Library Board Packet 2019 04-08-19
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
April 8, 2019 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
Physical Facilities
12. Unfinished Business Update on Boy Scout Project
Approve Budget
Update on the Electrical Breaker
Library Mural—Next Steps—Committee
Appointment
Strategic Plan Progress Review
13. New Business Approve Resolution- Non-Resident Fee Cards
Digital Library Sign-Preliminary Information
Disaster Plan Revised
Overview of Teen Programs in Youth Services &
Open Discussion
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal counsel
for the public body, including hearing testimony on a complaint lodged against an employee of
the public body, or against legal counsel for the public body to determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Michele Pfister Meeting Room
Finance Committee Meeting
Monday, March 11, 2019 - 6:00pm
902 Game Farm Road
The meeting was called to order at 6:00pm by Darren Crawford and roll was called.
Roll Call: Darren Crawford-present, Jason Hedman-present, Krista Danis-present, Theron Garcia-
present
Absent: Susan Chacon
Others Present:
Library Director Elisa Topper, City Finance Director Rob Fredrickson, Wamecca Rodriguez,
Russ Walter
Recognition of Visitors: Mr. Crawford recognized staff and guests present.
Public Comment: None
New Business:
Review Library Budget
Mr. Fredrickson gave an overview of the budget and said there would be a healthy fund balance with
deficits in some of the categories. He briefly reviewed some of the specific revenues/expenses.
Ms. Topper asked how the minimum wage increase will affect the budget. Mr. Fredrickson said there is
some cushion in the budget now and he allowed for 3% COLA going forward. Mr. Hedman asked if
there is a distinction between salaries for the part-time vs. full-time as the minimum wage increases, so
that part-time salaries do not exceed full-time salaries. He said eventually restructuring of titles/salary
reclassification needs to be a goal of the Finance Committee.
Line Items Discussed:
Conferences: Ms. Topper asked for an increase from $500 to $2000 since she will be sending
managers to conferences and in 2020 she would like to attend PLA.
Travel & Lodging: increase to $2,000 from $600.
Postage: $350 worth of stamps purchased prior to recent increase. Budget increase from $500 to $750.
Library Operating Supplies: includes processing fees for books (covers, tape, etc.) and also includes
mulch. Increase budget to $3,000.
Extra money has been set aside for the various contracts negotiated and upcoming inspections.
Page 1 of 2
Investment earnings: Mr. Fredrickson said most of the earnings is from refunding bonds.
DVD Income: will be removed from the budget since fees are no longer collected.
Gifts and Memorials: not shown on the budget since they are reflected in the monthly financial
reports.
Book purchases: books are purchased with development money, but the budgeted amount will stay the
same.
Programs: Friends of the Library sponsor most of the programs and Ms. Topper seeks out no-cost
programs when possible. Friends also pay for prizes and food. Youth Empowerment training will be
offered for teens with the Friends and Library splitting the cost. Program fees of $1,000 will be
removed from the budget since fees are no longer charged. Ms. Rodriguez said the teen programs
should provide food. It was noted that there is no funding for adult programs. Ms. Topper said the
mini golf may not be held next year, thereby decreasing funding. It was recommended to allocate
$2,000 in the budget.
Rental Income: $2,000 to be budgeted. This is rental of the Michelle Pfister Meeting Room.
State Grants: have increased.
Computer Equipment & Software: It was decided that someone should be hired to teach the adult
computer classes. Ms. Topper said she could use the future Google grant.
Ms. Topper noted CPR training March 15th.
Custodial supplies: increased to $3,000.
Outside Repair & Maintenance: Ms. Topper said the city is looking at snow removal for sidewalks in
the downtown and would include the library.
Publishing & Advertising: this category is for ads in newspaper and for giveaways. Director is
working on laminated card with library information, to be placed in locations around town. Committee
asked if staff could produce something in-house and would like to see examples from other libraries.
Giveaways include possible printed bags, pens, wristbands. Budgeting $2,000 for this category.
Summary:
Mr. Fredrickson will incorporate the changes into the budget and forward for City Council approval.
Adjournment:
There was no further business and the meeting adjourned at 6:59pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 2 of 2
Page 1 of 3
DRAFT
Yorkville Public Library
Board of Trustees
Monday, March 11, 2019, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum
was established.
Roll Call:
Darren Crawford-present, Krista Danis-present, Ryan Forristall-present, Theron Garcia-present, Jason
Hedman-present, Wamecca Rodriguez-present, Russ Walter-present
Absent: Susan Chacon, Carol LaChance
Others Present:
Library Director Elisa Topper, Director of Adult Services Shelley Augustine, Technical Services
Director Dixie DeBord
Recognition of Visitors: President Crawford recognized the library staff.
Amendments to the Agenda: None
Minutes: February 11, 2019
Mr. Crawford moved and Ms. Danis seconded the motion to approve the minutes as presented.
Roll Call: Crawford-yes, Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-
yes. Carried 7-0.
Correspondence:
A thank you card was received from a patron who enjoyed the recent Mannheim Steamroller program.
Director Topper thanked Ms. Augustine for arranging the program.
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Mr. Crawford presented the report. Director Topper pointed out bills for the copier and the server part
not under warranty. She thanked Mr. Walter for his help on this repair. There were also three power
outages resulting in bills for Trico, HVAC and Sound Inc.. Ms. Topper observed the service calls so
she could possibly troubleshoot in the future.
Payment of Bills
A motion was made and seconded by Trustees Walter and Crawford, respectively, to pay the bills as
follows:
$21,913.07 Accounts Payable
$36,716.84 Payroll
$58,629.91 TOTAL
Page 2 of 3
Roll call for bills: Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes,
Crawford-yes. Carried 7-0.
Report of the Library Director:
1. Three power outages due to weather, affected HVAC, computer server & fire panel resulting in
service calls to Trico, Sound Inc., Com Ed, and city Facility Manager also helped. In past week
plumber and electrician were needed. President Crawford suggested a checklist of procedures
following outages, to try and resolve in-house. Ms. Topper has begun such a list. Handicapped door
also checked.
2. Began program of authors reading books for children. Local children's author Julie Kline recently
invited to library and she also donated a drawing she did of the library. Ms. Topper would like to order
thank you cards using the library drawing.
3. Tom Sharpe, drummer for Mannheim Steamroller, presented program to over 100 people.
4. Traveling World of Reptiles program coming soon.
5. Hired new library clerk-- he will lead the men's book club and will be cross-trained between the
Circulation and Reference Departments.
6. Department Managers are beginning performance evaluations. Ms. Topper updating personnel files
and other files.
7. Annual Certification submitted to State Library.
8. Working on programs for teens including Fit & Chill and interviewing program. “Escape Room”
program to be held during spring break and later a murder mystery for teens.
9. Illinois and Iowa may institute mental health programs in schools and Ms. Topper will report on this
program next month. Ms. Rodriguez said these programs are part of the school where she works.
City Council Liaison No report
Standing Committees:
Finance Committee met prior to this Board meeting to review the budget.
Unfinished Business:
Revised Quotes for Purchase of Computer Equipment
Mr. Hedman contacted the CDW rep regarding the proposed computer purchase and he was able to
reduce the original quote by about $3,000 with the ability to upgrade in the future. He said CDW is a
local, quality vendor and he recommended the purchase. Mr. Crawford made a motion to purchase the
computer equipment listed in the quote of $11,514.92. Mr. Walter seconded the motion and it was
approved on a roll call vote.
Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Crawford-yes,
Danis-yes. Carried 7-0.
New Business:
Approve Early Closing for Staff Training
The library will close on March 15 at 1pm for staff training. Mr. Hedman moved to approve and Mr.
Crawford seconded with unanimous voice vote approval. This closure will be posted on the website
and staff tries to coincide with the school schedule.
Power Outages/Troubleshooting the Problem
Ms. Topper said this was also discussed in the Director's Report. The library staff will wait until
ComEd installs an electric reader and a report is received to determine if a new breaker is needed,
however, she believes it won't be.
Page 3 of 3
Mr. Crawford asked when outside help is called. Ms. Topper said she is learning and trying to
troubleshoot the systems before outside help is requested. She is questioning bills and monitoring
arrival and departure times of service people. Mr. Forristall added that when the library was built,
someone should have been trained in the various systems. Ms. Rodriguez asked if the Facility
Manager could come to the library after incidents, before calling outside companies. Mr. Hedman
suggested possibly having the Facility Manager trained to fix some of the issues. Ms. Topper said he is
taking the lead on the breaker issue.
Ms. Topper noted that the city is also exploring hiring an IT manager and she will speak with Mr. Olson
regarding a shared arrangement.
In another building matter, Mr. Walter asked if the lighting system is still controlled in another state as
part of an energy-efficiency program. Out-of-state control is still in effect and the committee felt the
Director should have this control.
Ms. Topper said she purchased a salt spreader for use on the ice.
New Minimum Wage Law-Impact on Budget
Director Topper said this was discussed in the Finance Committee meeting and will be discussed at the
staff meeting after the budget is approved.
Reminder: Return Economic Indicator Form
The form must be returned by May 1.
