of the Yorkville Zoning Code, the maximum lot coverage for the B-3 General Business District (inclusive of sidewalks, parking areas and all impervious surfaces) is 80%. 6. FINAL SUBDIVISION PLAT – Refer to engineer’s comments. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Planning and Zoning Commission #2 Tracking Number PZC 2019-02 PZC 2019-02 Massage Establishment Text Amendment City Council – February 26, 2019 Majority Approval Memo outlining proposed text amendments to Chapter 6 of the Zoning Ordinance Jason Engberg Community Development Name Department BACKGROUND: Recently, changes have been made to the City’s regulations regarding single person massage establishments which require them to obtain a license from the City. Previously, these types of establishments were allowed to operate without a license but have now been applying over the past few months to comply with the new regulations. An existing business submitted a commercial occupancy permit which states they are located in the O Office District. The City’s code states that massage establishments are permitted in the B-1, B-2, B-3, and B-4 Business Districts and not the O Office district. This application has lead staff to evaluate the current standards and determine whether massage establishments should be allowed in the O Office Districts. Staff is recommending that massage establishments be permitted O Office District. PROPOSED REVISIONS: To allow massage establishments in the O Office District, Table 10.06.03 of Section 10-6-0 of the Yorkville City Code must be amended. The following change to the table is being proposed (change in red): Use Category Zoning Districts A-1 OS-1 OS-2 E-1 R-1 R-2 R-2D R-3 R-4 O B-1 B-2 B-3 B-4 M-1 M-2 Massage establishment - - - - - - - - - P P P P P - - Memorandum To: City Council From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: February 19, 2016 Subject: PZC 2019-02 Massage Establishment Text Amendment PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission held a public hearing for the proposed text amendment to the Yorkville Zoning Ordinance. The Commission approved the changes without any additional comments or stipulations. The commission made the following action on the motion below: In consideration of testimony presented during a Public Hearing on February 13, 2019, the Planning and Zoning Commission recommends approval to the City Council of a request to amend Section 10-6 of the United City of Yorkville Zoning Ordinance as presented by staff in a memorandum dated February 6, 2019. Action Item: Olson-aye; Harker-aye; Horaz-aye; Marcum-aye; Vinyard-aye 5 ayes; 0 no Attachments 1. PZC Memorandum 2. Public Hearing Notice 3. Draft Ordinance BACKGROUND: Recently, changes have been made to the City’s regulations regarding single person massage establishments which require them to obtain a license from the City. Previously, these types of establishments were allowed to operate without a license, but have now been applying over the past few months to comply with the new regulations. The application for a massage license requires the submittal of a commercial occupancy permit to the building department. This allows for a zoning review to be conducted within the process to ensure that proposed land uses are permitted within their respective zoning districts. An existing business submitted a commercial occupancy permit which states they are located in the O Office District. The City’s code states that massage establishments are permitted in the B-1, B-2, B-3, and B-4 Business Districts and not the O Office district. This application has lead staff to evaluate the current standards and determine whether massage establishments should be allowed in the O Office Districts. Staff is recommending that massage establishments be permitted O Office District. Staff is making this recommendation based on the existing similar uses permitted in the O Office District. Some of these permitted uses include medical clinics, chiropractors, and other professional services. Since massage establishments are a specific type of professional service, it stands to reason that massage establishments should be permitted wherever professional service uses are permitted. PROPOSED REVISIONS: To allow massage establishments in the O Office District, Table 10.06.03 of Section 10-6-0 of the Yorkville City Code must be amended. The following change to the table is being proposed (change in red): Use Category Zoning Districts A-1 OS-1 OS-2 E-1 R-1 R-2 R-2D R-3 R-4 O B-1 B-2 B-3 B-4 M-1 M-2 Massage establishment - - - - - - - - - P P P P P - - Memorandum To: Planning and Zoning Commission From: Jason Engberg, Senior Planner CC: Krysti J. Barksdale-Noble, Community Development Director Date: February 6, 2019 Subject: PZC 2019-02 Massage Establishment Text Amendment STAFF COMMENTS: Staff is recommending approval of the proposed text amendment. This amendment will only change the permitted use in the zoning ordinance. There are other changes being made to the massage establishment requirements, but those are being handled in a different part of the municipal code and are not a part of this request. PROPOSED MOTION: In consideration of testimony presented during a Public Hearing on February 13, 2019, the Planning and Zoning Commission recommends approval to the City Council of a request to amend Section 10-6 of the United City of Yorkville Zoning Ordinance as presented by staff in a memorandum dated February 6, 2019 and further subject to {insert any additional conditions of the Planning and Zoning Commission}… ATTACHMENTS: 1. Public Hearing Notice 2. Draft Ordinance PUBLIC NOTICE OF A HEARING BEFORE THE UNITED CITY OF YORKVILLE PLANNING AND ZONING COMMISION NOTICE IS HEREWITH GIVEN THAT the United City of Yorkville, Kendall County, Illinois, petitioner, is proposing a text amendment to Chapter 6: Permitted and Special Uses to add licensed “massage establishments” as a permitted use in the O-Office District. Currently massage establishments are a permitted use only in business districts. NOTICE IS HEREWITH GIVEN THAT the Planning and Zoning Commission for the United City of Yorkville will conduct a public hearing at a meeting on said amendments on Wednesday, February 13, 2019 at 7 p.m. at the Yorkville City Hall, located at 800 Game Farm Road, Yorkville, Illinois 60560. The public hearing may be continued from time to time to dates certain without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville Community Development Department, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk Ordinance No. 2019-____ Page 1 Ordinance No. 2019-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE YORKVILLE ZONING ORDINANCE BY ALLOWING MASSAGE ESTABLISHMENTS INTO THE OFFICE ZONING DISTRICT WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to Section 10-4-10 of the Yorkville Zoning Ordinance the City may initiate amendments to the Yorkville Zoning Ordinance; and, WHEREAS, the City filed seeking an amendment to the Yorkville Zoning Ordinance to allow Massage Establishments in the City’s O, Office zoning district; and, WHEREAS, the Planning and Zoning Commission convened and held a public hearing on February 13, 2019, to consider the request and made Findings of Fact and Recommendations to the City Council to approve the requested text amendment. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated and made a part of this Ordinance. Section 2: That Table 10.06.03 of the United City of Yorkville Zoning Ordinance of the Yorkville City Code be and is hereby amended by adding as a permitted use “Massage Establishment” in the following zoning district: “O, Office District” Section 4: This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of ___________________, 2019. ______________________________ City Clerk CARLO COLOSIMO ______ KEN KOCH ______ JACKIE MILSCHEWSKI ______ ARDEN JOE PLOCHER ______ CHRIS FUNKHOUSER ______ JOEL FRIEDERS ______ SEAVER TARULIS ______ JASON PETERSON ______ Ordinance No. 2019-____ Page 2 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2019. ____________________________________ Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Planning and Zoning Commission #3 Tracking Number PZC 2019-04 City Council Recommendation PZC 2019 Kane County Jeter Road mile and one half review (rezone) City Council – February 26, 2019 Majority Approval Memo updates Kane County Jeter Road mile and one half review of a rezone Request. Heard at the 2-13-19 PZC Meeting. Jason Engberg Community Development Name Department Staff Recommendation Summary: Staff has reviewed a request from Kane County Development Department with the subsequent documents attached. The property is located within one and a half miles of the Yorkville Municipal Boundary which allows us the opportunity to review and provide comments to Kane County. The petitioners, Forest Preserve District of Kane County, are requesting a map amendment to rezone a 5 acre portion of the property from the F District Farming to the F-1 District-Rural Residential. There are no proposed changes to any parts of this property. The entire 82.71 acre property is located in between Galena Road and Jericho Road along Jeter Road which is located northwest of Yorkville. Staff has reviewed the request for rezone and does not have an objection to the petitioner’s request. The purpose for the request for the rezoning of this property is to preserve the existing residential and farmhouse structures on the property while enabling either development or preservation for the existing farmland. It is a directive from the County’s Comprehensive Plan to preserve their rural residential homes but not to deter development from available farm land. Yorkville’s Comprehensive Plan does not have a future land use designation for this location as it is outside of that document’s planning boundary. This item was delivered to the City on December 7, 2018 with feedback requested prior to Kane County Board consideration. Planning and Zoning Commission Recommendation: This item was discussed at the February 13, 2019 Planning and Zoning Commission meeting and no comments were generated by the commission members. Staff will be available to answer any questions the City Council may have regarding the County Petition. Attachments: 1. Planning and Zoning Memo with Attachments. Memorandum To: City Council From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti Barksdale-Noble, Community Development Director Date: February 19, 2019 Subject: PZC 2019-04 – Kane County 9 S. 661 Jeter Road (Rezone) 1.5 Mile Review Proposal Summary Staff has reviewed a request from Kane County Development Department with the subsequent documents attached. The property is located within one and a half miles of the Yorkville Municipal Boundary which allows us the opportunity to review and provide comments to Kane County. The petitioners, Forest Preserve District of Kane County, are requesting a map amendment to rezone a 5 acre portion of the property from the F District Farming to the F-1 District-Rural Residential. There are no proposed changes to any parts of this property. The entire 82.71 acre property is located in between Galena Road and Jericho Road along Jeter Road which is located northwest of Yorkville. Memorandum To: Economic Development Committee From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: December 18, 2018 Subject: PZC 2019-04 – Kane County 95661 Jeter Road (Rezone) 1.5 Mile Review The purpose for the rezoning of this property is to preserve the existing residential and farmhouse structures on the property while enabling either development or preservation for the existing farmland. As stated in the Kane County Zoning Ordinance: Sec. 8.2. F1 District–Rural Residential 8.2-1 Purpose The Kane County Board has established and adopted as a long-range goal, the preservation of prime agricultural land and has implemented this long-range goal through the adoption of a Comprehensive Plan and a Zoning Ordinance. However, the County Board is aware that some of the land indicated as agriculture in the Comprehensive Plan and zoned for agriculture will not be utilized as such because of soil productivity, vegetation, topography, man-made barriers, etc. The Rural Residential District is intended only for single-family residences and only for those areas indicated in the Comprehensive Plan for agriculture and for those areas therein shown to be unsuitable for such use. To summarize, the County is following through on their Comprehensive Plan initiative to preserve historic rural residential structures without inhibiting future development opportunities. As illustrated in the picture to the right, the red outlined section will be separated and zoned as F-1 to preserve the existing rural residential structures. The petitioner is the Forest Preserve of Kane County and plans to sell this part of the property to a potential homeowner. Staff has discussed this request with the Zoning Department from the County and they stated the Forest Preserve does not plan on leasing or renting this space. Therefore, if the request is approved, the short and long term plans for this property will remain the same as the current use. Yorkville Comprehensive Plan Yorkville’s current 2016 Comprehensive Plan designation for this property is not stated. This property is within a mile and a half of the City’s current boundary but this property is not within the Planning Boundary of the Comprehensive Plan. The northwest corner of the City’s Planning Boundary is the intersection of Baseline Road and Eldamain Road. Kane County has given us the courtesy of review since it is within one and a half miles of the current municipal boundary. Therefore, the City of Yorkville has no future land use designation for this property. Future Land Use Map Staff Recommendation & Comments Staff has reviewed the request for rezone and does not have an objection to the petitioner’s request. Staff is seeking input from the Economic Development Committee for this request. This review will also be brought to the Planning and Zoning Commission at the February 13, 2018 meeting. This item was delivered to the City on December 7, 2018 with feedback requested prior to Kane County Board consideration. Attachments 1. Application with Attachments Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Planning and Zoning Commission #4 Tracking Number PZC 2019-07 Neighborhood Design Manual City Council - February 26, 2019 Majority Approval Details the proposed Neighborhood Design Manual Jason Engberg Community Development Name Department SUMMARY: The 2016 Comprehensive Plan outlines several strategies to support the maintenance and rehabilitation of Yorkville’s traditional residential building stock. Creating a Neighborhood Design Manual was one strategy suggested in the plan. This memorandum contains a review of the project and the completed draft of the manual is attached for review. PURPOSE: The purpose of the manual is to encourage the conservation and preservation of the housing stock in the traditional neighborhood areas, as well as guide new housing construction that is in scale and character with adjacent housing. The manual will be a separate document from the existing appearance code, which addresses design issues primarily in Yorkville’s newly developing areas. It is possible this manual may be used in tandem with a property rehabilitation incentive program that might be developed and adopted in the future. Even if a program like this is not implemented, the manual gives guidance for issues and maintenance to homeowners of these older houses. Following this manual is not mandatory and only serves as an informational document for owners of homes within this region. STRATEGY: Staff identified this project as a goal for accomplishment in 2018 as it supports the City’s downtown planning initiatives. The senior planner was aware of a program at the University of Illinois in Urbana/Champaign which matches master’s students with communities that could use additional help completing projects. The program allows students to earn credit for their degree, have a capstone project in their portfolio, and gain valuable planning knowledge in a real world setting. Contact with the University was made in early 2018 to begin the project. A student, Tony Heath, showed interest in the project and was retained to work on the project throughout the summer and fall. Tony had previous work experience in historic preservation and creating guidelines from previous employment and was well suited to handle the project. Tony visited the City several times to conduct field research and has worked diligently to draft the complete design manual. Memorandum To: City Council From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti Barksdale-Noble, Community Development Director Date: February 20, 2019 Subject: PZC 2019-07 Neighborhood Design Manual NEIGHBORHOOD DESIGN MANUAL OVERVIEW: The Neighborhood Design Manual (attached) provides an executive summary and details the items within the document. For a quick overview, the manual is divided into four sections providing the following information: 1. Existing Conditions – Provides context for the study, study area boundaries, and information from the conducted field work 2. Common Issues with Older Homes – Summarizes common problems with older homes 3. Maintenance and Renovation Suggestions – Offers suggestions on the types of renovations needed and how to keep them consistent with neighboring properties and structures 4. Green Infrastructure and Sustainability – Gives tips and ideas for creating a more sustainable historic property STAFF COMMENTS Staff has provided this manual to both the Economic Development Committee and the Planning and Zoning Commission for review. Comments from each body have been received and the document has been modified to address their comments. The final draft attached to this memorandum is the culmination of several rounds of review and revisions. This project will not be codified in the zoning code but will be adopted as an official planning document of the City. ATTACHMENTS: 1. Neighborhood Design Manual 2. January EDC Memorandum 3. January PZC Packet Materials 4. Draft Ordinance February 21, 2019 NEIGHBORHOOD DESIGN MANUAL For the United City of Yorkville Traditional Neighborhood Area NEIGHBORHOOD DESIGN MANUAL 2 EXECUTIVE SUMMARY This Neighborhood Design Manual was prepared in accordance with the Goals & Policies of the 2016 Update to the Yorkville Comprehensive Plan, specifically Section 6 – Yorkville Neighborhoods which proposes “Strategy B: Prepare a Neighborhood Design Manual” to retain and enhance the character and livability of Yorkville’s traditional neighborhoods. This manual was prepared between May and December of 2018 and included a field survey of the traditional neighborhood areas to create a photographic record of the housing stock as well as to collect and note key characteristics which may affect policy decisions. This manual should be considered separately from the existing Design Guidelines which are primarily concerned with Yorkville’s developing areas. The strategies suggested here are intended primarily for existing residents with supplemental guidance for new construction and major renovations. The contents of this manual are for informational purposes only. All price figures are estimates made at the time of this manual’s issuance and are subject to change. Purpose of this Manual Section 01. Neighborhood Overview The Neighborhood Overview provides a brief background description of the traditional neighborhood area as well as defining the study boundary and describing the nature of its relationship with the Fox River. Section 02. Guidelines for Home Maintenance & Repair The Guidelines for Home Maintenance & Repair describe some common problems with traditional homes, suggest potential solutions, and provides 6-month and 12-month maintenance checklists to help with upkeep of existing residences. This section also provides a brief list of additional resources and incentive programs for these homes. Section 03. Guidelines for Renovation & New Construction The Guidelines for Renovation & New Construction describe three key characteristics: scale, layout, and orientation that new development should seek to emulate in order to blend into the fabric of the surrounding neighborhood. Section 04. Guidelines for Landscaping & Green Infrastructure. The Guidelines for Landscaping & Green Infrastructure provide best practices for the landscape and hardscape surrounding homes in the traditional neighborhood area. These sections discuss the importance of native plants and provide guidance on simple green infrastructure practices which can be implemented at home. What’s Inside NEIGHBORHOOD DESIGN MANUAL3 TABLE OF CONTENTS Section 01. Neighborhood Overview Section 02. Guidelines for Home Repair & Maintenance Section 03. Guidelines for Renovation & New Construction Section 04. Guidelines for Landscaping & Green Infrastructure Section 05. References 4 9 15 21 27 List of Figures Figure A. Traditional Neighborhood Area (Map) Figure B. Residence Breakdown by Age (Table) Figure C. Residence Breakdown by Age (Map) Figure D. 1939 Aerial Photography Courtesy of Kendall Township Figure E. Where Stormwater Goes Figure F. LID Diagram Figure G. Pipe Material vs. Expected Lifespan (Table) Figure H. Roof Material vs. Expected Lifespan (Table) Figure I. 6-Month Maintenance Checklist Figure J. 12-Month Maintenance Checklist Figure K. How a Rain Garden Works Figure L. Pavement Materials, Cost vs. Lifespan (Table) Figure M. Permeable Pavements, Cost vs. Lifespan (Table) Figure N. How Permeable Pavements Work Figure O. Different Types of Permeable Pavement Figure P. How a Rain Barrel Works Figure Q. Key Elements of a Rain Barrel System 5 6 7 6 8 8 11 11 13 13 23 24 25 25 25 26 26 NEIGHBORHOOD DESIGN MANUAL 4 Neighborhood Overview01 Introduction Yorkville’s traditional neighborhoods are located around Downtown, both north and south of the Fox River (Figure A). The study area for this manual includes those areas with the highest concentration of vintage homes and irregular lots, consisting of the area running from Somonauk Street on the north side of the Fox River to Orange Street to the south and extending two to three blocks east and west from Bridge Street. This neighborhood is defined by homes dating from the original settlement of Yorkville and Bristol in the mid-1800s through the post-War period in the 1960s and includes a huge variety of home types and architectural styles. Image 1: A Home on the South side of the Fox River Figure A: Traditional Neighborhood Area NEIGHBORHOOD DESIGN MANUAL5Mill StS Bridge StW Fox St W Riv e r S t State StS Main StLiberty StHeustis StKing StE Main St E Fox StN Bridge StE Park St W Center St W Ridge St E Spring St Morgan StChurch StE Orange St Adrian StW Somonauk St Colton StW Madison St E Van Emmon St W Main St Blaine St Freemont StE Somonauk St Maple StE Washington StAdams StE Center St W Van Emmon St W Orange St Olsen St Walter StWest StE Hydraulic Ave E Ridge StBristol AveTower LnW Hydraulic Ave W Dolph St Bell StW Washington St W Spring St W Beecher St Jefferson StMadison CtMorgan StS Main StState StS Main StW Hydraulic Ave W Dolph St N PROJECT AREA & RESIDENTIAL PROPERTIES Project Area Boundary Residential Properties Neighborhood Overview NEIGHBORHOOD DESIGN MANUAL 6 Neighborhood Overview History The first permanent structure in what would come to be the United City of Yorkville was built in 1833 by Earl Adams, located south of the Fox River, atop of the hill which is now home to the Kendall County Courthouse. Around the same time, Lyman and Burr Bristol began to develop property on the north side of the Fox River. Between 1834 and 1836 the community of Bristol was platted north of the Fox River and in 1836 Rulief Duryea laid out the village of Yorkville on the south side. The designation of Yorkville as the Kendall County seat in 1859 would guarantee future development of Bristol and Yorkville and they would be incorporated by 1861 and 1887 respectively. The coming of the railroad located south of the river along Hydraulic Street would spur the development of downtown Yorkville making it the business and industrial center of this growing region and leaving Bristol on the north banks of the river as a more residential area. The impacts of this can still be seen today. The area with the highest concentration of pre-1900 homes is overlooking the river on the north bank of the Fox River in what used to be Bristol. By 1940, downtown Yorkville and Bristol had grown up and away from the River to define the boundaries of what we consider the Traditional Neighborhood area today. In the years following the Second World War, the population of Yorkville would explode leading to the consolidation of the Yorkville-Bristol governments in 1957. This period would be marked by the prevalence of American suburban tract style housing in previously undeveloped areas but the area around downtown Yorkville would see new infill development as well, particularly in the areas south of Fox St and in the cul-de-sacs West of Morgan and East of Mill Street. N Downtown Yorkville & Bristol in 1939 Source: Kendall Township Image 2: A Home along Bridge Street, tucked behind old growth trees on the North Bank of the River.(Left) Figure B (Table) & C (Map): Breakdown by Age Figure D: 1939 Aerial Photography courtesy of Kendall Township CAMA Sales Viewer (Below) Original Construction Number of Homes % Total Pre 1900 125 30% 1901 - 1949 85 20% 1950 - 1974 89 21% 1975 - 1999 69 16% 2000 - Present 27 6% Unknown 26 6% Total 421 100% NEIGHBORHOOD DESIGN MANUAL7 Neighborhood Overview Mill StS Bridge StW Fox St W Riv e r S t State StS Main StLiberty StHeustis StKing StE Main St E Fox StN Bridge StE Park St W Center St W Ridge St E Spring St Morgan StChurch StE Orange St Adrian StW Somonauk St Colton StW Madison St E Van Emmon St W Main St Blaine St Freemont StE Somonauk St Maple StE Washington StAdams StE Center St W Van Emmon St W Orange St Olsen St Walter StWest StE Hydraulic Ave E Ridge StBristol AveTower LnW Hydraulic Ave W Dolph St Bell StW Washington St W Spring St W Beecher St Jefferson StMadison CtMorgan StS Main StState StS Main StW Hydraulic Ave W Dolph St N AGE OF RESIDENTIAL PROPERTIES Project Area Boundary Unknown Age Before 1900 1901 to 1949 1950 to 1974 1975 to 1999 2000 to Present NEIGHBORHOOD DESIGN MANUAL 8 Neighborhood Overview The Fox River Built above the banks of the Fox River, the water has played an important role in the history of Yorkville as well as in its present-day appeal, making the protection and enhancement of the river in the interest of every resident. Anything that happens in the Fox River basin has an impact on the river, and urbanization and development can be especially harmful. Storm water runoff from urbanized areas like roofs, lawns, and pavements can carry pollutants such as oil, debris, or sediment into the river and runoff from roofs or paved surfaces can raise the temperature of water several degrees! While waste water from your home is treated at a municipal water treatment plant, storm water runoff is typically collected in curb inlets and drains and conveyed underground before being discharged directly into the River. This means that it is up to each and every home owner, especially those nearest to the River to take the protection of this resource into their own hands. Homeowners can help protect the Fox River in a number of ways including everyday practices such as making sure to pick up after your dog or sweeping rather than hosing your driveway and sidewalk, to more permanent improvements such as installing permeable pavers in your driveway or transitioning to a native plant garden over a traditional lawn. The last section of this manual contains a number of best practices for Green Infrastructure to preserve and protect the Fox River. Figure E: Where Stormwater Goes. (Right) Credit: NCDENRLow Impact Development Low Impact Development, or LID, is an alternative to traditional development patterns with an emphasis on minimizing the impact on the natural environment. With LID, development should minimize the amount of impervious surfaces (like roofs and pavement) and maximize the amount of stormwater runoff that is infiltrated into the ground on site through the use of permeable pavements, rain gardens, rain barrels, and other Green Infrastructure Practices (GIP). Green Infrastructure is most effective when it’s small scale and distributed around a watershed, giving every homeowner an important part to play. Figure F: An LID Diagram Showing Runoff being routed from impervious surfaces to a Rain Garden in the rear. (Below) Credit: Doug Adamson, RDG Planning & Design, Image Courtesy of USDA-NRCS in Des Moines, Iowa NEIGHBORHOOD DESIGN MANUAL9 Guidelines for Home Repair & Maintenance 02 Introduction The homes around downtown Yorkville are part of what makes this district so appealing and unique. Since vintage homes were typically made out of natural materials and often used more durable building practices, a 100 year old home could still be in good shape today, if it was well maintained. While owning one of these homes is an appealing prospect for many people, it comes with a number of specific challenges which owners should be aware of. Image 3: Faded whitewashing reveals the original masonry on a 100+ year old Home on the North side of the River (Above) NEIGHBORHOOD DESIGN MANUAL 10 Home Repair Guidelines Common ProblemsHazardous Materials Lead and asbestos are two hazardous materials commonly found in older homes. Lead can be found in exterior and interior paint made before 1978, as well as plumbing systems from prior to World War 2. Asbestos is a naturally occurring fibrous material that can cause serious lung and respiratory problems, including cancer. It was commonly used for insulation and fireproofing until it was banned by the EPA in the late 1980s. Lead can be most hazardous for those with children, as it can lead to developmental issues. If you’re concerned about lead in your house, it may be worthwhile to contact a professional lead paint removal service. If your plumbing system is very old, it could still contain measurable amounts of lead. A water filtration system for the entire home can cost between $1,000 and $3,000. A system for the kitchen tap alone may cost more than $200. However, if your pipes contain lead, the only way to ensure that your water is lead free is to replace your home’s entire piping system which can cost upwards of $5,000. While direct, prolonged exposure to asbestos can be a serious health hazard, insulation tucked away in walls or attics is not likely to pose a direct risk. However, removal and the fulfillment of special EPA criteria are required if you plan on knocking down walls, expanding your home’s footprint, or attempting other expansive projects likely to uncover asbestos-laden material. More info can be found at: https://www.epa.gov/asbestos/ Mold & Mildew Damage Over time, homes exposed to excessive moisture can develop mold and mildew problems. Although particularly common in basements and bathrooms, moisture-related damage can occur anywhere and since infestations can start inside walls, it is possible to walk through a mold-infested home without realizing there’s a problem. While small amounts of mold or mildew are permissible and nearly inevitable, when left unchecked they can cause serious issues. Oftentimes the first sign can be a persistent cough or unseasonal allergies. Since mold eats away at its host surface it can also manifest in structural or foundational problems. The best solution for mold and mildew are prevention. Ensuring proper ventilation in interior spaces or purchasing a dehumidifier can have a significant impact at low cost. Small infestations of mold or mildew can be treated by hand with store-bought sprays and an abrasive sponge or brush, but larger infestations may require professional assistance. Before buying an home, ensure that your homeowners insurance policy covers mold cleanup. Image 5: Mold & Mildew prefer places that are damp such as basements, crawlspaces, foundations, as well as on building faces that receive minimal sun (Above) Image 4. Credit: Michael Coghlan Foundation & Structural Problems As homes age, they become prone to a variety of foundational and structural issues including settling or damage to structural elements. Signs of structural damage can range from doors which jam or fail to latch, cracked tile or concrete floors, visible wall cracks that grow over time, or floors that are clearly off-level. Any apparent foundation or structural issue requires the opinion of a structural engineer. Catching an issue sooner rather than later can make a big impact on your wallet. While addressing minor issues can cost between $300 to $800, wholesale replacement can be in excess of $20,000 to $30,000. Homeowners insurance often doesn’t cover the costs of structural repairs so you should expect these costs to be out of pocket.Image 6: Dangerous Settling around the Foundation NEIGHBORHOOD DESIGN MANUAL11 Home Repair Guidelines Plumbing Expiration & Failure All plumbing systems have an effective lifetime, so its important to know when the current plumbing system was installed when buying an old home. Homes with large trees in their front yard should be particularly aware, due to the possibility of root and line failure. Tree roots tend to grow toward underground water lines and can cause failure outside of the home. Replacing a root-infested main pipe can cost between $5,000 and $20,000, but periodic maintenance of problem roots can cost as little as $300 every few years. Pipes made out of polybutylene, a grayish, flexible material common in the 1970s to 1990s should be replaced as soon as practicable. Chlorine, which is used to treat municipal water and is found in many household cleaners reacts with polybutylene, corroding the pipe and can lead to spontaneous failure. Figure G: Pipe Material vs. Expected Lifespan Source: MoneyCrashers.net Roof ProblemsLike plumbing systems, roofs have a natural lifespan as well. Compromised roofs can lead to a number of issues including water damage, poor insulation, or pest infestations. Warning signs of potential roof issues include missing or damaged shingles, crumbing roof cement, bowed or sagging gutters, and persistent moisture in the upper stories of the house. Special care should be taken on historic homes to match the existing shingling or tile pattern as these are often key architectural elements that define the structure’s appearance. Figure H: Roof Material vs. Expected Lifespan Source: MoneyCrashers.net Image 7: Traditional Homes often feature intricate shingling, made of clay tiles and placed by hand. Pipe Material Typical Lifespan Copper or Brass Up to 50 Years Steel 20 Years PEX or HDPE 40 - 50 Years Polybutylene Replace Immediately Roof Material Lifespan Sloping Roofs Asphalt Shingles 15 - 40 Years Treated Wood Shingles 30 Years Fiberglass Shingles 50+ Years Steel 40 - 60 Years Copper 100+ Years Clay Tiles 40 - 60 Years Stone or Concrete Tiles 60 - 100 Years Flat Roofs Asphalt-Gravel 10 - 15 Years Rubber-Coated Up to 50 Years Thermoplas�c Olefin Membrane 50 Years Septic System Maintenance While most homes in the traditional neighborhood area do not use septic systems, it is a common feature among many traditional homes or homes that were originally outside of the main town center. The US EPA identifies four key elements to maintain your home septic system. First, inspect and pump frequently. The average household septic system should be inspected every 3 to 5 years. Alternative systems with mechanical components should be inspected more frequently. Secondly, use water efficiently. The vast majority of water used in your home will eventually find its way to your septic system. Conserving water improves the performance and reduces risk of failure with a septic system. Third, properly dispose of waste. Think carefully before dumping something into your septic system. Avoid flushing anything besides toilet paper and human waste into your septic system and avoid dumping chemicals in your sink. And finally, maintain your drainfield. Your drainfield is responsible for removing contaminants from water after it is released from your septic tank. Avoid parking on your drainfield and speak with a professional regarding suitable distances for plants. More info at: https://www.epa.gov/septic/how-care-your-septic-system NEIGHBORHOOD DESIGN MANUAL 12 Home Repair Guidelines Inefficient of Failing Electrical & Mechanical Systems Electrical problems in homes come in two categories: convenience and safety. Unless your home has been updated, the electrical system is likely not equipped with the number of outlets to meet modern needs. In addition, older wiring has a lifespan of 70 – 100 years and can increase the risk of electrical shocks or fires. Other mechanical equipment in your home typically has a much shorter lifespan, between 10 to 20 years. Research the type of appliances in your home to determine how much longer they can be expected to last. It is better to replace your furnace during the summer than to have it unexpectedly go out during the cold Illinois Winter. Energy Efficiency Improvements The most common point of failure for your home’s HVAC system is the window. Many vintage homes have single-coated or leaky windows which can add $125 to $465 to your annual energy bill depending on where you live. While replacing older windows with more modern double or triple-plane windows can make a huge impact on your energy bill, other small improvements can see significant benefits as well. Passive heating and cooling methods, such as shutting windows and blinds on hot days and opening them at night, and by using plastic film to seal leaks during the winter can have a major impact. In addition to sealing your windows, many homes sit on stone, brick, or concrete foundations that may have settled over time allowing gaps to form. Before addressing any large air leaks with caulk, trowel these gaps closed with mortar. Warm air rises, and during the winter uninsulated attics or leaky chimneys may lose a lot of heat. Most fireplaces built since 1900 have dampers just above the firebox to close off the flue to limit heat loss when it’s not in use. Make sure the damper is not damaged by age and is not stuck open or shut. Consider closing off chimneys permanently that see no use. Sealing off attic penetrations and installing additional insulation can prevent air and moisture migration which can saturate and freeze insulation and turn to frost. Close off large penetrations with plywood or wallboard, then seal all joints and cracks with clear caulk. Replacing old or out of date mechanical equipment can also have a significant impact on energy usage. Consider the lifespan of current equipment, the cost of a replacement, and the savings in energy cost to determine if an upgrade is right for you. Image 8: New Windows on an traditional Home can make a big impact when it comes to your heating and cooling bill. The size and shape of the windows is an important aspect of many architectural styles so make sure that matching the design on the rest of the house is taken into consideration NEIGHBORHOOD DESIGN MANUAL13 Home Repair Guidelines Home Maintenance When it comes to traditional homes, an ounce of prevention is worth a pound of cure. While the natural materials used in homes lend themselves to do-it-yourself maintenance, responding to an unforeseen emergency can result in repairs that damage the integrity, character, and appeal of an old home. Before removing or demolishing any elements of your old home, STOP and do a little research. You may be removing an important piece critical to the structural integrity or architectural appeal of your home. If you’re unsure, call a professional or contact the Community Development department. 6-Month Maintenance Checklist Clean debris from all gutters & downspouts. Clean debris and remove standing leaves from all flashings & valleys. Check for any stand- ing water, rust, or damaged flashings & roofing materials. Check for any cracks, loose mortar, or dam- aged bricks around chimney bases and home foundations. Apply any caulk or silicone as needed prior to painting any finished wood. Annual Maintenance Checklist Look for loose bricks, weak mortar, and flashing damage like rust at chimney tops. Inspect the inside of the chimney for leaks or hidden mortar damages. Pitted & decaying masonry, cracks, or scaling should all be noted. Inspect all mortar joints, especially those on the sunniest (SW) and wettest (NE) side of the house for cracks, loose pieces, or scaling mortar. Check for any air leaks, water damage, loose panes, or crumbling glazing putty around windows and doors. Paint windows and doors that are faded to prevent future damage from sun, wind, and rain. Inspect siding for peeling paint & sun damage which can be easily repaired with a new coat of paint. Cupping, splitting, or loose nails are all signs that professional help may be required. Checklists Courtesy of the Craftsman Blog w/ Scott Sidler Image 9: Vintage Homes can have beautifully intricate styling and detailing which can require a lot of maintenance to keep looking good. Staying on top of maintenance can save time and money, while making sure that small issues don’t spiral into big problems. Figure I (Above) & Figure J (Right): 6 & 12-Month Maintenance Checklists NEIGHBORHOOD DESIGN MANUAL 14 Old & Historic Home Programs Home Restoration Incentive Programs & Resources The Standards for the Treatment of Historic Properties with Guidelines for preserving, rehabilitating, restoring, and reconstructing historic buildings - Published by the US Secretary of the Interior The “Standards” are a great resource and starting point when it comes to working on your old home. While the “Standards” only apply to properties seeking registered “Historic Building” status, the guidelines are a good aid on any project. The guidelines break treatment into four types: preservation, rehabilitation, restoration, and reconstruction, and have specific guidance for interiors, exteriors, cultural landscapes, and different material types. They can be found online at: https://www.nps.gov/tps/standards/treatment-guidelines-2017.pdf Landmarks Illinois Landmarks Illinois is a membership-based non-profit organization for the preservation of historic spaces and landmarks across Illinois. They are a mix of professional preservationists and dedicated activists which offer a wide range of grants and incentive programs. Their Illinois Restoration Resources Directory can point homeowners in the right direction for any job. More information at: www.landmarks.org Illinois Restoration Resources Directory: http://www.landmarks.org/resources/illinois-restoration-resource-directory/ The Illinois Weatherization Assistance Program The Illinois Home Weatherization Assistance Program (IHWAP) is designed to help low income residents save fuel and money, while increasing the comfort of their homes. Its mission is to help update and insulate the dwellings of low-income persons, particularly the elderly, persons with disabilities, and families with children. To qualify, participants must be a resident of the State of Illinois and earn below a set income level. If you receive Supplemental Security Income or Aid to Families with Dependent Children, you are automatically eligible to receive weatherization services. More information at: https://www.illinois.gov/dceo/CommunityServices/HomeWeatherization/ Property Tax Assessment Freeze for Historic Residences The Property Tax Assessment Freeze for Historic Residences freezes property taxes over a 12-year period after rehabilitation of the property. There is a minimum 25% investment of the property’s market value, the building must be owner-occupied, and a certified historic structure. More information at: https://www.illinois.gov/dceo/CommunityServices/HomeWeatherization/ Online Resources There are a number of great resources for historic home preservation, restoration, and maintenance available online. Advice blogs and forums can help to answer specific questions about your home, inspire new ideas, or serve as a starting point for learning about the history of your building. NEIGHBORHOOD DESIGN MANUAL15 Guidelines for Renovation & New Construction 03 Introduction Although it’s usually preferable to keep or preserve a vintage house wherever possible, certain conditions can make a home unusable or undesirable in the present day. When this is the case, it’s important to blend the new home into the fabric of the neighborhood so the newer building doesn’t seem out of place. While part of what makes the traditional downtown neighborhoods so special is the diversity of housing styles, there are a few key elements that will help a home feel like it is part of the neighborhood. These are scale, layout, and orientation. Image 11 (Above): A Newer home in Old Bristol which blends seemlessly with the older neighborhood around it. Image 10 (Opposite): A Property on the North bank of the Fox River NEIGHBORHOOD DESIGN MANUAL 16 Renovations & New Construction Scale Nothing makes new construction seem more immediately out of place than being out of scale with the surrounding buildings. A home built to the maximum allowable height will often seem out of place when surrounded by traditional single story homes. The maximum allowable building height in the R-1 & R-2 Zoning District is 30’ (2.5 Stories). Where new homes are built taller or larger than their neighbors, architectural consideration should be taken to maintain the existing roof-line when seen by a pedestrian from the public right of way. This could be achieved through screening with existing trees, stepping the roof so that additional stories are set back, or through other means on a case-by-case basis. Image 12: An Example of What Not to Do: The massing of the new home provides no opportunity to transition to the single-story home next door. THE ROOF-LINE OF THE GARAGE IS A SINGLE-STORYTO MATCH THE NEIGHBORING BUILDINGS THE ROOF STEPS UP & AWAY FROM THE STREET & THENEIGHBORING PROPERTY TO CREATE A SMOOTH TRANSITION Image 11: A New Home in Old Bristol uses a stepped-roof to transition from a Single-Story near the property line to the full 2.5 stories further back on the lot. Layout The traditional neighborhoods of Yorkville & Bristol have a much higher concentration of irregular & legally non-conforming lots than the rest of the city. Front and side setbacks vary drastically throughout the traditional downtown neighborhoods and an articulating street wall contributes significantly to its character. As with scale, the layout of the property should be considered to match the surrounding fabric. Many homes are set closer to the street than the minimum 30’ Front Yard requirement. Where the surrounding homes are set nearer or further from the property line than is standard, new constructions and renovations should aim to be within 10’ of the surrounding properties. NEIGHBORHOOD DESIGN MANUAL17 Renovations & New Construction Orientation Homes in the traditional neighborhood should be oriented to address the street. In general, a street-facing wall of a building should not be completely blank or consist entirely of a garage door. Most homes in this area were constructed before garage doors became a must-have part of the house, so many of them were added later as accessory structures. This means that the garage is often set in back of the house or to the side of the main building. The garage door should not be the focal point of the building when viewed from the street. Image 13: A home with an attached garage