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City Council Minutes 2001 01-11-01 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD. ON THURSDAY, JANUARY 11. 2001. Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I James Present Sticka Present Ward II Burd Present Kot Present Ward III Anderson Present Vacant Vacant Ward IV Sowinski Present Spears Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA None. COMMITTEE MEETING DATES Public Works Committee 6:45 P.M., Monday, January 15, 2001 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Tuesday, January 16, 2001 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Tuesday, January 23, 2001 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Tuesday, February 13, 2001 City of Yorkville Conference Room 800 Game Farm Road CITIZENS COMMENTS None. PUBLIC HEARING A motion was made by Alderman Sticka to go into Public Hearing for ZBA 2002 -01, John & Laura Shields seeking a variance to the accessory building height. The property is located at 406 Heustis Street, Yorkville; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Sowinski -aye, Anderson -aye, Sticka -aye, James -aye, Kot -aye, Spears -aye, Burd -aye. Mr. Shields explained the he is seeking the variance in order to build a two story garage behind their house. He said their plan is to reconstruct the garage to look like a carriage house /barn. City Attorney Dan Kramer stated the city Zoning Board of appeals ok'd the side yard variance but City Council action is required on the height variance. Minutes of the Reaular Meeting of the Citv Council - January 11, 2001 - Page 2 Harold Feltz, a Zoning Board of Appeals member stated the board was in agreement with what is being proposed. He said some of the Shield's neighbors attended the meeting supporting them. A motion was made by Alderman Sticka to go out of Public Hearing; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Anderson -aye, Sticka -aye, James -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye. PLANNING COMMISSION /ZONING BOARD OF APPEALS /SIGN REVIEW BOARD Alderman Sticka gave a update on the Plan Commission meeting. He said there was a public hearing held on a petition for annexation and rezoning of 78 acres west of the city on River Road. He said there were about 21 people present. He said the people that were there had strenuous objections for various reasons. He said some of the objections centered on the issues of water and drainage. He said other concerns were people moving into a subdivision surrounded by farms and eventually objecting to the sounds and smells of farm animals and tractors. He said after an hour and a half of a Public Hearing the Plan Commission voted 5 -5 on the annexation which means that the annexation is not approved. MINUTES FOR APPROVAL A motion was made by Alderman Sowinski to approve the COW minutes of 11/2/00,11/16/00 and 12/7/00; seconded by Alderman Sticka. Motion approved by a viva voce vote. A motion was made by Alderman Sowinski to approve the City Council minutes of 11/30/00 and 12/28/00 as corrected; seconded by Alderman Sticka. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Anderson to approve the bills from the bill list dated January 8, 2001, checks in the amount of $295,843.57 (vendor), $92,407.48 (payroll), total $388,251.05; seconded by Alderman Sowinski. Motion approved by a roll call vote. Ayes: 7 Nays: 0 James -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Sticka -aye. REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT No report. CITY CLERK'S REPORT Clerk Simmons requested a motion to approve the Executive Session minutes of 11/30/00. A motion was made by Alderman Sticka to approve the Executive Session minutes of 11/30/00; seconded by Alderman James. Motion approved by a viva voce vote. CITY TREASURER'S REPORT Treasurer Allen requested a motion to approve the monthly Treasurers Report for the month of October 2000 as presented. l Minutes of the Reaular Meetina of the Citv Council - January 11. 2001 - Paae 3 A motion was made by Alderman Sticka to approve the monthly Treasurer's report for the month of October 2000 as presented; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Sticka -aye, James -aye, Kot -aye. - Treasurer Allen requested a motion to approve the monthly Treasurers Report for the month of November 2000 as presented. A motion was made by Alderman Anderson to approve the monthly Treasurer's Report for the month of November 2000 as presented; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Burd -aye, Sowinski -aye, Anderson -aye, Sticka -aye, James -aye, Kot -aye, Spears -aye. i CITY ADMINISTRATOR'S REPORT No report. CHIEF OF POLICE REPORT Chief Graff stated just before the meeting there was a bomb threat at the Yorkville National Bank. He said the Kane County Bomb Squad was called in. He said the bank was closed at the time. He said a cleaning person found at note. He said the bomb squad and their dog searched the building, but no explosive materials were found. Chief Graff stated three representatives of Yorkville High School have been selected to give a presentation on Yorkville High School's survey on violence and intimidation at an international symposium in Paris in March. He said the Department of Justice approved the budget for the expenditures. He said the trip will be funded through the grant funds. He said there will be 10 people going to the conference. He said the 10 people going will be students Katie Gengler, Matt Huber and Nichole Nauman, school police liaison officer Rich Hart, himself, Principal Frank Babich, a representative of