City Council Minutes 2002 10-22-02 I
i
I
I
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF YORKVH LE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY
COUNCIL CHAMBERS, 800 GAME FARM ROAD, ON TUESDAY, OCTOBER 22, 2002.
Mayor Prochaska called the meeting to order at 7:03 p.m. and led the Council in the Pledge of
Allegiance.
I
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Present
Sticka Present
Ward IT Burd Present
Kot Present
Ward III Anderson Present
Munns Present
Ward IV Besco Present
Spears Present
OUORUM
A quorum was established-
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance
sheet provided.
AMENDMENTS TO THE AGENDA
Bill List
Alderwoman Spears noted a change to the bill list. She explained that a loan payment of
$42,378.46 was not included on the bill list but needed to be paid by October 31, 2002. A manual
check was going to be cut and the payment will be added to the list_
Annual Treasurer's Report
City Treasurer Allen noted that there was a revision to the Annual Treasurer's Report made by
staff. City Attorney Kramer suggested that the motion for approval be made "as revised ".
PC 2002 -12 Kylyn's Ridge
Mayor Prochaska asked if the annexation agreement was ready to be passed He noted that the
draft of the agreement he had was not in its final form and contained handwritten notes. He
suggested that this item be tabled.
Attorney Kramer noted that Dirk Gunderson with AMG Homes, dropped the changes off on
Thursday, October 17, 2002. Attorney Kramer stated that he went over the document with City
Administrator Tony Graff and that most of the changes are acceptable but the document needs to
be put in final form to be signed. Alderman Sticka questioned which changes were unacceptable
and Attorney Kramer stated that there were questions regarding the items that the builder wanted
to add on the last page of the agreement; #14 - Signs, #15 - Model & Speculative Homes and #16
- Mass Grading Permit. Attorney Kramer did not know if theses items were discussed or
approved by the Economic Development Committee (EDC) and Chad Gunderson of AMG
Homes stated that they were not.
Mayor Prochaska asked the Council if it had time to review the revisions and he asked if there
was a reason that this item needed to pass tonight. Chad Gunderson explained that due to the
time of year, he would like to start with the mass grading in an effort not to delay the project for
spring. He stated that the important issue in the agreement regards the mass grading. He stated
that he was aware that Yorkville was considering an ordinance regarding mass grading and this
item states that any changes in the policy will be borne by the owner /developer with no recourse
to the City. Administrator Graff stated that in the past Yorkville allowed, at the risk of the
developer, mass grading to begin while waiting for other sign -offs. Engineering Enterprises, Inc.
has made recommendations regarding mass grading and a new ordinance is in the works but will
take six to eight weeks to finalize it.
Mayor Prochaska stated that the document as a whole is not complete with items crossed out and
dollar amounts blank. Mr. Graff noted that the dollar amount on page 5 regarding the Rob Roy
Creek Flood Study is $9,000.00. Attorney Kramer suggested that if the engineering is far enough
along that City Engineer Joe Wywrot is comfortable, the grading can be done as a staff matter and
the agreement can be tabled until the next City Council meeting. Chad Gunderson stated that
there is a contract on the property and they need to close in thirty days. The property needs to be
annexed for the sale and the next City Council meeting is three weeks away on November 13,
2002. If the agreement is not signed, this will set them back four to five months. Attorney
Kramer explained that the record titleholder will not allow dirt to move without an agreement.
The Minutes of the Regular Meeting of the Citv Council - October 22, 2002 - na= 22
�I
The Gundersons stated that the annexation agreement wouldn't be signed until after their closing
date. Mayor Prochaska noted that it is the policy of the City for the annexation agreement to go
with the owner of the property and the Gundersons do not own it yet. Chad Gunderson noted that
their agreement states that there is no annexation until the Gundersons own the property.
Mayor Prochaska commented that he would leave the matter to the Council; they could vote on it
if they felt comfortable with the agreement. Mr. Graff asked if the motion could be to instruct the
attorney to draft the final document and bring it back to the City Council for execution. Mr.
Kramer stated that the two motions for the agreement could be made as written; the motion to
authorize annexation and the motion to authorize the Mayor and City Clerk to execute the
agreement adding "when it is in a legal format acceptable by the Council ". The annexation
would be approved but wouldn't be signed until it is in a format acceptable to the Council.
Everyone was in agreement with this and the matter was left on the agenda.
COMMITTEE MEETING DATES
Public Works Committee 6:30 P.M., Monday, October 28, 2002
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M., Thursday, November 21, 2002
City of Yorkville Conference Room
800 Game Farm Road
Administration Committee 6:30 P.M., Thursday, November 14, 2002
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M., Thursday, October 24, 2002
City of Yorkville Conference Room
800 Game Farm Road
i
CITIZEN COMMENTS
None.
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
PLANNING COMMISSIONMONING BOARD OF APPEAL/SIGN REVIEW BOARD
Alderman Sticka reported that the Plan Commission had four issues before it at three different
meetings:
➢
Can Dog Kennel - kennel proposed in Kendall County within the one- and -a -half mile
planning area. The Commission had questions regarding the noise from barking dogs and
neighbors concerns. Their questions were answered and they voted in favor of the kennel six
to one.
➢ Heartland Circle - the central park area had been increased; the developer agreed to remove
two lots from the plat and put in another access road leading to the central park. There were
public objections to lot size, Spring Street traffic, and the detention areas among others. One
member was uncomfortable with allowing reduced back yard setbacks on the ten thousand
square foot lots. The Commission voted in favor of the subdivision six to one.
➢ Bridge Street Zoning Change - the zoning would change from R -2 to B -1. This is contiguous
to the other parcels that have recently rezoned_ The Commission voted unanim ously in favor
of the change.
) Grande Reserve Public Hearing - 114 people signed in at the October 9, 2002 meeting with
the majority of them being from subdivisions near the Grande Reserve site and not residents
of Yorkville. There was a court reported an hand to provide a verbatim transcript, which
should be available at some time in the future. The developer gave a presentation lasting for
more than an hour and the question and answer period lasted about two hours. Concerns
included things such as flooding and connecting existing dead -end streets to the new
subdivision. The hearing was stopped at 10:00 P.M. and continued a week later. Fewer
people attended the second session. The developer answered questions during the first half of
the meeting. The C.,Y.....?dr. , decided to vote on annexation only and this was passed
unanimously. They decided to discuss the zoning and Planned Unit Development issues at
their next meetin .
g i
The Minutes of the Regular Meeting of the Citv Council - October 22, 2002 - nage 3
MINUTES FOR APPROVAL
A motion was made by Alderman Anderson to approve the minutes of the City Council meeting
from October 8,2002: seconded by Alderwoman Spears.
City Clerk NWschewski noted that she misspelled Mr. Harsch's name on pages 4 and 5 and has
made the correction. Alderman Anderson noted that he is arrival time is incorrectly noted and
that Alderman Besco was late in joining the meeting.
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderwoman Spears to approve the paying of the bills listed on the
Invoice Register #217 darted October 17, 2002. The totals include the check to Yorkville National
Bank for $42,378.46. Checks in the amount of $299,827.50(vendor), $97,787.99(payroll period
ending 10/5/02), for a total of $397,615.49: seconded by Alderman Anderson.
Alderman Munns questioned items listed on page seven such as boom boxes, telephones and
CD's. The items were expenditures for the Recreation Department and Mr. Graff stated that he
would check into the necessity of the purchases. Mayor Prochaska reminded the Council that the
bill list is out ahead of time and these types of questions would be better directed to the
department head.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, James -aye, Kot -aye, Munns -aye, Sticka -aye, Spears -aye, Anderson -aye
( Alderwoman Burd not present for the vote)
REPORTS
ATTORNEY'S REPORT
No report.
MAYOR'S REPORT
_ Kendall Neighbors for Open Space, Clean Water & Clean Air
Mayor Prochaska entertained a motion of support for the Kendall County Referendum for Open
Space. So moved by Alderwoman Burd; seconded by Alderman Anderson.
Aldermen Burd, Sticka and Kot, along with Mayor Prochaska, expressed their support of the
referendum. Alderman Munn questioned if the land could be placed back on the market once
the Forest Preserve District obtains it. Attorney Kramer stated that the Forest Preserve Districts
have strict rules that prevent them from selling the land. They may trade the land for other open
space or convey it to another governmental entity.
i
Motion approved by a roll call vote. Ayes -8 Nays -0
Anderson -aye, Besco -aye, Burd -aye, James -aye,
Kot aye, Munns -aye, Spears -aye, Sticka aye
Attorney Roy Harsch Scope of Services Agreement
Mayor Prochaska reported that the Council had discussed retaining Attorney Harsch for the
radium issue. Attorney Kramer stated that he reviewed the agreement and it has the appropriate
privacy notice included and it discloses that he may have at times had involvement with the
Yorkville - Bristol Sanitary District.
Mayor Prochaska requested a motion to approve the Scope of Engagement Agreement for
Attorney Roy Harsch. So moved by Alderman Besco; seconded by Alderman Anderson.
Motion approved by a roll call vote. Ayes -8 Nays -0
- Sticka -aye, Anderson -aye, Besco -aye, Burd -aye,
James -aye, Kot -aye, Munns -aye, Spears -aye
I
Terminate Contract for Parks Open Space Master Plan
Mayor Prochaska reported that this item had been discussed at the Committee of the Whole
meeting and was recommended by the Director of Parks and Recreation Laura Brown, The
contract was originally for five months but it is currently two years old. Ms. Brown asked that
the contract be terminated so that she and the Park Board could find a replacement to perform a
Master Park Plan.
I
i
I
I
The Minutes of the Regular Meeting of the Citv Council - October 22, 2002 - na t44
i
Mayor Prochaska requested a motion to terminate the agreement between the United City of
Yorkville and Ruettiger, Tonelli & Associates for Parks/Open Space Master Plan as
recommended by the Parks & Recreation Board. So moved by Alderman James; seconded by
Alderwoman Spears.
I
Administrator Graff stated that he spoke with Rodney Tonelh who explained that he is willing to
work with Ms. Brown in providing what is needed to close out the contract. He will also present
a billing for the services to date for the Ms. Brown and the Council to review.
Motion approved by a roll call vote. Ayes -8 Nays-0
Besco -aye, Burd -aye, James -aye, Kot -aye,
Munns -aye, Spears -aye Sticka -aye, Anderson -aye,
I
Blackberry Creek Interceptor Alternative Update
Mayor Prochaska sated that the Committee of the Whole had discussed having Smith Engineering
look at an alternate plan for the Blackberry Creek inceptor. However on October 17, 2002
Administrator Graff informed him that Walter E. Deuchler Associates Inc. had delivered an
alternative plan to the city. The Deuchler alternative recommends a lift station near the northeast
corner of Countryside Parkway, a force main along the northern part of the Countryside
subdivision and a gravity line through the green areas of Countryside. The line would run north
of the senior housing and connect to the interceptor at Route 34.
The Mayor reported that he and Mr. Graff attended the Yorkville - Bristol Sanitary District
(YBSD) meeting October 21, 2002. The Mayor stated that he requested that Deuchler look at an
alternative of a force main down Route 47 with a line in the right-of-way of Countryside
Parkway, across Kendall Drive and behind buildings following the current sewer line serving
Countryside. Deuchler agreed to examine this alternative.
Mayor Prochaska explained option "5A" is a $2.4 million 16" gravity flow pipe that will service
the area south of Kennedy Road to Route 34 and out to Bristol -Ridge Road. Option "5B" is a
$3.1 million 24" gravity flow pipe that would include servicing the Bristol area near Blackberry
Oaks Golf Course. Mayor Prochaska noted that the City was looking at a plan that would be the
City's service area but Deuchler has gone farther in planning for a larger area including the
western portion of the Moser property.
Alderman Besco asked if the City of Yorkville requested Deuchler to do an alternative study.
Mayor Prochaska explained that representatives from Deuchler were present at some of the City's
meetings where alternatives were discussed but there was no formal direction given to them by
the City. He stated that he was not sure if they were working at the City or YBSD's request so he
will be meeting with the president of the YBSD to discuss this.
The City has tabled the Smith Engineering alternative plan and Mr. Graff noted that Don
Hammond, the developer that was going to be funding the project with Smith Engineering, agreed
to pay Deuchler's fee for the alternative plan down Countryside Parkway or option "6 ". Also, the
Conservation Design Forum notified City Engineer Joe Wywrot that their environmental report is
currently in draft form and will be done in November.
Alderwoman Spears asked if Mr. Wywrot would be reviewing the alternate plans and Mr. Graff
stated that he would. She expressed her concerns for the foundations of the homes in Countryside
and asked how close the main would come to them. Mr. Graff stated at this time there isn't
enough information because only preliminary engineering has been done. Mayor Prochaska
commented that the concern for having a total gravity system through the area was that the pipe
would have to be 30 to 40 feet in the ground. The new alternatives place the pipe at 7 to 12 feet
deep. The alternatives should also be more manageable and have less impact on the environment
Alderman Anderson stated that the present concern is to pay Deuchler instead of Smith for a
study. Further discussion can be made after the study is completed. Alderman Anderson made a
motion to authorize the payment of $7,000.00 to Walter E. Deuchler Associates Inc. for
Blackberry Creek Interceptor Phase One Extension Analysis for Alternate Routes 5A & 5B upon
receiving the front funding from Don Hammond; seconded by Alderman Munns.
Mayor Prochaska noted that the study will not be paid for until funding is received from Mr.
Hammond.
I
Motion approved by a roll call vote. Ayes -8 Nays-0
Burd -aye, James -aye, Kot -aye, Munns -aye,
Spears -aye Sticka -aye, Anderson -aye, Besco -aye
I
I'
The Minutes of the Regular Meeting of the Citv Council - October 22, 2002, 2002 - Dage 5
Mayor Prochaska noted that there may be another part to the study because of the alternative j
using the Countryside Parkway right -of -way. Administrator Graff noted that the City should be
receiving a formal letter outlining the cost for this. He stated that he would bring this information
back to the next City Council meeting.
Kendall Growth Conference
Mayor Prochaska reminded those interested in attending the Growth Conference to contact the
Administrator's Assistant, Holly Baker.
CITY CLERK'S REPORT
City Clerk Milschewski reported that petitions for the April election were available begirming
October 23, 2002 in the Clerk's office.
CITY TREASURER'S REPORT
Treasurer Allen requested a motion to accept the Annual Treasurer's Report ending April 30,
2002 as revised on October 21, 2002 and to authorize the City Clerk to publish the report as
required So moved by Alderman Anderson; seconded by Alderman Mumps.
Motion approved by a roll call vote. Ayes -8 Nays -0
Munns -aye, Spears -aye, Sticka -aye, Anderson -aye,
Besco -aye, Burd -aye, James -aye, Kot -aye
CITY ADMINISTRATOR'S REPORT
Illinois Municipal Retirement Fund Compliance Letter
Mr. Graff reported that the City received a compliance letter from the Illinois Municipal
Retirement Fund (IMRF). He turned the floor over to Alderwoman Spears to report on the letter.
Alderwoman Spears reported that the City completed a compliance review audit that was
conducted by the RVIRF. She recognized and complimented Accounting Clerk Kim King for her
thorough understanding of the fund and for her accurate record keeping. Due to Mrs. King's
efforts, the City received a positive audit review that should eliminate frequent audits. She
received a letter from the IMRF complimenting her recorder keeping and accuracy. Mr. Graff
stated that this was the first IIVIRF audit for the City and Mrs. King did a great job. Mayor
Prochaska also complimented Mrs. King for her excellent work with accountants, city treasurers,
auditors, etc. throughout the years.
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
Hydrant Flushing
Eric Dhuse reported that hydrant flushing would continue through October 27` from 6:00 A-M. to
6:00 P.M. He stated that signs would be placed in the areas being flushed and suggested that
residents of these areas let their outside water spigot or a sink run for awhile before washing
clothes.
