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City Council Minutes 2002 04-09-02 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD. ON TUESDAY. APRIL 9.2002. Mayor Prochaska called the meeting to order at 7:03 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward H Burd Present Kot Present Ward III Anderson Present Munns Present Ward 1V Bewo Present Spears Present OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. i AMENDMENTS TO THE AGENDA None. COMMITTEE MEETING DATES Public Works Committee 6 :30 P.M., Monday, April 22, 2002 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Thursday, April 18, 2002 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Thursday, April 11, 2002 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday, April 25, 2002 City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS: None PRESENTATION: Mayor Prochaska, along with Police Chief Martin, Lieutenant Schwartzkopf and City Administrator Graff, presented Jerry Ikemire with a plaque recognizing his eleven years of service to the City of Yorkville as a police officer. They expressed their gratitude and offered best wishes for Mr. Ikemire's future endeavors and retirement. Ms. Pat Aubrey, President of the Citizens Police Academy Alumni, presented Mr. Ikemire with a token of their appreciation for his years of service. PUBLIC HEARING 2002/2003 BUDGET ORDINANCE Mayor Prochaska entertained a motion to enter into a Public Hearing for the purpose of discussing the proposed 2002 /2003 Budget Ordinance. So moved by Alderman Kot: seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes -8 Nays -0 Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye City Administrator Tony Graff presented an overview of the 2002/2003 Budget. He stated that the budget was prepared through meetings with the city's department heads, staff and the Mayor. The Minutes of the Regular Meeting of the Citv Council - Auril 9, 2002 - nage 2 In March, a budget was presented to the Administrative Committee, which reflected revenue streams of $5,334,184.00 and expenses equal to that. The overall change in revenue is 3.63% over last year's budget after revisions. The Finance Department had the largest increase (19 %) but this where funds were realigned out of Public Works and other departments so that salaries are co ming out of the proper departments. By following standard practices recommended by the City's auditors and Finance Director Pleckham, line items should now be in the proper departments. All the departments have been satisfactorily staffed and a hiring freeze is in place however there will be replacement hiring. The budget reflects a 3.5% Cost of Living Adjustment (COLA) increase as recommended by the Mayor and Administration Committee and 1.5% merit increase based on reviews. An ordinance regarding a 5% cap in salary increases along with the budget ordinance will be presented to the City Council at the next meeting. Highlights of the budget include Walnut Street repairs, water improvement, and sanitary sewer improvements. Capital equipment purchases include squad cars for the Police Department. A new utility truck and dump truck were included under Streets and Alleys Capital Budget, however funds are being realigned so that $50,000.00 can be put back in the budget for an engineering review of the streets in the older sections of the city. The Mayor discussed with the Park Board that they spend some of their capital dollars that they have in reserve this year rather than next year. The Board seemed to agree with the Mayor's proposal. This is currently being worked on and will be presented to the Administration Committee. This will bring the City's contingency back into the range of $32,000.00 to $33,000.00. Mr. Graff stated that Mrs. Pleckham was still working on the budget. The City was looking for any public input. Mr. Graff stated that they hoped to have a budget ordinance distributed to the Council by the Committee of the Whole meeting April 16, 2002 and have the ordinance presented for a vote at the April 23, 2002 City Council meeting. He stated that State statute requires the budget be passed by April 30' Mr. Graff also added that the Administration Committee was able to get Blue Cross/Blue Shield to give the City a revised premium starting May 1, 2002, which will coincide with the fiscal year and is included in the budget. He stated that he believed that every contract the City has which effects the budget now begins on May I'. Mayor Prochaska commented that there are a few studies included in the budget, such as the one for Rob Roy Creek Flood Study, which the city is looking at developers to help support the cost of Another item on the budget, the Illinois Department of Transportation Grant for a signal at Route 34 and Game Farm Road, will be used to construct the traffic light at the site. The City has funded the engineering study for this. The floor was opened for questions or comments. There were none. Mayor Prochaska entertained a motion to close the Public Hearing. So moved by Alderman Sticka: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye (Alderman James left the Council Chamber and was not present for the vote) PLANNING COMMISSION /ZONING BOARD OF APPEAL/SIGN REVIEW BOARD No report. MINUTES FOR APPROVAL - A motion was wade by Alderman Anderson to approve the minutes of the City Council meeting from March 26, 2002: seconded by Alderwoman Spears. Motion approved by a viva voce vote. A motion was made by Alderman Anderson to approve the minutes of the Town Meeting from January 31, 2002: seconded by Alderwoman Spears. Motion approved by a viva voce vote. Minutes of- the Reeular Meeting of the Citv Council:- Aoril 9..2002 - nase 3 BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the bills from the bill list dated April 3, 2002. Checks in the amount of $148,633.58(vendor), $88,145.89(payroll period ending 3/23/02) total $236,799.47: seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, Kot -aye, Munns -aye, Sticka -aye, Spears -aye, Anderson, Besco -aye (Alderman James left the Council Chamber and was not present for the vote) REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Citv of Yorkville Flag Mayor Prochaska called everyone's attention to the new City of Yorkville Flag hanging in the City Council Chambers. He stated that City employees Bill Barkley and Liz D'Anna prepared the flag for hanging. He thanked them for their efforts. Proclamation for Volunteer Week Mayor Prochaska read a proclamation for Volunteer Week April 2l" through April 27 See attached copy. He asked everyone to take a moment to realize how many things volunteers do in the community: coaching, senior services, youth programs, etc. He thanked all the volunteers who help make the City of Yorkville the place that it is. Coffee with the Mavor Mayor Prochaska thanked Jo -Rics for their graciousness in hosting the Coffee with the Mayor on April 9, 2002. He stated that a good group of people attended for some friendly discussion. He reported that the New Life Assembly Church would host the next Coffee with the Mayor on April 20, 2002. Town Meeting Mayor Prochaska reminded everyone that the Town Meeting would be held April 30, 2002 at 7:00 P.M. at the Beecher Center. The subject to be discussed will be the upgrading and expansion of the City's water system. Water Proiect Mayor Prochaska reported on information from Engineering Enterprises, Inc. (EEI) which he passed out to the Council before the meeting. The information concerned a letter from the Illinois Environmental Protection Agency (IEPA) regarding Yorkville's water project for lime softening. The IEPA rejected the project so EEI did further investigation and found that due to the fact that the project is now for a lime softening system rather that a cation system, the project is bigger and will take longer to complete. The IEPA is concerned that Yorkville is going beyond the State mandated compliance date of December 7, 2003. The water project itself was not rejected but rather the time line for completion. The estimate for completion is late 2003 or early 2004. Mayor Prochaska expressed his concern that this might affect the low- interest loans the City needs for the project. Ronald Drainer of the IEPA sent a letter that states that the City's status should not disqualify it from receiving the loans. EEI will stay in contact with the IEPA on Yorkville's behalf so that the project moves along. Alderman Sticka commented that he felt that the City has done its best with this program. He stated that the City waited for years while the United States Government set a standard. Mayor Prochaska read the last paragraph from EEI's letter, "In conclusion, we believe that it is clear that the agency is aware that the city is making a good -faith effort to move towards radium compliance. In addition, it is clear to the agency that the United City of Yorkville is ahead of a number of other municipalities that are continuing to wrestle with their approach to this issue. At this time, the city has developed an approach that is consistent with the IEPA's regulations and it will only be a matter of time to finalize the remaining planning issues and the design, bidding and construction of the facilities." The Mayor reiterated that he wanted to keep the Council up to date with the project. CITY CLERK'S REPORT No report. The Minutes of the Regular Meetine of the Citv Council - Anril 9.2002 - nape 4 CITY TREASURER'S REPORT City Treasurer Allen had no treasurer's report but wanted to go over information relating to the Town Meeting and the water project. Mr. Allen questioned the cost of the project and the intended methods for payment. City Administrator Graff explained that the numbers for the total cost of the project were not finalized but when considering the Moser Development Project the cost could be approximately $20 million. Mayor Prochaska indicated that Moser would be required to cover their cost and Mr. Graff stated that the City's portion was approximately $16 million. Mayor Prochaska and Mr. Graff informed Mr. Allen that the cost would be funded through 1EPA low- interest loans. Also, the City has been awarded a $1 million grant from the United States Environmental Protection Agency ( USEPA) thanks to the efforts of Speaker of the House Hastert. There is also a pending $500,000.00 grant from Illinois First Projects. The City's grant has been accepted but the State is currently prioritized projects. The city is waiting to see if funds have been allocated for its project. Mr. Graff stated that the City is working with State and Federal Representatives to see if any other funds are available, however with Homeland Security a top priority, funding for other projects have been placed on hold. Mayor Prochaska indicated that these questions will be better answered at the Town Meeting because the finance and engineering consultants who have more of the details will be present. He also stated that the point of the Town Meeting was to discuss this with the public. Mr. Allen expressed his concern that the public be well informed and comfortable with the project. He was concerned that there was such a small turnout for the Budget Public Hearing and no comments. He stated that he would like to see more interest from the public and also asked if the public would vote on the financing for this if it came to a referendum. Mr. Graff stated that this a federally mandated project. If the City of Yorkville does not finance and perform the project, the USEPA will come into the community and they will do the project and charge their cost to Yorkville. He also stated that the city is looking at ways of financing the project where the cost is fair and equitable to current and future residents. Mr. Graff explained that revenue streams such as connection fees, which were raised from $400/home to $800/home with the additional $400 earmarked for water expansion, have already been identified for the project and the public will be presented with the payment options. Mr. Graff explained that there are actually two projects to be undertaken by the City, water expansion and radium compliance. The connection fees will be paying for the expansion portion of the project and a $25/home bimonthly fee will be applied to the radium project and will be in place until the loan is paid off He also commented that the local newspaper has had at least three articles regarding the water project and fees related to it so he felt that every effort is being taken to inform the public. He stated that packets for the Town Meeting will be available approximately seven to ten days before the meeting for the press so they can publish more information before the meeting. Mr. Allen stated that the public needs to know how much is water expansion versus the radium project. He stated he would like the public to know how much it would cost if the federal government did the project. Would it be a dramatic difference? Mr. Graff stated that the City would know what the engineering estimate would be but as to how the federal government will apply collection is unknown. He stated that he could ask the USEPA and the 1EPA if there is any historical data regarding the where they have had to go into a community and take over the program. He stated that he felt they would have the similar type of financial approach that the City has. Mayor Prochaska reiterated that several years ago the City started the Water Improvement and Expansion Fund so that revenue could be identified for projects that might be needed as the community grew and that more information will be available regarding the water project at the Town Meeting. Mr. Allen thanked the Council for their time. CITY ADMINISTRATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Director of Public Works, Eric Dhuse, reminded the Council that hydrant flushing would done April 14'` through April 27 from 6:00 A.M. to 6:00 P.M. He indicated that signs would be set out in the neighborhood being flushed the night before so that the residents would be aware this was being done The Minutes of the Regular Meeting of the City Council - April 9.2002 - Da t 55 CHIEF OF POLICE REPORT Lightening_ Detection Pro Chief Martin reported that there would be a Lightening Detection Program at the Police Department on April 24, 2002. Also, he stated that the weather warning system was up and operational at all five locations. Chamber of Commerce Seminar Chief Martin reported that the Chamber of Commerce was hosting a seminar, "How Safe is Your Business" on April 25, 2002 at noon. He handed out a flyer regarding the seminar. Members of the Yorkville Police Department would be making presentations at the seminar. Route 47 Railroad Crossing Chief Martin reported that Steve Klein from the Illinois Department of Transportation (IDOT) would be attending the Public Safety Committee meeting on April 25, 2002 at 6:30 in reference to the repairs to the Route 47 railroad. crossing. Mayor Prochaska clarified that IDOT would be doing a full rehab of the crossing, not a temporary repair. Mr. Graff stated that this was correct and that IDOT was going to use a new system tested for heavy traffic areas. Officers Reco gnized Chief Martin reported that Officers Stroup, Helland