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City Council Minutes 2001 06-14-01 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE_ KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD. ON THURSDAY. JUNE 14.2001. In the absence of Mayor Prochaska, Alderman James made a motion to establish Alderman Kot as Mayor pro -tem; seconded by Alderman Burd. Motion approved by a roll call vote. 7 -ayes 0 -nays Sticka -aye; Anderson -aye; Besco -aye; Burd -aye; James -aye; Munns -aye; Spears -aye Mayor pro -tem Kot called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticks Present Ward II Burd Present Kot Present (Mayor Pro -tem) Ward III Anderson Present Munns Absent Ward IV Sowinski Present Spears Present OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor pro -tem Kot welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA None. COMMITTEE MEETING DATES - Public Works Committee 6:30 P.M., Monday, June 18, 2001 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7 :00 P.M., Tuesday, June 19, 2001 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Tuesday, June 26, 2001 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Tuesday, July 10, 2001 City of Yorkville Conference Room 800 Game Farm Road CITIZENS COMMENTS Tom Holock of Yorkville addressed the council regarding damage done to his and his neighbors front yards during winter snow plowing. He wanted to know who was responsible for filling the ruts left by the plow and replacing the grass. He had inquired with the city regarding this matter but had not been given a clear -cut answer. Mayor pro -tem Kot asked J.T. Johnson, Director of Public Works about the situation and Mr. Johnson said the city had put black dirt and seed in.the areas that were damaged. Mr. Holock stated that in the past, sod had been used instead of seed and it seemed to work better. Mr. Johnson stated that he needed direction from the council regarding whether seed versus sod should be used because there was a cost factor involved. Mr. Johnson asked the City Council to look at the damage and determine what should be done to remedy the situation. Mayor pro -tem Kot asked that this issue be added to the next Public Works Committee meeting agenda so that a solution could be reached. PUBLIC HEARING: None. Minutes of the Regular Meeting of the Citv Council - June 14.2001- uagg 2 PLANNING COMMISSION /ZONING BOARD OF APPEAL/SIGN REVIEW BOARD Alderman Sticka reported that he attended the Plan Commission's meeting and that the Commission was presented with the final plat for Woodworth Estates. He stated that the development consisted of six lots near the Fox River and that the Commission had recommended approval of the final plat. He also reported that the Commission was presented with the final plat for the Fields of Farm Colony Development but that it voted against approving it because the commission is not pleased with the developer, Inland Land Appreciation, and they were concerned about non - conformance. Alderman Sticka commented that as long as the final plat is in compliance with the city, the council has to approve it regardless of Inland's business dealings. MINUTES FOR APPROVAL None. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the bills from the bill list dated June 12, 2001. Checks in the amount of $239,554.17(vendor), $83,837.20(payroll period ending 5/19/01), $87,440.03(payroll period ending 6/2/01), total $410,831.40: seconded by Alderman Burd. Motion approved by a roll call vote. Ayes - 7 Nays - 0 Burd -aye, James -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye. Alderwoman Spears had a question regarding an entry on page 20 of the bill list. The entry was for an air conditioning repair. She questioned where the repair was made and if it was still possibly under warranty. Alderman James explained that the repair was made to Beecher Center and it was for a Freon leak in the system. REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT - - No report. CITY CLERK'S REPORT No report CITY TREASURER'S REPORT Treasurer Allen requested approval of the Monthly Treasurer's Report for the month of April 2001. A motion was made by Alderman Sticka to approve the Treasurer's Report for the month of April 2001; seconded by Alderman Munns. Motioned approved by a roll call vote. Ayes - 7 Nays - 0 James -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye. CITY ADMINISTRATOR'S REPORT No report. i CHIEF OF POLICE REPORT Police Officer Lt. Harold Martin gave a report for Chief Graf. He stated that the Alliance Against Intoxicated Motorists (AAIM) honored three officers for their enforcement of DUI's. The officers were David Delaney, Jon Helland and Don Schwartzkopf. He commended the officers for their work. COMMUNITY & LIAISON REPORT Alderman Burd reported that she met with members of the Aurora Convention and Tourism Council. She stated that they would be planting the banks of the Fox River. Different business groups in Aurora underwrote the project. She suggested that Yorkville follow suit. She also stated that removal of the dam and installation of a fish ladder was discussed. It was also mentioned that Blackberry Creek was one of the better creeks in the area. Alderwoman Spears stated that at the May 29, 2001 meeting the approval to renew police department and school involvement was discussed. i Minutes of the Regular Meeting of the Citv Council - June 14.2001- ua L33 Alderman Kot stated that Metra held a meeting and to be expecting a final report from them. He said their plans for the area seem to be moving along. OLD BUSINESS None. NEW BUSINESS Alderman Munns asked the Director of Public Works, J.T. Johnson, about the installation of new signs in Fox Hill. J.T. Johnson said that the signs should be up in the next two weeks; their placement need to be staked and then JULIE needed to survey the areas before the signs could be installed. Alderman Munns also stated that the entrance to Fox Hill was full of holes. Jim Nammnga said that two black top companies have already looked at it. Alderwoman Spears questioned if the sign on Route 47 and Countryside Parkway for the apartments was in conformance. Jim Nanninga said he would look into it. Alderman Besco stated that the sign was moved from Kendall and Countryside Parkway after complaints were lodged. Alderwoman Spears also asked that the brown house on Countryside Parkway receive a weed notice. i COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Minutes for Annroval A motion was made by Alderman Besco to accept the Public Works Committee meeting minutes from the May 21, 2001 meeting and from the May 23, 2001 Special Public Works meetings as presented: seconded by Alderman Sticka. Motion approved by a viva voce vote. i (Resolution) 2001 -24 Agreement with Kendall Countv at Route 47 & Cannonball Trail A motion was made by Alderman Besco to approve a Resolution Authorizing the Mayor and City Clerk to sign the Intergovernmental Agreement with Kendall County in regard to Route 47 and Cannonball Trail Improvements: seconded by Alderman Munns. � Motion approved by a roll call vote. Ayes - 7 Nays - 0 James -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye. Alderman James questioned if the agreement had been presented to Kendall County. City Attorney, Dan Kramer, said it had been presented but he was not sure if Kendall County passed the resolution. Fox Industrial Park Plan Annroval of Engineering & Construction Plans A motion was made by Alderman Besco to approve the Engineering plans for the Fox Industrial Park Improvements as presented: seconded by Alderman Anderson. Motion approved by a viva voce vote. (Resolution) 2001 -25 Letter of Understanding with IDOT for Route 34 A motion was made by Alderman Besco to approve a Resolution Approving a Letter of Understanding Dated May 31, 2001 from the Illinois Department of Transportation as to Route 34 improvements and to authorize the Mayor and City Clerk to sign said Letter of understanding on behalf of the United City of Yorkville: seconded by Alderman James. Motion approved by a roll call vote. Ayes - 7 Nays - 0 James -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd- aye. (Resolution) 2001 -26 Purchase of Public Works Truck and Plow A motion was made by Alderman Besco to approve a Resolution Authorizing the purchase of a new truck from Terry's Ford as a State purchase in the amount of $25,988.00, three snow plows from Monroe'Truck Equipment of Joliet in the amount of $8,652.00 and authorizing the upgrade of the Skidster from Atlas Bobcat, Inc. at a cost of $3,534.40: seconded by Alderwoman Spears. Minutes of the Regular Meeting of the Citv Council - June 14, 2001 - nage 4 Motion approved by a roll call vote. Ayes - 7 Nays - 0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Munns -aye. ECONOMIC DEVELOPMENT COMMITTEE REPORT (Ordinance) 2001 -35 Extension of the Cable TV Franchise A motion was made by Alderman Sticka to approve an Ordinance Granting a Franchise extension for a Cable Television System with TCI TKR of South Dade, Inc. ( "AT &T Broadband") until July 21, 2002 and authorize the Mayor and City Clerk to execute said Franchise Extension on behalf of the United City of Yorkville: seconded by Alderwoman Burd. i Motion approved by a roll call. vote. Ayes -7 Nays-0 Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye PUBLIC SAFETY COMMITTEE REPORT Minutes for AviDroval A motion was made by Alderman. Anderson to accept the Public Safety Minutes of April 24, 2001 as presented: seconded by Alderwoman Burd. Motion was approved by a viva voce vote. (Ordinance) 2001 -36 Mechanical Exhaust Braking Devices A motion was made by Alderman Anderson to approve an Ordinance for Mechanical Exhaust Braking Devices as presented: seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -6 Nays -I Anderson -aye, Besco -nay, Burd -aye, James -aye, Munns -aye, Spears -aye, Sticka -aye. (Resolution) 2001 -27 Renewal of Agreement For School Resource Officer A motion was made by Alderman Anderson to approve a resolution to renew the Intergovernmental Agreement between the Yorkville Police Department and the Yorkville School District # 115 as presented and to authorize the Mayor and City Clerk to sign said agreement: seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Surd -aye, James -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye. Auril Police Report A motion was made by Alderman Anderson to accept the monthly police reports for April 2001 as presented: seconded by Alderwoman Spears. Motion approved by a viva voce vote. (Ordinance) 2001 -37 Mill Street "No Parking» A motion was made by Alderman Anderson to approve the No Parking Ordinance for Mill Street between VanEmmon and Fox Street as presented: seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -7 Nays -0 James -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd. -aye. Alderman Sticka voiced his concern about visitors to the residents on Mill Street and where would they be able to park. City Attorney Dan Kramer stated that vehicles could park off the payment. Director of Public Works, J.T. Johnson said signs would be specifically ordered stated "No Parking on Payment ". (Resolution) 2001 -28 Police Department Locker Room A motion was made by Alderman Anderson to approve the resolution for the police department locker room construction project not to exceed 534,000 and to authorize the Mayor to approve the contractors agreements, upon the recommendation by the Chief of Police, with the Building and Zoning Department's review and legal review by the city attorney: seconded by Alderman Munns. Motion was approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye. Minutes of the Regular Meeting of the Citv Council - June 14.2001- page 5 Alderwoman Surd questioned if the locker room cost would cover the cost for shelves for the records stored in the basement. Alderman Anderson said the cost of the locker room would cover this if the contractor building the locker room could finish the records room. Construction Proiect for the Police Records Room A motion was made by Alderman Anderson to approve the construction project for the police records room at a cost not to exceed $2,700 and to authorize the McCoy Construction Co., Yorkville, Illinois to perform the work: seconded by Alderwoman Spears. _ Motion was approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka. -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye. ADMINISTRATION COMMITTEE REPORT (Resolution) 2001 -29 Safe Deposit Box Access A motion was made by Alderwoman Spears to approve the Resolution removing Debbie Simmons, prior City Clerk, adding Jackie Milschewski, current City Clerk for access to the City's safe deposit box: seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -7 Nays-0 Spears -aye, Sticka-aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Munns -aye. (Resolution) 2001 -30 Award Bid for Administration Department Copier A motion was made by Alderwoman Spears to approve the Resolution awarding the bid for the Administration Department copier and authorizing the purchase of said copier from Kopy Kat of Aurora for a Gestetner 3370 Digital copier at a cost of $19,800: seconded by Alderman James. Motion was approved by a roll call vote. Ayes -7 Nays -0 Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Munns -aye, Spears -aye. (Resolution) 2001 -31 Establish Mditary Service Credit A motion was made by Alderwoman Spears to approve the Resolution to allow Service Credit for Military Service in the Illinois Municipal Retirement Fund and to authorize the Mayor and City Clerk to execute said Resolution on behalf of the United City of Yorkville: seconded by Alderwoman Burd. Motion was approved by a roll call vote. Ayes -7 Nays -0 Anderson -aye, Besco -aye, Burd -aye, James -aye, Munns -aye, Spears -aye, Sticka -aye. ADDITIONAL BUSINESS Alderman Sticka informed the council that he would be out of town for the next several meetings and wanted to go on record with his opinion of the Property Maintenance Ordinance which would be coming up for a vote while he was gone. Alderman Sticka stated that he spoke with 12 residents, some from each ward. None of them support the proposed property maintenance plan. Some of them said they would not permit an inspector on their property. Some of them did not know we have an existing complaint system. Some of them wondered why the city couldn't make the existing system more effective. Some of the residents wondered why the city hasn't done anything about the sawmill Alderman Sticka felt that some issues should be addressed. He wanted to know what would be the city's action if a resident refused to allow an inspection and what if a resident failed to comply with an order. In short, how does the city enforce the program? He stated that the city has had some trouble with this in the past. He suggested that the council look at the possibility of implementing local adjudication of municipal ordinances before it brings on more court cases. Alderman Sticka stated that the city has in place an agreement with the building inspector's company. That agreement makes reference to a city ordinance. It is Alderman Sticka's opinion that both the agreement and the ordinance will require either changes or may have to be scrapped and a new agreement and ordinance drafted before the city can implement a new program. Alderwoman Burd thought there were to be drive -by inspections. Attorney Kramer said that other communities crack down on rental properties but not single- family residences. He stated that Bill Dettmer was talking about going onto the property and he brought up the possibility of residents not wanting the city on their property. Alderman Mutms stated that a July 7, 2001 letter from Bill Dettmer does not mention anything about going onto property. He suggested that individuals objecting to an ordinance take a drive with Mr. Dettmer to see some properties that need to be inspected. Minutes of the Regular Meeting of the Citv Council - June 14, 2001- na L6, City attorney, Dan Kramer said that going onto property versus driving by it to inspect it would change existing ordinance not shift the policy as originally thought. He suggested getting information from Aurora on their policy for rental property and discussing the matter finther at the Economic Development meeting. EXECUTIVE SESSION Alderman Besco made a motion to enter executive session; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes - 7 Nays - 0 Besco -aye, Burd -aye, James -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye. ADJOURNMENT A motion was made by Alderman Besco to adjourn the meeting at 8:30 P.M: seconded by Alderwoman Burd Motion approved by a viva voce vote. By: � m / Jacquelyn Milschewski, City Clerk City of Yorkville, Minois �I CITY COUNCIL TNTEETLNG PLEASE SIGN IN'. ADDRESS: <�o