Library Board Packet 2019 06-10-19
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
June 10, 2019 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
Physical Facilities
12. Unfinished Business Digital Sign
Mini-Golf Event
E-Rate Discussion
Strategic Plan Review & Discussion
13. New Business Nomination of Officers
List of Community Partnerships
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal counsel
for the public body, including hearing testimony on a complaint lodged against an employee of
the public body, or against legal counsel for the public body to determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, May 13, 2019, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
Vice-President Theron Garcia called the meeting to order at 7:00pm, roll was called and a quorum was
established.
Roll Call:
Krista Danis-yes, Ryan Forristall-yes, Theron Garcia-yes, Jason Hedman-yes, Russ Walter-yes, Susan
Chacon-yes, Wamecca Rodriguez (arr. 7:02pm)
Absent: Darren Crawford
Others Present:
Library Director Elisa Topper, Director of Adult Services Shelley Augustine, Friends of the Library
Rep Judy Somerlot, Aurora Sign Company V.P. Aaron Stoeckel
Recognition of Visitors:
Library staff and guests were recognized.
Amendments to the Agenda: None
Minutes: April 8, 2019
The minutes were approved as read on a motion by Mr. Walter and second by Mr. Hedman.
Roll call: Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Walter-yes, Chacon-yes. Passed 6-0.
Correspondence:
It was noted that there is an ad for the library in the Parks and Recreation catalog. Also, a thank you
was read from St. Mary's School Faculty regarding a recent Meet n Greet held at the library.
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Financial Statement
Treasurer Chacon presented the report and said this is the end of the fiscal year. The library recently
purchased a new monitor for $525. PR items were also purchased and a library brochure is being
produced. Ms. Chacon noted that “Outside Repairs and Maintenance” is only at 50% of the year.
Page 1 of 3
Payment of Bills
A motion was made and seconded by Trustees Danis and Walter respectively, to pay the bills as
follows:
$26,136.67 Accounts Payable
$37,652.96 Payroll
$63,789.63 TOTAL
Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Chacon-yes, Danis-yes.
Carried 7-0.
Amendments to the Agenda: (out of sequence)
Ms. Garcia said New Business would be discussed prior to Unfinished Business.
Report of the Library Director:
Ms. Topper reported the following:
--Submitted library report for city's annual report.
--Three inspections of facility equipment were completed.
--Met with three sign companies and have obtained proposals.
--Have booked a spring/fall cleanup and gutter cleaning.
--Trico repaired broken seal and ordered parts.
--Chiller malfunctioned and Daikin was called. Staff can now troubleshoot before calling.
--Presented promo items for library marketing. Ordered spinning wheel for ice cream social.
Also promoting website.
City Council Liaison No report
Standing Committees: No reports
New Business:
Digital Library Sign Preliminary Information & Proposals
Ms. Topper obtained proposals from three companies for the new library sign. Mr. Aaron Stoeckel
from Aurora Sign Co. was present and shared all the particulars of the sign his company would build
and install. Board members asked for as much visibility as possible. He said it would take about six
weeks from permit approval to finish. It was noted that landscaping is not part of the proposal. Board
members reviewed the other two proposals, however, they are not to code.
The Board also discussed sign height, message size, position of message, method of mounting sign,
visibility, etc. After extensive discussion, Ms. Rodriguez asked for a rendering to show the message
board on the top of the sign and the Board had several other questions to be addressed. Ms. Topper
also suggested that the Parks Dept. may want to partner with the library to display events on the library
sign and vice versa. This matter will come back next month for further discussion.
Unfinished Business:
Approve Disaster Plan
The Board had asked Ms. Topper to contact the library attorney to determine if the Disaster Plan needs
approval and she referred the Board to his email reply. The Board decided it did not need formal
approval and would be considered an administrative assignment.
Page 2 of 3
Update on the Library Mural
Director Topper commended Sharyl Iwanski for spearheading the efforts to raise the $8,500 needed for
the library mural. The project will be delayed since the muralist has been hired to paint a mural in
Chicago prior to this project.
St rategic Plan Review & Discussion
Ms. Topper provided a copy of suggested goals for the Strategic Plan. Vice-President Garcia said most
of the 2018 goals have been met by the Director and the Board will establish measurable goals for next
year. Ms. Topper said the library numbers are lower for Yorkville as well as other libraries. In
response to a Board request, Ms. Topper said more family programs will be scheduled. Partnering
with community groups was also suggested to help reduce costs and Waubonsee College has already
contacted the Director regarding computer classes. Ms. Topper listed the programs the library already
provides.
The Board discussed that if additional programs are added, employees must be added at a greater cost
to the library. Evaluation of staff utilization and comparison to other libraries were also suggested.
Ms. Rodriguez pointed out the many opportunities to increase numbers from home schoolers, Christian
high schools and nursing homes by using an outreach person to promote library services. Ms. Iwanski
already visits nursing homes. Sharing another idea, Ms. Topper said that in the future, patrons could
text the library and their requested book could be taken out to their car.
The Board discussed restrictions on emailing the library newsletter and the cost of mailing a hard copy.
A stuffer in the utility bills was suggested to promote the library. A free message can also be placed on
the message portion of the water bill. A stuffer will be used for the ice cream social and the mini-golf.
The Board decided to establish a new Director goal of recruiting one new community partner for public
programming. The Board was satisfied with other goals that Ms. Topper brought forward and Mr.
Hedman will draft a revised list for the next meeting.
Ms. Somerlot was present to inform the Board that she will be stepping down from organizing the
annual mini-golf and that the Board will need to seek other leadership for the event. Ms. Augustine
emphasized that half of the programming funds emanate from the mini-golf. This matter will be
discussed at the next Friends meeting and discussion will need to start at the Board level now.