Executive Session: None
Additional Business: None
Adjournment:
There was no further business and the meeting adjourned at 7:40pm on a motion by Mr. Crawford and
second by Mr. Walter.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DATE: 03/20/19 UNITED CITY OF YORKVILLE TIME: 14:36:43 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900070 FNBO FIRST NATIONAL BANK OMAHA 03/25/19 032519-A.HERNANDEZ 02/28/19 01 RURAL KING-IMPACT SERIES 79-790-56-00-5620 89.93 02 HELMET ** COMMENT ** INVOICE TOTAL: 89.93 * 032519-A.SIMMONS 02/28/19 01 AMAZON-SLEEVES FOR GAS CARDS 01-110-56-00-5610 19.98 02 AMAZON-RETURNED CREDIT FOR 01-110-56-00-5610 -27.60 03 SLEEVES FOR GAS CARDS ** COMMENT ** 04 KONICA-12/19-01/18 COPY CHARGE 82-820-54-00-5462 7.15 05 WAREHOUSE DIRECT-MANILA FILES 01-120-56-00-5610 7.52 06 VERIZON-FEB 2019 IN CAR UNITS 01-210-54-00-5440 720.24 07 VERIZON-FEB 2019 MOBLE PHONES 01-220-54-00-5440 184.34 08 VERIZON-FEB 2019 MOBLE PHONES 01-210-54-00-5440 928.75 09 VERIZON-FEB 2019 MOBLE PHONES 52-520-54-00-5440 38.01 10 VERIZON-FEB 2019 MOBLE PHONES 01-410-54-00-5440 -26.06 11 VERIZON-FEB 2019 MOBLE PHONES 51-510-54-00-5440 297.02 12 VERIZON-FEB 2019 MOBLE PHONES 79-795-54-00-5440 72.98 13 ADS-ANNUAL MONITORING CHARGE 82-820-54-00-5462 308.40 INVOICE TOTAL: 2,530.73 * 032519-B.BEHRENS 02/28/19 01 SIUE WATER OPERATORS CLASS 51-510-54-00-5412 600.00 02 REGISTRATION FOR BEHRENS & ** COMMENT ** 03 SCODRO ** COMMENT ** INVOICE TOTAL: 600.00 * 032519-B.OLSEM 02/28/19 01 KENDALL PRINT-500 BUSINESS 01-110-56-00-5610 42.50 02 CARDS-PETERSON ** COMMENT ** 03 WAREHOUSE DIRECT-ENVELOPES 01-110-56-00-5610 31.59 04 WAREHOUSE DIRECT-CREAMER 01-110-56-00-5610 17.23 05 WAREHOUSE DIRECT-TONER 01-110-56-00-5610 121.30 INVOICE TOTAL: 212.62 * 032519-B.OLSON 02/28/19 01 HYATT-ILCMA WINTER CONFERENCE 01-110-54-00-5415 311.36 02 LODGING-OLSON ** COMMENT ** INVOICE TOTAL: 311.36 * 032519-E.DHUSE 02/28/19 01 NAPA#217445-CIRCUIT TESTER 52-520-56-00-5630 19.38 02 NAPA#217429-FUEL ADDATIVE 01-410-56-00-5628 119.94 03 NAPA#217535-FUEL LINE HOSE 01-410-56-00-5628 16.40 04 NAPA#217693-MIRROR ADHESIVE 01-210-56-00-5620 5.52 05 NAPA#217916-EXTRACTOR KIT 79-790-56-00-5640 15.37 06 NAPA#217884-FUEL LINE DISCON 79-790-56-00-5640 27.49 07 SET ** COMMENT ** 08 NAPA#2178848-BATTERIES 01-410-56-00-5628 158.58 09 AMAZON-WORK BOOTS-STEFFANS 52-520-56-00-5600 191.20 10 ARAMARK#1591664494-MATS & 01-410-54-00-5485 41.44Page 1 of 15
DATE: 03/20/19 UNITED CITY OF YORKVILLE TIME: 14:36:43 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900070 FNBO FIRST NATIONAL BANK OMAHA 03/25/19 032519-E.DHUSE 02/28/19 11 TOWELS ** COMMENT ** 12 ARAMARK#1591672677-MATS & 51-510-54-00-5485 41.44 13 TOWELS ** COMMENT ** 14 ARAMARK#1591680802-MATS & 52-520-54-00-5485 41.44 15 TOWELS ** COMMENT ** 16 ARAMARK#1591689064-MATS & 01-410-54-00-5485 41.44 17 TOWELS ** COMMENT ** 18 ARAMARK#1591705304-MATS & 51-510-54-00-5485 41.44 19 TOWELS ** COMMENT ** 20 ARAMARK#1591713366-MATS & 52-520-54-00-5485 41.89 21 TOWELS ** COMMENT ** 22 NAPA#218101-SOLENOID 01-410-56-00-5628 14.99 23 NAPA#218174-SQUAD CLEANING 01-210-56-00-5620 77.43 24 SUPPLIES ** COMMENT ** 25 NAPA#218205-BATTERY 79-790-56-00-5640 108.89 26 NAPA#218304-SPARK PLUG 01-410-56-00-5628 2.37 27 AMAZON-FLASH DRIVE 51-510-56-00-5620 25.99 28 AMAZON-HDTV ANTENNA, SUN 52-520-56-00-5620 45.96 29 VISOR ORGANIZERS ** COMMENT ** 30 NAPA#218671-SPRAY PAINT 79-790-56-00-5620 28.18 31 NAPA#219151-BRAKE & WHEEL 01-410-56-00-5628 26.99 32 CLEANER ** COMMENT ** 33 NAPA#219637-OIL FILTER 01-410-56-00-5628 5.67 34 NAPA#219609-BRAKLEEN, BULBS 52-520-56-00-5620 19.13 35 FILTERS, PLUG 01-410-56-00-5628 41.98 36 NAPA#218527-SPARK PLUG 01-410-56-00-5628 3.86 INVOICE TOTAL: 1,204.41 * 032519-E.TOPPER 02/28/19 01 AMAZON-TONER 82-820-56-00-5610 481.76 02 AMAZON-SPREADER 82-820-56-00-5621 173.99 03 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 04 AMAZON-NEW FIRE TABLET 84-840-56-00-5635 74.99 05 AMAZON-BIT CODING ROBOT 82-000-24-00-2480 54.98 06 AMAZON-BOLT APP ENABLED ROBOT 82-000-24-00-2480 149.93 INVOICE TOTAL: 948.64 * 032519-E.WILLRETT 02/28/19 01 ITIA MEMBER CONFERENCE 01-110-54-00-5412 325.00 02 REGISTRATION FOR WILLRETT ** COMMENT ** 03 METRO WEST LEGISLATIVE DRIVE 01-110-54-00-5412 1,170.00 04 DOWN FOR OLSON, GOLINSKI, ** COMMENT ** 05 FRIEDERS, COLOSIMO, KOCH & ** COMMENT ** 06 FUNKHOUSER ** COMMENT ** 07 YORKVILLE CHAMBER 2019 ANNUAL 01-110-54-00-5412 100.00 08 DINNER FOR 2 PEOPLE ** COMMENT ** 09 CITYTECH-ANNUAL MEMBERSHIP 01-110-54-00-5460 230.00Page 2 of 15
DATE: 03/20/19 UNITED CITY OF YORKVILLE TIME: 14:36:43 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900070 FNBO FIRST NATIONAL BANK OMAHA 03/25/19 032519-E.WILLRETT 02/28/19 10 RENEWAL ** COMMENT ** INVOICE TOTAL: 1,825.00 * 032519-J.BAUER 02/28/19 01 ILAWA-UTILITY MATH REFRESHER 51-510-54-00-5412 74.00 02 COURSE REGISTRATION ON 03/12 ** COMMENT ** 03 FOR BAUER ** COMMENT ** INVOICE TOTAL: 74.00 * 032519-J.DYON 02/28/19 01 SAMS-BANDAIDS 01-110-56-00-5610 9.98 02 SAMS-MOUSE 01-120-56-00-5610 9.50 03 SAMS-MOUSE 51-510-56-00-5620 14.32 04 SAMS-MOUSE 52-520-56-00-5610 4.14 05 TARGET-HAND SOAP 01-110-56-00-5610 17.94 06 AMAZON-TONER, PENS 01-120-56-00-5610 45.62 07 AMAZON-TONER, PENS 51-510-56-00-5620 68.84 08 AMAZON-TONER, PENS 52-520-56-00-5610 19.87 09 EVERY DROP-REFRIGERATOR FILTER 01-110-56-00-5610 42.49 INVOICE TOTAL: 232.70 * 032519-J.ENGBERG 02/28/19 01 ADOBE-CREATIVE CLOUD MONTHLY 01-220-56-00-5635 52.99 02 FEE ** COMMENT ** 03 APA MEMBERSHIP RENEWAL-ENGBERG 01-000-14-00-1400 514.00 04 SOUTHWEST-2019 APA NATIONAL 01-220-54-00-5415 277.96 05 CONFERENCE AIRFAR FOR ** COMMENT ** 06 04/13-04/16-ENGBERG ** COMMENT ** INVOICE TOTAL: 844.95 * 032519-J.GALAUNER 02/28/19 01 YORKVILLE POST-POSTAGE 79-795-54-00-5452 11.20 02 PARTY CITY-BALLOONS 79-795-56-00-5606 -12.44 03 AMAZON-ST.PATRICKS DAY PARADE 79-795-56-00-5606 22.25 04 SUPPLIES ** COMMENT ** INVOICE TOTAL: 21.01 * 032519-J.WEISS 02/28/19 01 TARGET-GIFT CARD FOR TEEN 82-820-56-00-5671 10.00 02 CONTEST ** COMMENT ** 03 TARGET-SNACKS FOR JAW PROGRAM 82-820-56-00-5671 43.79 04 ILA-2019 YOUTH SERVICES 82-820-54-00-5412 150.00 05 INSTITUE REGISTRATION ON ** COMMENT ** 06 03/22/19 FOR WEISS ** COMMENT ** INVOICE TOTAL: 203.79 * 032519-K.BARKSDALE 02/28/19 01 APA-COMMISSIONER NEWSLETTER 01-220-54-00-5460 60.00 02 RENEWAL ** COMMENT ** 03 KONE-FEB 2019 ELEVATOR 23-216-54-00-5446 155.07 04 MAINTENANCE ** COMMENT **Page 3 of 15
DATE: 03/20/19 UNITED CITY OF YORKVILLE TIME: 14:36:43 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900070 FNBO FIRST NATIONAL BANK OMAHA 03/25/19 032519-K.BARKSDALE 02/28/19 05 KENDALL PRINTING-500 BUSINESS 01-220-56-00-5610 42.50 06 CARDS-ENGBERG ** COMMENT ** 07 SOUTHWEST-APA 2019 NATIONAL 01-220-54-00-5415 318.96 08 CONFERENCE AIRFARE FOR ** COMMENT ** 12 4/12-04/16-BARKSDALE-NOBLE ** COMMENT ** INVOICE TOTAL: 576.53 * 032519-L.PICKERING 02/28/19 01 TRIBUNE-GRANDE RESERVE PUBLIC 90-127-00-00-0011 811.52 02 HEARING ** COMMENT ** 03 TRIBUNE-BID NOTICE FOR 79-795-54-00-5426 147.01 04 PRINTING AND DISTRIBUTING PARK ** COMMENT ** 05 & REC CATALOGS ** COMMENT ** 06 TRIBUNE-BID NOTICE FOR SPORTS 79-795-54-00-5426 144.60 07 UNIFORMS & EQUIPMENT ** COMMENT ** 08 TRIBUNE-PUBLIC HEARING FOR 01-220-54-00-5426 134.96 09 ZONING DISTRICTS FOR MASSAGE ** COMMENT ** 10 ESTABLISHMENTS ** COMMENT ** INVOICE TOTAL: 1,238.09 * 032519-N.DECKER 02/28/19 01 JAN 2019 STORAGE RENTAL 01-210-54-00-5485 80.00 02 LEXIS-JAN 2019 SEARCHES 01-210-54-00-5462 104.10 03 NAPA#218054-WIPER BLADES 01-210-54-00-5495 70.87 04 COMCAST-12/15/19-01/14/19 01-640-54-00-5449 145.54 05 SERVICE ** COMMENT ** 06 WAREHOUSE DIRECT-NOTE PADS, 01-210-56-00-5610 40.24 07 DRY ERASER, DRY ERASE MARKERS ** COMMENT ** 08 KATYDIDIT FLOWERS-LOYAL HEART 01-210-56-00-5650 88.76 09 SYMPATHY BOUQUET ** COMMENT ** 10 JCM UNIFORMS-VEST COVER-HAYES 01-210-56-00-5600 184.96 11 MINER ELEC#267338-RADIO REPAIR 01-210-54-00-5495 47.50 12 MINER ELEC#267337-SPOT LIGHT 01-210-54-00-5495 95.00 13 REPAIR ** COMMENT ** 14 MINER ELEC#267340-GPS 01-210-54-00-5495 47.50 15 DIAGNOSTIC ** COMMENT ** 16 GALLS-HANDCUFF CASE-STROUP 01-210-56-00-5600 36.93 17 GALLS-DUTY BELTS, MAG POUCH, 01-210-56-00-5600 260.28 18 STRIKER TORRENT ** COMMENT ** 19 AMAZON-BANKERS BOXES, BINDER 01-210-56-00-5610 41.60 20 CLIPS ** COMMENT ** 21 SHRED-IT-JAN 2019 ON SITE 01-210-54-00-5462 177.50 22 SHREDDING ** COMMENT ** 23 AT&T-01/25-02/24 SERVICE 01-210-54-00-5440 229.39 24 COMCAST-02/08-03/07 CABLE 01-210-54-00-5440 4.20 25 FEB 2019 STORAGE RENTAL 01-210-54-00-5485 80.00 INVOICE TOTAL: 1,734.37 *Page 4 of 15
DATE: 03/20/19 UNITED CITY OF YORKVILLE TIME: 14:36:43 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900070 FNBO FIRST NATIONAL BANK OMAHA 03/25/19 032519-P.RATOS 02/28/19 01 BFCA -PROPERTY MAINTENANCE 01-000-14-00-1400 350.00 02 CODE SEMINAR REGISTRATION ** COMMENT ** 03 05/06-05/07-HASTINGS ** COMMENT ** 04 ICC STORE-CODE BOOKS 01-220-56-00-5645 64.00 INVOICE TOTAL: 414.00 * 032519-R.FREDRICKSON 02/28/19 01 COMCAST-01/23-02/22 INTERNET 01-110-54-00-5440 80.38 02 COMCAST-01/23-02/22 INTERNET 01-220-54-00-5440 80.38 03 COMCAST-01/23-02/22 INTERNET 01-120-54-00-5440 53.59 04 COMCAST-01/23-02/22 INTERNET 79-790-54-00-5440 73.68 05 COMCAST-01/23-02/22 INTERNET 01-210-54-00-5440 348.34 06 COMCAST-01/23-02/22 INTERNET 79-795-54-00-5440 73.68 07 COMCAST-01/23-02/22 INTERNET 52-520-54-00-5440 40.19 08 COMCAST-01/23-02/22 INTERNET 01-410-54-00-5440 66.98 09 COMCAST-01/23-02/22 INTERNET 51-510-54-00-5440 66.98 10 COMCAST-01/23-02/22 PHONE & 79-790-54-00-5440 119.98 11 CABLE ** COMMENT ** 12 COMCAST-01/12-02/11 CABLE 01-110-54-00-5440 21.01 13 COMCAST-01/13-02/12 INTERNET 51-510-56-00-5620 106.85 14 NEWTEK-MAR 2019 WEB UPKEEP 01-640-54-00-5450 16.59 INVOICE TOTAL: 1,148.63 * 032519-R.HARMON 02/28/19 01 TARGET-FEB 2019 PRESCHOOL 79-795-56-00-5606 48.59 02 SUPPLIES ** COMMENT ** 03 PARTY CITY-BALLOONS 79-795-56-00-5606 100.80 04 MICHAELS-APR 2019 PRESCHOOL 79-795-56-00-5606 36.99 05 SUPPLIES ** COMMENT ** 06 DISCOUNT SCHOOL-CONSTRUCTION 79-795-56-00-5606 70.03 07 PAPER, COLOR LENSES,SNOWFLAKES ** COMMENT ** 08 AMAZON-STEREO CD PLAYER 79-795-56-00-5606 38.65 09 BOXED.COM-PRESCHOOL JUICE & 79-795-56-00-5606 80.92 10 SNACKS ** COMMENT ** 11 AMAZON-CUPS, COTTON BALLS 79-795-56-00-5606 29.72 INVOICE TOTAL: 405.70 * 032519-R.MIKOLASEK 02/28/19 01 ILACP-MEMBERSHIP DUES- 01-210-54-00-5460 95.00 02 MIKOLASEK ** COMMENT ** 03 DAVE AUTO#26982-OIL CHANGE 01-210-54-00-5495 77.00 04 STEVENS-GARMENT EMBROIDERY 01-210-56-00-5600 160.00 INVOICE TOTAL: 332.00 * 032519-S.AUGUSTINE 02/28/19 01 TARGET-PRIZES FOR WINTER 82-820-56-00-5671 55.38 02 READING ** COMMENT ** INVOICE TOTAL: 55.38 * 032519-S.IWANSKI 02/28/19 01 YORKVILLE POST-POSTAGE FOR 82-820-54-00-5452 14.52Page 5 of 15
DATE: 03/20/19 UNITED CITY OF YORKVILLE TIME: 14:36:43 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900070 FNBO FIRST NATIONAL BANK OMAHA 03/25/19 032519-S.IWANSKI 02/28/19 02 BOOKS ** COMMENT ** INVOICE TOTAL: 14.52 * 032519-S.REDMON 02/28/19 01 AMAZON-BULLETIN BOARD PAPER 79-795-56-00-5606 20.49 02 FOR LIBRARY MINI GOLF ** COMMENT ** 03 FUNDRAISER ** COMMENT ** 04 AT&T U-VERSE-1/24-2/23 TOWN 79-795-54-00-5440 56.40 05 SQUARE SIGN INTERNET ** COMMENT ** 06 ARAMARK#1591697109-MATS 79-790-56-00-5620 15.00 07 ARAMARK#1591713365-MATS 79-790-56-00-5620 15.00 08 ARAMARK#1591705302-MATS 79-790-56-00-5620 15.00 09 SHAW MEDIA-BASEBALL/SOFTBALL 79-795-54-00-5426 265.00 10 REGISTRATION AD ** COMMENT ** 11 ROCK-N-KIDS-WINTER 1 CLASS 79-795-54-00-5462 210.00 12 INSTRUCTION ** COMMENT ** 13 FOX VALLEY FIRE-FIRE 79-795-54-00-5495 60.00 14 EXTINGUISHER SERVICE ** COMMENT ** 15 1,000 CANDY FILLED EASTER EGGS 79-795-56-00-5606 120.00 INVOICE TOTAL: 776.89 * 032519-S.REMUS 02/28/19 01 SWANK-06/06/19 SUMMER FAMILY 79-000-14-00-1400 246.00 02 MOVIE NIGHT MOVIE ** COMMENT ** 03 SWANK-01/18/19 MOVIE & 79-795-56-00-5606 328.00 04 MOVEMENT MOVIE ** COMMENT ** INVOICE TOTAL: 574.00 * 032519-T.HOULE 02/28/19 01 ROCK AUTO-FUEL PUMP HOUSING 79-790-56-00-5640 727.13 02 ASSEMBLY, FUEL TANK, FUEL ** COMMENT ** 03 FILTER, FUEL TANK STRAP ** COMMENT ** INVOICE TOTAL: 727.13 * 032519-T.KLINGEL 02/28/19 01 DAVES AUTO#26942-OIL CHANGE 01-210-54-00-5495 75.00 02 HOME DEPO-MICROWAVE 01-210-56-00-5620 109.00 INVOICE TOTAL: 184.00 * 032519-T.KONEN 02/28/19 01 REOCCURRING SCADA CHARGE ON 01-000-24-00-2440 364.43 02 CARD AFTER ACCOUNT WAS CLOSED ** COMMENT ** 03 - WILL BE CONTESTED ** COMMENT ** INVOICE TOTAL: 364.43 * 032519-T.SOELKE 02/28/19 01 MENARDS-BAR & CHAIN OIL 01-410-56-00-5620 10.81 INVOICE TOTAL: 10.81 * 032519-UCOY 02/28/19 01 ADVANCED DISPOSAL-JAN 2019 01-540-54-00-5442 99,050.55 02 REFUSE SERVICE ** COMMENT **Page 6 of 15
DATE: 03/20/19UNITED CITY OF YORKVILLETIME: 14:36:43MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900070 FNBO FIRST NATIONAL BANK OMAHA03/25/19032519-UCOY02/28/19 03 ADVANCED DISPOSAL-JAN 201901-540-54-00-54412,738.2404 SENIOR REFUSE SERVICE** COMMENT **INVOICE TOTAL:101,788.79 *CHECK TOTAL:119,444.41TOTAL AMOUNT PAID:119,444.41Total for all Highlighted Library Invoices: $1,537.88Page 7 of 15
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 04/02/19 UNITED CITY OF YORKVILLE TIME: 07:58:13 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 04/08/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104659 BADUSF FRANK E. BADUS PLF32819 03/28/19 01 FIT & CHILL FOR THE YOUTH 82-820-56-00-5671 425.00 02 PROGRAM ** COMMENT ** INVOICE TOTAL: 425.00 * CHECK TOTAL: 425.00 104660 BAKTAY BAKER & TAYLOR 2034345821 02/20/19 01 BOOKS 82-000-24-00-2480 51.82 02 BOOKS 84-840-56-00-5686 897.71 INVOICE TOTAL: 949.53 * 2034359910 02/25/19 01 BOOKS 82-000-24-00-2480 23.78 02 BOOKS 84-840-56-00-5686 533.43 INVOICE TOTAL: 557.21 * 2034366673 03/01/19 01 BOOKS 84-840-56-00-5686 535.29 INVOICE TOTAL: 535.29 * 2034384388 03/07/19 01 BOOKS 84-840-56-00-5686 864.44 INVOICE TOTAL: 864.44 * 2034390273 03/12/19 01 BOOKS 84-840-56-00-5686 218.90 02 BOOKS 82-000-24-00-2480 672.02 INVOICE TOTAL: 890.92 * 2034397555 03/13/19 01 BOOKS 82-000-24-00-2480 63.44 02 BOOKS 84-840-56-00-5686 880.32 INVOICE TOTAL: 943.76 * 2034397601 03/14/19 01 BOOKS 84-840-56-00-5686 561.26 INVOICE TOTAL: 561.26 * 2034400419 03/14/19 01 BOOKS 84-840-56-00-5686 842.80 INVOICE TOTAL: 842.80 *Page 8 of 15
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 04/02/19 UNITED CITY OF YORKVILLE TIME: 07:58:13 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 04/08/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104660 BAKTAY BAKER & TAYLOR 2034415281 03/20/19 01 BOOKS 84-840-56-00-5686 649.98 INVOICE TOTAL: 649.98 * CHECK TOTAL: 6,795.19 104661 BEERY BEERY HEATING & COOLING 98483 03/06/19 01 REPLACED SHUT-OFFS 82-820-54-00-5495 357.50 INVOICE TOTAL: 357.50 * 98484 03/14/19 01 MAR 2019 PLUMBING SERVICE AND 82-820-54-00-5495 890.50 02 REPAIRS ** COMMENT ** INVOICE TOTAL: 890.50 * CHECK TOTAL: 1,248.00 104662 CDWG CDW GOVERNMENT INC. RMX1657 03/18/19 01 7 NEW HP SB 450 UNITS 84-840-56-00-5635 5,777.03 INVOICE TOTAL: 5,777.03 * CHECK TOTAL: 5,777.03 104663 CORRECTE CORRECT ELECTRIC, INC 19191 03/19/19 01 REPAIR RECEPTACLE & DOOR 82-820-54-00-5495 253.75 02 OPENER ** COMMENT ** INVOICE TOTAL: 253.75 * CHECK TOTAL: 253.75 104664 DELAGE DLL FINANCIAL SERVICES INC 62827810 03/09/19 01 APR 2019 COPIER LEASE 82-820-54-00-5462 194.48 INVOICE TOTAL: 194.48 * CHECK TOTAL: 194.48Page 9 of 15
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 04/02/19 UNITED CITY OF YORKVILLE TIME: 07:58:13 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 04/08/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104665 DEMCO DEMCO, INC. 6573081 03/20/19 01 SELF-STICK NOTES, LABELS, 82-820-56-00-5620 331.38 02 BOOK TAPE, FILAMENT TAPE, ** COMMENT ** 03 APPLICATION CARDS ** COMMENT ** INVOICE TOTAL: 331.38 * CHECK TOTAL: 331.38 104666 ELEVATOR ELEVATOR INSPECTION SERVICE 83037 03/07/19 01 ELEVATOR INSPECTION 82-820-54-00-5495 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00 104667 FROST FROST ELECTRIC COMPANY, INC 7766 03/15/19 01 SERVICE CALL ON TRIPPING MAIN 82-820-54-00-5495 187.50 02 BREAKER ** COMMENT ** INVOICE TOTAL: 187.50 * CHECK TOTAL: 187.50 104668 FVFS FOX VALLEY FIRE & SAFETY IN00249944 03/14/19 01 FIRE ALARM INSPECTION 82-820-54-00-5495 1,064.50 INVOICE TOTAL: 1,064.50 * CHECK TOTAL: 1,064.50 104669 IWANSKIS SHARYL IWANSKI-GOIST 032819 03/28/19 01 PRAIRIE CAT MEMBER UPDATE 82-820-54-00-5415 37.70 02 MEETING MILEAGE REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 37.70 * CHECK TOTAL: 37.70Page 10 of 15
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 04/02/19 UNITED CITY OF YORKVILLE TIME: 07:58:13 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 04/08/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104670 LLWCONSU LLOYD WARBER 10451 03/29/19 01 MAR 2019 ON SITE IT SUPPORT 82-820-54-00-5462 720.00 INVOICE TOTAL: 720.00 * CHECK TOTAL: 720.00 104671 MIDWTAPE MIDWEST TAPE 97044050 02/26/19 01 AUDIO BOOKS 84-840-56-00-5683 98.98 02 DVDS 84-840-56-00-5685 77.21 03 AUDIO BOOKS 82-000-24-00-2480 275.15 INVOICE TOTAL: 451.34 * 97075438 03/05/19 01 DVDS 84-840-56-00-5685 62.22 02 AUDIO BOOKS 84-840-56-00-5683 231.96 03 DVDS 82-000-24-00-2480 103.97 INVOICE TOTAL: 398.15 * 97106736 03/12/19 01 DVD 82-000-24-00-2480 11.24 02 DVDS 84-840-56-00-5685 45.73 INVOICE TOTAL: 56.97 * 97136556 03/19/19 01 DVDS 84-840-56-00-5685 87.21 INVOICE TOTAL: 87.21 * CHECK TOTAL: 993.67 104672 OUTSOURC OUTSOURCE SOLUTIONS GROUP, INC 45968 02/26/19 01 SWAP BAD PSU BOOT SERVER 82-820-54-00-5462 150.00 INVOICE TOTAL: 150.00 * CHECK TOTAL: 150.00 104673 SECOND SECOND CHANCE CARDIAC SOLUTIONPage 11 of 15
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 04/02/19 UNITED CITY OF YORKVILLE TIME: 07:58:13 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 04/08/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104673 SECOND SECOND CHANCE CARDIAC SOLUTION 19-003-127 03/19/19 01 CPR & AED TRAINING AND 82-820-54-00-5412 284.05 02 CERTIFICATION FOR 19 PEOPLE ** COMMENT ** INVOICE TOTAL: 284.05 * CHECK TOTAL: 284.05 104674 SWANK SWANK MOTION PICTURES 2643625 03/01/19 01 ANNUAL COPYRIGHT COMPLIANCE 82-000-14-00-1400 471.00 INVOICE TOTAL: 471.00 * CHECK TOTAL: 471.00 104675 TRICO TRICO MECHANICAL , INC 4788 02/28/19 01 RESET BOILERS DUE TO TRIPPED 82-820-54-00-5495 250.00 02 BREAKER ** COMMENT ** INVOICE TOTAL: 250.00 * CHECK TOTAL: 250.00 104676 YOUNGM MARLYS J. YOUNG 031119 03/20/19 01 03/11/19 MEETING MINUTES 82-820-54-00-5462 76.25 INVOICE TOTAL: 76.25 * CHECK TOTAL: 76.25 TOTAL AMOUNT PAID: 19,334.50Page 12 of 15
5(*8/$5 29(57,0( 727$/ ,05) ),&$ 727$/6$'0,1,675$7,21 ),1$1&( 32/,&( &20081,7<'(9 675((76 :$7(5 6(:(5 3$5.6 5(&5($7,21 /,%5$5< 727$/6727$/3$<52//81,7('&,7<2)<25.9,//(3$<52//6800$5<0DUFK Page 13 of 15
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ CLERK583.34 - 583.34 7.56 44.63 635.53 TREASURER83.34 - 83.34 7.56 6.38 97.28 ALDERMAN3,800.00 - 3,800.00 - 279.67 4,079.67 ADMINISTRATION19,062.68 - 19,062.68 1,727.07 1,395.66 22,185.41 FINANCE10,232.27 - 10,232.27 927.03 756.49 11,915.79 POLICE101,484.96 1,222.35 102,707.31 557.55 7,476.08 110,740.94 COMMUNITY DEV.18,427.84 - 18,427.84 1,669.56 1,358.26 21,455.66 STREETS14,317.51 - 14,317.51 1,297.17 1,037.69 16,652.37 WATER12,687.06 75.70 12,762.76 1,156.30 917.34 14,836.40 SEWER5,387.28 - 5,387.28 488.08 393.82 6,269.18 PARKS21,273.77 - 21,273.77 1,927.39 1,557.24 24,758.40 RECREATION19,314.93 - 19,314.93 1,206.27 1,438.69 21,959.89 LIBRARY16,946.78 - 16,946.78 919.31 1,261.45 19,127.54 TOTALS244,510.10$ 1,298.05$ 245,808.15$ 11,890.85$ 17,992.89$ 275,691.89$ TOTAL PAYROLL275,691.89$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 22, 2019Page 14 of 15
Library CC Check Register (Pages 1 ‐ 7)03/25/2019 1,537.88$
Library Check Register (Pages 8 ‐ 12)03/11/2019 19,334.50
Lincoln Financial ‐ Feb 2019 Life Ins 03/12/2019 $30.83
IPRF ‐ Apr 2019 Workers Comp 03/12/2019 910.84
IPRF ‐ 2018 Audited Worker's Comp 03/12/2019 189.43
Blue Cross /Blue Shield‐Apr 2019 Health Ins 03/26/2019 5,531.64
Blue Cross /Blue Shield‐Apr2019 Dental Ins 03/26/2019 582.29
Flex ‐ Feb 2019 HRA Admin Fees 03/26/2019 20.00
Dearborne National ‐ Apr 2019 Vision Ins 03/26/2019 84.33
Nicor ‐02/02/19‐03/04/19 services 03/26/2019 1,657.93
TOTAL BILLS PAID: $29,879.67
DATE
Bi‐weekly (Page 13)03/08/2019 $18,465.61
Bi‐weekly (Page 14)03/22/2019 19,127.54
TOTAL PAYROLL:$37,593.15
TOTAL DISBURSEMENTS:$67,472.82
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, April 8, 2019
ACCOUNTS PAYABLE
Page 15 of 15
% of Fiscal Year8%17%25%33%42%50%58%67%75%83%92%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTIONMay-18June-18July-18August-18 September-18 October-18 November-18 December-18 January-19 February-19 March-19Totals BUDGET YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2019 BUDGET REPORT For the Month Ending March 31, 2019LIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 54,356290,990 11,130138,622 157,785 10,5235,659- - - - 669,065672,50582-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE64,021342,727 13,109163,268 185,838 12,3946,665- - - - 788,022792,101Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX1,059- 82583- 747- 183612- 2423,751 5,250 82-000-41-00-4170 STATE GRANTS4,060- 21,151- - - - - - - - 25,211 13,100 Fines & Forfeits82-000-43-00-4330 LIBRARY FINES5695311,6104773506191,1622615711,4083867,943 8,500 Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS1,1142038271,5004348557331,0961611,1406368,698 7,500 82-000-44-00-4422 COPY FEES2963504255222274113593581493385413,977 3,000 82-000-44-00-4439 PROGRAM FEES1- - - - - - - - - - 1 1,000 Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS2912963355318959811,2441,5801,9121,89277110,728 1,750 Miscellaneous82-000-48-00-4820 RENTAL INCOME10015010015015012515050751251751,350 2,000 82-000-48-00-4824 DVD RENTAL INCOME2712613312396- 25- - - - 1,133 2,750 82-000-48-00-4850 MISCELLANEOUS INCOME2148027322021710341- 509 2,000 Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL5,4381,7641,7641,7641,7642,0058981,3153,7111,9721,10023,496 25,179 TOTAL REVENUES: LIBRARY 131,577 637,286 51,689307,183 347,452 28,66216,9145,0597,2956,9163,8511,543,8841,536,635LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES16,54129,55220,08820,08819,81220,08829,92720,73720,29420,29420,294237,713226,99882-820-50-00-5015 PART-TIME SALARIES15,08621,01911,93512,97012,54013,12418,42512,87910,31612,14812,962153,403195,700Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION1,7453,1712,1192,3812,1062,1353,1732,2041,8521,8521,85224,591 24,252 82-820-52-00-5214 FICA CONTRIBUTION2,3573,8062,3872,4782,4242,4903,6482,5212,2832,4232,48629,304 31,720 82-820-52-00-5216 GROUP HEALTH INSURANCE10,6964,9604,7855,7695,7035,0135,5845,2326,6819,2175,23468,875 79,318 82-820-52-00-5222 GROUP LIFE INSURANCE(8) 51252542313131313131321 328 82-820-52-00-5223 DENTAL INSURANCE8764387275825825825825825825825826,699 4,652 82-820-52-00-5224 VISION INSURANCE117771048484848484848484973 701 82-820-52-00-5230 UNEMPLOYMENT INSURANCE191- - - - 241- - - 172- 604 750 82-820-52-00-5231 LIABILITY INSURANCE5,2461,7641,7641,7641,7641,7648981,3153,7111,8001,10022,891 24,429 Contractual Services82-820-54-00-5412 TRAINING & CONFERENCES840- - - - - 100- - - 1501,090 2,500 82-820-54-00-5415 TRAVEL & LODGING- 1071,08843- - 7643- 53- 1,410 600 1
% of Fiscal Year8%17%25%33%42%50%58%67%75%83%92%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTIONMay-18June-18July-18August-18 September-18 October-18 November-18 December-18 January-19 February-19 March-19Totals BUDGET YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2019 BUDGET REPORT For the Month Ending March 31, 201982-820-54-00-5426 PUBLISHING & ADVERTISING- - - - - 66- 66- 66- 198 2,000 82-820-54-00-5440 TELECOMMUNICATIONS- 379379- 7583791,336- 417833- 4,481 5,000 82-820-54-00-5452 POSTAGE & SHIPPING- 18486252490133211615576 500 82-820-54-00-5460 DUES & SUBSCRIPTIONS4481313131,7504,882140- 1,388786139,446 11,000 82-820-54-00-5462 PROFESSIONAL SERVICES974161854,9192,9975511,4813,8772,7154,4462,27523,959 40,000 82-820-54-00-5466 LEGAL SERVICES- - - 1,470- - - - - 735- 2,205 3,000 82-820-54-00-5468 AUTOMATION2,098- - 3,3733863,373- - - 3,50020812,938 20,000 82-820-54-00-5480 UTILITIES- 3733414153594327271,5531,7812,3251,6579,962 9,540 82-820-54-00-5495OUTSIDE REPAIR & MAINTENANCE9302686255,0267232,1856,6169482,6957101,12521,849 50,000 82-820-54-00-5498 PAYING AGENT FEES1,100- 589- - - - - - - - 1,689 1,700 Supplies82-820-56-00-5610 OFFICE SUPPLIES- 958462627972672834102591,2154825,735 8,000 82-820-56-00-5620 OPERATING SUPPLIES- 82791,11730029207167185- - 2,166 2,000 82-820-56-00-5621 CUSTODIAL SUPPLIES- 1,296403- 579- 90738- 1,3321744,729 8,000 82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - 418255- - 673 - 82-820-56-00-5671 LIBRARY PROGRAMMING- 3514346179- - 2297731109850 1,000 82-820-56-00-5675 EMPLOYEE RECOGNITION- - - - - 148106- - - 254 200 82-820-56-00-5685 DVD'S- 56- - - - - - - - - 56 500 82-820-56-00-5686 BOOKS- 1,8741,518452171216- - - 84- 4,315 1,500 2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT- - - - - - - 50,000- - - 50,000 50,000 82-820-84-00-8050 INTEREST PAYMENT- 12,494- - - - - 12,494- - - 24,988 24,988 2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT- - - - - - - 565,000 - - - 565,000565,00082-820-99-00-8050 INTEREST PAYMENT- 76,056- - - - - 76,056- - - 152,113152,113TOTAL FUND REVENUES131,577 637,286 51,689307,183 347,452 28,66216,9145,0597,2956,9163,8511,543,8841,536,635TOTAL FUND EXPENDITURES58,360159,264 49,80863,65054,25657,75774,462757,001 55,92864,73550,8321,446,0531,547,989FUND SURPLUS (DEFICIT)73,217478,022 1,881243,533 293,197 (29,095) (57,548) (751,942) (48,633) (57,819) (46,981) 97,831 (11,354) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES9,20014,6509,17518,5005,8004,65012,4754,5005,6506,8006,40097,800 43,200 84-000-45-00-4500 INVESTMENT EARNINGS23343444535563199 10 TOTAL REVENUES: LIBRARY CAPITAL9,20214,6539,17818,5045,8034,65412,4794,5045,7036,8556,46397,999 43,210 2
% of Fiscal Year8%17%25%33%42%50%58%67%75%83%92%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTIONMay-18June-18July-18August-18 September-18 October-18 November-18 December-18 January-19 February-19 March-19Totals BUDGET YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2019 BUDGET REPORT For the Month Ending March 31, 2019LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS 85- - 128- - - - - 3,000- 3,213 3,500 84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - 795- 176- 1,79170- - 752,907 15,000 84-840-56-00-5683 AUDIO BOOKS- 24155115405250432320567287952,649 1,600 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC- - - - 9717716- - - - 290 500 84-840-56-00-5685 DVD'S- - 3104041421755274262984112282,919 1,500 84-840-56-00-5686 BOOKS- 6741,5782,6174,4654,0756,5397,2585,5605,5262,45340,744 30,000 TOTAL FUND REVENUES9,20214,6539,17818,5045,8034,65412,4794,5045,7036,8556,46397,999 43,210 TOTAL FUND EXPENDITURES856982,8373,2635,2844,6779,3058,0736,4259,2242,85152,722 52,100 FUND SURPLUS (DEFICIT)9,11713,9556,34115,241519(23) 3,175(3,570) (722) (2,369) 3,61245,277 (8,890) 3
DATE: 04/02/2019 UNITED CITY OF YORKVILLE PAGE: 1TIME: 11:08:10 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2019 ACTIVITY THROUGH FISCAL PERIOD 11PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2018 BEGINNING BALANCE 3,196.04 AP-180514 05/07/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/07/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/07/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/07/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/07/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180514VD 05/14/2018 01 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180525M 05/22/2018 11 TARGET-GIFT CARDS, SUPPLIES FIRST NATIONAL BANK 900059 052518-J.WEISS19 108.35 05/22/2018 12 DOLLAR TREE-SUPPLIES FOR FIRST NATIONAL BANK 900059 052518-J.WEISS19 26.35 GJ-180531LB 06/04/2018 08 May 2018 Deposits 1,087.33 AP-80514 05/14/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 _________________________________ TOTAL PERIOD 01 ACTIVITY 758.74 1,399.3502 AP-180611 06/05/2018 01 BOOKS BAKER & TAYLOR 104528 2033688375 13.79 06/05/2018 02 BOOKS BAKER & TAYLOR 104528 2033696051 212.34 06/05/2018 03 BOOKS SCHOLASTIC BOOK CLUB 104532 17133293 224.40 06/05/2018 04 BOOK SCHOLASTIC BOOK CLUB 104532 17158684 2.00 AP-180625M 06/19/2018 121 AMAZON-MAGNETIC GEARS FIRST NATIONAL BANK 900061 062518-E.TOPPER 38.24 06/19/2018 122 LAKESHORE-ROOM DIVIDER, FIRST NATIONAL BANK 900061 062518-E.TOPPER 401.33 06/19/2018 123 AMAZON-BLOCKS, SCISSORS FIRST NATIONAL BANK 900061 062518-E.TOPPER 62.10 06/19/2018 124 AMAZON-RUG, SORTER FIRST NATIONAL BANK 900061 062518-E.TOPPER 44.96 GJ-180630LB 07/05/2018 07 June 2018 Deposits 226.40 _________________________________ TOTAL PERIOD 02 ACTIVITY 999.16 226.4003 AP-180709 07/05/2018 01 BOOKS BAKER & TAYLOR 104537 2033785167 181.82 AP-180725M 07/26/2018 183 TARGET-MATERIALS FOR FRIENDS FIRST NATIONAL BANK 900062 072518-J.WEISS 65.84 _________________________________ TOTAL PERIOD 03 ACTIVITY 247.66 0.0004 AP-180813 08/07/2018 01 BOOKS BAKER & TAYLOR 104547 2033813731 29.44 08/07/2018 02 BOOKS BAKER & TAYLOR 104547 2033823948 47.71 08/07/2018 03 2 MEMORIAL BRICKS KING & SONS MONUMENT 104552 228741 60.00 GJ-180831LB 09/04/2018 07 Aug 2018 Deposits 575.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 137.15 575.0005 AP-180910 09/04/2018 01 DEPOSIT FOR INSTALLATION OF HIX BROTHERS MUSIC I 104570 2506018-DEP 1,895.50 09/04/2018 02 PERFORMACE FOR ICE CREAM CHARLES E. STEWART 104576 091518 300.00 AP-180925M 09/18/2018 198 TARGET-CRAFT TAPE, MARKERS FIRST NATIONAL BANK 900064 092518-J.WEISS 30.72 09/18/2018 199 TARGET-CANDY, ICE CREAM, WATER FIRST NATIONAL BANK 900064 092518-J.WEISS 47.42 GJ-180930LB 10/01/2018 07 Sept 2018 Deposits 2.00 _________________________________ TOTAL PERIOD 05 ACTIVITY 2,273.64 2.00
DATE: 04/02/2019 UNITED CITY OF YORKVILLE PAGE: 2TIME: 11:08:10 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2019 ACTIVITY THROUGH FISCAL PERIOD 11PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________06 AP-181025M 10/16/2018 184 AMAZON-BINGO CARDS, DAUBERS FIRST NATIONAL BANK 900065 102518-E.TOPPER 55.73 10/16/2018 185 AMAZON-DRY ERASE BOARD FIRST NATIONAL BANK 900065 102518-E.TOPPER 4.50 10/16/2018 186 TARGET-ICE CREAM SOCIAL FIRST NATIONAL BANK 900065 102518-E.TOPPER 49.34 10/16/2018 187 TARGET-PROGRAM SUPPLIES FIRST NATIONAL BANK 900065 102518-J.WEISS 95.74 10/16/2018 188 DOLLAR TREE-HALLOWEEN PROGRAM FIRST NATIONAL BANK 900065 102518-J.WEISS 47.00 10/16/2018 189 TARGET-CANDY, ICE CREAM FIRST NATIONAL BANK 900065 102518-J.WEISS 16.36 GJ-181030LB 11/02/2018 06 Oct 2018 Deposits 2,234.15 _________________________________ TOTAL PERIOD 06 ACTIVITY 268.67 2,234.1507 AP-181112 11/05/2018 01 BOOKPAGE 12 MONTHLY SHIPMENTS PROMOTION, INC. 104595 S38326 528.00 11/05/2018 02 VIDEO PROJECTOR & WIRELESS HIX BROTHERS MUSIC I 104598 2506018 1,895.50 AP-181125M 11/19/2018 160 KONICA-USB KIT FIRST NATIONAL BANK 900066 112518-A.SIMMONS 100.00 11/19/2018 161 AMAZON-LAMINATING POUCHES FIRST NATIONAL BANK 900066 112518-E.TOPPER 44.25 11/19/2018 162 AMAZON-TABLE TOP CHARGING HUB FIRST NATIONAL BANK 900066 112518-E.TOPPER 129.00 GJ-181130LB 12/04/2018 07 Nov 2018 Deposits 6,007.00 _________________________________ TOTAL PERIOD 07 ACTIVITY 2,696.75 6,007.0008 AP-181210 12/04/2018 01 BOOKS BAKER & TAYLOR 104608 2034125351 136.26 12/04/2018 02 BOOKS BAKER & TAYLOR 104608 2034143144 13.20 12/04/2018 03 AUDIO BOOKS MIDWEST TAPE 104611 96596437 179.97 12/04/2018 04 DVDS MIDWEST TAPE 104611 96643223 251.95 AP-181226M 12/17/2018 178 AMAZON-ROBOT BALL FIRST NATIONAL BANK 900067 122618-E.TOPPER 42.75 12/17/2018 179 TARGET-SNACKS FOR FRIENDS FIRST NATIONAL BANK 900067 122618-J.WEISS 56.09 12/17/2018 180 DOLLAR TREE-SUPPLIES FOR FIRST NATIONAL BANK 900067 122618-J.WEISS 18.00 GJ-181231LB 01/03/2019 06 Dec 2018 Deposits 70,203.76 _________________________________ TOTAL PERIOD 08 ACTIVITY 698.22 70,203.7609 AP-190114 01/07/2019 01 BOOKS BAKER & TAYLOR 104621 2034162706 25.88 01/07/2019 02 BOOKS BAKER & TAYLOR 104621 2034199637 60.78 01/07/2019 03 BOOKS BAKER & TAYLOR 104621 2034213028 105.42 AP-190125M 01/16/2019 153 TARGET-GIFT CARDS FIRST NATIONAL BANK 900068 012519-J.WEISS 100.00 _________________________________ TOTAL PERIOD 09 ACTIVITY 292.08 0.0010 AP-190211 02/04/2019 01 BOOKS BAKER & TAYLOR 104631 2034269424 31.34 GJ-190228LB 03/05/2019 10 February 2019 Deposits 1,747.72 GJ-190311RC 03/12/2019 04 RC Read Whrhs Inv#022519-Weiss 80.26 _________________________________ TOTAL PERIOD 10 ACTIVITY 111.60 1,747.7211 AP-190311 03/07/2019 02 BOOKS BAKER & TAYLOR 104649 2034334460 370.40 03/07/2019 03 DVDS MIDWEST TAPE 104652 97008981 265.32 AP-190325M 03/20/2019 136 AMAZON-BIT CODING ROBOT FIRST NATIONAL BANK 900070 032519-E.TOPPER 54.98 03/20/2019 137 AMAZON-BOLT APP ENABLED ROBOT FIRST NATIONAL BANK 900070 032519-E.TOPPER 149.93 _________________________________ TOTAL PERIOD 11 ACTIVITY 840.63 0.00 TOTAL ACCOUNT ACTIVITY 9,324.30 82,395.38 ENDING BALANCE 76,267.12 GRAND TOTAL 0.00 76,267.12 TOTAL DIFFERENCE 0.00 76,267.12
March YTD % of FY 2019
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes -$ 1,457,087$ 99.5% 1,464,606$ 1,402,659$ 3.88%
Intergovernmental
Personal Property Replacement Tax 242$ 3,751$ 71.5%5,250$ 3,759$ -0.21%
State Grants - 25,211 192.5% 13,100 - 0.00%
Total Intergovernmental 242$ 28,962$ 157.8% 18,350$ 3,759$ 670.45%
Library Fines 386$ 7,943$ 93.5%8,500$ 8,385$ -5.26%
Charges for Services
Library Subscription Cards 636$ 8,698$ 116.0%7,500$ 7,283$ 19.43%
Copy Fees 541 3,977 132.6%3,000 3,483 14.19%
Program Fees - 1 0.1%1,000 812 -99.88%
Total Charges for Services 1,177$ 12,676$ 110.2% 11,500$ 11,578$ 9.49%
Investment Earnings 771$ 10,728$ 613.0%1,750$ 5,148$ 108.41%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0%-$ 691$ 0.00%
Rental Income 175 1,350 67.5%2,000 1,674 -19.35%
DVD Rental Income - 1,133 41.2%2,750 2,596 -80.39%
Miscellaneous Income - 509 25.5%2,000 1,688 1291.92%
Transfer In 1,100 23,496 93.3% 25,179 23,775 -1.17%
Total Miscellaneous & Transfers 1,275$ 26,488$ 83.0% 31,929$ 30,424$ -12.94%
Total Revenues and Transfers 3,851$ 1,543,884$ 100.5% 1,536,635$ 1,461,952$ 5.60%
Expenditures
Library Operations 50,833$ 1,446,054$ 93.4%1,547,989$ 1,401,182$ 3.20%
50 Salaries 33,255 391,116 92.5% 422,698 369,813 5.76%
52 Benefits 11,369 154,257 92.8% 166,150 143,149 7.76%
54 Contractual Services 5,443 89,803 61.6% 145,840 115,901 -22.52%
56 Supplies 765 18,778 88.6% 21,200 11,924 57.49%
99 Debt Service - 792,100 100.0% 792,101 760,395 4.17%
Total Expenditures and Transfers 50,833$ 1,446,054$ 93.4% 1,547,989$ 1,401,182$ 3.20%
Surplus(Deficit)(46,982)$ 97,831$(11,354)$ 60,770$
*March represents 92% of fiscal year 2019
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ending March 31, 2019 *
Fiscal Year 2018
For the Month Ending Mar. 31, 2018
May June July August September October November December January February March April2018 2018 2018 2018 2018 2018 2018 2018 2019 2019 2019 2019Library Operations Old Second $ 367,835 $ 554,412 $ 521,359 $ 604,919 $ 758,399 $ 729,990 $ 675,300 $ 633,934 $ 576,001 $ 524,189 $ 473,307 Building Development FeesOld Second 58,324 66,829 78,681 84,097 97,317 98,944 94,293 98,699 103,252 96,308 100,320 Library Operations IMET * 8,007 8,007 8,007 8,007 8,007 8,007 8,007 8,007 8,007 8,007 8,007 Library Operations Illinois Funds 185,848 186,130 207,594 207,940 208,286 208,669 209,051 209,465 209,895 210,288 210,730 Total: $ 620,014 $ 815,379 $ 815,642 $ 904,964 $ 1,072,009 $ 1,045,611 $ 986,653 $ 950,105 $ 897,156 $ 838,792 $ 792,364 $ - * RestrictedPAYROLL1ST PAY PERIOD17,762$ $ 20,607 $ 17,828 $ 19,157 $ 18,919 $ 18,935 $ 18,505 $ 18,605 $ 15,914 $ 18,204 $ 18,616 2ND PAY PERIOD17,967 17,988 18,701 18,663 18,113 19,051 18,920 19,885 18,981 18,663 19,128 3RD PAY PERIOD - 18,953 - - - - 17,749 - - - Total 35,730$ 57,548$ 36,530$ 37,820$ 37,032$ 37,986$ 55,173$ 38,490$ 34,895$ 36,867$ 37,743$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of March 31, 2019FISCAL YEAR 2019
LIBRARY DIRECTOR REPORT—March, 2019
Facilities Management- Emergency plumbing issue in Meeting Room fixed and
preventive repairs completed the following week by Beery Plumbing. Electrical
consultant completed testing on breaker and reported that the issue was not with the
breaker and a Commonwealth Edison problem. Elevator inspection conducted on
3/13/19. Commonwealth Edison placed a recorder on the transformer to collect data over
1 week period. Scheduled to be picked up April 3, 2019 and a report will be provided.
Public Relations- Press release for the Fit and Chill program distributed along with
flyers and posters to the area schools.
Special Events-The Reptile Program was a hit as a family program with over 125 people
in attendance. The attendees did not want the presenter to leave as he remained for over
the allotted time to answer all of their questions. Great photos are posted on the Facebook
page.
Patron Problems-We continue to monitor the patrons that are here as part of the PADS
program. Because of an altercation between 2 of them, one was evicted out of the Library
for non-acceptable behavior. Another situation we are monitoring closely. We have been
in consultation with the Yorkville police.
Staff – Staff Day was very successful! We received hands on training in CPR and the use
of the defibrillator. All participants are now certified and received certificate of
completion.
Library Operations—Staff received training on the new copiers. Managers have been
given copies of past performance appraisals as background for conducting this year’s
evaluations.
Projects/Programs- Working on collecting data on digital signs. Revising the Disaster
Plan document.
Friends- Continue to ask the Friends to fund our “Wish List” for programs and supplies.
Programs, Activities
Adult Programs
Men’s Book Club 7
Friends Meeting 13
Threads and More 15
Creative Writing 10
Lunch Bunch 7
Passive Programs Total 58
Includes the puzzles, chess board and art wall.
TOTAL ADULT ATTENDANCE 52
Children Programs Drop-In Storytime 18
Tots and Toddlers (2) 55
Book Club (2 programs) (Grades 1-2) 19
LEGO Club 11
LEGO Duplo 22
Chess (2) 13
Beginning Readers 2
Literacy Centers 15
Morning Read 3
Panera (2) 73
Lap sit (2) 10
Museum Pass 4
Spanish Storytime (2) 2
Read with Paws 9
Crafts with Andrea 25
*Escape Activity 23
Movie 9
*4-H Program (3) 53
Reptile Show 125
*Escape Program= 7 groups (average 3 per group) Ages 8-17 plus adults.
* 4-H DIY Making and Building=20 participants using Makey Makey to design a
controller to use with Scratch computer program.
4-H Code Your World= 20 participants using code to Animate Your Name.
4-H Spark Your Curiosity with Electricity =13 participants using activities using static
electricity.
TOTAL CHILDREN’S ATTENDANCE 487
Passive programs included: Games checked out 9, Dictionary find 8, Teen Tech Week 2,
Snake craft 40, Leapin Lizard 18, PI Day 14, Leprechaun hat 28, Magnets 16, and Bird
craft 32.
TOTAL PARTICIPATION FOR PASSIVE
PROGRAMS 167
Youth Services TAG (2) 6
Teen Tech Week March 3-9 (Display)
Teen Game Day 7
TOTAL YOUTH SERVICES
ATTENDANCE 13
Computer Use Adult 400
Young Adult 42
Children 42
TOTAL COMPUTER USE 484
Database & E-book Use
Ancestry Database 107 Gale 14 Omni E-Book 732 Omni E-Audio 364 (268 Users)
E-Read IL 37 E-Book Audio 95 (41 Users)
Circulation Checkouts 16,051
New Patrons Added 104
New Items Added 472
Teen Volunteers Mikayla Mika, Mark Sanford, Naytona Faedtke, Juleah Richardson,
Leah English, Katelyn Tugman, Skyler Krantz, Marie Berengi, Mikayla Moi, Mandy
Corrie, Stella Tejada, Brooklyn Souza, Lexi Roehr, Elianna Black, Leah Nieman, Bella
Nuzzo, Zach Weiss and Elizabeth Chacon.
