Public Works Committee Minutes 2019 04-16-19Page 1 of 3
APPROVED 5/21/19
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, April 16, 2019, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Seaver Tarulis
Alderman Jackie Milschewski Alderman Ken Koch
Other City Officials
City Administrator Bart Olson Engineer Brad Sanderson, EEI
Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse
Alderman Chris Funkhouser
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Joel Frieders.
Citizen Comments: None
Previous Meeting Minutes: March 19, 2019
The minutes were approved as presented.
New Business:
1. PW 2019-22 Snow Operations Report – Year End Report
Mr. Dhuse summarized the report and said there are trucks that need repair, but fewer mailbox damage
reports were made and there was increased salt usage. He said there was a total of 20,000 miles on the
trucks for the year with about 120 total miles in the city. Alderman Milschewski noted the poor
condition of southbound Heustis. Chairman Frieders thanked Mr. Dhuse for the snowplowing efforts
during the recent snowstorm and said this was a good report.
2. PW 2019-23 Water Department Reports for January, February and March 2019
Director Dhuse said there were some water main breaks and he has compiled a estimation of the water
losses for the City Council. This moves to the Council consent agenda.
3. PW 2019-24 Capital Projects Quarterly Report
Bids are due by May 13 for projects on Orange and Church St. Mr. Sanderson said preparation is being
done on Mill Rd. in anticipation of road improvements there. Easements are being acquired and will
require Council approval. The developer will front fund the construction project, but some of the
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triggers of the the Annexation Agreement have not yet been met.
4. PW 2019-25 Letter of Credit and Bond Reduction Quarterly Report
Mr. Sanderson said there were only a couple reductions for the quarter. No further comment.
5. PW 2019-26 East Orange Street Water Main Improvements – Construction Engineering
Agreement
This project was budgeted in the Road to Better Roads and the sections of road that can be afforded
have been determined. The cost will be $45,000 and EEI is being recommended. A super majority
approval is needed and this moves to the consent agenda.
6. PW 2019-27 Crosswalk at Route 47 and Main Street
Ms. Willrett reported on this item and said complaints have been received about dangerous situations
involving pedestrians and vehicles at this intersection. Mr. Sanderson researched the requirements for
removing the crosswalk and a permit would be needed from IDOT as well as approval from the City
Council. A decision is not expected from IDOT until end of summer or beginning of fall. Ms. Willrett
detailed the various steps needed to remove the crosswalk and the estimated removal cost is $10,000-
$20,000. Mr. Sanderson noted a 2015 memo from EEI stating that crosswalk was not a good idea.
The distance between crosswalks on Rt. 47 was discussed and Aldermen Funkhouser and Tarulis
agreed this crosswalk endangers pedestrians who will cross regardless. They both said other options
should be explored for that intersection. Alderman Koch noted the crosswalk could be a liability since
the engineers do not approve of the crossing. After discussion of alternative solutions, it was decided
to obtain cost estimates, explore improvements and bring this matter back to the May meeting if all
information is ready.
7. PW 2019-28 Plow Trucks - Status
Mr. Dhuse prepared several reports including a status report on the large and small trucks used for salt-
spreading, a Vehicle Replacement Guideline Evaluation Form and a list of repair bills from 2013-2018
from Illinois Truck Maintenance. Mr. Olson said some front-funding may be coming soon from
developers which would allow the purchase of a truck. He said the deadline is near for orders for next
season. At this time, only one, 1-ton truck is budgeted. The Purchasing Agent is also calling other
vendors for possible truck availability. Mr. Dhuse showed the committee photos of the rusted trucks in
need of replacement. (See attached pictures). It was noted these trucks are used year-round. Mr.
Dhuse said the prices have increased greatly due to emission control. He said they attempt to repair
what they can and order parts from e-bay. He would like to order two trucks if possible. If ordered
now, they would not be received until January. The committee recommended pushing this matter
forward, recognizing other planned budget items may be delayed. It will be discussed again next
month.
In another snow-related matter, Mr. Dhuse showed photos of a cross-beam failure in the salt storage
building on the north end of town. Code Official Pete Ratos inspected the structure after the damage
was noticed and determined that it should be demolished. Quotes are being requested.
8. PW 2019-29 Water Department Superintendent/Foreman – Personnel Recruitment/Update
Mr. Olson reported on the search for a water foreman saying no suitable candidates were found. It was
decided to create a new Superintendent position with a higher salary range, which yielded a qualified
candidate who then later declined the position. He recommended increasing the salary range again
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due to high demand of this position. Mr. Dhuse added that this job title requires the highest level
license which is difficult to get and is now required. Chairman Frieders recommended increasing the
salary and this will come back to the committee next month.
9. PW 2019-30 Fox Hill Park and Trail Crossing
Alderman Funkhouser sent an email regarding the mid-block crossing of the Fox Hill trail. Staff
agreed with the suggestion to have rectangular striping adjacent to the crosswalk. The cost is $1,000
and Mr. Dhuse will have the striping done. However, to enforce the suggested 'no parking' would
need a city code amendment. Mr. Olson recommended doing the signs at the same time and the
committee agreed to move this forward to City Council for approval.
Old Business:
1. PW 2018-102 East Alley Parking Lot - Update
Negotiations have been held with Imperial Investments and they have verbally consented to an
easement in the alley. The city has had communications with all the concerned businesses and the city
will move ahead with the earlier discussed Option C to reroute traffic in this area. Alderman
Milschewski reported continued traffic issues in the area.
Additional Business:
Mr. Dhuse shared pictures of the damaged salt barn (by the baseball diamonds) discussed in Item #7
above. Mr. Dhuse said this is a central location and is needed. It was recommended to go to RFP.
Chairman Frieders shared recent Metronet complaints. Mr. Olson said the city had a trial program with
them due to complaints in other towns concerning restoration and other issues. Mr. Dhuse said they are
generating 200 J.U.L.I.E. tickets per day. The complaints received have been trash, no signs in yard,
and others. Alderman Funkhouser said overall, Metronet is very responsive to complaints.
There was no further business and the meeting was adjourned at 6:57pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
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