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City Council Minutes 2002 06-25-02 — I MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD. ON TUESDAY. JUNE 25- 2002. Mayor Prochaska called the meeting to order at 7:03 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll- Ward I James Absent Sticka Present Ward H Burd Present Kot Present Ward III Anderson Present Munns Absent Ward IV Besco Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided AMENDMENTS TO THE AGENDA City Clerk Milschewski noted that the minutes of the Ad Hoc Redistricting Committee meetings of May 17, 2002 and June 4, 2002 had already been approved by the committee. Alderman Kot noted that item #I under the Public Works Committee report will be tabled. COMMITTEE MEETING DATES Public Works Committee 6:30 P.M., Monday, July 22, 2002 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Thursday, July 18, 2002 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Thursday, July 11, 2002 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday, June 27, 2002 City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS None. PRESENTATIONS None. PLANNING COMMISSIONMONING BOARD OF APPEAL/SIGN REVIEW BOARD Alderman Sticka reported that the Plan Commission held two meeting this month. He was unable to attend the first on June 5, 2002 but had heard that everything on their agenda had been passed. He did attend the second meeting on June 12, 2002, which had only one item on the agenda, which was a presentation by Moser Enterprises. The one hour and five minute presentation showed an initial concept for an approximately 1100 -acre development. Moser projects full build -oat in twelve to fifteen years with a population of about 8500 people. The Plan Commission had mixed reactions to the plan. They indicated some good points but they were concerned about the lot sizes, which started at 7200 square feet in the northern portion of the development (near Galena Road) and increased to estate -sized lots in the southwest portion. I The Minutes of the Regular Meeting of the Citv Council - June 25. 2002 - nagg 2 MINUTES FOR APPROVAL A motion was made by Alderman Anderson to approve the minutes of the City Council meeting from June 11, 2002: seconded by Alderwoman Spears. Motion approved by a viva voce vote. A motion was made by Alderman Anderson to approve the minutes of the Committee of the Whole meeting from February 19, 2002: seconded by Alderwoman Spears. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the June 13, 2002 Vendor Invoice Register. Checks in the amount of $242,097.06(vendor), $86,518.3 1 (payroll period ending 6/1/02), for a total of $328,615.37: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -6 Nays -0 Besco -aye, Surd aye, Kot aye, Sticka -aye, Spears -aye, Anderson -aye Mayor Prochaska indicated that he had another check, which he received from Finance Director Traci Pleckham. The check is for the American Society of Composers, Authors and Publishers (ASCAP) License for playing music and showing movies by non - for -profit groups such as the City. This will cover events that the city holds. If the city would hold an event that would raise $25,000.00 or more an additional fee will be charged. Mayor Prochaska requested a motion to approve the $250.00 payment of this fee. So moved by Alderman Sticka, seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -6 Nays -0 Besco -aye, Burd -aye, Kot -aye, Sticka -aye, Spears -aye, Anderson -aye REPORTS ATTORNEY'S REPORT - No report. MAYOR'S REPORT Mayor Prochaska reminded the Council that the Fourth of July is next Thursday. Eric Dhuse, Director of Public Works, will have a truck and trailer for the Council's use. Anyone interested m decorating the trailer should contact the Mayor in order to make arrangements to do this either the night before or the morning before the parade. The parade starts at 9:00 A.M. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTRATOR'S REPORT Mr. Graff gave an update on the Game Farm Road/ Route 47 signal project He reported that the project will be going out for bid on July 11, 2002 and the bids will be brought to the July 16, 2002 Committee of the Whole meeting and then on to the July 23, 2002 City Council meeting for approval. The project has been delayed about a week but the construction should be done before school starts in the fall. The traffic signal arms should arrive sometime in September or October. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CIIIEF OF POLICE REPORT No report. Minutes of the Regular Meeting of the Citv Council - June 25, 2002 - pate 3 COMMUNITY & LIAISON REPORT Music Under the Stars Alderman Kot reported that Music Under the Stars would be held on Friday, June 28, 2002 from 7:00 to 9:00 PAL at Town Square Park or the Beecher Center in the event of rain. Hazardous Waste Drop -off Alderman Kot reported that there would be a Hazardous Waste Drop -off on Saturday June 29, 2002 from 8:00 A.M. to 3:00 P.M. behind City Hall. He encouraged everyone to take advantage Of it. Human Resource Commission Alderwoman Spears reported that the Human Resource Commission (HRQ met and discussed the street naming process for the city. They faxed draft copies of the proposed guidelines, resolution and a letter to qualified businesses to Attorney Kramer. Upon his review and approval, the information will be sent to Alderman Kot to discuss at a Public Works Committee meeting. They also discussed the visitor center. They contacted several area visitor centers to survey the exact process for establishing one. They also contacted Sue Voss of the Aurora Tourism Council at Alderwoman Burd's request. They will be meeting with her in late July or early August. Park Board Mayor Prochaska reported that he and Alderwoman Spears sat in on the Monday, June 24, 2002 Park Board meeting. The Board looked at the Hopkins Comers development and recommended a trail way easement in the Greenbnar Road/Route 47 area. The trail would connect to the trail in the Prairie Gardens Development. They also looked at the Heartland Circle proposal and they voted against giving the Plan Commission a recommendation for the park layout. Their recommendation for the development was that there would be a 50% credit for trail areas and they are asking for a four to six acres solid park area. They also had the Fox Highlands Development on the agenda but never received any drawings of it Mr. Graff indicated that Deputy Clerk Liz D'Anna left a message with Park Board that there was just a text change. Alderwoman Spears indicated that this item was tabled. Mayor Prochaska also reported that he and Alderwoman Spears showed the Park Board the aquatic center proposal from Williams Architects. Williams offered to do the proposal pro bono. The Park Board asked that this item be tabled at tonight's City Council meeting until they had a chance to review the new proposal. OLD BUSINESS None. NEW BUSINESS Alderwoman Spears reminded the Council that the Illinois Municipal League Conference was being held September 12 -15, 2002. She asked that anyone interested to contact the Administrator's Assistant, Holly Baker, by Friday June 28, 2002 in order to guarantee reservations at the same hoteL She indicated that the reservation could be cancelled before August 16, 2002 with a full refund. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Park Board Aquatic Studv - Execute Contract A motion was made by Alderman Kot to table the authorization for the Mayor to execute the contract with Burback Aquatics, L.L.C. for the feasibility study for a municipal pool and recreation center. This item is tabled indefinitely; seconded by Alderman Sticka. Motion approved by a roll call. vote. Ayes -6 Nays•0 Sticka aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Spears -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. Minutes of the Regular Meeting of the Citv Council - June 25, 2002 - nage 4 i ADM NISTRATION COMMITTEE REPORT (Ordinance) 2002 -13 Residence of School Board Members Appointed to Plan Commission A motion was made by Alderwoman Spears to approve an ordinance amending Title Two, Chapter One, Section Two of the City Code of the United City of Yorkville (Plan Commission Membership Amendment); seconded by Alderman Sticka. Mayor Prochaska stated that this amends the ordinance to allow a School Board representative to the Plan Commission to live outside the city limits but within a one and half mile radius of the city but not in another municipality. Motion approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye (Resolution) 2002 -18 E%IRF 2003 Rate A motion was made by Alderwoman Spears to approve the resolution electing a Phase -In regarding the increase in the United City of Yorkville's Employer Contribution rate to the Illinois Municipal Retirement Fund (NIRF) and to authorize the Finance Director to notify IMRF; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Sticka aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye Rental Agreement for Park Board A motion was made by Alderwoman Spears to approve the revisions to the Beecher Park Rental Agreement as recommended by the Park and Recreation Board, seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -6 Nays -0 Anderson -aye, Besco -aye, Burd -aye, Kot aye, Spears -aye, Sticka -aye County CAD Files A motion was made by Alderwoman Spears to approve the intergovernmental agreement between Kendall County and the United City of Yorkville regarding the County CAD file policy and guidelines for their copyrights for the files; seconded by Alderman Anderson. Mayor Prochaska noted that this will allow the City to use the County CAD files to update maps. Motion approved by a roll call vote. Ayes -6 Nays -0 Besco -aye, Burd -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye (Ordinance) 2002 -14 ComDlving with Blinois Prevailin Wage Act A motion was made by Alderwoman Spears to approve an ordinance declaring the United City of Yorkville's Compliance with Illinois Prevailing Wage Act; seconded by Alderman Besco. Attorney Kramer noted that Finance Director Pleckham received a notice from the state requesting an annual passage of an ordinance declaring this. In the past, this has been mentioned in the compliance of Public Works projects but the state would like to see this as a separate ordinance each year. Motion approved by a roll call vote. Ayes -6 Nays -0 Bard -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye (Ordinance) 2002 -19 Park and Recreation Job Descriptions A motion was made by Alderwoman Spears to approve an ordinance to adopt the two new job descriptions for Program Supervisor and Administrative Assistant for the Recreation Department as recommended by the Park and recreation Board; seconded by Alderman Kot. Mayor Prochaska asked if the Council had received the job descriptions and Mr. Graff indicated that they had been received earlier in the day and placed in the Council's mailboxes. They were not in the meeting information packets. Alderwoman Spears stated that the Council did not have time to review the descriptions. Attorney Kramer asked when the jobs would be posted and Mr, Graff indicated that the Program Supervisor positions had already been advertised. The Administrative Assistant position would be posted internally first. Mr. Kramer instructed the Council to vote on the descriptions and if there are any modifications needed they could pass an amendment at a later date. Motion approved by a roll call vote. Ayes -6 Nays -0 Kot aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye The Minutes of the Regular Meeting of the Citv Council - June 25, 2002 - naee 5 ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Prochaska entertained a motion to enter into Executive Session for the purpose of considering the employment of a specific employee for which there would not be action taken and for the purpose of purchasing or leasing of real property for the use of public bodies being considered for which there may be action taken. He asked that the City Clerk, City Adminsitrator, Chief of Police, City Attorney, City Finance Director and Director of Public Works (for discussion of land acquistion) be included. So moved by Alderman Besco; seconded by Alderman Sticka. l Motion approved by a roll call vote. Ayes -6 Nays -0 Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Spears -aye, Sticka -aye The Council went into Executive Session at 7.35 P.M_ The Council returned to regular session at 8:35 P.M. Mayor Prochaska entertained a motion to authorize the City Attorney to negotiate for the acquistion of two acres of land for a water tower site as part of the annexation agreement with Inland Realty Corportaion at the Northgate Development. So moved by Alderman Kot; seconded by Alderman Sticka. Mayor Prochaska noted that this is the property located on the northeast corner of Route 47 and Galena Road. This development has been before the Plan Commission and will be presented to the City Council. Motion approved by a roll call vote. Ayes -6 Nays -0 Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye _ ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderwoman Burd; seconded by Aldennan Anderson. Motion approved by a viva voce vote. Meeting adjourned at 8:37 P.M. Minutes submitted by: 1,ja Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois I CITY COUNCIL MEETING June 25, 2002 PLEASE SIGN IN! NAME: ADDRESS: v I I i I i, I SIGNIN