Adult Volunteers- Brad Smith (Chess), Andrea Michel (Crafts), Fox Valley Therapy
Dogs and JoAnn Britton.
Meeting Room 3 Rental, 9 Programs
Proctored Test 0
Patron Count 5,926
YORKVILLE STATISTICS FOR FY19 PrairieCat
Month
All
Transactio
ns
checkouts+
renewals checkouts renewals
all holds
placed
holds
filled checkins usage
Items lent
to other
libraries
Items
borrowed
from other
libraries
Items to
Reciprocal
Borrowers
atYorkville
Items
added
Total
items
Patrons
added
Total
patrons e-commerce
MAY 14,289 6,823 5,832 991 464 1,309 5,693 0 740 1,054 356 662 103 507.05
JUNE 17,811 8,620 8,021 599 401 1,668 7,122 0 822 1,384 342 398 215 375.3
JUL 16,967 7,685 7,066 619 474 1,549 7,259 0 757 1,283 295 259 113 492.2
AUG 14,002 6,023 5,513 510 418 1,371 6,190 0 903 1,113 246 455 106 359.65
SEP 12,307 5,547 5,085 462 334 1,328 5,098 0 836 1,080 289 431 89 172.55
OCT 14,610 6,546 6,113 433 471 1,676 5,917 0 885 1,402 308 544 86 198.3
NOV 13,147 5,696 5,291 405 387 1,429 5,635 0 787 1,135 190 530 86 339.95
DEC 11,123 4,838 4,517 321 294 1,278 4,713 0 707 1,016 181 441 82 339.85
JAN 13,027 5,984 5,587 397 365 1,604 5,074 0 860 1,312 239 555 99 134.1
FEB 14,318 6,441 6,040 401 456 1,815 5,606 0 947 1,461 254 445 104 194.8
MAR 16,051 7,489 6,757 732 419 1,787 6,356 0 881 1,436 349 472 104
APR
DATABASE USEAGE FOR FY19
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 69 58 4 19 16 52 20 675 287 231 1 15 8
JUN 34 30 3 8 31 63 27 725 243 241 1 17 10
JUL 20 36 4 5 37 55 30 716 303 240 0 11 4
AUG 21 30 3 10 43 58 31 730 367 242 1 26 9
SEP 19 19 9 46 36 50 30 602 295 241 0 19 10
OCT 35 15 4 11 46 65 29 663 392 248 1 29 19
NOV 82 17 5 16 28 42 30 679 269 231 1 24 15
DEC 32 13 3 19 30 70 34 662 277 232 0 21 8
JAN 67 29 5 10 57 64 41 813 395 269 1 10 17
FEB 135 158 7 23 61 91 41 664 342 257 1 29 6
MAR 107 38 14 49 37 95 41 732 364 268 2
APR
FY 2019
FY 2017 FY 2018 Adopted FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Revenue
Taxes 1,372,091 1,402,659 1,464,606 1,457,087 1,492,248 1,536,157 1,563,492 1,585,093 1,619,273
Intergovernmental 18,958 18,086 18,350 30,461 25,250 25,250 25,250 25,250 25,250
Fines & Forfeits 7,355 9,922 8,500 8,500 8,500 8,500 8,500 8,500 8,500
Charges for Service 10,208 12,750 11,500 12,750 11,750 11,750 11,750 11,750 11,750
Investment Earnings 1,594 5,423 1,750 10,000 10,000 10,000 7,500 7,500 5,000
Reimbursements 2,141 691 - - - - - - -
Miscellaneous 7,099 6,488 6,750 4,350 4,000 4,000 4,000 4,000 4,000
Other Financing Sources 24,044 23,775 25,179 23,485 25,003 26,458 28,000 29,635 31,368
Total Revenue 1,443,490 1,479,794 1,536,635 1,546,633 1,576,751 1,622,115 1,648,492 1,671,728 1,705,141
Expenditures
Salaries 411,502 403,032 422,698 431,500 474,394 488,626 503,284 518,382 533,933
Benefits 158,182 148,184 166,150 164,659 175,658 186,526 198,219 210,723 224,094
Contractual Services 104,409 131,797 145,840 129,239 149,080 148,598 149,306 150,056 150,851
Supplies 26,927 15,088 21,200 24,770 24,200 23,200 23,200 23,200 23,200
Debt Service 752,771 760,396 792,101 792,101 797,013 827,088 840,225 847,313 866,750
Total Expenditures 1,453,791 1,458,497 1,547,989 1,542,269 1,620,345 1,674,038 1,714,234 1,749,674 1,798,828
Surplus (Deficit)(10,301) 21,297 (11,354) 4,364 (43,594) (51,923) (65,742) (77,946) (93,687)
Ending Fund Balance 489,057 510,355 474,039 514,719 471,125 419,202 353,460 275,514 181,827
33.64%34.99%30.62%33.37%29.08%25.04%20.62%15.75%10.11%
Operational Fund Balance %69.76%73.11%62.71%68.61%57.22%49.50%40.44%30.53%19.51%
Library Operations Fund (82)
The Yorkville Public Library provides the people of the community, from pre-school through maturity, with access to a collection of books and other materials which will serve their
educational, cultural and recreational needs. The Library board and staff strive to provide the community an environment that promotes the love of reading.
$0
$200
$400
$600
ThousandsFund Balance
1
FY 2017 FY 2018 FY 2019 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected Projected
Library Operations
82-000-40-00-4000 PROPERTY TAXES - LIBRARY OPS 626,183 644,025 672,505 669,065 699,220 713,204 727,468 742,017 756,857
82-000-40-00-4083 PROPERTY TAXES - DEBT SERVICE 745,908 758,634 792,101 788,022 793,028 822,953 836,024 843,076 862,416
82-000-41-00-4120 PERSONAL PROPERTY TAX 5,914 4,948 5,250 5,250 5,250 5,250 5,250 5,250 5,250
82-000-41-00-4170 STATE GRANTS 13,044 13,138 13,100 25,211 20,000 20,000 20,000 20,000 20,000
82-000-43-00-4330 LIBRARY FINES 7,355 9,922 8,500 8,500 8,500 8,500 8,500 8,500 8,500
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 6,576 8,040 7,500 8,000 8,000 8,000 8,000 8,000 8,000
82-000-44-00-4422 COPY FEES 2,717 3,853 3,000 3,750 3,750 3,750 3,750 3,750 3,750
82-000-44-00-4439 PROGRAM FEES 915 857 1,000 1,000 - - - - -
82-000-45-00-4500 1,594 4,593 1,750 10,000 10,000 10,000 7,500 7,500 5,000
82-000-45-00-4550 GAIN ON INVESTMENT - 830 - - - - - - -
82-000-46-00-4690 REIMB - MISCELLANEOUS 2,141 691 - - - - - - -
82-000-48-00-4820 RENTAL INCOME 2,200 1,806 2,000 1,600 2,000 2,000 2,000 2,000 2,000
82-000-48-00-4824 DVD RENTAL INCOME 2,444 2,842 2,750 1,750 - - - - -
82-000-48-00-4850 MISCELLANEOUS INCOME 2,455 1,840 2,000 1,000 2,000 2,000 2,000 2,000 2,000
82-000-49-00-4901 TRANSFER FROM GENERAL 24,044 23,775 25,179 23,485 25,003 26,458 28,000 29,635 31,368
Revenue 1,443,490 1,479,794 1,536,635 1,546,633 1,576,751 1,622,115 1,648,492 1,671,728 1,705,141
82-820-50-00-5010 SALARIES & WAGES 211,185 213,880 226,998 261,500 278,394 286,746 295,348 304,208 313,334
82-820-50-00-5015 PART-TIME SALARIES 200,317 189,152 195,700 170,000 196,000 201,880 207,936 214,174 220,599
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 22,558 22,885 24,252 27,500 25,541 27,040 28,678 30,421 32,273
82-820-52-00-5214 FICA CONTRIBUTION 30,778 30,169 31,720 31,720 35,544 36,610 37,708 38,839 40,004
82-820-52-00-5216 GROUP HEALTH INSURANCE 74,462 65,658 79,318 73,931 81,184 87,679 94,693 102,268 110,449
82-820-52-00-5222 GROUP LIFE INSURANCE 403 388 328 351 387 391 395 399 403
82-820-52-00-5223 DENTAL INSURANCE 5,286 4,672 4,652 6,699 6,987 7,336 7,703 8,088 8,492
82-820-52-00-5224 VISION INSURANCE 651 637 701 973 1,012 1,012 1,042 1,073 1,105
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 474 747 750 605 750 750 750 750 750
82-820-52-00-5231 LIABILITY INSURANCE 23,570 23,028 24,429 22,880 24,253 25,708 27,250 28,885 30,618
82-820-54-00-5412 TRAINING & CONFERENCES 330 308 2,500 1,200 2,000 2,000 2,000 2,000 2,000
82-820-54-00-5415 TRAVEL & LODGING 365 348 600 1,500 1,500 1,500 1,500 1,500 1,500
82-820-54-00-5426 PUBLISHING & ADVERTISING 277 100 2,000 750 2,000 1,000 1,000 1,000 1,000
82-820-54-00-5440 TELECOMMUNICATIONS 3,524 4,513 5,000 6,000 6,000 6,000 6,000 6,000 6,000
82-820-54-00-5452 POSTAGE & SHIPPING 398 582 500 600 750 600 600 600 600
82-820-54-00-5460 DUES & SUBSCRIPTIONS 9,005 8,911 11,000 11,000 11,000 11,000 11,000 11,000 11,000
82-820-54-00-5462 PROFESSIONAL SERVICES 38,037 24,151 40,000 35,000 40,000 40,000 40,000 40,000 40,000
82-820-54-00-5466 LEGAL SERVICES - 2,100 3,000 3,000 3,000 3,000 3,000 3,000 3,000
82-820-54-00-5468 AUTOMATION 12,633 13,466 20,000 18,000 20,000 20,000 20,000 20,000 20,000
82-820-54-00-5480 UTILITIES 10,961 9,852 9,540 10,500 11,130 11,798 12,506 13,256 14,051
INVESTMENT EARNINGS
Description
2
FY 2017 FY 2018 FY 2019 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 27,190 65,777 50,000 40,000 50,000 50,000 50,000 50,000 50,000
82-820-54-00-5498 PAYING AGENT FEES 1,689 1,689 1,700 1,689 1,700 1,700 1,700 1,700 1,700
82-820-56-00-5610 OFFICE SUPPLIES 8,906 5,518 8,000 8,000 8,000 8,000 8,000 8,000 8,000
82-820-56-00-5620 LIBRARY OPERATING SUPPLIES 9,654 6,733 2,000 2,166 3,000 2,000 2,000 2,000 2,000
82-820-56-00-5621 CUSTODIAL SUPPLIES - - 8,000 8,000 8,000 8,000 8,000 8,000 8,000
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 673 2,000 2,000 2,000 2,000 2,000
82-820-56-00-5671 LIBRARY PROGRAMMING 1,243 820 1,000 1,000 1,000 1,000 1,000 1,000 1,000
82-820-56-00-5676 EMPLOYEE RECOGNITION - 151 200 200 200 200 200 200 200
82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - - -
82-820-56-00-5685 DVD'S 1,141 499 500 500 500 500 500 500 500
82-820-56-00-5686 BOOKS 5,983 1,367 1,500 4,231 1,500 1,500 1,500 1,500 1,500
Debt Service - 2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT 50,000 50,000 50,000 50,000 50,000 75,000 75,000 75,000 100,000
82-820-84-00-8050 INTEREST PAYMENT 29,738 27,363 24,988 24,988 22,613 20,238 16,675 13,113 9,550
Debt Service - 2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT 500,000 520,000 565,000 565,000 585,000 610,000 645,000 675,000 700,000
82-820-99-00-8050 INTEREST PAYMENT 173,033 163,033 152,113 152,113 139,400 121,850 103,550 84,200 57,200
Expenditures 1,453,791 1,458,497 1,547,989 1,542,269 1,620,345 1,674,038 1,714,234 1,749,674 1,798,828
Surplus(Deficit)(10,301) 21,297 (11,354) 4,364 (43,594) (51,923) (65,742) (77,946) (93,687)
Fund Balance 489,057 510,355 474,039 514,719 471,125 419,202 353,460 275,514 181,827
33.64%34.99%30.62%33.37%29.08%25.04%20.62%15.75%10.11%
Operational Fund Balance %69.76%73.11%62.71%68.61%57.22%49.50%40.44%30.53%19.51%
3
.
FY 2019
FY 2017 FY 2018 Adopted FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Revenue
Licenses & Permits 53,650 100,484 43,200 110,000 50,000 50,000 50,000 50,000 50,000
Investment Earnings 12 16 10 150 100 100 100 - -
Miscellaneous 130 37 - - - - - - -
Total Revenue 53,792 100,537 43,210 110,150 50,100 50,100 50,100 50,000 50,000
Expenditures
Contractual Services 3,844 3,425 3,500 3,500 3,500 3,500 3,500 3,500 3,500
Supplies 44,851 54,604 48,600 71,500 72,000 72,000 72,000 62,000 48,143
Capital Outlay - 3,970 - - - - - - -
Total Expenditures 48,695 61,999 52,100 75,000 75,500 75,500 75,500 65,500 51,643
Surplus (Deficit)5,097 38,538 (8,890) 35,150 (25,400) (25,400) (25,400) (15,500) (1,643)
Ending Fund Balance 19,904 58,443 31,274 93,593 68,193 42,793 17,393 1,893 250
Library Capital Fund (84)
The Library Capital Fund derives its revenue from monies collected from building permits. The revenue is used for Library building maintenance and associated capital, contractual and
supply purchases.
$0
$20
$40
$60
$80
$100
ThousandsFund Balance
4
FY 2017 FY 2018 FY 2019 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Library Capital
84-000-42-00-4214 DEVELOPMENT FEES 53,450 100,484 43,200 110,000 50,000 50,000 50,000 50,000 50,000
84-000-42-00-4224 RENEW PROGRAM PERMITS 200 - - - - - - - -
84-000-45-00-4500 12 16 10 150 100 100 100 - -
84-000-48-00-4850 MISCELLANEOUS INCOME 130 37 - - - - - - -
Revenue 53,792 100,537 43,210 110,150 50,100 50,100 50,100 50,000 50,000
84-840-54-00-5406 RENEW PROGRAM 200 - - - - - - - -
84-840-54-00-5460 E-BOOKS SUBSCRIPTION 3,644 3,425 3,500 3,500 3,500 3,500 3,500 3,500 3,500
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 15,444 7,367 15,000 15,000 15,000 15,000 15,000 15,000 15,000
84-840-56-00-5683 AUDIO BOOKS 2,758 3,531 1,600 3,000 3,500 3,500 3,500 3,500 3,500
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - 699 500 500 500 500 500 500 500
84-840-56-00-5685 DVD'S 1,843 1,903 1,500 3,000 3,000 3,000 3,000 3,000 3,000
84-840-56-00-5686 BOOKS 24,806 41,104 30,000 50,000 50,000 50,000 50,000 40,000 26,143
84-840-60-00-6020 BUILDINGS & STRUCTURES - 3,970 - - - - - - -
Expenditures 48,695 61,999 52,100 75,000 75,500 75,500 75,500 65,500 51,643
Surplus(Deficit)5,097 38,538 (8,890) 35,150 (25,400) (25,400) (25,400) (15,500) (1,643)
Fund Balance 19,904 58,443 31,274 93,593 68,193 42,793 17,393 1,893 250
INVESTMENT EARNINGS
5
Fiscal YearFundDeptAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesDateBudget Adjustment # 1Proposed by Library Finance Committee82-820-54-00-5452 Postage & Shipping 600 750 (150) Adjustment due to postal increase.82-820-56-00-5620 Library Operating Supplies2,000 3,000 (1,000) Increase due to need for more supplies.82-820-54-00-5426 Publishing & Advertising 1,000 2,000 (1,000) Funds for marketing materials and advertising.(2,150)$ Budget Adjustment # 2Approved by Library Finance Committee20202,500 - (2,500) 20212,500 - (2,500) 20222,500 - (2,500) 20232,500 - (2,500) 20242,500 - (2,500) (12,500)$ Budget Adjustment # 3Approved by Library Finance Committee20201,000 - (1,000) 20211,000 - (1,000) 20221,000 - (1,000) 20231,000 - (1,000) 20241,000 - (1,000) (5,000)$ Budget Adjustment # 4Approved by Library Finance Committee2020- 2,000 (2,000) 2021- 2,000 (2,000) 2022- 2,000 (2,000) 2023- 2,000 (2,000) 2024- 2,000 (2,000) (10,000)$ Budget Adjustment # 5Proposed by Management-$2020DVD Rental Fees were eliminated by the Library Board, effective 1/1/2019.Net Effect on Fund BalanceLibrary programs are free, per the Library Board.Net Effect on Fund BalanceLibrary Operations Library Operations 82-000-48-00-4824 DVD Rental IncomeNet Effect on Fund BalanceLibrary Operations Library Operations3/11/20193/11/20193/11/2019Net Effect on Fund BalanceLibrary Operations Library Operations 82-820-56-00-5635Computer Equipment & SoftwareNeed to upgrade current computers and software. 3/11/2019Library Operations Library Operations 82-000-44-00-4439Program FeesLast three pages of the report were inadvertently omitted from the original FY 20 proposed budget draft. 3/12/2019Net Effect on Fund BalanceInformational ItemPurchasing Manager Analysis Report - starts on page 44 (addendum to the Budget Memo)6
FY 2019FY 2020FY 2021FY 2022FY 2023 FY 2024ProjectedProposedProjectedProjectedProjectedProjectedTotalsGeneral Fox Hill SSASunflower SSAMotor Fuel TaxCity-Wide CapitalVehicle & EquipmentDebt ServiceWaterSewerLand CashParks & RecreationLibrary Ops(7,650) (5,500) (5,500) (5,500) (5,500)(29,650)Library CapitalCountryside TIFDowntown TIFDowntown TIF IIEntity-Wide Total - (7,650) (5,500) (5,500) (5,500) (5,500) (29,650) Overall Effect of Proposed Budget Adjustments on Fund Balance/Fund Balance Equivalent7
FY 2019FY 2020FY 2021FY 2022FY 2023 FY 2024ProjectedProposedProjectedProjectedProjectedProjectedLibrary514,719 471,125 419,202 353,460 275,514 181,827 Library Capital93,593 68,193 42,793 17,393 1,893 250 Adjusted Entity-Wide Total608,312 539,318 461,995 370,853 277,407 182,077Library Fund Balance Adjusted8
4/8/19
RESOLUTION 01-19
ANNUAL RESOLUTION AUTHORIZING
NON-RESIDENT LIBRARY CARDS
WHEREAS, the Yorkville Public Library (the Library) is a tax-supported public library; and
WHEREAS, persons residing within the jurisdictional boundaries of the Library pay taxes to
support the Library; and
WHEREAS, the Local Library Act (the Act) provides that the Board of Library Trustees (the
Board) may allow non-residents to purchase a library card, i.e., the Act provides the Board may extend
the privileges and use of the Library, including the borrowing of materials on an individual basis by
persons residing outside the Library (75 ILCS 5/4-7(12); and
WHERAS, the Act stipulates that “A person residing outside of a public library service area must
apply for a non-resident card at the public library located closest to the person’s principal residence”; and
WHEREAS, the Board has determined for its fiscal year commencing May 1, 2019 and ending
April 30, 2020 to participate in the non-resident reciprocal borrowing program of its regional library
system and to issue non-resident library cards.
NOW, THEREFORE, be it and it is hereby resolved by the Board as follows:
Section 1: Individuals residing beyond the jurisdictional boundaries of the Library and owning
no taxable property within the jurisdictional boundaries of the Library may purchase a non-resident fee
card for the price calculated according to the “Tax Bill Method” (see 23 Ad. Code 3050.60(b)).
Section 2: Individuals residing beyond the jurisdictional boundaries of the Library but owning or
leasing property that is taxed for library service (as an individual, a partner, the principal stockholder, or
other joint owner) within the jurisdictional boundaries of the Library, or serving as a senior administrative
officer of a firm, business or other corporation owning taxable property within the jurisdictional
boundaries of the Library may obtain a non-resident library card without payment of the non-resident fee
upon presentation of the most recent tax bill upon that taxable property or a copy of the commercial lease
2
of that taxable property. Each non-resident library card issued pursuant to this Section is limited to the
exclusive use of the individual whose name appears on its face.
Section 3: The Library shall notify the regional library system of this Resolution within 30 days
of the adoption of this Resolution.
Section 4: A valid non-resident library card issued by the Library pursuant to this Resolution
shall afford a non-resident library cardholder all the services which the Library affords its residents,
including reciprocal borrowing privileges.
Section 5: This Resolution is effective upon its adoption.
ADOPTED April 8, 2019 by a roll call vote as follows:
AYES: ___________________________________
NAYS: ___________________________________
ABSENT: _________________________________
_______________________________
President
Board of Library Trustees
Yorkville Public Library
ATTEST:
_________________________________
Secretary
Board of Library Trustees
Yorkville Public Library
RAR:flh 4/2/19 M:\_1LIBRARYDIST\YORKVIL\Resolution Authorizing Non Resident Cards 2019.docx