Loading...
City Council Minutes 2002 08-27-02 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD. ON TUESDAY. AUGUST 27.2002. Mayor Prochaska called the meeting to order at 7 :03 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present - Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Munns Present Ward IV Besco Absent Spears Present OUORUM A quorum was established INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderwoman Spears noted that an item had been added to the Administration Committee Report There was a scrivener's error in Ordinance 2002 -26 where two pages of the ordinance referred to the Finance Officer rather than the City Treasurer. This has been corrected and there will be a motion to approve the correction. COMMITTEE MEETING DATES Public Works Committee 6.30 P.M., Monday, September 23, 2002 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7 :00 P.M., Thursday, September 25, 2002 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Thursday, September 19, 2002 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday, September 26, 2002 City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS Blackberry Creek Chuck Roberts, 305 E. Main Street, addressed the Council. He reported that on July 26, 2002 a team of six volunteers and representative from the Shedd Aquarium, Roger Klocek, did a mussel sampling in the area of the proposed Blackberry Creek interceptor. He distributed a summary of their findings (see attached). Mayor Prochaska asked if the area of the existing sewer was examined and Mr. Roberts stated no it wasn't. Mr. Roberts read Mr. Klocek's conclusion from page two of the summary, which stated Blackberry Creek ranks in the top five stations he has - surveyed for overall water quality. Mr. Roberts stated that they were looking for a silver bullet mussel, which they did not find alive, but they will continue their survey. Old County Jail 7 Greg O'Neil, Ch airman of the Facility Management Committee for the Kendall County Board, addressed the Council. He stated that they received a copy of the city resolution, which recommended finding a disposition for the old jail. The County shares the City's feeling that the building should be preserved for its historical value. He stated that the County was looking for direction from the City to something more definitive. The County Board may be interested in transferring the property to the City. The States Attorney has stated that there could possibly be an intergovernmental agreement for the transfer. Mr. O'Neil. stated that the building is somewhat of a liability because lead base paint was used and is now chipping. Without any further i n � n a � The Minutes of the Regular Meeting of the Citv Council - August 27.2002 - nage 2 maintenance, the building will become more rundown and an eyesore. The County Board feels it is in everyone's best interest to find a solution for the building. The County would like to see the building preserved but does not have the funds at this tinge. He stated that Joyce Barrett of Plano is trying to get the building placed on the National Register of Historic Places. She has asked that Kendall County designate the building as a landmark, which they are willing to do, as long as this will not prohibit this or any future Board from disposal of the property. The landmark status will aid in getting grants and funding for the preservation. Mr. O'Neil asked if there were any questions, Alderman Sticks asked if the County objected to commercial use of the building. Mr. O'Neil stated that an individual approached the County with a commercial proposal for the building however the Board did not want. He noted that he personally was not against this. The County Board was afraid that the business might detract from the courthouse across from the jail. However, if the building were transferred to Yorkville, it would be the City's decision. Mayor Prochaska noted that the property is zoned commercial. Mayor Prochaska mentioned the Downtown Study being completed by Northern Illinois University (NIU) which should be done in the near future. He noted that the study might suggest a possible use for the building, Mr. O'Neil also discussed the County office building on Fox Street. He stated that this building is scheduled for a renovation this winter but the County projects a seven -year useful life for the building. At the end of that time, the offices will be moving to the County campus on Route 34. He wanted the City to keep this in mind for the future. Mayor Prochaska asked if the County could submit something in writing to the City regarding the disposition of the building. The Council can then give this serious consideration. City Attorney Kramer also recommended this since there is an election year coming up and the City Council and County Board could change after it. Mr. O'Neil stated that he would take this to the next County Board meeting. Alderwoman Spears asked if the County preformed a study to determine the cost to renovate the jail. Mr. O'Neil stated that they have not done a formal study but they have estimated to demolish the building. There were no further questions. PRESENTATIONS Human Resource Commission Annual Report The Human Resource Commission (HRC) presented its annual report (see attached). Sylvia Kurtz led the presentation. She stated that they have worked on the development of a visitor's center, establishing historical names for city streets, Character Counts program along with several other things. They have reaffirmed their goals and objectives for the upcoming year. Wanda O'Hare reported on the development of the visitor's center. The temporary site will be the City Hall foyer and she noted that pages 3 -5 outline how they will approach local businesses to participate. Rose Kahle reported on the street - naming program. She indicated that she and member Elden Madden worked on the program. She stated that the HRC will recommend street names to be approved by the City Council and the names will consist of individuals, families, important events, historical locations or companies who have contributed to the historical heritage of Yorkville. The City Engineer, KenCom and the U.S. Post Office will review the names so that none are duplicated. When the list is completed, developers coming to the area can chose one or two names to use in their developments. Alderman Kot informed HRC that the policy was on the agenda tonight for a vote. He expressed his appreciation for their efforts. Ms. Kahle stated that the list would be completed soon. Doug Trumball reported on the Character Counts program. He noted that the week of September 6 through the 14 has been declared American Character Week. This coincides with September 1 P remembrances. He indicated that the schools, library, parks, etc. are participating in the week's activity by focusing on character. The City has offered the City Hall's six pillars so the schools can decorate them for the week. The Minutes of the Regular Meeting of the Citv Council - August 27, 2002 - vage 3 Treasurer Allen asked if anyone in the group has expressed interest in changing their meeting location from the Police Department. The members stated that they liked their location. Treasurer Allen stated that the doors to the Police Department were locked when he tried to attend and he had to wait a few minutes before someone let him in. Alderwoman Spears noted that it is an open meeting and Police Chief Martin stated the doors are locked for security reasons. Anyone wishing to attend needs to ring for the door to be opened and no one has been denied from attending. He apologized that Treasurer Allen was kept waiting. Cable Consortium and AT &T Broadband George Glass from the Southwest Fox Valley Cable Television and Telecommunications Consortium (SWFVCTC), Stu Chapman from Municipal Services Associates, Inc. /SWFVCTC and Debra Piscola General Operation Manager for AT &T Broadband made a presentation to the City Council regarding the franchise ordinance, franchise agreement, intergovernmental agreement and resolution for funding public access and government progr Mr. Glass went through the first document "Southwest Fox Vallev Cable Television and Telecommunications Commission - Highlights of the Franchise Ordinance" (see attached). After reading the seventeen highlights he opened the floor for comments and questions. Alderman Sticks questioned #13, which states that the City reserves the right to regulate basic cable rates (page 39 of the ordinance). Mr. Chapman explained that under Federal Communication Commerce (FCC) regulations municipalities have the authority to regulate the cost of most basic tier of cable service along with service and equipment required to deliver that service. Municipalities can not regulate expanded tiers of service such as premium channels and pay-per-view- Alderman Sticka asked what the constraints are on the City; could they call AT &T and ask that basic service cost $.25? Mr. Chapman stated that if the City chooses to regulate the rates, AT &T would send the City a series of forms. The forms are for cost of equipment programming and they would review the rates. If the rates exceeded the maxim permitted rate set by the FCC the City might want to look further to determine why the rates are in excess. If the razes are found to be unreasonable, the municipality could issue a rate order lowering it to the maximum permitted rate. This lowered rate affects all subscribers because the basic raze is part of the package. Mr. Glass added that the current basic cable rate is $15.45 for approximately twenty -six channels. Once the rebuild of the system is finished, five additional channels will be added. The rate is the same for Yorkville, Plano and Sandwich. Mayor Prochaska asked about customer service obligations. He read from page 41 of the ordinance, section 19, subsection ii regarding the availability of the customer service access line after normal business hours. He asked how a complaint would be handled if a problem occurred over a weekend when the office was closed and Monday was a holiday. When would the call be answered? Mr. Chapman noted that AT &T now answers its customer service line 24 hours a day, 7- days -a -week. He indicated that the ordinance reflects the 1992 FCC standards and not all operators were 24 -7 at that time. He deferred the question to Ms. Piscola. She stated that the language used in the ordinance is taken directly from the FCC's customer service standards however AT &T operates its customer service call center 24 hours a day, seven days a week, 365 days a year. She explained that AT &T will be using a new system that will monitor its equipment. If equipment fails an alarm will be sent to the broadband service assurance center which will initiate a trouble call and a technician will be sent to perform the repair. She stated that they are trying to be proactive with regards to customer service. Mr. Glass stated that the rebuilt system will meet telephone standards not cable standards. This increases the reliability of the system. Mayor Prochaska noted that this agreement is for multiple years and AT &T is merging. He wants to be assured that the same quality customer service being offered now will continue. Alderman Munns and Alderwoman Spears discussed problems they had with AT &T. Alderman Munn's problem occurred over a weekend, he pursued having it corrected as soon as possible and a technician was sent out on a Sunday to make the repair. Alderwoman Spears indicated that she did not have cable service and had to call six times until a temporary cable was run across her yard. She was told it would be buried in about six days. She wondered if the cable would be buried as they stated it would. Ms. Piscola explained that the upgrading of the system probably caused the outages. As part of the upgrade, significant amounts of cable have been replaced. If the cable is running from a "green box" to her home, she is confident it will be buried in six to seven days as long as there is no significant amount of rain. If the cable is runnin green box to green box it will take longer to bury due to the necessity of permits. Alderwoman Spears noted that everyone she dealt with at AT &T has been courteous. The Minutes of the Regular Meeting of the Citv Council - August 27.2002- nape 4 Mr. Glass noted that by September 19, 2002 half of the area customers will have the new service and the remainder of the upgrade will be done by October. Treasurer Allen had a question in regards to the digital telephone service. He asked if there was a separate tax for digital telephone service and for cable. Mr. Glass explained that the three different services (cable, telephone and Internet) that AT &T Broadband will be offering will be billed independently. Ms. Piscola confirmed this. She stated that cable customer will be accessed the 5% franchise fee and local phone customers will be assessed the infrastructure maintenance fee but not the franchise fee. There were no further questions on the ordinance. Mr. Glass went through the second document "Southwest Fox Vallev Cable Television and Telecommunications Commission - Hiehlwhts of the Franchise Agreement" (see attached). Mr. Glass gave more detail to highlight #9. Currently, none of the communities in the I Consortium has a government access channel which the local government controls. The agreement provides for government, educational and public access channels. The government channel could be used to broadcast City Council meetings, Police Department public safety messages, etc. Residents can use the community access channel. A service will be set up a Waubonsee Community College (WCC) where civic groups or residents can borrow equipment (after completing a class) to make videos of events such as basketball games. The educational channel will be programmed through WCC. Mr. Glass asked if there were any questions or comments. Alderwoman Burd commented that she heard of this service at WCC and felt it would be a wonderful tool for local government and beyond. Mayor Prochaska noted that City Council meetings were broadcast in the past and he felt it was exciting to get this out to the public. Alderman Munns asked if the channels would be non - commercial and Mr. Glass stated yes. Alderman Kot asked if a fifteen -year agreement was customary. Mr. Chapman indicated that this is a customary term. The term was staggered based on the completion of the upgrade of the system so there would be incentive to get it done. Mr. Glass stated that the agreement can be revisited in the future and this can be changed. Mr. Chapman stated that fifteen years was a long period of time because technology changes so rapidly. Because of this, periodic visitations (every three years) have been built into the agreement so it could be kept up with changes in law, technology, regulation, etc. Alderwoman Spears noted a change needed on page 15. "Trustees" should be changed to "aldermen". Mr. Chapman stated that he would correct this. Alderwoman Spears noted that on page 38, the list of public facilities was missing some. Ms. Piscola state that anything outside of the City's boundaries was not included in the list~ Alderwoman Spears asked if Health and Human Services should be included and Mr. Glass stated that it could still be added to the list. There were no further questions regarding the agreement Mr. Glass went over the intergovernmental agreement between WCC and the Consortium. This allows for the use of WCC's facilities. He indicated that page two, number 5 lists WCC's responsibilities such as studio and office space, staff, technical support, etc. Page three, number 6 lists the Consortium and Consortium members' responsibilities such as reimbursement to the college for salaries, capital grant funds, exclusive use of a channel, etc. Mr. Glass asked if there were any comments or questions. j Alderman Sticka noted that WCC is to provide "staff' and they will be reimbursed for this. He asked that "staff' be clarified. Mr. Glass stated that staff included one full-time director and 20- 25 hours/week of part-time staff. Alderman Sticka felt that the agreement left this open - ended. .Alderman Mums asked if this was paid out of the franchise fee. Mr. Glass stated that anything in the operating budget comes from the franchise fee. Mr. Graff noted that Yorkville's current franchise fee was about $40,000.00 and the city is being asked to pay 40% of this money to the Consortium. i The Minutes of the Regular Meeting of the Citv Council - August 27, 2002 - uage 5 Mr. Graff asked if the four documents were integrated or separate. Mr. Chapman stated that the documents were separate. The ordinance sets forth the procedures, policies, and practices that apply to Yorkville and any cable company that wants to come into town. The agreement between Yorkville and AT &T Broadband mirrors key aspects of the ordinance. The intergovernmental agreement is between the Consortium and WCC but because Yorkville is a member of the Consortium it requires the City's consent. Mr. Graff clarified that the Consortium is the link between the City, WCC and AT &T. Mr. Chapman gave an example that if AT &T fails to make a payment and the Consortium is unable to reimburse WCC the violation is against AT &T. He stated that there are ordinance and fianchise violations in place. The failure of payment on a repeated basis is cause for revocation of the contract. There are provisions in the documents to deal with this. Mr. Graff asked about local advertisers using the public access or government channels. Mr. Chapman stated that there is no advertising however local advertisers could underwrite a show on the local access channel. The underwriting can be acknowledged in a careful way. There were no further questions so Mr. Glass went over the resolution to approve fimding of the public access and government channels. He stated that AT &T is giving the Consortium communities two channels and is helping to fund capital equipment. The resolution provides for the commitment of 40% (approximately $16,000.00) of the franchise fee to the Consortium for the funding of these channels. Mayor Prochaska noted that the resolution states that the franchise fee shall be paid directly to the Consortium. He clarified that 40% of the fee per billing cycle will go into an account for the Consortium. Ms. Piscola noted that the franchise fee and capital contribution fee (51.00 /month/subscriber) are paid to Yorkville and then Yorkville pays the Consortium. Alderman Munns asked what the new channels were and Mr. Glass stated that there is a new line- up which customers will receive either by September 19, 2002 or in late October. There were no father questions. Mr. Glass verified the order in which the documents need to be passed: 1. Franchise Ordinance 2. Franchise Agreement 3. Intergovernmental Agreement 4. Funding Resolution Mr. Glass asked when this would be on the City Council agenda. Mayor Prochaska stated that this would be discussed further at the Committee of the Whole (COW) on September 3, 2002 and then on to City Council on September 10, 2002. Mr. Glass asked if they should be present at the COW meeting and the Mayor thought that would be a good idea in case there are any further