City Council Minutes 2002 12-17-02 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF YORKVILLE. KENDALL COUNTY, ILLINOIS, HELD IN THE CITY
COUNCIL CHAMBERS. 800 GAME FARM ROAD, ON TUESDAY, DECEMBER 17,
2002.
Mayor Prochaska called the meeting to order at 7:58 p.m. and led the Council in the Pledge of
Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Present
Sticka Present
Ward II Burd Present
Kot Present
Ward III Anderson Absent
Munns Present (arrived 8:10 P.M.)
Ward IV Besco Present
Spears Present
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance
sheet provided.
AMENDMENTS TO THE AGENDA
Alderwoman Spears noted that the payment of an invoice for Thompson Appraisals in the amount
of $3,500.00 needed to be added to the bill list. Also, she corrected the order of the items under
the Administration Committee Report; item #I should be the revised budget.
_ Alderman Kot noted that two items under the Public Works Committee Report were being tabled;
item #2 the Fox Hill Recapture Sewer/Water Ordinance and item #3 the agreement between the
Yorkville - Bristol Sanitary District and the Untied City of Yorkville.
COMMITTEE MEETING DATES
Public Works Committee 6:30 P.M., Monday, December 23, 2002
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M., Thursday, December 19, 2002
Old Kendall County Courthouse, 2 nd Floor Courtroom
Immediately following Downtown Plan Presentation
Administration Committee 6:30 P.M., Thursday, January 9, 2003
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M., Thursday January 23, 2003
City of Yorkville Conference Room
800 Game Farm Road
PRESENTATION
None.
CITIZEN COMMENTS
None.
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PUBLIC HEARINGS
None.
PLANNING COMMISSION /ZONING BOARD OF APPEAL
Grande Reserve Project
Alderman Sticka reported that the Plan Commission heard a presentation on the Grande Reserve
Project. There was much discussion especially regarding the most northerly portion of the
project, the area of "villas" designed for empty nesters. The Plan Commission had a number of
questions regarding setbacks, sidewalks and lot size. The developer stated that they have decided
to move the school site from along the railroad tracks to one along Kennedy Road however this
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hadn't been discussed with the School District. The developer also stated that they would give
title to the City for a large portion of green space for a conservation area.
1% Mile Reviews
Two items regarding 1'/2 mile reviews were presented. One was for a garden center on Route 71
near Harris Woods and the Commission approved this unanimously. The second was Property
Concept's development (the Kleronomos company) next to the Fields of Farm Colony
subdivision. The Commission discussed setbacks; neighboring subdivisions have 40 foot
setbacks but this one is indicating 30 foot setbacks. The developer stated that the setback was
less so that there would be sufficient space for septic systems. The Commission approved this
with a nine to one vote with the stipulation that the City Engineer's recommendations be
followed.
Concept Plans
A petitioner of a development north of Faxon Road near Cannonball Trail presented a concept
plan. The School Board representative to the Plan Commission commented that the School
Board's recommendation is that anytime a development will generate twenty or more acres of
land/cash, they proposed that the school only accept the land. It is the School Board's belief that
they will have to build more schools in the future and they will need property to do this. This
particular development may need a school site.
The other concept plan was for a development near Route 30 and Route 47. This concept was a
combination of commercial, single - family and multi - family homes and was very crude. The
Commission members stated that there really wasn't anything to discuss. The developer develops
major shopping centers but Alderman Sticka felt that they built many centers not huge centers.
Attorney Kramer noted that the developer has developed both small strip centers to large ones
including Geneva Commons on Randall Road.
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MINUTES FOR APPROVAL
None.
BILLS FOR APPROVAL
A motion was made by Alderwoman Spears to approve the paying of the bills listed on the
Vendor Invoice Register #227 dated December 13, 2002. Checks in the amount of $149,049.55
(vendor invoices including the check for Thompson Appraisals for $3,500.00), $103,816.36
(payroll period ending 11/30/02), for a total of $252,865.91: seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye
REPORTS
MAYOR'S REPORT
Letter from School Superintendent
Mayor Prochaska reported that he received a letter from the Superintendent of the Yorkville
School District. He read the letter which thanked the City and the crew for their efforts in
repairing the water main break in from of the Middle School on December 10, 2002.
Thompson Appraisal Report
Mayor Prochaska reported that the City received a report from Thompson Appraisals regarding
land/cash. He asked if the Economic Development Committee and/or the Administration
Committee wanted to discuss the report at their committee meeting or if they wanted it brought to
the next Committee of the Whole (COW) meeting. It was decided to place it on a COW agenda
in January.
Happy Holidays
Mayor Prochaska wished everyone present a very Merry Christmas and Happy New Year.
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ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
City Clerk Milschewski reported that the closing for the City Hall refinancing was scheduled for
December 30, 2002. All the documents have been signed by the Mayor, City Clerk and City
Finance Director but City Treasurer Allen's signature was still needed. She informed Mr. Allen
that she had placed the paperwork in his City Hall mailbox and stated that Finance Director
Pleckham asked that the paperwork be returned to her with all the signatures by December 23,
2002.
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CITY TREASURER'S REPORT
No report.
Alderman Sticka asked Treasurer Allen what interest rate the City was getting on its money. Mr.
Allen stated that he contacted the Illinois Public Treasurer's Investment Pool to verify if the City
was receiving the same interest amount in the local money market account. The Treasurer's Pool
interest rate is 1.4% and this is being matched by the Yorkville National Bank. The City also has
funds in Castle Bank. There are no funds invested with the Illinois Public Treasurer's Investment
Pool.
CITY ADMINISTATOR'S REPORT
No report.
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
No report.
CHIEF OF POLICE REPORT
No report.
EXECUTIVE DIRECTOR OF PARKS & RECREATION
Director Laura Brown reported on the status of the Park & Recreation survey. There has been a
22% return rate on the first mailing of the survey. After the first of the year, a second mailing
will be sent out and this will be followed with a third. Northern Illinois University who is
performing the survey stated that the City is in the average range of returns but based on the
holidays, possibly higher.
COMMUNITY & LIAISON REPORT
No report.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
EEI Contract for The Highlands
A motion was made by Alderman Kot to ratify the agreement between the United City of
Yorkville and Engineering Enterprises, Inc. for professional services for Subdivision Regulations
Ordinance Enforcement for The Highlands Subdivision and to authorize the City Engineer to sign
the agreement; seconded by Alderman Sticka.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye
Rob Rov Creek Engineering Studv
A motion was made by Alderman Kot to approve the expenditure of $25,000.00 for the Rob Roy
Creek Sanitary Sewer preliminary engineering study; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -7 Nays -0
Kot -aye, Munns -aye, Spears -aye, Sticka -ay, Besco -aye, Burd -aye, James -aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
(Ordinances) 2002 -54 and 2002 -55 Suecial Tax Service Area - Heartland Circle
A motion was made by Alderman Sticka to approve an enabling ordinance to create a Special Tax
Service area 2002 -01 and to approve an ordinance establishing a Special Service Area Number
2002 -01 for Heartland Circle Subdivision; seconded by Alderwoman Burd.
Motion approved by a roll call vote. Ayes -7 Nays -0
Munns -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye
(Ordinances) 2002 -56 and 2002 -57 Special Tax Service Area - Windett Ridge
A motion was made by Alderman Sticka to approve an enabling ordinance to create a Special Tax
Service area 2002 -03 and to approve an ordinance establishing a Special Service Area Number
2002 -03 for Windett Ridge Subdivision; seconded by Alderman Besco.
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Motion approved by a roll call vote. Ayes -7 Nays -0
Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Mums -aye
(Ordinances) 2002 -58 and 2002 -59 Special Tax Service Area — Kvlvn's Ridge
A motion was made by Alderman Sticka to approve an enabling ordinance to create a Special Tax
Service area 2002 -04 and to approve an ordinance establishing a Special Service Area Number
2002 -04 for Kylyn's Ridge Subdivision; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -7 Nays -0
Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye
(Ordinances) 2002 -58 and 2002 -59 Special Tax Service Area — The Hishlands
A motion was made by Alderman Sticka to approve an enabling ordinance to create a Special Tax
Service area 2002 -05 and to approve an ordinance establishing a Special Service Area Number
2002 -05 for The Highlands Subdivision; seconded by Alderwoman Burd.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -ay, Sticka -aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Revised 2002 -2003 Budeet
A motion was made by Alderwoman Spears to approve the revised 2002 -2003 budget as
presented by the Finance Director; seconded by Alderwoman Burd.
Mayor Prochaska noted that information on zero expenditures and reserve was added and asked
City Attorney Kramer if the motion should state "corrected" and Attorney Kramer stated that it
should.
Alderwoman Burd withdrew her second.
A motion was made by Alderwoman Spears to approve the corrected revised 2002 -2003 budget
as presented by the Finance Director; seconded by Alderwoman Burd.
Motion approved by a roll call vote. Ayes- 7 Nays -0
Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye
(Ordinance) 2002 -62 2002 Tax Lew
A motion was made by Alderwoman Spears to approve an ordinance for the levy and assessment
of taxes for the fiscal year beginning May 1, 2002 and ending April 30, 2003 for the United City
of Yorkville and to authorize the Mayor and City Clerk to execute the Ordinance; seconded by
Alderwoman Burd.
Mayor Prochaska asked if the amount of the levy should be stated in the motion and Attorney
Kramer stated that it should.
Alderwoman Burd withdrew her second.
A motion was made by Alderwoman Spears to approve an ordinance for the levy and assessment
of taxes for the fiscal year beginning May 1, 2002 and ending April 30, 2003 in the amount of
$1,476,592.00 for the United City of Yorkville and to authorize the Mayor and City Clerk to
execute the ordinance; seconded by Alderwoman Burd.
Motion approved by a roll call vote. Ayes- 7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye
Master Plan Ouote — Schoppe Design Associates
A motion was made by Alderwoman Spears to approve the agreement with Schoppe Design
Associates for the Master Parks and Open Space Plan, not to exceed $18,125.00 as recommended
by the Park and Recreation Board; seconded by Alderwoman Burd.
Motion approved by a roll call vote. Ayes- 7 Nays -0
Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye
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Bond Council for SSA
A motion was made by Alderwoman Spears to approve Foley and Lardner as bond counsel for
the special service area (SSA) bond offering on the sanitary sewer improvements for The
Highlands and Windett Ridge subdivisions as recommended by the City Attorney; seconded by
Alderwoman Burd.
Motion approved by a roll call vote. Ayes- 7 Nays -0
-- James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye
Prouosed Planning & Zoning Coordinator
A motion was made by Alderwoman Spears to approve the agreement for planning/zoning
coordinator between the United City of Yorkville and International Codes Consultants and
Inspections, Inc. subject to including verbiage requesting actual time sheets and breakdown of
actual hours allocated to development and to authorize the Mayor and City Clerk to. sign the
agreement; seconded by Alderman James.
Motion approved by a roll call vote. Ayes- 7 Nays -0
Munns -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye
ADDITIONAL BUSINESS
None.
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderwoman Burd; seconded by
Alderwoman Spears.
Motion approved by a viva voce vote.
Meeting adjourned at 8:25 P.M.
Minutes submitted by:
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Jacquelyn Milschewski, City Clerk
City of Yorkville, Illinois
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