Public Works Committee Minutes 2019 06-18-19Page 1 of 3
APPROVED 7/16/19
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, June 18, 2019, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joe Plocher Alderman Chris Funkhouser
Alderman Ken Koch Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson Public Works Director Eric Dhuse
Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI
Other Guests:
Fran Klaas, Kendall County Steve Dennison, EEI
The meeting was called to order at 6:00pm by Chairman Joe Plocher. He asked to move item # 6
forward on the agenda.
Citizen Comments: None
Previous Meeting Minutes: May 21, 2019
The minutes were approved as presented.
New Business:
1. PW 2019-39 Well No. 7 Generator – Engineering Agreement
Mr. Dhuse said this design and construction engineering agreement is for $39,742 for the well #7
generator. It moves to the June 25th City Council meeting.
(out of sequence)
6. PW 2019-44 Mill Road
Mr. Olson said there are two options for the Mill Road project which are full reconstruction or to patch
the road. The reconstruction depends on the annexation agreement with Grande Reserve. Three
parcels must be acquired for reconstruction, two of which have been approved for acquisition. There is
no agreement for the third parcel and he does not believe the project can begin this year.
Engineer Fran Klaas was present and said the County is considering a roundabout at Kennedy, Galena
and Mill Road or a traffic signal. He said EEI has done a study of Galena Rd. from Rt. 47 to Orchard
Rd. The County Board approved an engineering agreement for a feasibility study, so they are
requesting the City pause the Mill Rd. improvements during this 2-month study. Mr. Klaas added that
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the County may be willing to pave Mill Road for a temporary fix. He said if a roundabout is approved,
the land acquisition may change.
As an alternative, Mr. Olson added that any paving improvements could be done in two segments.
Alderman Koch questioned if Grande Reserve might advance some funds. Mr. Olson said Grande
Reserve sees these improvements as a marketing tool for their property. Costs of the repairs were
discussed and Mr. Koch expressed concern for so many unbudgeted items this year. Alderman Tarulis
asked about the number of years a patch project would last, which would be about 3-5 years. Mr.
Olson noted that railroad crossing improvements will make the crossing ineligible for a possible quiet
zone. The Committee agreed to work with the County on this project.
2. PW 2019-40 Elizabeth Street Water Main Improvements - Engineering Agreement
Mr. Dhuse said this is a potential engineering contract for design only for replacement of a 4”
watermain which is not up to today's standards and would be replaced with 8” pipe. This item moves
to the City Council.
3. PW 2019-41 Chemical Feed Systems – Supply Purchase and Engineering Agreement
Steve Dennison of EEI was present to explain this system. He said the goal is to have consistent
chlorine residuals cleaned up and meet requirements which will be enacted in the next few months.
The product will eliminate iron before the flushing program begins. He said the product is safe to use
and will improve the water quality overall. The engineering agreement is to obtain permits and an IPA
construction permit. Alderman Funkhouser asked about the long term effects and asked to see
documentation from NSF which has approved this program. Mr. Dhuse added that it is also approved
by EPA. The cost is $50,000-$60,000 to implement and equip. Residents will be informed by many
forms of media when flushing occurs and Iron-Out will be provided as a courtesy. Mr. Dennison said
all feedback regarding this system has been positive. The agreement should be approved before
September prior to flushing and it will move to City Council with a report being provided at a future
meeting.
4. PW 2019-42 Blackberry Woods – Phase B Completion of Improvements Status
Mr. Olson reported on the improvements. Most have been completed and a letter of credit should be
coming in a day. Mr. Sanderson added that landscaping is being finished and he itemized the rest of
the repairs. The original agreement called for a June 1st finish and Alderman Funkhouser noted it had
been 1.5 years since it was to be done. An update will be given at the upcoming City Council meeting.
5. PW 2019-43 2018 RTBR Program – Request for Change in Plans and Engineer's Final Payment
Estimate
This is a clean-up and finalization of last year's program. Mr. Sanderson said landscaping and
restoration was an issue. The project is $30,000 under the awarded value and he asked for approval of
the change order. The committee was OK with this.
Old Business:
1. PW 2018-102 East Alley Parking Lot - Update
There are no further developments and Mr. Olson said Imperial Investments has been working on
plans for Oswego and Yorkville downtowns and deciding which to pursue. One plan is to redevelop
the FS property and they have held meetings with city officials. No further action at this time.
2. PW 2019-27 Crosswalk at Route 47 and Main Street
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Last month, the committee had requested EEI to research pedestrian beacons for this location. EEI
discussed it with IDOT and found they are not allowed at that intersection due to distance
requirements. Alderman Funkhouser suggested EEI pursue this further and ask the Mayor for his
involvement. The committee approved pushing this to the next level.
3. PW 2019-36 Material Storage Shed
The Purchasing Agent put this out to bid and will not require the use of MFT funds. Mr. Olson added
the city is trying to re-instate a 2012 grant for $40,000 to help with funding. The shed is not budgeted
yet, but is a high priority, he said. The committee agreed it is needed and approved moving forward
with it.
4. PW 2019-37 Selection of Committee Liaisons - Park Board
It was decided that Alderman Frieders will remain as Park Board liaison and Alderman Koch will also
attend meetings.
Additional Business:
Alderman Tarulis reported that cars park on both sides of McHugh Rd. by the Post Office during
baseball games, forcing drivers to drive into the opposite lane of traffic. He said the pavement
markings are barely visible. Mr. Dhuse will look at the situation.
Alderman Koch asked if the sidewalk by Greenbriar was finished since there was no fill-in with rocks.
He also asked about ongoing water issues at 904 Adrian St. No action has been taken since it is a
private drainage issue. Mr. Ratos did try to make contact and the resident was asked to move
downspouts, however, Mr. Olson said it is not a city responsibility.
Damaged trees from a recent storm are being removed and Alderman Funkhouser said residents have
asked him about tree replacements. The committee discussed prices and he asked if the city could get
a wholesale price. Mr. Dhuse will research the costs, however, there is lack of staff to do the planting
according to Mr. Olson and outsourcing is expensive.
There was no further business and the meeting was adjourned at 6:58pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker