City Council Minutes 2002 09-24-02 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF YORKVII.,LE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY
COUNCIL CIL&M HERS. 800 GAME FARM ROAD. ON TUESDAY. SEPTEMBER 24.
2002.
Mayor Prochaska called the meeting to order at 7 :00 p.m. and led the Council in the Pledge of
Allegiance.
ROLL CALL j
Clerk Milschewski called the roll.
Ward I James Present
Sticka Present
Ward H Burd Present
Kot Present
Ward III Anderson Absent
Munns Present
Ward IV Besco Present
Spears Present
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance
sheet provided.
AMENDMENTS TO THE AGENDA
Alderman Kot noted that item one under the Public Works Committee Report was going to be
tabled.
COMMITTEE MEETING DATES
Public Works Committee 6 :30 P.M., Monday, October 28, 2002
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M., Thursday, September 25, 2002
City of Yorkville Conference Room
800 Game Farm Road
Administration Committee 6:30 P.M., Thursday, October 10, 2002
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M., Thursday, September 26, 2002
City of Yorkville Conference Room
800 Game Farm Road
CITIZEN COMMENTS
None.
PRESENTATIONS
Waubonsee Community College Referendum
Dr. Wayne Stone from Waubonsee Community College addressed the City Council in regards to
the 2020 College Master Plan for the college and the Waubonsee referendum. He stated that the
college has done research on growth of the area, their facilities and enrollment. The 2020 Master
-- Plan focuses on new facilities that will need to be built by the college to provide programs and
services in the future. Dr. Stone went over a hand out (see attached) that he presented to the
Council which discussed growth in the population, the construction of six new facilities at the
Sugar Grove campus, expansion of the Aurora campus and a new facility along the Route 34
corridor west of Route 47. Dr. Stone stated that the cost of the project is estimated to be
$67,185,000.00 and there will be two referendum questions on the November 5, 2002 ballot for
the plan.
He explained that the referendum would authorize the sale of $67,185,000.00 in bonds for the
building, remodeling and equipping of the facilities. Also, it would authorize an increase from
three cents (rate since 1966) to eight cents per $100.00 of equalized assessed value(EAV) for the
operation and maintenance of the facilities. He explained that if the referendum passes, there
I
The Minutes of the Regular Meeting of the Citv Council - September 24. 2002 - uagL2
would be no tax rate increase for property owners. The cost will be funded by maintaining a levy
that is currently in place that will expire in the next few years. The existing obligation with a rate
of 8.9 cents/$100.00 of EAV will be retired in three stages between now and the year 2011. The
college is proposing to maintain the 8.9 cents/$100.00 rate and as one levy is retired the new levy
will replace it. In the year 2012, the rate will be paying for the new facilities.
Dr. Stone explained that the State of Illinois just released a report on the economic evaluation of
thirty -nine community colleges in the state and he presented the Council with two fact sheets
regarding the information from the state (see attached). He discussed the college's positive impact
on the community.
Dr. Stone asked the City Council for their endorsement of Waubonsee's referendum and asked
for comments and questions from the Council.
Alderman Munns asked what the criteria were for the new Route 34 location. Dr. Stone
explained that the college is looking for a location to best serve students. The location would also
depend on what developers have to offer the college.
Alderman Sticka noted Dr. Stone stated that the referendum will not result in a tax rate increase
but the referendum is asking for an increase from three cent to eight cents per $100.00 of EAV.
He felt this was confusing. Dr. Stone explained that the rate would be going up but it would be
balanced by the rate of the levy, which will remain at 8.9 cents/$100.00 of EAV. This is an
increase for the operation and maintenance budget rate but they are looking at this increase along
with the rate for the bonds with a target not to exceed. the 8.9 %. Also, this will not be done all at
once but is a phased plan.
Mayor Prochaska clarified Dr. Stone's statement by explaining that as the rate increases for the
building bond and operations, the levy line item for the current bonds will be decreasing. Dr.
Stone stated that there will always be equilibrium and he stated that people's tax bills would
increase but not because of the rate changes.
Alderman Munns noted that the portion of his tax bill for Waubousee went down. Dr. Stone
explained that the current levy was a constant dollar levy. Originally, the levy was at 13.99
cents/$100.00 of EAV but the rate went down as they are paid-
Alderman Sticka made the suggestion, to help pass the referendum, that the wording of the
message be made clearer.
Mayor Prochaska asked the Council if this was something they wanted to consider at this meeting
or take to another meeting. The consensus was to have the Council review the information
presented, speak with citizens and place the consideration on the next City Council agenda.
Mayor Prochaska thanked Dr. Stone for the presentation.
PUBLIC HEARINGS
None.
PLANNING COMMISSION /ZONING BOARD OF APPEALISIGN REVIEW BOARD
Alderman Sticka reported that the Plan Commission had three public hearings at their last
meeting. They were:
• Jeff Spang - rezoning the old Game Farm house on Route 47 from residential to S -1 business.
• Roberta Peterson -rezoning of the house south of Mr. Spang from residential to B -1 business.
Comments from the Plan Commission involved access to the Route 47 businesses and parking.
Mr. Spang noted he would have about five parking spaces with a turn - around. Another concern
was that when Route 41 is widened, the business would lose some parking space. The
Commission voted unanimously in favor of the two items.
There will also be a third property along side these that will be requesting rezoning. This will be
discussed at a future public hearing. One considered business for the location is an antique shop.
There were no citizen comments.
• Kylan's Ridge - located on Faxon Road west of Cannonball . There was no public comment
at this hearing.
i
i
The Minutes of the Regular Meeting of the Citv Council - September 24. 2002 - Date 3
There was discussion regarding a north -south road that runs through the center of the property
that the city feels should be a collector road but the developer disagrees with. A compromise was
reached by making the road 33 feet wide, which is three feet wider than an ordinary residential
street, Staff recommended and the Commission agreed with limiting parking to one side of the
street. The Commission voted unanimously on the annexation. They voted on the preliminary
plan, which passed, with one vote against it.
MI1WTES FOR APPROVAL
A motion was made by Alderwoman Spears to approve the minutes of the City Council meeting
from September 10, 2002: seconded by Alderman James.
Motion approved by a viva voce vote.
A motion was made by Alderwoman Spears to approve the minutes from the Office Space
Workshop from May 30, 2002: seconded by Alderman James.
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderwoman Spears to approve the paying of the bills listed on the
Invoice Register #213 dated September 20, 2002. Checks in the amount of $415,826.07(vendor),
$98,457.26(payroll period ending 9/7102), for a total of $514,283.33: seconded by Alderman
Munns.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot aye, Munns -aye, Sticka -aye, Spears -aye
REPORTS
ATTORNEY'S REPORT
No report.
MAYOR'S REPORT
Recognition of Identa Austin
Mayor Prochaska reported that the State of Illinois recognized Yorkville resident Identa Austin
on August 12, 2002. She was inducted into the Senior Illinois Hall of Fame. This was in
recognition for her community service as an advocate for children, teachers and the elderly.
Mayor Prochaska presented Ms. Austin with a Certificate of Recognition from the United City of
Yorkville for her induction into the hall of fame and her community service work.
Ms. Austin addressed the City Council and thanked everyone for the recognition. She explained
that her thirty years of volunteerism began with a membership on a county board; the Public
Welfare Services Committee. She stated that she was sent to the White House Conference on
Aging in Rockford, Illinois and that started her involvement with senior citizens. She has been
involved with the Human Resource Commission and Park Board in Yorkville. She stated that she
has enjoyed her years of service and recommends volunteerism for everyone.
Alderwoman Spears complimented Ms. Austin on her energy. She read an extensive list of
organizations that Ms. Austin is a member. She stated that it was an honor to meet and visit with
Ms. Austin.
Patriot's Way Thank You
Mayor Prochaska reported that on Wednesday, September 11, 2002 Yorkville held a heartfelt
co activity to commemorate the events of September 11, 2001. He thanked everyone
who helped with the event (Boy and Girl Scouts, American Legion Women's Auxiliary,
American Legion Color Guard, Yorkville Police Department, Kendall County Sheriff
Department, Bristol- Kendall Fire Department and Emergency Medical Services, Illinois State
Police, Jessica Dean, Public Works employees, Park & Recreation Department, Mark O'Malley
Holly Baker and the City Council).