questions. Mr. Glass indicated that Mr. Chapman could attend the COW meeting. Mayor Prochaska thanked Mr. Glass, Mr. Chapman and Ms. Piscola for their presentation. PUBLIC HEARINGS Mayor Prochaska entertained a motion to go into a public hearing for the purpose of discussing the ward redistricting and the Realignment Ordinance. So moved by Alderman Anderson; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -7 Nays -0 Anderson aye, Burd -aye, James -aye, Kot -aye, Mums -aye, Spears -aye, Sticka-aye Mayor Prochaska state that the reason for the public hearing is to discuss the redistricting of the City as per state statue. After an official census, the City must look at realigning the wards. The law states that the wards must end up being within one hundred residents of each other and arranged as compactly as possible. Attorney Kramer noted that there is no requirement for a public hearing but the City thought it would give citizens an opportunity for input. He explained that there is a final review process done by the Kendall County Clerk who verifies that the map is accurate. Mayor Prochaska noted that anything annexed after April 1, 2000 (cutoff date) is not shown on the map. When the County Clerk receives the map along with the properties annexed after this time he will decide the wards for the new areas. This will stand until there is another census. Attorney Kramer explained how final plats and annexations are handled and that County Clerk Paul Anderson has these documents. I The Minutes of the Regular Meeting of the Citv Council - August 27. 2002 - Da%e 6 The floor was opened for comments and questions. Doris Dick, 504 Teri Lane, addressed the Council. She presented petitions signed by the residents of Teri Lane requesting a change to the new ward map (see attached). They would like to be removed from Ward IV and add it to Ward lI. She stated that Ward IV will most likely be the fastest growing ward and Teri Lane residents (29 homes) would like to transfer to Ward H because it is a older, more mature neighbor. She stated that the change would still keep the wards within the 100 resident limit. _ Alderman Sticka asked if Teri Lane was a census block. He stated a restriction in redistricting is that census blocks determined by the U.S. Census Bureau have to be kept together. Alderman Munns stated that this is state statute that a block can not be split. Mayor Prochaska asked City Administrator Graff to verify if Teri Lane is part of a large census block. If it were it's own block, the population according to the census would have to be verified. Mr. Graff displayed a map, which showed Teri Lane is part of a large block. He indicated that McHugh Road and Route 34 border the block. The Heartland subdivision is also included in it. Alderman Kot asked if the whole block is in Ward IV and Mayor Prochaska indicated it was and it was currently in Ward 111. Alderman Anderson stated that anyone registering to vote since April 1, 2000 have been given a ward and he asked if these could be changed. Mr. Graff stated that Paul Anderson, Kendall County Clerk, would assign wards and notify the residents. Alderman Sticka noted that with the growth that Yorkville is seeing, it is likely that a special census will be held and that again will alter the wards. This redistricting may not be permanent. Treasurer Allen stated that he spoke with the Mayor of Montgomery and they are already working on their special census. He was under the impression that the census couldn't be done yet. Mr. Graff stated that Montgomery is having a census done on annexed property only, such as Lakewood, where they have had over 350 new homes since April 2000. He indicated that a special census is costly, approximately $30,000.00. There was no further comments or questions so Mayor Prochaska entertained a motion to close the public hearing. So moved by Alderman Anderson; seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Surd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka-aye, Anderson -aye PLANNING COMMISSION /ZONING BOARD OF APPEAL/SIGN REVIEW BOARD No report. MINUTES FOR APPROVAL A motion was made by Alderman Anderson to approve the minutes of the City Council meeting from August 13, 2002: seconded by Alderman Munns. Motion approved by a viva voce vote. A motion was made by Alderman Anderson to approve the minutes of the Joint Meeting - Comprehensive Plan Draft Review from August 6, 2002: seconded by Alderwoman Spears. Motion approved by a viva voce vote. A motion was made by Alderman Anderson to approve the minutes of the Town Meeting from April 30, 2002: seconded by Aldetwoman Spears. Motion approved by a viva voce vote. I BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the Invoice Register #208 dated August 22, 2002. Checks in the amount of $322,936.72(vendor), $99,646.06(payroll period ending 8/10/02), for a total of $422,582,78: seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -7 Nays -0 Surd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye I The Minutes of the Regular Meeting of the Citv Council - August 27, 2002 - nage 7 REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Appointment of Laura Brown as Executive Director of Parks & Recreation Mayor Prochaska entertained a motion to approve the appointment of Laura Brown as the Executive Director of Parks and Recreation with the following stipulations: an annual salary of _ $58,800.00 with a 1% increase based on receiving her CLP certification, two weeks vacation after January 1, 2003, health insurance within 30 days, Nextel phone, At Will position with a one year probationary period, a city vehicle will be provided when available for use during work hours, subject to successfully completing a background check, and with a starting date of September 23, 2002. So moved by Alderman Sticka; seconded by Alderman James. Motion approved by a roll call vote. Ayes -7 Nays-0 Anderson -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye Appointment of John I Wyeth as Alternate City Attorney Mayor Prochaska entertained a motion to appoint John J. Wyeth, as an alternate attorney in the instances when City Attorney Dan Kramer is unable to perform as the City's attorney. So moved by Alderwoman Burd; seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye American Legion - "A Day to Remember" - September 11th Mayor Prochaska reported that the American Legion was requesting the City lower the flags to half -staff at 6:00 A.M. and they would be raising the flags simultaneously at 12:00 P.M. They were also asking churches to ring the bells at 8:48 AM., 9:05 A.M, 9:43 A.M. and 10:00 A.M. Mr. Graff stated that he had not had this confirmed by the Legion. Mayor Prochaska asked the - media to touch base with the American Legion to see if this is definite. Patriot's Way - Community Walk September 11th Mayor Prochaska reported that the City was going forward with painting Game Farm Road from City Hall and the High School, down Somonauk Road, down Church Street to Town Square Park red, white and blue. This will be declared Patriot's Way. There will be a community walk starting at City Hall at 6:00 P.M_ on September 1 P to honor the lives lost in the tragic events of that day. At Town Square Park the Pledge of Allegiance will be said, a moment of silence will be observed and "God Bless America." will be sung. Riverfront Festival August 30 - September 1st Mayor Prochaska reported that the Riverfront Festival will begin August 30''. He asked anyone vd in signing up for the wristband sales should see him. He reported that there will be food, bands, a car show, etc. On Sunday, Laidlaw bus line will be providing bus service from noon to 5.00 P.M. from the festival, to the car show at the courthouse and to Yorkville National Bank where the basketball tournament is held. Commuter Raul Extension Feasibility Study Mayor Prochaska reported that he received a letter dated August 26, 2002 regarding a response to the Kane/Kendall Commuter Rail Extension Feasibility Study (Metra Study). He distributed — copies to the Council. He stated that the comments in the letter relied on the old thought of growth in the area and not on what is currently happening. He stated that there would be a meeting on Thursday, August 29, 2002 to conclude the study. He indicated that Alderman Kot and City Administrator Graff would be attending and voicing concerns that Yorkville has with the study. County Comprehensive Plan- Land Use Mayor Prochaska reported that he would be attending a workshop on Thursday, August 29, 2002 for land use that the Kendall County is putting together for their Comprehensive Plan. The County has drawn a draft map that does not coincide with what Yorkville is looking for its Comprehensive plan. The Minutes of the Regular Meeting of the City Council August 27.2002 - nape S CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT Treasurer Allen requested a motion for the approval of the monthly Treasurer's Report for June 2002 as presented So moved by Alderman Anderson; seconded by Alderman Munns. Alderman Kot stated that he did not received the report and Mr. Graff indicated it had not been received in time to be placed in the meeting packets but was placed in everyone's mailbox. Alderman Sticka questioned the negative balance in the Fox Industrial Fund. Treasurer Allen stated that he did not believe that this was started yet. Finance Director Traci Pleckham commented that the proceeds of the bond had been placed in the General Fund and the transfer of the fiords into the Fox Industrial Fund had not occurred thus the negative balance. She stated that payments have started. Mr. Graff stated that originally there wasn't a separate account but now there is. The fiords had not been transferred from the General Fund into the new fund as of June 30, 2002, Alderman Kot also noted a negative amount in the Sewer and Maintenance Fund. Mr. Graff stated that the auditors have recommended that the transfers be done quarterly. Mayor Prochaska noted that the auditors recommended that all fiords go into the General Fund and then they are transferred to the accounts. Now there is a true flow of finds. Treasurer Allen noted it has been investigated to reduce the number of funds and he hoped this would be considered Mayor Prochaska noted that the number of funds has been reduced in the past and the auditors are looking at making a recommendation again. Mr. Graff stated that the auditors are holding off on a recommendation until the City implements its new accounting software. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Burd aye, James -aye, Kot -aye CITY ADNIINISTRATOR'S REPORT HRC Annual Report Mr. Graff noted that in the past the Council voted to accept HRC's Annual Report and this was not done earlier in the meeting. Mayor Prochaska entertained a motion to accept the Human Resource Co mmissi on Annual Report. So moved by Alderwoman Burd; seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Kot -aye, Munns -aye, Spears -aye, Sticka aye, Anderson -aye, Burd -aye, James -aye Route 47 Railroad Crossing Mr. Graff reported that the repairs to the Route 47 railroad tracks were completed on time. He stated that a letter has been drafted to the Illinois Department of Transportation ODOT) to advise them that they, along with Illinois Railnet; did a tremendous job. Mr. Graff also complemented the Police Department for the great job they did and thanked the business community for their patience. Water Improvement Project Mr. Graffhad an update on the Water Improvement Project. He stated that the finance portion of the project has been tabled while alternate ways to improve the water are investigated. Director of Public Works Eric Dhuse along with the Environmental Protection Agency would be visiting Oswego to observe their pilot system. An updated report from the City's consultants, Smith Engineering, should be received in the next thirty to forty -five days regarding alternative solutions. The Yorkville - Bristol Sanitary District is also involved in the project. FINANCE DIRECTOR'S REPORT Debt Certificate Sale Mrs. Pleckham reported that part of the Water Improvement Project, the $2.9 million Debt Certificate sale, would take place Thursday, August 29, 2002 morning. Standard and Poor's (S &P) has issued a "BBB-P' rating to the obligation and "A=" credit rating to the City. Mr. Graff noted that Mrs. Pleckham handled the whole Debt Certificate Project and the City's S &P razing of "A -" is excellent for a community of Yorkville's size. Yorkville's having a Finance Director helped attain this rating. He complimented Mrs. Pleckham for the great job she did with the project. The Minutes of the Regular Meeting of the Citv Council - August 27, 2002 - Aage 9 Software RFP Mrs. Pleckham reported that the accounting software requests for proposal (RFP) are due Friday, August 30, 2002. She stated that seven often venders contacted attended a meeting on August 23, 2002. DIRECTOR OF PUBLIC WORKS REPORT Riverfront Festival Mr. Dhuse reported that the preparations for the Riverfront Festival were underway. — Brush Pickup Mr. Dhuse reported that this was Brush Pickup week. Mayor Prochaska commented that the new paint job on the Parks Building looked good Mr. Dhuse noted that the shadow box for the building has been completed. Mayor Prochaska thanked the Yorkville Junior Women's Club for supplying the funding for the building of it. C1IIEF OF POLICE REPORT First Day of School Chief Martin reported that the first day of school went smoothly. He noted that there will be extra police available in the area for the next week. rational Night Out Chief Martin reported that Yorkville was having its National Night Out Celebration on Thursday, August 29, 2002 from 7:00 P.M. to 9:00 P.M. at the Beecher Center. Game Farm Road "No Left Turd' Alderwoman Burd asked the Chief about the status of the "no left turn" on Game Farm Road in the school area. He stated that he explained to the School District that this could not be done without a traffic survey. He stated that he has spoken with Smith Engineering who stated that "no left turn" signs would have an undue effect on the intersections of Somonauk/Route 47 and Game Farm Road/Route 34. Once school is in play for a week or two, there will be a count taken as to how many people turn left and what impact it has. "No turn left" signs have a negative impact on City Hall, the library and Beecher Center. (� He stated that there was a meeting with the School District August 26, 2002 at which Sgt. Diederich attended. He advised the School District that the Police Department could not go along - with this request without a survey. The schools can not enforce anything on the City's roads. Mayor Prochaska noted that the School District has recommended that people only make right turns of Game Farm Road. He noted that any construction project in Yorkville usually looks at how it effects the flow of traffic in the area. Until the City sees a verifying report the traffic flow will remain as it is. Alderwoman Spears asked who would be paying for the traffic study. Chief Martin assumed the School District would be paying for it. Mayor Prochaska commented that the City Council would be the final decision -maker but he felt that those doing the construction should do the report. Alderman. Kot asked for an update on the traffic light on route 34 and Game Farm Road. Mr. Graff indicated that the mast arms were scheduled for delivery to a warehouse last week but it weren't. He estimated an October completion date. All other work is finished expect for the installation of the mast arms. Alderman Kot asked if an officer has been posted there and Chief Martin stated that the Police Department is currently for officers. The Mayor asked if an officer could be posted at the intersection when school lets out. COMMUNITY & LIAISON REPORT Old Jail Building Alderwoman Burd reported that she went to the facility meeting with Kendall County. She encouraged them to make an offer to the City in regards to the old jail building. Joyce Barrett of Plano is progressing with the application to get the building on the National Register of Historic Places. Aurora Area Convection and Visitors Bureau Alderwoman Burd reported that she received a call from Sue Voss from the Aurora Area Convention and Visitors Bureau (AACVB). Ms. Voss was given a recommendation from Steve Slack the editor of Out & About Chicago/Midwest Living Magazine to encourage communities to join AACVB. Alderwoman Burd read his letter to the Council. She stated that Ms. Voss has two free tickets to the Paramount Theater in Aurora and will be doing a drawing at the Riverfront Festival. She is promoting this through AACVB's website. i The Minutes of the Regular Meeting of the Citv Council - August 27. 2002 - ua 10 Mayor Prochaska commented that he saw a flyer from one of the downtown businesses that was offering specials the weekend of the Festival. He asked whom he could direct this information to and Alderwoman Burd stated to contact Ms. Voss and she would put it on the website. Mayor Prochaska asked Lynn Dubajic from the Economic Development Corporation if she could get the word out to businesses about the website. OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT (Resolution) 2002 -30 Establishing a Citv Poliev on Street Names A motion was made by Alderman Kot to approve the resolution establishing a City policy on street names as recommended by the Yorkville Human Resource Commission; seconded by Alderman Sticky Alderman Kot noted a grammatical error on page 1, section I, item D. He stated that the word "as" should be added in between "otherwise" and "required". He also noted the resolution leaves the number of street names a developer uses up to the City Council and they usually do not get involved with this. Mr. Kot asked W. Graff how the street names could be fit into a development's process without slowing things down. Mr. Graff recommended that a copy of the resolution and list of street names be included in the developer's packets. Mayor Prochaska stated that the resolution gives the Council flexibility to look at the number of names being used versus the size of the development'. Alderman Sticka suggested making this part of the subdivision ordinance and the Mayor agreed this would be a good idea. Alderwoman Spears noted another error on page 1, section I, item B. The word "location" should be plural. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT PC 2001 -18: The Highlands Annexation & PUD Agreement A motion was made by Alderman Sticka to table PC 2001 -18 The Highlands Annexation and PUD Agreement; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -7 Nays -0 James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Burd -aye PC 2000 -11: Northgate Annexation & PUD Agreement A motion was made by Alderman Sticka to table PC 2000 -11 Northgate Annexation and PUD agreement; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -7 Nays -0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Burd aye, James -aye Tucker PUD Clarification - Parking/Landscane Setback A motion was made by Alderman Sticka for a clarification to the Tucker Agreement Exhibit B if parking will encroach within the landscape envelope as depicted by the legend in Exhibit B, the City Council must approve the encroachment, as minor modification to the Tucker P.U.D. Agreement; seconded by Alderman Anderson. Alderman Sticka commented that he was part of the City Council when the setback was developed. There was much discussion, negotiation and debate at that time. Since the discussion of this item at the August 20, 2002 Committee of the Whole meeting, he has spoken with City Engineer Joe Wyrot. Mr. Wywrot had sent a memo to Building Inspector Bill Dettmer on March 18, 2002 after he reviewed preliminary drawings provided by the developer. One point of the memo discussed Ordinance 1998 -32, which requires that parking be set back twenty feet from arterial roadways_ The plan showed a setback of fifteen feet. Mr. Wywrot asked that the development agreement be checked to see if there were any deviations from the ordinance. Deviations were not granted and in fact the setback was extended from twenty -feet to thirty feet. The Minutes of the Regular Meeting of the Citv Council - August 27. 2002 - pa l I The developer's current request of fifteen feet is less than required by the ordinance. Alderman Sticka stated that the setback was increased to anticipate Route 34's widening. Also, Alderman Sticka stated that he did not look at a change that overrides an ordinance a "minor modification". He felt that this was an amendment to the P.U.D. and requires a public hearing. He stated that these were the reason he could not vote yes for the change. Mayor Prochaska commented that Attorney Kramer stated that this is an interpretation of language of the P.U.D. Also, the P.U.D. does not state there is a thirty -foot setback but refers back to the exhibit in question. Alderman Sticka stated that the legend for the drawing is perfectly clear to him. He stated that he could not understand how everyone looked at the drawing and ignored the legend and how the City staff ignored Mr. Wywrot's March memo. Mr. Graff stated that Mr. Dettmer looked at the language and not the legend of the drawing. The drawing caused the confusion. The Council further discussed the misinterpretation of the drawing and it was determined that the first motion indicates the ability of the Council to review minor modifications on a case to case basis. Alderman Sticka stated he would vote yes for this. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Burd -aye, James -aye, Kot -aye Approval of Union Bank's Modification Reauest Steve Howlett from PG Architecture made a presentation of the changes to the design as it relates to the following motion. Mr. Howlett stated that he met with City Planner Mike Schoppe and they redesigned the parking/landscaping envelope. He presented two designs. The first showed two groups of five parking spaces with a retention wall, grading and plantings in an undulating green space. The cars parked along the area will not be readily visible from Route 34 because of a twenty -four to thirty-inch berm and plantings. The line of site from Route 34 will be the building. Another option was the ten parking spaces grouped together across from the bank's entrance. This plan leaves larger contoured areas for plantings. This plan also helps traffic flow. He indicated that Mike Schoppe approved of either plan. The Council discussed the designs and the consensus was that the Council liked the design with the ten parking spaces together subject to Mr. Schoppe's approval that there will be adequate landscaping. Alderman Sticka questioned that if the City Council approves this design will it effect the P.U.D.? Mayor Prochaska stated it would not but any other developer wanting to make a change will have to come before the City Council for approval. Alderman Sticka made a motion to approve the Union Bank's request to allow parking within the landscape envelope as a minor modification to the Tucker P.U.D. agreement as clarification to Exhibit B. Mayor Prochaska added to the motion that this is subject to the presentation of the ten parking spaces across from the entryway to Mr. Schoppe and his providing a design for the berm so it provides adequate screening across the entire area; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes- 6 Nays -1 Munns -aye, Spears -aye, Sticka -nay, Anderson -aye, Burd -aye, James -aye, Kot -aye PUBLIC SAFETY COMMITTEE REPORT Police Reports for dune 2002 A motion was made by Alderman Anderson to approve the monthly police reports for June 2002; seconded by Alderman Munns. Motion approved by a viva voce vote. ADMINISTRATION COMMITTEE REPORT Policv for Electronic Recordings of All Public Meetings A motion was made by Alderwoman Spears to approve the policy for electronic recording of all public meetings as presented by the City Clerk and City Administrator; seconded by Alderman Munns. Mayor Prochaska noted that this policy requires all City meetings to be recorded. Motion approved by a roll call vote. Ayes -7 Nays -0 Sticka -aye, Anderson -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye The Minutes of the Regular Meeting of the Citv Council - August 27, 2002 - na 12 (Resolution) 2002 -31 IDOT Obligation Retirement Resolution Fox Industrial Bond A motion was made by Alderwoman Spears to approve Illinois Department of Transportation Obligation Retirement Resolution for motor fuel tax funds m the amount of $18,341.33 and to authorize the Mayor and City Clerk to execute the said documents; seconded by Alderman James. Motion approved by a roll call vote. Ayes-? Nays -0 Anderson -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye (Ordinance) 2002 -28 Simplified Municipal Telecommunications Tax A motion was made by Alderwoman Spears to approve an ordinance for Simplified Municipal Telecommunications Tax Rate change as presented by the Finance; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, James -aye, Kot -aye, Mums -aye, Spears -aye, Sticka -aye, Anderson -aye (Ordinance) 2002 -29 Citv Collector Ordinance A motion was made by Alderwoman Spears to approve an ordinance establishing the office of City Collector; seconded by Alderman Munns. City Treasurer Allen questioned why this was not discussed at the Administration Committee meeting. Mayor Prochaska, Alderman Kot and Alderwoman Spears noted that this was discussed at the Committee of the Whole meeting on August 20, 2002. Mr. Graff stated that there was a general discussion that the City Clerk could also. act as the City Collector. It was thought that there was a previous ordinance regarding this but one could not be found- Alderwoman Burd questioned if this position would assist the Finance Director. Mr. Graff stated that the City Collector would assist in record keeping and other duties. This allows for the City Clerk to assist in water bill collection and gives her the ability to help in the City office. O enin the 2002 Debt Certificate Bank Account and Authorizin Signatures A motion was made by Alderwoman Spears to approve and ratify opening the 2002 Debt Certificate Bank Account and authorizing signatures; seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye Scriveners Error in Ordinance 2002 -26 A motion was made by Alderwoman Spears to approve a scriveners error for Ordinance 2002 -26 reference to page 37 and page 44 changing finance officer to treasurer: seconded by Alderman James. Mr. Graff commented that Treasurer Allen noted the error on page 37 and Mrs. Pleckham found the error on page 44. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Burd -aye, James -aye, Kot -aye, Munns -aye ADDITIONAL BUSINESS Mr. Dhuse noted that mosquito spraying would begin tomorrow evening, August 28, 2002. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman James; seconded by Alderwoman Spears. Motion approved by a viva voce vote. Meeting adjourned at 10:20 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING August 27, 2002 PLEASE SIGN IN! m] NAME: I rA- �n- J � � 2 _ '`�C C Q�Sc l"S1� SIGNIN ADDRESS: 3 13 WQJ 6(m860 6 ,l co F VC T (L-,, f VItM (C,,�Gi'l �e,Ntc Summary Report on the Mussel Collection from Blackberry Creek 7 -26 -02 A section of the lower reach of Blackberry creek off of Route 34 in Yorkville was surveyed for Unionid mussels on 7 -26 -02 by a team of 6 volunteers. Six person -hours were spent collecting the mussels. A synopsis of the species follows Living Species 1. Plain Pocketbook, Lampsilis cardium. Eight live individuals were found. These mussels are relatively common in medium to large rivers. They are one of the largest species, and their thick shells easily make them one of the heaviest mussels encountered. The specimens in the creek are as thick shelled and as large as any in the main stem Fox River. 2. Ellipse. Venustaconcha ellipsiformis, Five live individuals were found. The ellipse is relatively common in small to medium sized rivers, and can often be found in areas of coarse gravel or cobble, where tiny pockets of finer substrates exist. It is intolerant of silt, and its distribution in Northern Illinois is spotty. 3. Fluted Shell. Lasmigona costata, Seven live specimens were recovered. This is a rare species that has only been found live in four other localities in the Fox watershed out of more than 120 localities sampled. Its rarity makes it a candidate for consideration under state endangered species guidelines. Blackberry is one of the few creeks in the entire Fox basin where the population can be said to appear healthy. 4. Giant floater. Pyganodon grandis Eight live specimens were collected. The floater is the largest, most widely distributed and common mussel in Northern Illinois. It is the most tolerant of marginal conditions of all the mussels, and can live approximately 40 years. 5. Round Pigtoe, Pleurobema sintoxia. Five live specimens were collected. The round pigtoe is considered Widespread in the Midwest, but relatively uncommon. It may be locally abundant in some drainages, but is on the decline within the Fox basin. 6. Elktoe. Alasmidonta marginata. Three live specimens were recovered. The elktoe is sporadic in its distribution in medium to large sized rivers and is considered uncommon. In the Fox basin, it has been taken alive at seven other stations in small numbers. Species Recovered as Dead Shell Only 7, Slippershell. Alasmidonta viridis. State Threatened. 8. Cylinder shell. Anodontoides ferussacianus. Common in Illinois 9. Paper pondshell. Utterbeckia imbecillis. Moderately common in Illinois 10. White heelsplitter. Lasmigona complanata. Extremely abundant in Illinois 11. Fat mucket. Lampsilis siliquoidea. Common in Illinois 12. Squawfoot aka Creeper. Strophitus undulates. Moderately common Conclusions. The lower section of Blackberry Creek rates as a borderline class A stream, a rare occurrence in Northeastern Illinois. The mussel fauna is probably more diverse than our Rapid Ecological Assessment determined based on the presence of fresh dead shells of species that were not recovered alive, but are probably still present. A total of 10 live mussel species could earn this section of Blackberry a designation as a Natural Heritage Site through the Illinois Department of Natural Resources. During our survey, we encountered Hellgrammites, an indicator of superior water quality, as well as numerous crayfish and several darters, also indicators of high water quality. Of the more than 120 stations I've surveyed in the Fox basin, Blackberry Creek ranks in the top five for overall quality. Roger Klocek Senior Conservation Biologist Shedd Aquarium 1200 S Lake Shore Drive Chicago Illinois 312 -692 -3233 rklocek@sheddaquarium.org - , 7 � L T I .H " 1 , 'z 111111, , r ' � �.�w u u sawr a uN "d r rcr f d n rr w �µA� 4 n�4,, 5 N o t � ��W 4 0 � 11 M "INE s I hr yy l l r $a5�l lx M lr i Y + + , Iv 'mr I , . "' 6� . 1p ' d ftiy �I Ik .v • e l C fy l l4 r wl b man "4 I k � r n y1 gyp STREAM WIDTH - in feet AVERAGE DEPTH - estimate in inches or D1 -D2 -D3 REDOX Potential = ORP- in millivolts pH DISSOLVED OXYGEN = DO in PPM TEMPERATURE - in degrees Fahrenheit CONDUCTIVITY- micro siemens /cm sq. TURBIDITY- in centimeters % Key: A = <1; B =1 -5; C =6 -25; D= 26 -50; E= 51 -75; F =76 -100 % Hard Bottom % Boulder >26cm % COBBLE 6 -25cm % GRAVEL 20mm -5cm % SAND < 20mm % MUD /SILT DEPTH OF SILT in centimeters - average % WOODY DEBRIS % Filamentous algae % RIPARIAN WOODS % PRAIRIE % WETLANDS % ROCKY CLIFFS %'MUD -BANKS % AGRICULTURAL % Residential % GREENBELT % URBAN w/ light industry % OTHER/SPECIFY % COVER TOTAL AREA SURVEYED, in square meters TOTAL SURVEY HRS. SURVEYORI SURVEYOR 2 SURVEYOR 3 Key: Live = blank; FD= Fresh Dead; RD= Recent Dead; WD= Weathered Dead elktoe - Alasmidonta marginata - Live elktoe - Alasmidonta marginata - FD elktoe - Alasmidonta marginata - RD elktoe - Alasmidonta marginata - WD slippershell - Alasmidonta viridis - Live slippershell - Alasmidonta viridis - FD slippershell - Alasmidonta viridis - RD slippershell - Alasmidonta viridis- WD cylindrical papershell - Anodontoides ferussacianus - Live cylindrical papershell - Anodontoides ferussacianus -FD cylindrical papershell - Anodontoides ferussacianus -RD cylindrical papershell Anodontoides ferussacianus - WD plain pocketbook - Lampsilis cardium - Live plain pocketbook - Lampsilis cardium - FD plain pocketbook - Lampsilis cardium - RD plain pocketbook - Lampsilis cardium - WD fat mucket - Lampsilis siliquoidea - Live fat mucket - Lampsilis siliquoidea - FD fat mucket - Lampsilis siliquoidea - RD fat mucket - Lampsilis siliquoidea - WD Bladkb-erry Crej& Yorkville, aut 200 tnefe�'aove lllihats :Route �4 b�id���ne�r [It 47 - 4'I 39;6754 N 8 M7Q W Z la'7 -4 _ Kertc(all ` - 9 lllinais - -- 0.18 22 13 -26 -14 77 50+ A A C D D A 1 A A D B D C 500+ 6 Roger Klocek, Chuck Roberts Mary Ratos, Harry Wolf Dave Horn, Ksenia Rudensiuk 3 2 4 12 0 0 1 0 0 8 0 3 25 0 0 10 1 W . � white heelsplitter - Lasmigona complanata- Live white heelsplitter - Lasmigona complanata - FD white heelsplitter - Lasmigona complanata - RD white heelsplitter - Lasmigona complanata - WD Fluted shell - Lasmigona costata - Live Fluted shell - Lasmigona costata - FD Fluted shell - Lasmigona costata - RD Fluted shell - Lasmigona costata - WD round pigtoe - Pleurobema sintoxia - Live round pigtoe - Pleurobema sintoxia - FD round pigtoe - Pleurobema sintoxia - RD round pigtoe - Pleurobema sintoxia - WD giant f loater - Pyganodon grandis - Live giant floater - Pyganodon grandis - FD giant floater - Pyganodon grandis - RD giant floater - Pyganodon grandis - WD bank climber - Strophitus undulatus - Live bank climber - Strophitus undulatus - FD bank climber - Strophitus undulatus - RD bank climber - Strophitus undulatus - WD paper pondshell - Utterbackla imbeciffs - Live paper pondshell - Utterbackia imbecifis - FD paper pondshell - Utterbackia imbecifis - RD paper pondshell - Utterbackia imbecifis - WD ellipse - Venustaconcha ellipsiformis - Live ellipse - Venustaconcha ellipsiformis - FD ellipse - Venustaconcha ellipsiformis - RD ellipse - Venustaconcha ellipsiformis - WD Total Live Unionid species 6 Live Unionid Specimens 36 Total dead Unionid Species ( not included in live species counts) 6 Asiatic clam - Corbicula fluminea - Live Asiatic clam - Corbicula fluminea - FD, RD, WD zebra mussel - Dreissena polymorpha- Live zebra mussel - Dreissena polymorpha - FD, RD, WD NOTES 7 5 8 0 0 5 common common 0 0 live helgramites! Dobsonflies. further work can turn up more live clam species. , NO; 2 2 0 0 10 1 7 15 0 3 0 1 1 0 1 0 0 2 18 64 Human Resource Commission Yorkville, IL 60560 Annual Report August 27, 2002 Yorkville Human Resource Commission Doug Trumble, Chairman Wanda Ohare Diana Lento -Reidy Sylvia Kurtz Michelle Leight Rose Kahle Eldon Madden Ad hoc members: Chief Harold Martin Rose Spears Art Prochaska The Human Resource Commission meets on a monthly basis, usually on the first Thursday of the month, at 5:45 PM. Our agendas have included the following: Development of a Visitor's Center Establishing a list of historic names for street names CHARACTER COUNTS!sm C.L.A. S. Y. Clothing Pantry Community Service Awards Illinois Woman of Achievement Award Establishing goals and an implementation plan The HRC's goals which were reaffirmed in December 2001 are included below: "Our mission is to help make Yorkville a safe place where people will want to live and business will want to locate. We will have a positive impact, building a sense of community through projects that will continue to make Yorkville a better place." Annual Report — Human Resrnirce Commission — 8/27/02 — Page # 1 United City of Yorkville Human Resource Commission 804 Game Farm Road Yorkville, IL 60560 Goals and Objectives Reaffirmed — December 2001 Goal A: Empower the community to take responsibility for the community and neighborhood needs of small children, youth, adults, and senior citizens. 1. Educate new community members through communication with builders and developers. 2. Continue the Millennium Project which should include an information booth and communication devices and welcome center. 3. Communicate with various groups to find out the actual and perceived needs and determine how the City can help. 4. Continue to pursue the Clothing Pantry for our community. 5. Continue to try to obtain a case for community artwork to be placed in City Hall. Goal B: Educate the community about the Human Resource Commission's mission. 1. Work with the media to assure ongoing community with the members of the community. 2. Sponsor activities through agency coordination. 3. Develop 2 -way communication with other boards — developing working relationships with those boards. 4. Assign a person to be the media/communication person. 5. Regularly communicate through the City Newsletter Goal C: Increase services and improve communication for all citizens throughout the community. 1. Promote and attend meetings of other groups including but not limited to Park District and Library. 2. Set up procedures to assign street names for new streets in our community. 3. Conduct a comprehensive needs assessment of our community. 4. Set up a system to recognize and reward community members for their work in the community. This should be based on the 6 pillars of Characters. Annual Renort — Human Resource Commission — 8/27/02 — Page # 2 Three areas of focus: Visitor Center, Street Naming, and CHARACTER COUNTS!sm. 1. Visitor Center One of our first ideas, at the inception of the HRC, was the development of a visitor center. Over the years, we have investigated numerous locations and ideas to create a viable visitor center. We believe our recommendations this year will begin the process toward a permanent visitor center where citizens and visitors can obtain information about many of the opportunities and offerings in Yorkville. However, we also believe that this is an ongoing process and hope to eventually outgrow our current recommendation. Recommendation: 1. Identify the front foyer of City Hall as an official visitor center, where information can be available for the community. 2. Purchase display cases for tri -fold or four -fold brochures from social organizations, clubs, businesses, recreation activities, social services, educational institutions, Chamber of Commerce, and philanthropic organizations within the community. 3. Solicit brochures from these organizations to be displayed in the foyer. 4. Install signs at appropriate locations within the community to identify the location of the Visitor Center. 5. Appoint the HRC to oversee the visitor center, approve brochures and establish procedures to insure that the visitor center is viable and ongoing. Anneal Renort — Homan Resource Commission — 8/27/02 — Page # 3 Dear community organization: The Yorkville Human Resource Commission has taken on a task to develop a visitor center. The purpose of this center is to inform visitors and residents of the many opportunities within our community. We have been researching this project for over two years. We believe this will provide a central location for people to find out what is available around our community. o The visitor center will be housed at the Yorkville City Hall. o Signs will be placed at all crossroads in order to draw people's attention to the visitor center. o The center will be open during regular hours, from 7:30 AM to 5:00 PM, Monday through Friday. o Initially, the visitor center will consist of a display and tri -fold brochures from the businesses, churches, city groups, historical groups, recreational opportunities, and social organizations. During our research, we have noted that numerous communities around us have similar centers already functioning. The purpose of this center is two - fold:. First is to inform visitors and residents of the many and varied opportunities within our community. We believe this is a great way to advertise services. Second is to encourage active participation of residents in community functions. In order to make this center viable, we are asking all community groups and organizations to develop a tri- fold brochure, which describes the services or activities available from your organizations. Current prices and dates for activities could also be very helpful. We are recommending a glossy, two or four color brochure. Please send a sample to the Human Resource Commission for approval. (Please see guidelines.) These brochures will be displayed prominently in the foyer of the City Hall. Our target date to have the visitor center open is October 2002. Please contact Mrs. Wanda Ohare (553- 5205) or Cherese at the Yorkville Police Department (553 -4340) for further information. Thank you in advance for your participation in this program. Respectfully, Doug Trumble, Human Resource Commission Chair Encl: Samples of brochures Brochure Guidelines Annual Renort — Human Resource Commission — 9/27/02 — Page # 4 Human Resource Commission Visitor Center Brochure Guidelines June 20, 2002 The HRC is requesting community organizations and businesses to participate in the Yorkville Visitor Center Program. Location: Yorkville City Hall Hours: Regular business hours Brochure Development and procedures: 1. Tri -fold brochures should be created from an 8 '/2 by 11 " sheet of paper. 2. Four -fold brochures should be created from an 8' /z" by 14" sheet of paper. 3. Each brochure should contain pertinent, up -to -date information about the organization, including dates, prices, and activities. 4. Businesses must be members of the Chamber of Commerce or approved by the Human Resource Commission. 5. Each business or organization is responsible to create, duplicate, and stock their "slot" in the visitor center. 6. Upon approval of the HRC, each business or organization will be assigned a specific slot in the display case. 7. Each participant is responsible to update information as information changes within their organization. 8. The following organizations will be solicited for participation in the visitor center: a. Chamber of Commerce (Local businesses) b. Churches c. Recreational vendors d. Social and philanthropic organizations e. Historical societies and groups f. Other organizations important to the community 9. The HRC reserves the right to approve or disapprove any brochures. Appeals will be heard by the Yorkville City Council. 10. It is noted that the HRC or the United City of Yorkville does not endorse any brochure. Annual Renort — Human Resource Commission — 8/27/02 — Page 9 5 2. Street Naming Project The HRC was asked by Mayor Prochaska to take on the Street Naming Project. Considerable time and discussion has gone into this project. Our goal is to make this a positive and rewarding process while safeguarding the integrity of the community. Eldon Madden and Rose Kahle have spearheaded this activity for the HRC. The recommendations for this project are identified in the presentation of two documents: The policy recommendation and the Newspaper notification /communication. Annual Renort — Human Resource Commission — 8/27/02 — Page # 6 Open Letter to the Community United City of Yorkville's Human Resource Commission 804 Game Farm Road Yorkville, IL 60560 The Human Resource Commission of the United City of Yorkville has been asked to spearhead a street naming process for the City. Due to growth, many new roads will need to be named. We believe that there are many people in our community who could be honored by the City by naming a street in their honor. The Human Resource Commission is asking for community members to nominate deserving citizens, living or deceased for this honor. Guidelines are listed below: 1. Streets should be named after a citizen or family, whether living or deceased; important event; historical location or company. 2. If living, the person being recognized should be consulted. If deceased, the family should be consulted. 3. In order to be considered, persons should have lived in the city or have made a major historical contribution to the community. Major contribution is defined as a significant contribution to the community, which has enriched or improved the community and the people living in the community. 4. This person's general reputation shall have been above reproach. 5. This major contribution could be accomplished through financial means, active work or leadership in the community. 6. In order to be considered, a person must have completed the contribution for which he or she is being recognized. 7. Any citizen of the United City of Yorkville or from outside the community can nominate a person's name as a street name. 8. Compilation of the list of names will be ongoing, new names will be added to the recommended list at least annually. 9. All nominations will be reviewed by the Human Resource Commission, which will make recommendations to the City Council. 10. All street names will be reviewed by the City Engineer, KenCom, and the U.S. Post Office to avoid duplications. 11, Developers must use a minimum of one name from the recommended list unless determined otherwise by the City Council. 12. Priorities may change, based on recommendations from the Human Resource Commission. 13. Decisions regarding street names will be made by the Yorkville City Council and its decisions will be considered final. Street Name Nomination Person being Nominated Last known Address: Phone Number: Reason for being nominated: Name of Nominator: Phone Number: Nominator Address: Annual Renort — Human Resource Commission — 8/27/02 — Page # 7 A Resolution establishing a City Policy on Street Names 1. The following general guidelines for selection of street names shall be used. A. Selection of street names shall be recommended by the Yorkville Human Resource Commission. Final approval is by the Yorkville City Council. B. Street names may be selected from a list submitted to the City Council the Yorkville Human Resource Commission. The list of street names shall consist of names of individuals, families, important events, historical locations, or companies who have contributed to the historical heritage of the United City of Yorkville, whose general reputation shall have been above reproach. C. Developers may alternately propose for consideration by the City Council, street names that meet the specific guidelines outlined, or choose street names from the pre - established historical list. D. Developers must use a minimum of one name from the recommended list unless determined otherwise by the City Council. 2. More specific guidelines to the selection of street names shall be as follows: a. Names existing at the time of this adoption shall generally remain unchanged except in cases of duplicate names. 3. Names chosen shall, insofar as possible, have the following characteristics. a. Have recognized spelling from the pronunciation unless a proper name. b. Avoid hyphenated names c. Avoid obvious connections with advertising gimmicks. 4. Thoroughfares generally a part of or extensions of existing thoroughfares, shall take the same name as the existing thoroughfares. 5. All street names will be reviewed by the City Engineer, KenCom, and the U.S. Post Office to avoid duplications 6. Thoroughfares in new subdivisions or re- subdivisions shall be chosen in accordance with this policy. 7. All resolutions or parts of resolutions in conflict with this resolution are hereby repealed. 8. This resolution shall be in full force and effect from and after its passage as provided by law. Annual Renort — Human Resource Commission — 8/27/02 — Page # 8 3. CHARACTER COUNTS!sm As you remember, the CHARACTER COUNTS!sm program was introduced to you by the HRC. We are a CHARACTER COUNTS!sm. Community. Our schools and city have adopted the philosophy. We are in the process of planning the American Character Week, scheduled for September 6 — 14. This is in conjunction with the September 11 Commemoration. Through Mayor Prochaska, the HRC has asked the Library and Recreation Departments to plan special events for American Character Week. Schools will participate by decorating the 6 Pillars of CHARACTER in the City Hall. Each building will be responsible for one pillar, with the High School doing two. The school CHARACTER COUNTS!sm Committees are currently planning activities to fill out the CHARACTER Week. 10 As a part of American Character Week, the HRC has recommended that September 11 be named Patriot Day. On September 11, in conjunction with the American Legion, public flags will be flow at half mast until 11:00 AM, when they will be ceremoniously raised to full mast. In addition, the Mayor has plans to Paint the road red white, and blue, from the City Hall to the Town Square Park. The day will culminate with a vigil from the City Hall to Town Square for a moment of remembrance. Anmia.l Renort — Human Resource Commission — 8/27/02 — Page 9 9 SOUTHWEST FOX VALLEY CABLE TELEVISION AND TELECOMMUNICATIONS COMMISSION HIGHLIGHTS OF THE FRANCHISE ORDINANCE 1. Provides for comprehensive definition of Gross Revenues which includes premium and pay - per -view channels, along with revenues from equipment and various services. (P. 9) 2. Requires non - exclusive franchises and establishes "level playing field" based on Illinois statutes. (p. 13) 3. Sets forth comprehensive process for information required from initial franchise applicants (p. 14 -15) 4. Provides for periodic performance reviews, including technical system testing (p. 17) 5. Follows the Cable Act requirements for franchise renewal. (p. 18) 6. Sets criteria and process for franchise revocation and ordinance breaches (p. 19- 22). 7. Preserves right to review and recompute franchise fees (p. 23 -24). 8. Requires cable systems to provide, upon upgrade completion, 100 channels, stereo sound where provided by the programmer, and platform expansion, capability which allows the grantee to respond to marketplace needs. (p. 26) 9. Provides for Emergency Override system and procedures in the event of a declared public emergency (p. 28 -29). 10. Provides for comprehensive system construction standards, including requiring permits for non - routine construction, plan review, undergrounding of plant, and construction bonds (p. 30 -34). 11. Provides for required insurance coverages and indemnification procedures (p. 34 -37). 12. Requires line extension to residences in areas where density is at least 20 homes per cable mile (p. 37). 13. Reserves right to regulate basic cable rates (p. 39). 14. Provides for diverse types of cable programming (p. 40, also Franchise Agreement pp. 26 -27) 15. Sets in place FCC Customer Service Standards focusing on telephone answering standards, response to installation, service call, and outage requests, communications to subscribers, billing, and refunds (pp. 41 -44). 16. Sets consumer protection standards providing for construction notification to affected residents, identification of technicians and customer service representatives, refunds for service termination, Installation connection requirements, temporary drop burial, and investigation of subscriber complaints (pp. 44 -47). 17. Sets criteria and process for assessment of penalties for ordinance violation, including procedures for notice, opportunity to cure, and hearing. (pp. 48 -50) 8'. The franchise agreement provides for construction status Irepo s, sery interr tion logs with detail regarding causes of outages, a tells t \�e a profilEport, and a log of service calls. 9. The agreement provid channels (3, channels for hrough a $1.00 /m( Wau onsee'Commun perso nel. (p0- 272-9. for vernment, a uc tic al). Ca ital suppo for t h line it. m on sub criber College ill provi e studi nal, and PL blic acd ss use channe s will be provid dills fir - p �mo .ths. )� ce td or)erzatio6l rin 10. The Agree n v' es for ext�5\ of cable . ervi to p lic facilitie li ted i App dix � — S io governmental. 'ding , and of r u lic buildings. (p. 30, Ap ndix A) 11. Th agree ent p- ovides for liquidated damages for franchise violations ranging from $50.00 er ay to $150.00 per day. (pp. 36 -37) SOUTHWEST FOX VALLEY CABLE TELEVISION AND TELECOMMUNICATIONS COMMISSION HIGHLIGHTS OF THE FRANCHISE AGREEMENT Provides for comprehensive definition of Gross Revenues which includes premium and pay - per -view channels, along with revenues from equipment and various services. (P. 6) 2. Sets the term of the franchise based on the completion date of the cable system rebuild. The term will be as follows: 15 years if completed by 12/31/02 13 years if completed by 03/31/03 12 years if completed by 06/30/03 11 years if completed by 09/30/03 10 years if completed by 12/31/03 8 years if completed after 12/31/03 4 The municipality may hire a consultant or engineer to examine the cable system once rebuilt in order to determine satisfaction of completion, and the municipality agrees to pass a resolution memorializing the completion. (pp. 9 -10) 3. The agreement requires coordination of notification to the public of the rebuild. AT &T Broadband and the municipality shall work together to provide notice to area residents through mailings, meetings, and the media. (p. 12) 4. Comprehensive insurance and indemnification requirements designed to provide_ adequate coverages and protections to the municipality (pp. 14 -16). AT &T is required to provide a $10,000 security fund in the form of a letter of credit or bond as a performance security (p.16 -18). 5. The agreement acknowledges the transfer between AT &T and Comcast and with approval of the franchise agreement, provides for consent to the transfer. NOTE: The- Regional Due Diligence Project will provide background information on the transfer prior to approval of the Agreement. (P. 22) 6. The agreement allows for periodic franchise revisitations to examine changes in law, technology, or regulation at regular intervals (p. 23) 7. A 5% franchise fee is established based upon the Gross Revenues definition. (p.24). 8. The franchise agreement provides for construction status reports, service interruption logs with detail regarding causes of outages, a telephone answering profile report, and a log of service calls. 9. The agreement provides for government, educational, and public access channels (3 channels total). Capital support for these channels will be provided for through a $1.00 /month line item on subscriber bills for up to 36 months. Waubonsee Community College will provide studio space and operational personnel. (pp. 27 -29) 10. The Agreement provides for extension of cable service to public facilities listed in Appendix A — Schools, governmental buildings, and other public buildings. (p. 30, Appendix A) 11. The agreement provides for liquidated damages for franchise violations ranging . . from $50.00 per day to $150.00 per day. (pp. 36 -37) August 27, 2002 Since Ward 4 will most likely be the fastest growing Ward, Teri Lane Residents which currently include 29 homes, would like to transfer to Ward 2 which is an older matured neighborhood. The +/ 100 in population keeps us in the same range with this change. According to the numbers I received from the City, Ward 1 would be 1,604. Ward 2 would increase from 1,505 to 1,509 (Based on 26 homes occupied x 4104 people for Teri Lane). Ward 3 would be 1,570. Ward 4 would go from 1,510 to 1,410 for a short time until growth takes off Thank you for your time and consideration. Doris Dick & Teri Lane Residents Teri Lane Addresses Name Address Bob & Kim Williams 501 Teri Lane Joe & Tammy Barry 502 Teri Lane Bill Ulrich & Family 503 Teri Lane Harlan & Doris Dick 504 Teri Lane Curtis & Shelley Butler 601 Teri Lane Juliane & Ziggy Soszko 602 Teri lane Vincent & Marci Cook 603 Teri Lane John & Kathy Burt 604 Teri Lane Mike & Anne Deutsch 605 Teri Lane Dennis & Denise Qlek 606 Teri Lane Richard & Mary Warpinski 701 Teri Lane Mike & Jodi Testa 702 Teri Lane Janet & Kara DeFelice 703 Teri Lane Janet & Gerald Radsek 704 Teri Lane Leroy & Mary Litzhoff 705 Teri Lane Brad & Lisa Nelson 706 Teri Lane Steve & Celie Riederer 707 Teri Lane Barry & Nancy Niles 708 Teri Lane Dan & Carol Pickert 709 Teri Lane Richard & Judy Johnson 801 Teri Lane Unoccupied 802 Teri Lane Roger & Jan Murphy 803 Teri Lane Mark & Laurie Perry 804 Teri Lane Rick & Bev Hernandez 805 Teri Lane Ken & Peg Stratman 806 Teri Lane Jeff & Kathy Schafermeyer 807 Teri Lane Lori & Reimer 809 Teri Lane Unoccupied 811 Teri Lane Janet Klemm 813 Teri Lane August 26, 2002 (moving into house 2 weeks) Yorkville, The following listed signatures of Teri Lane Residents of Yorkville, Illinois would like to request a change in the New Ward Map developed from the 2000 Census which is scheduled for Public Hearing on August 27, 2002. The change would re- move Teri Lane from Ward 4 and add it to Ward 2. Name: 'VA Date: Address: s a 3 4- V Name: Date: Address :� Name: Date: Address: 70 1 771- c N Onjf L,, Il-e Name: n. (, _ Date: Address: / rb 7 p CIA- Name: i/lJe, -o ®s Date: Address:, 425 v . A i A...V - Name: Date: Address.( S� 2 Cw Name: K- V' Date: I � Addres§ `� fi�� I 1.+� 1 10 Name: Ka, a, - Cv Date: / Addre - 1 0 3 � -6� i La4,c, Name / .W_, 1 ikk V,I,) Date: 6I; E) Address: 1nn� - I'P� L, 1n,_ Name: i��, Date: Address: �"dY 'TE '" L� Yorkville, The f ollowing l signatures of Teri Lane Residents of Yorkville, Illinois would like to request a change in the New Ward Map developed from the 2000 Census which is scheduled for Public Hearing on August 27, 2002. The change would re- move Teri Lane from Word 4 and add it to Ward 2. &,A Name: Date: Addre 7 c - � �'e��-c ��� Name: /Attt&,ek-PA -1— Address: . 71) a -- Name: f�,„ k&,viaride Address: s-n �-- Name: Address: Name: Address: Name: Address: Name: Address: Name: Address: Name: Address: Name: Address: Date: 8 ja' Ea �z- Date: k 2_ _ - Date: 3/?- ` 'Z Date: Date: Date: Date: Date: Date: Date: