Library Board Packet 2019 05-13-19
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
May 13, 2019 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
Physical Facilities
12. Unfinished Business Disaster Plan
Update on the Library Mural
Strategic Plan Review & Discussion
13. New Business Digital Library Sign Preliminary Information &
Proposals
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal counsel
for the public body, including hearing testimony on a complaint lodged against an employee of
the public body, or against legal counsel for the public body to determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, April 8, 2019 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum
was established.
Roll Call: Theron Garcia-yes, Jason Hedman-yes, Carol LaChance-yes, Russ Walter-yes, Susan
Chacon-yes, Darren Crawford-yes, Ryan Forristall-yes, Wamecca Rodriguez (arr. 7:03pm)
Absent: Krista Danis
Others Present:
Library Director Elisa Topper, Circulation Manager Sharyl Iwanski, Youth Services Director Jennette
Weiss, Boy Scout Daniel Chacon
Recognition of Visitors: President Crawford recognized the library staff and guest.
Amendments to the Agenda: None
Minutes: March 11, 2019 Finance Committee & March 11, 2019 Board Meeting
Mr. Walter made a motion to approve minutes from March 11, 2019 Finance Committee and March 11,
2019 regular Board meeting.
Roll call: Hedman-yes, LaChance-yes, Walter-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-
yes. Carried 7-0.
Correspondence:
Ms. Topper presented a thank you letter from a young child regarding items received at the library. A
letter was also received from Secretary of State Jesse White notifying the library of a per capita grant
award of $21,151.25.
Public Comment:
Trustee Carol LaChance informed the Board she is retiring from the Library Board after serving since
1992. She thanked all Trustees and said the library has a great Director, staff and Board. Ms. Topper
presented her with a bouquet of flowers and thanked her for her service. A book will be donated to the
library in Ms. LaChance's honor.
Staff Comment: None
Report of the Treasurer:
Ms. Chacon said the percentages showing the YTD figures normally reflected on the report, are
missing. Ms. Topper will contact the City Finance Director. Ms. Chacon noted a $1,200 plumbing bill
for a bathroom leak and said other budget categories are doing as expected.
Page 1 of 4
Payment of Bills
Mr. Walter moved and Mr. Crawford seconded a motion to pay the bills as follows:
$29,879.67 Accounts Payable
$37,593.15 Payroll
$67,472.82 TOTAL
Roll call: Chacon-yes, Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes, LaChance-yes,
Rodriguez-yes, Walter-yes. Carried 8-0.
Report of the Library Director:
Director Topper reported the following highlights:
1. Received bill from Beery for emergency bathroom leak, may also have leak in another
bathroom and kitchen.
2. Reptile program attended by 125 people, presenter stayed well past ending time.
3. Had staff day and second part of First Aid training with emphasis on CPR and training on AED.
All participants now certified.
4. Ms. Topper detailed PADS patron problems in the last two months and she has spoken with the
Police. It was suggested to arrange police walk-throughs on PADS days. The program ends for
the season on April 19 and staff has had contact with PADS Director. Department heads also
meet after these incidents and Ms. Topper commended the staff for dealing with these
situations.
5. Custodial staff has found drug paraphernalia in quiet reading room.
City Council Liaison No report
Standing Committees: None
Unfinished Business:
Update on Boy Scout Project
Boy Scout Daniel Chacon presented a status summary of his proposed Children's Courtyard Remodel.
He gave the Board a Project Proposal Plan and said the installation should be done by the June Library
Board meeting. Mr. Chacon answered questions from the Board and Ms. Topper will contact the press
when the project is completed.
Approve Budget
Ms. Topper noted the staff wage increases will not be effective until the second week of May. A few
general comments were made and President Crawford noted there will be a $43,594 budget deficit. Mr.
Walter made a motion to approve the budget as presented as follows and Ms. Garcia seconded:
$1,576,751 Projected Revenue
$1,620,345 Projected Expenses
$ 43,594 Projected Deficit
Roll call: Rodriguez-yes, Walter-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-yes, Hedman-
yes, LaChance-yes. Carried 8-0.
Update on the Electrical Breaker
Ms. Topper said an independent contractor checked the breaker and determined that it is ComEd's
responsibility. Com Ed reps performed a test and said all is OK. It was noted that construction on Rt.
34 may have affected the breaker and there were power outages as well.
Page 2 of 4
Library Mural – Next Steps - Committee Appointment
Ms. Iwanski reported fundraising is nearly done and there is an upcoming fundraiser at Salsa Verde.
The next step will be formation of a committee comprised of Art Guild members and Library Board
members. Ms. Garcia and Mr. Crawford volunteered to be on the committee with Mr. Walter as an
alternate. Ms. Topper will also serve on the committee.
Strategic Plan Progress Review
Mr. Hedman said goals should be established at the next meeting and he asked all Board members to be
prepared to discuss them. He said the goals should be set prior to the budget process so budget changes
can be made based on projects. Ms. Topper said some goals may not be accomplished since the new
computers for the managers are back-ordered and will not arrive until May. The public computers
need to be up to speed first since they are slow. During e-rate renewal time, Mr. Walter suggested
getting a bid for wireless. If the purchase is done through e-rate, 50% of the money is reimbursed,
said Mr. Walter. The Board discussed surpluses in the budget from 2018 and 2019 and that these might
be used for wireless. Splitting the connections between the public and staff was also discussed. In
conclusion, the Fund Balance will be monitored to determine the amount of money available.
New Business:
Approve Resolution Non-Resident Fee Cards
This process needs to be done each year to approve the fees for non-resident library cards. The fee is
based on the tax bill. President Crawford moved to approve the resolution authorizing non-resident
library cards and Trustee Garcia seconded the motion.
Roll call: Walter-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes, LaChance-
yes, Rodriguez-yes. Carried 8-0.
Digital Library Sign-Preliminary Information
Director Topper has two quotes ranging from $18,000-$24,000 for a sign. She will meet with Aurora
Sign Company this week and she will also call Oswego Library. All information will be brought to the
next Board meeting. She also said there is an organization that may partner with the library to split the
cost.
Disaster Plan Revised
A section regarding active shooters is now included as well as new library maps and Board/City
personnel contact info. Each manager will have a copy at home and on-line. She thanked a staff
member who helped key in the information. The Plan will be reviewed with department heads and new
hires will be apprised also. Ms. Topper also noted this week is National Library Week.
Overview of Teen Programs in Youth Services & Open Discussion
Ms. Topper said many teens use the library after school and programs have been held for them. She
asked the Board for direction on 'program' vs. 'activity'. She said Jennette Weiss has been doing a
terrific job with the programs. Ms. Weiss gave an overview of the TAG (Teen Advisory Group) and
various teen programs and activities. She also asked for input from the Board as to the overall goal
for the teens. All program/activity information is listed on the library calendar and is also given to the
schools. It was noted that food is important to the teens! The Board agreed that transportation can be
an issue. Director Topper said 20-30 kids are participating in “Cards for Kids” for hospitalized
children. Ms. Topper suggested asking the Friends to pay for a “green screen” and have the kids make
a video as a marketing tool for the library.
Executive Session: None
Page 3 of 4
Additional Business:
Mr. Walter said Trustees Chacon, Forristall and Walter need to contact the new Mayor regarding re-
appointments to the Board. Ms. Topper said she will be sending a note to Mayor Golinski thanking
him for past support and a note to future Mayor Purcell to invite him to the library for coffee with her.
The Economic Interest Form needs to be sent in by May 1.
The Board thanked Ms. LaChance for her service!
Adjournment:
There was no further business and the meeting adjourned at 8:38pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 4 of 4
DATE: 04/15/19UNITED CITY OF YORKVILLETIME: 11:44:35MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900071 FNBO FIRST NATIONAL BANK OMAHA 04/25/19042519-A.SIMMONS 03/31/19 01 GFOA-FY18 CERTIFICATE OF01-120-54-00-5462435.0002 ACHIEVEMENT REVIEW FEE** COMMENT **03 VERIZON-FEB 2019 IN CAR UNITS 01-210-54-00-5440720.2004 VERIZON-FEB 2019 MOBILE PHONES 01-220-54-00-5440290.1105 VERIZON-FEB 2019 MOBILE PHONES 01-210-54-00-5440963.4206 VERIZON-FEB 2019 MOBILE PHONES 79-795-54-00-544072.9807 VERIZON-FEB 2019 MOBILE PHONES 51-510-54-00-5440231.7908 VERIZON-FEB 2019 MOBILE PHONES 52-520-54-00-544038.0109 WAREHOUSE DIRECT-TAB DIVIDERS 01-120-56-00-561018.86INVOICE TOTAL:2,770.37 *042519-B.OLSEM03/31/19 01 WAREHOUSE DIRECT-FLAGS,01-110-56-00-561082.6402 ENVELOPES, ERASERS** COMMENT **INVOICE TOTAL:82.64 *042519-B.OLSON03/31/19 01 SPRINGFIELD DRIVE DOWN01-110-54-00-54157.0002 PARKING EXPENSE** COMMENT **INVOICE TOTAL:7.00 *042519-B.PFIZENMAIER 03/31/19 01 PANERA-ADMIN BREAKFAST01-210-56-00-562030.9802 JIMMY JOHNS-ARBITRATION LUNCH 01-210-56-00-562071.9103 AMERICAN TIRE-BRAKE REPAIR01-210-54-00-5495322.5004 AMERICAN TIRE-2 TIRES MOUNTED 01-210-54-00-5495647.5905 AMERICAN TIRE-HEADLIGHT01-210-54-00-5495458.0706 ASSEMBLY** COMMENT **INVOICE TOTAL:1,531.05 *042519-D.BROWN03/31/19 01 CDL LICENSE RENEWAL52-520-54-00-546261.35INVOICE TOTAL:61.35 *042519-E.TOPPER 03/31/19 01 AMAZON-INK CARTRIDGES, CARD 82-820-56-00-5610548.2502 STOCK, CLEANING DUSTER,** COMMENT **03 RECEIPT PRINTER PAPER, FILE** COMMENT **04 FOLDERS, CLOROX WIPES** COMMENT **05 AMAZON MONTHLY PRIME82-820-54-00-546012.9906 MEMBERSHIP** COMMENT **07 AMAZON-SUGGESTION BOX CARDS 82-820-56-00-561013.7108 JEWEL-STAFF DAY REFRESHMENTS 82-820-56-00-567660.9109 AMAZON-ANT HABITAT82-820-56-00-567127.9410 AMAZON-PACKING TAPE82-820-56-00-561011.9911 TRIBUNE-BEACON NEWS RENEWAL 82-820-54-00-546087.95INVOICE TOTAL:763.74 *042519-E.WILLRETT 03/31/19 01 DUDE SOLUTIONS-CAPITAL FORCAST 01-000-14-00-14008,778.0002 & MAINTENANCE EDGE ANNUAL** COMMENT **FY 19Page 1 of 13
DATE: 04/15/19UNITED CITY OF YORKVILLETIME: 11:44:35MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900071 FNBO FIRST NATIONAL BANK OMAHA 04/25/19042519-P.SCODRO 03/31/19 01 UPS-1 PKG SHIPPED51-510-54-00-545213.6802 UNION TRAINING LUNCH51-510-54-00-541511.85INVOICE TOTAL:25.53 *042519-R.MIKOLASEK 03/31/19 01 AMERICAN TIRE-OIL CHANGE ON 20 01-210-54-00-5495 438.1302 SQUADS** COMMENT **03 AMERICAN TIRE-OIL CHANGE ON 4 01-210-54-00-5495290.2104 SQUADS** COMMENT **05 GALLS-OXFORDS-JEKA01-210-56-00-560083.0006 STEVENS-EMBROIDERY01-210-56-00-560060.00INVOICE TOTAL:871.34 *042519-R.FREDRICKSON 03/31/19 01 COMCAST-02/10-03/09 INTERNET, 82-820-54-00-5440416.2202 NEWTEK-03/11-04/11 WEB UPKEEP 01-640-54-00-545016.5903 COMCAST-02/12-03/11 CABLE01-110-54-00-544021.0104 COMCAST-02/13-03/12 INTERNET 51-510-54-00-5440106.8505 COMCAST-02/23-03/22 INTERNET 01-110-54-00-544080.4906 COMCAST-02/23-03/22 INTERNET 01-220-54-00-544080.4907 COMCAST-02/23-03/22 INTERNET 01-120-54-00-544053.6508 COMCAST-02/23-03/22 INTERNET 79-790-54-00-544073.7709 COMCAST-02/23-03/22 INTERNET 01-210-54-00-5440348.7510 COMCAST-02/23-03/22 INTERNET 79-795-54-00-544073.7711 COMCAST-02/23-03/22 INTERNET 52-520-54-00-544040.2412 COMCAST-02/23-03/22 INTERNET 01-410-54-00-544067.0713 COMCAST-02/23-03/22 INTERNET 51-510-54-00-544067.0714 COMCAST-02/23-03/22 PHONE & 79-790-54-00-5440119.9615 CABLE** COMMENT **INVOICE TOTAL:1,565.93 *042519-R.WRIGHT 03/31/19 01 TARGET-BUDGET BOOK BINDERS01-110-56-00-561021.5002 PHYSICIANS CARE-DRUG SCREENING 01-410-54-00-546293.0003 PHYSICIANS CARE-DRUG SCREENING 51-510-54-00-546258.0004 PHYSICIANS CARE-DRUG SCREENING 52-520-54-00-546293.0005 PHYSICIANS CARE-DRUG SCREENING 79-790-54-00-5462101.0006 PHYSICIANS CARE-DRUG SCREENING 79-795-54-00-546243.0007 PHYSICIANS CARE-DRUG SCREENING 82-820-54-00-546243.00INVOICE TOTAL:452.50 *042519-S.AUGUSTINE 03/31/19 01 ANNUAL CONSTANT CONTACT82-000-24-00-2480346.5002 SUBSCRIPTION TO BE REIMBURSED ** COMMENT **03 BY FRIENDS OF THE LIBRARY** COMMENT **INVOICE TOTAL:346.50 *042519-S.IWANSKI 03/31/19 01 YORKVILLE POST-BOOK CLUB82-820-54-00-545220.0902 POSTAGE** COMMENT **INVOICE TOTAL:20.09 *FY 19Total for all Highlighted Library Expenses : $1,589.55Page 2 of 13
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 05/06/19UNITED CITY OF YORKVILLETIME: 08:34:16CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/13/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104677 4IMPRINT 4IMPRINT1778584204/22/19 01 JAR OPENERS, SPOONER MUGS,82-820-54-00-5426928.0202 GROCERY TOTES ALL PRINTED WITH ** COMMENT **03 LIBRARY LOGO** COMMENT **INVOICE TOTAL:928.02 *CHECK TOTAL:928.02 104678 AMERBACK AMERICAN BACKFLOW & FIRE909904/02/19 01 ANNUAL BACKFLOW INSPECTION82-820-54-00-5495469.75INVOICE TOTAL:469.75 *CHECK TOTAL:469.75 104679 BAKTAYBAKER & TAYLOR203442239003/27/19 02 BOOKS84-840-56-00-5686965.52INVOICE TOTAL:965.52 *203442248203/26/19 01 BOOKS84-840-56-00-5686428.60INVOICE TOTAL:428.60 *203443799604/01/19 02 BOOKS84-840-56-00-5686614.03INVOICE TOTAL:614.03 *203443917304/01/19 01 BOOKS84-840-56-00-5686963.36INVOICE TOTAL:963.36 *203444981604/05/19 01 BOOKS84-840-56-00-5686910.39INVOICE TOTAL:910.39 *203446520504/10/19 01 BOOKS84-840-56-00-56861,309.01INVOICE TOTAL:1,309.01 *203447911304/17/19 01 BOOKS84-840-56-00-5686707.18INVOICE TOTAL:707.18 *FY 19Page 3 of 13
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 05/06/19UNITED CITY OF YORKVILLETIME: 08:34:16CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/13/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104679 BAKTAY BAKER & TAYLOR203448501304/19/19 01 BOOKS84-840-56-00-5686532.17INVOICE TOTAL:532.17 *203448832704/22/19 01 BOOKS84-840-56-00-5686467.16INVOICE TOTAL:467.16 *203449053404/23/19 01 BOOKS84-840-56-00-5686336.10INVOICE TOTAL:336.10 *203450611104/30/19 01 BOOKS84-840-56-00-5686711.32INVOICE TOTAL:711.32 *CHECK TOTAL:7,944.84 104680 CAMBRIACAMBRIA SALES COMPANY INC.4055503/26/19 01 GARBAGE BAGS, GLOVES, BROOM82-820-56-00-5621229.51INVOICE TOTAL:229.51 *CHECK TOTAL:229.51 104681 CDWGCDW GOVERNMENT INC.RZC619304/22/19 01 HP SB 280, MONITOR82-820-56-00-5635525.61INVOICE TOTAL:525.61 *CHECK TOTAL:525.61 104682 FVFSFOX VALLEY FIRE & SAFETYIN0025502004/05/19 01 FIRE EXTINGUISHER CHECK82-820-54-00-546270.00INVOICE TOTAL:70.00 *CHECK TOTAL:70.00FY 19Page 4 of 13
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 05/06/19UNITED CITY OF YORKVILLETIME: 08:34:16CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/13/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104683 LLWCONSU LLOYD WARBER1045204/27/19 01 APR 2019 ONSITE IT SUPPORT82-820-54-00-5462720.00INVOICE TOTAL:720.00 *CHECK TOTAL:720.00 104684 MIDWTAPE MIDWEST TAPE9717142603/26/19 01 AUDIO BOOKS84-840-56-00-5683139.9702 DVDS84-840-56-00-568569.71INVOICE TOTAL:209.68 *9717953703/29/19 01 PLAYAWAY LOCK82-820-56-00-562039.98INVOICE TOTAL:39.98 *9718489703/30/19 01 AUDIO BOOKS84-840-56-00-5683295.9302 DVDS84-840-56-00-568545.73INVOICE TOTAL:341.66 *9723181404/08/19 01 DVDS84-840-56-00-568578.71INVOICE TOTAL:78.71 *9726366604/16/19 01 AUDIO BOOKS84-840-56-00-5683119.98INVOICE TOTAL:119.98 *9729484704/23/19 01 DVD84-840-56-00-568517.2402 AUDIO BOOKS84-840-56-00-5683240.94INVOICE TOTAL:258.18 *9730403004/25/19 01 DVD BOX CASES82-820-56-00-5620295.98INVOICE TOTAL:295.98 *9732592904/30/19 01 DVD84-840-56-00-568521.7402 AUDIO BOOKS84-840-56-00-568399.98INVOICE TOTAL:121.72 *CHECK TOTAL:1,465.89FY 19Page 5 of 13
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 05/06/19UNITED CITY OF YORKVILLETIME: 08:34:16CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/13/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104685 PMSADVER PMS ADVERTISING INC35-0418201904/18/19 01 PANEL CARD BROCHURE FOR82-820-54-00-5426965.0002 LIBRARY ADVERTISING** COMMENT **INVOICE TOTAL:965.00 *CHECK TOTAL:965.00 104686 PRAIRCAT PRAIRIECAT6271-1904/02/19 01 APR 2019 USER GROUP FEES82-820-54-00-54681,124.27INVOICE TOTAL:1,124.27 *CHECK TOTAL:1,124.27 104687 R0002234 CREATIVE PLAY PRESCHOOL04241904/24/19 01 BOOK RACK82-820-56-00-561050.0002 PUZZLES, STORY KITS, YOUTH82-820-56-00-5671150.0003 SIZE COUCH, FINGERPLAY KITS ** COMMENT **INVOICE TOTAL:200.00 *CHECK TOTAL:200.00 104688 RAILS RAILS5666-1904/02/19 01 APR 2019 EREAD MEMBERSHIP FEE 82-820-54-00-546042.50INVOICE TOTAL:42.50 *CHECK TOTAL:42.50 104689 THERMOSY THERMO SYSTEMSPM-1028-1904/25/19 01 MAR-APR 2019 PLANNED82-820-54-00-5495496.6602 MAINTENANCE** COMMENT **INVOICE TOTAL:496.66 *CHECK TOTAL:496.66FY 19Page 6 of 13
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 05/06/19UNITED CITY OF YORKVILLETIME: 08:34:16CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/13/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104690 THYSSEN THYSSENKRUPP ELEVATOR CORP600035843903/22/19 01 3/13/19 FIRE SERVICE TESTING 82-820-54-00-5462520.00INVOICE TOTAL:520.00 *CHECK TOTAL:520.00 104691 TODAYSTODAY'S BUSINESS SOLUTIONS INC041519-5204/18/19 01 JAN-MAR 2019 COST PER FAXES 82-820-54-00-546229.60INVOICE TOTAL:29.60 *CHECK TOTAL:29.60 104692 WEISSJ JENNETTE WEISS03221905/03/19 01 LIBRARY CONFERENCE MILEAGE 82-820-54-00-5415109.0402 REIMBURSEMENT** COMMENT **INVOICE TOTAL:109.04 *CHECK TOTAL:109.04TOTAL AMOUNT PAID:15,840.69FY 19Page 7 of 13
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 05/06/19UNITED CITY OF YORKVILLETIME: 08:55:47CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/13/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104703 BAKTAY BAKER & TAYLOR2034422390-B03/27/19 01 BOOKS82-000-24-00-248058.24INVOICE TOTAL:58.24 *2034437996-B04/01/19 01 BOOKS82-000-24-00-248060.16INVOICE TOTAL:60.16 *CHECK TOTAL:118.40 104704 DELAGEDLL FINANCIAL SERVICES INC6321801604/06/19 01 MAY 2019 COPIER LEASE82-820-54-00-5462194.48INVOICE TOTAL:194.48 *CHECK TOTAL:194.48 104705 DEMCO DEMCO, INC.INV0000961204/15/19 01 ANNUAL SUBSCRIPTION RENEWAL 82-820-54-00-5460834.7502 FOR 06/13/19-6/12/20** COMMENT **INVOICE TOTAL:834.75 *CHECK TOTAL:834.75 104706 ORIENTAL ORIENTAL TRADING CO INC695971245-0104/19/19 01 WASHER TOSS GAME, CRAFT82-000-24-00-248069.3102 PROJECTS** COMMENT **INVOICE TOTAL:69.31 *CHECK TOTAL:69.31 104707 PRAIRCAT PRAIRIECAT6271-2004/02/19 01 MAY & JUN 2019 USER GROUP82-820-54-00-54682,248.54FY 20Page 8 of 13
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 05/06/19UNITED CITY OF YORKVILLETIME: 08:55:47CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/13/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104707 PRAIRCAT PRAIRIECAT6271-2004/02/19 02 PARTICIPATION FEES** COMMENT **INVOICE TOTAL:2,248.54 *CHECK TOTAL:2,248.54 104708 RAILSRAILS5666-2004/02/19 01 MAY-JUN 2019 EREAD MEMBERSHIP 82-820-54-00-5460127.5002 FEES** COMMENT **INVOICE TOTAL:127.50 *CHECK TOTAL:127.50 104709 SOUND SOUND INCORPORATEDR16103804/11/19 01 MAINTENANCE CONTRACT CHARGE 82-820-54-00-5462929.5202 FOR CCTV AND ACCESS CONTROL ** COMMENT **03 FOR MAY THROUGH JULY 2019** COMMENT **INVOICE TOTAL:929.52 *CHECK TOTAL:929.52 104710 THERMOSY THERMO SYSTEMSPM-1028-2003/28/19 01 MAY 2019 PLANNED MAINTENANCE 82-820-54-00-5495248.34INVOICE TOTAL:248.34 *CHECK TOTAL:248.34 104711 TODAYSTODAY'S BUSINESS SOLUTIONS INC926805/01/19 01 06/278/19-06/26/20 ANNUAL 82-820-54-00-54622,644.0002 CONVERSION MAINTENANCE BILLING ** COMMENT **INVOICE TOTAL:2,644.00 *CHECK TOTAL:2,644.00FY 20Page 9 of 13
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 05/06/19UNITED CITY OF YORKVILLETIME: 08:55:47CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/13/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104712 YORKAREA YORKVILLE AREA CHAMBER OF3434804/07/19 01 ANNUAL MEMBERSHIP DUE RENEWAL 82-820-54-00-5460100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00TOTAL AMOUNT PAID:7,514.84FY 20Page 10 of 13
5(*8/$5 29(57,0( 727$/ ,05) ),&$ 727$/6$'0,1,675$7,21 ),1$1&( 32/,&(&20081,7<'(9 675((76 :$7(56(:(5 3$5.65(&5($7,21 /,%5$5< 727$/6727$/3$<52//81,7('&,7<2)<25.9,//(3$<52//6800$5<$SULOPage 11 of 13
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ CLERK583.34 - 583.34 16.61 44.62 644.57 TREASURER83.34 - 83.34 7.55 6.36 97.25 ALDERMAN3,700.00 - 3,700.00 - 272.02 3,972.02 ADMINISTRATION19,062.70 - 19,062.70 1,727.09 1,395.67 22,185.46 FINANCE10,232.28 - 10,232.28 927.04 756.51 11,915.83 POLICE107,222.73 1,502.57 108,725.30 557.55 7,936.45 117,219.30 COMMUNITY DEV.18,427.84 - 18,427.84 1,669.56 1,358.26 21,455.66 STREETS12,018.51 - 12,018.51 1,088.88 868.32 13,975.71 WATER14,628.05 78.26 14,706.31 1,332.39 1,066.02 17,104.72 SEWER5,387.28 - 5,387.28 488.08 393.82 6,269.18 PARKS21,234.30 - 21,234.30 1,841.25 1,545.73 24,621.28 RECREATION17,887.00 - 17,887.00 1,205.77 1,329.44 20,422.21 LIBRARY16,641.62 - 16,641.62 919.31 1,238.12 18,799.05 TOTALS248,017.33$ 1,580.83$ 249,598.16$ 11,781.08$ 18,280.83$ 279,660.07$ TOTAL PAYROLL279,660.07$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 18, 2019Page 12 of 13
Library CC Check Register (Pages 1 ‐ 2)04/25/2019 $1,589.55
Library Check Register ‐ FY19 (Pages 3 ‐ 7)05/13/2019 15,840.69
Library Check Register ‐ FY20 (Pages 8 ‐ 10)05/13/2019 7,514.84
Lincoln Financial ‐ Apr 2019 Life Ins 04/09/2019 $30.83
Flex ‐ Mar 2019 HRA Admin Fees 04/23/2019 20.00
Nicor ‐03/04/19‐04/01/19 services 04/23/2019 1,140.76
TOTAL BILLS PAID: $26,136.67
DATE
Bi‐weekly (Page 11)04/05/2019 $18,853.91
Bi‐weekly (Page 12)04/18/2019 18,799.05
TOTAL PAYROLL:$37,652.96
TOTAL DISBURSEMENTS:$63,789.63
PAYROLL
FY 19
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, May 13, 2019
ACCOUNTS PAYABLE
Page 13 of 13
May June July August September October November December January February March April2018 2018 2018 2018 2018 2018 2018 2018 2019 2019 2019 2019Library Operations Old Second $ 367,835 $ 554,412 $ 521,359 $ 604,919 $ 758,399 $ 729,990 $ 675,300 $ 633,934 $ 576,001 $ 524,189 $ 473,307 $ 448,428 Building Development FeesOld Second 58,324 66,829 78,681 84,097 97,317 98,944 94,293 98,699 103,252 96,308 100,320 94,413 Library Operations IMET * 8,007 8,007 8,007 8,007 8,007 8,007 8,007 8,007 8,007 8,007 8,007 8,007 Library Operations Illinois Funds 185,848 186,130 207,594 207,940 208,286 208,669 209,051 209,465 209,895 210,288 210,730 211,154 Total: $ 620,014 $ 815,379 $ 815,642 $ 904,964 $ 1,072,009 $ 1,045,611 $ 986,653 $ 950,105 $ 897,156 $ 838,792 $ 792,364 $ 762,002 * RestrictedPAYROLL1ST PAY PERIOD17,762$ $ 20,607 $ 17,828 $ 19,157 $ 18,919 $ 18,935 $ 18,505 $ 18,605 $ 15,914 $ 18,204 $ 18,616 $ 19,004 2ND PAY PERIOD17,967 17,988 18,701 18,663 18,113 19,051 18,920 19,885 18,981 18,663 19,128 18,799 3RD PAY PERIOD - 18,953 - - - - 17,749 - - - - - Total 35,730$ 57,548$ 36,530$ 37,820$ 37,032$ 37,986$ 55,173$ 38,490$ 34,895$ 36,867$ 37,743$ 37,803$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of April 30, 2019FISCAL YEAR 2019
DATE: 05/03/2019 UNITED CITY OF YORKVILLE PAGE: 1TIME: 16:15:08 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2019 ACTIVITY THROUGH FISCAL PERIOD 12PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2018 BEGINNING BALANCE 3,196.04 AP-180514 05/07/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/07/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/07/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/07/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/07/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180514VD 05/14/2018 01 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180525M 05/22/2018 11 TARGET-GIFT CARDS, SUPPLIES FIRST NATIONAL BANK 900059 052518-J.WEISS19 108.35 05/22/2018 12 DOLLAR TREE-SUPPLIES FOR FIRST NATIONAL BANK 900059 052518-J.WEISS19 26.35 GJ-180531LB 06/04/2018 08 May 2018 Deposits 1,087.33 AP-80514 05/14/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 _________________________________ TOTAL PERIOD 01 ACTIVITY 758.74 1,399.3502 AP-180611 06/05/2018 01 BOOKS BAKER & TAYLOR 104528 2033688375 13.79 06/05/2018 02 BOOKS BAKER & TAYLOR 104528 2033696051 212.34 06/05/2018 03 BOOKS SCHOLASTIC BOOK CLUB 104532 17133293 224.40 06/05/2018 04 BOOK SCHOLASTIC BOOK CLUB 104532 17158684 2.00 AP-180625M 06/19/2018 121 AMAZON-MAGNETIC GEARS FIRST NATIONAL BANK 900061 062518-E.TOPPER 38.24 06/19/2018 122 LAKESHORE-ROOM DIVIDER, FIRST NATIONAL BANK 900061 062518-E.TOPPER 401.33 06/19/2018 123 AMAZON-BLOCKS, SCISSORS FIRST NATIONAL BANK 900061 062518-E.TOPPER 62.10 06/19/2018 124 AMAZON-RUG, SORTER FIRST NATIONAL BANK 900061 062518-E.TOPPER 44.96 GJ-180630LB 07/05/2018 07 June 2018 Deposits 226.40 _________________________________ TOTAL PERIOD 02 ACTIVITY 999.16 226.4003 AP-180709 07/05/2018 01 BOOKS BAKER & TAYLOR 104537 2033785167 181.82 AP-180725M 07/26/2018 183 TARGET-MATERIALS FOR FRIENDS FIRST NATIONAL BANK 900062 072518-J.WEISS 65.84 _________________________________ TOTAL PERIOD 03 ACTIVITY 247.66 0.0004 AP-180813 08/07/2018 01 BOOKS BAKER & TAYLOR 104547 2033813731 29.44 08/07/2018 02 BOOKS BAKER & TAYLOR 104547 2033823948 47.71 08/07/2018 03 2 MEMORIAL BRICKS KING & SONS MONUMENT 104552 228741 60.00 GJ-180831LB 09/04/2018 07 Aug 2018 Deposits 575.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 137.15 575.0005 AP-180910 09/04/2018 01 DEPOSIT FOR INSTALLATION OF HIX BROTHERS MUSIC I 104570 2506018-DEP 1,895.50 09/04/2018 02 PERFORMACE FOR ICE CREAM CHARLES E. STEWART 104576 091518 300.00 AP-180925M 09/18/2018 198 TARGET-CRAFT TAPE, MARKERS FIRST NATIONAL BANK 900064 092518-J.WEISS 30.72 09/18/2018 199 TARGET-CANDY, ICE CREAM, WATER FIRST NATIONAL BANK 900064 092518-J.WEISS 47.42 GJ-180930LB 10/01/2018 07 Sept 2018 Deposits 2.00 _________________________________ TOTAL PERIOD 05 ACTIVITY 2,273.64 2.00
DATE: 05/03/2019 UNITED CITY OF YORKVILLE PAGE: 2TIME: 16:15:09 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2019 ACTIVITY THROUGH FISCAL PERIOD 12PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________06 AP-181025M 10/16/2018 184 AMAZON-BINGO CARDS, DAUBERS FIRST NATIONAL BANK 900065 102518-E.TOPPER 55.73 10/16/2018 185 AMAZON-DRY ERASE BOARD FIRST NATIONAL BANK 900065 102518-E.TOPPER 4.50 10/16/2018 186 TARGET-ICE CREAM SOCIAL FIRST NATIONAL BANK 900065 102518-E.TOPPER 49.34 10/16/2018 187 TARGET-PROGRAM SUPPLIES FIRST NATIONAL BANK 900065 102518-J.WEISS 95.74 10/16/2018 188 DOLLAR TREE-HALLOWEEN PROGRAM FIRST NATIONAL BANK 900065 102518-J.WEISS 47.00 10/16/2018 189 TARGET-CANDY, ICE CREAM FIRST NATIONAL BANK 900065 102518-J.WEISS 16.36 GJ-181030LB 11/02/2018 06 Oct 2018 Deposits 2,234.15 _________________________________ TOTAL PERIOD 06 ACTIVITY 268.67 2,234.1507 AP-181112 11/05/2018 01 BOOKPAGE 12 MONTHLY SHIPMENTS PROMOTION, INC. 104595 S38326 528.00 11/05/2018 02 VIDEO PROJECTOR & WIRELESS HIX BROTHERS MUSIC I 104598 2506018 1,895.50 AP-181125M 11/19/2018 160 KONICA-USB KIT FIRST NATIONAL BANK 900066 112518-A.SIMMONS 100.00 11/19/2018 161 AMAZON-LAMINATING POUCHES FIRST NATIONAL BANK 900066 112518-E.TOPPER 44.25 11/19/2018 162 AMAZON-TABLE TOP CHARGING HUB FIRST NATIONAL BANK 900066 112518-E.TOPPER 129.00 GJ-181130LB 12/04/2018 07 Nov 2018 Deposits 6,007.00 _________________________________ TOTAL PERIOD 07 ACTIVITY 2,696.75 6,007.0008 AP-181210 12/04/2018 01 BOOKS BAKER & TAYLOR 104608 2034125351 136.26 12/04/2018 02 BOOKS BAKER & TAYLOR 104608 2034143144 13.20 12/04/2018 03 AUDIO BOOKS MIDWEST TAPE 104611 96596437 179.97 12/04/2018 04 DVDS MIDWEST TAPE 104611 96643223 251.95 AP-181226M 12/17/2018 178 AMAZON-ROBOT BALL FIRST NATIONAL BANK 900067 122618-E.TOPPER 42.75 12/17/2018 179 TARGET-SNACKS FOR FRIENDS FIRST NATIONAL BANK 900067 122618-J.WEISS 56.09 12/17/2018 180 DOLLAR TREE-SUPPLIES FOR FIRST NATIONAL BANK 900067 122618-J.WEISS 18.00 GJ-181231LB 01/03/2019 06 Dec 2018 Deposits 70,203.76 _________________________________ TOTAL PERIOD 08 ACTIVITY 698.22 70,203.7609 AP-190114 01/07/2019 01 BOOKS BAKER & TAYLOR 104621 2034162706 25.88 01/07/2019 02 BOOKS BAKER & TAYLOR 104621 2034199637 60.78 01/07/2019 03 BOOKS BAKER & TAYLOR 104621 2034213028 105.42 AP-190125M 01/16/2019 153 TARGET-GIFT CARDS FIRST NATIONAL BANK 900068 012519-J.WEISS 100.00 _________________________________ TOTAL PERIOD 09 ACTIVITY 292.08 0.0010 AP-190211 02/04/2019 01 BOOKS BAKER & TAYLOR 104631 2034269424 31.34 GJ-190228LB 03/05/2019 10 February 2019 Deposits 1,747.72 GJ-190311RC 03/12/2019 04 RC Read Whrhs Inv#022519-Weiss 80.26 _________________________________ TOTAL PERIOD 10 ACTIVITY 111.60 1,747.7211 AP-190311 03/07/2019 02 BOOKS BAKER & TAYLOR 104649 2034334460 370.40 03/07/2019 03 DVDS MIDWEST TAPE 104652 97008981 265.32 AP-190325M 03/20/2019 136 AMAZON-BIT CODING ROBOT FIRST NATIONAL BANK 900070 032519-E.TOPPER 54.98 03/20/2019 137 AMAZON-BOLT APP ENABLED ROBOT FIRST NATIONAL BANK 900070 032519-E.TOPPER 149.93 _________________________________ TOTAL PERIOD 11 ACTIVITY 840.63 0.0012 AP-190408 04/02/2019 02 BOOKS BAKER & TAYLOR 104660 2034345821 51.82 04/02/2019 03 BOOKS BAKER & TAYLOR 104660 2034359910 23.78 04/02/2019 04 BOOKS BAKER & TAYLOR 104660 2034390273 672.02 04/02/2019 05 BOOKS BAKER & TAYLOR 104660 2034397555 63.44
DATE: 05/03/2019 UNITED CITY OF YORKVILLE PAGE: 3TIME: 16:15:09 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2019 ACTIVITY THROUGH FISCAL PERIOD 12PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________12 AP-190408 04/02/2019 06 AUDIO BOOKS MIDWEST TAPE 104671 97044050 275.15 04/02/2019 07 DVDS MIDWEST TAPE 104671 97075438 103.97 04/02/2019 08 DVD MIDWEST TAPE 104671 97106736 11.24 AP-190425M 04/15/2019 175 ANNUAL CONSTANT CONTACT FIRST NATIONAL BANK 900071 042519-S.AUGUSTINE 346.50 GJ-190430LB 05/01/2019 07 April 2019 Deposits 267.96 _________________________________ TOTAL PERIOD 12 ACTIVITY 1,547.92 267.96 TOTAL ACCOUNT ACTIVITY 10,872.22 82,663.34 ENDING BALANCE 74,987.16 GRAND TOTAL 0.00 74,987.16 TOTAL DIFFERENCE 0.00 74,987.16
% of Fiscal Year8%17%25%33%42%50%58%67%75%83%92%100%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTIONMay-18June-18July-18August-18 September-18 October-18 November-18 December-18 January-19 February-19 March-19April-19Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARY FISCAL YEAR 2019 BUDGET REPORT For the Month Ending April 30, 2019LIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 54,356 290,990 11,130 138,622 157,785 10,523 5,659 - - - - - 669,065 672,505 99.49%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE64,021 342,727 13,109 163,268 185,838 12,394 6,665 - - - - - 788,022 792,101 99.49%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX1,059 - 825 83 - 747 - 183 612 - 242 1,201 4,952 5,250 94.33%82-000-41-00-4170 STATE GRANTS4,060 - 21,151 - - - - - - - - - 25,211 13,100 192.45%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES569 531 1,610 477 350 619 1,162 261 571 1,408 386 1,290 9,234 8,500 108.63%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS1,114 203 827 1,500 434 855 733 1,096 161 1,140 636 487 9,185 7,500 122.47%82-000-44-00-4422 COPY FEES296 350 425 522 227 411 359 358 149 338 541 3 3,980 3,000 132.66%82-000-44-00-4439 PROGRAM FEES1 - - - - - - - - - - 300 301 1,000 30.05%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS291 296 335 531 895 981 1,244 1,580 1,912 1,892 771 735 11,463 1,750 655.04%Miscellaneous82-000-48-00-4820 RENTAL INCOME100 150 100 150 150 125 150 50 75 125 175 150 1,500 2,000 75.00%82-000-48-00-4824 DVD RENTAL INCOME271 261 331 239 6 - 25 - - - - - 1,133 2,750 41.19%82-000-48-00-4850 MISCELLANEOUS INCOME2 14 80 27 3 2 20 217 103 41 - - 509 2,000 25.45%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL5,438 1,764 1,764 1,764 1,764 2,005 898 1,315 3,711 1,972 1,100 - 23,496 25,179 93.32%TOTAL REVENUES: LIBRARY 131,577 637,286 51,689 307,183 347,452 28,662 16,914 5,059 7,295 6,916 3,851 4,166 1,548,050 1,536,635 100.74%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES16,541 29,552 20,088 20,088 19,812 20,088 29,927 20,737 20,294 20,294 20,294 20,294 258,006 226,998 113.66%82-820-50-00-5015 PART-TIME SALARIES15,086 21,019 11,935 12,970 12,540 13,124 18,425 12,879 10,316 12,148 12,962 13,017 166,420 195,700 85.04%Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION1,745 3,171 2,119 2,381 2,106 2,135 3,173 2,204 1,852 1,852 1,852 1,852 26,443 24,252 109.03%82-820-52-00-5214 FICA CONTRIBUTION2,357 3,806 2,387 2,478 2,424 2,490 3,648 2,521 2,283 2,423 2,486 2,490 31,793 31,720 100.23%82-820-52-00-5216 GROUP HEALTH INSURANCE10,696 4,960 4,785 5,769 5,703 5,013 5,584 5,232 6,681 9,217 5,234 (350) 68,525 79,318 86.39%82-820-52-00-5222 GROUP LIFE INSURANCE(8) 51 25 25 42 31 31 31 31 31 31 31 351 328 107.16%82-820-52-00-5223 DENTAL INSURANCE876 438 727 582 582 582 582 582 582 582 582 - 6,699 4,652 144.00%82-820-52-00-5224 VISION INSURANCE117 77 104 84 84 84 84 84 84 84 84 - 973 701 138.75%82-820-52-00-5230 UNEMPLOYMENT INSURANCE191 - - - - 241 - - - 172 - - 604 750 80.59%82-820-52-00-5231 LIABILITY INSURANCE5,246 1,764 1,764 1,764 1,764 1,764 898 1,315 3,711 1,800 1,100 - 22,891 24,429 93.71%Contractual Services82-820-54-00-5412 TRAINING & CONFERENCES840 - - - - - 100 - - - 150 284 1,374 2,500 54.95%82-820-54-00-5415 TRAVEL & LODGING- 107 1,088 43 - - 76 43 - 53 - 38 1,448 600 241.28%82-820-54-00-5426 PUBLISHING & ADVERTISING- - - - - 66 - 66 - 66 - - 198 2,000 9.90%82-820-54-00-5440 TELECOMMUNICATIONS- 379 379 - 758 379 1,336 - 417 833 - 416 4,897 5,000 97.94%1
% of Fiscal Year8%17%25%33%42%50%58%67%75%83%92%100%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTIONMay-18June-18July-18August-18 September-18 October-18 November-18 December-18 January-19 February-19 March-19April-19Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARY FISCAL YEAR 2019 BUDGET REPORT For the Month Ending April 30, 201982-820-54-00-5452 POSTAGE & SHIPPING- 18 48 6 25 24 90 13 321 16 15 20 596 500 119.17%82-820-54-00-5460 DUES & SUBSCRIPTIONS448 13 13 13 1,750 4,882 140 - 1,388 786 13 101 9,547 11,000 86.79%82-820-54-00-5462 PROFESSIONAL SERVICES97 416 185 4,919 2,997 551 1,481 3,877 2,715 4,446 2,275 1,184 25,143 40,000 62.86%82-820-54-00-5466 LEGAL SERVICES- - - 1,470 - - - - - 735 - - 2,205 3,000 73.50%82-820-54-00-5468 AUTOMATION2,098 - - 3,373 386 3,373 - - - 3,500 208 - 12,938 20,000 64.69%82-820-54-00-5480 UTILITIES- 373 341 415 359 432 727 1,553 1,781 2,325 1,658 1,141 11,104 9,540 116.39%82-820-54-00-5495OUTSIDE REPAIR & MAINTENANCE930 268 625 5,026 723 2,185 6,616 948 2,695 710 1,125 3,079 24,928 50,000 49.86%82-820-54-00-5498 PAYING AGENT FEES1,100 - 589 - - - - - - - - - 1,689 1,700 99.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES- 958 462 627 972 67 283 410 259 1,215 482 574 6,309 8,000 78.86%82-820-56-00-5620 OPERATING SUPPLIES- 82 79 1,117 300 29 207 167 185 - - 331 2,498 2,000 124.88%82-820-56-00-5621 CUSTODIAL SUPPLIES- 1,296 403 - 579 - 907 38 - 1,332 174 - 4,729 8,000 59.11%82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - 418 255 - - - 673 - 0.00%82-820-56-00-5671 LIBRARY PROGRAMMING- 35 143 46 179 - - 229 77 31 109 453 1,303 1,000 130.25%82-820-56-00-5675 EMPLOYEE RECOGNITION- - - - - 148 106 - - - 61 315 200 157.51%82-820-56-00-5685 DVD'S- 56 - - - - - - - - - - 56 500 11.24%82-820-56-00-5686 BOOKS- 1,874 1,518 452 171 216 - - - 84 - - 4,315 1,500 287.67%2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT- - - - - - - 50,000 - - - - 50,000 50,000 100.00%82-820-84-00-8050 INTEREST PAYMENT- 12,494 - - - - - 12,494 - - - - 24,988 24,988 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT- - - - - - - 565,000 - - - - 565,000 565,000 100.00%82-820-99-00-8050 INTEREST PAYMENT- 76,056 - - - - - 76,056 - - - - 152,113 152,113 100.00%TOTAL FUND REVENUES131,577 637,286 51,689 307,183 347,452 28,662 16,914 5,059 7,295 6,916 3,851 4,166 1,548,050 1,536,635 100.74%TOTAL FUND EXPENDITURES58,360 159,264 49,808 63,650 54,256 57,757 74,462 757,001 55,928 64,735 50,833 45,015 1,491,069 1,547,989 96.32%FUND SURPLUS (DEFICIT)73,217 478,022 1,881 243,533 293,197 (29,095) (57,548) (751,942) (48,633) (57,819) (46,982) (40,849) 56,981 (11,354) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES9,200 14,650 9,175 18,500 5,800 4,650 12,475 4,500 5,650 6,800 6,400 5,300 103,100 43,200 238.66%84-000-45-00-4500 INVESTMENT EARNINGS2 3 3 4 3 4 4 4 53 55 63 58 257 10 2568.10%TOTAL REVENUES: LIBRARY CAPITAL9,202 14,653 9,178 18,504 5,803 4,654 12,479 4,504 5,703 6,855 6,463 5,358 103,357 43,210 239.20%2
% of Fiscal Year8%17%25%33%42%50%58%67%75%83%92%100%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTIONMay-18June-18July-18August-18 September-18 October-18 November-18 December-18 January-19 February-19 March-19April-19Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARY FISCAL YEAR 2019 BUDGET REPORT For the Month Ending April 30, 2019LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460E-BOOK SUBSCRIPTIONS 85 - - 128 - - - - - 3,000 - - 3,213 3,500 91.79%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - 795 - 176 - 1,791 70 - - 75 5,777 8,684 15,000 57.90%84-840-56-00-5683 AUDIO BOOKS- 24 155 115 405 250 432 320 567 287 95 331 2,980 1,600 186.28%84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC- - - - 97 177 16 - - - - - 290 500 57.96%84-840-56-00-5685 DVD'S- - 310 404 142 175 527 426 298 411 228 272 3,192 1,500 212.77%84-840-56-00-5686 BOOKS- 674 1,578 2,617 4,465 4,075 6,539 7,258 5,560 5,526 2,453 5,984 46,728 30,000 155.76%TOTAL FUND REVENUES9,202 14,653 9,178 18,504 5,803 4,654 12,479 4,504 5,703 6,855 6,463 5,358 103,357 43,210 239.20%TOTAL FUND EXPENDITURES85 698 2,837 3,263 5,284 4,677 9,305 8,073 6,425 9,224 2,851 12,364 65,087 52,100 124.93%FUND SURPLUS (DEFICIT)9,117 13,955 6,341 15,241 519 (23) 3,175 (3,570) (722) (2,369) 3,612 (7,006) 38,270 (8,890) 3
April YTD % of FY 2019
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes -$ 1,457,087$ 99.5% 1,464,606$ 644,025$ 126.25%
Intergovernmental
Personal Property Replacement Tax 1,201$ 4,952$ 94.3% 5,250$ 4,798$ 3.21%
State Grants - 25,211 192.5% 13,100 13,138$ 91.90%
Total Intergovernmental 1,201$ 30,163$ 164.4% 18,350$ 17,936$ 68.17%
Library Fines 1,290$ 9,234$ 108.6% 8,500$ 9,922$ -6.94%
Charges for Services
Library Subscription Cards 487$ 9,185$ 122.5% 7,500$ 8,040$ 14.24%
Copy Fees 3 3,980 132.7% 3,000 3,853 3.29%
Program Fees 300 301 30.1% 1,000 857 -64.94%
Total Charges for Services 790$ 13,465$ 117.1% 11,500$ 12,750$ 5.61%
Investment Earnings 735$ 11,463$ 655.0% 1,750$ 5,419$ 111.52%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0% -$ 691$ 0.00%
Rental Income 150 1,350 67.5% 2,000 1,806 -25.25%
DVD Rental Income - 1,283 46.6% 2,750 2,842 -82.09%
Miscellaneous Income - 509 25.5% 2,000 1,704 1278.87%
Transfer In - 23,496 93.3% 25,179 23,775 -1.17%
Total Miscellaneous & Transfers 150$ 26,638$ 83.4% 31,929$ 30,818$ -13.56%
Total Revenues and Transfers 4,166$ 1,548,050$ 100.7% 1,536,635$ 720,870$ 114.75%
Expenditures
Library Operations 45,015$ 1,491,069$ 96.3%1,547,989$ 1,446,737$ 3.06%
50 Salaries 33,311 424,427 100.4% 422,698 401,373 5.74%
52 Benefits 4,023 158,280 95.3% 166,150 147,957 6.98%
54 Contractual Services 6,262 96,065 65.9% 145,840 122,389 -21.51%
56 Supplies 1,419 20,198 95.3% 21,200 14,623 38.12%
99 Debt Service - 792,100 100.0% 792,101 760,395 4.17%
Total Expenditures and Transfers 45,015$ 1,491,069$ 96.3% 1,547,989$ 1,446,737$ 3.06%
Surplus(Deficit) (40,849)$ 56,981$ (11,354)$ (725,867)$
*April represents a culmination of fiscal year 2019
UNITED CITY OF YORKVILLE
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ending April 30, 2019 *
Fiscal Year 2018
For the Month Ending Apr. 30, 2018
LIBRARY DIRECTOR REPORT— April 2019
Facilities Management Back flow inspection (April 2nd), Extinguisher Inspection (April 3rd) and
Elevator Inspection (April 11th).Met with three digital sign companies and expecting proposals
for May Board meeting. Met with the landscaper to go over Spring Cleanup that was scheduled
for May 3rd. They will also come back in the fall for Fall Clean Up and to clean the gutters. Trico
ordered the part for the broken seal on the boiler.(Repaired on May 3rd).
Public Relations Provided the City with information about Carol La Chance for her recognition
for service to the Library Board. Photos for the library brochure card has been rescheduled
numerous times due to weather. Now scheduled for May 10th. We have had a number of school
tours. Also WSPY Radio Show was represented by Shelley Augustine and Jennette Weiss. The
Library Mural funds have been raised. There may be a delay in implementation as the artist has
been commissioned to do a Starbucks in downtown Chicago. Kudos to Sharyl Iwanski for
working so hard on this project.
Marketing/Branding Promotional Items for the Library have been received. They include a
coffee mug, Frisbees, tote bags and jar openers. We are emphasizing our website address on each
item. Also a spinning prize wheel that will be used at the Ice Cream Social.
Grants – Continuing to look for the Google Grant. Illinois still has not been promoted.
Library Operations The Disaster Plan was drafted. The most important section is the vendor
contact list. I have started working on the Illinois Public Library Annual Report (IPLAR) that is
due in July. The staff was treated to a pizza lunch and patrons to cookies during National Library
Week. Met with managers that are working on completing the staff performance evaluations.
Adult Programs
Friends Meeting 9
Threads and More 8
Lunch Bunch 8
Men’s Book Club 7
Creative Writing 12
Medicare Program 15
Budget Program 10
TOTAL ADULT ATTENDANCE 69
Adult Passive Programs Chess Board, Puzzles and Art Wall.
TOTAL PASSIVE PROGRAM 51
Young Adult Programs Teen Meeting -TAG 15
Teen Game Day 5
Fit and Chill 32
(Teen Empowerment Program)
TOTAL YA ATTENDANCE 52
Children Programs Drop-In Storytime (3) 28
Tots and Toddlers (2) 36
Afternoon/Morning Read 4
Panera Storytime (2) 49
Crafts with Andrea 17
Chess Club (2) 7
Lap sit 6
Lego Duplo 11
Spanish Storytime 4
Literacy Center 21
Lego Club 16
Read with Paws 7
Book Clubs (2) (Grades 1-2) 19
Museum Pass 3
Lighthouse Tour 13
Dance Party 12
Meet the Author 6
Window Art 7
Research Paper (4) 56
TOTAL CHILDREN’S ATTENDANCE 322
Children Passive Programs
Passive programs included: Games 5, Dictionary find 3, Hand bird art wall craft 67, Magnet
poetry (teens) 4, Bookmark contest 8, Vote for book 26, Earth Day seed bomb 11, Find the dog
Scavenger Hunt 4, Guess books in library 56, STEM catapult 27, Structure building 32, Connect
4-28, Perplexes maze 32.
TOTAL PARTICIPATION FOR PASSIVE PROGRAMS 309
Computer Use Adult 391 Young Adult 50
Children 29
TOTAL COMPUTER USE 470
Database & E-book Use Ancestry 132
Gale 20 (84 searches) Omni E-Book 688
Omni E-Audio 410 (272Users) E-Read IL 32 E-Book Audio 83 (34Users)
Circulation Checkouts 15,520
New Patrons Added 90
New Items Added 521
Teen Volunteers Leah English, Marie Berengi, Juleah Richardson, Raquel Brady,
Skyler Krantz, Rachel Robinette, Mark Sanford, Elianna Black,
Naytona Faedtke, Brooklyn Sourza, Stella Tejada, Lexi Roehr,
Mikayla Mol, Leah Nieman, Mandy Corrie, Elizabeth Chacon,
Katlyn Tugman and Mikayla Mika.
Adult Volunteers Brad Smith (Chess Club), Andrea Michel (Crafts), Fox Valley Therapy
Dogs and Theron Garcia.
Meeting Room 3 Rental, 17 Programs
Proctored Test 0
Patron Count 5,547
YORKVILLE STATISTICS FOR FY19PrairieCat
Month
All
Transacti
ons
checkout
s+
renewals
checkout
s renewals
all holds
placed
holds
filled checkins usage
Items
lent to
other
libraries
Items
borrowed
from
other
libraries
Items to
Reciprocal
Borrowers
atYorkville
Items
added
Patrons
added
e-
commerc
e
MAY 14,289 6,823 5,832 991 464 1,309 5,693 0 740 1,054 356 662 103 507.05
JUNE 17,811 8,620 8,021 599 401 1,668 7,122 0 822 1,384 342 398 215 375.3
JUL 16,967 7,685 7,066 619 474 1,549 7,259 0 757 1,283 295 259 113 492.2
AUG 14,002 6,023 5,513 510 418 1,371 6,190 0 903 1,113 246 455 106 359.65
SEP 12,307 5,547 5,085 462 334 1,328 5,098 0 836 1,080 289 431 89 172.55
OCT 14,610 6,546 6,113 433 471 1,676 5,917 0 885 1,402 308 544 86 198.3
NOV 13,147 5,696 5,291 405 387 1,429 5,635 0 787 1,135 190 530 86 339.95
DEC 11,123 4,838 4,517 321 294 1,278 4,713 0 707 1,016 181 441 82 339.85
JAN 13,027 5,984 5,587 397 365 1,604 5,074 0 860 1,312 239 555 99 134.1
FEB 14,318 6,441 6,040 401 456 1,815 5,606 0 947 1,461 254 445 104 194.8
MAR 16,051 7,489 6,757 732 419 1,787 6,356 0 881 1,436 349 472 104 371.45
APR 15,520 7,048 5,884 1,164 428 1,561 6,483 0 905 1,256 367 521 90
DATABASE USEAGE FOR FY19
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONSSEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 69 58 4 19 16 52 20 675 287 231 1 15 8
JUN 34 30 3 8 31 63 27 725 243 241 1 17 10
JUL 20 36 4 5 37 55 30 716 303 240 0 11 4
AUG 21 30 3 10 43 58 31 730 367 242 1 26 9
SEP 19 19 9 46 36 50 30 602 295 241 0 19 10
OCT 35 15 4 11 46 65 29 663 392 248 1 29 19
NOV 82 17 5 16 28 42 30 679 269 231 1 24 15
DEC 32 13 3 19 30 70 34 662 277 232 0 21 8
JAN 67 29 5 10 57 64 41 813 395 269 1 10 17
FEB 135 158 7 23 61 91 41 664 342 257 1 29 6
MAR 107 38 14 49 37 95 41 732 364 268 2 15 14
APR 132 159 20 84 32 83 34 688 410 272 1
Mission Statement:
Nurturing a love of reading, and lifelong learning. Providing access to support and resources that will
educate, entertain, inspire, inform and foster a sense of community in all patrons.
VALUES:
1. We operate with integrity and respect privacy.
2. We are committed to serving all patrons of our diverse community.
3. We have a positive, engaging attitude.
4. We protect intellectual freedom and fair & equitable access for all.
5. We value teamwork, helpfulness and friendliness.
Yorkville Public Library Vision/ Strategic Objectives:
1. Refine organizational structure and staff development
2. Enhance technology, programs, and availability of services
3. Focus on community involvement and marketing
4. Focus on financial stability through alternative funding fiscal responsibility
5. Redesign emergency procedures and safety protocols.
Yorkville Public Library 2018 Goals:
Objective Goal
1 1 Complete 3 staff in-service trainings by April 2019. Completed
2 1 Offer online registrations by March 2019. Completed
2 2 Develop a DVD rental process that eliminates fees by December
2018. Completed
3 1 Evaluate feasibility and use case of a marquee sign in front of library
on Game Farm Road by December 2018. In Process
3 2 Develop new print materials to market library programs and
services. In process
3 3 Improve relationship with city council. Improved
4 1 Secure 3 additional corporate sponsors by April 2019. In
Process/Need to become active in Chamber Events
5 1 Review current emergency procedures and safety protocols and
have local authorities review and make recommendations for
changes by April 2019. Disaster Plan Draft Ready/In Process