Alderman Kot thanked the Mayor for an excellent job on a difficult speech.
Comprehensive Plan Map Change
Mayor Prochaska reported that at the last City Council meeting, the Comprehensive Plan Map
was approved however there is an error on the map. He pointed out an area near Galena Road
that is a large area of mixed use near a residential area. It was discussed that this use wasn't
realistic. There was an area south of Galena Road that should remain a mixed -use area as Aurora
i
The Minutes of the Regular Meeting of the Citv Council - September 24, 2002 - uaee 4
Blacktop and Kendall County Concrete are located in the area He suggested that the area south
of Galena Road should be maintained as an office, research, and light industrial area that it
originally was.
Mayor Prochaska entertained a motion to amend the vote to include the area currently shown as
residential south of Galena Road west of Route 47 that will be changed to office, research and
light industrial. So moved by Alderman Sticka; seconded by Alderwoman Burd.
Motion approved by a roll call vote. Ayes -7 Nays -0
Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye
Coffee with the Mayor
Mayor Prochaska reported that he would be holding "Coffee with the Mayor" on Saturday,
September 28, 2002 at the McDonalds's on Routes 47 and 71 from 8:00 A.M. to 11:00 A.M. He
invited residents to join him for coffee.
Luncheon for the Conservation Foundation
Mayor Prochaska reported that there will be a luncheon for the Conservation Foundation being
held Thursday, October 10, 2002 from 11:30 A.M. to 2:00 P.M. He indicated that he would not
be able to attend and asked if any Council member was interested they should contact the
Administrator's' Assistant, Holly Baker.
CITY CLERK'S REPORT
IDOT Audit Report
Clerk Milschewski reported that she received a copy of Audit Report No. 00- 00023 -00 -GB from
the Illinois Department of Transportation covering the receipt and disbursement of G.Q. Bond
Issue fiords for the initial audit period. This is for the Fox Industrial Park project.
Clerk Milschewski requested a motion to accept the Illinois Department of Transportation Audit
Report #00 -00023 -00 -GB for the Fox Industrial Bond project. So moved by Alderman James;
seconded by Alderman Munns.
Motion approved by a roll call vote. Ayes -7 Nays -0
Munns -aye, Spears -aye, Sticky aye, Besco -aye, Burd -aye, James -aye, Kot -aye
CITY TREASURER'S REPORT
No report.
CITY ADMINISTRATOR'S REPORT
Leaf Pick-up
Mr. Graff reported for the Director of Public Works, Eric Dhuse, who was unable to attend that
leaf pick -up will be held the weeks of October 21" through the 25' November 18 through 22
and November 25 through 27"' . A press release was issued and this information will be in the
newsletter.
Friends of Waubonsee
Mr., Graff reported that Dr. Stone of Waubonsee forgot to mention that he passed out "Friends of
Waubonsee Volunteer Cards" and he would appreciate any individual support that might be
offered.
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
No report.
CHIEF OF POLICE REPORT
Burglaries
Chief Martin reported that there has been a number cars burglarized. The vehicles have been
unlocked and items such as change, CD's, etc. are being stolen. The Police Department is asking
residents to take the time to lock their vehicles. The Neighborhood Watch groups have been
notified.
Alderman Munns noted that the burglaries, along with an increase m criminal damage, for June -
August were higher than in other months. He asked if these were true numbers and Chief Martin
explained that there was a rash of mailbox damage and the burglaries have been to vehicles that
were left unlocked. He hoped the numbers would fall now that school was underway.
i
The Minutes of the ReplAr Meeting of the Citv Council - September 24, 2002.2002 - Dag_e 5
Cross Lutheran School's Third Grade Class
Chief Martin reported that he received mail from the third grade class at Cross Lutheran School.
They sent the Police Department hand made cards thanking the officers for their work. Chief
Martin was impressed with their effort and he sent a letter to them thanking them for their time
and for thinking of the Police Department.
Homecoming
Chief Martin reported that Yorkville High School's Homecoming will be October 5, 2002. Line
up for the parade begins at 9:30 A.M. with the parade kicking off at 10:30 A.M. He asked that
everyone remind the teens to wear his or her seat belts and not to drink alcohol.
COMMUNITY & LL4ISON REPORT
Yorkville Economic Development Corporation -
2nd Annual Meeting
Lynn Dutq c, Executive Director of the Yorkville Economic Development Corporation (YEDC)
reported that the YEDC held its 2 nd Annual Meeting on September 20,2002. There were about
130 attendees. They recognized six businesses: three new development projects and three
businesses that had expansions this year. The keynote speaker for the event was John Lewis, the
Associate Director of the Center for Government Studies at Northern Illinois University.
Ms. Dubajic reported that new businesses coming to Yorkville are Quizno's Sub Sandwiches
(near Jewel), Dewey Shoes (old Function Junction location) and a steak house and banquet
facility (Route 34). She also reported on new office buildings in the area and that the Kendall
County Coop for Special Education will be building a new facility on Route 47 in the Prairie
Center.
County Board Facility's Meeting
Alderwoman Burd reported that she attended that Facility's meeting for the County Board. They
had a long discussion regarding the construction of a new building at the County campus. It was
decided that the building should be used for public health offices. They discussed the old jail and
they decided to give Joyce Barrett until June 2003 to get the property on the National Register for
Historic Places and to identify fimding for renovation. They discussed organizing a committee to
talk with the city regarding an agreement for the city to obtain the building.
Human Resource Commission
Alderwoman Spears reported that she attended the Human Resource Commission's September 5,
2002 meeting. They are suggesting that the City of Yorkville display a "We are a Character
Counts Community" sign at the city's borders. Also, they would like to give a presentation to the
Chamber of Commerce regarding the visitor's center and are working on this now. They received
three forms for the street naming projects.
Kendall County Senior Service Providers Group Meeting
Alderwoman Spears attended the September 16, 2002 meeting. Representatives from several
different groups were present (Kendall County Health and Human Services, Senior Services,
Transportation Committee, Montgomery, Oswego, etc). They discussed that the Forest Preserve
District activities for seniors, the gatekeeper program which enlists businesses to help recognize
seniors suffering from neglect, disorientation, abuse, etc. and several health fairs coming up.
Alderwoman Spears recommended that a column for seniors be included in the City's newsletter,
which she volunteered to write. The City Council showed its support for her proposal. Also
discussed at the meeting was the need for interested parties knowledgeable in transportation to
attend. She has Alderman Kot if he would be available to attend and he indicated Chief Martin
had already informed of this.
Mayor Prochaska recommended that a policy be created for the newsletter so the staff would have
some direction as to items that are allowed in the newsletter. He asked the A dministrat ion
Committee to discuss this.
Board of Education Meeting
Alderwoman Spears reported that she attended the Board of Education meeting on September 23,
2002. Items discussed at the meeting were the districts 2002/2003 budget (discussed and
adopted), the principal's school reports, bus service, Yorkville Grade School's 50th anniversary,
and land from the Moser development for a school.
Alderwoman Spears also noted that the district did not receive the annexation agreement for
Wyndham Deerpoint. She also reported on potholes near the schools. Alderman. Kot stated that
he would speak with Mr. Dhuse regarding this. Another item discussed with Alderwoman Spears
was the honorary namin of the streets where the schools are located such as "Foxes Lane ".
Alderwoman Spears suggested looking into this.
I
The Minutes of the Regular Meeting of the Citv Council - September 24. 2002 - pa eg_6
I
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
Compensatory Storage Ordinance
A motion was made by Alderman Kot to table the Compensatory Storage Ordinance until the
next City Council; seconded by Alderman Sticky
Motion approved by a roll call vote. Ayes -7 Nays -0
Munns -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye,
ECONOMIC DEVELOPMENT COMMITTEE REPORT
(Ordinance) 2002 -32 Comprehensive Plan Update
A motion was made by Alderman Sticka to approve the ordinance approving the Comprehensive
Plan Update; seconded by Alderman James.
Attorney Dan Kramer asked that Ruettiger date and note the map as revised. Mr. Graff noted that
the adopted map will be dated and marked as the final copy.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka-aye
Northe Annexation Agreement
A motion was made by Alderman Sticka to approve the Annexation/Planned Unit Development
Agreement between the United City of Yorkville and Galena, L.L.0 and authorize the Mayor and
City Clerk to execute the agreement upon legal review by the City Attorney, seconded by
Alderman Besco.
Attorney Kramer noted that this vote is not actually annexing the property but is approving the
agreement. At the next meeting, there will be a motion to authorize the Mayor and City Clerk to
execute the agreement.
Alderman Besco withdrew his second.
_ A motion was made by Alderman Sticka to approve the Annexation/Planned Unit Development
Agreement between the United City of Yorkville and Galena, L.L.0 upon legal review by the
City Attorney; seconded by Alderman Besco.
Alderman Sticka noted that the agreement was full of typographical errors and Attorney Kramer
stated that a mailing the agreement caused this thus creating the need for the legal review. There
were no changes to items negotiated.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye
PUBLIC SAFETY COMMITTEE REPORT
(Ordinance) 2002 -33 Pa rldn Ordinance
A motion was made by Alderman James to approve an ordinance prohibiting parking on all City
streets when two (2 ") inches of snow are present; seconded by Alderman Kot.
Alderwoman Spears noted she did not have a clean copy of the ordinance; her copy is incorrect in
staring "when two inches of snow is present". There was also a change to the second sentence of
the ordinance to read "upon recommendation and request of the City Police Department, and the
City's Public Works Department" rather than Public Safety Committee. Attorney Kramer noted
his copy reflected the corrections.
-- The motion was voted on with the corrections noted.
Motion roved b a roll call vote. Ayes- 7 Nays-0
aPP Y Y a3'
Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye
ADMINISTRATION COMMITTEE REPORT
01 / 02 Audit
A motion was made by Alderwoman Spears to accept the Fiscal Year 2001/2002 annual audit
report as recommended by the Finance Director; seconded by Alderman Munns.
l i
The Minutes of the Regular Meeting of the Citv Council - Sentember 24.2002 - na e�7
Motion approved by a roll call vote. Ayes 7 Nays-0
James-aye, Kot -aye, Munns aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye
ADDITIONAL BUSINESS
YEDC
Administrator Graff noted that the Council did not vote to accept the YEDC's report. After some
discussion the consensus of City Council was to vote to accept the report
Mayor Prochaska entertained a motion to accept the report of the Executive Director of the
Yorkville Economic Development Corporation. So moved by Alderman Sticka; seconded by
Alderman James.
Alderwoman Bard asked if Ms. Dubajic had to make presentations to all the members of the
YEDC. She stated that she does presentations upon request such as with the School Board.
Alderman James asked if this item could be voted on under "Additional Business ". Attorney
Kramer clarified that it could be voted on because it was an agenda item.
Motion approved by a viva voce vote.
Alderwoman Burd congratulated Ms. Dubajic on a job well done.
AT &T Cable Problems
Alderwoman Spears noted that she has received numerous complaints from residents about the
upgrades to the cable service. She found out that the boxes for the low band are bad and are
being replaced AT &T Cable forgets to schedule a second crew to "boost them up ". This is
creating cable outages. Mayor Prochaska also noted that there are problems when the system is
turned over to the upgrade. He was advised that AT &T Cable was to send letters to customers
advising them of the problems while the system is upgraded. Mr. Graff noted that homes are also
being called City Clerk Milschewski verified that she received both the letter and telephone call..
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderwoman Burd; seconded by
Alderman James.
- - Motion approved by a viva voce vote.
Meeting adjourned at 8:45 P.M.
Minutes submitted by:
Jacquelyn Milschewski City Clerk
q yn t3'
City of Yorkville, Illinois
i
I
i
- I
i
I
i
CITY COUNCIL MEETING
September 24, 2002
PLEASE SIGN IN!
NAME:
�\ '^ II (J
Jo b6 /m h Lov a cJ
Vl
1
ADDRESS:
(f�lGtv�Jul St'P rmylwo. (of(Fye-
<< +<
U
SIGNIN