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Public Works Committee Minutes 2019 03-19-19Page 1 of 3 APPROVED 4/16/19 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, March 19, 2019, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joel Frieders Alderman Ken Koch Alderman Jackie Milschewski Alderman Seaver Tarulis Other City Officials City Administrator Bart Olson Engineer Brad Sanderson, EEI Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse Alderman Chris Funkhouser Other Guests: None The meeting was called to order at 6:00pm by Chairman Joel Frieders. Citizen Comments: None Previous Meeting Minutes: February 19, 2019 The minutes were approved as presented. New Business: 1. PW 2019-13 Snow Operations Report Director Dhuse reported only small amounts of snow in this time period. 2. PW 2019-14 Fox Highlands – Raintree Village Water Main Interconnect – Change Order No. 1 This is the balancing change order to close out the project and Mr. Sanderson reported a decrease of $49,859.32 due to items not used. This moves to the March 26th Council meeting consent agenda. 3. PW 2019-15 Church Street Sanitary Sewer Improvements – Engineering Agreement Mr. Olson said this is part of the Roads to Better Road project. Design engineering is $13,000 and construction engineering is $15,999. He recommended approval and said it is budgeted. The committee agreed and it moves forward to the March 26th consent agenda. 4. PW 2019-16 2019 Road to Better Roads Program – Contract Award There were 4 bidders with D Construction being the low bid. A portion of the project is in Bristol Township and they have not yet agreed to pay for their $38,000 portion. If not approved, it will be removed from the contract. Mr. Sanderson recommended approval of the $624,997.07 bid. Page 2 of 3 Alderman Frieders questioned the difference in the bid prices. Staff is trying to tighten up cleanup schedules and restoration with D Construction or fines could result. Construction will not start until May 1 and this moves to the consent agenda. 5. PW 2019-17 Fox Hill Unit 7 – Easement Abrogation Mr. Sanderson explained some of the foundations in Fox Hill encroached on city easements. The City met with the builder and it was determined the encroachment would not affect maintenance, so easement rights were vacated for these areas. He recommended approval by the city. Chairman Frieders asked if more frequent city visits were necessary to prevent further situations and if it should be factored into the cost. Mr. Dhuse said the developer has been asked to have contractors familiar with these types of projects, in place in the future. This moves to the March 26th consent agenda. 6. PW 2019-18 Wyland National Mayors Challenge for Conservation This is the second year for this challenge which will take place in April and Ms. Willrett proposed a resolution for the conservation effort. This moves to the March 26th Council meeting on the regular agenda. 7. PW 2019-19 Hanging Baskets Mr. Dhuse suggested flower baskets in the downtown on private buildings and the city will be responsible for the maintenance. The flowers are budgeted and he hopes to expand the program. Alderman Milschewski cautioned about not placing them where the sun will be extremely hot and locations were discussed. Mr. Dhuse is working with Winding Creek Nursery and will order soon. This moves to the consent agenda. 8. PW 2019-20 Utility Box Art Alderman Frieders proposed a program of painting utility boxes similar to those in Aurora. He said each box is painted differently. Contracts are signed along with a release of liability. The artists are not paid and sponsors can be secured for the boxes. Mr. Frieders said this idea gets people involved in city meetings and engaged in the community and builds a list of artists for other projects. He suggested a point of contact person who could act as a curator. Alderman Koch commented he thought it was a good idea and asked who would determine what art is allowed. Mr. Frieders said the city would make the decision. He said the art was well-received in Aurora and it will liven up the downtown. The committee was OK with this project. 9. PW 2019-21 Speed Sign Update There are currently speed devices on Kennedy Rd. and Cannonball Trail and will be rotated to other locations during the year. The various speeds recorded were discussed. Public Works Director Dhuse said there are about 7,000 cars on Cannonball and 5,500-6,000 on Kennedy Rd. per day. It was noted that 20,000 cars a day on a given road is the threshhold for a 4-lane road. Old Business: 1. PW 2018-102 East Alley and Van Emmon Mr. Olson said he now has a revised cost estimate and a timeline for this project. Mr. Dhuse had spoken with the business owners who had differing opinions on how this area should be improved. It was decided to proceed with option #3 discussed at previous meetings. Written consent from Imperial Investments will be needed and they have already verbally approved. City Council approval will also be needed. Page 3 of 3 Additional Business: Chairman Frieders asked if it was possible to speed up the Rt. 34 improvements. Mr. Dhuse explained the status of the project and said it should move faster now. Mr. Olson noted that the city cannot force quicker construction, but he said the IDOT phone number is on the website so citizens can register complaints. Mr. Dhuse noted that the original engineer is back and issues are being addressed. The committee also discussed the location of the shared use path along Rt. 34. Alderman Funkhouser asked if the stop lights on Rt. 34 west could be re-timed since it is becoming more difficult to get across town. It was noted that Rt. 71 improvements will begin soon and the city has been getting competitive prices with D Construction. There was no further business and the meeting was adjourned at 6:49pm. Minutes respectfully transcribed by Marlys Young, Minute Taker