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City Council Minutes 2002 03-12-02 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD. ON TUESDAY. MARCH 12.2002. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Mayor Prochaska asked those present to join him in a moment of silence in memory of Ellsworth Windett, the first mayor of the United City of Yorkville who passed away on Sunday, March 10, 2002. ROLL CALL Clerk Milschewski called the roll. Ward I James Absent Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Munns Present Ward IV Besco Present Spears Present OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. i AMENDMENTS TO THE AGENDA Mayor Prochaska amended the agenda by stating that he received a number of calls from some of the local builders with questions about the adoption ofthe International Building Codes. The mayor asked that the Council table the adoption of the codes and the revision to the amended _ building permit fee ordinance until after the next Committee of the Whole meeting on March 19, 2002. _ Alderwoman Spears informed the Council that the Administration Committee meeting for March 14, 2002 was cancelled- COMMITTEE MEETING DATES Public Works Committee 6:30 P.M., Monday, March 25, 2002 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 F.M., Thursday, March 21, 2002 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Thursday, April 11, 2002 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday, March 28, 2002 City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS: None PRESENTATION: Mayor Prochaska stated that this was the third year for the Illinois Women of Achievement Award. Yorkville resident JoAnne Behrens, coordinator of the Salvation Army Beecher Nutrition Site, was a recipient of one of the awards. Mayor Prochaska presented her with a Certificate of Appreciation for her work with the Golden Diners Program. Ms. Behrens thanked the Council for their support and stated that this is the thirtieth year for the program, which has eighty volunteers providing meals to seniors in the area. i The Minutes of the Regular Meeting of the Citv Council - March 12, 2002 - Wage 2 PLANNING COMMISSION /ZONING BOARD OF APPEAL /SIGN REVIEW BOARD No report- MINUTES FOR APPROVAL A motion was made by Alderman Anderson to approve the minutes of the City Council meeting for February 26, 2002; seconded by Alderman Munns. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the bills from the bill list dated March 8, _ 2002, Checks in the amount of $317,983.09(vendor), $86,709.29(payroll period ending 2/23/02) total $404,692.38: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, Kot -aye, Munns -aye, Sticka -aye, Spears -aye, Anderson -aye REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Ellsworth Windett Mayor Prochaska expressed his sympathies to the family of Ellsworth Windett. The mayor stated that he had occasion to meet with Mr. Windett and he had a wealth of knowledge in the history of the United City of Yorkville and was always willing to share this with others. Coffee with the Mavor Mayor Prochaska reported that Saturday, March 16, 2002 "Coffee with the Mayor" would be held at Club 47. He stated that he did not have the time yet but would advise everyone when he did. Election Dav Mayor Prochaska reminded everyone that March 19, 2002 was Election Day and everyone should get out and vote. He stated that he supported the School Board's referendums because the City's schools are its greatest asset. He opened the floor to the Council for their comments and Aldermen Burd, Anderson and Kot voiced their support for the referendum.. Nicor Mayor Prochaska reported that he received information from Nicor regarding two new programs where gas users could #1 select their users and #2 have a fixed bill. He indicated he would make the information available for anyone interested. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT City Treasurer Allen reported that he had the opportunity to meet with Police Chief Martin to discuss the Police Pension Board. He indicated that he looked forward to working with the administrative staff to provide them with a copy of the City's investment policy. He stated that this would help the Board work in compliance with State laws. CITY ADMINISTRATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Flags Director Eric Dhuse reported that Public Works employees had been taking down flags in the city in order to repair brackets and poles and to replace flags that were in disrepair. Public Works hopes to have all the repairs done by Memorial Day. Also, the wind during the last week had broken a few ornamental lights. i I The Minutes of the Regular Meeting of the Citv Council - March 12. 2002 - nage 3 Fire Hvdrants Mayor Prochaska noted that he saw a press release regarding that day's fire flow testing of the hydrants. Mr. Dhuse reported that fire hydrants were being tested, not flushed, through out the city. Mayor Prochaska asked Mr. Dhuse to please give more notice of this in the future so that the testing information could be placed in the newspapers in order to inform residents. CHIEF OF POLICE REPORT Officer Retiring Chief Martin reported that Officer Jerry Ikemire had tendered his resignation effective Tuesday, March 19, 2002. Chief Martin stated that Officer Ikemire, who has been a Yorkville Police Officer for eleven years, is leaving law enforcement and pursuing self - employment. He stated that Officer Ikemire has done a fine job and will be missed. Chief Martin wished him luck in his new endeavor. COMMUNITY & LIAISON REPORT Alderman Sticka reported that the Library Board had voted to accept a report they had prepared by a consultant. The report concerned an addition to the existing building or construction of a new library. The City Council will be able to review it at the next Committee of the Whole (COW) meeting and it could be accepted at the following City Council meeting. Mayor Prochaska noted that the Council would want to approve the report before the Library takes the next step, He stated that he asked if a few members of the Library Board could attend the COW meeting in order to advise the Council as to what has taken place so far. OLD BUSINESS Alderwoman Spears brought up appointing a chairman to the Redistricting Committee. Mayor Prochaska suggested doing this at the Committee meeting. Alderman Munns stated that they wanted to get this going so someone would be able to attend the first meeting. It was decided that the Committee would have a short meeting to appoint a chairman. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Water Sunnly Svstem Alarm A motion was made by Alderman Kot to approve Wire Wizard of Illinois, Inc. to purchase and install an alarm system for the water supply system not to exceed $2,800.00; seconded by Alderwoman Spears. Alderwoman Spears asked if anyone was still checking to see if a grant was available for this and Chief Martin stated that he is still researching but hasn't found one available yet. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye (Resolution) 2002 -02 MFT for Game Farm Road & Route 34 A motion was made by Alderman Kot to approve the MFT Appropriation Resolution in the amount of $21,189.00 for design engineering for the Route 34 /Game Farm Road Traffic Signal and to authorize the Mayor and City Clerk to execute the said resolution; seconded by Alderman Sticks Mayor Prochaska asked if this was affecting the timing of this project and Administrator Graff stated that it was still on schedule and the light should be installed before school begins in the fall. - Motion approved by a roll call vote. Ayes -7 Nays -0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye Sunflower Estates Unit 1 - Bond Reduction No. 3 A motion was made by Alderman Kot to approve the Sunflower Estates Unit 1, Bond Reduction Number 3 in the amount of $16,901.22 as recommended by the City Engineer; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -7 Nays -0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson-aye, Besco -aye, Burd -aye The Minutes of the Regular Meeting of the Citv Council - March 12, 2002 - page 4 ECONOMIC DEVELOPMENT COMMITTEE REPORT (Ordinance) 2002 -02 PC 2002 -04 Primus Corporation Rezone A motion was made by Alderman Sticka to approve PC 2002 -04 Primus Corporation Rezoning of 3 acres to B3 located in the Fox Hill Development: seconded by Alderman Anderson. Alderman Sticka commented that this is an agreement that was made some time ago to exchange land on Route 34 for business zoning with parkland. Mayor Prochaska clarified that the rezoned area is adjacent to property that is already zoned B3. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson-aye, Besco -aye, Burd -aye, Kot -aye Building Department Reports A motion was made by Alderman Sticka to accept the November 2001, December 2001 and the January 2002 building reports as presented, seconded by Alderwoman Spears. Motion approved by a viva voce vote. Yorkville Economic Development Corporation - Citv's Contribution A motion was made by Alderman Sticka to accept the three -year commitment between the Yorkville Economic Development Corporation and the United City of Yorkville with an annual amount of $45,000.00, which will include 2003, 2004, and 2005; seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye Adoption of 2000 International Buildin Codes A motion was made by Alderman Sticka to table the approval of the ordinance for the adoption of the 2000 International Code Council Building Codes; seconded by Alderwoman Burd. Motion approved by a roll call. vote. Ayes -7 Nays -0 Besco -aye, Burl aye, Kot -aye, Munns -aye, Spears -aye, Sticka-aye, Anderson -aye - I Revision to Amended Building Permit Fee Ordinance A motion was made by Alderman Sticka to table the approval of the revised ordinance amending building permit fees; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -7 Nays-0 Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye (Resolution) 2002 -03 Yorkville Garden Apartments - Intention to Issue Revenue Bonds A motion was made by Alderman Sticka to approve the Resolution of Intention to issue revenue bonds for Yorkville Gardens L.L.C., in an aggregate principal amount not to exceed $15,000,000.00 and approval of the revenue bond ordinance is contingent on a development agreement between both parties addressing building design, construction improvements and developmenR site plan; seconded by Alderwoman Spears. Mayor Prochaska noted that Anthony Birkla from Brisbon Development was present and asked the Council if they had any questions for him. Alderman Sticka asked if he had seen the motion and understood what it involved from the developer's standpoint. He also asked if the developer had any problems with it. Mr. Birkla stated he had seen it and everything was in order. Administrator Graff pointed out that Mr. Birkla met with the adjacent developer, Tucker Development. Mr. Birkla reported that he spoke with John Donahue, vice -- president of Tucker regarding their plan for the apartments. He showed him the renderings and Mr. Donahue expressed his surprise not only at Brisbon's product but also at the opportunity to meet the developer "next door ". Mr. Graff expressed appreciation in Mr. Birkla's effort. Mayor Prochaska asked Attorney Kramer to clarify that the final vote would be subject to a development agreement, which he did. The Minutes of the Regular Meeting of the City Council - March 12. 2002 - page 5 Alderman Sticks stated that it is not the City of Yorkville that will be issuing the bonds or taking on a bond obligation. Motion approved by a roll call vote. Ayes -7 Nays -0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye PUBLIC SAFETY COMMITTEE REPORT Police Reports A motion was made by Alderman. Anderson to accept the February 2002 monthly police report as presented; seconded by Alderwoman Spears Motion approved by a viva voce vote. Lightenine Siren A motion was made by Alderman Anderson to accept the Lightening Siren policy as presented by the Chief of Police, seconded by Alderwoman Spears. Alderman Anderson commented that the latest revision the Council received contained a change to page 1 section 4 paragraph D, which now indicates the date of April 1 St to coincide with the date the siren is operational. Alderman Kot asked if the other government agencies such as the school district, do not approve the policy, is it still in effect. Attorney Kramer stated that he was not worried about this and Chief Martin stated that he had spoken with the school district and they were willing to look over the policy and agree to it for the safety of the school children. Administrator Graff stated that the City does contract out for events and how would they hold these groups liable? Attorney Kramer stated that a clause should be placed in the rental contract.. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka aye, Anderson -aye, Besco-aye, Burd -aye, Kot aye Purchase of a Squad Car A motion was made by Alderman Anderson to approve the purchase order to purchase a 2002 Chevrolet Impala Squad car not to exceed $19,000.00 as presented by the Chief of Police, contingent on FYO 1/02 capital budget, development fee revenue collection for payment of the vehicle before April 30, 2002; seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nay" Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot aye, Munns -aye ADMINISTRATION COMMITTEE REPORT (Ordinance) 2002 -03 Fog Industrial Bond Issue A motion was made by Alderwoman Spears to approve the Bond Ordinance for the Fox Industrial Park public improvement not to exceed $625,000.00; seconded by Alderwoman Burd Mayor Prochaska commented that Kevin McCanna of Speer Financial was present and asked if the Council had any questions for him.. A dministra tor Graff asked Attorney Kramer if the Council should be authorizing Mr. McCanna or Finance Director Traci Pleckham to sell the bonds or was this all- inclusive in the ordinance. Mr. Kramer stated that this was usually included in the ordinance and a separate motion was not needed Mayor Prochaska noted that this process would close on March 25, 2002 and this would be in time for the bids that were presented to the city. He stated that the bid was accepted subject to the city getting the bonds before March 27, 2002. Administrator Graff asked what the interest rate was for the bonds and Mr. McCann stated that the rate was 4.498% for ten years. Alderwoman Spears asked if Union Bank and West Bank (two banks interested in opening branches in Yorkville) were contacted regarding the bonds. Mr. McCanna stated that four banks were contacted and three, Castle Bank, Old Second and Union Bank, responded. Castle Bank came in with the best bid but after the bids were accepted, he realized that the bonds were to be The Minutes of the Regular Meeting of the Citv Council - March 12, 2002 - uaffe 6 designated bank qualified. This meant that City would state that they would not issue anymore that 10 million dollars on bonds this year. He felt that because of the City's water issues, it was too early in the year to commit to this limit. He declined the bank offers and went into the general market place where the bonds were purchased by Bernardi Securities. Motion approved by a roll call vote. Ayes -7 Nays -0 Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye Architect for Citv Hall/Police Department A motion was made by Alderwoman Spears to approve Williams Architect to conduct the Office Space Program Analysis Study for City Hall/Police Department, not to exceed $10,000.00; seconded by Alderman Munns. Administrator Graff stated that the firm would be doing an analysis of current use and project for the future use of the building. The study should be completed in 90 days at which time the City will know how to redesign the space to meet its demands. Alderwoman Burd commented that it was nice to be able to use a company that includes someone who went to school in Yorkville and is enthusiastic in his plan for the use of the facility. Motion approved by a roll call vote. Ayes -7 Nays -0 Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye ADDITIONAL BUSINESS None. ADJOURNMENT Mayor Prochaska noted that there was no Executive Session as indicated on the agenda_ He entertained a motion to adjourn. So moved by Alderwoman Spears; seconded by Alderman Munns. Motion approved by a viva voce vote. u' Meeting adjourned at 7:37 P.M. y i Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING March 12, 2002 PLEASE SIGN IN! NAME: ADDRESS: f t SIGNIN