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City Council Minutes 2001 06-28-01 i i MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD. ON THURSDAY. JUNE 28.200 1. Mayor Prochaska called the meeting to order at 7:05 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk N lschewski called the roll. Ward I James Present Sticka Absent Ward II Burd Present Kot Present Ward III Anderson Present Munns Absent Ward IV Sev►i Present R�>� Spears Present OUORUM A quorum was established INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Kot noted additions to the Public Works Committee report. He added a Resolution approving the bid for Blackberry Lane and a vote on the Spring Street restoration. Alderwoman Spears noted changes to the Administration Committee report. She noted that the May 8, 2001 minutes had already been approved_ She also stated that the Committee had just received the job description for the water meter reading procedure and asked that Item 3 (the second Item 3 on the agenda) be tabled until the next meeting so that the committee have time to review it. Mayor Prochaska asked that Item 2 and 3 (the first item 3) of the Administration Committee report regarding the Finance Director be tabled because the ordinance wasn't completed yet. He also noted that the he Human Resource Commission asked to postpone their annual report until August 23, 2001. Alderman Anderson asked that the Public Safety Committee minutes of May 22, 2001 be tabled. COMMITTEE MEETING DATES Public Works Committee 6:30 P.M., Monday, July 16, 2001 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Tuesday, July 17, 2001 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Tuesday, July 24, 2001 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Tuesday, July 10, 2001 — City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS: Joe Pletka of 409 Spring Street, Yorkville addressed the council regarding the restoration of Spring Street. He asked that the council vote in favor of City Engineer, Joe Wyrot's, recommendation for the restoration so that his and other properties on the street could get back to their pre - construction condition. He stated his concerns about future problems that might arise after the restoration was completed. Mayor Prochaska directed the residents to address their concerns to Joe Wyrot, City Engineer, and work out any problems with him. Minutes of the Regular Citv Council Meeting - June 28. 2001 - uage 2 Mr. Pletka also voiced concern regarding any damage that may have been done to the mature trees on the street He stated that he contacted Morton Arboretum and was told that damage may not become evident for two to three years. Chief Graff stated that Joe Wyrot was also working with the Arboretum and will follow their recommendation regarding the care of the trees. Mr. Pletka asked if he could get something in writing concerning problems that might arise in the future and Chief Graff stated that the city council and the city's attorney would put something in writing to give to the residents regarding the restoration. Rose Kahle of 313 E. Orange Street, Yorkville, asked the city council if they knew if the railroad tracks would be fixed in the near future. Chief Graff stated that IDOT was looking at using a new material to repair railroad crossings and that Yorkville could be a test case. He felt that the repair would probably be a fall project Mayor Prochaska stated that there were guests present from the Yorkville Moose Lodge #2371. He asked the gentleman to come forward along with Officer Stacy Friddle of the Yorkville Police Department. The mayor stated that the Moose had graciously donated to the City of Yorkville mobile "911" phones to use in cases of domestic violence. The mayor asked Officer Friddle, who had spearheaded the program, to explain it to everyone. Officer Friddle explained that victims of domestic violence could carry the mobile phone with them wherever they go. If they feel they are in danger they can use the phone which will connect them with a "911" dispatcher. Mayor Prochaska thanked the Moose for their donation and Officer Friddle for her work with the program. PUBLIC HEARING: None. PLANNING COMMISSION/ZONING BOARD OF APPEAL/SIGN REVIEW BOARD None. MINUTES FOR APPROVAL Alderwoman Burd made a motion to approve the City Council meeting minutes of June 14, 2001 and the COW minutes of May 17, 2001: seconded by Alderman Anderson. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the bills from the bill list dated June 22, 2001. Checks in the amount of $233,864.46(vendor), $117,426.97(payroll period ending 6/16/01) total $351,291.43: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -6 Nays -0 James -aye, Kot -aye, Spears -aye, Anderson -aye, Besco -aye, Burd -aye. REPORTS ATTORNEY'S REPORT City Attorney, Dan Kramer, stated that the Illinois Railnet leases were back from Windham Development. These were recently signed but Windham Development decided that they also wanted the Yorkville - Bristol Sanitary District to sign it so the leases had to be re- executed. They also corrected the City's address on the lease. No other changes were made to it. Mayor Prochaska asked if anyone would entertain a motion to authorize the approval and the execution by the Mayor and City Clerk of the agreement with Illinois Railnet and the Illinois Commerce Commission. So moved by Alderwoman Spears; seconded by Alderman Kot. Motion was approved by a roll call vote. Ayes -6 Nays -0 Anderson -aye, Besco -aye, Surd -aye, James -aye, Kot -aye, Spears -aye. MAYOR'S REPORT Mayor Prochaska announced that Mike Price, Jim Nanninga and J.T. Johnson would be retiring effective June 30, 2001. He thanked them for all their years of dedicated work and service. He announced that the City Council would be recognizing their service on July 26, 2001 with an open house at City Hall at 5:00; followed by the City Council meeting where they will be formerly recognized for their service to the city. The meeting will be followed by a reception. Minutes of the Regular Meeting of the Citv Council - June 28.2001- nape 3 Director of Public Works Mayor Prochaska recommended Eric Dhuse for appointment to the position of Public Works Director, effective July 1, 2001, at a starting annual salary rate of $56,000.00, to be reviewed by The mayor in six months and with a positive review, to be increased to an annual salary rate of $58,000.00. He requested a motion to approve this appointment as recommended. So moved by Alderman Besco: seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -6 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Anderson. -aye. Mayor Prochaska congratulated Eric Dhuse on his appointment. Citv Administrator Mayor Prochaska recommended Anton Graff for appointment to the position of City A dministrat or subject to the approval and execution of an employment contract executed by Anton Graff and the mayor. The mayor entertained a motion to approve this appointment as recommended. So moved by Alderman Kot: seconded by Alderman James. Motion approved by a roll call vote. Ayes -6 Nays -0 Burd -aye, James -aye, Kot -aye, Spears -aye, Anderson -aye, Besco -aye. Employment Agreement for Citv Administrator Mayor Prochaska entertained a motion to approve an Employment Contract between the United City of Yorkville and Anton Graff and authorize the Mayor and City Clerk to execute said agreement on behalf of the United City of Yorkville. So moved by Alderman James: seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -6 Nays -0 James -aye, Kot -aye, Spears -aye, Anderson -aye, Besco -aye, Burd -aye. Mayor Prochaska congratulated Tony Graff on his appointment. __- ACtln Police Chief Mayor Prochaska recommended Harold Martin for appointment to the position of acting Chief of Police until the position is permanently filled, and authorize a salary stipend of $300 per month for as long as he fills this position. The mayor entertained a motion to approve this appointment as recommended. So moved by Alderman Anderson: seconded by Alderman James. The mayor noted that the city would be posting for the job of Chief of Police. This recommendation is for the interim. By asking for the council's vote, the position would be filled for however long it takes to fill is permanently thus avoiding the Mayor having to appoint someone for 30 -day increments. Motion approved by a roll call vote. Ayes -6 Nays -0 Kot-aye, Spears -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye. Mayor Prochaska congratulated Lt. Harold Martin on his temporary appointment. Park Board Mayor Prochaska recommended Ken Koch for appointment to the Parks and Recreation Board. He entertained a motion to approve the appointment. So moved by Alderman Kot: seconded by Alderman James. Motion approved by a roll call vote. Ayes -6 Nays -0 Spears aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot-aye. Mayor Prochaska. welcomed Mr. Koch to the board Governor's Hometown Award Mayor Prochaska reported that the city of Yorkville received first place in the Governor's Hometown Award in its youth involvement category. He displayed the plaque and stated that a sign will be posted at the skate park building. The mayor thanked the youth of the community, and the parents, organizations and business that stood behind them and helped. CITY CLERK'S REPORT No report. Minutes of the Regular Meeting of the Citv Council - June 28.2001- nagL CITY TREASURER'S REPORT No report. CITY ADMINISTRATOR'S REPORT Jim Naumnga reported on several projects that are underway. The grant from IDOT for the Fox Industrial Park was formed up for $60,000.00. He also reported that Colonial Parkway had been paved but still needed striping and landscaping. He reported that the Fox Hill asphalt project was underway; the curbs had been poured and the paving should be done by the end of the week. And finally, Blackberry Lane and Blackberry Court's curb has been replaced: paving will be next week. The mayor thanked Mr. Nanninga for his years of service to the city and all that he has done for the community. CHIEF OF POLICE REPORT Former Police Chief Graff reported that "teen nights" would be held on Fridays, beginning July 13, 2001, at Parfection Golf. For $6.00, the teens will be able to get a bucket of balls for the driving range, play miniature golf and use the batting cages along with the skate park. He stated that local business would be donating pizza. Members of the Citizens Police Academy will provide supervision. The teens hope to have a closing party at the end of the summer with a band. Former chief Graff also reported that the Citizens Police Academy Alumni had donated 52,500.00 for equipment. The donation was used to purchase rescue bags, lights for rifles, a lithograph for the police department's foyer and an electric shoe polisher. Acting Chief Harold Martin reported on the weather warning sirens. He stated that five sirens are up and four are operational. When electric service is connected to the fifth siren, all of Yorkville will be covered by the system. The sirens are tested on the first Tuesday of the month at 10:00 A.M. The lightning detectors are set to be on from 5:00 A.M. until 11:00 P.M. Acting Chief Martin reported that the sirens would be maintained every month. He asked that if citizens hear the sirens to please heed them. Mr. Graff expressed his appreciation of his appointment to the City Administrators position and recommended Lt. Harold Martin for the Police Chief s position. COMMUNITY & LIAISON REPORT Alderwoman Burd reported that she attended that Aurora Area Convention Bureau meeting that morning and they elected new officers for the 2002 -year. They discussed possibly changing the name of the organization because some of the outlying areas objected to the Aurora area being the main focus. The discussion was that Aurora was an identifiable location when they go out to sell the area and easier to state than listing all the locations. They also adopted a seven -goal strategy plan for 2002. Some of the strategies were to research available land costs for funding scenarios, assist potential Bed & Breakfasts and work with Kendall County to determine if there is any interest in helping to develop open land areas in the county Former Police Chief Graf reported that the Kendall County Planning Commission met and recommended approval of a special use permit for the Polish National Alliance Youth Camp (PNA) on the condition that the camp must abide by Yorkville's noise ordinance. Alderwoman Burd also reported that the Kendall County Board approved a redistricting map that will put Yorkville and areas to the west in one district and the areas around Oswego in another district. They also approved a special event flag for the courthouse dedication. OLD BUSINESS Alderwoman Spears asked Director of Public Works, Eric Dhuse, about the repairs needed on Naden Court caused by snowplow damage and high buffalo boxes. She said she would send him a memo regarding the repairs. She also asked if anyone checked into the York Meadows signage. Mr. Nanninga apologized for not looking into the matter. She also stated that cold patching was needed on Countryside Parkway between Palmer Court and Center Parkway. She also stated that Blackberry Lane needed more gravel and Mayor Prochaska clarified that Blackberry Lane is being redone. NEW BUSINESS None. Minutes of the Regular Meeting of the Citv Council - June 28, 2001- nag COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT (Resolution) 2001 -32 Ratifying 10DOT Maintenance Agreement A motion was made by Alderman Kot to approve a Resolution ratifying an agreement with the Illinois Department of Transportation regarding the maintenance of traffic signals, and to authorize the Mayor and City Clerk to execute said Resolution on behalf of the United City of Yorkville: seconded by Alderman. Besco. Motion approved by a roll call vote. Ayes -6 Nays -0 Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye. (Resolution) 2001 -33 Route 34/Game Farm Road Intersection Design Studv A motion was made by Alderman Kot to approve a Resolution awarding a contract to Smith Engineering Consultants, Inc. to perform an intersection design study for Route 34 at Game Farm Road for an amount not to exceed $14,300.00, and to authorize the Mayor and City Clerk to execute said Resolution and Contract on behalf of the United City of Yorkville: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -6 Nays -0 Besco -aye, Surd -aye, James -aye, Kot -aye, Spears -aye, Anderson -aye Mayor Prochaska commented that he was glad to see the city taking the first step to study the intersection. He stated that he had concerns about the safety of this intersection and was glad the city convinced MOT to allow it to do this study. He stated that as Yorkville and the surrounding communities grow, Game Farm Road will be the road bringing children to the Yorkville schools and we need to make sure the intersection is safe. (Resolution) 2001 -34 Awarding Bid for 2001 Public Sidewalk Repairs A motion was made by Alderman Kot to approve a Resolution awarding a contract to R.A.Ubert Construction, Inc. for the project "2001 Public Sidewalk Repairs" for the amount of $27,507.50, and to authorize the Mayor and City Clerk to execute said Resolution and Contract on behalf of the United City of Yorkville: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -6 Nays -0 Burd -aye, James -aye, Kot -aye, Spears -aye, Anderson -aye, Besco -aye. (Resolution) 2001 -35 Purchase of Pump Station for River Park and Recreation Building A motion was made by Alderman Kot to approve a Resolution awarding a contract to Metropolitan Industries, Inc. to install a sewage pumping station for River Front Park and Recreation Building for an amount not to exceed $5,500.00, and authorize the Mayor and City Clerk to execute said Resolution and Contract on behalf of the United City of Yorkville: seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -6 Nays -0 James -aye, Kot -aye, Spears -aye, Anderson -aye, Besco -aye, Burd -aye. Alderman Kot commented that until something is done with the sanitary sewer, the building's use is very limited so this is a necessary expenditure. Mayor Prochaska commented that the pump station is temporary: ultimately a sewer line will go down to the area and the building will connect into it. The installation of the pump station will allow the building to be put to better use until this occurs. (Ordinance) 2001 -35 Re tin Parking in the Fox Industrial Park Alderman Kot made a motion to approve an ordinance prohibiting parking on the north side of Wolf Street, the south side of Beaver Street, the east side of Badger Street, and the west side of Deer Street in the Fox Industrial Park, and to authorize the Mayor and City Clerk to execute said Ordinance on behalf of the United City of Yorkville: seconded by Alderman James. Motion approved by a roll call vote. Ayes -6 Nays -0 Kot -aye, Spears -aye, Anderson -aye, Besco -aye Burd -aye, James -aye. Minutes of the Regular Meeting of the Citv Council - June 28, 2001- nape 6 Alderman Kot inquired if the city had received any feedback from the letter sent out to businesses in the area. Former City Administrator Nanninga stated that Joe Wyrot, City Engineer, personally went around and spoke to everyone in the area and no one had a problem with the change in parking. Alderman Anderson asked if the parking prohibition was dictated by IDOT and Mr. Nanninga stated yes. (Resolution) 2001 -36 Establishing Truck Routes for the Fox Industrial Park A motion was made by Alderman Kot to approve a Resolution establishing Class III Truck Routes to allow a sustained load limit of 80,000 pounds in the Fox Industrial Park on Beaver, Wolff; and Deer Streets in the United City of Yorkville: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye. Alderman James questioned the 80,000 pound limit when the state limit is 73,280 pounds and he was advised by Acting Police Chief Martin that 80,000 pounds is the upper weight limit for roads. (Resolution) 2001 -37 Fox Industrial Truck Access Road Pro Agreement A motion was made by Alderman Kot to approve an Agreement with the State of Illinois Department of Transportation whereby they agree to fund $60,000 or 50% of the final construction costs whichever is lesser for the Fox Industrial Park Roadway Improvements known as Section 00- 00023 -00-FP and to authorize the Mayor and City Clerk to execute said Agreement on behalf of the United City of Yorkville: seconded by Alderman James. Motion was approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Anderson -aye, Besco -aye, Burd aye, James -aye, Kot -aye. A guest questioned if a new separate road was being made into the industrial park. The mayor clarified that no new roads were being added but that the existing roads were being repaired- (Resolution) 2001 -38 Intent to IDOT for TIF Financing the Fox Industrial Park A motion was made by Alderman Kot to approve a Resolution of Intent to the Illinois Department of Transportation for TIF Financing for the Fox Industrial Park Roadway Improvement Project and to authorize the Mayor and City Clerk to execute said Resolution of Intent on behalf of the United City of Yorkville: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -6 Nays -0 Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye (Resolution) 2001 -39 Bid and Contract for Blackberry Lane and Court A motion was made by Alderman Kot to approve a Resolution accepting a bid and awarding a contract for Blackberry Lane and Court to Aurora Blacktop in an amount not to exceed $99,888.15: seconded by Alderman James. Mayor Prochaska noted that the council had already approved the contract at a previous meeting but that the resolution was not passed at that time. City Attorney, Dan Kramer, stated that the bid and contract had been accented and now the council needed to a rove the bid and contract. The motion was withdrawn. A motion was made by Alderman Kot to approve a Resolution approving a bid and awarding a contract for Blackberry Lane and Court to Aurora Blacktop in the amount not to exceed $99,888.15: seconded by Alderman James. Motion was approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Anderson -aye, Besco -aye, Burd aye, James -aye, Kot -aye, Snrin Street Proiect Alderman Kot stated that the council should have received a memo dated June 25, 2001 from the City Engineer, Joe Wyrot, to the City Administrator, Jim Nanninga. The memo recommends the full replacement of the driveways at 403, 405, 407 and 409 E. Spring Street A motion was made by Alderman Kot approving the written recommendation of the City Engineer dated June 25, 2001 concerning improvements within the Spring Street Sanitary Sewer Repair: seconded by Alderman Anderson. Minutes of the Regular Meeting of the Citv Council - June 28.2001- Da ee 7, Motion was approved by a roll call vote. Ayes -6 Nay" Anderson -aye, Besco -aye, Burd-aye, James -aye, Kot -aye, Spears -aye. Alderman Kot had a comment regarding the third paragraph of the memo discussing the increase water usage due to the resident's watering the new seed. He asked if formal documentation was needed to protect the residents. Attorney Kramer stated that he and Tony Graff would sit down to draft a letter to the residents. Alderman Anderson asked when the work might be done. Jim Nanninga and Mayor Prochaska said that there was a schedule distributed at the COW meeting that gave a time frame. Several residents present stated that they would like the city to take its time before the driveways were replaced thus allowing the ground to settle. ECONOMIC DEVELOPMENT COMMITTEE REPORT Minutes for ADDroval A motion was made by Alderwoman Burd to accept the Economic Development Committee minutes of April 17, 2001 as presented: seconded by Alderman Anderson. Motion approved by a viva voce vote. (Resolution) 2001 -40 PC 2001 -11 Fields of Farm Colonv - Unit 3 Final Plat A motion was made by Alderwoman Burd to approve a Resolution recommending approval of the Final Plat for Unit 3 of the Fields of Farm Colony in Kendall County which is within the 1.5 mile planning jurisdiction of the United City of Yorkville conditional upon the petitioners meeting the City of Yorkville's standards set forth in the Estate Subdivision Control Ordinance, and to authorize the Mayor and City Clerk to execute said Plat on behalf of the Untied City of Yorkville; Seconded by Alderman Kot. Motion was approved by a roll call vote. Ayes -6 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Anderson -aye. Alderwoman Burd questioned Attorney Kramer as to why the Mayor and City Clerk had to execute this resolution. Mr. Kramer stated that it is a state requirement that indicates that - Yorkville reviewed the final plat. Mayor Prochaska noted that the Plan Commission voted against the final plat in an effort to send a message to the developer regarding some of their practices that the committee dislikes. However, the council's needed to remember that the developer had met all the city's requirements Downtown Grant from ComEd A motion was made by Alderwoman Burd to accept the Transformation Development grant from ComEd in the amount of $5000 for the downtown study and to authorize the Mayor and City Clerk to execute said Grant documents on behalf of the United City of Yorkville: seconded by Alderman Anderson. Motion was approved by a roll call vote. Ayes -6 Nays -0 Burd -aye, James -aye, Kot -aye, Spears -aye, Anderson -aye, Besco -aye. Mayor Prochaska commented that Holly Baker found out about the grant from ComEd. Alderwoman Burd stated that part of the grant would be used to pay for an economic study of Yorkville's downtown area. The study would look at the impact of the dam on the downtown and include the area surrounding the courthouse. - PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT (Resolution) 2001 -41 Hire Full-time Water Billine Clerk and ADDrove Job Description A motion was made by Alderwoman Spears to approve a Resolution Creating the position of full time Water Billing Clerk and to approve the attached job description for said Water Billing Clerk: seconded by Alderwoman Burd. Minutes of the Regular Meeting of the City Council - June 28.2401 - uage 8 Motion approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye. ADDITIONAL BUSINESS Mayor Prochaska stated that a new police commission was being formed. He asked that anyone interested on serving on the commission send him a note stating their interest and their political party affiliation. Mayor Prochaska read a letter from Kathleen Orr the consultant for the Fox Industrial Park TIF. Her letter stated that the legal fees for the project had been less than expected due in part to the F .c, u4;;on work done by the city administrator's assistant, Holly Baker. A guest at the meeting asked how much each of the donated phones cost. Police Chief Martin explained that the phones were $150 each. Alderwoman Spears asked about repairs on Blackberry Court and was advised that the whole street is being repaired. I Alderman Besco brought up a resident's concern over the rollover curb at her driveway causing her car to "bottom- out". She asked why she hadn't gotten the same curb as others. Eric Dhuse stated that Joe Wyrot had spoken with the resident and they were working on the problem. Mayor Prochaska noted that he had been questioned by several citizens about this type of problem They asked if they could get the curbs cut out. The mayor stated that he would like to see a program set up to help residents with this. He asked Eric Dhuse and Joe Wyrot to look into the curbing. Alderwoman Spears questioned if residents, who were not scheduled for new curbs but might want them, should be asked if they would be willing to pay for new curbs. Mayor Prochaska explained that this is the program he would lice looked into. Alderwoman Spears suggested that it be put on the next Public Works Committee agenda. ADJOURNMENT A motion was made by Alderman Besco to adjourn the meeting at 8:20 P.M: seconded by Alderwoman Burd. Motion approved by a viva voce vote. By: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETPi tG PLEASE SIGN Pt'. NAINE: ADDRESS: Mu- 0 f <�m . AW y"V3 44� z �� u cicTl qdttJ 53 CITY COUNCIL TNTEE=G PLEASE SIGN L ! NA�12E: ADDRESS: d Srr r,. y Sf, MEMO To: Jim Nanninga, City Administrator From: Joe Wywrot, City Engineer �- Subject: Spring Street Driveway Restoration Date: June 25, 2001 Yesterday I met with Richard Marker, Clayton Marker, and several of the residents along East Spring Street to discuss the restoration of their yards and the city right -of -way. Of the remaining sections of the driveways some had more damage than others, but after reviewing them closely I determined that all of them had enough damage to warrant the entire removal and replacement of all four driveways from the street to the garage. There is also a 10 -foot section of curb in front of 409 E. Spring Street that should be replaced. The resident at 409 E. Spring, Joe Pletka, inquired about the possibility of contracting for the driveway work himself, to be reimbursed by the developer. Richard Marker was open to that suggestion, and if those two. parties can reach an agreement I recommend that that particular driveway be replaced that way. The residents at 405 and 409 E. Spring both asked about seeding their yards instead of sodding. Richard Marker was also open to that suggestion, but requested that the residents be specific about what type of seed mixture and mulch they would want. He also asked that they water the lawn and he would pay for their increased water usage. We will need to discuss this matter further. I recommend that the driveways at 403, 405, 407, and 409 E. Spring Street be replaced from the street up to the garage due to damage sustained during the recent sanitary sewer reconstruction. The cost of the replacement is unknown at this time due to ongoing discussions between the developer and Mr. Pletka. Please place this matter on the City Council agenda of June 28, 2001 for consideration.