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City Council Minutes 2019 02-26-19 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD ON TUESDAY,FEBRUARY 26,2019 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Mayor Golinski asked that after the Pledge of Allegiance all remain standing for a moment of silence for the victims and first responders of the Henry Pratt shooting in Aurora, Illinois. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Plocher Present Ward III Frieders Absent Funkhouser Present Ward IV Tarulis Present Peterson Absent Also present: City Clerk Warren, City Attorney Orr,City Administrator Olson,Police Chief Hart, Sergeant Pfizenmaier,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson,Community Development Director Barksdale-Noble,Building Code Official Ratos,Director of Parks and Recreation Evans,Assistant City Administrator Willrett QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Mayor Golinski stated there will be one presentation,which is not listed on the agenda. He called Yorkville Police Officers Pfizenmaier,Hayes,and Kuehlem to the front along with Police Chief Hart. These officers were some of the first ones on the scene and were in the building during the active shooting situation at Henry Pratt in Aurora,Illinois. Police Chief Hart recognized the Police Officers and stated that the Yorkville Police Department has trained for an active shooting situation for over twenty years. Police Chief Hart stated that these three Police Officers are well trained and he is very proud of them. Mayor Golinski stated to the Police Officers that they make Yorkville proud. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Water Department Reports for October,November and December 2018(PW 2019-10) 2. Windett Ridge Bond Release—authorize the release of the maintenance bond(Lexon Insurance Co. #1155514 in the amount of$66,4 78.00) (PW 2019-12) 3. Resolution 2019-04 Approving a Professional Services Agreement with American Tire and Automotive for City Fleet Maintenance Services—authorize the Mayor and City Clerk to execute (ADM 2018-95) 4. Monthly Treasurer's Report for November 2018,December 2018 and January 2019(ADM 2019- 02) 5. Enterprise Resource Planning(ERP)RFP—authorize staff to issue a request for proposal for an Enterprise Resource Planning(ERP)System(ADM 2019-06) 6. Disposal of Surplus Property Authorization—Conference Room Table—authorize staff to dispose of the city hall conference room table through auction, online transaction, donation to a non-profit organization, local taxing district or other shared services municipality. (ADM 2019-08) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Colosimo; seconded by Alderman Milschewski. Motion approved by a roll call vote.Ayes-6 Nays-0 The Minutes of the Regular Meeting of the City Council—February 26 2019—Page 2 of 5 Colosimo-aye, Milschewski-aye,Tarulis-aye, Funkhouser-aye,Koch-aye, Plocher-aye MINUTES FOR APPROVAL 1. Minutes of the Special City Council—January 29,2019 Mayor Golinski entertained a motion to approve the minutes of the Special City Council meeting of January 29,2019 as presented. So moved by Alderman Tarulis; seconded by Alderman Funkhouser. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$1,487,871.41. REPORTS MAYOR'S REPORT Resolution 2019-05 Accepting BSN Sports,LLC's Bid to Provide 2019 Youth Baseball& Softball League Uniforms and Equipment (CC 2019-03 ) Mayor Golinski entertained a motion to approve a resolution accepting BSN Sports, LLC's bid to provide 2019 youth baseball&softball league uniforms and equipment and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Milschewski. Alderman Milschewski asked questions and City Administrator Olson answered. Motion approved by a roll call vote. Ayes-6 Nays-0 Koch-aye,Plocher-aye, Tarulis-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye Sealed Bid Results/Approval—Sale of Police Vehicle (CC 2019-10) Mayor Golinski entertained a motion to accept the sealed bid from Mr.Dabbagh in the amount of $6,068.00 and authorize the Mayor to sign the title on behalf of the City. So moved by Alderman. Milschewski; seconded by Alderman Koch. n Motion approved by a roll call vote.Ayes-6 Nays-0 Koch-aye,Plocher-aye, Tarulis-aye, Colosimo-aye,Funkhouser-aye, Milschewski-aye Ordinance 2019-10 Providing for the Issuance of United City of Yorkville,Kendall County,Illinois Special Service Area Number 2003-101 Special Tax