Mayor Prochaska inquired about the status of water meter replacements and Mr. Dhuse stated that
he was working with Water Billing Clerk Judy Dyon and the Building Department on this project.
They are developing a check sheet for the meters.
CHIEF OF POLICE REPORT
Jewel -Osca Octoberfest
Chief Martin reported that the Police Department would be assisting Jewel -Osco with programs
at their Octoberfest on Saturday, October 26, 2002 from 9:00 A.M. to 5:00 P.M.
Car Burglaries
Chief Martin reported that there have been a number of car burglaries in the past three days in
Yorkville. Several vehicles were unlocked and one had the window broken out
DIRECTOR OF PARKS & RECREATION
Halloween Egg Hunt
Laura Brown reported that the Park's Department would be holding its Halloween Egg Hunt at
the Town Square Park on Saturday, October 26, 2002 at 7:00 P.M.
Burbach Aquatic Workshop
Ms. Brown reported that there will be a workshop on November 16, 2002 at 6:00 P.M with
Burbach Aquatics to go over the findings of their study. This will be before the Park Board
meeting at 7:00 P.M. that same evening.
Northern Minois University Survey
Ms. Brown reported that the Parks Department is working with Northern Illinois University to
perform a community survey. This will be part of the Parks master plan.
i
The Minutes of the Regular Meetine of the City Council - October 22.2002.2002 - nage 6
COMMUNITY & LIAISON REPORT
Kendall County Facility Management Meeting
Alderwoman Spears reported that she attended that Kendall County Facility Management
Meeting on October 16, 2002. They discussed the old jail building and gave Joyce Barrett a
deadline of June 1, 2003 in which to have the budding listed on the National Register of historic
Places. She also has to have funding finalized by that time. The Kendall County Board did not
approve a resolution earlier in that week that was required for her to register the jail. The Board
had concerns regarding the demolition, sale and use of the building. Ms. Barrett did provide
documentation that she obtained from the Illinois Historical Preservation Agency, Alderwoman
Spears noted that she had a copy of this information and would make it available to anyone
interested After the review of the documentation, they recommended that a resolution be taken
to the Kendall County Board meeting for approval. The Committee asked Alderwoman Spears if
the City was interested in purchasing the jail. She asked the Committee to provide the Council
with information such as the recent appraisal information so they could consider the matter. The
Committee was going to conduct an executive session during their October 29, 2002 Board
meeting for the purpose of discussing the appraisal and the possible disposal of the building.
They indicated that they would contact the City after this discussion.
i
Alderwoman Burd asked if the jail building could be discussed further at the next Committee of
the Whole (COW) meeting. She asked if any of the Council would be interested in meeting with
the County to discuss the building. Mayor Prochaska suggested that the City wait until after the
November elections and meet with the new County Board. Alderman Anderson stated that he did
not recommend meeting with the County until they decide what they want to do with the
building.
After further discussion, it was recommended to place this on the November 5, 2002 COW
meeting agenda
Public Transportation Forum
Alderwoman Spears reported that on October 19, 2002 she attended that Public Transportation
Forum conducted by the Northeastern Illinois Area Agency on Aging. The forum discussed a
joint grant between Kendall County and Grundy County for transportation for the elderly. She
indicated that she prepared notes regarding this that she distributed to the Council-
Kendall County Senior Services Providers Group Meeting
Alderwoman Spears reported that she attended that Kendall County Senior Services Providers
Group meeting on October 23, 2002. Representatives from health care areas, Illinois Health
Center, nursing homes and various other senior agencies. The topics of discussion were care
giver support; adult daycare, transportation and non - credible financial advocates. They decided to
prepare a letter to send to the state and federal legislators requesting their support in obtaining
public transportation for Kendall County. The group also discussed that they were not in favor of
the Pace bus system because of the financial status of the company. They thanked the City for
providing information for seniors in the newsletter. Alderwoman Spears thanked Deputy Clerk
Liz D'Anna for her efforts to get the information in the newsletter. The group discussed a public
safety regarding the lack of public sidewalks on Route 34 in front of Walgreens and Jewel. They
would like the City to work with commercial developers to provide sidewalks.
Mayor Prochaska stated that there has been a theory that as the commercial areas develop, there
would be sidewalks further away from the highways. However, there is a problem with crossing
the highways. He stated that the City needed to look at this.
Alderman Kot noted that the Public Works Committee has discussed the issue of sidewalks and
would like to work this into the sidewalk program next year. Chief Markin noted that this was
discussed at the Public Safety meeting and he spoke with Senior Services about the sidewalks.
Senior Services stated that even with if sidewalks were in place, the seniors probably wouldn't
use them because they would be hard for them to access.
-- Yorkville Economic Development Corporation
Mayor Prochaska reported that he attended the Yorkville Economic Development Corporation
(YEDC) meeting. They discussed the goals for the director because her annual review is due. It
was discussed that the goals given the director have been met and exceeded consistently over the
past several years. They also discussed forming partnerships with Waubonsee Community
College and other educational and trade organizations. The Mayor also stated that Director Lynn
Dubajic prepared a written report on her work that he stated that he had available for viewing.
Lynn Dubajic reported that the International Conference on Shopping Centers was held this year
in Chicago. She had four meetings with commercial users and all the meetings went very well.
