City Council Minutes 2002 02-12-02 I
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. HELD IN THE CITY COUNCIL
CHAMBERS, 800 GAME FARM ROAD, ON TUESDAY, FEBRUARY 12, 2002.
Mayor Prochaska called the meeting to order at 7:06 p.m. and led the Council in the Pledge of
Allegiance.
A motion was made by Alderman Kot to approve appointing Holly Baker as Deputy Clerk for
this evening only for the purpose of taking minutes; seconded by Alderman Anderson.
- Motion approved by a roll call vote. Ayes -7 Nays -0
Kot -aye, Anderson -aye, Besco -aye, Sticka -aye, Spears -aye, Burd -aye, Munns- absent, James-
absent
ROLL CALL
Deputy Clerk Baker called the roll.
Ward I James Absent
Sticka Present
Ward II Burd Present
Kot Present
Ward III Anderson Present
Munns Present
Ward IV Besco Present
Spears Present
QUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance
sheet provided.
AMENDMENTS TO THE AGENDA
Administrator Graff noted that the Final Plat for Tucker Development, Yorkville Marketplace
was being tabled to February, 26, 2002.
COMMITTEE MEETING DATES
Public Works Committee 6:30 PM, Monday, February, 25, 2002
City Hall Conference Room
800 Game Farm Road
Economic Development Committee 7:00 PM, Thursday, February 21, 2002
City Hall Conference Room
800 Game Farm Road
Public Safety Committee 6:30 PM, Thursday, February 28, 2002
City Hall Conference Room
800 Game Farm Road
Administration Committee 6:30 PM, Thursday, February 14, 2002
City Hall Conference Room
800 Game Farm Road
CITIZEN COMMENTS:
Doris Dick, 504 Teri Lane, Yorkville read a letter representing her and her neighbors on Teri
Lane regarding the proposed Heartland 2 Subdivision and the results to a survey she conducted
of other municipalities and what they look at for a new development.
Steve Booth, 904 E. Spring Street, Yorkville stated that he was opposed to the proposed
Heartland 2 Subdivision and listed his reasons.
Andrew Kubala, 70 Trillium Court, Yorkville gave an overview of his issue with the City's
Snow Plan and the responsibility for property damage due to snow plowing. He also asked the
City to review the removal of snow in a cul -de -sac. He asked who regulates the increases that
AT &T Broadband can impose. Mayor Prochaska stated that the FCC rules over AT &T
Broadband and that they are not under the public realm.
Mayor Prochaska stated that Heartland 2 has not come before the City Council yet. It is being
presented tomorrow night at Plan Commission and then at a series of meetings after that.
Alderman Munns stated that he had received a few letters regarding this development and asked
if the developer is requesting lot sizes less than 12,000 sq. ft. Mayor Prochaska stated that they
are. The request is only for where there is open space being provided. Developers can ask for
anything, but the process and Council will determine what they will receive.
PLANNING COMMISSION /ZONING BOARD OF APPEAL
No report.
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The Minutes of the Reaular Meeting of the Citv Council - February 12, 2002 - page 2
MINUTES FOR APPROVAL
A motion was made by Alderman Anderson to approve the minutes of the City Council meetings
for January 22, 2002; seconded by Alderman Munns.
Motion approved by a viva voce vote.
A motion was made by Alderman Anderson to approve the minutes of the City Council meetings
for February 5, 2002; seconded by Alderwoman Spears.
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderwoman Spears to approve the bills from the bill list dated February
1 and February 11, 2002. Checks in the amount of $265,221.43 (vendor), $89,296.75 (payroll
period ending 2/01/02) total $354,518.18; seconded by Alderman Anderson.
Motion approved by a roll call vote, Ayes -7 Nays -0
Besco -aye, Burd -aye, Kot -aye, Munns -aye, Sticka -aye, Spears -aye, Anderson -Aye
REPORTS
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ATTORNEY'S REPORT
No report.
MAYOR'S REPORT
Commendation Office Pleckham & Helland
Mayor Prochaska told the story of the Police call that came in 12/14/01 that Office Pleckham
and Helland are receiving special a commendation for performance above and beyond the call of
duty. He thanked them both for being sharp and accredited them for their quick thinking.
Mayor Prochaska invited anyone that would like to join him for Coffee with the Mayor will be
held at Bridgeberry Twigs from 10 am to 12:30 pm. this Saturday, February 16, 2002.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
City Treasurer Allen entertained a motion for the approval of the Monthly Treasurer's Report for
the month of December 2001 as presented. So moved by Alderman Munns; seconded by
Alderwoman Burd.
Motion approved by a roll call vote. Ayes -7 Nays -0
Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye
CITY ADMINISTRATOR'S REPORT
No report.
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
Eric Dhuse reported that there was a water main break today on West Street one block off of
Somonauk Street. It is taken care of
CHIEF OF POLICE REPORT
Donation from Midas Muffler
Chief Martin reported that a letter of appreciation had was sent to Midas Muffler for their
donation of two safety child seats to be handed out by the Police Department to people who can
not financially afford them.
Donations to the DARE Program
Chief Martin reported that the Yorkville Bowling Alley has donated $1,000 (for the second time)
to the DARE Program. Kendall Printing also donated $200 to the DARE Program.
Police Plaque for Special Olympics
Chief Martin introduced Sergeant Sibenaller. Sergeant Sibenaller presented Mayor Prochaska a
plaque awarded to the Yorkville Police Department by the Illinois Chief's Association for
raising over $5,000.00 for Special Olympics in 2001 with the torch run, the Polar Bear Plunge
and the Mile of Quarters program at the schools.
Mayor Prochaska thanked the Yorkville Police Department for their efforts and presented the
plaque back to Sergeant Sibenaller to display at the Police Department.
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The Minutes of the Regular Meeting of the City Council - February 12, 2002 - page 3
Sergeant Sibenaller also announced his intent to participate in the Polar Bear Plunge again this
year and asked that the City Council sponsor him. He presented the pledge card to Mayor
Prochaska to begin the sponsorship.
Big Brothers/Big Sisters Bowl
Chief Martin announced that the Yorkville Police Department has a team bowling for the Big
Brothers/Big Sister Bowl being held in Plano. He also challenged the City Council's team.
Ground Effects Use of Scales
Chief Martin thanked Ground Effects for allowing the Police Department the use of their scales
for over two years. The Yorkville Police Department purchased some portable scales. Ground
Effects is still allowing the occasional use of the large scales as well.
Mayor Prochaska urged the Yorkville Community to support the local businesses citing all of
the above - mentioned donations as support of our community. He stated that the businesses give
back to the community and they deserve our support.
COMMUNITY & LIAISON REPORT
Alderwoman Spears announced that the Human Resource Commission has been looking for a
suitable location for a visitor's center. The Yorkville Economic Development Corporation and
Chamber of Commerce office are too tight for space. They are now looking at the option of the
City Hall foyer. The idea is to have literature available on area churches, businesses, general
information and residential development. There will be signage on Routes 34 & 47. This will
be discussed at the next Committee of the Whole meeting.
The Mayor stated that the most recognizable place would be City Hall positioned under the
postings board in the vestibule.
OLD BUSINESS
No report.
NEW BUSINESS
No report.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
Rob Roy reek Flood lain Delineation Study v p o S v - EEI
A motion was made by Alderman Kot to approve the agreement for consulting engineering
services for Rob Roy Creek Hydrologic and Hydraulic Study not to exceed $95,000 and to
authorize the Mayor and City Clerk to sign said agreement; seconded by Alderman Besco.
Alderman Kot clarified that at Committee of the Whole it was agreed to pay as we go on this; it
is stated in the agreement under item number one that it is mutually agreed on based on the
scope of work and the amount of money that is available for that phase.
Motion approved by a roll call vote. Ayes -7 Nays -0
Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye
Countryside Parkway Plan Approval
A motion was made by Alderman Kot to approve the Countryside Parkway Plans as presented
by the City Engineer and to forward the plans to Illinois Department of Transportation for their
approval and to authorize the Mayor and City Clerk to sign said plans; seconded by Alderman
Besco.
Motion approved by a roll call vote. Ayes -7 Nays -0
Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye
Transportation Study - Smith Engineering
A motion was made by Alderman Kot to approve the Engineering Study for a Citywide
Transportation Study by Smith Engineering Consultants, Inc. with a cost not to exceed $19,000
and to authorize the Mayor and City Clerk to sign said agreement; seconded by Alderman Besco
Mayor Prochaska stated that this Study goes along with the update of the City's Comprehensive
Plan as a part of the planning procedure.
