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City Council Minutes 2001 07-12-01 MIl J ES OF TffE REGULAR MEETTNG OF THE CITY COUNCIL OF THE UNITEI. CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD. ON THURSDAY. JULY 12.2001. Mayor Prochaska called the meeting to order at 7:05 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk N lschewski called the roll. Ward I James Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Munns Absent Ward IV Besco Present Spears Present .QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. He extended a special welcome to the members of the Citizen's Police Academy, Acting Police Chief Harold Martin and Director of Public Works, Eric Dhuse. AMENDMENTS TO THE AGENDA None. COMMITTEE MEETING DATES Public Works Committee 6:30 P.M., Monday, July 16, 2001 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Tuesday, July 17, 2001 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Tuesday, July 24, 2001 City of Yorkville Conference Room 800 Game Farm. Road Administration Committee 6:30 P.M., Tuesday, August 14, 2001 City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS: None. PRESENTATION: Ms. Pat Auberry from the Citizens Police Academy Alumni presented a donation of $2,500.00 to Acting Police Chief Harold Martin. The donation will be used to purchase throw bags for river rescues and new lights for the officer's rifles. She also presented the department with a print for the department's lobby. Acting Chief Martin thanked them for the donation and the assistance the group provides the community. Lisa Schillinger of CPA presented former Police Chief Tony Graff with a customized blanket in appreciation for his years of service. PUBLIC HEARING: None. PLANNING COMMISSION /ZONING BOARD OF APPEAL/SIGN REVIEW BOARD Mayor Prochaska and City Administrator, Tony Graff attended the Plan Commission meeting and Mr. Graff reported that the Co voted for the annexation of the Bristol Club/Bristol Center. They voted unanimously for the zoning for Bristol Club, which is the estate zoning. The Minutes of the - Regular Meeting of the Citv Council - July 12.2001- uaZ 2 However, the Commission was not in favor of the residential portion of Bristol Center and voted three to seven against it because the developer was asking for some variances in the city's standards such as narrower streets and a higher density. MDWTES FOR APPROVAL Mayor Prochaska entertained a motion to accept and approve the City Council meeting minutes of June 28, 2001 and the COW minutes of June 7, 2001and June 21, 2001. So moved by Alderwoman Burd: seconded by Alderman Anderson. Alderwoman Spears noted that a correction needed to be made to the City Council minutes; the alderman in Ward IV is Besco not Sowinski. Mayor Prochaska entertained a motion to accept the City Council minutes as corrected. So moved by Alderwoman Burd; seconded by Alderman Anderson. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the bills from the bill list dated July 9, 2001. Checks in the amount of $386,486.32(vendor), $79,770.16(payroll period ending 6/30/01) total $ 466, 256.48: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -7 Nays -0 James -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye. REPORTS ATTORNEY'S REPORT None. MAYOR'S REPORT - -- TIF Ordinance Mayor Prochaska discussed an error made in the TIF ordinances for the industrial park On page two of the original ordinance it should have stated "westerly and southwest" but was incorrectly stated as "easterly and southeast". Mayor Prochaska entertained a motion to approve an ordinance correcting Scrivener's error in ordinances pertaining to the adoption of tax increment financing for the United City of Yorkville industrial park area. So moved by Alderman Besco: seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes - 7 Nays - 0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye Route 47 Widening Proiect Mayor Prochaska stated that in the conference room was the preliminary drawings of the Route 47 widening. The public is welcome to view them in the conference room. Census Report from NIU Mayor Prochaska reported that the City Administrator's assistant, Holly Baker, spoke with Northern Illinois University who gave the city a preliminary report regarding the population in each of the Wards. The Mayor handed out a copy of the report, which showed that there is a large enough difference in population in the wards so that the City will need to do some redistricting according to State statute. The redistricting would not occur until the City gets final numbers on the population. Sov Shop -Off Mayor Prochaska reported on his participation in the Soy Shop -Off at the Eagle store in Plano. He competed against Mayor Bill Roberts of Plano. Both mayors ended up with two carts of groceries; Mayor Robert's totaled $1,040 and Mayor Prochaska's totaled $340. The mayor thanked Mayor Roberts for participating and the Farm Bureau for sponsoring the event on. All the food they collected was donated to the food pantry. The food was purchased with a $100.00 grant from the Soybean Association and the Kendall County Farm Bureau Women's Committee purchased the remainder. The mayor thanked the Women's Committee for their generosity. Retirement Presentation Mayor wanted to remind everyone that at the next City Council meeting on July 26, 2001, the city will be having a retirement presentation for Jim Nanninga, J.T. Johnson and Mike Price. Minutes of the Regular Meeting of the Citv Council - JuIv 12.2001- na%e 3 City Hall will be open at 5:00 P.M. for anyone who would like to talk with the men. The City Council will have its regular meeting at 7:00 P.M where presentations will be made to the retirees. Refreshments will follow the meeting. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTRATOR'S REPORT Tony Graff reported on several items. The Yorkville/Bristol Sanitary District sent the city a schedule for their expansion plans. He passed out a copy of their time schedule. He reported that the Game Farm Road/Route 34 intersection design study has been started by Smith Engineering. They anticipate that they will have the information to IDOT by August 1, 2001. The next phase is the actual engineering of the intersection. It is runnin on schedule for a spring completion date. He stated that the permit was issued for the Walgreen's footings and foundation so everyone should see activity at that site. He also stated that activity was taking place at Prairie Gardens (the Loftus property.) The developer was starting the groundwork for the area and their engineering was moving along. A McDonald's is going up on Routes 71 and 47 (south of the Shell.) The permits have been issued and the contracts awarded to the construction crews. Mr. Graff gave a report on the Fox Industrial Park project. City Engineer. Joe Wyrot tried to get everything done before he went on vacation but he was unable to finish. He ran into difficulty with the Truck Access Grant and the different rules that he was not familiar with. He had to obtain some more easements, which he was successful in doing. The design will be completed when he gets back however the project was put behind a couple of week. The project will now be a spring project. Mr. Wyrot and IDOT recommended that the project be done in one phase in the spring. Eric Dhuse, Joe Wyrot and Mr. Graff plan to go out to the area to identify the rough = areas to see what can be done to keep the integrity of the roads during the winter. The City will notify the businesses of the delay. Kevin McKenna still recommends the sale of the bonds after bid opening. The City will open bids in December and then sell the bonds in January. Mr. Graff had a question for City Attorney, Dan Kramer, about the Public Works vehicle that was in a motion later in the evening. He stated that the vehicle would be delivered Monday, July 16, 2001 and a check was needed for $27, 221.00. Mr. Chaff asked if another motion was needed tonight to authorize the check to be signed. Mr. Kramer said that it was a good idea to make the motion. Mr. Graff asked Alderwoman Spears to add a motion to the Administrative Committee Report if the motion under the Public Works Committee passed Mayor Prochaska commented on the Fox Industrial Park project. He stated that mainly the city wants the project done right the first time so it's better to delay. Alderman Anderson asked if the city had met with the business owners in the industrial park. Mr. Graff said they hadn't met with them yet but will meet with the owners when Mr. Wyrot returns from vacation at which time they will be better prepared with them information they give them. CHIEF OF POLICE REPORT None. COMMUNITY & LIAISON REPORT Alderman James reported that at the Monday, July 9, 2001 meeting, the Park and Recreation Board talked about purchasing two signs. One will be located at Game Farm Road just outside of the Beecher Center. The signs are similar to the Lions Club sign on Route 47. The purpose of the signs is so that the Park Board can do advertising and let the public know what events are coming up. They are looking for input on the location of the second sign. One place the group was thinking about was Town Square Park. They would like feed back on that location. They need to run electric to the signs so they were questioning if the matter needed to the Public Works Committee. Mr. Graff stated that the closest box for the Game Farm Road sign in the library. Per their contract, the library doesn't pay for their electric so it would not be a burden on Minutes of the Regular Meeting of the Citv Council - July 12.2001- Dage 4 them- He stated that they City would install an outside box so that they wouldn't have to go inside the building to work on it unless there was a major problem. Mayor Prochaska asked that if any of the aldermen had any comments or ideas that they contact Alderman James and he would relay the information back to the Park Board. The major asked if the Board was looking at any particular spot in Town Square and Alderman James stated that they were looking at one of the corners on Route 47. Director of Public Works, Eric Dhuse, commented that there was no underground power in the park The mayor asked if the power could come off one of the streetlights but Mr. Dhuse stated that could not be done because of the voltage. The power would have to come off a ComEd pole. OLD BUSINESS None NEW BUSINESS None. COMM][TTEE REPORTS Public Works Committee Report Minutes for ADUroval A motion was made by Alderman Kot to accept the Public Works minutes for May 21, 2001 as presented: seconded by Alderman James. Motion approved by a viva voce vote. Water Report - A motion was made by Alderman Kot to .accept the February and March 2001 water report as presented: seconded by Alderman Anderson. Motion approved by a viva voce vote. (Resolution) 2001 -42 Amendment to Ordinance ADDroving Purchase of Public Works Truck Before reading the motion, Alderman Kot asked for clarification of an item in the resolution. He stated that the correct model year is 2001 but was it an F -251 pick -up? It was clarified as an F- 250 pickup. Alderman Kot instructed that changes be made to the resolution so it states "2001 Pick -Up" and "F -250 4x4 Pick -Up ". A motion was made by Alderman Kot to approve the amendment to Resolution 01 -26 passed on June 14, 2001 for the purchase of a public works vehicle for an additional amount not to exceed $1,300: seconded by Alderman James. Alderman Kot wanted to clarify the amendment. He stated that the council had approved the purchase of a truck in June 2001. There had been a truck set aside for the city to purchase but it was not the correct vehicle. The amendment is so that the correct truck can be purchased. The truck to be purchase has the same base price as the other vehicle, however the $1,300.00 was for the standardized option package that the dealership offered. This truck is still in the budget. City Attorney, Dan Kramer, clarified that the type of truck is incorrectly stated as an F -251 on the dealer's invoice. Mayor Prochaska asked if there was anymore discussion on this issue and hearing none asked for roll call. Motion approved by a roll call vote. Ayes -7 Nays-0 Besco -aye, Burd -aye. James -aye, Kot-aye, Spears -aye, Sticka -aye, Anderson -aye. ECONOMIC DEVELOPMENT COMMITTEE REPORT No Report. Minutes of the Regular Meeting of the Citv Council - July 12.2001 - naue 5 PUBLIC SAFETY COMMITTEE REPORT Minutes for Approval Alderman Anderson asked that since the council first received a copy of the minutes just before the meeting, the motion be tabled until the July 26, 2001 meeting. (Ordinance) 2001 -40 Police Co A motion was made by Alderman Anderson to approve an Ordinance creating a board of fire and police commissioners for the United City of Yorkville: seconded by Alderman Kot. Motion was approved by a roll call vote. Ayes - 7 Nays - 0 Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye. Mayor Prochaska stated that the city is now required to have this commission. He stated that he is still taking letters from interested parties and that he has had several responses. He asked that anyone interested in being on the Commission send him a letter. Any applicants not selected will be kept on file for any future replacements to the commission. Alderwoman Burd had a question regarding item "C" on page 3 of the ordinance; qualification of office. She stated that the wording is totally different than the wording in the other items. She felt it should use the work " affiant". She indicated that this had been discussed at a COW meeting and the item was supposed to be rewritten. Alderman Sticka agreed that the wording was not parallel to the other items. Mayor Prochaska stated it should be corrected to read, "The affiant is aware that no more...." Alderwoman Burd made the motion to amend section 3C, to read, "The Affiant is aware that no more than two members of the Board of Fire and Police Commissioners..... ": seconded by Alderwoman Spears. Motion was approved by a roll call vote. Ayes - 7 Nays - 0 Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye. ADMINISTRATION COMMITTEE REPORT Minutes for Approval - A motion was made by Alderwoman Spears to accept the Administration Committee minutes of June 12, 2001: seconded by Alderwoman Burd. Motion approved by a viva voce vote. (Ordinance) 2001 -41 Creating Position of Finance Director A motion was made by Alderwoman Spears to approve an Ordinance creating the position of Finance Director: seconded by Alderwoman Burd. Motion carried by a roll call vote. Ayes - 7 Nays - 0 James -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye. (Resolution) 2001 -43 Finance Director/Budget Officer Job Description A motion was made by Alderwoman Spears to approve a Resolution establishing a Finance Director/Budget Officer job description as presented: seconded by Alderman Besco. Motion approved by a roll call vote. Ayes - 7 Nays - 0 Kot aye, Spears -aye, Sticka -aye, Anderson-aye, Besco -aye, Burd -aye, James -aye. (Resolution) 2001 -44 Establish Water Meter Reading Procedure and Job Description A motion was made by Alderwoman Spears to approve the Resolution terminating the current contract with NICOR, gas for water meter reading services and to authorize the hiring of two part- time water meter readers and approving a Resolution establishing a water meter reader job description as presented: seconded by Alderman Besco. Motion was approved by a roll call vote. Ayes - 7 Nays - 0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye. Issuance of Check for Public Works Truck A motion was made by Alderwoman Spears to issue a check in the amount of $27,221.00 to Terry's of Peotone for the purchase of a 2001 Ford F -250 4x4 pick -up truck: seconded by Alderman Anderson. Minutes -of the Regular Meeting of the Citv Council - July 12.2001- ua e_6, Motion approved by a roll call vote. Ayes - 7 Nays - 0 Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye. ADDITIONAL BUSINESS Mayor Prochaska stated that Robert Wemnan, the Chairman of the Zoning Board of Appeals, gave the Mayor and the Plan Commission chairman a letter of resignation, as he will be moving out of the city in August. The position will open on the Zoning Board of Appeals. ADJOURNMENT A motion was made by Alderman Anderson to adjourn the meeting at 7:50 P.M: seconded by Alderman James. Motion approved by a viva voce vote. By: zwt� Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois i CITY COITNf O L I TEETLYG PLEASE SZGIN EN! ADDRESS: lly- -VA? / 1