I
i
The Minutes of the Regular Meeting of the Citv Council - October 22, 2002 - nage 7
COMMITTEE REPORTS
i
PUBLIC WORKS COMMITTEE REPORT
White Oak Unit 4 Letter of Credit
A motion was made by Alderman Kot to accept the public improvements for White Oak Estates -
Unit 4, subject to the City Engineer's recommendation; seconded by Alderman Sticka.
Alderman Kot stated that it was discussed at the COW meeting that there were unfinished items.
Since then Mr. Wywrot has provided the Council with an update and recommends that White Oak
obtain a one -year warranty bond for approximately $38,000.00. Alderman Kot asked if the
motion should be altered to reflect this and Attorney Kramer stated it was fine as stated.
Motion approved by a roll call vote. Ayes -8 Nays -0
James -aye, Kot-aye, Munns -aye, Spears -aye,
Sticka -aye, Anderson -aye, Besco -aye, Burd -aye
Yorkville Marketplace - Final Acceptance
A motion was made by Alderman Kot to accept all public improvements constructed as part of
the Yorkville Marketplace Development except items along Route 34 and Route 47 as
recommended by the City Engineer; seconded by Alderman Anderson.
Motion approved by a roll call vote. Ayes -8 Nays-0
Kot -aye, Munns -aye, Spears -aye, Sticka -aye,
Anderson -aye, Besco -aye, Burd -aye, James -aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
I
PC 2002 -12 Kvlvn's Ridge - Annexation Agreement
A motion was made by Alderman Sticka to approve an annexation to the United City of Yorkville
and approve annexation PU.D, Agreement between the United City of Yorkville and Kylyn's
Ridge Yorkville, Illinois; seconded by Alderwoman Spears.
— Alderman Sticka stated that the document does not state that it is a P.U.D. and Attorney Kramer
stated that this was a change he recommended.
Motion approved by a roll call vote. Ayes -8 Nays -0
Munns -aye, Spears -aye, Sticka -aye, Anderson-aye,
Besco -aye, Burd -aye, James -aye, Kot-aye
Execution of the Annexation Agreement
A motion was made by Alderman Sticka to authorize the mayor And City Clerk to execute the
Annexation/Planned Unit Development Agreement with Kylyn's Ridge, Yorkville, Illinois upon
final review legal review by the City Attorney and the agreement being in a form acceptable to j
the City Council and City Attorney; seconded by Alderwoman Burd.
Motion approved by a roll call vote. Ayes -9 Nays -0
Munn -aye, Spears -aye, Sticka -aye, Anderson-aye, Besco -aye,
Burd -aye, James -aye, Kot -aye, Prochaska -aye
AN ust 2002 Building Reports
A motion was made by Alderman Sticka to accept the August 2002 Building Reports as
presented; seconded by Alderman Anderson.
Motion approved by a viva voce vote
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
CorLands Lease Agreement
A motion was made by Alderwoman Spears to approve the lease agreement between the
Corporation for Open Lands and the United City of Yorkville and to authorize the Mayor and
City Clerk to execute the agreement upon the purchase of the property by Corporation for Open
Lands. Furthermore, to authorize the annual payment of $10,000.00 from Land Cash; seconded
by Alderman Munns.
I
i
� I I
The Minutes of the Regular Meeting of the Citv Council - October 22. 2002 - rage 8
Mayor Prochaska stated that he had an issue with the lease and asked Attorney Kramer if the
language could be changed. He stated that as he read the agreement he noted that it does not
address anything about the payment being prorated if the land is purchased after a payment has
been made. Attorney Kramer stated that he would have to take a closer look at the agreement
because he didn't recall this being mentioned. The Mayor stated that he would like the agreement .
to have a clause reflecting this.
After further discussion, it was decided to table this item until the next City Council meeting.
A motion was made by Alderwoman Spears to table the motion until the next City Council
, meeting; seconded by Alderman Munns.
� J
Motion approved by a roll call vote. Ayes- 8 Nays -0
Sticka -aye, Anderson -aye, Besco -aye, Burd -aye,
James -aye, Kot -aye, Munns -aye, Spears -aye
Accounting Software Recommendation
A motion was made by Alderwoman Spears to approve the contract between the United City of
Yorkville and Municipal Software, Inc., of Libertyville, Illinois, for accounting software, training
and installation, not to exceed $50,200.00 and to authorize the Mayor and City Clerk to execute
the contract, upon final review by the Finance Director and legal review by the City Attorney;
seconded by Alderman Sticka.
Alderwoman Spears noted that this also includes a five -year maintenance contract. Alderman
Sticka asked if there were funds in the budget for this and Mr. Graff stated that there were.
Treasurer Allen noted he spoke with people with the Illinois Municipal Treasurer's Association at
the IML meeting in September and they felt that this was a good company that preformed well.
Motion approved by a roll call vote. Ayes- 8 Nays -0
Anderson-aye, Besco -aye, Burd -aye, James -aye,
Kot -aye, Munns -aye, Spears -aye, Sticka -aye
Video /Alarm Svstem at Citv Building
A motion was made by Alderwoman Spears to approve the purchase of a video and alarm system
from Thomas Alarm, Yorkville, Illinois not to exceed $6,500.00; seconded by Alderman Sticka.
I
Motion approved by a roll call vote. Ayes- 8 Nays -0
Besco -aye, Burd aye, James -aye, Kot -aye,
Munns -aye, Spears -aye, Sticka -aye, Anderson -aye
(Ordinance) 2002 -39 Deputy Clerk
A motion was made by Alderwoman Spears to approve an ordinance and job description for
Deputy Clerk as recommended by the Administration Committee and the City; seconded by
Alderman Sticka
I
Motion approved by a roll call vote. Ayes- 8 Nays -0
Burd -aye, James -aye, Kot -aye, Munns -aye,
Spears -aye, Sticka -aye, Anderson -aye, Besco -aye
ADDITIONAL BUSINESS
None.
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Anderson; seconded
by Alderwoman Burd.
Motion approved by a viva voce vote.
Meeting adjourned at 8:30 P.M.
Minutes submitted by:
i
Jacquelyn Milschewski, City Clerk
City of Yorkville, Illinois
I
i
-
CITY COUNCIL MEETING
October 22, 2002
PLEASE PRINT
NAME:
eAA
�v vi
v
ADDRESS:
1_
Lj
fr
\ k- / i l r C-7 '- ( A A L
SIGNIN
CITY OF YORKVILLE
ANNUAL TREASURER'S REPORT REVISED
APRIL 30, 2002
SUMMARY STATEMENT OF CONDITION
MODIFIED ACCRUAL BASIS
NON -
SPECIAL DEBT CAPITAL EXPENDABLE
GENERAL REVENUE SERVICE PROJECTS TRUST ENTERPRISE
Beginning
Fund Balance $883,043.00 $680,546.00 $5,676.00 $472,569.00 $111,569.00 $1,179,463.00
Retained Earnings
Revenue $4,364,917.00 $1,303,405.00 $87,172.00 $1,152,993.00 $0.00 $1,063,936.00
Expenditures ($3,889,880.00) ($1,127,157.00) ($696,276.00) ($355,477.00) $0.00 ($614,143.00)
Transfers In $371,720.00 $570,536.00 $609,829.00 $306,460.00 $0.00 $0.00
Transfers Out ($601,590.00) ($366,456.00) $0.00 ($690,019.00) $0.00 ($200,480.00)
Loan Proceeds $0.00 $79,000.00 $0.00 $0.00 $0.00 $0.00
Bonds $625,000.00 $0.00 $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $1,753,210.00 $1,139,874.00 $6,401.00 $886,526.00 $111,569.00 $1,428,776.00
Subscribed and sworn on this 22nd day of October 2002
Robert Allen Jacquelyn Milschewski
City Treasurer City Clerk
I, Jacquelyn Milschewski, Clerk of the United City of Yorkville, Kendall County, Illinois do hereby certify that the
above is a true copy of the Annual Treasurer's Report for the City of Yorkville, Yorkville Public Library
and Yorkville Parks & Recreation Department for the fiscal year ending April 30, 2002.
CITY OF YORKVILLE
MODIFIED ACCRUAL BASIS
FISCAL YEAR 01 -02
REVENUE
Property Tax
$1,193,853.00
PPRT Tax
$14,957.00
State Income Tax
$419,602.00
Road & Bridge Tax
$82,448.00
Sales Tax
$1,055,032.00
Utility Tax
$467,484.00
Franchise Tax
$194,065.00
Use Tax
$62,908.00
Photo Processing Tax
$13,293.00
Licenses /Permits
$1,054,653.00
Fines /Penalties
$86,698.00
Connection Fees
$1,018,581.00
Rental Income
$3,363.00
Interest
$42,329.00
Water Sales
$927,256.00
Program Fees
$61,989.00
Sanitary Fees
$1,076,780.00
Grants
$118,609.00
M FT Tax
$172,380.00
Hotel Tax
$1,495.00
Operating Transfers
$25,790.00
Development Fees
$213,900.00
Subscription Cards
$7,696.00
Maintenance Fees
$304,279.00
Loan Proceeds
$79,000.00
Water Meters
$112,925.00
Recapture
$87,172.00
Donations
$300.00
Bonds
$625,000.00
Memorials
$1,388.00
Reimburse Other Govts
$20,506.00
Other Revenue
$205.883.00
TOTAL $9,751,614.00
CITY OF YORKVILLE
EMPLOYEES' SALARIES
CASH BASIS
FISCAL YEAR 01 -02
ELECTED OFFICIALS
Mayor Arthur Prochaska
$5,535.00
City Clerk Jacquelyn Milschewski
$3,635.00
Treasurer Robert Allen
$3,635.00.
Alderman Paul James
$2,855.00
Alderman Richard Sticka
$3,635.00
Alderwoman Valerie Burd
$2,075.00
Alderman Larry Kot
$3,635.00
Alderman Marty Munns
$3,635.00
Alderman Michael Anderson
$2,075.00
Alderwoman Rose Spears
$2,075.00
Alderman Joe Besco
$3,635.00
EMPLOYEE'S EARNINGS UNDER $25,000.00
Bahr, Lorrie
Ament, Beverly
Baker, Steven
Behrens, David
Arentsen, Dale
Bauman, Robert
Bonesz, Zachary
Baird, Tina
Brody, Seth
Clapper, Brenda
Bazan, Jean
Drew, Michael
Davison, Steven
Bradstreet, Patricia
Engler, Jacob
Dyon, Judy
Brejcha, Karen
Feltes, Rita
Erickson, Luanne
Coomes, Gregory
Harrison, Steven
Holman, William
D'anna, Elizabeth
Houle, Alex
Houle, Anthony
Debord, Dixie
Huber, Matthew
Johnson, James
Gardner, Mary Jo
Johnson, Geoff
Kramer, Daniel
Goss, Virginia
Leifheit, Jeanne
May, Julie
Hopkins, Shamim
Manning, Barbara
Mayes, Robert
Iwanski, Sharyl
Matlock, Joanne
Mizera, Mary
Jahp, Margaret
Minor, Allan
Nanninga, James
Koehler, Joan
Norquist, Sarah
Parece, Terry
Milschewski, Jacquelyn
Pickert, Thomas
Price, Michael
Nakulski, Olga
Podschweit, George
Scott, Nancy
Omalley, Kimberly
Radak, Andrew
Shamsuddin, Humza
Page, Dale
Reisinger, Barbara
Simpson, Elizabeth
Scarpetta, Alexandra
Reisinger, Lisa
Spears, Cherese
Simmons, Sharon
Rollins, Ben
Swithin, Drew
Swithin, Drew
Sprain, Barbara
Williams, Chris
Williams, Doug
Wallin, Jessica
Woodrick, Jennifer
Yabsley, Frank
EMPLOYEE'S EARNINGS $25,000.00 TO $49,999.99,
Barkley, William
Baker, Holly
Behrens, Brett
Batterson, Molly
Hilt, Larry
Calvert, Glenn
Pleckham, Daniel
Ikemire, Jerry
Seng, Matthew
King, Kimberly
Sleezer, John
Marker, Sandra
Sleezer, Scott
Pfister, Michaeleen
Pleckham, Traci
EMPLOYEE'S EARNINGS $50,000.00 TO $74,999.99
Dhuse, Eric Diederich, Ronald
Mikkelson, Milford Martin, Harold
Moore, Joe Schwartzkopf, Donald
Sorensen, Brian Wywrot, Joseph .
EMPLOYEE'S EARNINGS $75,000.00 TO $99,999.99
Graff, Anton
Delaney, David
Friddle, Stacey
Groesch, Barry
Hart, Richard
Helland, Jonathon
Klingel, Terry
Stroup, Samuel
Swithin, Susan
Sibenaller, Gregory
TOTAL SALARIES $1,957,809.14
CITY OF YORKVILLE
ANNUAL TREASURER'S REPORT
A/P VENDOR LIST PAID
F I SCAL YEAR 01 -02
41mprint
$1,228.52
Abacus Scale Company
$12,030.00
Adirondact Direct
$1,798.80
American Banner & Sign
$5,761.78
Ameritech
$51,138.28
Ameritech Paging
$2,066.49
Amoco Oil Company
$28,065.09
Arro Labratories
$2,785.50
Arrow Uniform Rental
$1,406.48
AT &T
$2,738.41
Atlas Bobcat
$3,716.96
Attorney Daniel Kramer
$43,172.65
Aunt Martha's
$41,481.35
Aurora Area Tourism Council
$16,502.20
Aurora Blacktop Inc.
$197,235.20
Aurora Sign Company
$5,750.00
Auten, Paul
$5,549.00
Automotive Specialists
$7,087.54
Baker & Taylor
$32,059.48
Bee Consulting
$1,347.00
Bennett, Gary L.
$1,200.00
Blackberry Oaks Golf Course
$6,820.00
Blue Cross Blue Shield
$238,313.46
Boeker Road Maintenance
$24,529.92
Bracing Systems
$1,345.00
Bristol Kendall Fire Department
$65,600.00
Burk -Bros. Drywall
$6,221.00
Business Automation
$1,158.50
Carrot -Top Industries
$2,058.00
Castle Bank
$119,238.64
CDW Government
$6,594.72
Central Limestone
$1,599.50
Chapman & Cutler
$5,000.00
Cingular Wireless
$3,909.12
Cleansweep Sweeping
$1,032.50
Coffman Truck Sales
$1,004.72
Commonwealth Edison
$139,357.24
Communications Direct
$8,007.34
Computer Consultants
$1,495.99
Copley Newspapers
$1,710.43
COPS Testing Services
$1,055.00
Countryside True Value Hardware
$13,384.51
Crestview Builders
$1,580.00
Davis Construction
$1,473.00
Dell Marketing
$8,545.00
Demco
$2,944.56
Deuchler Environmental
$1,715.30
DLT Solutions
$4,461.90
Domestic Uniform
$5,319.26
DTN
$2,097.25
Elan Financial
$33,567.43
Elite Printers
$1,993.00
Engineering Ent.
$271,887.78
F.E. Wheaton
$290,938.22
FFT, LLC
$10,000.00
First Fence
$4,162.00
First Place Rental
$1.,596.00
First USA Bank
$2,471.44
Fishers Car Star
$3,272.44
Fox Ridge Stone
$2,064.24
FPT &W
$14,420.00
Frantz, Jon
$1,048.20
Fulton Contracting
$81,792.00
Functional Family Therapy
$2,430.84
G.C.C. Enterprises
$4,138.20
Gabrel Construction
$3,985.00
Galls
$2,370.08
Geneva Construction
$1,929.47
Geneva Valve Tap
$1,425.00
Grainco, Inc.
$3,553.68
Grommes, Mike & Nannette
$2,000.00
Ground Effects
$1,299.38
Haestad Methods
$1,489.00
Hamilton Construction
$58,952.91
Haydens Sports
$2,571.83
Henne Electric
$24,986.24
Heritage Trail Library System
$5,849.00
HLJL Properties
$1,050.00
Illinois Director of Employment Sec
$9,164.85
Illinois EPA
$146,040.68
s
Illinois Fire & Police Commission
$1,502.00
Illinois Municipal League
$2,555.00
Illinois Play Surface -
$1,525.00
Illinois Valley Industries
$1,030.80
Illinois Youth Soccer
$1,037.41
IML Risk Management Assoc.