added after the date of original construction. Image 14: Even on newer homes where the garage is an integral part of the building it should not be the focal point. The building addresses the street and the garage is offset to one side. Renovations Despite all the benefits and appeal of living in a vintage home, the accumulated damage to key structural features or simply the passage of time can make it no longer suitable for present-day use. When this is the case, consider contacting an architect or architectural historian before beginning any work and make sure to carefully document any pieces of the original building that you wish to maintain after the renovation. Many of the homes in the traditional downtown neighborhood are considered legally conconforming and are grandfathered in due to their age. Contact the Community Development Department before beginning any work to determine the best way to renovate the structure for present-day use while maintaining its architectural appeal and the overall character of the neighborhood. The following section outlines some key elements that are common to a variety of homes within the traditional neighborhood area. NEIGHBORHOOD DESIGN MANUAL 18 Key Elements Porches For most people, the front porch is the element of your home that they’ll see the most. In addition to providing curb appeal, the front porch can be a great place to relax and enjoy the breeze on a cool summer evening. For safety reasons, porches with a floor height more than 30” above the exterior grade require some sort of protective railing. The railing may consist of a solid wall as shown to the right or balusters between two rails. In general, the railing height should never be higher than the bottom of the window sill. In addition to the railing, many porches feature columns which frame the front entrance and act as architectural guideposts in addition to providing structural support. The style of column can vary greatly from home to home and is dependent on the design of the rest of the house. When renovating an old home, care should be taken to preserve or replicate the styling of historic elements to be incorporated into the new design. Image 16: A well proportioned and maintained porch. Image 15: A porch with balustrade railing Image 17: The stone columns here frame the front door and complement the stone used throughout the rest of the porch and building design. Image 18: Columns that are a key element of one home may seem out of place when implemented somewhere else. On porches less than 30” above the surrounding grade, no railing is required. NEIGHBORHOOD DESIGN MANUAL19 Key Elements Windows & Doors Replacing the windows and doors on your old home can be appealing because of the gains in energy efficiency that a modern replacement would entail. However, like most architecturally significant home elements, care should be taken to preserve existing elements where possible and to match historic styling when replacement is necessary. In many cases, adding an exterior storm window to an existing historic window can provide the same energy efficiency improvements as a modern replacement while preserving the historic element and architectural character. Many homes in the traditional neighborhood area use wooden shutters to accent their windows and provide an element of architectural pop. Light colored homes use dark colored shutters to accent the window frame and set it off from the rest of the building face. On homes with a dark façade, white window trim itself is often enough to draw the eye and make the window stand out. Unlike with windows, the front door itself is typically designed to stand out from the rest of the building façade. Complementary colors and white trim serve to highlight the doorway and mark it as a key element of the building. Image 20: Dark shutters help the white windows stand out and provide an interesting splash of color to an otherwise uniform building face Image 21: Complementary colors can highlight a doorway and make it stand out from the rest of the facade Image 19: These same principles can be applied to garage doors to integrate them into the rest of the home design. NEIGHBORHOOD DESIGN MANUAL 20 Key Elements Siding The great debate when it comes to vintage homes is whether to preserve the existing wood siding and accept the maintenance burden that comes along with it or to replace or cover it with vinyl and sacrifice the architectural detail and character. While some purists argue that vinyl siding will ruin a neighborhood by giving it a “cheap” or “plastic” feel, the effect of wood siding that hasn’t been maintained over time can often look much worse by making things look run-down. Before deciding whether to preserve or restore the wood siding on your home, think carefully about whether or not you’re willing to continue investing the time and money necessary to keep it looking sharp. The biggest drawback of replacing original wood siding with vinyl is that you will often cover up significant architectural elements that can define a building’s character. Vinyl siding typically has a larger clapboard with than wood which can have a significant impact on the shadows it creates as well as distorting or obscuring other key elements such as windows. Oftentimes when homeowners remove vinyl siding that had been installed at an earlier time they’ll uncover significant elements that they never knew existed! While original materials should be preserved wherever possible, routine care and maintenance is critical to maintain the appearance and extend the life of wooden elements. Wooden siding often needs repainting every 3-6 years. Fresh paint helps to keep the house looking fresh and helps to protect interior spaces by creating a barrier that stops moisture before it can penetrate the wood. Image 22: Covering up wood siding can obscure or erase completely architectural elements that help make your home unique. Image 23: Narrower clapboards allow for more intricate detailing. However, the finer the detail the greater the burden for upkeeep NEIGHBORHOOD DESIGN MANUAL21 Guidelines for Landscaping & Green Infrastructure IntroductionThe landscaping and hardscaping around your house is oftentimes the easiest and most affordable way for your home to contribute to the character and environment of the downtown neighborhoods. Built on the banks of the Fox River, the neighborhoods around downtown play an important role in its vitality. In addition to enhancing the character and improving the appeal of the neighborhood, the landscaping and hardscaping around your house plays an important role in reducing the pollution and runoff that makes its way into the river when it rains. Image 24: A Native Plant Garden 04 NEIGHBORHOOD DESIGN MANUAL 22 Landscaping & Green Infrastructure Go Native! The use of native plants is at the core of environmentally friendly landscaping. Native plants are those species that were present locally when the first colonists arrived after evolving over thousands of years to thrive in local conditions. Native plants can live off of rainwater alone without adding fertilizer, and their deep roots help infiltrate rain where it falls and carry moisture deep into the ground to replenish our aquifers, cleaning as it goes. Native prairie and woodland plants evolved in the climate of Northern Illinois and can handle the cold deep freeze, the spring rains, and the drought conditions that we experience in Yorkville. Once they are established (usually after one or two growing seasons) they rarely need to be watered and don’t require any fertilizer. Their deep roots hold the soil, allow water to filter down deep into the ground, and because they evolved here, they attract dozens of species of beautiful and beneficial wildlife like butterflies and songbirds. While native plant gardens are generally preferable to traditional lawns, not all native plants provide the same benefits or are ideal in every situation. While some native plants have adapted to the sun-drenched prairies that make Illinois famous, others are more accustomed to the dappled sunlight of deciduous woodlands. Choosing the right native plants is key to a beautiful and healthy garden. Many additional resources, including a visual glossary of native plant species, are available from the Conservation @ Home project by the Conservation Foundation, as well as the Illinois Department of Natural Resources, and IllinoisWildflower.com to help you pick the right native plants for your home. Image 25: Milkweed is the State Wildflower of Illinois. Image 26: Coneflowers attract a wide variety of pollinator bees and butterflies Image 27: The deep root systems of native prairie plants help infiltrate water through the earth deep underground as well as to hold the soil in place when it rains and prevent erosion. NEIGHBORHOOD DESIGN MANUAL23 Landscaping & Green Infrastructure Rain Gardens A rain garden may appear to be just an attractive garden but beneath the surface it is so much more. It may support habitat for birds and butterflies, it may be a formal landscape amenity, or it may be incorporated into a larger garden as a border or entry feature. What makes it a rain garden is how it gets its water and what happens to the water once it arrives. A rain garden, or bioretention basin, is a garden of native shrubs, perennials, and flowers planted in a small depression that is designed to temporarily store and infiltrate stormwater runoff from surrounding roofs, driveways, patios, and lawns. Rain gardens are effective at removing up to 90% of nutrient loading from runoff and up to 80% of suspended sediments and solids. Rain gardens differ from wet gardens in that they should typically infiltrate runoff within 12-48 hours which prevents the breeding of mosquitoes. Often, amended soils are used in places where the current soil type has low permeability. An amended soil mix will typically contain about 60% sand, 15-20% topsoil, and 20%-25% organic compost. In addition to providing an attractive burst of color to your lawn, native plants provide habitat for birds and butterflies, and their deeper root system is more resilient and hardy removing the need for fertilizer and requiring minimal maintenance after the first year. Resources to help make a Rain Garden can be found at the Fox River Conservation Foundation, the Illinois Department of Natural Resources, or Groundwater.org. How a Rain Garden Operates Downspouts direct runoff from the roof across the ground. Root systems help pull water deep underground Special Amended Soils can speed up the infiltration of runoff Stones around the perimeter help to break up flow and prevent washout Rain Gardens should be planted in a shallow depression, 4”-6” deep Illustration by: Doug Adamson, RDG Planning & Design Courtesy of: USDA-NRCS in Des Moines, Iowa Figure K: How a Rain Garden Works (Top) Image 28: A Rain Garden with Native Prairie Plants NEIGHBORHOOD DESIGN MANUAL 24 Hardscape Landscaping & Green Infrastructure In addition to the natural landscaping around your home, the impervious hardscape has a significant effect on the environmental impact and curb appeal of your home. Green Infrastructure such as rainwater harvesting or a permeable pavement driveway can significantly reduce runoff from your property and lower water costs. Simple maintenance can make a significant impact on the quality of the hardscaping around your home. A curb along the side of your driveway, either concrete or wood can make a significant improvement in the lifespan of the surface. In areas with steep terrain a retaining wall can level your property and create a useable lawn or garden where there wasn’t one before. A retaining wall can also be useful where storm water runoff has led to erosion between properties. New driveways can be made out of asphalt, concrete, or interlocking pavers. Each of these is also available in a permeable alternative which allows storm water to filter through the pavement and be absorbed into the ground underneath. Images 29, 30, & 31 (Top to Bottom): Paving Stones or Retaining Walls can improve the aesthetics as well as the longevity of outdoor hardscape areas. Pavement Material Cost Lifespan Gravel* $ 5 - 10 Years Asphalt $$15 - 20 Years Concrete $$$20 - 30 Years Interlocking Pavers $$$$30 - 40 Years *Existing Driveways Only Figure L: Pavement Cost vs. Lifespan for various materials NEIGHBORHOOD DESIGN MANUAL25 Landscaping & Green Infrastructure Permeable Pavements Permeable pavements are a sustainable alternative to traditional pavements that reduce stormwater runoff and improve downstream water quality by infiltrating rainfall through the pavement surface into underlying soils promoting pollutant removal and groundwater recharge. Permeable pavements include porous asphalt and concrete as well as block pavers and vegetated grid systems. Depending on the design, paving material, and soil type, permeable pavements can reduce annual runoff by as much as 80%. It is critical that permeable pavement projects are maintained according to manufacturer specifications which often include sweeping or vacuuming sediments from permeable surfaces as well as replacement of drainage gravel in the voids of permeable paver systems. While initial costs for porous pavements are typically higher than costs for conventional pavements, they are offset by eliminating the need for other stormwater infrastructure or by being used in conjunction with a rainwater harvesting device such as a cistern. Virginia DEQ Stormwater Design Spec. No. 7 Gaps in the pavement surface allow storm water to penetrate and begin to soak into the ground. The stone base is packed with gaps and voids to allow the water to seep through The underlying soil should be uncompacted in order to maximize its infiltrative capacity An underdrain should be installed at the lowest point to collect excess runoff and route it away How Permeable Pavement Works Illustration by: Doug Adamson, RDG Planning & Design Courtesy of: USDA-NRCS in Des Moines, Iowa Porous asphalt is the same as regular asphalt except it is manufactured with the finest level of stones omitted, leaving open spaces that allow water to filter through to a ‘recharge’ or drainage bed. Porous concrete consists of cement, coarse aggre- gate, and water, with little to no fine aggregates (such as sand or clay) leaving up to 30% of the concrete as void spaces to filter water to the under- lying reservoir layer. Permeable pavers are comprised of interlocking concrete bricks, separated by joints or gaps, filled with small stones or sand laid over a bed of aggregate stones. Water is able to infiltrate through the joints in the pavers and is stored in the voids of the aggregate below where it is slowly filtered back into the soil. Vegetated grid systems are plastic or concrete grids over a bed of drainage material and soil. The voids are then seeded with low mainte- nance grass varieties. Figure M: Typical Costs & Lifecycles of Different Permeable Pavements (Left), Figure N: How Permeable Pavements Work (Above), Figure O: Different Types of Permeable Pavement (Below) Pavement Material Cost per SF Lifespan Porous Asphalt $0.50 - $1.00 15 - 20 Years Concrete $2.00 - $6.50 20 - 30 Years Interlocking Pavers $5.00 - $10.00 20- 30 Years NEIGHBORHOOD DESIGN MANUAL 26 Rain Barrels & Rainwater Harvesting Landscaping & Green Infrastructure Rain barrels are an affordable and easy way to reduce the amount of stormwater runoff from your property while saving money on your water bill. For every inch of rain that falls on 1 sq ft of roof over half a gallon of rainwater can be harvested. That means a 10’x10’ shed will yield 60 gallons of rainwater during a 1” rain event. A 2,000 sq ft home would generate over 1,200 gallons from one inch of rain. During the summer months, around 40% of total household water usage is for watering lawns and gardens. Rain water doesn’t contain chlorine, lime, or calcium which makes it ideal for watering your flowers and vegetable garden or washing your car or windows. A typical rain barrel will vary in size from 45-55 gallons and can range in cost from $20 for a do-it-yourself kit to upwards of $200 for a premium system. The Fox River Conservation Foundation sells rain barrels through their website year-round made of recycled food-grade plastic and can be ordered online and delivered to your home for $65 plus tax. If a rain barrel is more commitment than you’re interested in, disconnecting downspouts can have many of the same benefits. If the gutters and downspouts on your home drain across paved surfaces or below ground, consider disconnecting or redirecting them across lawn or garden areas to make a positive impact for stormwater management. Disconnecting downspouts from the storm sewer system and redirecting them to lawns, gardens, or rain barrels will reduce the amount of runoff that enters a storm drain and ultimately flows into nearby lakes, streams, and rivers. Courtesy of: Tip of the Mitt Watershed Council How a Rain Barrel Works Key Elements of a Rain Barrel System Include: A 45 - 55 gallon drum A raised platform to aid in gravity flow and allow for a bucket to be placed under the spigot. A wire screen over the opening to keep mosquitoes from breeding in the open barrel. A faucet & hose at the bottom of the barrel to use the water An overflow spout at the top of the barrel to direct runoff to your yard. Figure P: How a Rain Barrel Works (Top) Figure Q: Key Elements of a Rain Barrel System (Bottom) NEIGHBORHOOD DESIGN MANUAL27 References 05 The Conservation Foundation: http://www.theconservationfoundation.org/index.php Kendall County GIS. (2018). Geographic Information Systems. Retrieved from CAMA Sales Viewer: http://gis.co.kendall.il.us/GISViewer_Gallery.aspx Landmarks Illinois. (2018). Landmarks Illinois. Retrieved from http://www.landmarks.org/ Martucci, B. (2015). Buying an Old House? – Common Problems, Hidden Costs & Benefits. Retrieved from Money Crashers: https://www.moneycrashers.com/buying-old-house-problems-costs-benefits/ Old House Guy LLC. (2018). Old House Guy. Retrieved from https://www.oldhouseguy.com/ Rain Garden Plant List & Requirements. (2018). Retrieved from Illinois Department of Natural Resources: https://www.dnr.illinois.gov/education/Pages/PlantListRainGarden.aspx Secretary of the Interior. (2017). Standards for the Treatment of Historic Properties with Guidelines for preserving, rehabilitating, restoring, and reconstructing historic buildings. Secretary of the Interior. Sidler, S. (2013, May 20). Preventative Maintenance Checklist. Retrieved from The Craftsman Blog with Scott Sidler: https://thecraftsmanblog.com/preventative-maintenance-checklist/ Tip of the Mitt Watershed Council. (2018). A Homeowner’s Guide to Watershed Protection. Tip of the Mitt Watershed Council. Virginia Department of Environmental Quality. (2011). Stormwater Design Specification No. 7 Permeable Pavement. SUMMARY: The 2016 Comprehensive Plan outlines several strategies to support the maintenance and rehabilitation of Yorkville’s traditional residential building stock. Creating a Neighborhood Design Manual was one strategy suggested in the plan. This memorandum contains a review of the project and the completed draft of the manual is attached to this for review. PURPOSE: The purpose of the manual is to encourage the conservation and preservation of the housing stock in the traditional neighborhood areas, as well as guide new housing construction that is in scale and character with adjacent housing. The manual will be a separate document from the existing appearance code, which addresses design issues primarily in Yorkville’s newly developing areas. It is possible this manual may be used in tandem with a property rehabilitation incentive program that might be developed and adopted in the future. Even if a program like this is not implemented, the manual gives guidance for issues and maintenance to homeowners of these older houses. STRATEGY: Staff identified this project as a goal for accomplishment in 2018 as it supports the City’s downtown planning initiatives. The senior planner was aware of a program at the University of Illinois in Urbana/Champaign which matches master’s students with communities that could use additional help completing projects. The program allows students to earn credit for their degree, have a capstone project in their portfolio, and gain valuable planning knowledge in a real world setting. Contact with the University was made in early 2018 to begin the project. A student, Tony Heath, showed interest in the project and was retained to work on the project throughout the summer and fall. Tony had previous work experience in historic preservation and creating guidelines from previous employment and was well suited to handle the project. Tony visited the City several times to conduct field research and has worked diligently to draft the complete design manual. Memorandum To: Economic Development Committee From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti Barksdale-Noble, Community Development Director Date: December 17, 2018 Subject: PZC 2019-07 Neighborhood Design Manual NEIGHBORHOOD DESIGN MANUAL OVERVIEW: The Neighborhood Design Manual (attached) provides an executive summary and details the items within the document. For a quick overview, the manual is divided into four sections providing the following information: 1. Existing Conditions – Provides context for the study, study area boundaries, and information from the conducted field work 2. Common Issues with Older Homes – Summarizes common problems with older homes 3. Maintenance and Renovation Suggestions – Offers suggestions on the types of renovations needed and how to keep them consistent with neighboring properties and structures 4. Green Infrastructure and Sustainability – Gives tips and ideas for creating a more sustainable historic property STAFF COMMENTS Staff is seeking comments from the Economic Development Committee in regards to this project. The manual will not go to a public hearing but will be reviewed by the Planning and Zoning Commission at the January 9, 2019 meeting. This project will not be codified in the zoning code but will be adopted as an official planning document of the City. ATTACHMENTS: 1. Neighborhood Design Manual SUMMARY: The 2016 Comprehensive Plan outlines several strategies to support the maintenance and rehabilitation of Yorkville’s traditional residential building stock. Creating a Neighborhood Design Manual was one strategy suggested in the plan. This memorandum contains a review of the project and the completed draft of the manual is attached for review. PURPOSE: The purpose of the manual is to encourage the conservation and preservation of the housing stock in the traditional neighborhood areas, as well as guide new housing construction that is in scale and character with adjacent housing. The manual will be a separate document from the existing appearance code, which addresses design issues primarily in Yorkville’s newly developing areas. It is possible this manual may be used in tandem with a property rehabilitation incentive program that might be developed and adopted in the future. Even if a program like this is not implemented, the manual gives guidance for issues and maintenance to homeowners of these older houses. Following this manual is not mandatory and only serves as an informational document for owners of homes within this region. STRATEGY: Staff identified this project as a goal for accomplishment in 2018 as it supports the City’s downtown planning initiatives. The senior planner was aware of a program at the University of Illinois in Urbana/Champaign which matches master’s students with communities that could use additional help completing projects. The program allows students to earn credit for their degree, have a capstone project in their portfolio, and gain valuable planning knowledge in a real world setting. Contact with the University was made in early 2018 to begin the project. A student, Tony Heath, showed interest in the project and was retained to work on the project throughout the summer and fall. Tony had previous work experience in historic preservation and creating guidelines from previous employment and was well suited to handle the project. Tony visited the City several times to conduct field research and has worked diligently to draft the complete design manual. Memorandum To: Planning and Zoning Commission From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti Barksdale-Noble, Community Development Director Date: January 3, 2019 Subject: PZC 2019-07 Neighborhood Design Manual NEIGHBORHOOD DESIGN MANUAL OVERVIEW: The Neighborhood Design Manual (attached) provides an executive summary and details the items within the document. For a quick overview, the manual is divided into four sections providing the following information: 1. Existing Conditions – Provides context for the study, study area boundaries, and information from the conducted field work 2. Common Issues with Older Homes – Summarizes common problems with older homes 3. Maintenance and Renovation Suggestions – Offers suggestions on the types of renovations needed and how to keep them consistent with neighboring properties and structures 4. Green Infrastructure and Sustainability – Gives tips and ideas for creating a more sustainable historic property ECONOMIC DEVELOPMENT COMMITTEE: The Economic Development Committee reviewed the manual at the January 3, 2019 meeting. The following comments were suggested: • Include some information about septic system maintenance • Add a disclaimer to state that prices are an estimate and may change over time • Check all links to ensure they connect correctly • Clarify in the executive summary that this document is for informational purposes only • Move away from calling the homes “old” or “historic” as these labels tend to be broad in scope and definition STAFF COMMENTS Staff is seeking comments from the Planning and Zoning Commission in regards to this project. Staff will take all comments and implement them into a final draft to be reviewed by City Council. This project will not be codified in the zoning code but will be adopted as an official planning document of the City. ATTACHMENTS: 1. Neighborhood Design Manual Ordinance No. 2019-____ Page 1 Ordinance No. 2019-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS APPROVING THE NEIGHBORHOOD DESIGN MANUAL FOR THE UNITED CITY OF YORKVILLE TRADITIONAL NEIGHBORHOOD AREA WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the constitution of the State of Illinois of 1970 and the laws of the State of Illinois; and, WHEREAS, Section 11-12-7 of the Illinois Municipal Code (65 ILCS 5/11-12-7) authorizes the preparation and recommendation to the Mayor and City Council (the “Corporate Authorities”) of a comprehensive plan for the present and future development or redevelopment of the City including recommendation of changes to the existing Comprehensive Plan; and, WHEREAS, Ordinance No. __________ approved the 2016 Comprehensive Plan that pursuant to Section 6 recommended the preparation of a neighborhood design manual to retain and enhance the character and livability of the City’s traditional neighborhoods; and, WHEREAS, the City has had prepared a design manual based on field surveys to document the characteristics which will affect development policy decisions of existing dwellings as supplemental guidance for new construction and major renovations; and, WHEREAS, the design manual shall be used as an informational guide for the implementation of the Comprehensive Plan; and, WHEREAS, the Corporate Authorities have reviewed said design manual and find its adoption to be in the best interest of the City. NOW THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, State of Illinois, as follows: Section 1: That the NEIGHBORHOOD DESIGN MANUAL FOR THE UNITED CITY OF YORKVILLE TRADITIONAL NEIGHBORHOOD AREA dated February 20, 2019, a copy of which is attached hereto and made a part hereof by reference as Exhibit A, be and the same is hereby approved and shall be placed on file in the office of the City Clerk. Section 2: This Ordinance shall be in full force and effect upon its passage, approval and publication according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of ________________, 2019. Ordinance No. 2019-____ Page 2 ______________________________ CITY CLERK CARLO COLOSIMO ______ KEN KOCH ______ JACKIE MILSCHEWSKI ______ ARDEN JOE PLOCHER ______ CHRIS FUNKHOUSER ______ JOEL FRIEDERS ______ SEAVER TARULIS ______ JASON PETERSON ______ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ____ day of ________________, 2019. ______________________________ MAYOR