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City Council Minutes 2001 05-10-01 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD, ON THURSDAY. Mav 10.2001. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I James Present �- Sticka Present Ward II Burd Present Kot Present (left at 7:10 p.m.) - Ward III Anderson Present Munns Absent Ward IV Sowinski Present Spears Present OUORUM A quorum was established- INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Prochaska announced an addition to the agenda under the Mayor's Report proclaiming River Clean-up Day for the city of Yorkville. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M., Monday, May 21, 2001 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Tuesday, May 15, 2001 City of Yorkville Conference Room 800 e F Road Gam arm ad Public Safety Committee 6:30 P.M., Tuesday, May 22, 2001 City of Yorkville Conference Room 800 Game Farm Road i Administration Committee 6:30 P.M., Tuesday, June 12, 2001 City of Yorkville Conference Room 800 Game Farm Road CITIZENS COMMENTS Chuck Gebbia of Yorkville addressed the council regarding the "unofficial" boat launch just upstream of the Glen Palmer Dam on the Fox River. He asked the council to encourage the Department of Natural Resources to move more quickly in either improving the boat launch or creating an official launch in an effort to provide a safer boating environment. SWEARING IN Circuit Court Judge Grant Wegner swore in the newly elected officials. City Clerk, Jackie Milschewski; Ward I Aldermen, Richard Sticka and Paul James; Ward II Alderman, Larry Kot; Ward III Alderman, Marty Munns and Ward IV Alderman, Joseph Besco. PRESENTATIONS Mayor Prochaska presented engraved clocks to former City Clerk, Debbie Simmons, in appreciation for her service to Yorkville from April 10, 1997 to May 10, 2001 and to former Ward IV Alderman, Tom Sowinski, for his service from August 10, 1995 to May 10, 2001. Alderman Sowinski expressed his appreciation to the administration of Yorkville, the city employees and his fellow alderman, past and present. He expressed his hope that the City Council continues on the path that has been laid. He wished the current council the best of luck. City Clerk Simmons stated that it was an honor and pleasure to serve with the past and present councils. Minutes of the Regular Meeting of the Citv Council - Mav 10.2001- page 2 Mayor Prochaska presented Bristol- Kendall EMS Administrator Timothy Fairfield with an award of honor for his extraordinary bravery in the rescue of a man and two children from a boat stuck on the Glen Palmer Dam. PUBLIC HEARING Proposal to Sell Bonds for Roadwav Improvement A motion was made by Alderman Sticka to go into Public Hearing for the purpose of receiving public comment on the proposal to sell bonds of the City in the amount of $650,000.00 to pay the cost of roadway improvements at the Fox Industrial Park: seconded by Alderman James. Motion approved by a roll call vote. Ayes - 6 Nays - 0 Anderson -aye, Besco -aye, Burd -aye, James -aye, Spears -aye, Sticka -aye City Administrator, Jim Nanninga, stated that the bond issue was how the city was going to finance the purposed improvements to the Fox Industrial Park. He said the city is looking to enact a tax increment financing (TIF) district which is up for discussion later in the meeting but the other source of revenue to pay for the debt is motor fuel tax (MFT) which is expected to increase with the census results. Major Prochaska stated that the bond issue was a debt service that the city would enter into. The money from the sale of the bonds would go directly to the improvement of the streets in the industrial park and that the pay back would be a combination of MFT funds and TIF funds. He stated that because the TIF was up for consideration later in the meeting, there would be no voting on the bond issue at this time. He stated that Barbara Chevalier from Speer Financial, Inc. did a payment schedule and that the city was looking to borrow a principle amount of $650,000.00 with annual payments of $83,750.00. Ms. Chevalier said that the amount of $83,750.00 was an approximate and the debt would be retired in ten years. She said that the city has pledged MFT and TIF revenue to pay the debt service. The mayor asked if anyone in the audience had any questions. No questions were asked. I The mayor stated the bond issue would be brought up for consideration of the City Council at the next council meeting on May 24, 2001 and it would be voted on at that time. He stated that city has in the budget the dollars paying for the first half of the payment that is estimated to be due in this fiscal year. The mayor asked for comments from the alderman. Alderman Sticka said that the city was relying on the census figures, which seemed likely to increase. He asked about a special census and when the city could do it. City Administrator Nanninga said a special census could be done in two years but he said that he had called the special census people and was told that they are considering not doing them anymore. He stated that a woman in Naperville had e- mailed different towns because she was going to Washington, D.C. to testify on how much special censuses were needed. He stated that at this point in time, he was not sure if we would have a special census. Alderman Sticka expressed his concern for the need for a special census because he had attended the Plan Commission's meeting and the commission was looking at a large number of homes to be built in the area which would mean additional revenue from the MET. The mayor stated that initially the payments for the debt would be coming heavily from the MFT. If the TIF district were established, it would take at least a year before the city starts to see any revenue coming in from this source. He stated that the city at this time has proposals for four projects in the TIF area valued at over $3 million and based on the current taxing rate this would bring in approximately an additional $10,000.00 in revenue per year. No other comments were made. A motion was made my Alderman Sticka to go out of Public Hearing; seconded by Alderman James. Motion approved by a roll call vote. Aye -6 Nay -0 Besco -aye, Burd -aye, James -aye, Spears -aye, Sticka -aye, Anderson -aye PLANNING COMMISSION /ZONING BOARD OF APPEAL /SIGN REVIEW BOARD Alderman Sticka reported that he attended the Plan Commission's meeting and that a Public Hearing was held regarding Tucker Development who has acquired another parcel to add on to the area known as the "Jewel Development" and there were no public comments. The Plan Commission had concerns about the traffic flow with the strip mall because of its closeness to Route 47. The Plan Commission did approve the development but recommended that the appropriate traffic signs be planned for the roadway. i Minutes of the Regular Meeting of the Citv Council - Mav 10.2001- rage 3 Alderman Sticka reported on the concept plan for Northgate Development, which was being purposed by Inland at the northeast corner of Galena Road and Route 47. The plan had been shown previously to the Commission, which asked for some changes. There is a site there for a future water tower. Alderman Sticka reported that there were no comments going back to the developer. Alderman Sticka reported on another concept plan presented, for Bristol Club. The development is large in terms of lot size, 25,000 sq.ft. lots. The development is planned for the southwest comer of Cannonball Trail and Galena Road and is for a secure community with private streets; — - they would not dedicate the streets to the city. The development would have city water but private septic because city sewer is not available. The concept plan was well received by the Commission but Alderman Sticka thought the original drawings were very preliminary. There were some comments made by the engineering staff about the roads having curves that were too sharp. The Plan Commission was urging the developer to look into the recommendation from the engineering staff. Alderman Sticka reported on a third concept plan presented to the Plan Commission for the Doetschman property. This property was originally to be developed by Edmeier. The current developer Windham Deerpoint Homes is no longer considering the golf course. The development in now for single - family homes and duplexes all on 12,000 sq. ft. lots with a large amount of green space. It is an early development but was well received. The development is located starting at Route 71 between Country Hills and Coach Road Hills which is further south on Route 47. Alderman. Sticka stated that there were some serious considerations regarding sewer development and the significant expense that would have to be met. Alderman Sticka reported on the approval for the final plat for Fox River Estates. The Commission also approved the use of a new type of streetlights with only one objection on the grounds that the streetlights would add to the expense for the city in terms of maintenance and operating costs. There was a proposal to put islands in the middle of the cul -de -sacs that Plan Commission liked. The city staff felt they could accept the islands but were concerned about snow plowing. _ MINUTES FOR APPROVAL A motion was made by Alderman Anderson to approve the City Council minutes of April 26, 2001: seconded by Alderman Sticka Motion approved by a viva voce vote. BILLS FOR APPROVAL Alderman Anderson stated that there was a correction to be made on the bill list dated May 7, 2001. The amount for the second invoice listed on page 4 should be $673.50 not $67.50. A motion was made by Alderman Anderson to approve the bills from the bill list dated May 7, 2001 as corrected. Checks in the amount of $165,441.08(vendor), $84,571.11 and $17,407.11 (payroll period ending 4/30/01), total $267,419.20: seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes - 6 Nays - 0 Burd -aye, James -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye. REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Mayor Prochaska read proclamations proclaiming May 20` to the 26'', 2001 as Save a Life Week; May 17 I and 19'", 2001 Poppy Days and May 19 2001 River Clean-Up Day. The mayor recognized Alderman Mike Anderson who was named Kane County Officer of the Year. The mayor offered congratulations on behalf of the city of Yorkville. CM CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. I Minutes of the Regular Meeting of the Citv Council - Mav 10.2001- Dage 4 CITY ADMINISTRATOR'S REPORT Administrator Nanninga reported that the city received a $60,000.00 grant from the Illinois Department of Transportation for the use on the project in the industrial park. The grant will bring the cost down by lowering the borrowed amount. He also reported that the Public Works Department has almost completed their share of the new parking area downtown behind Bridge Street Cafe and is looking to have the project completed in June. C1[IEF OF POLICE REPORT Chief Graf turned over his report to Yorkville High School students, Katie Gengler and Matt Huber. They reported on their trip to an international symposium on violence in Paris. Mr. Huber explained how they visited a French high school and talked with French students about their experiences with alcohol, tobacco and drugs. Miss Gengler explained how presenters at the symposium spoke about issues facing their communities and offered ways to improve things. She stated that our community is aggressive in the steps it takes in stopping violence and preventing it. COMMUNITY & LIAISON REPORT Alderman Burd reported that the Yorkville Downtown Merchants would be holding their annual car show and sidewalk sale on June 9, 2001 from 9:00 a.m. to 1:00 p.m. She stated that they are looking for sponsors and that anyone interested should contact Holly Baker at City Hall or Kathy Farren at the Kendall County Record. Alderman Burd attended the Aurora Area Visitor and Convention Bureau Dinner where the Bureau mentioned it had received 30,000 contact calls asking for information on the area Mayor Prochaska reported on the Economic Development Corporation meeting where there were several new members. The mayor reported that he, Alderman Burd, and Lynn Dubajic, the Executive Director of the Economic Development Corporation, attended a luncheon in Springfield, Illinois where the city of Yorkville was recognized for reaching the fourth level of the Competitive Community Initiative. Yorkville was recognized for the fact that it now has an Economic Development Corporation and that it is moving on programs like to TIF and its downtown programs like the facade program The mayor indicated that there is one more level to attain. OLD BUSINESS Mayor Prochaska stated that at the last City Council meeting he announced his first "Coffee with the Mayor" for May 19, 2001 but because it was reported as May 12, 2001 he would hold two "coffee's" this month. After May, it would be the last Saturday of the month throughout the summer. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Minutes for Avvroval A motion was made by Alderman James to accept the Public Works Committee meeting minutes from the April 16, 2001 meeting as presented: seconded by Alderman Sticky Motion approved by a viva voce vote. ECONOMIC DEVELOPMENT COMMITTEE REPORT (Ordinance) 2001 -24 PC- 2000 -24 Fox Mill Landing A motion was made by Alderman Sticka to approve the Ordinance for the First Amendment to the Fox Mill Landing Planned Unit Development Agreement for the portion of the property as legally described in attached exhibit "A" and to authorize the Mayor and City Clerk to execute said Amendment on behalf of the United City of Yorkville: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -5 Nays -0 Abstain -1 James -aye, Spears -aye, Sticky aye, Anderson -aye, Besco -aye, Burd - abstain i Minutes of the Regular Meeting of the Citv Council - Mav 10.2001- nape 5 (Ordinance) 2001 -25 Tax Increment Financing Redevelopment Proiect A motion was made by Alderman Sticka to approve an Ordinance approving a tax increment financing redevelopment project and plan for the proposed tax increment redevelopment area described in attached exhibit "A -1" and to authorize the Mayor and City Clerk to execute said Ordinance on behalf of the United City of Yorkville: seconded by Alderman Surd Motion approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye (Ordinance) 2001 -26 Desig nation of Fox Industrial Park as Tax Increment Redevelopment Proiect Area A motion was made by Alderman Sticka to approve an Ordinance designating the Fox Industrial Park area a tax increment redevelopment project area pursuant to the TAX INCREMENT ALLOCATION REDEVELOPMENT AREA and to authorize the Mayor and City Clerk to execute said Ordinance on behalf of the United City of Yorkville: seconded by Alderman James. Motion was approved by a roll call vote. Ayes -6 Nays -0 Sticka -ayes, Anderson -aye, Besco -aye, Burd -aye, James -aye, Spears -aye (Ordinance) 2001 -27 Adoption of Tax Increment Allocation Financing A motion was made by Alderman Sticka to approve an Ordinance adopting tax increment allocation financing for the Industrial Park Area tax increment redevelopment project area and to authorize the Mayor and City Clerk to execute said Ordinance on behalf of the United City of Yorkville: seconded by Alderman Besco. Motion was approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye PUBLIC SAFETY COMMITTEE REPORT Purchasing of Squad Can A motion was made by Alderman James to purchase two (2) Ford Crown Victoria Police Squad cars from Terry Lincoln Mercury, Peotone, Illinois at a cost of $42,448.00: seconded by Alderman Spears. Motion was approved by a roll call vote. Ayes -6 Nays -0 Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Spears -aye (Resolution) 2001 -19 Authorization of Purchase and Financing of Squad Cars A motion was made by Alderman James to approve the resolution authorizing the purchase of two (2) squad cars and equipment and authorizing the Mayor and City Clerk to sign a promissory note with Yorkville National Bank in the amount of $79,000 at an interest rate of 4.97 %: seconded by Alderman Anderson. Major Prochaska asked for comments or questions and Alderman Sticka brought it to the attention of the council that the financing was for more than two squad cars; it included the refinancing of an existing car and the motion should be restated. The motion was withdrawn and restated. A motion was made by Alderman James to approve the resolution authorizing the purchase of two (2) squad cars and refinancing of existing car and equipment and authorizing the Mayor and City Clerk to sign a promissory note with Yorkville National Bank in the amount of $79,000 at an interest rate of 4.97 %: seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -6 Nays -0 -- Besco -aye, Burd -aye, James -aye, Spears -aye, Sticka -aye, Anderson -aye ADMINISTRATION COMMITTEE REPORT Minutes for Approval A motion was made by Alderman Anderson to accept the Administration Committee meeting minutes from the April 10, 2001 meeting as presented: seconded by Alderman Burd. Motion approved by a viva voce vote. ADDITIONAL BUSINESS None. i ADJOURNMENT A motion was made by Alderman Besco to adjourn the meeting at 7:55 P.M: seconded by Alderman Sticka. Motion approved by a viva voce vote. By: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois ciTy COUNCIL I!TEE=G zl to - o l PLEASE SIGN LN! NAIN E: GE �we/4� M A / jj llbdol a,�Q,� C_ DU3I� ADDRESS: Tot A u-J . 4c, , / moo. Y (I f