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City Council Minutes 2003 04-08-03 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED, CITY OF YORKVILLE. ]KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD, ON TUESDAY, APRIL 8, 2003. Mayor Prochaska called the meeting to order at 7:00 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward II Burd Absent Kot Present Ward III Anderson Present Munns Present Ward IV Besco Present Spears Present Also present: City Clerk Milschewski, City Treasurer Allen, City Administrator Graff, City Attorney Kramer, Police Chief Martin, Finance Director Traci Pleckham, Director of Public Works Dhuse, and Executive Director of Parks & Recreation Brown OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA None. COMMITTEE MEETING DATES Public Works Committee 6:30 P.M., Monday, April 28, 2003 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Thursday, April 17, 2003 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Thursday, April 10, 2003 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday April 24, 2003 City of Yorkville Conference Room 800 Game Farm Road PRESENTATION Certificate of Recognition for Robert Johnson Mayor Prochaska presented Fire & Police Commission member Robert Johnson with a Certificate of Recognition in honor of his election to the Illinois State Association of Fire & Police Commissioners Board and his dedication to the Fire & Police Commission of United City of - Yorkville. Mr. Johnson explained that all the police and fire commissioners in Illinois belong to the state association which is similar to the Illinois Municipal League. He was elected to be on the executive board which will allow him to exchange ideas with other municipalities in Illinois. CITIZEN COMMENTS None. PUBLIC HEARINGS 2003 -2004 Annual Budget Mayor Prochaska entertained a motion to go into public hearing for the purpose of discussing the 2003 -2004 Annual Budget. So moved by Alderman Anderson; seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Anderson -aye, Besco -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye The Minutes of the Regular Meeting of the Citv Council - Apri18, 2003 - na2e 2 Finance Director Traci Pleckham provided a handout (see attached) and a slide presentation of the budget highlights. After Director Pleckham's presentation the floor was opened for comments from the public. Alderwoman -elect Wanda Ohare asked if the increase in Library Expenses was due to the new building. Mayor Prochaska explained that the increase was based on the levy rate which is based - - on the Equalized Assessed Value (EAV). She also asked when the library expansion would affect the budget and Administrator Graff explained that the expansion was going to be a long process and the expenses had not yet been determined. There were no further comments or discussions from the public. The floor was opened for comments from the Council. There were no comments or discussions from the Council. Mayor Prochaska entertained a motion to close the public hearing for the 2003 -2004 Annual Budget. So moved by Alderman Anderson; seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye CONSENT AGENDA 1. Minutes for Approval: a. Minutes from the City Council Meeting: March 25, 2003 2. Ordinance 2003 -22 - Ordinance Approving Letter of Credit and Subdivision Bond Requirement and revoking Resolution No. 2002 -37 —Authorize Mayor and City Clerk to execute . 3. Internship-Program =Authorize-program co" an amount not to exceed $3, 000.00 -- 4. Ordinance 2003 -23 — Ordinance Amending 2002 -2003 Tax Levy Ordinance —Authorize Mayor and City Clerk to execute 5. Ordinance 2003 -24 — Ordinance Amending Title 10, Chapter 7 Article A, Section 6 of the Yorkville City Code (Zoning Text Amendment regarding Building Height in Office District) - Authorize the Mayor and City Clerk to Execute 6. Building Permit ReportsforEeb v 2003- 7. Sewer Rate Study — Deuchler Proposal —Authorize City Engineer to execute 8. Water Reports for February2003 9. River's Edge Phase I — Letter of Credit Reduction — Authorize reduction of $Z357,149.98 10. Resolutio - 2003 -16 - Mill & Van Emmon Watermain IDOT Highway Permit and Resolution —Authorize Mayor and City Clerk to execute 11. Country'Hills_P_hase -U Bond-Reduction= Authorize reduction of $589,306.35 for Bond No. 83BCSBV9112 and reduction of $616, 213.99 for Bond No. 83BCSBV9113 12. Monthly Police Reports for February 2003 13. Request to Replace Officer 14. Resolution- 2003 -17 - Route 34 /Game Farm Road Traffic Signal MFT Appropriation Resolution — Authorize City Clerk to execute 15. Resolution 2003 -18 - MFT Appropriation for 2003/2004 Street Maintenance —Authorize City Clerk and Director of Public Works to execute 16. Purchase of Dump and Pickup Trucks — in an amount not to exceed $57,500. 00 Mayor Prochaska entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Besco; seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye Mayor Prochaska explained that Consent Agenda items are discussed at the Committee level and at the Committee _of the Whole where the Council decided that they were comfortable to vote on the items as a whole rather than individually. He explained that if a member of the Council has an issue with something on the Consent Agenda, the item can be pulled off of it before the vote and placed under the appropriate Committee Report for an individual vote. PLANNING COMMISSION /ZONING BOARD OF APPEAL No report. I i The Minutes of the Regular MeetinLy of the Citv Council - April 8. 2003 - page 3 BILLS FOR APPROVAL A motion was.made by Alderwoman Spears to approve the paying of the bills listed on the Vendor Invoice Register #243 dated April 4, 2003 totaling the following amounts: checks in the amount of $332,559.10 (vendor), $97,994.58 (payroll period ending 3/26/03), for a total of $430,553.68; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -7 Nays -0 -- Besco -aye, James -aye, Kot -aye, Munns -aye, Sticka -aye, Spears -aye, Anderson -aye REPORTS MAYOR'S REPORT Appreciation Night for Officials, Staff & Boards — April 12, 3003 Mayor Prochaska r_eminded everyone that the United City of Yorkville's appreciation night would be April 12, 2003. He explained that there were 166 people attending. Volunteer Appreciation Day — May 3, 2003 Mayor Prochaska reported that the United City of Yorkville was organizing a Volunteer Appreciation Pay on May 3, 2003. He asked for assistance from residents in developing a list of all volunteer organizations. He asked that they call the City offices with the names of volunteer groups. He stated -that the City will be notifying the lead person of each group as to the appreciation day events. Coffee with the Mayor Mayor Prochaska reported that there would be a Coffee with the Mayor on Saturday, April 12, 2003 at Jewel from 10:00 to 11:30 A.M. This is in conjunction with the one -year anniversary of the opening of the store. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Grande Reserve Public Hearing Administrator--Graff-reported-that there was a special City Council meeting scheduled -for a public hearing for the Grande Reserve Development at the Beecher Center on April 29, 2003. The center will open at 6:00 P.M. and at 6:15 P.M. registration for those wishing to address the Council will begin. The meeting will begin at 7:00 P.M. He stated that along with the notice for the hearing, rules for the hearing were posted in the newspaper. Woodworth Lift Station Administrator Graff reported that there are emergency repairs needed at the Woodworth lift station. He turned the floor over to Public Works Director Eric Dhuse who explained that the twenty -five year old lift station is scheduled to be replaced in a few years however it will not continue to be functional until that time. The motor and piping are in need of repair and one pump is malfunctioning. Administrator Graff noted that the Woodworth lift station was originally designed to be temporary. Administrator Graff stated that staff is requesting approval of expenditures of approximately $45,000.00. He noted that the expenditure is for parts that can be used at other lift stations when the Woodworth station is replaced. Administrator Graff requested a motion authorizing the repair of the Woodworth lift station not to exceed $50,000.00. The expenditure would be made upon the approval of the City Engineer, Director of Public Works and the Mayor. He stated that the funds are available in the budget under repairs and maintenance of the sanitary sewers. Alderman Sticka asked for clarification on what is malfunctioning at the lift station. Director Dhuse explained that there are two pumps in the station; one is operating properly and the other has recently been repaired but won't keep functioning for long. The Public Works Department also found weaknesses -in-a few-pipes- -He explained that the current system is a two can system which consists of a wet well and a dry well where the pumps are. He proposed to make it a one well system which is how the newer stations are constructed. This will also help correct the pipe weakness. The Minutes of the Reeular Meeting of the Citv Council - April 8. 2003 - Daee 4 Alderman Kot noted that the expense would have been greater however parts are also being used from a previous lift station. When this station is replaced, the parts can still be used elsewhere. Director Dhuse explained that the parts could be used at the Blackberry North, River's Edge and Wildwood lift stations. Mayor Prochaska entertained a motion to authorize the expenditure, not to exceed $50,000.00, for the repair of the Woodworth lift station. All expenditures must be recommended by the City - Engineer and the Director of Public Works and approved by the Mayor. So moved by Alderman Kot; seconded by Alderman James. Motion approved by a roll call vote. Ayes -7 Nays -0 Anderson -aye, Besco -aye, James -aye, Kot -aye, Mums -aye, Spears -aye, Sticka -aye Alderman James asked for clarification why this a y s w s being authorized at this meeting. Administrator Graff stated that staff felt it was essential to get this repaired as soon as possible and not wait until the next City Council meeting in two weeks. Mayor Prochaska also noted that if the pump goes down several homes would be affected. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Hydrant Flushing Director Dhuse reported that there would be hydrant flushing April 13, 2003 through April 26, 2003. BtAlk -tom He also reported that brush pick -up would be the week of April 21st through April 25 CHIEF OF POLICE REPORT No report. EXECUTIVE DIRECTOR OF PARKS & RECREATION No report. COMMUNITY & LIAISON REPORT Senior Providers Alderwoman Spears reported that she attended the Senior Providers meeting March 4, 2003. She stated that it was noted that the only Kendall County city, town or village representative was Alderwoman Spears. The group was concerned about this so they asked her to contact Oswego, Montgomery and Plano to see if they could send representatives. The group discussed forming a care -giver subcommittee and they suggested inviting the managers of senior housing units and developments to attend the meetings. They discussed the Golden Panther program with Oswego High School in which seniors learn computer skills from the students and they in turn teach the children crafts such as knitting. She distributed the City's newsletter which the group appreciated. Alderwoman Spears suggested that she approach Kendall County for funding in order for County information to be placed in the newsletter. Mayor Prochaska agreed to this. Joint Meeting of Senior Providers and Multi- agency Council on Youth Alderwoman Spears reported that she attended the joint meeting of the Senior Providers and the Multi- agency Council on Youth on April 1, 2003. There were representatives from Kane, Grundy, Will and Kendall Counties at the meeting. They discussed ideas for youth to work with seniors along with programs at Yorkville High School, Plano High School and the YMCA. Senior concerns such as Safari Market closing, transportation and affordable housing were also discussed. Kencom Executive Board Meeting Alderman Kot reported that he attended that Kencom "911" Executive Board meeting where they discussed the new track computer technology they have acquired to use for finding missing children. Prairie Parkway Advisory Meeting Mayor Prochaska reported that he attended the Prairie Parkway Advisory Meeting in Alderwoman Burd's place. There were two groups at the meeting; a design group and a policy group. The value of a "corridor" organization that would oversee the area was discussed. Those present were asked for their input which will be presented to Northern Illinois University so they can compile it and make suggestions based on the information. Ball Field Equipment Alderman James asked about the ball field equipment. He stated that Park and Recreation worker Scott Sleezer asked for funds for equipment and it was not listed on the Consent Agenda. Executive Director of Parks & Recreation Laura Brown stated that this Mr. Sleezer is getting bids and will bring this item back to the Council. i The Minutes of the Regular MeetinS of the Citv Council - April 8, 2003 - page 5 i COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT (Ordinance) 2003 -25 Granting Rezoning for Robert Stadler and Mollv Stadler 101 E. Somonauk Street A motion was made by Alderman Sticka to approve an ordinance granting rezoning for Robert and Molly Stadler from R -2 One Family Residence District to B -1 Limited Business District; seconded by Alderman Kot. Alderman Sticka noted that the rezoning was approved by the Plan Commission and the Economic Development Committee. Mayor Prochaska noted that this rezoning fits into the proposed architectural overlay district for the area. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears' - aye, - Sticka -aye, Anderson -aye, Besco -aye, James -aye, Kot -aye, Munns -aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINIST"TION COMMITTEE REPORT No report. EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into executive session to discuss land acquisition for the purpose of purchasing, sale, or leasing of real property for the use of the public bodies being _ - considered. He asked that the City Administrator, City Clerk and City Attorney be included in the session. He stated that there would be no action taken after the session. Administrator Graff asked if the Mayor included the City Treasurer and he stated that he did not. So moved by Alderman Sticka; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -7 Nays -0 Ander Besco -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye City Treasurer Allen asked if the were any items that might involve him under Additional Business otherwise he would like to leave. Mayor Prochaska stated that there were no items he was aware of. Executive session was entered at 7:50 P.M. The Council returned, to -regular-sessionat- 8:07 P.M. ADDITIONAL BUSINESS None. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Besco; seconded by Alderwoman Spears. _ I Motion approved by a viva voce vote. Meeting adjourned at 8:08 P.M. Minutes submitted by: i Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING April 8, 2003 PLEASE PRINT NAME: ADDRESS: T� o erg" C ' (�vi y :5 V��,,,�� u U lQl L. Jnm.111,k , ` /o4VI`IP ykv SIGNIN UNITED CITY OF YORKVILLE BUDGET HIGHLIGHTS April 2003 United of Yorkville Proposed Bu t 2003/2004 General F ❑ Finance $3,272,297 ®/® 7% 1% ❑ Engineering $197,415 ❑ Police $1,611,910 26% 54% ❑ Streets & Alleys $517,930 3°_ /n_ ❑ Health & Sanitation $396,613 ❑ Building & Zoning $69,400 $6,085,565 ToW Budget U`E�ERAL FUND R7VF- 'tJ OUo 4 f V r blb , 1 FY 00/01 FY 01102 ICY 02103 FY 03/04 Budgeted Proposed STATE REVENUES Income Tax Motor Fuel Tax 460,000- 200,000 -- 440,000 -- 150,000 420,000 100,000 400,000 380,000 50,000 360,000 p FY 00101 FY 01102 FY 02103 FY 03104* FY 00101 FY 01102 FY 02103 FY 03104* Budgeted Proposed Budgeted Proposed Use Tax 65,000 - 60,000 55,000 FY 00101 FY 01102 FY 02/03 FY 03104* Budgeted Proposed *FY 03/04 assumes 4 months at 7,700 population RFAL FSTATE TAX REVENUES K 600 400,000 200 0 FY 00109 FY 01102 FY 02/03 FY 03104 Budgeted Proposed MUNiCiPAL UTII.ITY TAX 60 0 3A �0 , D 40 30 200,000 Aoo FY 00/01 FY OUO2 FY 02/03 FY 03104 Protected Proposed MUNICIPAL SA�ES TAX Z,000,000� moo 1 � 1,600 1,400,000 ,Z 1,200,000 1,000,000 800,000 600,000 400,000 200,000 FY 00 /01 FY 01102 FY 02 103 FY 03104 Budgeted Proposed REFUSE ANALYSIS 350g000 All 300 X 0 ❑ Levy Revenue ❑ Refuse Surcharge ❑ Refuse Expense/Leaf 100 Mckup 50 9 000 0 FY 00/01 FY 01102 FY 02/03 FY 03104 Budgeted Proposed P u"'EBT SERVICE PAYMENTS 700,000 g q � �. 600 600000 400,000 X00,000 I I I I I 1 X100 FY 00101 FY 01/02 FY 02103 FY 03104 The following 4 loans will be paid off this fiscal year: B udgeted Purposed -North & South Water /Sewer $93,257 -North Water & Sewer $127,134 -River Crossing $49,851 $2.9 million Water Tower Debt Certificate -Police Squad Cars $32.929 payment FY 04 -06 will be $25,000 /yr TOTAL $303,171 5/1/09 payment will be $145,000 FINANCE EXPENDITURES Fiscal Year 03/04 Salaries /Insurance $1,250,844 Audit/Legal/Contractual Services $135,270 Operational $141,000 ®, Transfers $847,492 ®- Contingency /Misc. $157,741 o W. 38% Sales /City Tax Rebate $306,200 % 00 Marketing /Public Relations $31,000 Building Inspections $380,000 o Dues/Training $22,750 3,272,297 total expenses S treets &Alleys De p artment Enginee Depa rtment STREETS & ALLEYS ENGINEERING DEPARTMENT EXPENSES DEPARTMENT EXPENSES Fiscal Year 03/04 Fiscal Year 03104 ■ Salaries $105,930 1 0% 2%6% ■Salaries $163,415 o Contractual Contractual Services 28% 2% 20% Services $19,000 $20,000 ❑ ° v e�� i no 4 /° ■ Operational $133,100 ❑ DuesfTraining $3,000 20% 26% 82 O �O ■Operational $11,000 ❑ Infrastructure Maintenance $101,600 o Street Rehab $150,000 ® ContingencWDues/ $517,930 Total Expenses Training $8,300 $197,415 Total Expenses Police Department Expenses Fiscal Year 03/04 ❑ salaries/Benefits $1,312 ■ Legal & Contractual ServicestGrant Obligations 10% 1 %3 °l0 $21,300 19 ® / 0 ❑ DueslTraining $40,835 ❑ Police Comm i ion /Marketing /Pu lic Relations $20,445 ❑ Operational $156,910 81% ❑ Contingency $9,600 ❑ Transfers $50,1 $1,611,910 'Total Expenses Rnance Department Expendtures ,i q OOG q OOG-z If- IJ 1 9 00ca g o'coo - 100%ccoo - FY 99/00 FY 00/01 FY 01 /02 FY 02103 FY 03/04 Budgeted Proposed Police men x eases 1 N® 1 1 h 0 1 z AV 1 1 800 600 400 I 200 FY 99/00 FY 00/01 FY 01 /02 FY 02/03 FY 03/04 Budgeted Proposed St reets & Alleys Ex 800,000 �® 700 600,o00 � 500 e 400,000- 300,000 200 l 100,000 ° 0 ' FY 99/00 FY 00/01 FY 01 /02 FY 02/03 FY 03104 Budgeted Proposed P arks and R 500,000 45%000- I 400,000-- ! �� 350,000-- , 300,000 250 6� �1 ❑ Parks 200, 000 �� ❑c I so u cc ouu 0 FY 99/00 FY 00101 FY 01/02 FY 02/03 FY 03104 Budgeted Proposed L ' � b ra ry 350, 000 -' 300 250 200,000- 150,000 - 10%000 - 50,000 0 FY 99/00 FY 00/01 FY 01 /02 FY 02/03 FY 03/04 Budgeted Proposed