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City Council Minutes 2002 03-26-02 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD, ON TUESDAY, MARCH 26 2002. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Absent Munns Present Ward TV Besco Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Prochaska amended the agenda by deleting item 93 - Proposed FY -2/03 Budget under the A dministrati on Committee Report. He stated that the discussion would take place after the public hearing regarding the budget. COMMITTEE MEETING DATES Public Works Committee 6:30 P.M., Monday, April 22, 2002 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Thursday, April 18, 2002 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Thursday, April 11, 2002 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday, March 28, 2002 City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS: None PRESENTATION: Mayor Prochaska stated that the presentation for Jerry Ikemire was being postponed until the next City Council meeting, as Mr. Ikemire was unable to attend. He thanked the members of Citizen's Police Academy for attending. PLANNING COMMISSION /ZONING BOARD OF APPEAL/SIGN REVIEW BOARD Alderman Sticka reported that the Plan Commission held two meetings in the month of March. The first on March 13 was for continuation of public hearings started in February. Items discussed were: • Wyndham Deerpoint - at the February meeting, local farm families expressed their concerns about the proximity of housing next to active farms but this was not discussed at the continuation. Residents from Country Hills attended and were concerned about construction traffic. • Marker & Associates - Heartland II - this drew the most attention. Key concerns presented regarded traffic on Spring Street and West Road; the presence of a business in a residential subdivision; lot size (less than 12000 feet) and drainage. • Valentine Property - this regarded the annexation of property located west of the old location of Little Joe's/Bristol Tap. Mr. Valentine would like to annex his property under manufacturing zoning. He would also like an agreement to annex the property across Cannonball The Minutes of the Regular Meeting of the Citv Council - March 25, 2002 - Mgt 2 Trail where the rental business was located before it burned down as he intends to rebuild the business. The agreement for this piece of property would be annexation upon contiguity. Concerts were voiced about the wetlands, and the type of business that might be located there, The zoning is keeping with the existing manufacturing zoning which Amurol is part of The following Public hearings were discussed at the March 20, 2002 Plan Commission: • PC 2000 -11 Northgate - located at Route 47 and Galena Road, this area is proposed for business and multifamily. The adjacent property owners presented a list of objections to the development which included the dislike of its appearance, the density, entrances, etc. Comments from the Plan Commission were in agreement with the residents. • PC 2002 -07 Greenbriar - This concerned changing zoning from multifamily to single family • PC 2002 -08 Scott & Lisa Sleezer and PC 2002 -01 Elizabeth Collins - these public hearings were tabled. Old Business of the Plan Commission consisted of voting on the subdivision plat for Menard's, which passed unanimously. They also voted on the Ratos' plat, as required by IDOT, allowing access to Menard's. This was also passed unanimously. New Business concerned PC 2000-11 - Northgate. The Commission voted unanimously to continue the deliberations of the rezoning and unanimously to annex the property. The rezoning for Greenbriar was unanimously voted in favor of Alderwoman Burd commented that she noticed while reading letters to the editor of the Record Newspaper regarding the Heartland Development that some citizens seem confused that the members of the Plan Commission are elected officials. She asked the press present to clarify that the Plan Co members are appointed. She stated that they make recommendations to the City Council and so far these items have not come before the elected officials for considerations. Alderman Sticka noted that the Heartland Development was discussed in a Public hearing so citizens could have the opportunity to voice their opinions to the Plan. Commission. Mayor Prochaska stated that it is his understanding that the developer is going to a re -draw of his development based on the comments from the public hearing. MINUTES FOR APPROVAL A motion was made by Alderwoman Spears to approve the minutes of the City Council meeting for March 12, 2002: seconded by Alderman Munns. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the bills from the bill list dated March 21, 2002. Checks in the amount of $191,697.57(vendor), $82,661.12(payroll period ending 3/9/02) total $274,358.69: seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Bird -aye, James -aye, Kot -aye, Munns -aye, Sticka -aye, Spears -aye REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Annointment of Elden Madden Mayor Prochaska stated that he would like to recommend Elden Madden to fill the position on the Human Resource Commission (HRC) vacated by Robert James. He stated that Mr. Madden would fill the position until August 2002 and would then be eligible for reappointment. He explained that Mr. Madden was a former Yorkville mayor, alderman and public works director and would be bring a wealth of knowledge to the HRC. Mayor Prochaska entertained a motion to - approve the appointment of Elden Madden to the Human Resource Commission. So moved by Alderman Sticka: seconded by Alderman Kot. Alderwoman Spears commented that she felt that this was an excellent choice and that he would be an asset to the HRC Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, James -aye, Kot aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye Minutes of the Regular Meeting of the Citv Council - March 26.2002 - Da %L3 Lieutenant Aunointment Mayor Prochaska noted that this appointment marks a beginning for the City of Yorkville, as it is the first appointment and/or promotion recommended by the Fire & Police Commission Mayor Prochaska asked Officer Donald Schwartzkopf, Chief Harold Martin and City Administrator Tony Graff to come forward. Mayor Prochaska swore Officer Schwartzkopf in as lieutenant Mayor Prochaska acknowledged Lt. Schwartzkopf s service to the community and expressed his appreciation for his work in the community. Lt. Schwartzkopf stated that it has been an honor to work for the city. Town Meeting Mayor Prochaska discussed the upgrading and expansion of the City's water system. He recommended to the Public Works Committee that a Town Meeting be held to discuss the project with residents. The meeting would also include the City Engineer and City Finance Director. The mayor stated that this is the single largest Public Works project that the City has seen. He stated that he felt it was important to get information out to the citizens regarding the project. He asked the Council if they were agreeable to hold the meeting on April 30, 2002 at 7 :00 P.M. There were no objections and Alderman Sticka commented that this is something that needs to be discussed with the public, especially the fiscal impact of the project. Mayor Prochaska stated that the information regarding the meeting would be in the newsletter sent to residents. He asked Mr. Graff to check the availability of the Beecher Center and stated that the location would be announced. Job Fair The Mayor reported that the Yorkville Economic Development Corporation (YEDC) was sponsoring a job fair at the Beecher Center on March 27, 2002 from 10:00 A.M. to 4:00 P.M. Local businesses and Waubonsee College would be represented. The mayor indicated that some businesses would be conducting interviews. Lynn Dubajic, YEDC president, was present in the audience and added that there would be workshops on resume writing and interviewing. She also stated that there would be demonstrations on the Internet Collegiate Network. Golf Outing Mayor Prochaska reported that flyers were out for the City golf outing on May 10, 2002 at Blackberry Oaks Golf Course. He stated that it was a "shotgun start" at 11:30 A.M and the cost was $95.00 per person. This cost includes golf and dinner but those interested in dinner only were welcome to attend for $25.00 per person. TriCity Challenge Mayor Prochaska reported on a new event that is being sponsored by the YMCA, and the cities of Yorkville, Plano and Sandwich. The event is a triathlon that will begin in Yorkville with canoeing to Silver Springs State Park, continue with biking to Plano and runnin to Sandwich. The event is May 18, 2002 starting at 8:30 A.M. He reported that approximately 300 participants have registered so far CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT City Treasurer Allen requested a motion for the approval of the Monthly Treasurer's report for February 2002 as presented So moved by Alderwoman Spears: seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye Mr. Allen thanked Administrator Graff for the providing him with information regarding the water project. He stated that he attended a meeting on March 25, 2002 and learned more about the proposal for the water project. CITY ADMINISTRATOR'S REPORT Administrator Graff reported on the Blackberry Creels project He stated that environmental consultants were interviewed and one is going to be presented to the City Council at the Committee of the Whole meeting on April 2, 2002. He reported that a request was made by the consultant to do soil boring testing in order to identify the soil condition, bedrock, ground water, etc. This information is needed to analyze the impact of the sewer on the creek area. Citizens in the area of the testing are being contacted in order to get authorization from them to go onto their property. The testing will begin in about 30 days. The Minutes of the Regular Mgeting of the Citv Council - March 26, 2002 - Dag! 4 Mr. Graff stated that the consultants will also examine the environmental impact of the alternative routes. FINANCE DIRECTOR'S REPORT Finance Director Pleckham reported on the Fox Industrial Park Bonds. She stated that the City Treasurer following the City's investment policy has transferred the bond proceeds to the recommended account at Castle Bank at a variable rate of 1.9 %, She requested that the mayor and aldermen sign signature cards. Mrs. Pleckham also gave an update on the FY02/03 Budget. She stated that a public notice was submitted for a public viewing of the budget effective March 29, 2002 and a public hearing is scheduled for April 9, 2002. Attorney Kramer stated that a motion was needed for the signing of the signature cards. A motion was made by Alderman Besco to authorize the mayor, aldermen and city treasurer to sign the signature cards: seconded by Alderwoman Spears. Alderman Sticka asked for clarification on what the motion was for. Mayor Prochaska explained that an account was opened to hold the funds needed for the industrial park project and the motion was to authorize the signing of the signature cards. Mr. Graff stated that the ordinance for the bond contained language regarding this account and also a second account that will need to be opened later. This keeps the funds from being intermingled with any other funds. Motion approved by a roll call vote. Ayes -7 Nays -0 James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye DIRECTOR OF PUBLIC WORKS REPORT No report. CIIIEF OF POLICE REPORT Grant for Radios Chief Martin requested that the City Council authorize the mayor to sign a Request for Proposal (RFP) for a grant from the Illinois Criminal Justice Information Authority. Chief Martin reported that the director of the Kendall County Cooperative Police Assistance Team (CPAT) approached him in reference to a grant for new radios. The Illinois Stated Police are changing to a new radio system. They would like the new system to include groups like CPAT. The radios are about $3,500.00 apiece. The grant would be for about $16,605.00 and CPAT will cover the ten percent match. The City of Yorkville is able to apply for the grant, however CPAT itself is not. He stated that he just found out about the grant and the information is due on March 29, 2002. This did not give hum time to bring the matter to the Public Safety Committee and then to the City Council. The grant is written but needs the mayor's signature so it could be sent out on March 27, 2002. Mayor Prochaska clarified that the grant was for the upgrade of the police radios and there is a matching portion, which CPAT will be covering. The motion needed was for the application of the grant. Chief Martin confirmed this. A motion was made by Alderman Kot to authorize the mayor to sign the grant application: seconded by Alderwoman Spears. Motion approved by a roll tail vote. Ayes -7 Nays -0 Kot -aye, Mums -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye COPS Grant Chief Martin reported that the City of Yorkville received a COPS in School Grant for $125,000.00 for three years. He thanked Speaker of the House, Dennis Hastert for his assistance in obtaining the grant, which allows for an officer to be at the Yorkville Middle School. Defibrillators Chief Martin reported that the Police Department was able to obtain a grant in the amount of $1,497.00, which will pay for another defibrillator. This will be added to the two units obtained from Edwards Hospital. Training on the use of the defibrillators will begin in April. He thanked Alderwoman Rose Spears for finding the information on this grant. The department's goal is to outfit all the squad cars with units. Scholarshiu Grant Chief Martin reported that a grant of $1,000.00 was received from PRIMA, a risk management group, to be used to attend a PRIMA conference in San Antonio, Texas May 14 through May 17 2002. The total cost of the conference is $1,200.00. i The Minutes of the Regular Meeting of the Citv Council - March 26, 2002 - nage 55 Police Chief Orientation Chief Martin reported that he would be attending a forty hour New Police Chief Orientation April 15' through April 19* 2002. Mayor Prochaska expressed his appreciation to Representative Hastert for helping with the COPS grant and Alderwoman Spears for finding out about the defibrillator grants He asked if the defibrillator training was still open and Chief Martin stated that he would get more information for the mayor. COMMUNITY & LIAISON REPORT j No report. 1 OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT (Resolution) 2002 -04 Special Tax Bond Policv A motion was made by Alderman Sticka to approve the Resolution approving a Special Tax Bond Policy as presented: seconded by Alderman Kot. Alderman Sticka commented that this allows bond to be issued in order to bring in public improvements in new subdivisions. The bonds are paid off by the taxes of he new residents. Mayor Prochaska commented that this policy would allow new growth pay its way in infrastructure and other items allowed under the policy. Motion approved by a roll call vote, Ayes -7 Nays-0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye PUBLIC SAFETY COMMITTEE REPORT No report. i ADMINISTRATION COMMITTEE REPORT (Ordinance) 2002 -04 School Transition Fees A motion was made by Alderwoman Spears to approve the United City of Yorkville School Transition Fee Ordinance and Amendment to the United City of Yorkville Existing School Transition Fee Ordinance and to authorize the Mayor and City Clerk to execute said document: seconded by Alderman Munns. Mayor Prochaska asked City Attorney Dan Kramer about the intergovernmental agreement referenced in the ordinance. Mr. Kramer stated that the agreement doesn't tale effect unless this ordinance passes. Alderman Sticka asked the mayor to state how much the fees would be increased and Mayor _ Prochaska explained that the fees were being increased from $1,500.00 /unit to $3,000.00 / unit and would be effective for any new development, PUD or annexation agreements entered into after its passage date. He stated that it was not retroactive. Alderwoman Spears commented that the cost to educate one student in the Yorkville schools for a year is $6,731.00. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye The Minutes of the Regular Meeting of the Citv Council . March 26.2002 - na e 6 � 1~ (Ordinance) 2002 -05 Amended Building Permit Fees A motion was made by Alderwoman Spears to approve the Ordinance amending Ordinance 1994- 21 Building Permit Fees and revoking all prior Building Permit Fee Ordinances as presented and to authorize the mayor and City Clerk to execute said ordinance: seconded by Alderman James. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot aye, Munns -aye Pronosed FY 02/03 Bud e� t & Salaries for FY 02102 Budget A motion was made by Alderwoman Spears to continue the Proposed FY 02/03 Budget and the Resolution for Salaries for FY 02/03 Budget until the April 9, 2002 City Council meeting: seconded by Alderman Sticka. i Motion approved by a roll call vote. Ayes -7 Nays -0 Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot aye, Munns -aye, Spears -aye Library Buildin Program A motion was made by Alderwoman Spears to accept the library Building Program for the Yorkville Public Library as presented: seconded by Alderwoman Burd. Mayor Prochaska thanked the Library Board and the Library staff for the amount of work put into getting the report together. He stated that it will be a good tool for the future of the library. Alderwoman Spears commented that it is an excellent report. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka aye ADDITIONAL BUSINESS City Treasurer Allen wished everyone a "Happy Easter ". School Board member, Dave Dockstader, thanked the City Council for passing the Transition Fee Ordinance. He stated that this, along with the passing of the two school referendums, should help keep the schools up with the growth of the community. He indicated that the School Board and City needed to keep building on their relationship with each other. Alderman Munns stated that as long as the community sees that the money coming into the schools is spent wisely, there should be no problem getting referendums passed in the future. Mr_ Dockstader stated that the School Board was hoping not to disappoint anyone. . Mayor Prochaska wished everyone a "Happy Easter" and a good spring break. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderwoman Burd, seconded by Alderman Munns. Motion approved by a viva voce vote. Meeting adjourned at 7:37 P.M. Minutes submitted by: -- Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING March 26, 2002 PLEASE SIGN IN! NAME: ADDRESS: AO 1 n ��II nn wrfi �vl A dr SK'iNIN � S N, Es JEn/SE n/ o a%A, «` E I CITY OF YORKVILLE MONTHLY TREASURERS REPORT FOR THE MONTH OF FEBRUARY AS OF FEBRUARY 28, 2002 FUND BALANCE REVENUE EXPENSE TRANSFER BALANCE General 928,867.89 282,818.60 362,981.75 0.00 848,704.74 Water 148,353.84 62,712.76 53,578.68 0.00 157,487.92 Wtr Impry Exp 128,423.76 28,900.00 54,811.58 0.00 102,512.18 Motor Fuel 219,946.51 14,642.63 10,296.56 0.00 224,292.58 Mun. Bldg. 100,234.31 3,300.00 6,377.79 0.00 97,156.52 Sewer Maint. (98,583.79) 31,118.93 21,961.05 0.00 (89,425.91) Sanitary Sewer 647,049.94 44,462.00 6,150.30 0.00 685,361.64 Land Cash 160,175.28 15,011.00 1,159.34 0.00 174,026.94 Land Aquistion 59,645.72 0.00 0.00 0.00 59,645.72 Working Cash 123,179.63 193.90 0.00 0.00 123,373.53 South Sewer 10,673.50 0.00 0.00 0.00 10,673.50 Trust & Agency (263,906.26) 141,519.94 187,338.91 0.00 (309,725.23) Debt Service (87,663.46) 6,418.00 111,446.69 0.00 (192,692.15) PD Capital 81,974.88 3,500.00 8,796.91 0.00 76,677.97 PW Capital 15,544.36 9,900.00 0.00 0.00 25,444.36 TOTAL 2,173,916.11 644,497.76 824,899.56 0.00 1,993,514.31 Robert(Y Allen Treasurer