$94,657.00
Indoff, Inc. -
$3,470.26
International Code Consultants
$318,232.15
I PS Recreation
$1,525.00
J &L Electric
$13,467.87
Janco Supplies
$3,903.97
JCM Uniform
$1,182.55
J's Shoe Repair
$1,349.80
JULIE Inc.
$2,667.60
Kendall County
$96,257.28
Kendall County Blacktop
$13,349.90
Kendall County Fence
$2,280.00
Kendall County Record
$5,309.50
Kendall Printing
$3,292.50
Kieslers
$2,325.00
Kirhofers Sporting Goods
$7,800.00
Kopy Kat Copier
$30,727.05
Kuston Signal
$14,250.00
Lawson Products
.$1,745.39
Lecuyer Painting
$3,045.00
LOCIS
$6,872.01
Marathon Petroleum
$1,481.20
Marker, Sandy
$2,335.00
Martenson Turf
$7,298.55
Masonic Bldg. Association
$5,261.82
Matre Arms & Ammo
$2,095.00
McCoy Construction
$16,537.13
Meade Electric
$4,187.84
Metlife Insurance
$9,957.96
Mid American Water
$6,872.55
Mid Valley Concrete
$7,800.00
Midas Muffler
$1,802.85
Midwest Trading
$1,158.75
Monroe Truck Equipment
$11,766.96
Morton Salt
$20,012.31
N.E. Multi - Retional Training
$3,265.00
Naeir
$1,561.53
Naperville Sports Shop
$2,230.90
National Vision Cons.
$2,500.00
NCL Equipment
$1,301.17
Nelson Enterprises
$1,228.50
Nextel Communications
$15,455.94
N ICOR
$18,374.46
Northern Illinois University
$16,500.00
Nussbaum, Wendy
$1,328.87
Office Works
$8,216.04
Oherron, Ray
$6,303.28
Orr, Kathy Lee Field
$3,974.29
P.F. Pettibone
$6,170
Patten Industries
$9,342.86
Pessina Tree Service
$4,450.00
Philips Medical System
$1,497.00
Pitney Bowes
$7,112.79
Plano Farmers Grain
$1,495.03
Polaroid Corp.
$1,278.80
Potters General Store
$1,070.98
Quill Corporation
$10,566.67
R &R Supplies
$2,985.79
R.A. Ubert Construction
$32,554.50
Ralph's Place
$6,172.55
Refrigeration Unlimited
$3,135.90
Riemenschneider Electric
$2,444.17
Rogers Lock & Key
$1
Ruettiger, Tonelli & Assoc.
$18,953.00 .
Safari Market
$1,285.30
Sailsbury, Margaret
$2,160.00
Sauber, MFT Co.
$2,136.00
SBC Global
$2,474.40
Schoppe Design
$13,870.00
Security Builders
$3,315.26
Sewer Equipment of America
$1,608.54
Seyfarth, Shaw & Fairweather
$18,986.77
Shell Oil
$7,171.51
Simplex Time
$4,550.00
Sleezer, Lisa
$2,370.00
Smith Engineering
$32,008.01
Software Performance Specialist
$8,984.39
Southwest Fox Valley Cable
$2,600.00
Speer Financial
$5,100.00
Sportsfield, Inc
$1,500.00
Sportsfled
$2,457.10
Sterling Codifiers
$3,945.00
Stevens
$4,886.00
I
I 4
i'
r
Stough Group
$5,011.23
Terry's of Peotone
$52,071.00
The Site
$3,196.71
Thompson, Richard
$3,137.11
Traffic & Parking Control
$6,555.67
Treasurer State of Illinois
$8,163.00
Tri- County Trenching
$2,120.00
Trkla, Pettigrew
$19,350.77
True Green Chem Lawn
$4,620.00
Ulrich Chemical
$2,609.20
Unified Supply
$1,418.20
United Parcel Service
$2,289.17
University Accounting Service
$2,779.47
University of Illinois
$1,107.26
UPStart
$1,301.58
US Filter
$124,490.92
Vermeer Midwest
$1,259.34
Version Wireless
$2,163.86
Vesco
$2,000.00
Voiland, Joseph Attorney
$11,170.00
Walker Custom Homes
$193,178.80
Walmart
$4,113.83
Walter Deuchler Associates
$45,900.01
Walter, Russell
$5,362.50
Waste Management
$316,716.22
Water Products
$22,197.24
Waubonsee Community College.
$1,737.00
West Side Tractor
$1,700.00
Wheeler, Inc.
$1,453.50
Wholesale Tire
$9,756.22
Willman & Groesch
$14,810.85
Wire Wizard Illinois
$3,056.38
Yardworks
$1,606.00
YMCA
$20,977.00
Yorkville Economic Dev. Corp
$45,000.00
Yorkville Napa
$3,534.34
Yorkville National Bank
$289,260.84
Yorkville Postmaster
$4,927.14
Yorkville School Dist. #115
$315,499.25 -
Zeiter Dickson -
$1,370.00
All other disbursements less than
$1,000.00 $1,191,061.35
TOTAL $5,932,295.00