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City Council Minutes 2001 07-26-01 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD. ON THURSDAY, JULY 26, 2001. Mayor Prochaska called the meeting to order at 7:00 pin. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk N lschewski called the roll. Ward I James Present - - Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Munns Present Ward IV Besco Present Spears Present OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Prochaska asked that the service awards for Mike Price, Jim Nanninga and J.T. Johnson be moved to the end of the meeting before the reception for them. The awards for the other individuals remain as is. I Alderwoman Spears indicated a change to the Administration Committee Meeting report. She asked to remove the acceptance of the June 12, 2001 meeting minutes because they had been previously approved at the July 12, 2001 City Council meeting. She also asked that the Special Meeting minutes for May 23, 2001 and June 5, 2001 be tabled until the next council meeting because they had not been distributed to the committee. - Mayor Prochaska asked that the minutes for the following meetings be added to the agenda for Y g � � approval: City Council meeting of July 10, 2001; Economic Development Committee meeting of May 15, 2001 and Public Safety Committee meetings. Alderman Anderson stated that the Public Safety Committee minutes from May and June were in the process of being revised and not available for approval. CONMIMEE MEETING DATES Public Works Committee 6:30 P.M., Monday, August 20, 2001 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Tuesday, August 21, 2001 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Tuesday, August 28, 2001 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Tuesday, August 14, 2001 City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS: None. PRESENTATION: Service Awards Mayor Prochaska made presentations to Bob Wenman for his work on the Plan Commission and as Chairman of the Zoning Board of Appeals and Iris Steinhoff for her work on the Library Board. He thanked them both for their years of service with the community. The Minutes of the Regular Meeting of the Citv Council - July 26, 2001 - oage 2 He also stated that he had awards for John Bradstreet for his service with the Park Board and Sharon Rollins for her service with the Library Board. The Mayor also had an award for Dave Dockstader for his service on the Park Board and the City Council. These individuals were not able to attend the meeting. Riverfront Festival Committee Presentation Jeff Baker, President of the River Front Foundation and Hometown Days Committee, presented Mayor Prochaska with specialized license plates commemorating the tenth anniversary of the Hometown Days celebration. Mr. Baker stated that the plates are for sale as a fundraiser for the Hometown Days celebration. They are on sale at the Record Newspaper during business hours and on Saturday mornings to be announced. The plates are twenty -five dollars and can be displayed now through the day after the festival. A copy of the car's registration is needed for the purchase. PUBLIC HF ARIN PC 2001 -03 Bristol Club & Bristol Station Mayor Prochaska entertained a motion to into a Public Hearing regarding PC 2001 -03 Bristol Club and Bristol Station: PTB, 4M associates, petitioners seeking to annex into the United City of Yorkville and re -zone from Kendall County "A" Agricultural to United City of Yorkville R -(One Family Residence District), R -3 (General Residence District) and B -3 (Service Business District with a Planned Unit Development). The property is located in the southwest and southeast comers of Galena Road and Cannonball Trail in Bristol Township, Kendall County, Illinois. So moved by Alderman Sticka; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -8 Nays -0 Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye. Joe Popp from LayCom gave a presentation with maps and diagrams. He stated that the property on the comer of Cannonball Trail and Galena Road would have R2 zoning for 119 acres. The remaining acreage would be zoned R3. He stated that the typical lot size would be 25,000 feet with private streets. The developer is proposing to pay all the school fees and city transition fees. Mayor Prochaska asked if it wasn't R 1 zoning the developer was looking for. City Attorney Dan - Kramer stated that the R2 zoning was a better class of zoning for the project. Mayor Prochaska opened the floor up to anyone having any comments on this portion of the development. There were no comments. Mr. Popp went on to explained that on the other side of the street they had come up with a proposed plan but acquiesced to the city and decided to change it to R -3 zoning. The development will have a cap of 130 units. The developer is asking for commercial zoning on Galena Road and Route 47. Attorney Kramer stated that state statue requires that when a city annexes property or gets a proposed written agreement that there must be a public hearing on the agreement as well. The city had a public hearing at the Plan Commission meeting about three weeks ago. Notice of the Plan Commission hearing was given to each adjoining property owner, everyone within 500 feet of the area and various other governmental bodies. The Plan Commission recommended annexation, zoning and approval of the concept plan that Mr. Popp previously displayed on the west side of the street. They recommended approval of the annexation and zoning on the east side of the street but they did not recommend approval of the concept as Mr. Popp indicated So the developer has agreed to comply with all city ordinances and make the agreement simpler. There was a positive recommendation on annexation and zoning as to the B -3 commercial area Tom Lindblom, Plan Commission Chief, recommended that the city include in the annexation - agreement that there be at least one through street between the commercial and R -3 for emergency vehicle access whenever the area gets platted Mr. Kramer stated that the annexation agreement given to the council is very standard to what the city has done with other developers in the past This is a 1 %x -mile noncontiguous territory and the property will become problematically annexed at the time that someone gains contiguity with the city. Mayor Prochaska asked if everyone on the council had a chance to see the agreement. Alderman Sticka and City Administrator Tony Graff stated that they hadn't seen it. Mr. Kramer stated that his office sent it to city hall on Monday or Tuesday for distribution. He stated that he would get the information passed out to the council. The Minutes of the Regular Meeting of the Citv Council - July 26.2001- nag! 3 Mr. Kramer noted that there are a couple of items that will change. One is the issue that the developer was hoping to do a community well if city water was not available at the time. The well would later become part of the city well system. It appears that this might not be possible because the location doesn't appear to be a particularly good area for a well. The city is looking to perhaps get a water line installed so that city water will be available for the developer to connect to. He stated that City Engineer, Joe Wyrot was working on the technical details. City Administrator Graff has approached other property owners that the city is working with on annexation agreements about water. The hope is that the city will have water available by the time the area gets developed. Another feature is the school transition fees. Mr. Gabel, the developers Iand planner, asked if the city could include a clause that if the city does happen to look at its transition fees- down the line, the new rates would be based on equalized accessed valuation. Higher end homes sometimes have fees that are lower because the home generates such a high real estate tax that it carried its weight in tax rolls. The developer has indicated that they are looking to be in the $400,000 to $500,000 house market. Mr. Kramer stated that on any of the formulas he has seen from any consultants that when the home value gets over the $350,000 to $375,000 the Transition fees are usually waived. He stated that the city could work it into the agreement that if it relooks at its fees, it can be phased in. Mr. Kramer stated that these were the only two changes in the agreement. He also stated that as the Mayor indicated earlier, the city was going back and forth regarding the R -2 and R -1 zoning because there may be water and no sanitary sewer. Mr. Kramer felt R -1 zoning is Mayor Prochaska asked Mr. Popp to clarify if he still would like to see if a well is possible. Mr. Popp stated that he would like it in the agreement to go ahead with test holes to see if a well is viable. Alderman Sficka asked if the community well simplified the future connection to the city water system. Mayor Prochaska said absolutely. Attorney Kramer stated that the city would like to put the pipe in now so that they would not have to disrupt resident's property in the future. Alderman Sficka stated that he noticed on the agenda under the Economic Development Committee Report that there was to be a vote on an ordinance approving the annexation and re- zoning. He asked to table the ordinance until a later date because the council did not receive copies of the agreement. Mayor Prochaska and Attorney Kramer agreed that the matter should be tabled until August. Mayor Prochaska asked if there were any questions or comments from anyone in the audience. There were none. He asked if there were any further discussion from the council. There was none. The mayor entertained a motion to close the public hearing. So moved by Alderman Anderson: seconded by Alderwoman Spears. Motion approved by a roll can vote. Ayes -8 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sficka aye Anderson -aye PLANNING COMMISSIONMONING BOARD OF APPEAL/SIGN REVIEW BOARD No report. MINUTES FOR APPROVAL Mayor Prochaska entertained a motion to accept and approve the City Council meeting minutes of May 24, 2001 and July 12, 2001. So moved by Alderwoman Spears: seconded by Alderman Anderson. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the bills from the bill list dated July 23, 2001. Checks in the amount of $174,277.56(vendor), $81,507.00(payroll period ending 7/14/01) total $255,784.56: seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -8 Nays -0 James -aye, Kot -aye, Munns -aye, Spears -aye, Sficka -aye, Anderson -aye, Besco -aye, Burd -aye i Minutes of the Regular Meeting of the Citv Council - July 26.2001 - Da %L4 REPORTS ATTORNEY'S REPORT Attorney Kramer stated that there were more copies needed for the property on Fox Road for Illinois Railnet that needed to be signed. Signatures were needed on the longitudinal and easement agreements, which were already executed. MAYOR'S REPORT Route 47 Widening Proiect Mayor Prochaska wanted to remind everyone that the plans for the future widening of Route 47 are on display in the conference room. The public is welcome to view them. Coffee with the Mavor Mayor Prochaska reminded everyone that on Saturday, July 28, 2001 he would be holding his "Coffee with the Mayor" at the Riverfront Park at 8:30 A.M. Eagle Scout Mayor Prochaska stated that a young man in the community, Tim O'Malley, is working to become an Eagle Scout by extending a nature trail at the Riverfront Park. He will be working on the project on Saturday, July 28, 2001. He and a group of sponsors have put together a project to clear an area east of the ComEd station; hoping to extend it to the end of the city property. The mayor thanked Mr. O'Malley for his project. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT Treasurer Allen requested approval of the Monthly Treasurer's Report for May 2001. A motion was made by Alderman Anderson to approve the Treasurer's Report for the month of May 2001 as presented: seconded by Alderman James. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson-aye, Besco -aye, Surd -aye, James -aye, Kot -aye CITY ADMINISTRATOR'S REPORT Tony Graff reported that there were no checks to be signed because the software was being upgraded. He stated that he would need someone available tomorrow for signatures. Mr. Graff went over the report that the Director of Public Works, Eric Dhuse, had included in the packets. Mr. Dhuse was not present. The report gave a west alley parking update; the parking had been laid out on South Main Street. Public Works grading should be completed next week. Paving and striping should be done before the Riverfront Festival. Mr. Dhuse reported that Public Works had received all three new trucks and they will be outfitted with lights and snowplows in the near future. He also reported on the Fox Highlands Lift Station. Testing on the station was done on July 25, 2001 to verify if it was programmed correctly. As soon as the testing is complete, the developer can abandon the old lift station and tie into the new one. Mr. Dhuse reported that the Seal Coat Project areas were prepped and awaiting Aurora Blacktop. Mr. Graff reported that a company called Software Solutions was hosting an eGovernment seminar at Yorkville High School on August 9, 2001. The seminar will look at new technology use especially customer service technology. It will also cover a laser documentation process. For hosting he seminar , the city will receive a discount, good for one , from the company g , ty t, g pant' for the purchase of software. The seminar was advertised on the web site for the Illinois Municipal League and anyone interested in attending was welcomed. CIIIEF OF POLICE REPORT No report. COMMUNITY & LIAISON REPORT Alderwoman Burd reported that Aurora Area Tourism Council met that morning an reviewed the 2002 budget and they are looking for an $18,000.00 contribution from the hotel for Yorkville. Alderwoman Burd arranged a meeting between County Board member Ed Sleezer and Sue Floss, Director of the Tourism Council. They met to discuss marketing for Kendall County tourism. Minutes of the Regular Meeting of the Citv Council - July 26, 2001 - nau Some ideas they had to attract tourism to the area were bike trails, bird sanctuaries and the old trolley system. Alderwoman Burd also made the County Board aware of the downtown study. OLD BUSINESS None NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Minutes for Anproval A motion was made by Alderman Kot to accept the Public Works minutes for June 18, 2001 as presented: seconded by Alderman Sticky Motion approved by a viva voce vote. ECONOMIC DEVELOPMENT COMMITTEE REPORT Minutes for Aimroval A motion was made by Alderman Sticka to accept the Economic Development Committee minutes for May 25, 2001 as presented: seconded by Alderman Besco. I Mayor Prochaska noted that the date for the meeting was incorrect and should be May 15, 2001. Alderwoman Spears added that the minutes did not have a list of those present at the meeting and names of individuals mentioned in the text are incomplete. They also did not state the time the meeting was called to order or adjourned. She suggested a discussion at the next COW meeting regarding standards for minutes takers. Alderwoman Burd moved to table the minutes until they are amended: seconded by Alderwoman Spears. Motion approved by a viva voce vote. Alderman Sticka thanked Alderwoman Spears for her careful reading of the minutes. PC 2001 -03 Bristol Club & Bristol Station A motion was made by Alderman Sticka to table PC2001 -03 to August 9, 2001: seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -8 Nays -0 Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye Spears -aye Building Report A motion was made by Alderman Sticka to accept the April 2001 Building Report as presented: seconded by Alderman James. Motion approved by a viva voce vote. Downtown Planning and Analvsis A motion was made by Alderman Sticka to approve the downtown planning and analysis with Northern Illinois University - Center for Governmental Studies, not to exceed $5000.00 for Phase I and not to exceed $22,100.00 for Phase II. Furthermore, the payment plan for Phase II shall be $10,000.00 for fiscal year 01/02 and the balance due in fiscal year 02/03: seconded by Alderman Munns. Mayor Prochaska commented that he felt this was an important project because the city has looked at trying to do some things for the downtown area. This study will give the city a plan to put into place for the area- Motion approved by a roll call vote. Ayes -8 Nays -0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye James -aye i Minutes of the Regular Meeting of the Citv Council - July 26.2001- naLe 6 PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Minutes for Annroval Alderwoman Spears noted a correction on the minutes for approval. The year indicated on the minutes was incorrect and should be 2001. — A motion was made by Alderwoman Spears to accept the Administration Committee minutes of July 10, 2001 as corrected: seconded by Alderwoman Burd. Motion approved by a viva voce vote, M e and Hour Audit A motion was made by Alderwoman Spears to approve the wage and hour audit to be conducted by Seyfarth, Shaw and Fairweather not to exceed $3,000.00: seconded by Alderman Munns. Alderwoman Spears added that the audit was budgeted for $3,500.00 but Seyfarth, Shaw and Fairweather came in under the proposed amount. She also stated that this will be a one -time expense for the city. Motion carried by a roll call vote. Ayes -8 Nays -0 James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye (Resolution) 2001 -45 Removal of Alderman Sowinski and Addition of Alderman Besco as Check Si gner A motion was made by Alderwoman Spears to approve a Resolution for removal of Alderman Tom Sowinski and addition of Alderman Joseph Besco as city check signers: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -8 Nays -0 Burd -aye, James -aye Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye (Resolution) 200146 Ka ineering Technician & Senior En gneering Technician Job Description A motion was made by Alderwoman Spears to approve a Resolution for the following job descriptions, Engineering Technician and Senior Engineering Technician: seconded by Alderman Anderson. Mayor Prochaska stated that this does not change the positions the city has now but puts the positions into the city's new format. Motion was approved by a roll call vote. Ayes -8 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye Government Accounting Standards Board (GASB34) Statement No. 34 A motion was made by Alderwoman Spears to approve the Government Accounting Standards Board (GASB34) Statement No. 34 consulting services to the United City of Yorkville with Pandolfi, Topolski and Weiss, not to exceed $9,000.00: seconded by Alderwoman Burd Motion approved by a roll call vote. Ayes -8 Nays -0 - Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye. ADDITIONAL BUSINESS Mayor Prochaska presented Dave Dockstader (who came in after the earlier presentations) with an award for his service to the city on the Park Board and as Alderman. He thanked him for his years of service. Mayor Prochaska presented clocks to retiring city employees, Mike Price, Jim Nauninga and J.T. Johnson. He thanked them for their years of service to Yorkville and commended them for their dedication to their jobs and the extra time they put in above and beyond the call of duty. Minutes of the Regular Meeting of the Citv Council - July 26.2001 - cage 7 Alderman Sticka stated that he learned a lot from these gentleman and he appreciated it. Alderwoman Spears thanked them for putting up with the City Council and taking care of the city. Former mayor, Bob Johnson stated that he appreciated how these men handled the flooding in 1996. He attested to their efforts and the hours they put in for Yorkville. He commended them on having special talents and for being special people who were able to deal with the public and the elected officials for all the years they were in service. ADJOURNMENT A motion was made by Alderman Sticks to adjourn the meeting at 7:50 P.M: seconded by Alderwoman Spears. Motion approved by a viva voce vote. Minutes submitted by: e - Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois i 4 CITY" COUNCE MEETLNG 001 PLEASE SIGN IN! MAINE: ADDRESS: 3 i�,�0��, U . YCT L 9 t j f .7 lle6_ 1/1-S A�Zcel '. 7� T f DIRECTOR OF PUBLIC WORKS REPORT July 26, 2001 West alley parking update- We laid out the parking on S. Main St. our grading work should be completed next week. Paving and striping should be done before Riverfront Festival. Vehicle Update- We have now received all three new trucks. We will have them outfitted with lights and snow plows in the near future. Fox Highlands Lift Station- testing was done on July 25 to make sure the new lift station was programmed correctly. As soon as the sanitary testing is complete, the developer can abandon the old lift station and tie into the new one. Seal Coat Project- our yearly seal -coat project areas are prepped and awaiting Aurora Blacktop