Executive Session: None
Additional Business: None
Adjournment:
There was no further business and the meeting adjourned at 8:47pm on a motion by Mr. Walter and
second by Ms. Chacon.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 3 of 3
DATE: 05/14/19UNITED CITY OF YORKVILLETIME: 12:42:42MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900072 FNBO FIRST NATIONAL BANK OMAHA 05/25/19052519-B.PFIZENMAIER 04/30/19 17 REPLACED, COOLANT REPAIR** COMMENT **18 WAREHOUSE DIRECT-FLASH DRIVES 01-210-56-00-5610169.20INVOICE TOTAL:4,673.03 *052519-D.SMITH-A 04/30/19 01 HOME DEPO-STORAGE BINS,79-790-56-00-5630206.5202 UTLITY GLOVES, MARKER, TRIGGER ** COMMENT **03 CLAMPS, SAWHORSE, PLIERS SET ** COMMENT **INVOICE TOTAL:206.52 *052519-E.DHUSE-A 04/30/19 01 WAREHOUSE DIRECT-PAPER52-520-56-00-5620103.6402 HOME DEPO-HORSE TROUGH23-216-56-00-562624.9803 NAPA#222355-FILTERS01-410-56-00-5628228.6104 NAPA#222621-HUB NUTS79-790-56-00-564039.0005 NAPA#222823-V-BELTS79-790-56-00-564017.2206 KNOX-BLACK HINGED SURFACE52-520-56-00-5613680.8007 KNOX-BLACK HINGED SURFACE51-510-56-00-56381,021.2008 NAPA#223434-BULBS79-790-56-00-56406.5009 NAPA#223411-SOCKET01-410-56-00-56289.2910 NAPA#223839-STOPLIGHT BULB01-210-54-00-54953.7611 NAPA#223823-BRUSH, ROTARY01-410-56-00-562834.3712 FILE, AIR TOOL LUBE, THREAD** COMMENT **13 LUBE** COMMENT **14 NAPA#224594-SPARK PLUG79-790-56-00-56404.74INVOICE TOTAL:2,174.11 *052519-E.TOPPER 04/30/19 01 AMAZON-CARDBOARD COLORING82-820-56-00-567129.8702 HOUSE** COMMENT **03 AMAZON-TONER CARTRIDGES,82-820-56-00-5610521.4204 PICTURE FRAME, COPY PAPER,** COMMENT **05 CARDSTOCK, PAPER ROLL, PAPER** COMMENT **06 PLATES** COMMENT **07 STAFF APPRECIATION DAY FOOD 82-820-56-00-567679.3908 AMAZON-SHRINKY DINKS82-820-56-00-567132.4909 AMAZON-MEGAPHONE, RECEIPT82-820-56-00-561075.2210 PAPER** COMMENT **11 AMAZON PRIME MONTHLY FEE82-820-54-00-546012.9912 AMAZON-BATTERIES, CARDSTOCK, 82-820-56-00-5610101.7613 PENCIL POUCHES** COMMENT **14 DRY ERASE BOARD** COMMENT **15 AMAZON-HAND SOAP82-820-56-00-562135.8816 4IMPRINT-PROMOTIONAL LIBRARY 82-820-54-00-5426928.0217 MERCHANDISE** COMMENT **18 DEEP FREEZE ENT MAINTENANCE 84-840-56-00-5635355.88INVOICE TOTAL:2,172.92 *052519-E.WILLRETT-A 04/30/19 01 ELEMENT FOUR-CLOUD CONNECT01-000-24-00-24401,100.00)< Page 1 of 14
DATE: 05/14/19UNITED CITY OF YORKVILLE TIME: 12:42:42MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900072 FNBO FIRST NATIONAL BANK OMAHA 05/25/19052519-E.WILLRETT-A 04/30/19 02 AGREEMENT RENEWAL** COMMENT **03 AMAZON-5 FILE CABINETS01-110-56-00-56102,064.55INVOICE TOTAL:3,164.55 *052519-G.GOLINSKI-A 04/30/19 01 BOY SCOUTS-2 PLAQUES01-110-54-00-546249.98INVOICE TOTAL:49.98 *052519-J.DYON-A 04/30/19 01 SAMS-KLEENEX, PAPER TOWELS01-110-56-00-561033.96INVOICE TOTAL:33.96 *052519-J.ENGBERG-A 04/30/19 01 ADOBE CREATIVE CLOUD01-110-56-00-5610112.9702 AND SMALL STOCK MONTHLY FEES** COMMENT **03 APA 04/15/19 WETLANDS TO WINE 01-220-54-00-5412135.0004 CONFERENCE-ENGBERG** COMMENT **05 APA CONFERENCE 4/12-4/1601-220-54-00-54151,389.5206 LODGING AND PARKING-ENGBERG** COMMENT **INVOICE TOTAL:1,637.49 *052519-J.GALAUNER 04/30/19 01 WALMART-WHISTLES79-795-56-00-560634.7202 STATE FOOD SAFETY-FOOD79-795-56-00-560774.0003 PROTECTION MANAGER** COMMENT **04 CERTIFICATION-GALAUNER** COMMENT **05 AMAZON-SOCCER NETS79-795-56-00-560632.5206 CUSTOM INK-STAFF HATS79-795-56-00-5606311.16INVOICE TOTAL:452.40 *052519-J.WEISS-A 05/10/19 01 TARGET-CANDY, DRINKS,82-820-56-00-567174.2202 NOTEBOOKS, CLIP BOXES** COMMENT **INVOICE TOTAL:74.22 *052519-K.BARKSDALE-A 04/30/19 01 APA NATIONAL CONFERENCE01-220-54-00-54151,488.8302 04/12-04/16 LODGING, FOOD AND ** COMMENT **03 TRANSPORTATION-BARKSDALE-NOBLE ** COMMENT **04 WAREHOUSE DIRECT-PENS01-220-56-00-561035.0605 BSI ONLINE-WEB PORTAL ACCESS 01-220-54-00-5462250.0006 FOR CROSS CONNECTION CONTROL** COMMENT **07 SURVEY** COMMENT **INVOICE TOTAL:1,773.89 *052519-L.PICKERING-A 04/30/19 01 WAREHOUSE DIRECT-POST IT01-110-56-00-5610185.9202 NOTES, FLAGS, HANGING FILES** COMMENT **03 TRIBUNE-PUBLIC HEARING ON01-110-54-00-542691.5804 PROPOSED FY20 BUDGET** COMMENT **05 TRIBUNE-PUBLIC HEARING ON01-220-54-00-5426137.3706 TEXT AMENDMENT FOR SHORT TERM ** COMMENT **)< Page 2 of 14
DATE: 05/14/19UNITED CITY OF YORKVILLETIME: 12:42:42MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900072 FNBO FIRST NATIONAL BANK OMAHA 05/25/19052519-P.SCODRO-A 05/10/19 03 MENARDS-SHOE LACES51-510-56-00-56002.37INVOICE TOTAL:11.00 *052519-R.FREDRICKSON 04/30/19 01 COMCAST-3/10-4/9 INTERNET,82-820-54-00-5440416.2202 PHONE, CABLE** COMMENT **03 COMCAST-3/12-4/11 CABLE01-110-54-00-544021.0104 IGFOA-CONSIDERATIONS FOR AP 01-120-54-00-541230.0005 CONTROLS WEBINAR-FREDRICKSON & ** COMMENT **06 SIMMONS** COMMENT **07 NEWTEK-4/11-5/11 WEB UPKEEP 01-640-54-00-545016.5908 COMCAST-3/13-4/12 INTERNET51-510-56-00-5620106.8509 COMCAST-3/23-4/22 PHONE &79-790-54-00-5440125.7810 CABLE** COMMENT **11 COMCAST-3/23-4/22 INTERNET01-110-54-00-544067.9712 COMCAST-3/23-4/22 INTERNET01-220-54-00-544067.9713 COMCAST-3/23-4/22 INTERNET01-120-54-00-544045.3214 COMCAST-3/23-4/22 INTERNET01-210-54-00-5440294.5515 COMCAST-3/23-4/22 INTERNET79-790-54-00-544062.3116 COMCAST-3/23-4/22 INTERNET79-795-54-00-544062.3117 COMCAST-3/23-4/22 INTERNET51-510-54-00-544056.6418 COMCAST-3/23-4/22 INTERNET01-410-54-00-544056.6419 COMCAST-3/23-4/22 INTERNET52-520-54-00-544034.00INVOICE TOTAL:1,464.16 *052519-R.HARMON-A 04/30/19 01 AMAZON-COMMAND CLIPS, PRIME 79-795-56-00-5606137.4702 MONTHLY FEE** COMMENT **03 MICHAELS-PRESCHOOL CRAFT79-795-56-00-560622.3604 SUPPLIES** COMMENT **05 PARTY CITY-PRESCHOOL79-795-56-00-5606101.7706 GRADUATION SUPPLIES** COMMENT **07 WALMART-CARD STOCK79-795-56-00-560619.8808 WALMART-AIR DUSTER79-795-56-00-561013.9709 TARGET-GAMES79-795-56-00-560638.9710 AMAZON-PAPER TOWELS,79-795-56-00-5606103.1211 STICKERS, CARDSTOCK, LYSOL,** COMMENT **12 NAPKINS, BABY WIPES** COMMENT **13 DISCOUNT SCHOOL-STACKING CUPS 79-795-56-00-560631.8514 AMAZON-CAR HOLDER79-795-56-00-560643.3215 BOUNCE TOWN-SPRING FIELD TRIPS 79-795-56-00-5606396.0016 HOBBY LOBBY-GRADUATION79-795-56-00-560614.0517 SUPPLIES** COMMENT **18 OLIVE GARDEN-PRESCHOOL FIELD 79-795-56-00-5606111.8619 TRIP** COMMENT **20 WALGREENS-PHOTO DEVELOPING79-795-56-00-560621.1321 AMAZON-VACUUM79-795-56-00-5606189.19)< Page 3 of 14
DATE: 05/14/19UNITED CITY OF YORKVILLETIME: 12:42:42MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900072 FNBO FIRST NATIONAL BANK OMAHA 05/25/19052519-R.HARMON-A 04/30/19 22 WAYFAIR-SHELVING UNIT79-795-56-00-5606211.8623 SCHOOLS IN-ACTIVITY TABLE79-795-56-00-5606351.1324 AMAZON-CHAIRS, CHAIR DOLLY79-795-56-00-56061,021.5225 AMAZON-BACKYARD WATERPARK79-795-56-00-560684.9926 WALGREENS-PHOTO DEVELOPING79-795-56-00-560633.0127 BALLOONS ALOFT-GRADUATION79-795-56-00-560618.7528 BALLOONS** COMMENT **29 LAKESHORE-BOOKS, STACKERS,79-795-56-00-5606213.1830 LIGHT SLIDES** COMMENT **INVOICE TOTAL:3,179.38 *052519-R.HORNER-A 04/30/19 01 AMAZON-HAT, PANTS, JEANS79-790-56-00-5600194.40INVOICE TOTAL:194.40 *052519-R.MIKOLASEK-A 04/30/19 01 GALLS-WORK BOOTS-DAVIS01-210-56-00-5600130.0002 O'HERRON-COMPLETE SERVICE01-210-56-00-56002,966.4703 UNIFORMS FOR PFIZENMAIER &** COMMENT **04 BOROWSKI** COMMENT **INVOICE TOTAL:3,096.47 *052519-R.WRIGHT-A 04/30/19 01 PHYSICIANS CARE-DRUG01-210-54-00-546243.0002 SCREENING** COMMENT **03 PHYSICIANS CARE-DRUG52-520-54-00-546258.0004 SCREENING** COMMENT **05 PHYSICIANS CARE-DRUG79-790-54-00-546243.0006 SCREENING** COMMENT **07 KENDALL PRINTING-500 BUSINESS 01-110-56-00-561042.8008 CARDS-WRIGHT** COMMENT **INVOICE TOTAL:186.80 *052519-S.AUGUSTINE-A 04/30/19 01 KENDALL PRINTING-NOTE CARDS 82-820-56-00-561090.0002 WITH ENVELOPES** COMMENT **INVOICE TOTAL:90.00 *052519-S.IWANSKI-A 04/30/19 01 YORK POST-BOOK CLUB POSTAGE 82-820-54-00-545259.49INVOICE TOTAL:59.49 *052519-S.REDMON-A 04/30/19 01 FOOD SAFETY EXAM ON 03/30/19 79-795-56-00-560747.0002 FOR EVERDEN** COMMENT **03 FOOD SAFETY EXAM ON 04/13/19 79-795-56-00-560747.0004 FOR JONES** COMMENT **05 FOOD SAFETY EXAM ON 04/13/19 79-795-56-00-560747.0006 FOR CARRAN** COMMENT **07 FOOD SAFETY EXAM ON 04/27/19 79-795-56-00-560747.0008 FOR SCHOPF** COMMENT **)< Total for all Highlighted Library Invoices: $2,812.85Page 4 of 14
DATE: 05/14/19UNITED CITY OF YORKVILLETIME: 13:03:31MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900073 FNBO FIRST NATIONAL BANK OMAHA 05/25/19052519+R.FREDRICKSON 04/30/19 01 IGFOA-05/07/19 SHORT TERM01-120-54-00-541230.0002 CASH, LONG TERM OUTLOOK** COMMENT **03 WEBINAR** COMMENT **04 IGFOA-05/09/19 INTERNAL01-120-54-00-5412250.0005 CONTROLS SEMINAR-FREDRICKSON & ** COMMENT **06 SIMMONS** COMMENT **07 ICPA GOVERNMENT CONFERENCE ON 01-120-54-00-5412207.0008 REGISTRATION FOR 05/01/19-** COMMENT **09 FREDRICKSON** COMMENT **10 IGFOA CYBERSECURITY LUNCH01-120-54-00-541220.0011 AND LEARN ON** COMMENT **12 05/15/19-FREDRICKSON** COMMENT **INVOICE TOTAL:507.00 *052519-A.SIMMONS-B 04/30/19 01 ALARM DETECTION-MAY-JUNE 201923-216-54-00-5446346.3802 MONITORING FOR 800 GAME FARM** COMMENT **03 ROAD** COMMENT **INVOICE TOTAL:346.38 *052519-B.OLSON-B04/30/19 01 ICSC - RECON MAY 201901-640-54-00-54861,320.0002 CONFERENCE** COMMENT **03 REGISTRATION-DUBAJIC & OLSON** COMMENT **04 ICSC - PUBLIC INSTITUTION DUE 01-110-54-00-5462100.0005 RENEWAL-OLSON** COMMENT **06 ICSC RECON CONFERENCE AIRFARE 01-110-54-00-5415588.9607 FOR OLSON** COMMENT **INVOICE TOTAL:2,008.96 *052519-E.DHUSE-B 04/30/19 01 APWA ANNUAL DUES RENEWAL51-510-54-00-5460226.6702 APWA ANNUAL DUES RENEWAL52-520-54-00-5412226.6703 APWA ANNUAL DUES RENEWAL01-410-54-00-5412226.66INVOICE TOTAL:680.00 *052519-E.TOPPER-B 04/30/19 01 AMAZON-SCREEN LIGHTING KIT, 82-000-24-00-2480413.8902 CONSTRUCTION FORT, OVERSIZED** COMMENT **03 GAME SET, FIRE HD TABLET** COMMENT **04 JEWEL-COOKIE TRAY FOR PATRON 82-000-24-00-248042.9605 DAY** COMMENT **INVOICE TOTAL:456.85 *052519-E.WILLRETT-B 04/30/19 01 IML-06/06/19 NEWLY ELECTED01-110-54-00-541275.0002 OFFICIALS WORKSHOP-TRANSIER** COMMENT **03 ICMA MEMBERSHIP RENEWAL-01-110-54-00-5460920.0004 WILLRETT** COMMENT **05 FNBO PROCESSING FEE CREDIT01-000-24-00-2440-39.00INVOICE TOTAL:956.00 *FY20Total for all Highlighted Library Invoices: $456.85Page 5 of 14
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 06/04/19UNITED CITY OF YORKVILLETIME: 07:22:39CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/10/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104713 CDWGCDW GOVERNMENT INC.SBX446604/29/19 01 HARDWARE SUPPORT EXTENDED84-840-56-00-5635119.2202 SERVICE AGRREEMENT** COMMENT **INVOICE TOTAL:119.22 *SCD367704/29/19 01 5 NEW COMPUTERS84-840-56-00-56354,113.30INVOICE TOTAL:4,113.30 *SCJ380004/30/19 01 HARDWARE SUPPORT AND84-840-56-00-56351,624.5902 MAINTENANCE FOR NEW COMPUTERS ** COMMENT **INVOICE TOTAL:1,624.59 *CHECK TOTAL:5,857.11 104714 IMPACT IMPACT NETWORKING, LLC140840104/16/19 01 1/15-4/14 COPY OVERAGE CHARGES 82-820-54-00-546282.12INVOICE TOTAL:82.12 *CHECK TOTAL:82.12 104715 SMITHERE SMITHEREEN PEST MANAGEMENT194841604/29/19 01 APR 2019 PEST CONTROL SERVICE 82-820-54-00-546278.00INVOICE TOTAL:78.00 *CHECK TOTAL:78.00 104716 TRICOTRICO MECHANICAL , INC4867-B05/13/19 01 04/11/19 BOILER PUMP REPAIR 82-820-54-00-5495375.00INVOICE TOTAL:375.00 *CHECK TOTAL:375.00TOTAL AMOUNT PAID:6,392.23FY 19Page 6 of 14
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 06/04/19UNITED CITY OF YORKVILLETIME: 07:28:38CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/10/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104717 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0902339-IN05/02/19 01 LAMPS82-820-56-00-5621144.00INVOICE TOTAL:144.00 *0905146-IN05/09/19 01 BULBS, BALLAST82-820-56-00-5620309.20INVOICE TOTAL:309.20 *CHECK TOTAL:453.20 104718 BAKTAYBAKER & TAYLOR203451536605/03/19 01 BOOKS84-840-56-00-5686657.32INVOICE TOTAL:657.32 *203454260605/15/19 01 BOOKS84-840-56-00-5686254.24INVOICE TOTAL:254.24 *203454675005/17/19 01 BOOKS82-000-24-00-248020.6902 BOOKS84-840-56-00-56861,046.10INVOICE TOTAL:1,066.79 *CHECK TOTAL:1,978.35 104719 BNYMGLOB THE BANK OF NEW YORK MELLON252-219644905/13/19 01 BOND SERIES 2013 ANNUAL ADMIN 82-820-54-00-54981,100.0002 FEE** COMMENT **INVOICE TOTAL:1,100.00 *CHECK TOTAL:1,100.00 104720 CAMBRIACAMBRIA SALES COMPANY INC.4072705/22/19 01 GARBAGE BAGS, TOILET TISSUE, 82-820-56-00-56211,252.6802 PAPER TOWELS, MOPS, WINDEX, ** COMMENT **FY 20Page 7 of 14
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 06/04/19UNITED CITY OF YORKVILLETIME: 07:28:38CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/10/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104720 CAMBRIA CAMBRIA SALES COMPANY INC.4072705/22/19 03 CLEANING SPRAY, SOAP** COMMENT **INVOICE TOTAL:1,252.68 *CHECK TOTAL:1,252.68 104721 DANLAIBDAN LAIB STUDIOS55204/18/19 01 JULY 201, 2019 MAGIC AND ART 82-000-24-00-2480300.0002 SHOW** COMMENT **INVOICE TOTAL:300.00 *CHECK TOTAL:300.00 104722 ERATEFUN E-RATE FUND SERVICES, LLC29906/01/19 01 07/01/20-06/30/21 CATEGORY 1 82-820-54-00-5462350.0002 CONSULTING SERVICES** COMMENT **INVOICE TOTAL:350.00 *CHECK TOTAL:350.00 104723 ERICSCUT ERIC K HILL050205/03/19 01 SPRING GROUNDS CLEANUP82-820-54-00-54951,700.00INVOICE TOTAL:1,700.00 *CHECK TOTAL:1,700.00 104724 LLWCONSU LLOYD WARBER1045306/01/19 01 MAY 2019 ON SITE IT SUPPORT82-820-54-00-5462720.00INVOICE TOTAL:720.00 *CHECK TOTAL:720.00FY 20Page 8 of 14
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 06/04/19UNITED CITY OF YORKVILLETIME: 07:28:38CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/10/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104725 MIDWTAPE MIDWEST TAPE9735535805/06/19 01 DVD84-840-56-00-568522.4902 AUDIO BOOKS84-840-56-00-5683143.97INVOICE TOTAL:166.46 *9737126505/10/19 01 AUDIO BOOKS84-840-56-00-568388.9802 DVDS84-840-56-00-568566.72INVOICE TOTAL:155.70 *9742028305/21/19 01 DVD84-840-56-00-568522.49INVOICE TOTAL:22.49 *9742378105/20/19 01 RETURNED AUDIO BOOK CREDIT84-840-56-00-5683-75.99INVOICE TOTAL:-75.99 *9745236805/29/19 01 DVD84-840-56-00-568514.99INVOICE TOTAL:14.99 *CHECK TOTAL:283.65 104726 SOUND SOUND INCORPORATEDR16162505/13/19 01 JUNE - AUG SILVER SERVICE 82-820-54-00-5462291.0002 AGREEMENT FOR PHONE AND** COMMENT **03 VOICEMAIL SYSTEM** COMMENT **INVOICE TOTAL:291.00 *CHECK TOTAL:291.00 104727 THYSSEN THYSSENKRUPP ELEVATOR CORP300458207005/01/19 01 05/01-07/31 ELEVATOR82-820-54-00-5462542.2202 MAINTENANCE AGREEMENT** COMMENT **INVOICE TOTAL:542.22 *CHECK TOTAL:542.22FY 20Page 9 of 14
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 06/04/19UNITED CITY OF YORKVILLETIME: 07:28:38CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/10/19CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104728 TRICO TRICO MECHANICAL , INC4867-A05/13/19 01 REMOVED AND REPLACED PUMP82-820-54-00-54952,223.4802 SEALS** COMMENT **INVOICE TOTAL:2,223.48 *CHECK TOTAL:2,223.48 104729 YOUNGMMARLYS J. YOUNG05131905/26/19 01 05/13/19 MEETING MINUTES82-820-54-00-546279.50INVOICE TOTAL:79.50 *CHECK TOTAL:79.50TOTAL AMOUNT PAID:11,274.08FY 20Page 10 of 14
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION22,424.92$ -$ 22,424.92 2,038.51$ 1,658.79$ 26,122.22$ FINANCE10,232.27 - 10,232.27 940.63 767.98 11,940.88$ POLICE110,323.79 5,464.95 115,788.74 557.55 8,475.01 124,821.30$ COMMUNITY DEV.18,427.85 - 18,427.85 1,696.74 1,378.16 21,502.75$ STREETS12,086.02 - 12,086.02 1,095.00 871.11 14,052.13$ WATER12,687.06 470.54 13,157.60 1,205.68 955.33 15,318.61$ SEWER5,387.27 - 5,387.27 501.67 388.64 6,277.58$ PARKS23,405.65 72.79 23,478.44 2,057.18 1,733.70 27,269.32$ RECREATION17,661.97 - 17,661.97 1,296.82 1,317.92 20,276.71$ LIBRARY16,318.67 - 16,318.67 932.89 1,224.81 18,476.37$ TOTALS248,955.47$ 6,008.28$ 254,963.75$ 12,322.67$ 18,771.45$ 286,057.87$ TOTAL PAYROLL286,057.87$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 3, 2019Page 11 of 14
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.808.34$ -$ 808.34$ -$ 61.84$ 870.18$ CLERK500.00 - 500.00 7.55 44.61 552.16 TREASURER83.34 - 83.34 7.55 6.36 97.25 ALDERMAN4,000.00 - 4,000.00 - 306.00 4,306.00 ADMINISTRATION19,441.22 - 19,441.22 1,753.83 1,418.40 22,613.45 FINANCE10,475.13 - 10,475.13 949.04 775.11 12,199.28 POLICE113,874.42 2,478.06 116,352.48 570.87 8,495.16 125,418.51 COMMUNITY DEV.19,926.25 - 19,926.25 1,805.31 1,469.84 23,201.40 STREETS12,675.15 - 12,675.15 1,148.36 916.15 14,739.66 WATER14,833.06 - 14,833.06 1,285.89 1,073.07 17,192.02 SEWER6,061.67 - 6,061.67 498.45 427.73 6,987.85 PARKS22,539.75 - 22,539.75 1,902.21 1,646.58 26,088.54 RECREATION18,667.62 - 18,667.62 1,263.18 1,389.10 21,319.90 LIBRARY17,143.67 - 17,143.67 941.32 1,276.48 19,361.47 TOTALS261,029.62$ 2,478.06$ 263,507.68$ 12,133.56$ 19,306.43$ 294,947.67$ TOTAL PAYROLL294,947.67$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 17, 2019Page 12 of 14
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,431.67$ -$ 19,431.67 1,760.51$ 1,469.50$ 22,661.68$ FINANCE10,565.66 - 10,565.66 957.25 803.61 12,326.52$ POLICE112,867.26 2,879.24 115,746.50 581.92 8,792.90 125,121.32$ COMMUNITY DEV.19,050.84 - 19,050.84 1,726.00 1,440.09 22,216.93$ STREETS14,885.13 - 14,885.13 1,326.84 1,130.15 17,342.12$ WATER13,819.01 160.35 13,979.36 1,194.06 1,057.65 16,231.07$ SEWER6,330.25 46.93 6,377.18 505.29 487.85 7,370.32$ PARKS25,455.16 - 25,455.16 2,097.12 1,947.32 29,499.60$ RECREATION16,598.71 - 16,598.71 1,272.56 1,269.82 19,141.09$ LIBRARY17,074.94 - 17,074.94 946.89 1,302.40 19,324.23$ TOTALS256,078.63$ 3,086.52$ 259,165.15$ 12,368.44$ 19,701.29$ 291,234.88$ TOTAL PAYROLL291,234.88$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 31, 2019Page 13 of 14
Library CC Check Register ‐ FY19 (Pages 1 ‐ 4)05/25/2019 $2,812.85
Library CC Check Register ‐ FY20 (Page 5)05/25/2019 $456.85
Library Check Register ‐ FY19 (Page 6)06/10/2019 6,392.23
Library Check Register ‐ FY20 (Pages 7 ‐ 10)06/10/2019 11,274.08
Marlys Young ‐ 04/08/19 Meeting Minutes 05/28/2019 $75.75
Flex ‐ Apr 2019 HRA Admin Fees 05/28/2019 20.00
Nicor ‐04/04/19‐05/01/19 services 05/28/2019 869.24
Lincoln Financial ‐ May 2019 Life Ins 05/14/2019 30.83
IPRF ‐ June 2019 Workers Comp 05/14/2019 910.84
Blue Cross /Blue Shield‐May 2019 Health Ins 05/14/2019 5,537.74
Blue Cross /Blue Shield‐May 2019 Dental Ins 05/14/2019 582.29
Glatfelter Liability Ins. ‐ Installment #5 05/14/2019 918.75
Dearborne National ‐ May 2019 Vision Ins 05/14/2019 84.33
First Non‐Profit ‐ 2019 2nd Qtr Unemployment Ins 05/14/2019 172.08
Blue Cross /Blue Shield‐June 2019 Health Ins 05/28/2019 5,537.74
Blue Cross /Blue Shield‐JUne 2019 Dental Ins 05/28/2019 582.29
Dearborne National ‐ June 2019 Vision Ins 05/28/2019 84.33
DLL Financial ‐ June 2019 Copier Lease 05/28/2019 194.48
TOTAL BILLS PAID: $36,536.70
DATE
Bi‐weekly (Page 11)05/03/2019 $18,476.37
Bi‐weekly (Page 12)05/17/2019 $19,361.47
Bi‐weekly (Page 13)05/31/2019 19,324.23
TOTAL PAYROLL:$57,162.07
TOTAL DISBURSEMENTS:$93,698.77
PAYROLL
FY 20
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, June 10, 2019
ACCOUNTS PAYABLE
FY 19
Page 14 of 14
% of Fiscal Year 8%Year-to-Date FISCAL YEAR 2020
ACCOUNT NUMBER DESCRIPTION May-19 Totals BUDGET % of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2020 BUDGET REPORT
For the Month Ended May 31, 2019
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 58,036 58,036 699,220 8.30%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 65,634 65,634 793,028 8.28%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 1,460 1,460 5,250 27.81%
82-000-41-00-4170 STATE GRANTS -- 20,000 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 434 434 8,500 5.10%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,193 1,193 8,000 14.91%
82-000-44-00-4422 COPY FEES 294 294 3,750 7.84%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 735 735 10,000 7.35%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME 200 200 2,000 10.00%
82-000-48-00-4850 MISCELLANEOUS INCOME 1,981 1,981 2,000 99.07%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 5,588 5,588 25,003 22.35%
TOTAL REVENUES: LIBRARY 135,555 135,555 1,576,751 8.60%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 30,988 30,988 278,394 11.13%
82-820-50-00-5015 PART-TIME SALARIES 19,549 19,549 196,000 9.97%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,821 2,821 25,541 11.05%
82-820-52-00-5214 FICA CONTRIBUTION 3,804 3,804 35,544 10.70%
82-820-52-00-5216 GROUP HEALTH INSURANCE 11,099 11,099 81,184 13.67%
82-820-52-00-5222 GROUP LIFE INSURANCE 31 31 387 7.97%
82-820-52-00-5223 DENTAL INSURANCE 1,165 1,165 6,987 16.67%
82-820-52-00-5224 VISION INSURANCE 169 169 1,012 16.67%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 172 172 750 22.94%
82-820-52-00-5231 LIABILITY INSURANCE 5,416 5,416 24,253 22.33%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES -- 2,000 0.00%
82-820-54-00-5415 TRAVEL & LODGING -- 1,500 0.00%
82-820-54-00-5426 PUBLISHING & ADVERTISING -- 2,000 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS -- 6,000 0.00%
82-820-54-00-5452 POSTAGE & SHIPPING -- 750 0.00%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 1,533 1,533 11,000 13.94%
% of Fiscal Year 8%Year-to-Date FISCAL YEAR 2020
ACCOUNT NUMBER DESCRIPTION May-19 Totals BUDGET
% of Budget
UNITED CITY OF YORKVILLE
FISCAL YEAR 2020 BUDGET REPORT
For the Month Ended May 31, 2019
82-820-54-00-5462 PROFESSIONAL SERVICES 4,059 4,059 40,000 10.15%
82-820-54-00-5466 LEGAL SERVICES - - 3,000 0.00%
82-820-54-00-5468 AUTOMATION 2,249 2,249 20,000 11.24%
82-820-54-00-5480 UTILITIES - - 11,130 0.00%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 248 248 50,000 0.50%
82-820-54-00-5498 PAYING AGENT FEES - - 1,700 0.00%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - - 8,000 0.00%
82-820-56-00-5620 OPERATING SUPPLIES - - 3,000 0.00%
82-820-56-00-5621 CUSTODIAL SUPPLIES - - 8,000 0.00%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 2,000 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - - 1,000 0.00%
82-820-56-00-5675 EMPLOYEE RECOGNITION - - 200 0.00%
82-820-56-00-5685 DVD'S - - 500 0.00%
82-820-56-00-5686 BOOKS - - 1,500 0.00%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - 50,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT - - 22,613 0.00%
2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT - - 585,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT - - 139,400 0.00%
TOTAL FUND REVENUES 135,555 135,555 1,576,751 8.60%
TOTAL FUND EXPENDITURES 83,303 83,303 1,620,345 5.14%
FUND SURPLUS (DEFICIT) 52,251 52,251 (43,594)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 9,800 9,800 50,000 19.60%
84-000-45-00-4500 INVESTMENT EARNINGS 62 62 100 62.10%
TOTAL REVENUES: LIBRARY CAPITAL 9,862 9,862 50,100 19.68%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 15,000 0.00%
84-840-56-00-5683 AUDIO BOOKS - - 3,500 0.00%
% of Fiscal Year 8%Year-to-Date FISCAL YEAR 2020
ACCOUNT NUMBER DESCRIPTION May-19 Totals BUDGET
% of Budget
UNITED CITY OF YORKVILLE
FISCAL YEAR 2020 BUDGET REPORT
For the Month Ended May 31, 2019
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - 500 0.00%
84-840-56-00-5685 DVD'S - - 3,000 0.00%
84-840-56-00-5686 BOOKS - - 50,000 0.00%
TOTAL FUND REVENUES 9,862 9,862 50,100 19.68%
TOTAL FUND EXPENDITURES - - 75,500 0.00%
FUND SURPLUS (DEFICIT) 9,862 9,862 (25,400)
DATE: 06/03/2019 UNITED CITY OF YORKVILLE PAGE: 1TIME: 16:02:32 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 01PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2019 BEGINNING BALANCE 74,987.16 AP-190513B 05/06/2019 01 BOOKS BAKER & TAYLOR 104703 2034422390-B 58.24 05/06/2019 02 BOOKS BAKER & TAYLOR 104703 2034437996-B 60.16 05/06/2019 03 WASHER TOSS GAME, CRAFT ORIENTAL TRADING CO 104706 695971245-01 69.31 AP-190525MB 05/14/2019 25 AMAZON-SCREEN LIGHTING KIT, FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 413.89 05/14/2019 26 JEWEL-COOKIE TRAY FOR PATRON FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 42.96 GJ-190531LB 06/03/2019 06 May 2019 Deposits 487.00 CR-C190521 05/21/2019 06 KONICA MFP REIMB 006 0000000012 100.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 644.56 587.00 TOTAL ACCOUNT ACTIVITY 644.56 587.00 ENDING BALANCE 74,929.60 GRAND TOTAL 0.00 74,929.60 TOTAL DIFFERENCE 0.00 74,929.60
May June July August September October November December January February March April2019 2019 2019 2019 2019 2019 2019 2019 2020 2020 2020 2020Library Operations Old Second $ 408,036 Building Development FeesOld Second 90,345 Library Operations IMET * 8,007 Library Operations Illinois Funds 211,592 Total: $ 717,980 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD18,476$ 2ND PAY PERIOD19,361 3RD PAY PERIOD 19,324 Total 57,162$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of May 31, 2019FISCAL YEAR 2020
May YTD % of FY 2020
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 123,669$ 123,669$ 8.3% 1,492,248$ 118,377$ 4.47%
Intergovernmental
Personal Property Replacement Tax 1,460$ 1,460$ 27.8% 5,250$ 1,059$ 37.85%
State Grants - - 0.0% 20,000 4,060.00 0.00%
Total Intergovernmental 1,460$ 1,460$ 5.8% 25,250$ 5,119$ -71.48%
Library Fines 434$ 434$ 5.1% 8,500$ 569$ -23.71%
Charges for Services
Library Subscription Cards 1,193$ 1,193$ 14.9% 8,000$ 1,114$ 7.06%
Copy Fees 294 294 7.8% 3,750 296 -0.63%
Program Fees - - 0.0% - 1 -100.00%
Total Charges for Services 1,487$ 1,487$ 12.7% 11,750$ 1,411$ 5.37%
Investment Earnings 735$ 735$ 7.4% 10,000$ 291$ 152.60%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0% -$ -$ 0.00%
Rental Income 200 200 10.0% 2,000 100 100.00%
DVD Rental Income - - 0.0% 0 271 632.20%
Miscellaneous Income 1,981 1,981 99.1% 2,000 2 279309.00%
Transfer In 5,588 5,588 22.4% 25,003 5,438 2.77%
Total Miscellaneous & Transfers 7,770$ 7,770$ 26.8% 29,003$ 5,810$ 33.72%
Total Revenues and Transfers 135,555$ 135,555$ 8.6% 1,576,751$ 131,577$ 3.02%
Expenditures
Library Operations 83,303$ 83,303$ 5.1%1,620,345$ 58,360$ 42.74%
50 Salaries 50,537 50,537 10.7% 474,394 31,627 59.79%
52 Benefits 24,676 24,676 14.0% 175,658 21,221 16.28%
54 Contractual Services 8,090 8,090 5.4% 149,080 5,512 46.76%
56 Supplies - - 0.0% 24,200 - 0.00%
99 Transfers Out/Debt Service - - 0.0% 797,013 - 0.00%
Total Expenditures and Transfers 83,303$ 83,303$ 5.1% 1,620,345$ 58,360$ 42.74%
Surplus(Deficit) 52,251$ 52,251$ (43,594)$ 73,217$
*May represents 8% of fiscal year 2020
UNITED CITY OF YORKVILLE
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended May 31, 2019 *
Fiscal Year 2019
For the Month Ended May 31, 2018
LIBRARY DIRECTOR REPORT—May, 2019
Facilities Management- The Spring Clean Up was completed by the landscaper. The
Sprinkler Inspection was completed by Great Lakes on May 24th. The Automatic Doors
were broken and repair needed to be made. We will look into having a Maintenance
Contract on the doors. Due to another power outage, Trico had to come out to reset the
system. The chiller was not working properly and Daikin was called at overtime rates. I
did complain about our bill and an adjustment of $447.20 was made. We now need a new
part for the chiller (part is over 13 years old) price is $7119, and will be installed in the
coming weeks.
Public Relations- The photo shoot for the brochure card has been completed and photos
selected. The text for the card has been submitted and the draft will be available in the
next 2 weeks. Our target date is to have the finished product for the next Board meeting.
Received a donation of $150 in memory of my parents by a hometown friend. Also,
while visiting my hometown of Jacksonville, Florida, I visited the Jacksonville Public
Library for a tour and visit with the library director. Brought back a few new ideas and
shared them with staff. Picked up the Summer Reading Prizes from Paizano’s Pizza in
Sugar Grove. This is the second year of them providing gift certificates for patron prizes
and for the staff. I sent hand written notes to outgoing Mayor Golinski thanking him for
his library support and inviting new Mayor Purcell to come to the Library to meet with
me over coffee. Approached a library user that is interested in the open position on the
Board. I suggested that she attend the June 10th meeting and then file her application.
Special Events-We are continuing to host our local author visits. Working with staff to
prepare for the Summer Reading Program. This year’s theme is It’s Showtime” and runs
June 1st-July 31st. We are also having a multi-cultural theme for Friday story times that
include: Norwegian, Spanish, African and Ireland stories.
Meetings- Attended the Facilities Manager’s Group at Northlake Library on May 22nd.
Discussed our HVAC issues and the group suggested that we push for a Maintenance
Contract with Trico. One agenda item was electric door companies which came in handy
as ours broke the same day.
.
Staff Working with the library managers on completion of staff evaluations.
Library Operations Completed our portion of the Library Department’s annual report
for the City Report. Took 2 memorial bricks to be engraved. Starting the Illinois Public
Library Annual Report (IPLAR) due by July 1st. Working with the Park District and
JULIE to have the patio area prepared for the Boy Scout Project set for June 15th.
Jennette Weiss and I met with a local artist to develop an art workshop and to have her do
caricatures during our Ice Cream Social. After months of fighting with Konica for the
reimbursement of the microfilm reader part, we received the check for over$1,900.
Projects/Programs- Met with 3 digital sign companies to solicit proposals. Currently
working on a grant for Financial Literacy due on June 7th.
Friends- Continue to ask the Friends to fund our “Wish List” for programs and supplies.
Programs, Activities
Adult Programs
Men’s Book Club 10
Friends Meeting 13
Threads and More 12
Creative Writing 14
Lunch Bunch 6
Identity Theft Program 42
Ukulele Program 65
US Census Program 21
Passive Programs Total 41
Includes the puzzles, chess board and art wall.
TOTAL ADULT ATTENDANCE 224
Children Programs Drop-In Storytime (5) 58
Tots and Toddlers (2) 33
Book Club (2 programs) (Grades 1-2) 20
LEGO Club 4
LEGO Duplo 11
Chess (2) 10
Beginning Readers 7
Literacy Centers 35
Morning Read 9
Panera (2) 60
Museum Pass 10
Author Visit 9
Window Art 9
Dance Party 12
Sports Card Swap 3
Crafts with Andrea 11
Parkview Literacy Night 40
YMS Literacy Night 43
TOTAL CHILDREN’S ATTENDANCE 384
Passive programs included:
Games 8, Dictionary Find 8, Structure Building 13, May Day Baskets 23, Moms Day (2)
62, Turtle Activity 48, Memorial Day LEGO 25, Memorial Day Window Thank You 19
and Coloring Puppet Theatre 32.
TOTAL PARTICIPATION FOR PASSIVE
PROGRAMS 238
Youth Services TAG 9
TOTAL YOUTH SERVICES ATTENDANCE 9
Computer Use Adult 366
Young Adult 14
Children 14
TOTAL COMPUTER USE 394
Database & E-book Use
Ancestry 7 Gale 17 (34 searches) Omni E-Book 629
E-Audio 398 (259Users) 34 E-Read IL 71 E-Book Audio (30 Users)
Circulation Checkouts 14,800
New Patrons Added 59
New Items Added 436
Teen Volunteers Mikayla Mika, Mark Sanford, Juleah Richardson, Katelyn Tugman,
Skyler Krantz, Marie Berengi, Mandy Corrie, Raquel Brady, Elizabeth Chacon and Leah
English
Adult Volunteers Brad Smith, Andrea Michel, Theron Garcia, Kathy Elstad, Nancy
Aschauer and Sands McCormick Uridil.
Meeting Room 2 Rental, 9 Programs
Proctored Test 0
Patron Count 5,532
YORKVILLE STATISTICS FOR FY20 PrairieCatMonthAll Transactionscheckouts+ renewals checkouts renewalsall holds placedholds filled checkins usageItems lent to other librariesItems borrowed from other librariesItems to Reciprocal Borrowers atYorkvilleItems added Patrons added e‐commerceMAY14,800 6,868 5,767 1,101 395 1,663 5,873 17751,329 313436 59JUNEJULAUGSEPOCTNOVDECJANFEBMARAPRDATABASE USEAGE FOR FY20ANCESTRY GALE E‐READ IL OMNI OCLCSEARCHES HITS SESSIONS SEARCHES E‐BOOK E‐AUDIO USERS E‐BOOK E‐AUDIO USERS VIDEO LENT BORROWEDMAY 7 16 17 35 34 71 30 629 398 259 0JUNJULAUGSEPOCTNOVDECJANFEBMARAPR
Community Partnerships with the Yorkville Public Library 2019
Kendall County Health Department VNA Health Care
U.S. Census Bureau
Conservation Foundation
University of Illinois Extension Office
Ill. Dept. of Agriculture
Morton Arboretum
Kendall County Forest Preserve Dist.
Fermi lab
Yorkville School Dist. (community read & teacher institute breakout session)
Yorkville Garden Club
The Chocolate Shoppe
Ill. Treasurer’s Office
State Senator Jim Oberweis’ office
State Rep. Keith Wheeler’s office
AARP
Illinois WorkNet Center
Education & Outreach Rep from Greenhouse
Independent insurance agents for Medicare programs
Edward Jones Financial Advisor
Morris Hospital
Illinois Comptroller’s Office
Yorkville Chamber of Commerce
Cedarhurst of Yorkville Assisted Living Center
Kendall County Arts Guild
Paizano’s Pizza
Casey’s Gas Station
NCG Movie Theatre
Yorkville School District
Y115 High School Spanish Club
Yorkville Panera
Kendall County 4-H
Hoover Educational Center
Raging Waves
Boy Scouts/Girl Scouts
Grace Holistic
St. Mary’s School
Yorkville Parks and Recreation
Y115 Kindergarten and Reading Specialists
The Sons of Norway
Parkview Christian Academy
Plano School District
Plano Area Special Education Cooperative
Several local day care centers for library tours
Yorkville Homeschool Group
WSPY –Radio and TV Announcements
EFT:6/4/19