City Council Minutes 2003 03-25-03 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY
COUNCIL CHAMBERS. 800 GAME FARM ROAD. ON TUESDAY. MARCH 25.2003.
Mayor Prochaska called the meeting to order at 7:00 P.M and led the Council in the Pledge of
Allegiance.
Mayor Prochaska asked everyone present to observe a moment of silence in honor of the men and
women fighting in Iraq.
ROLL CALL
Clerk Milschewski called the roll. `
Ward I James Present
Sticka Present
Ward H Burd Present
Kot Present
Ward III Anderson Present
Munns Present
Ward IV Besco Present
Spears Present
Also present: City Clerk Milschewski, City Treasurer Allen, City Administrator Graff, City
Attorney Kramer, Police Lieutenant Schwartzkopf, Director of Public Works Dhuse, and
Executive Director of Parks & Recreation Brown
QUORUM
A quorum was established
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance
sheet provided.
i
AMENDMENTS TO THE AGENDA
Mayor Prochaska amended the agenda by moving the presentation from the Citizens Police
Academy lumni CPAA from the Mayor's ors Re ort t the presentations o s ons at the beginning
Y � ) Y P P of the
agenda.
COMMITTEE MEETING DATES
I
Public Works Committee 6:30 P.M., Monday, April 28, 2003
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M., Thursday, April 17, 2003
City of Yorkville Conference Room
800 Game Farm Road
Administration Committee 6:30 P.M., Thursday, April 10, 2003
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M., Thursday March 27, 2003
City of Yorkville Conference Room
800 Game Farm Road
- -- PRESENTATION
CPAA Donation for McGruff Outfit
McGruff the Crime Dog and members of the CPAA presented Sergeant Diederich with a check
for half the funds needed to purchase the new McGruff suit. Mayor Prochaska thanked the
CPAA for their donation and all the assistance they provide to the City.
CITIZEN COMMENTS
None.
I
PUBLIC HEARINGS
None.
I
' I
The Minutes of the Reeular Meetine of the Citv Council - March 25, 2003 - Aage 2
CONSENT AGENDA
1. Minutes for Approval:
a. Minutes from the City Council Meeting: March 11, 2003
2. Cannonball Trail Sanitary Sewer Interceptor Flow Monitoring — Notice to proceed upon
payment from Developer
3. Tucker Development Agreement (Fifth/Third Bank) —Authorize the Mayor and City
-- Clerk to Execute
4. Salary Schedule for 2002/2003
5. Resolution 2003 -12 — MFT Resolution for Fox Industrial Bond (Obligation Retirement
Resolution) - Authorize the Mayor and City Clerk to Execute
6. Resolution 2003 -13 — 2003 Joint and Crack Filling: Plan Approval and NET Resolution
— Authorize the Mayor and City Clerk to Execute
7. Resolution 2003 -14 — Resolution of Official Intent for Special Service Area No. 2003-
100 The Highlands — Authorize the Mayor and City Clerk to Execute
8. Resolution 2003 -15 - Resolution of Official Intent for Special Service Area No. 2003-
10 1 Windett Ridge —Authorize the Mayor and City Clerk to Execute
Mayor Prochaska entertained a motion to approve the Consent Agenda. So moved by Alderman
Besco; seconded by Alderman James.
Motion approved by a roll call vote. Ayes -8 Nays -0
Burd -aye, James -aye, Kot -aye, Munns -aye,
Spears -aye, Sticka -aye, Anderson -aye, Besco -aye
PLANNING COMMISSION /ZONING BOARD OF APPEAL
Alderman Sticka reported on the March 12, 2003 Plan Commission meeting:
• Westbury Village /Ocean Atlantic Public Hearing - there was no public comment. The
Plan Commission discussed the petition and had concerns regarding a number of things
such as the size of the school site and the need for a bridge over Rob Roy Creek. The
Commission felt that the developer was moving in the right direction but still had a ways
to go. The developer indicated that they would meet with the City staff and get the
revised plan to the Commission before the next meeting.
• 108 Somonauk Street Rezone Public Hearing — petitioner seeking to change zoning from
R2 to B1. One resident across the street from the property was concerned with the
location of the driveway and the traffic in and out of it. The Commission felt the
rezoning was compatible with those on the other side of Route 47. They voted 10 to 1 in
favor of it.
• Property on Route 71 east of Route 47 Public Hearing — petitioner is seeking to rezone an
old farm house from residential to B1. Residents in the area submitted a petition
objecting to the rezone due to the concern that their street (Valley View Drive) might be
effected negatively by traffic. The residents asked if there could be a one month delay in
the Public Hearing. The petitioner had no objection to the delay so the Plan Commission
agreed to it.
• Pride Pantry Public Hearing — Pride Pantry owners asked to have their petition for special
use for a gas station delayed until May.
BILLS FOR APPROVAL
A motion was made by Alderwoman Spears to approve the paying of the bills listed on the
Vendor Invoice Register #242 dated March 21, 2003 totaling the following amounts: checks in
the amount of $488,023.67 (vendor), $99,462.62 (payroll period ending 3/8/03), for a total of
$587,486.29; seconded by Alderman Anderson.
I
Motion approved by a roll call vote. Ayes -8 Nays -0
— Besco -aye, Burd -aye, James -aye, Kot -aye,
Munns -aye, Sticka -aye, Spears -aye, Anderson -aye
REPORTS
MAYOR'S REPORT
Yellow Ribbons
Mayor Prochaska thanked the Trinity United Methodist Church youth for tying yellow ribbons
throughout the city in honor of all the service people in Iraq.
i
The Minutes of the Resular Meetins of the Citv Council - March 25„ 2003 - paze 3
April 1, 2003 Election Day
Mayor Prochaska reminded everyone that April 1, 2003 was Election Day. He stated that the
greatest freedom in our country is the freedom to vote and he encouraged everyone to vote.
ATTORNEY'S REPORT
No report.
— CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
Treasurer Allen requested a motion for the approval of the Monthly Treasurer's Report for
February, 2003 as presented. So moved by Alderman Munns; seconded by Alderman Anderson.
Motion approved by a roll call vote. Ayes -8 Nays -0
Munns -aye, Sticka -aye, Spears -aye, Anderson -aye,
Besco -aye, Burd -aye, James -aye, Kot -aye
CITY ADMINISTATOR'S REPORT
No report.
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
No report.
CHIEF OF POLICE REPORT
No report.
EXECUTIVE DIRECTOR OF PARKS & RECREATION
Director Laura Brown reported that the Parks and Recreation Department was finalizing the Park
Master Plan. As part of this, the staff and Park Board will be conducting a tour of Yorkville's
existing parks on April 5, 2003. The tour will be leaving from Beecher Center at 9:00 A.M. She
invited everyone to join them.
Administrator Tony Graff asked if a public notice was needed for the tour and City Attorney
Kramer stated that it was.
COMMUNITY & LIAISON REPORT
No report.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT j
(Ordinance) 2003 -21 Vacation of McHugh Road
A motion was made by Alderman Kot to approve the vacation of McHugh Road subject to
engineering and legal review; seconded by Alderman Sticka.
Mayor Prochaska noted that this is the right -of -way that is not being used due to the realignment
of McHugh Road.
Attorney Kramer noted that a 2/3 super majority vote was needed for approval and the Mayor's
vote was not needed.
I
Motion approved by a roll call vote. Ayes -8 Nays -0
Kot -aye, Munns -aye, Spears -aye, Sticka -aye,
Anderson -aye, Besco -aye, Burd -aye, James -aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
i
PUBLIC SAFETY COMMITTEE REPORT
No report.
II
The Minutes of the ReLyular Meetine of the City Council - March 25. 2003 - Aaee 4
ADMINISTRATION COMMITTEE REPORT
YPD/FOP Collective Bargaining Tentative Agreement
A motion was made by Alderwoman Spears to approve the tentative settlement agreement
between the United City of Yorkville and the Yorkville Police Department F.O.P. Collective
Bargaining Unit (The F.O.P. have approved the agreement and once the City approves the
tentative settlement agreement the city's attorney, Robert Smith, will present the contract for
approval and execution); seconded by Alderman James.
Mayor Prochaska noted that the Council is approving the tentative agreement and will see the
final contract for approval. Administrator Graff explained that this is a different procedure than
used in the past. The F.O.P. asked that the tentative agreement be passed in open session of the
Council and this was also recommended by the attorneys.
Alderman Anderson verified that the Council will see the final copy with the language cleaned up
before approval. Mr. Graff stated that the final copy of the contract will have all changes and/or
corrections made to it.
Mayor Prochaska pointed out that the changes allow for the City's Fire & Police Commission,
market equity adjustment for police officers salaries and address the upgrade to the City's
employee manual.
I
Motion approved by a roll call vote. Ayes -8 Nays -0
Munns -aye, Spears -aye, Sticka -aye, Anderson -aye,
Besco -aye, Burd -aye, James -aye, Kot -aye
ADDITIONAL BUSINESS
Consent Agenda
Alderman Sticka thanked City Clerk Jackie Milschewski for introducing the concept of the
consent agenda. Alderman Anderson seconded it.
BSA Contract
Administrator Graff reported that he received a call from the Chicago Area Boy Scout Council in
which they agreed to forward documents to the City under the City's terms. He stated that the
City should be seeing a contract to start negotiations in about two weeks.
I
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Anderson; seconded
by Alderwoman Burd.
Motion approved by a viva voce vote.
Meeting adjourned at 7:17 P.M.
Minutes submitted by:
�I Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
�I
�I
CITY COUNCIL MEETING
March 25, 2003
PLEASE PRINT
NAME:
A�
c�
� / U
ADDRESS:
5 F y
� L
SIGNIN
CITY OF YORKVILLE
MONTHLY TREASURERS REPORT
FOR THE MONTH OF FEBRUARY
AS OF FEBRUARY 28, 2003
FUND BALANCE REVENUE EXPENSE TRANSFER BALANCE
General 1,259,599.51 255,554.79 426,833.71 140,269.46 1,228,590.05
Water 424,430.88 63,900.95 46,707.94 (171 ,397.50) 270 ,226.39
Wtr Impry Exp 2,672,090.33 13,884.74 74,233.30 (77,251.50) 2,534,490.27
Motor Fuel 250,742.58 22,839.41 8,631.43 0.00 264,950.56
Mun. Bldg. 93,653.25 2,250.00 28,166.57 25,000.00 92,736.68
Sewer Maint. (74,146.66) 49,028.84 17,264.78 (83,419.34) (125,801.94)
Sanitary Sewer 897,668.22 25,812.50 4,500.62 (41,060.14) 877,919.96
Land Cash 304,908.83 5,150.12 1,185.00 0.00 308,873.95
Land Aquistion 59,885.54 0.00 1,493.30 0.00 58,392.24
Working Cash 113,097.53 105.81 0.00 0.00 113,203.34
South Sewer 10,673.50 0.00 0.00 0.00 10,673.50
Trust & Agency (338 ,752.97) 129,318.29 200,668.97 0.00 (410,103.65)
Debt Service (45,757.32) 3,288.25 105,091.95 151,565.28 4,004.26
PD Capital 11,845.99 2,250.00 1,300.00 (1,435.46) 11,360.53
PW Capital 35,562.98 6,750.00 1,004.00 50,000.00 91,308.98
Fox Indus. 82,188.30 46.24 0.00 7,729.20 89,963.74
TOTAL 5,757,690.49 580,179.94 917,081.57 (0.00) 5,420,788.86
� n
V Robert J. Allen
Treasurer