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City Council Minutes 2002 09-24-02 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVII.,LE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CIL&M HERS. 800 GAME FARM ROAD. ON TUESDAY. SEPTEMBER 24. 2002. Mayor Prochaska called the meeting to order at 7 :00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL j Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward H Burd Present Kot Present Ward III Anderson Absent Munns Present Ward IV Besco Present Spears Present OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Kot noted that item one under the Public Works Committee Report was going to be tabled. COMMITTEE MEETING DATES Public Works Committee 6 :30 P.M., Monday, October 28, 2002 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Thursday, September 25, 2002 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Thursday, October 10, 2002 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday, September 26, 2002 City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS None. PRESENTATIONS Waubonsee Community College Referendum Dr. Wayne Stone from Waubonsee Community College addressed the City Council in regards to the 2020 College Master Plan for the college and the Waubonsee referendum. He stated that the college has done research on growth of the area, their facilities and enrollment. The 2020 Master -- Plan focuses on new facilities that will need to be built by the college to provide programs and services in the future. Dr. Stone went over a hand out (see attached) that he presented to the Council which discussed growth in the population, the construction of six new facilities at the Sugar Grove campus, expansion of the Aurora campus and a new facility along the Route 34 corridor west of Route 47. Dr. Stone stated that the cost of the project is estimated to be $67,185,000.00 and there will be two referendum questions on the November 5, 2002 ballot for the plan. He explained that the referendum would authorize the sale of $67,185,000.00 in bonds for the building, remodeling and equipping of the facilities. Also, it would authorize an increase from three cents (rate since 1966) to eight cents per $100.00 of equalized assessed value(EAV) for the operation and maintenance of the facilities. He explained that if the referendum passes, there I The Minutes of the Regular Meeting of the Citv Council - September 24. 2002 - uagL2 would be no tax rate increase for property owners. The cost will be funded by maintaining a levy that is currently in place that will expire in the next few years. The existing obligation with a rate of 8.9 cents/$100.00 of EAV will be retired in three stages between now and the year 2011. The college is proposing to maintain the 8.9 cents/$100.00 rate and as one levy is retired the new levy will replace it. In the year 2012, the rate will be paying for the new facilities. Dr. Stone explained that the State of Illinois just released a report on the economic evaluation of thirty -nine community colleges in the state and he presented the Council with two fact sheets regarding the information from the state (see attached). He discussed the college's positive impact on the community. Dr. Stone asked the City Council for their endorsement of Waubonsee's referendum and asked for comments and questions from the Council. Alderman Munns asked what the criteria were for the new Route 34 location. Dr. Stone explained that the college is looking for a location to best serve students. The location would also depend on what developers have to offer the college. Alderman Sticka noted Dr. Stone stated that the referendum will not result in a tax rate increase but the referendum is asking for an increase from three cent to eight cents per $100.00 of EAV. He felt this was confusing. Dr. Stone explained that the rate would be going up but it would be balanced by the rate of the levy, which will remain at 8.9 cents/$100.00 of EAV. This is an increase for the operation and maintenance budget rate but they are looking at this increase along with the rate for the bonds with a target not to exceed. the 8.9 %. Also, this will not be done all at once but is a phased plan. Mayor Prochaska clarified Dr. Stone's statement by explaining that as the rate increases for the building bond and operations, the levy line item for the current bonds will be decreasing. Dr. Stone stated that there will always be equilibrium and he stated that people's tax bills would increase but not because of the rate changes. Alderman Munns noted that the portion of his tax bill for Waubousee went down. Dr. Stone explained that the current levy was a constant dollar levy. Originally, the levy was at 13.99 cents/$100.00 of EAV but the rate went down as they are paid- Alderman Sticka made the suggestion, to help pass the referendum, that the wording of the message be made clearer. Mayor Prochaska asked the Council if this was something they wanted to consider at this meeting or take to another meeting. The consensus was to have the Council review the information presented, speak with citizens and place the consideration on the next City Council agenda. Mayor Prochaska thanked Dr. Stone for the presentation. PUBLIC HEARINGS None. PLANNING COMMISSION /ZONING BOARD OF APPEALISIGN REVIEW BOARD Alderman Sticka reported that the Plan Commission had three public hearings at their last meeting. They were: • Jeff Spang - rezoning the old Game Farm house on Route 47 from residential to S -1 business. • Roberta Peterson -rezoning of the house south of Mr. Spang from residential to B -1 business. Comments from the Plan Commission involved access to the Route 47 businesses and parking. Mr. Spang noted he would have about five parking spaces with a turn - around. Another concern was that when Route 41 is widened, the business would lose some parking space. The Commission voted unanimously in favor of the two items. There will also be a third property along side these that will be requesting rezoning. This will be discussed at a future public hearing. One considered business for the location is an antique shop. There were no citizen comments. • Kylan's Ridge - located on Faxon Road west of Cannonball . There was no public comment at this hearing. i i The Minutes of the Regular Meeting of the Citv Council - September 24. 2002 - Date 3 There was discussion regarding a north -south road that runs through the center of the property that the city feels should be a collector road but the developer disagrees with. A compromise was reached by making the road 33 feet wide, which is three feet wider than an ordinary residential street, Staff recommended and the Commission agreed with limiting parking to one side of the street. The Commission voted unanimously on the annexation. They voted on the preliminary plan, which passed, with one vote against it. MI1WTES FOR APPROVAL A motion was made by Alderwoman Spears to approve the minutes of the City Council meeting from September 10, 2002: seconded by Alderman James. Motion approved by a viva voce vote. A motion was made by Alderwoman Spears to approve the minutes from the Office Space Workshop from May 30, 2002: seconded by Alderman James. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the Invoice Register #213 dated September 20, 2002. Checks in the amount of $415,826.07(vendor), $98,457.26(payroll period ending 9/7102), for a total of $514,283.33: seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, James -aye, Kot aye, Munns -aye, Sticka -aye, Spears -aye REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Recognition of Identa Austin Mayor Prochaska reported that the State of Illinois recognized Yorkville resident Identa Austin on August 12, 2002. She was inducted into the Senior Illinois Hall of Fame. This was in recognition for her community service as an advocate for children, teachers and the elderly. Mayor Prochaska presented Ms. Austin with a Certificate of Recognition from the United City of Yorkville for her induction into the hall of fame and her community service work. Ms. Austin addressed the City Council and thanked everyone for the recognition. She explained that her thirty years of volunteerism began with a membership on a county board; the Public Welfare Services Committee. She stated that she was sent to the White House Conference on Aging in Rockford, Illinois and that started her involvement with senior citizens. She has been involved with the Human Resource Commission and Park Board in Yorkville. She stated that she has enjoyed her years of service and recommends volunteerism for everyone. Alderwoman Spears complimented Ms. Austin on her energy. She read an extensive list of organizations that Ms. Austin is a member. She stated that it was an honor to meet and visit with Ms. Austin. Patriot's Way Thank You Mayor Prochaska reported that on Wednesday, September 11, 2002 Yorkville held a heartfelt co activity to commemorate the events of September 11, 2001. He thanked everyone who helped with the event (Boy and Girl Scouts, American Legion Women's Auxiliary, American Legion Color Guard, Yorkville Police Department, Kendall County Sheriff Department, Bristol- Kendall Fire Department and Emergency Medical Services, Illinois State Police, Jessica Dean, Public Works employees, Park & Recreation Department, Mark O'Malley Holly Baker and the City Council). Alderman Kot thanked the Mayor for an excellent job on a difficult speech. Comprehensive Plan Map Change Mayor Prochaska reported that at the last City Council meeting, the Comprehensive Plan Map was approved however there is an error on the map. He pointed out an area near Galena Road that is a large area of mixed use near a residential area. It was discussed that this use wasn't realistic. There was an area south of Galena Road that should remain a mixed -use area as Aurora i The Minutes of the Regular Meeting of the Citv Council - September 24, 2002 - uaee 4 Blacktop and Kendall County Concrete are located in the area He suggested that the area south of Galena Road should be maintained as an office, research, and light industrial area that it originally was. Mayor Prochaska entertained a motion to amend the vote to include the area currently shown as residential south of Galena Road west of Route 47 that will be changed to office, research and light industrial. So moved by Alderman Sticka; seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes -7 Nays -0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye Coffee with the Mayor Mayor Prochaska reported that he would be holding "Coffee with the Mayor" on Saturday, September 28, 2002 at the McDonalds's on Routes 47 and 71 from 8:00 A.M. to 11:00 A.M. He invited residents to join him for coffee. Luncheon for the Conservation Foundation Mayor Prochaska reported that there will be a luncheon for the Conservation Foundation being held Thursday, October 10, 2002 from 11:30 A.M. to 2:00 P.M. He indicated that he would not be able to attend and asked if any Council member was interested they should contact the Administrator's' Assistant, Holly Baker. CITY CLERK'S REPORT IDOT Audit Report Clerk Milschewski reported that she received a copy of Audit Report No. 00- 00023 -00 -GB from the Illinois Department of Transportation covering the receipt and disbursement of G.Q. Bond Issue fiords for the initial audit period. This is for the Fox Industrial Park project. Clerk Milschewski requested a motion to accept the Illinois Department of Transportation Audit Report #00 -00023 -00 -GB for the Fox Industrial Bond project. So moved by Alderman James; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticky aye, Besco -aye, Burd -aye, James -aye, Kot -aye CITY TREASURER'S REPORT No report. CITY ADMINISTRATOR'S REPORT Leaf Pick-up Mr. Graff reported for the Director of Public Works, Eric Dhuse, who was unable to attend that leaf pick -up will be held the weeks of October 21" through the 25' November 18 through 22 and November 25 through 27"' . A press release was issued and this information will be in the newsletter. Friends of Waubonsee Mr., Graff reported that Dr. Stone of Waubonsee forgot to mention that he passed out "Friends of Waubonsee Volunteer Cards" and he would appreciate any individual support that might be offered. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE REPORT Burglaries Chief Martin reported that there has been a number cars burglarized. The vehicles have been unlocked and items such as change, CD's, etc. are being stolen. The Police Department is asking residents to take the time to lock their vehicles. The Neighborhood Watch groups have been notified. Alderman Munns noted that the burglaries, along with an increase m criminal damage, for June - August were higher than in other months. He asked if these were true numbers and Chief Martin explained that there was a rash of mailbox damage and the burglaries have been to vehicles that were left unlocked. He hoped the numbers would fall now that school was underway. i The Minutes of the ReplAr Meeting of the Citv Council - September 24, 2002.2002 - Dag_e 5 Cross Lutheran School's Third Grade Class Chief Martin reported that he received mail from the third grade class at Cross Lutheran School. They sent the Police Department hand made cards thanking the officers for their work. Chief Martin was impressed with their effort and he sent a letter to them thanking them for their time and for thinking of the Police Department. Homecoming Chief Martin reported that Yorkville High School's Homecoming will be October 5, 2002. Line up for the parade begins at 9:30 A.M. with the parade kicking off at 10:30 A.M. He asked that everyone remind the teens to wear his or her seat belts and not to drink alcohol. COMMUNITY & LL4ISON REPORT Yorkville Economic Development Corporation - 2nd Annual Meeting Lynn Dutq c, Executive Director of the Yorkville Economic Development Corporation (YEDC) reported that the YEDC held its 2 nd Annual Meeting on September 20,2002. There were about 130 attendees. They recognized six businesses: three new development projects and three businesses that had expansions this year. The keynote speaker for the event was John Lewis, the Associate Director of the Center for Government Studies at Northern Illinois University. Ms. Dubajic reported that new businesses coming to Yorkville are Quizno's Sub Sandwiches (near Jewel), Dewey Shoes (old Function Junction location) and a steak house and banquet facility (Route 34). She also reported on new office buildings in the area and that the Kendall County Coop for Special Education will be building a new facility on Route 47 in the Prairie Center. County Board Facility's Meeting Alderwoman Burd reported that she attended that Facility's meeting for the County Board. They had a long discussion regarding the construction of a new building at the County campus. It was decided that the building should be used for public health offices. They discussed the old jail and they decided to give Joyce Barrett until June 2003 to get the property on the National Register for Historic Places and to identify fimding for renovation. They discussed organizing a committee to talk with the city regarding an agreement for the city to obtain the building. Human Resource Commission Alderwoman Spears reported that she attended the Human Resource Commission's September 5, 2002 meeting. They are suggesting that the City of Yorkville display a "We are a Character Counts Community" sign at the city's borders. Also, they would like to give a presentation to the Chamber of Commerce regarding the visitor's center and are working on this now. They received three forms for the street naming projects. Kendall County Senior Service Providers Group Meeting Alderwoman Spears attended the September 16, 2002 meeting. Representatives from several different groups were present (Kendall County Health and Human Services, Senior Services, Transportation Committee, Montgomery, Oswego, etc). They discussed that the Forest Preserve District activities for seniors, the gatekeeper program which enlists businesses to help recognize seniors suffering from neglect, disorientation, abuse, etc. and several health fairs coming up. Alderwoman Spears recommended that a column for seniors be included in the City's newsletter, which she volunteered to write. The City Council showed its support for her proposal. Also discussed at the meeting was the need for interested parties knowledgeable in transportation to attend. She has Alderman Kot if he would be available to attend and he indicated Chief Martin had already informed of this. Mayor Prochaska recommended that a policy be created for the newsletter so the staff would have some direction as to items that are allowed in the newsletter. He asked the A dministrat ion Committee to discuss this. Board of Education Meeting Alderwoman Spears reported that she attended the Board of Education meeting on September 23, 2002. Items discussed at the meeting were the districts 2002/2003 budget (discussed and adopted), the principal's school reports, bus service, Yorkville Grade School's 50th anniversary, and land from the Moser development for a school. Alderwoman Spears also noted that the district did not receive the annexation agreement for Wyndham Deerpoint. She also reported on potholes near the schools. Alderman. Kot stated that he would speak with Mr. Dhuse regarding this. Another item discussed with Alderwoman Spears was the honorary namin of the streets where the schools are located such as "Foxes Lane ". Alderwoman Spears suggested looking into this. I The Minutes of the Regular Meeting of the Citv Council - September 24. 2002 - pa eg_6 I COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Compensatory Storage Ordinance A motion was made by Alderman Kot to table the Compensatory Storage Ordinance until the next City Council; seconded by Alderman Sticky Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, ECONOMIC DEVELOPMENT COMMITTEE REPORT (Ordinance) 2002 -32 Comprehensive Plan Update A motion was made by Alderman Sticka to approve the ordinance approving the Comprehensive Plan Update; seconded by Alderman James. Attorney Dan Kramer asked that Ruettiger date and note the map as revised. Mr. Graff noted that the adopted map will be dated and marked as the final copy. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka-aye Northe Annexation Agreement A motion was made by Alderman Sticka to approve the Annexation/Planned Unit Development Agreement between the United City of Yorkville and Galena, L.L.0 and authorize the Mayor and City Clerk to execute the agreement upon legal review by the City Attorney, seconded by Alderman Besco. Attorney Kramer noted that this vote is not actually annexing the property but is approving the agreement. At the next meeting, there will be a motion to authorize the Mayor and City Clerk to execute the agreement. Alderman Besco withdrew his second. _ A motion was made by Alderman Sticka to approve the Annexation/Planned Unit Development Agreement between the United City of Yorkville and Galena, L.L.0 upon legal review by the City Attorney; seconded by Alderman Besco. Alderman Sticka noted that the agreement was full of typographical errors and Attorney Kramer stated that a mailing the agreement caused this thus creating the need for the legal review. There were no changes to items negotiated. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye PUBLIC SAFETY COMMITTEE REPORT (Ordinance) 2002 -33 Pa rldn Ordinance A motion was made by Alderman James to approve an ordinance prohibiting parking on all City streets when two (2 ") inches of snow are present; seconded by Alderman Kot. Alderwoman Spears noted she did not have a clean copy of the ordinance; her copy is incorrect in staring "when two inches of snow is present". There was also a change to the second sentence of the ordinance to read "upon recommendation and request of the City Police Department, and the City's Public Works Department" rather than Public Safety Committee. Attorney Kramer noted his copy reflected the corrections. -- The motion was voted on with the corrections noted. Motion roved b a roll call vote. Ayes- 7 Nays-0 aPP Y Y a3' Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye ADMINISTRATION COMMITTEE REPORT 01 / 02 Audit A motion was made by Alderwoman Spears to accept the Fiscal Year 2001/2002 annual audit report as recommended by the Finance Director; seconded by Alderman Munns. l i The Minutes of the Regular Meeting of the Citv Council - Sentember 24.2002 - na e�7 Motion approved by a roll call vote. Ayes 7 Nays-0 James-aye, Kot -aye, Munns aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye ADDITIONAL BUSINESS YEDC Administrator Graff noted that the Council did not vote to accept the YEDC's report. After some discussion the consensus of City Council was to vote to accept the report Mayor Prochaska entertained a motion to accept the report of the Executive Director of the Yorkville Economic Development Corporation. So moved by Alderman Sticka; seconded by Alderman James. Alderwoman Bard asked if Ms. Dubajic had to make presentations to all the members of the YEDC. She stated that she does presentations upon request such as with the School Board. Alderman James asked if this item could be voted on under "Additional Business ". Attorney Kramer clarified that it could be voted on because it was an agenda item. Motion approved by a viva voce vote. Alderwoman Burd congratulated Ms. Dubajic on a job well done. AT &T Cable Problems Alderwoman Spears noted that she has received numerous complaints from residents about the upgrades to the cable service. She found out that the boxes for the low band are bad and are being replaced AT &T Cable forgets to schedule a second crew to "boost them up ". This is creating cable outages. Mayor Prochaska also noted that there are problems when the system is turned over to the upgrade. He was advised that AT &T Cable was to send letters to customers advising them of the problems while the system is upgraded. Mr. Graff noted that homes are also being called City Clerk Milschewski verified that she received both the letter and telephone call.. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderwoman Burd; seconded by Alderman James. - - Motion approved by a viva voce vote. Meeting adjourned at 8:45 P.M. Minutes submitted by: Jacquelyn Milschewski City Clerk q yn t3' City of Yorkville, Illinois i I i - I i I i CITY COUNCIL MEETING September 24, 2002 PLEASE SIGN IN! NAME: �\ '^ II (J Jo b6 /m h Lov a cJ Vl 1 ADDRESS: (f�lGtv�Jul St'P rmylwo. (of(Fye- << +< U SIGNIN