City Council Minutes 2003 03-11-03 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED,
CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS, HELD IN THE CITY,
COUNCIL CHAMBERS, 800 GAME FARM ROAD, ON TUESDAY, MARCH 11, 2003.,
Mayor Prochaska called the meeting to order at 7:00 P.M and led the Council in the Pledge of
Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Present
Sticka Present
Ward II Burd Present
Kot Present
Ward III Anderson Absent
Mums Present
Ward IV Besco Present
Spears Present
Also present: City Clerk Milschewski, City Treasurer Allen, City Administrator Graff (arrived
7:10), City Attorney Kramer, Police Chief Martin, Finance Director Pleckham, Director of Public
Works Dhuse, and Executive Director of Parks & Recreation Brown
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance
sheet provided.
AMENDMENTS TO THE AGENDA
Mayor Prochaska amended the agenda by moving the commendation for Suzanne Jackson from
the Mayor's Report to the first presentation.
COMMITTEE MEETING DATES
Public Works Committee 6:30 P.M., Monday, March 24, 2003
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M., Thursday, March 20, 2003
City of Yorkville Conference Room
800 Game Farm Road
Administration Committee 6:30 P.M., Thursday, March 13, 2003
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M., Thursday March 27, 2003
City of Yorkville Conference Room
800 Game Farm Road
PRESENTATION
Commendation for Suzanne Jackson
Mayor Prochaska explained that one of the biggest fears a parent has is being notified that their
child has been in an accident and on March 1, 2003 he and several other parents received this call
when the school bus carrying their children to a ski trip had been involved in an accident on
Route 47. He stated that he arrived at the scene to find the bus across Route 47 and his heart was
in his throat even though he was aware that his daughter was fine. He stated that due to the bus
driver's calm action and quick thinking, lives were saved.
On behalf of the United City of Yorkville, Mayor Prochaska presented bus driver Suzanne
Jackson with a Certificate of Commendation in appreciation of her calm and quick emergency
actions in a life threatening situation which averted major injury to students and their chaperones
and for her years of dedicated service to the students of Yorkville. He also presented her with a
floral arrangement.
Ms. Jackson thanked everyone for the flowers, cards, and telephone calls she has received since
the accident. She also thanked all those who helped at the scene of the accident.
The Minutes of the Regular Meetine of the Citv Council - March 11, 2003 - vae-e 2
Mayor Prochaska noted that the driver of the other vehicle involved in the accident was listed in
fair condition in the intensive care unit of Lutheran General in Park Ridge, Illinois and remains
on a ventilator. He stated that the driver is a young man from the community and he asked that
he be kept in everyone's thoughts. He also thanked the Yorkville - Bristol Fire Department and
Emergency Medical Service along with those from neighboring communities who helped at the
accident site.
Bristol- Kendall Fire Protection District Referendum
- Fire Chief Michael Hitzemann gave a presentation to the Council regarding the Bristol Kendall
Fire Protection District Referendum which is asking for an increase in the tax levy from the
f current rate which has been in effect since the middle 1940's. He noted that the area is growing
rapidly and even though the new growth is generating tax dollars, the funds are not coming in fast
enough to keep up with the area's needs. He asked for the Council's support and noted that there
will be an informational open house at the fire station on March 23, 2003 from 2:00 to 4:00 P.M.
Alderwoman Burd noted that the passing the referendum indicates support for our firemen and
paramedics. She stated that they are people from the community who have served the area for a
long time. She stated that they need new equipment and staff to better serve the district and she
encouraged the community to support the referendum.
Alderman Kot complimented the Fire District on the great job they do and he hoped that the
community would be supportive of the referendum.
Mayor Prochaska recommended that citizens attend the open house. He added that everyone
should remember that the Fire District is "us "; it is compromised of 54 members of the
community who are neighbors and friends serving on a volunteer basis.
Waubansee College Referendum
Greg Dlabach with the Friends of Waubansee gave a presentation regarding the college's
referendum. He explained that last November, the college had two questions on the ballot; one
for the authorization to issue bonds and the other for an increase in the operations and
maintenance (O &M) levy. The first question passed and he thanked everyone for their support
because the bonds will fund nine capital projects one of which includes a new extension site on
Route 34 west of Route 47. The question on the upcoming ballot is to ask for the O &M levy to
be increased by five cents to meet costs. If approved, the increase will have no net effect on the
- -- taxpayers because the $.05 will be added to the O &M tax rate and subtracted from the existing
tax rate already being paid by taxpayers. The $.05 cannot be shifted between funds without a
vote. He asked the Council for support.
CITIZEN COMMENTS
None.
PUBLIC HEARINGS
Vacation of McHugh Road
Mayor Prochaska entertained a motion to go into public hearing for the discussion of the vacation
of a portion of McHugh Road. So moved by Alderman Kot; Seconded by Alderman James.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye Kot -aye, Munns -aye, Spears -aye, Sticka -aye
City Attorney Dan Kramer explained that the Illinois Compiled Statutes requires a public hearing
whenever a City vacates a street. He stated that the portion of McHugh Road being vacated is
owned on either side by developer Richard Marker. In the original annexation agreement there
was a provision that Mr. Marker would acquire land and dedicate it to the City to realign McHugh
Road in exchange for the City vacating the old, unused portion of the right of way. The
developer has done his portion of the agreement and now the City needs to vacate the road.
There were no comments from the public or the Council.
Mayor Prochaska entertained a motion to close the public hearing. So moved by Alderman
Besco; seconded by Alderwoman Spears.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco-aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye
CONSENT AGENDA
1. Minutes for Approval:
a. Minutes from the City Council Meeting: February 25, 2003
b. Minutes from of the Whole Meetings:
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The Minutes of the Regular al
ular Meetin of the Citv Council - March 11, 2003 - pe 3
i. December 3, 2002
ii. December 17, 2002
2. Ordinance 2003 -19 - Soil Erosion & Sedimentation Control Ordinance
3. Building Permit Reports — January 2003
4. Fox Industrial Park — Final Balancing Change
5. Menard's Commercial Bond Reduction
6. Monthly Police Reports for January 2003
7. PC 2002 -31 Deere Crossing —1 '/z Mile Review
8. Ordinance 2003 -20 - Ordinance Amending R -3 Zoning Text
9. Purchase of Utility Truck for the Water Department in an amount not to exceed
$40,000.00
10. Resolution 2003 -09 - Resolution for Public Works Maintenance Standards
11. Environmental Mosquito Management Agreement for 2003 for $20,960.00
A motion was made by Alderman Kot to approve the consent agenda as presented; seconded by
Alderman Munns.
Motion approved by a roll call vote. Ayes -7 Nays -0
Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye
PLANNING COMMISSION /ZONING BOARD OF APPEAL.
No report.
BILLS FOR APPROVAL
A motion was made by Alderwoman Spears to approve the paying of the bills listed on the
Vendor Invoice Register #240 dated March 7, 2003 totaling the following amounts: checks in the
amount of $146,321.91 (vendor), $106,153.662 (payroll period ending 2/22/03), for a total of
$252,475.57; seconded by Alderman Munns.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Sticka -aye, Spears -aye
REPORTS
MAYOR'S REPORT
Proclamation for Golden Diners Week
Mayor Prochaska read a proclamation proclaiming the week of March 17, 2003 "The Salvation
Army Golden Diners Tri County Senior Nutrition Week" in the united City of Yorkville (see
attached). He entertained a motion to ratify the proclamation. So moved by Alderwoman Burd;
seconded by Alderman Besco.
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Alderwoman Spears commented that she attended the Northern Illinois Senior Providers meeting
where they discussed the fact that the state has given them a very slight increase for home
delivery meals. She stated that this program is excellent and she recommended that everyone
stop in when the senior's are eating their meals at the Beecher Center to see how important the
program is and she noted that they are always looking for volunteers.
Motion approved by a roll call vote. Ayes -7 Nays -0
James -aye, Kot -aye, Munns -aye, Sticka -aye, Spears -aye, Besco -aye, Burd -aye
Committee of the Whole on Wednesday, April 2, 2003
Mayor Prochaska reported that due to the election on Tuesday, April 1, 2003, the Committee of
the Whole meeting has been moved to Wednesday, April 2, 2003 at 7:00 P.M.
Coffee with the Mayor
Mayor Prochaska reported that there would be a "Coffee with the Mayor" at St. Joseph's
Cabinetry on Saturday March 15, 2003 from 10:00 A.m. to 12:00 P.M.
ATTORNEY'S REPORT
City Attorney Dan Kramer reported that there have been substantial changes to the public hearing
process that the Plan Commission needs to go through. He suggested that a workshop be held for
the Plan Commission to inform them of the changes. He also suggested that the members of the
Economic Development Committee attend. Mayor Prochaska asked City Administrator Graff to
set up the workshop.
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The Minutes of the Regular Meeting of the Citv Council - March 11„ 2003 - page 4
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CITY CLERK'S REPORT
City Clerk Milschewski reported that Larry Yodelis, candidate for Ward 3 Alderman submitted a
letter to the Clerk's office stating that he was withdrawing from the April 1, 2003 election.
Kendall County Clerk Paul Anderson was notified and he stated that the last date to withdraw was
January 30, 2003 so Mr. Yodelis' name will remain on the ballot. Mr. Yodelis was informed of
this and it was explained to him that he could still be elected.
-- CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
Administrator Graff reported that the staff has been investigating terrorism insurance. He asked
Finance Director Pleckham to elaborate as the Finance Department has been doing the research.
Director Pleckham reported that she spoke with the City's insurance provider, the Illinois
Municipal League Risk Management Association (IMLRMA) and was informed that the only
available coverage is for counties not cities. The IMLRMA is looking into coverage for
municipalities. Mr. Graff stated that the Homeland Security Bill has a provision which will cover
up to a certain percentage in the event of a terrorist attack. Mr. Graff noted that individuals
affiliated with the City who are bonded received a letter from Ohio Causality stating that they are
not covered in the event of a terrorist attack. This prompted the investigation into coverage. The
deadline for the Homeland Security Bill insurance is March 22, 2003.
FINANCE DIRECTOR'S REPORT
No report.
Alderman Sticka asked Finance Director Pleckham how the transition to the new accounting
software was going and she explained that it was going well and that April 1, 2003 was the date
for going "live ". Also, the new system will be used to generate the April 28, 2003 water bills.
DIRECTOR OF PUBLIC WORKS REPORT
Director Eric Dhuse reported that there was a water main break earlier in the evening on
Hydraulic Avenue and crews were working on repairing it. He noted that there have been ten
breaks so far this year whereas last year there were a total of twenty -two. He stated that the yards
and streets affected by the breaks will be repaired as soon as weather permits.
CHIEF OF POLICE REPORT
Chief Harold Martin reported that the Oswego Optimist Club held the "Respect for Law" Banquet
on Saturday, March 8, 2003. There were about 160 people in attendance and Lieutenant
Schwartzkopf, Officers Holman and Pleckham received awards at the event. Mayor Prochaska
noted that two of the officers were nominated for "Officer of the Year ". Alderman Kot noted that
he has never seen that many Yorkville officers nominated for awards and this was a compliment
to the Police Department.
EXECUTIVE DIRECTOR OF PARKS & RECREATION
Executive Director Laura Brown reported that the City's annual golf outing was scheduled for
May 9, 2003 and there are new additions to the outing such as "Rent a Caddy" and a 50150 raffle,
hole -in -one prize, etc.
COMMUNITY & LIAISON REPORT
Aurora Area Convention & Tourism Bureau
Alderwoman Burd reported that she attended that Aurora Area Convention & Visitor Bureau
(AACVB) meeting and she brought back two brochures which mention Yorkville along with an
advertisement that appeared in Midwest Living magazine for the hunting and fishing days in
Yorkville. They have also developed a "star" card which includes a discount for Freeman's
Canoe Rentals. She asked if it could be discussed at an upcoming Economic Development
Committee (EDC) or Committee of the Whole (COW) meeting how to better use the AACVB.
Mayor Prochaska recommended that this be discussed at an EDC meeting.
Outer Belt Advisory Committee
Alderwoman Burd reported that she attended the Outer Belt Advisory Committee earlier in the
day. She stated that the Committee is developing a recommendation that there be a regional
council with statutory authority to plan along the highway. The recommendation will be put into
writing in April, 2003. She stated that there is very little municipal and county representation at
the meetings. She noted that she envisioned green space along the highway but the committee
has discussed shopping centers and commercial properties along the highway.
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The Minutes of the Regular Meeting of the Citv Council - March 11, 2003 - page 5
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Mayor Prochaska recommended discussing this further at the next COW meeting so Alderwoman
Burd would have thoughts from the Council to take back to the April meeting.
Human Resource Commission, Northern Illinois Senior Providers, School Board
Alderwoman Spears noted that she attended meetings for the Human Resource Commission,
Northern Illinois Senior Providers and the School Board. She apologized to the Council, City
staff and the community because she was going to postpone her report of these meetings until a
-- later date. She stated that her decision to postpone her report was based on two factors; one being
the fact that there were no issues discussed at any of the meetings that required the Council's
immediate attention and the other being another candidates campaign tactics which consist of
distorting facts, using scare tactics and publicly attempting to taking credit for numerous jobs,
tasks and reports that the staff and other members of the Council have been involved with. She
stated that she will make her report after the upcoming election.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT,
(Resolution) 2003 -10 PC 2002 -12 - Kvlvn's Ridge Final Plat
A motion was made by Alderman Sticka to approve a resolution for PC 2002 -12 Kylyn's Ridge
Final Plat subject to the recommendations from the City Engineer and to authorize the Mayor and
City Clerk to execute the final plat; seconded by Alderman James.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye
- (Resolution) 2003 -11 PC 2002 -32 Longford Lakes Final Plat
A motion was made by Alderman Sticka to approve a resolution for PC 2002 -32 Longford Lakes
Final Plat subject to the recommendations from the City Engineer and to authorize the Mayor and
City Clerk to execute the final plat; seconded by Alderman James.
City Treasure Allen questioned the spelling of Freemont Street. Mayor Prochaska noted that the
name is spelled two different ways, Freemont and Fremont, depending on where the street ii in
the development. When the subdivision was originally platted many years ago, one was platted
with Freemont and the other with Fremont.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye
PC 2002 -32 Longford Lakes Development Agreement
A motion was made by Alderman Sticka to approve the development agreement for Longford
Lakes and to authorize the Mayor and City Clerk to execute the final plat; seconded by Alderman
James.
Motion approved by a roll call vote. Ayes -7 Nays -0
Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye
PUBLIC SAFETY COMMITTEE REPORT.
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
EXECUTIVE SESSION
Mayor Prochaska entertained a motion to go into executive sessions for the purpose of purchasing
or leasing of real property for the use of the public bodies being considered. He asked that the
City Administrator, City Clerk, City Attorney, Executive Director of Parks & Recreation and City
Treasurer be included. He stated that there would be no formal action taken after the session. So
moved by Alderman Besco; seconded by Alderman James.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye
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The Minutes of the Regular Meeting of the Citv Council - March 11, 2003 - page 6
Executive session was entered at 7:55 P.M.
The Council returned to regular session at 8:20 P.M.
ADDITIONAL BUSINESS
Alderman Besco stated that he had questions for City Treasurer Allen. He asked Treasurer Allen
how long he has been on the Council. Treasurer Allen asked Alderman Besco if he was being
argumentative and Alderman Besco stated that he just wanted a legitimate answer. Treasurer
Allen stated that Alderman Besco was being argumentative and he was not going to answer the
question.
Alderman Besco stated that Treasurer Allen made a statement regarding the high rate of taxes in a
recent letter to the editor of the Kendall County Record newspaper. He noted that as City
Treasurer for the last four years, Mr. Allen should know that the city portion of real estate taxes
have not increased in about five years. He asked why Treasurer Allen made a false statement to
the editor. Treasurer Allen stated that he was told that there was a small increase last year in the
taxes and asked if he was told this in error. Aldermen Sticka and Besco stated that the taxes went
down last year.
Alderman Besco also noted that in the letter to the editor, Treasurer Allen stated that the Mayor
was attempting to push the Grande Reserve development through before the April 1, 2003
election. Alderman Besco noted that after serving four years, Treasurer Allen should know that
this is not possible and isn't going to happen. Alderman Besco also clarified that the Council will
approve the Grande Reserve, not the Mayor.
Alderman Besco continued by stating that Treasurer Allen insinuated in the same letter that the
Council or Mayor was somehow responsible for the school bus accident as well as other accidents
on Route 47. Alderman Besco stated that he found this extremely insensitive and insulting to
those involved in the accidents, their families and friends and to the City Council. He noted that
Route 47 is a state supported highway and the City has nothing to do with it. He demanded a
public apology from Treasurer Allen.
Treasurer Allen responded by saying this was ludicrous. He noted that the traffic in the area is a
- great concern to the Council and he was sure that the Council has every desire to see it be as safe
as possible.
Alderwoman Spears stated that this is not what Treasurer Allen was quoted as saying. She stated
that Treasurer Allen always seems to have two separate stories; telling the public one thing and
then telling the Council another.
Treasurer Allen asked if this was getting into a campaign rally because he was uncomfortable
with the discussion. Alderwoman Spears stated it was not and that would be saved for the
Candidates Night on March 19, 2003.
Treasurer Allen continued by stating he would like to talk about the issue of traffic. He stated
that the future of the community is going to be affected by the traffic flow. He stated that when
he looks at some of the developments coming through, if the City does not have adequate flow for
them he believes it will create an unsafe situation and that he felt that Route 47 at this very
moment is unsafe. He stated that he has seen the traffic backed up incredible distances; all the
way through the light at Fox Road and he is very concerned with this. He stated that he feels that
the City needs to take a hard look at the dangers presented by the current traffic flow through the
City.
Alderman Kot asked Treasurer Allen if he supported a four lane highway through Yorkville and
Treasurer Allen stated he did through the downtown portion of Yorkville because he felt this
would be safer.
Alderman Kot stated that he has been in public office for almost ten years and he was grateful for
the privilege to be an alderman. He stated that he was insulted by Treasurer Allen's comments in
the newspapers and he felt that the comments were shameless and made purely for political gain.
He stated that Treasurer Allen should stop and think about what he is saying and be accountable
for his statements. Alderman Kot stated that he would say this to anyone on the Council who
made these comments. He stated that this was an all time low for Treasurer Allen and he wished
he would stop the negative comments.
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Minutes of the Reeular Meetine of the Citv Council - March 11, 2003 - uap-re 7
Treasurer Allen stated that a statement made by another alderman regarding the desire of certain
candidates to serve their City was an all time low and there was no concern expressed by the
Council for this comment. He stated that is was a deep concern to him that someone could make
this statement and have no one else on the City Council express concern over it.
Aldermen Kot and Spears asked him to clarify this. Treasurer Allen stated that Alderman Sticka
made a statement and he tried to remember how the statement was worded. Alderman Sticka
stated that he asked how interested are people in running for office if they are not going to bother
to get their own petitions filled out and he felt that it was a valid question to ask especially since it
is fairly easy to get signatures. He stated that if a person is not willing to ask even their neighbors
to sign their petitions, it is a valid question to ask if they are interested in office. He asked why
asking this question was shameful. Treasurer Allen stated that there is nothing wrong with
someone else helping a candidate collect signatures and Alderman Sticka suggested there was.
Treasurer Allen asked how difficult is it to get people to serve on the Council. He noted that
there are no other people running for elected office in the City besides those that he believes have
had some discussion with Mayor Prochaska and the people he has encouraged. He retracted his
statement saying that he has not had an opportunity to discuss the direction that Mr. Powell
(candidate for City Treasurer) took, with Mr. Powell. He stated that he has not met Mr. Powell
and has offered to meet him but Alderman Sticka found this undesirable. Alderman Sticka stated
that he did not find it undesirable but reminded Treasurer Allen of his insulting remarks regarding
his predecessor who offered to help him. Treasurer Allen stated that an attempt was made to
meet with the previous treasurer and unfortunately the previous treasurer was unable to attend.
Mayor Prochaska stated that the Council should focus on issues that are dealing with the Council
here tonight; that's what additional business is for.
Alderman Sticka stated that this does affect the Council because their actions are being
questioned.
Alderman Kot stated that if someone wants to run for public office and has no previous
experience he would expect to see them at City Council meetings. He stated that someone should
not expect to jump in at the last minute and expect to know what is going on in a busy
community. He noted that he has not seen any of the candidates at meetings and this bothers him.
City Attorney Kramer noted that candidate for Ward 3 Alderman, Wanda Ohare, was present at
the meeting tonight.
Mayor Prochaska stated that his intention is to continue working as a Council and work though
the business that needs to be done for the City. He stated that this needs to be done through the
election until the end of April. He stated that campaigning needs to be kept outside the Council
meetings. If the Council is brought into question, there needs to be an explanation made. He
stated that everyone should be careful of what is put in the newspaper because misinformation is
unacceptable. He stated that if a meeting is missed, it is up to the elected officials to find out
what was missed before making statements.
Alderwoman Spears asked Mayor Prochaska to clarify a statement that was printed. She asked if
he ever made the statement that he wanted this community to grow as rapidly as Naperville.
Mayor Prochaska stated that he never made this comment.
There was no further additional business.
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderwoman Spears; seconded
by Alderwoman Burd.
- Motion approved by a viva voce vote.
Meeting adjourned at 8:33 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
I
CITY COUNCIL MEETING
March 11, 2003
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UNITED CITY OF YORKVILLE
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WHEREAS: The goal of The Salvation Army Tri- County Senior
Nutrition Program is to ensure that healthy seniors remain healthy and
that
ailing seniors regain their health through nutritionally- balanced meals:
and
WHEREAS: Funding for Senior Nutrition programs was added to
the Older Americans Act in 1972, and
WHEREAS: The Meals on Wheels Association of America has
designated March of each year a time to celebrate this senior nutrition
funding, and
WHEREAS: The Salvation Army Golden Diners Program has
been providing meals for those age 60+ since 1974, and, currently has 18
sites located throughout Kane, Kendall, and McHenry Counties, serving
more than 1,200 meals each weekday, with more than 800 or these being
delivered to homebound elderly, and
WHEREAS, over 750 volunteers help to serve, portion, and deliver
these meals; and
WHEREAS, the, Salvation Army Golden Diners Tri- County Senior
Nutrition Program is participating in the Meals on Wheels Association of
America "March For Meals" during the week of March 17"' through the
21 ' and
THEREFORE, the United City of Yorkville proclaims the week of
March 17 as "THE SALVATION ARMY GOLDEN DINERS TRI
COUNTY .SENIOR NUTRITION WEEK in the United City of Yorkville.
Dated this day of , 2003, A.D.
Arthur F. Prochaska, Jr., Mayor