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City Council Minutes 2001 05-24-01 MINUTES OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY HALL CONFERENCE ROOM. 800 GAME FARM ROAD. ON THURSDAY. MAY 24.2001. Mayor Prochaska called the meeting to order at 7:00 p.m. ROLL CALL Deputy City Clerk Marker called the roll. Ward I James Present Sticka Present Ward II Burd Absent Kot Present Ward III Anderson Absent Munns Present Ward IV Besco Absent Spears Present QUORUM A quorum was established. AMENDMENTS TO AGENDA: Mayor Prochaska stated that there would be an Additional Proclamation for the YMCA. COMMITTEE 1VMERTING DATES: Public Works Committee: 6:30 PM, Monday, June 18, 2001 City of Yorkville Conference Room 800 Game Farm Road Alderman Kot added that there will be a Special Public Works meeting on Monday, June 6, 2001 at 6:30 P.M. City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee: 7:00 PM Tuesday, June 19, 2001 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 PM, Tuesday, June 26, 2001 City of Yorkville Conference Room 800 Game Farm Road 1 CITY COUNCIL MINUTES THURSDAY. MAY 24.200 1. PAGE 2 Administration Committee: 6:30 PM, Tuesday, June 12, 2001 City of Yorkville Conference Room 800 Game Farm Road C1T11 FNS COMMENTS: None PRESENT A TMNS: Mayor Prochaska welcomed Valerie Milam, one of our own, and the reigning Miss Springfield who is here to talk about giving blood. Ms. Milam thanked the City Council and guests for welcoming her stating that giving blood is her platform for her competing along with 29 others to run for Miss America. A blood drive will be held at Naperville North High School's Field House and they are seeking 500 donors. She has come home to Yorkville to ask for donors because Yorkville has had record numbers in the past for giving blood. She will be there to get each donor credited to Yorkville High School, adding that blood donations are at the lowest point in five years. At age 16 she learned that she was one out of only 3% who can give blood to babies. On June 16th blood can be donated at Heartland in Aurora. Mayor Prochaska encouraged everyone to get out and give blood, and stated he was proud of Ms Milam's endeavors. PUBLIC HEARINGS None PLAN COMMISSION /ZONING BOARD OF APPEALS /SIGN REVIEW BOARD: None MINUTES FOR APPROVAL: Alderman Spears motioned and Alderman Munns seconded to approve the City Council minutes of May 10, 2001 On a voice vote all City Council members present voting aye. Ayes: 6 Nays: 0 Motion carried. Alderman Spears motioned and Alderman Sticka seconded to approve the Committee of the Whole minutes of April 19, 2001 and May 3, 2001 On a voice vote all City Council members present voting aye. Ayes: 6 Nays: 0 Motion carried. 2 CITY COUNCIL MINUTES THURSDAY. MAY 24. 2001. PAGE 3 BILLS OF APPROVAL: Alderman Spears motioned and Alderman Munns seconded to approve the Bill List with vendor checks in the amount of $90,864.81, and payroll checks in the amount of $80,632.13 for a total of $171,496.94. On a voice vote all City Council members present voting aye. Ayes: 6 Nays: 0 Motion carried. REPORTS ATTORNEY'S REPORT No report MAYOR'S REPORT Mayor Prochaska announced re- appointments were due for City Commissions, Boards and City Officials, Mayor Prochaska asked for a motion to re- appoint City Officials. Alderman Sticka motioned and Alderman Kot seconded to confirm Mayor Prochaska's request to re- appoint the following City Officials; J.T. Johnson, Director of Public Works; James Nanninga, City Administrator; Tony Graff, Chief of Police; Sue Swithin, Recreation Director; Joe Wywrot, City Engineer; Dan Kramer, City Attorney and Sandra Marker, Deputy City Clerk. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. Mayor Prochaska asked for a motion to re- appoint specific Plan Commission members. Alderman Sticka motioned and Alderman Kot seconded to confirm Mayor Prochaska's request to re- appoint the following Plan Commission members; Sandra Adams, Kerry Green, Andrew Kubala. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. Mayor Prochaska asked for a motion to appoint an additional new Plan Commission member. CITY COUNCIL MINUTES THURSDAY. MAY 24- 2001. PAGE 4 Alderman Sticka motioned and Alderman Kot seconded to confirm Mayor Prochaska's request to appoint Theodore King to the Plan Commission. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. Mayor Prochaska asked for a motion to re- appoint Gail Gabeler to the Library Board. Alderman James motioned and Alderman Sticka seconded to confirm Mayor Prochaska's request to re- appoint Gail Gabeler to the Library Board. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. Mayor Prochaska asked for a motion to appoint a new Library Board member. Alderman Sticka motioned and Alderman Kot seconded to confirm Mayor Prochaska's request to appoint Marilyn Border and Joanne Gryder to the Library Board. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. Mayor Prochaska asked for a motion to appoint a new member to the Zoning Board of Appeals. Alderman Sticka motioned and Alderman Kot seconded to confirm Mayor Prochaska's request to appoint Benjamin Moe as a new member to the Zoning Board of Appeals. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. Mayor Prochaska asked for a motion to confirm a Proclamation for "Cheers for Years ". Alderman Sticka motioned and Alderman Kot seconded to confirm Mayor Prochaska's Proclamation for "Cheers for Years ". On a voice vote all City Council members present voting aye. Ayes: 6 Nays: 0 Motion carried. 2 CITY COUNCIL MINUTES THURSDAY. MAY 24- 2001. PAGE 5 Mayor Prochaska asked for a motion to confirm a Proclamation for the "YMCA WEEKEND" Alderman Sticka motioned and Alderman Kot seconded to confirm Mayor Prochaska's Proclamation for the "YMCA Weekend ". On a voice vote all City Council members present voting aye. Ayes: 6 Nays: 0 Motion carried. Mayor Prochaska reminded everyone that he was hosting a team for the "Relay for Life" and would like more walkers to show support against cancer. Mayor Prochaska announced as a reminder that the Annual Police Academy's Carry -out Barbecue is Thursday, May 31, 2001 from 4:30 PM to 7:30 PM with Pork Chops or Chicken available for $7.00 in advance and $8.00 at the door. CITY CLERK'S REPORT No report CITY TREASURER'S Bob Allen Arrived at 7:50 PM Mayor Prochaska asked for a motion to approve the City Treasurer's Report. Alderman Kot motioned and Alderman Sticka seconded to approve the City Treasurer's Report. On a voice vote all City Council members present voting aye. Ayes: 6 Nays: 0 Motion carried. CITY ADMINK R ATOR'S REPORT No report CHIEF OF POLICE REPORT Chief of Police Tony Graff stated they had received a grant for video cameras for two vehicles. The grant was written by Lieutenant Martin, and was awarded with a letter of support and a goal for more. The Police Department's Roadside Safety Check announcement has been in the newspaper and will be done in the near future with cooperation from the Sate Police, as well as Kane and Kendall County Police. Special Olympics - Parkview School will be held at Silver Springs and Pizza Express will cook lunch. The Police Department will out there serving lunch. 5 CITY COUNCIL MINUTES THURSDAY. MAY 24. 2001. PAGE 6 There may be a second one at Circle Center in the future. To raise money, as a surprise they will set -up a toll booth at the High School and charge to get out of the parking lot. Chief Graff stated the best part of this job is the youth aspect. In the Youth Category of this year's Governor's Hometown Award our Yorkville Youths have won for the Skate Park due to their involvement. June 26, 2001 there will be a reception in Springfield and they hope to have two full buses of kids to go down with him and the Mayor. Officer Greg Sibenaller did and lot of work and Barry Groesch put up a lot of signage on their own time. .COMMUNITY 'Ur ArcnN REPORT Alderman Kot announced that at the Metra Ad Hoc Committee meeting they presented a draft of a proposal for a $63,000,000. expenditure to get the Metra Station in our Area. They looked an many aspects and all were pleased. Copies have been put in the Aldermen's mailboxes for review. OLD BUSINESS None NEW BUSINESS None COMMITTEE REPORTS PUBLIC WORKS "2001 MiseellanPnnc Seal Coat Roadwav Improvements" Alderman Kot stated there was only one bidder, and the bid was $550. below the Engineer's Estimate. City Engineer, Joe Wywrot stated that Seal Coating is a Specialty Item. Alderman Kot motioned and Alderman Munns seconded to award the project contract to Aurora Blacktop, Inc. for the "2001 Miscellaneous Seal Coat Roadway Improvements" in the amount of $9,022.00 and to authorize the Mayor and City Clerk to execute said contract on behalf of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. Gol CITY COUNCIL MINUTES THURSDAY. MAY 24.200 1. PAGE 7 "Blackberry Lane and Court Roadway Improvements" Alderman Kot motioned and Alderman Munns seconded to award the project contract to Aurora Blacktop, Inc. for the 'Blackberry Lane and Court Roadway Improvements" in the amount of $99, 888.15 and to authorize the Mayor and City Clerk to execute said contract on behalf of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. Alderman Kot stated their bid was $20,000. below the one other bidder. (Ordinance) #2001 -28 An Ordinance Amending an Ordinance Creating City Park Board Alderman Kot motioned and Alderman James seconded to approve an Ordinance creating City Park Board and to authorize the Mayor and City Clerk to execute said contract on behalf of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. ECONOMIC DEVELOPMENT COMMITTEE REPORT Approve Minutes Alderman Sticka motioned and Alderman Kot seconded to accept the Minutes of April 17, 2001 meeting as presented. On a voice vote all City Council members present voting aye. Ayes: 6 Nays: 0 Motion carried. (Ordinance) #2001 -29 PC 2001 -08 Authorize an Amendment to Planned Unit Development & Kyle & Martha Price Alderman Sticka motioned and Alderman Kot seconded to approve an Ordinance Authorizing the execution of a Planned Unit Development Agreement and Development/Economic Initiative Agreement of Kyle A. Price and Martha A. Price, trustee, of their Successors in Trust under Kyle A. Price Living Trust, dated September 19, 1998 and to authorize the Mayor and City Clerk to execute said ordinance on behalf of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. CITY COUNCIL MINUTES THURSDAY. MAY 24.2001. PAGE 8 7 (Ordinance) # 2001 -30 PC 2001 -08 Annrove Planned Unit Development & Economic Initiative Agreement for Kv_ le & Martha Price & Alderman Sticka motioned and Alderman Kot seconded to Approve and Ordinance the Planned Unit Development Agreement & Development/Economic Initiative Agreement concerning Real Property owned by Kyle A. Price and Martha A. Price, trustees of their Successors in Trust under Kyle A. Price Living Trust, dated September 19, 1998 and being developed by TDC Yorkville, L.L.C., a Delaware Limited Company and to authorize the Mayor and City Clerk to execute said ordinance on behalf of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. (Resolution) #2001 -20 Amended Rinol„tian for L & D Group Alderman Sticka motioned and Alderman Kot seconded to Approve and an Amended Resolution authorizing assignment of Industrial Revenue Bond Cap to the Illinois Development Finance Authority on behalf of the L & D Group and to and to authorize the Mayor and City Clerk to execute said ordinance on behalf of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. (Ordinance) #2001 -31 Annrove TIF Bond Ordinance Alderman Sticka motioned and Alderman Kot seconded to Approve an Ordinance authorizing the issuance of General Obligation Bonds (Alternate Revenue Source) in an Aggregate principal amount not to exceed $650,000 for the purpose of paying the costs of roadwork improvements at the Fox Industrial Park of the United City of Yorkville and to authorize the Mayor and City Clerk to execute said ordinance on behalf of the United City of Yorkville. Treasurer Bob Allen asked if the bond money did not come through if the cost would go to the taxpayers. Alderman Sticka stated there was no realistic risk and that the project has to move forward. It is the best way to complete this project and collect added revenues. Mayor Prochaska stated he would ask the bond representative to give Treasurer Allen an explanation. CITY COUNCIL MINUTES THURSDAY. MAY 24.2001. PAGE 9 8 Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. Building Dept. Reports for February & March Alderman Sticka motioned and Alderman Kot seconded to accept the Building Department Report for February and March as presented. On a voice vote all City Council members present voting aye. Ayes: 6 Nays: 0 Motion carried. (Resolution) #2001 -21 PC2001 -05 Final Plat for Fox River Estates Ornamental Lh!htinLy & Landscape Islands Alderman Sticka motioned and Alderman Kot seconded to approve the Final Plat for Unit 1 of the Fox River Estates subdivision conditional upon the City Engineer's comments for the Engineering Plans with approved ornamental lighting and landscaped cu de sac islands and to authorize the Mayor and City Clerk to execute said Resolution on behalf of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. (Ordinance) #2001 -32 Establish Back -up SSA Ordinance for Fox River Estates Alderman Sticka motioned and Alderman Kot seconded to approve an ordinance establishing Special Tax Service Area Number 2001 -03 for the Fox River Estates subdivision and to authorize the Mayor and City Clerk to execute said ordinance on behalf of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. (Ordinance) #2001 -33 Create Back -up SSA Ordinance for Fox River Estates Alderman Sticka motioned and Alderman Kot seconded to approve an ordinance to create Special Tax Service Area Number 2001 -03 for the Fox River Estates subdivision and to authorize the Mayor and City Clerk to execute said ordinance on behalf of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. CITY COUNCIL MINUTES THURSDAY. MAY 24. 2001. PAGE 10 9 PC2001 -05 Fox River Estates Developer Request to Withdraw Ornamental Lighting Alderman Sticka motioned and Alderman Kot seconded to approve the withdrawal of the ornamental lighting from and to authorize the Mayor and City Clerk to execute said Resolution on behalf of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. (Ordinance) #2001 -34 BKFD DEVELOPMENT FEE INCREASE Alderman Sticka motioned and Alderman Kot seconded to approve an amendment to Ordinance Number 1990 -24 an Ordinance setting forth the standards and regulations for payment for development and extension of utility costs upon annexation and /or Planned Unit Development and to authorize the Mayor and City Clerk to execute said Resolution on behalf of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. PUBLIC SAFETY COMMITTEE REPORT Sale of Squad Car Alderman James motioned and Alderman Sticka seconded to approve the sale of the 1993 Chevrolet Caprice squad car, AS IS condition with 130,419 miles, to the successful high bidder Rane VanOvermeyer for the amount of $527.00 Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. 2000 Police Department Report Chief Graff stated for the record that the Police Department has 16 Officers, 1 full -time Police Clerk and 2 part-time Police Clerks. He and Lieutenant Martin presented the slide presentation of the report and distributed the report in brochure form. Mayor Prochaska stated at the conclusion that he encourages the residents to call in the Police Department when needed as they are your friend. CITY COUNCIL MINUTES THURSDAY. MAY 24.2001. PAGE I1 10 Alderman Kot motioned and Alderman James seconded to accept the annual Police Department Report for the year 2000 as presented. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. ADMINrc'ru ATION COMMITTEE REPORT Approve Minutes Alderwoman Spears motioned and Alderman Munns seconded to accept the Minutes of May 8, 2001 meeting as presented. On a voice vote all City Council members present voting aye. Ayes: 6 Nays: 0 Motion carried. (Resolution) #2001 -22 Salary RanLyes for Finance Dir —far. Director of Parks & Rpprontil117_ Maintenance Worker One. Maintenance Worker Two. Operator and Foremen Alderman Sticka motioned and Alderman Kot seconded to approve an amendment to Ordinance Number 1990 -24 an Ordinance setting forth the standards and regulations for payment for development and extension of utility costs upon annexation and /or Planned Unit Development and to authorize the Mayor and City Clerk to execute said Resolution on behalf of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. (Resolution) #2001 -23 DentalNision carry -over Alderwoman Spears motioned and Alderman Sticka seconded to approve the Resolution allowing a maximum of three (3) year carry -over of the current dental /vision program for the employees of the United City of Yorkville. Motion approved by a roll call vote. All members present voting aye. Spears -aye, Sticka -aye, James -aye, Kot -aye, Munns -aye. Motion carried. CITY COUNCIL MINUTES THURSDAY. MAY 24. 2001. PAGE 12 11 Additional Business Mayor Prochaska administered the Official Oath to Alderman Marty Munns Alderman Kot motioned and Alderman Sticka seconded to adjourn the City Council meeting. On a voice vote all City Council members present voting aye. Ayes: 6 Nays: 0 Motion carried. Meeting adjourned at 8:57 PM Respectfully submitted By: Sandra Marker, Deputy City Clerk 12 UNITED CITY OF YORKVILLE CITY COUNCIL MEETING GUEST SIGN IN SHEET THURSDAY, MAY 24, 2001 NAME S , -(PLE SE PRINT!) T� REPRESENTIN . r� %I \, QA- e)�iV, I. o icy Ko- No s 6 'k TP m ife r J PHONE S Y 3 - W ??' 991 c� s S - 76bi I- � 7-