Refunding Bonds,Series 2019 (CC 2019-11) Mayor Golinski entertained a motion to approve an ordinance providing for the issuance of United City of Yorkville,Kendall County,Illinois special service area number 2003-101 special tax refunding bonds, series 2019 and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Milschewski. Mayor Golinski stated that this is for the Windett Ridge SSA and with this refinancing it should save the residents between$200 to$250 annually. Motion approved by a roll call vote.Ayes-6 Nays-0 Plocher-aye,Tarulis-aye, Colosimo-aye, Funkhouser-aye,Milschewski-aye,Koch-aye Gas And Wash Mayor Golinski announce another new business is coming to Yorkville.It is a Gas and Wash. It will have a convenience store,filling station,car wash,and dog wash.This will be located on Route 34 on the west side of town.This business hopes to be open in 2019. Premier Chamber Membership Mayor Golinski stated the City is already a premier Chamber member but the City will be raising the premier membership fee from$2500 to $5000.Mayor Golinski stated this is being done because he sees the value in the Chamber and a strong Chamber would help the community. PUBLIC WORKS COMMITTEE REPORT No report. The Minutes of the Regular Meeting of the City Council—February 26,2019—Page 3 of 5 ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance Approving a Third Amendment to the Annexation Agreement and Planned Unit Development Agreement(Grande Reserve Subdivision) (EDC 2018-87) Alderman Koch made a motion to approve an ordinance approving a third amendment to the annexation agreement and planned unit development agreement(Grande Reserve Subdivision)and authorize the Mayor and City Clerk to execute; seconded by Alderman Colosimo. • Alderman Colosimo spoke with Alderman Peterson. Alderman Peterson had some reservations about the proposal and wanted to discuss this with the Council. Alderman Colosimo stated that after discussion he will more than like move to table this issue.Mayor Golinski asked Community Development Director Barksdale-Noble to give the background on this proposal for the residents sake. Community Development Director Barksdale-Noble gave the background by providing details to the proposal. Alderman Milschewski asked if this area is age restricted.A resident,Helen Brown,gave information from the audience about the age restriction.Alderman Funkhouser doesn't see an issue with any type of change. He stated that the School District may have a concern how it impacts enrollment. Community Development Director Barksdale-Noble and Alderman Funkhouser discussed this further. Alderman Plocher inquired about the minutes from the School Board meeting. Community Development Director Barksdale-Noble answered.Alderman Colosimo added his thoughts on the proposal. City Administrator Olson gave an estimate of the number of students expected to be coming out of the Colonies subdivision.Dean Hedmyer,representative of the developer and the owner of the neighborhood 1,wanted to clarify the number of buildable lots,and stated that the request to amend the 50%three bedroom limit is market driven. Scott Shelton,representing Ryan Homes, stated this is a market driven request. He explained the marketing strategy behind building three bedroom homes. He stated that because these homes will be ranch homes,young families will most likely find a two story home located in another neighborhood thus putting less impact on the schools. Scott Shelton stated that because of the type of home it adds value for older residents without having an age restriction. He stated building three bedroom homes provides better resale of the home. Alderman Colosimo made a motion to table this ordinance to the next City Council meeting; seconded by Alderman Koch. Motion approved by a roll call vote.Ayes-6 Nays-0 Tarulis-aye,Colosimo-aye,Funkhouser-aye, Milschewski-aye,Koch-aye, Plocher-aye Resolution 2019-06 Approving a Professional Services Agreement with Houseal Lavigne Associates,Inc.(Contract Award for Unified Development Ordinance) (EDC 2019-16) Alderman Koch made a motion to approve a resolution approving a professional services agreement with Houseal Lavigne Associates,Inc. (contract award for unified development ordinance)and authorize the Mayor and City Clerk to execute; seconded by Alderman Funkhouser. Carly Peterson,an associate of Houseal Lavigne Associates,Inc., gave background on this firm and what type of work Houseal Lavigne Associates,Inc. mostly takes on.This firm is an Illinois firm and most of the work takes place in Illinois. Carly Peterson stated that in 2014 Houseal Lavigne Associates,Inc.was recognized by the American Planning Association as one of the most engaging and emerging planning firms. Carly Peterson gave a power point presentation on the proposal for the United City of Yorkville. Alderman Koch and Alderman Funkhouser asked questions and Carly Peterson answered. Motion approved by a roll call vote.Ayes-6 Nays-0 Tarulis-aye, Colosimo-aye,Funkhouser-aye, Milschewski-aye,Koch-aye,Plocher-aye Ordinance 2019-11 Establishing Time Limits for Parking on West Van Emmon Street (EDC 2019-18) Alderman Koch made a motion to approve an ordinance establishing time limits for parking on West Van Emmon Street and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-6 Nays-0 Colosimo-aye,Funkhouser-aye,Milschewski-aye, Koch-aye,Plocher-aye, Tarulis-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. The Minutes of the Reaular Meeting of the City Council—February 26 2019—Paae 4 of 5 PARK BOARD No report. PLANNING AND ZONING COMMISSION Ordinance 2019-12 Approving the Final Plat of the Boombah Resubdivision (PZC 2019-01) Mayor Golinski entertained a motion to approve an ordinance approving the final plat of the Boombah resubdivision and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Koch. Motion approved by a roll call vote.Ayes-6 Nays-0 Funkhouser-aye,Milschewski-aye,Koch-aye, Plocher-aye,Tarulis-aye, Colosimo-aye Ordinance 2019-13 Amending the Yorkville Zoning Ordinance by Allowing Massage Establishments into the Office Zoning District (PZC 2019-02) Mayor Golinski entertained a motion to approve an ordinance amending the Yorkville zoning ordinance by allowing massage establishments into the office zoning district and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Koch. Motion approved by a roll call vote.Ayes-6 Nays-0 Milschewski-aye,Koch-aye,Plocher-aye, Tarulis-aye,Colosimo-aye,Funkhouser-aye Kane County—9 S.661 Jeter Road (Rezone) 1.5 Mile Review (PZC 2019-04) Mayor Golinski entertained a motion to authorize staff to notify Kendall County that the City Council does not have any objections to the rezoning petition. So moved by Alderman Colosimo; seconded by Alderman Milschewski. Mayor Golinski stated the motion says Kendall County but the motion is for Kane County. Motion approved by a roll call vote. Ayes-6 Nays-0 Koch-aye,Plocher-aye, Tarulis-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye Ordinance 2019-14 Approving the Neighborhood Design Manual for the United City of Yorkville Traditional Neighborhood Area (PZC 2019-07) Mayor Golinski entertained a motion to approve an ordinance approving the neighborhood design manual for the United City of Yorkville traditional neighborhood area and authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Tarulis. Motion approved by a roll call vote.Ayes-6 Nays-0 Koch-aye,Plocher-aye,Tarulis-aye, Colosimo-aye, Funkhouser-aye,Milschewski-aye CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT School Board Alderman Funkhouser stated the School Board recognized the assistance with the Public Works n Department operations.The School Board was appreciative of its help. STAFF REPORT Speed Detector Signs Public Works Director Dhuse showed off the two speed detector signs to be used going both directions on Cannonball Trail.Weather permitting,the signs will be put up tomorrow. ADDITIONAL BUSINESS None. EXECUTIVE SESSION The Minutes of the Regular Meeting of the City Council—February 26 2019—Page 5 of 5 None. CITIZEN COMMENTS Thomas Milschewski,resident,read a letter from the Illinois EPA that was sent to a resident in regards to the lead based paint at the Old Jail.Mr.Milschewski is concerned about the impact this might have on the RFP that is out to the public. City Administrator Olson and Building Code Official Ratos both provided information on the issue. Carol Sheely,resident,discussed the tarp on the damaged parts of the roof of the Old Jail. She stated that /1 something needs to be done to get the roof fixed.Mayor Golinski and City Administrator Olson provided further information on this issue. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:59 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville,Illinois n n REGULAR CITY COUNCIL MEETING February 26, 2019 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: