Public Works Committee Minutes 2019 05-21-19Page 1 of 3
APPROVED 6/18/19
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, May 21, 2019, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joe Plocher Alderman Ken Koch
Alderman Chris Funkhouser
Absent: Alderman Seaver Tarulis
Other City Officials
Assistant City Administrator Erin Willrett City Engineer Brad Sanderson
Public Works Director Eric Dhuse Purchasing Agent Carri Parker
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Joe Plocher.
Citizen Comments: None
Previous Meeting Minutes: April 16, 2019
The minutes were approved as presented.
New Business:
1. PW 2019-31 East Orange Street Water Main Improvements – Contract Award
Bids were taken May 13th and several were received. The low bidder, Performance Construction and
Engineering of Plano, bid just over $490,000 and was recommended by Mr. Sanderson. It was
suggested to go with the base bid plus alternate 'D' on the Mill Road project. This moves to the City
Council.
2. PW 2019-32 Church Street Sanitary Sewer Improvements – Contract Award
This bid was also taken on May 13 and several were received. It was recommended to award the
contract to the low bidder, Performance Construction and Engineering, for a cost of $54,350.
Alderman Funkhouser questioned why the bids were higher than estimated. Mr. Sanderson said EEI's
estimates should have been higher due to a smaller material quantity. This moves to the City Council.
3. PW 2019-33 Route 71 Improvements - Subordination of Surface Rights
Mr. Sanderson said this is for the last portions of Rt. 71 land acquisition and the surface rights will be
given up where right-of-way was acquired. The attorneys drafted an ordinance for this action.
4. PW 2019-34 Route 47 Reconstruction from Kennedy Road in Yorkville to Cross Street in Sugar
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Grove – MOU (Memorandum of Understanding)
Mr. Sanderson said a document was received from IDOT regarding construction from Kennedy Rd. to
Cross St. An agreement will eventually be made to include: extension of Bristol Bay Rd. to Rt. 47,
Baseline bridge reconstruction (city will be responsible for maintenance) and Wrigley Way signal
replacement if needed. The estimated local share is $656,400. At this time, work is moving forward
from Sugar Grove to south of Galena Rd. and the southern portion is outside of the 5 year plan. This
moves to City Council for Mayoral signature.
5. PW 2019-35 Sale of Public Works Vehicles - Sealed Bid Results/Approval
No bids were received for the Public Works vehicles. Mr. Dhuse said they need significant repairs and
have sat for 2-3 years. The committee recommended they go to a wholesaler since they have very little
value.
6. PW 2019-36 Material Storage Shed
Mr. Dhuse said he is seeking permission to move forward with an RFP for a cost estimate for a new
shed since the other one collapsed. Alderman Koch asked if there was money in the budget. In the
building assessment project, this shed was not going to be replaced due to the poor condition and no
money was budgeted.
The 2015 preliminary plans will be used with minimal upgrades. Chairman Plocher asked if the
structure would be big enough for expansion. Mr. Dhuse said it would not and a much larger building
would be needed to keep the salt dry. He hopes it will be built by November and said it needs to be in
a central location for storage of salt, sand, mulch, etc. If not kept dry, the materials will not spread
well. The committee agreed to move this project forward for a verbal update in June and bids in July.
7. PW 2019-37 Selection of Committee Liaisons
After brief discussion it was decided that Alderman Plocher would remain as YBSD liaison and
Aldermen Frieders will be liaison for the Park Board. Alderman Koch attends the Park Board meetings
as well.
8. PW 2019-38 Meeting Dates
The committee was OK with the proposed meeting dates and time.
Old Business:
1. PW 2018-102 East Alley Parking Lot - Update
There is no update at this time and Mr. Dhuse added that no contact has been made with Imperial
Investments as of yet.
2. PW 2019-27 Crosswalk at Route 47 and Main Street
At a previous meeting the committee asked Mr. Sanderson to look at options of retaining or removal of
the crosswalk and the costs of both. Removal would cost $30,000-$40,000 and adding pedestrian
beacons on a mast arm would be $60,000 to $76,000. A third option to build a pedestrian bridge would
cost about $1 million. Committee members liked the option of the beacons, saying the appearance of a
red light would stop the traffic. The light cycle would provide for a flashing yellow, a countdown timer
and then a stop after a button was pushed. Chairman Plocher noted that he gets calls regarding the
crosswalk and said that 2 people have been hit. He expressed reservations about city liability since the
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original recommendation was to not install a crosswalk at that location. The committee agreed that the
#2 option would reduce liability. Mr. Sanderson will contact IDOT to ascertain if option #2 can be
permitted and this matter will come back to committee.
3. PW 2019-28 Plow Trucks - Status
In a previous meeting, Mr. Dhuse was asked to evaluate truck needs and spec the cost. The estimated
cost is $201,000 for stainless steel components to last 10+ years. Mr. Dhuse added that the trucks
would have re-sale value as well. It was noted the trucks were not budgeted. Many trucks failed
during the past winter and committee members agreed they were needed and have been defrayed for 12
years. Rob Fredrickson did a replacement schedule a few years ago and nearly all the trucks need to
be replaced now. The trucks would not be delivered until next May if ordered now. Director Dhuse
will compile a list of all vehicles and equipment needs and send to Mr. Olson and Ms. Willrett.
4. PW 2019-29 Water Department Superintendent/Foreman – Personnel Recruitment Update
Ms. Willrett recapped the recruitment efforts thus far. Mr. Dhuse did an analysis of salaries of nearby
municipalities and staff has suggested recruiting again at a new salary range of $87,000 to $118,000.
It was noted that any applicants must have a class B water license. A contracted person is now being
used in this position. The committee discussed the salary and the proposed combined position of
Superintendent and Foreman. Mr. Dhuse said the position is in high demand and is right for the city
needs.
Additional Business:
Alderman Koch said landscaping is needed by the new sidewalk near Heritage Woods. He also noted a
past water issue on Adrian St at a house under repair. Mr. Dhuse said the owner there dug a trench
which has helped the problem, however, it still needs to be captured. Mr. Dhuse will speak with the
homeowner.
There was no further business and the meeting was adjourned at 6:50pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker