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City Council Minutes 2002 06-11-02 i MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD. ON TUESDAY, JUNE 11, 2002. Mayor Prochaska called the meeting to order at 7:03 pm. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward II Burd Absent Kot Present Ward III Anderson Present Munns Absent Ward IV Besco Present Spears Present OUORUM A quorum was=established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AIDMENTS TO THE AGENDA None. CObIlVIITTEE MEETING DATES Public Works Committee 6 :30 P_M., Monday, June 24, 2002 City of Yorkville Conference Room 800 Game Farm Road _ Economic Development Committee 7:00 P.M., Thursday, June 20, 2002 li City of Yorkville Conference Room - 800 Game Farm Road Administration Committee 6:30 PAL, Thursday, June 13, 2002 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday, June 27, 2002 City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS None. PRESENTATIONS None. PLANNING COMMISSION/ZONING BOARD OF APPEALWGN REVIEW BOARD No report. MINUTES FOR APPROVAL A motion was made by Alderman Anderson to approve the minutes of the City Council meeting -- from May 28, 2002: seconded by Alderwoman Spears. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the June 7, 2002 Vendor Invoice Register. Checks in the amount of $200,710.50(vendor), $87,571.56(payroll period ending 5/18/02), for a total of $288,282.06: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -6 Nays -0 Besco -aye, James -aye, Kot aye, Sticka -aye, Spears -aye, Anderson -aye The Minutes of the Regular Meeting of the Citv Council - June 11, 2002 - oage 2 REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Patrol Officer Appointments Mayor Prochaska, Chief Martin and Fire & Police Commissioner Bob Johnson appointed Jeff Johnson and Patricia Cernekee as Patrol Officers. Mayor Prochaska swore in both officers and welcomed them to the City of Yorkville. Coffee with the Mayor Mayor Prochaska reported that he would be having "Coffee with the Mayor" at the Pride Pantry from 8:30 A.M. to 11:00 A.M. Saturday, June 15, 2002. Oswego Challenge Mayor Prochaska reported that the Village of Oswego has challenged the City of Yorkville to a mud volleyball game on Saturday, June 15, 2002 at 2:00 P.M. The event will be held at the Oswego Public Works facility along the Fox River. He indicated that he has five people willing to play but was looking for more volunteers. He asked anyone interested to contact him and he invited everyone to come and watch. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT Treasurer Allen requested a motion for the approval of the monthly treasurer's report for April 2002 as presented. So moved by Alderwoman Spears; seconded by Alderman James. Motion approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, James -aye, Kot aye CITY ADMINISTRATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Director Eric Dhuse reported that there would be a brush pickup the week of June 24, 2002. He asked that the brush be at the curb Monday morning. Mayor Prochaska noted that the City Council had its picture taken with a Waste Management truck and the new recycling carts prior to the night's meeting. Mr. Dhuse stated that the majority of the cats have been distributed. i CHIEF OF POLICE REPORT Chief Martin reported that the speed trailer was delivered and being used in different locations throughout the city. He asked for suggestions or ideas for places to set the trailer and directed the suggestions to Sergeant Ron Diederich. COMMUNITY & LIAISON REPORT Human Resource Commission Alderwoman Spears reported that the Human Resource Commission (HRQ met and reviewed a proclamation to celebrate the American Character Week, September 6 - 14, 2002. The proclamation was received from Michael Josephson, President of the Character Counts Coalition, and commemorates the anniversary of the September 11, 2001 attack. The motion was endorsed -- and approved by HRC and they will sending the recommendation to the City Council. Mayor Prochaska stated that they are working on an activity to tie in with the proclamation. Alderwoman Spears also reported that they will be presenting their annual report to the City Council at the 3me-25, 2002 meeting. 0w, -. , a-, Library Board Alderman Sticka reported that the Library Board will be interviewing three architectural firms on June 29, 2002 at 9:00 A.M. in the City Council Chambers. This is part of the library expansion plan. I Minutes of the Regular Meeting of the Citv Council - June 11, 2002 - gage 3 Music Under the Stars Alderman Kot reported that Music Under the Stars was beginning its fifth season on Friday, June 14, 2002. Concerts will be the second and fourth Friday of the month at Town Square Park or the Beecher Center in the event of rain. OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Monthly Water Reports - March & April 2002 A motion was made by Alderman Kot to accept the March and April 2002 water reports as presented; seconded by Alderman Sticka. Motion approved by a viva voce vote. Fox Industrial Park Change Order A motion was made by Alderman Kot to approve the Fox Industrial Park Change Order #I as presented by the City; seconded by Alderman. Sticka. Alderman Kot noted that this change is for the better. The City Engineer prefers the backfill material the contractor wants to use. Motion approved by a roll call vote. Ayes -6 Nays -0 James -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye River's Edge Phase II - Letter of Credit Reduction A motion was made by Alderman Kot to approve the River's Edge Phase 2 letter of credit reduction #I in the amount of $443,732.47 as recommended by the City Engineer; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -6 Nays -0 James -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye Menard's Bond Reduction #1 A motion was made by Alderman Kot to approve the Menard's bond reduction # 1 in the amount of $885,514.49 as recommended by the City Engineer, seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -6 Nays -0 Kot -aye, Spears -aye, Sticka-aye, Anderson -aye, Besco -aye, James -aye 2002 Crack Filling Roadwav Improvements - Results of Bid Opening A motion was made by Alderman Kot to approve the bid for the 2002 crack filling roadway improvement to Behm Pavement Maintenance, Inc. in the amount of $11,770.00 as recommended by the City Engineer and authorize the Mayor and City Clerk to execute the documents; seconded by Alderman Besco. Mayor Prochaska noted that this would be for filling roadway cracks with black tar and Alderman Kot indicated that the bid came in $3,000.00 below budget. Motion approval by a roll call vote. Ayes -6 Nays-0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, James -aye, Kot -aye 2002 Asohalt Surface Treatment Roadwav Improvements - Results of Bid Opening A motion was made by Alderman Kot to approve the bid for the 2002 asphalt surface treatment roadway improvement to Boecker Road Maintenance, Inc. in the amount of $20,684.76 as recommended by the City Engineer and authorize the Mayor and City Clerk to execute the documents; seconded by Alderman Sticka Minutes of the Regular Meeting of the Citv Council - June 11. 2002 - na e�4 Alderman. Kot commented this is a maintenance program needed to keep the streets in good shape. Mayor Prochaska indicated that this treatment is meant to extend the life of the streets. Motion approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, James -aye, Kot -aye 2002 Public Sidewalk Repairs - Results of Bid Opening A motion was made by Alderman Kot to approve the bid for the 2002 public sidewalk repair project to R.A. Ubert Construction, Inc. in the amount of $22,151.25 as recommended by the City Engineer and authorize the Mayor and City Clerk to execute the documents; seconded by 1 Alderman Sticky Mayor Prochaska commented that this included the 60/40 sidewalk program. Alderman Kot indicated that the program was popular Motion approved by a roll call vote. Ayes -6 Nays -0 Sticka -aye, Anderson -aye, Besco -aye, James -aye, Kot-aye, Spears -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Cannonball Run Proposed Development Agreement A motion was made by Alderman Sticky to approve the United City of Yorkville and James Ratos development/economic initiative agreement and to authorize the Mayor and City Clerk to execute the documents; seconded by Alderman James. City Attorney Dan Kramer noted a change in the agreement on page 9. He stated that paragraph "I" was eliminated. The agreement is effective October 1, 2002 and this is included on page 5. Alderman Sticka commented that the agreement allows the developer to recover cost of off site improvements on Route 34 and for water main installation. Motion approved by a roll call vote. Ayes -6 Nays -0 Anderson -aye, Besco -aye, James -aye, Kot -aye, Spears -aye, Sticky aye PUBLIC SAFETY COMMITTEE REPORT April 2002 Police Reports A motion was made by Alderman Anderson to accept the April 2002 monthly police reports as presented; seconded by Alderman James. Motion approved by a viva voce vote. ADMINISTRATION COMMITTEE REPORT (Ordinance) 2002 -12 Modifying & Establishing New Purchase Order Policy A motion was made by Alderwoman Spears to approve an ordinance modifying and establishing a new Purchase Order Policy; seconded by Alderman Anderson. Mayor Prochaska stated that this was an update of the policy. Motion approved by a roll call vote. Ayes -6 Nays -0 James -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye — (Resolution) 2002 -17 Establishing Senior Citizen Policv- Garba a Contract A motion was made by Alderwoman Spears to approve a resolution approving a Senior Citizen Policy for Garbage Contract Discount; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -6 Nays -0 James -aye, Kot-aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye i The Minutes of the Regular Meeting of the Citv Council - June 11, 2002 - na%e 5 Park Board - Part-time to Hill -time Job Descriptions A motion was made by Alderwoman Spears to revise the job description for Secretary of Parks and Recreation employment status to full time as recommended by the Parks and Recreation Board, seconded by Alderman James. Mayor Prochaska commented that this is basically the same job description but it is being changed from a part-time position to a full-time position. Motion approved by a roll call vote. Ayes -6 Nays -0 Kot -aye, Spears -aye Sticka -aye, Anderson -aye, Besco -aye, James -aye ADDITIONAL BUSINESS None. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Sticka, seconded by Alderwoman Spears. Motion approved by a viva voce vote. Meeting adjourned at 7:25 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois ^. I II CITY COUNCIL MEETING June 11, 2002 PLEASE SIGN IN! NAME: ADDRESS: V I i SIGNIM