and Pleckham were recognized by the Alliance Against Intoxicated Motorists (AAIM) for the number of arrests they made during 2001. Letter of Commendation Mayor Prochaska asked Chief Martin to comment on the letter of commendation that he received for Officer Pleckham and canine officer, Jumbo. Chief Martin reported that while assisting the Kendall County Cooperative Police Assistance Team (CPAT), the officers uncovered twenty - three pounds of cannabis and a hand gun. COMMUNITY & LIAISON REPORT Alderman James reported that the Park Board selected two members, Bill Wedge and Lisa Scherer, to participate on the ad -hoc committee. The first meeting would be April 17, 2002 at 6:00 P.M. OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT (Resolution) 2002 -05 Cannonball Estates - Street Name ChanU Alderman Kot commented that the motion before him was for a resolution and he had not seen this resolution. Mayor Prochaska stated that he had copies of the final version of the resolution. A motion was made by Alderman Kot to approve the Resolution changing the street name in Cannonball Estates - Unit 1 from "Meadow Lane" to "Meadowview Lane ": seconded by Alderman Besco. Alderman Sticks stated that at an earlier meeting, it was discussed to change the name to "North Meadow Lane ". He missed a later discussion on this subject and asked for clarification. Mayor Prochaska informed him that when this was brought to the attention of the developer a few months ago, the developer said there would be no problem in changing. However, street signs were erected and citizens registered on the street as living on "Meadowview Lane ". The Developer will cover any cost incurred due to the name change. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye Plat of Subdivision of Menard's Property A motion was made by Alderman Kot to approve the Final Plat of Subdivision known as the Menard's Property as recommended by City Engineer: seconded by Alderman Sticka. The Minutes of the Reeular Meeting of the City Council - ADril 9, 2002 - vage 6 Mayor Prochaska stated that this was the same as what was done for Tucker Development, which allows for the sale of outlots. Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye January & February Water Reports A motion was made by Alderman Kot to accept the January and February 2002 Water Reports as presented: seconded by Alderman James. Motion approved by a viva voce vote. Sale of 6- Wheeler Truck A motion was made by Alderman Kot to authorize the disposal of surplus property a 1996 International Dump Truck and instruct the Public Works Director to advertise the sale of the truck with legal review of the advertisement before publishing: seconded by Alderman Sticka. Alderman Kot commented that Mr. Dhuse would like to get this vehicle up for sale as soon as possible. Alderman Kot asked that a minim bid amount be established and he asked Attorney Kleronomos if the motion needed to be amended to reflect this. Mr. Graff stated that he ran this by Attorney Kramer who recommended that this would be looked at when he reviews the bids. Alderman. Anderson asked that the year of the vehicle be clarified because Mr. Dhuse's memo stated that the vehicle was a 1995 model but it was actually a 1996. Motion approved by a roll call vote. Ayes -8 Nays -0 Anderson -aye, Besco -aye, Burd aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye Acceptance Of Greenbriar Pond A motion was made by Alderman Kot to accept the Greenbriar Subdivision pond: seconded by Alderman Sticka. Alderman Kot commented that the Park Board is aware of the acceptance and does not have a problem with it. Alderman James commented that they discussed this at their meeting on April 8, 2002. Alderman Sticka asked if the process of planting grasses had begun. Mr. Dhuse explained that this would be discussed at the next Committee of the Whole meeting. Mayor Prochaska stated that Attorney Kramer suggested that the City not spend the money on the pond until it was accepted. Alderman James commented that Land Cash Funds were being used to do the plantings and the Park Board was aware of this also and approved. Mr. Graff stated that the deed for the pond was given to the City in 1999 but it was never accepted. Alderman Sticka recalled that the deed was never accepted because the developer owed the City mowing fees and Mayor Prochaska stated there was also an issue of water connections. Mr. Graff stated that all obligations have been met by the developer. Motion approved by a roll call vote. Ayes -8 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye Purchase of One Truck A motion was made by Alderman Kot to authorize the public Works Director to purchase one one -ton utility truck not to exceed $37,000.00: seconded by Alderman Sticka_ Alderman Kot commented that the purchase of the vehicle was originally included in the 2002/2003 Budget, however there are funds available so the purchase was pushed up. He clarified that the truck was the second truck presented and is a State purchase. Mr. Graff stated that the funds are from coming development fees collected for Public Works. He stated that there is $64,000.00 unexpended. Motion approved by a roll call vote. Ayes -8 Nays -0 Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye The Minutes of the Regular Meeting of the Citv Council - ADril 9, 2002 - Dage 7 ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT Reauest for Police Deuartment Replacement A motion was made by Alderman Anderson to authorize the Chief of Police to replace the open police officer's position and to begin the pre - employment process: seconded by Alderman Sticky Mayor Prochaska commented that the position would be filled by using the list of applicants put together by the Fire & Police Commission. Motion approved by a roll call vote. Ayes -8 Nays -0 James -aye, Kot -aye Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye Crossin Guard A motion was made by Alderman Anderson to approve the hiring of an additional crossing guard position located at Somonauk Street and kind Street for the fiscal year 02/03 contingent on the approval of the FY 02/03 budget: seconded by Alderwoman Spears. Mayor Prochaska commented that this was an area where the Council had a lot of communication with the community and this will enhance the safety of the area Motion approved by a roll call vote. Ayes -8 Nays -0 Kot -aye Munns -aye, Spears -aye, Sticka -aye, Anderson-aye, Besco -aye, Burd -aye, James -aye COPS in School Grant Position A motion was made by Alderman Anderson to authorize the Chief of Police to begin the pre- employment process for the new Community Oriented Policing Officer Grant called C.O.P.S. in the School for one new police officer: seconded by Alderwoman Burd. Alderman Anderson commented that the $125,000.00 grant will cover the officer's salary for the next three year. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Surd -aye, James -aye Kot -aye Purchase of Three Squad Cars A motion was made by Alderman Anderson to authorize the Chief of Police to execute the Purchase Order for three (3) Squad Cars and Equipment not to exceed $98,115.00 for the FY 02/03 budget contingent on the approval of the FY 02/03 budget; seconded by Alderwoman Spears. Mayor Prochaska commented that this motion was so that Chief Martin could get the letter of intent out for the State bid. Chief Martin stated that one Chevy and two Fords were being purchased. Alderman Anderson commented that this purchase was in keeping with the five -year replacement policy. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Spears -aye, Sticky aye, Anderson -aye, Besco -aye, Burd -aye, James -aye Kot -aye ADMINISTRATION COMMITTEE REPORT (Ordinance) 2002 -06 a le Familv Mort Bond A motion was made by Alderwoman Spears to approve an Ordinance authorizing the execution and delivery of an Intergovernmental Cooperation Agreement with regard to the Collateralized Single Family Mortgage Revenue Bond Program and authorize the Mayor and City Clerk to execute the documents: seconded by Alderman James. The Minutes of the Regular Meeting of the City Council - Auril 9.2002 - nage 8 Alderwoman Spears commented that this is a program Yorkville has participated in for several years along with other communities. The program aids low and moderate income individuals in purchasing a home. Motion approved by a roll call vote. Ayes -8 Nays -0 Sticka -aye, Anderson -aye, Besco -aye, Burd aye, James -aye, Kot -aye Munns -aye, Spears -aye ADDITIONAL BUSINESS None. i ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Besco: seconded by Alderman. Anderson- Motion approved by a viva voce vote. Meeting adjourned at 8:08 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois 1 I CITY COUNCIL MEETING April 9, 2002 PLEASE SIGN IN! NAME: ADDRESS: ' ell 1 1' O U - 1 SIGNIN I �� I UNITED CITY OF YORKVILLE J WHEREAS, "Celebrate the American Spirit - VOLUNTEER!" is the theme for the 29 annual Volunteer Week; and WHEREAS, our nation was built upon a spirit of volunteerism, and the talents and energies of American volunteers continue to be one of our greatest resources; and WHEREAS, America cannot depend on government alone to solve all of it societal problems; and WHEREAS, volunteerism is increasingly recognized as an important partner with government and industry; and WHEREAS, the active involvement of citizens in Illinois is needed today more than ever to combat growing human and social problems, to renew our belief that these problems can be solved, and to strengthen our sense of community; and WHEREAS, volunteering offers all citizens the opportunity to participate in the life of their community and lend their talents and resources, making change possible, to address some to the major issues facing our state; and WHEREAS, it is fitting for all citizens to j oin in this celebration of our rich volunteer heritage and recognize the dedicated volunteers and volunteer programs that contribute immeasurably to communities; Therefore, I, Arthur F. Prochaska, Jr., Mayor of the UNITED CITY OF YORKVILLE, proclaim April 21 -27, 2002, as VOLUNTEER WEEK in the UNITED CITY OF YORKVILLE. Arthur F. Prochaska, Jr., Mayor