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City Council Minutes 2002 02-12-02 I MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD, ON TUESDAY, FEBRUARY 12, 2002. Mayor Prochaska called the meeting to order at 7:06 p.m. and led the Council in the Pledge of Allegiance. A motion was made by Alderman Kot to approve appointing Holly Baker as Deputy Clerk for this evening only for the purpose of taking minutes; seconded by Alderman Anderson. - Motion approved by a roll call vote. Ayes -7 Nays -0 Kot -aye, Anderson -aye, Besco -aye, Sticka -aye, Spears -aye, Burd -aye, Munns- absent, James- absent ROLL CALL Deputy Clerk Baker called the roll. Ward I James Absent Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Munns Present Ward IV Besco Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Administrator Graff noted that the Final Plat for Tucker Development, Yorkville Marketplace was being tabled to February, 26, 2002. COMMITTEE MEETING DATES Public Works Committee 6:30 PM, Monday, February, 25, 2002 City Hall Conference Room 800 Game Farm Road Economic Development Committee 7:00 PM, Thursday, February 21, 2002 City Hall Conference Room 800 Game Farm Road Public Safety Committee 6:30 PM, Thursday, February 28, 2002 City Hall Conference Room 800 Game Farm Road Administration Committee 6:30 PM, Thursday, February 14, 2002 City Hall Conference Room 800 Game Farm Road CITIZEN COMMENTS: Doris Dick, 504 Teri Lane, Yorkville read a letter representing her and her neighbors on Teri Lane regarding the proposed Heartland 2 Subdivision and the results to a survey she conducted of other municipalities and what they look at for a new development. Steve Booth, 904 E. Spring Street, Yorkville stated that he was opposed to the proposed Heartland 2 Subdivision and listed his reasons. Andrew Kubala, 70 Trillium Court, Yorkville gave an overview of his issue with the City's Snow Plan and the responsibility for property damage due to snow plowing. He also asked the City to review the removal of snow in a cul -de -sac. He asked who regulates the increases that AT &T Broadband can impose. Mayor Prochaska stated that the FCC rules over AT &T Broadband and that they are not under the public realm. Mayor Prochaska stated that Heartland 2 has not come before the City Council yet. It is being presented tomorrow night at Plan Commission and then at a series of meetings after that. Alderman Munns stated that he had received a few letters regarding this development and asked if the developer is requesting lot sizes less than 12,000 sq. ft. Mayor Prochaska stated that they are. The request is only for where there is open space being provided. Developers can ask for anything, but the process and Council will determine what they will receive. PLANNING COMMISSION /ZONING BOARD OF APPEAL No report. i The Minutes of the Reaular Meeting of the Citv Council - February 12, 2002 - page 2 MINUTES FOR APPROVAL A motion was made by Alderman Anderson to approve the minutes of the City Council meetings for January 22, 2002; seconded by Alderman Munns. Motion approved by a viva voce vote. A motion was made by Alderman Anderson to approve the minutes of the City Council meetings for February 5, 2002; seconded by Alderwoman Spears. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the bills from the bill list dated February 1 and February 11, 2002. Checks in the amount of $265,221.43 (vendor), $89,296.75 (payroll period ending 2/01/02) total $354,518.18; seconded by Alderman Anderson. Motion approved by a roll call vote, Ayes -7 Nays -0 Besco -aye, Burd -aye, Kot -aye, Munns -aye, Sticka -aye, Spears -aye, Anderson -Aye REPORTS i ATTORNEY'S REPORT No report. MAYOR'S REPORT Commendation Office Pleckham & Helland Mayor Prochaska told the story of the Police call that came in 12/14/01 that Office Pleckham and Helland are receiving special a commendation for performance above and beyond the call of duty. He thanked them both for being sharp and accredited them for their quick thinking. Mayor Prochaska invited anyone that would like to join him for Coffee with the Mayor will be held at Bridgeberry Twigs from 10 am to 12:30 pm. this Saturday, February 16, 2002. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT City Treasurer Allen entertained a motion for the approval of the Monthly Treasurer's Report for the month of December 2001 as presented. So moved by Alderman Munns; seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye CITY ADMINISTRATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Eric Dhuse reported that there was a water main break today on West Street one block off of Somonauk Street. It is taken care of CHIEF OF POLICE REPORT Donation from Midas Muffler Chief Martin reported that a letter of appreciation had was sent to Midas Muffler for their donation of two safety child seats to be handed out by the Police Department to people who can not financially afford them. Donations to the DARE Program Chief Martin reported that the Yorkville Bowling Alley has donated $1,000 (for the second time) to the DARE Program. Kendall Printing also donated $200 to the DARE Program. Police Plaque for Special Olympics Chief Martin introduced Sergeant Sibenaller. Sergeant Sibenaller presented Mayor Prochaska a plaque awarded to the Yorkville Police Department by the Illinois Chief's Association for raising over $5,000.00 for Special Olympics in 2001 with the torch run, the Polar Bear Plunge and the Mile of Quarters program at the schools. Mayor Prochaska thanked the Yorkville Police Department for their efforts and presented the plaque back to Sergeant Sibenaller to display at the Police Department. i The Minutes of the Regular Meeting of the City Council - February 12, 2002 - page 3 Sergeant Sibenaller also announced his intent to participate in the Polar Bear Plunge again this year and asked that the City Council sponsor him. He presented the pledge card to Mayor Prochaska to begin the sponsorship. Big Brothers/Big Sisters Bowl Chief Martin announced that the Yorkville Police Department has a team bowling for the Big Brothers/Big Sister Bowl being held in Plano. He also challenged the City Council's team. Ground Effects Use of Scales Chief Martin thanked Ground Effects for allowing the Police Department the use of their scales for over two years. The Yorkville Police Department purchased some portable scales. Ground Effects is still allowing the occasional use of the large scales as well. Mayor Prochaska urged the Yorkville Community to support the local businesses citing all of the above - mentioned donations as support of our community. He stated that the businesses give back to the community and they deserve our support. COMMUNITY & LIAISON REPORT Alderwoman Spears announced that the Human Resource Commission has been looking for a suitable location for a visitor's center. The Yorkville Economic Development Corporation and Chamber of Commerce office are too tight for space. They are now looking at the option of the City Hall foyer. The idea is to have literature available on area churches, businesses, general information and residential development. There will be signage on Routes 34 & 47. This will be discussed at the next Committee of the Whole meeting. The Mayor stated that the most recognizable place would be City Hall positioned under the postings board in the vestibule. OLD BUSINESS No report. NEW BUSINESS No report. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Rob Roy reek Flood lain Delineation Study v p o S v - EEI A motion was made by Alderman Kot to approve the agreement for consulting engineering services for Rob Roy Creek Hydrologic and Hydraulic Study not to exceed $95,000 and to authorize the Mayor and City Clerk to sign said agreement; seconded by Alderman Besco. Alderman Kot clarified that at Committee of the Whole it was agreed to pay as we go on this; it is stated in the agreement under item number one that it is mutually agreed on based on the scope of work and the amount of money that is available for that phase. Motion approved by a roll call vote. Ayes -7 Nays -0 Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye Countryside Parkway Plan Approval A motion was made by Alderman Kot to approve the Countryside Parkway Plans as presented by the City Engineer and to forward the plans to Illinois Department of Transportation for their approval and to authorize the Mayor and City Clerk to sign said plans; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -7 Nays -0 Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye Transportation Study - Smith Engineering A motion was made by Alderman Kot to approve the Engineering Study for a Citywide Transportation Study by Smith Engineering Consultants, Inc. with a cost not to exceed $19,000 and to authorize the Mayor and City Clerk to sign said agreement; seconded by Alderman Besco Mayor Prochaska stated that this Study goes along with the update of the City's Comprehensive Plan as a part of the planning procedure. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye 2001 Water Department Reports A motion was made by Alderman Kot to accept the June through December 2001 water department reports as presented; seconded by Alderman Besco Motion approved by a viva voce vote. The Minutes of the Regular Meeting of the Citv Council - February 12, 2002 - page 4 River's Edge Letter of Credit Reduction #1 A motion was made by Alderman Kot to approve the Letter of Credit Reduction #1 for River's Edge Subdivision in the amount of $1,199,975.28 as recommended by the City Engineer; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -7 Nays -0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Final Plat for Yorkville Market Place, Tucker Development A motion was made by Alderman Sticka to table the request for Final Plat for Yorkville Market Place, Tucker Development to February 26, 2002; seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye PUBLIC SAFETY COMMITTEE REPORT December 2001 Police Report A motion was made by Alderman Anderson to accept the December 2001 Monthly Police Reports as presented; seconded by Alderman Munns. Motion approved by a viva voce vote. Contract for C.O.P.S. Testing Service A motion was made by Alderman Anderson to approve the C.O.P.S. Testing Service, Inc. service agreement for Law Enforcement Written Promotion - Sergeant & Lieutenant not to exceed $1,200 and to authorize the Chief of Police to sign the agreement; seconded by Alderwoman Spears. Mayor Prochaska clarified that this service is to provide the written test and administer the written test. The list of candidates is good for three years if it is not used. Motion approved by a roll call vote. Ayes -7 Nays -0 _ Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye Contract for Fulton Contractors Weather Warning Sirens A motion was made by Alderman Anderson to approve the Fulton Contracting Company for the annual maintenance contract for weather warning siren system, not to exceed $1,500 and authorize the Chief of Police to sign the contract; seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye ADMINISTRATION COMMITTEE REPORT ICCI Building Inspection Contract Renewal A motion was made by Alderwoman Spears to approve the Agreement for Building Inspection Services between the United City of Yorkville, Illinois, and International Codes Consultants and Inspections, Incorporated and authorize the Mayor and City Clerk to execute the said agreement; seconded by Alderman Munns. Mayor Prochaska stated that the corrections discussed at the Committee of the Whole are reflected in this agreement; `the use of has been added. Administrator Graff stated that Barb Dettmer was in attendance to answer any questions. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye A motion was made by Alderwoman Spears to approve the amendment to the building fee Ordinance as presented; seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye I i The Minutes of the Regular Meeting of the Citv Council - February 12, 2002 - Dage 5 Automatic Deduction for Citv Utility Billing A motion was made by Alderwoman Spears to approve the Automatic Deduct process through Old Second National Bank for utility billing as presented by the Finance Director; seconded by Alderman Sticka. "'- Mayor Prochaska stated that this has been looked for for years as a convenience to our residents. o� Administrator Graff stated that L.O.C.I.S. verified that the software we paid for is ready and can be downloaded any time to make a smooth transition between L.O.C.I.S. and the bank. Alderman Sticka asked for a clarification on the timeline on implementation. Finance Director Pleckham stated that this will be available for implementation for the next billing cycle. It was commented that word needs to go out to the community for awareness of the service. The April City Newsletter and a press release will include this information and proper procedure. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye Letter of Understanding for Annual Audit A motion was made by Alderwoman Spears to approve FPT &W Ltd. Audit engagement letter for Fiscal Years 2002, 2003, and 2004 and to authorize the Mayor and City Clerk to sign the letter; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -7 Nays -0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye ADDITIONAL BUSINESS None. r — ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Besco; seconded by _ Alderwoman Spears. Motion approved by a viva voce vote. Meeting adjourned at 7:52 P.M. Minutes s "in" b Holly Baker, D u lerk Pro -tem United City of Yorkville, Illinois i 7'o o to III' 4Q' G III �i i j - - -- -- -- -- - - - -- - --