Motion approved by a roll call vote. Ayes -7 Nays -0
Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye
2001 Water Department Reports
A motion was made by Alderman Kot to accept the June through December 2001 water
department reports as presented; seconded by Alderman Besco
Motion approved by a viva voce vote.
The Minutes of the Regular Meeting of the Citv Council - February 12, 2002 - page 4
River's Edge Letter of Credit Reduction #1
A motion was made by Alderman Kot to approve the Letter of Credit Reduction #1 for River's
Edge Subdivision in the amount of $1,199,975.28 as recommended by the City Engineer;
seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -7 Nays -0
Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Final Plat for Yorkville Market Place, Tucker Development
A motion was made by Alderman Sticka to table the request for Final Plat for Yorkville Market
Place, Tucker Development to February 26, 2002; seconded by Alderwoman Burd.
Motion approved by a roll call vote. Ayes -7 Nays -0
Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye
PUBLIC SAFETY COMMITTEE REPORT
December 2001 Police Report
A motion was made by Alderman Anderson to accept the December 2001 Monthly Police
Reports as presented; seconded by Alderman Munns.
Motion approved by a viva voce vote.
Contract for C.O.P.S. Testing Service
A motion was made by Alderman Anderson to approve the C.O.P.S. Testing Service, Inc.
service agreement for Law Enforcement Written Promotion - Sergeant & Lieutenant not to
exceed $1,200 and to authorize the Chief of Police to sign the agreement; seconded by
Alderwoman Spears.
Mayor Prochaska clarified that this service is to provide the written test and administer the
written test. The list of candidates is good for three years if it is not used.
Motion approved by a roll call vote. Ayes -7 Nays -0
_ Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye
Contract for Fulton Contractors Weather Warning Sirens
A motion was made by Alderman Anderson to approve the Fulton Contracting Company for the
annual maintenance contract for weather warning siren system, not to exceed $1,500 and
authorize the Chief of Police to sign the contract; seconded by Alderwoman Spears.
Motion approved by a roll call vote. Ayes -7 Nays -0
Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye
ADMINISTRATION COMMITTEE REPORT
ICCI Building Inspection Contract Renewal
A motion was made by Alderwoman Spears to approve the Agreement for Building Inspection
Services between the United City of Yorkville, Illinois, and International Codes Consultants and
Inspections, Incorporated and authorize the Mayor and City Clerk to execute the said agreement;
seconded by Alderman Munns.
Mayor Prochaska stated that the corrections discussed at the Committee of the Whole are
reflected in this agreement; `the use of has been added. Administrator Graff stated that Barb
Dettmer was in attendance to answer any questions.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye
A motion was made by Alderwoman Spears to approve the amendment to the building fee
Ordinance as presented; seconded by Alderwoman Burd.
Motion approved by a roll call vote. Ayes -7 Nays -0
Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye
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The Minutes of the Regular Meeting of the Citv Council - February 12, 2002 - Dage 5
Automatic Deduction for Citv Utility Billing
A motion was made by Alderwoman Spears to approve the Automatic Deduct process through
Old Second National Bank for utility billing as presented by the Finance Director; seconded by
Alderman Sticka.
"'- Mayor Prochaska stated that this has been looked for for years as a convenience to our residents.
o� Administrator Graff stated that L.O.C.I.S. verified that the software we paid for is ready and can
be downloaded any time to make a smooth transition between L.O.C.I.S. and the bank.
Alderman Sticka asked for a clarification on the timeline on implementation.
Finance Director Pleckham stated that this will be available for implementation for the next
billing cycle. It was commented that word needs to go out to the community for awareness of
the service. The April City Newsletter and a press release will include this information and
proper procedure.
Motion approved by a roll call vote. Ayes -7 Nays -0
Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye
Letter of Understanding for Annual Audit
A motion was made by Alderwoman Spears to approve FPT &W Ltd. Audit engagement letter
for Fiscal Years 2002, 2003, and 2004 and to authorize the Mayor and City Clerk to sign the
letter; seconded by Alderman Anderson.
Motion approved by a roll call vote. Ayes -7 Nays -0
Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye
ADDITIONAL BUSINESS
None.
r — ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Besco; seconded by
_ Alderwoman Spears.
Motion approved by a viva voce vote.
Meeting adjourned at 7:52 P.M.
Minutes s "in" b
Holly Baker, D u lerk Pro -tem
United City of Yorkville, Illinois
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