the Educational Service Network, grant coordinator Charla Waxman, — Dr. Chip Coldren of the University of Illinois at Chicago and YHS graduate Adam Nenne. He said they have a chance to get the air fare at a good price now and asked the City Council to approve spending of up to $5,300.00 of the grant money for the airline tickets. He said they will hold the ten tickets til tomorrow at 5:00 p.m. Alderman James asked if the Council would be able to see the presentation that will be given in Paris. Chief Graff stated they could give a shortened version. It was agreed that the presentation could possibly be given before the City Council meeting February 22. City Council members expressed how proud they were of the school, the students, the staff and police for the work they have done. A motion was made by Alderman Kot to authorize the Chief of Police to purchase airline tickets from the travel agents, for the purpose of attending an International Conference in Paris, France in March 2001. These funds are to be reimbursed through a Department of Justice Grant, and should not exceed $5,300.00; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Sowinski -aye, Anderson -aye, Sticka -aye, James -aye, Kot -aye, Spears -aye, Burd -aye. COMMUNITY & LIAISON REPORTS, Alderman Sowinski gave a report on the Board Meeting. He said they would like to present their 5 year progress report, their additional man power requirements and budget requirements at the COW meeting on February 1. i Minutes of the Regular Meetinq of the City Council - January 11, 2001 - Page 4 Alderman Sticka gave a report on the Library Board meeting. He said they are looking at expanding. He said they are looking at building a new library on this site, adding on to the existing building or building a library on another site. Economic Development Corporation director Lynn stated Newlywed Foods will be conducting classes for their Spanish speaking employees to learn English and the English speaking employees in Management to learn Spanish. She said this will be done in conjunction with Waubonsee Community College at the Newlywed facility, in Yorkville. OLD BUSINESS None. NEW BUSINESS Alderman Sowinski asked Chief Graff why the Park Board was not hooked into the cities system. Chief Graff stated at the time it was cost prohibited. He said there is a wireless system possibility through AT & T. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT (Ordinance) 2001 -1 Ordinance Vacatinq in Worselv's Addition A motion was made by Alderman Sowinski to approve an Ordinance vacating the alley running between lots 4, 5, 6, and lots 7, 8 and 9 of Block 1 of Worsely's Addition to the Village of Bristol in the United City of Yorkville; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes: 7 Nays: 0 ~ Anderson -aye, Sticka -aye, James -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye. (Schillinger Easements) Accept Grant of Permanent Public Utility and Drainaae Easement and Grant of Access Easement A motion was made by Alderman Sowinski to accept the Grant of Easement from David A and Lisa M. Schillinger, owners of Lots 6 & 7 and the easterly 20 feet of Lots 5 & 8 of Block 1 of Worsely's Addition to the Village of Bristol in the United City of Yorkville, for a Permanent 15" Public Utility and Drainage Easement and Grant of Access Easement as presented in Exhibit A of the Grant document; seconded by Alderman Sticka. Motion approved by roll call vote. Ayes: 7 Nays: 0 Sticka -aye, James -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye. (Feltz Easements)Accept Grant of Permanent Public Utility and Drainage Easement and Grant of Access Easement A motion was made by Alderman Sowinski to accept the Grant of Easement from Harold Feltz, owner of Lots 4 & 9 and Lots 5 & 8, except the eastern 20 feet of said Lots 5 & 8, of Block 1 of Worsely's Addition to the Village of Bristol in the United City of Yorkville, for a Permanent 15" Public Utility and Drainage Easement and Grant of Access Easement as presented in Exhibit A of the Grant document; seconded by Alderman Anderson. Motion approved by roll call vote. Ayes: 7 Nays: 0 Sticka -aye, James -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye. _ ECONOMIC DEVELOPMENT COMMITTEE REPORTS, (Ordinance) 2001 -2 ZBA 2000 -01 John & Laura Shields at 406 Heustis Street Variance Reauest to the Zoninq Standards A motion was made by Alderman Sticka to approve the variance requests for property at 406 Heustis Street owned by John and Laura Shields, allowing the height of the existing accessory building to be not more than 3.5 feet higher than the 15' maximum allowed, allowing a side yard setback of 3 feet less than the minimum 5 feet allowed and allowing a rear yard setback of 0.67' less than the minimum 5 feet allowed within the Zoning Ordinance for the United City of Yorkville; seconded by Alderman Kot. I Minutes of the Regular Meeting of the Citv Council - January 11, 2001 - Page 5 I I Motion approved by a roll call vote. Ayes: 7 Nays: 0 James -aye, Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Sticka -aye. PUBLIC SAFETY COMMITTEE REPORTS Sale of Squad Car A motion was made by Alderman Kot to sell surplus police equipment, a 1989 Chevy Caprice for the price of $100.00 to Judy Dyon who made an offer to the United City of Yorkville and to ' authorize the execution of the proper documents to complete the transaction according to state �— statute; seconded by Alderman James. Motion approved by a roll call vote. Kot -aye, Spears -aye, Burd -aye, Sowinski -aye, Anderson -aye, Sticka -aye, James -aye. November 2000 Police Reports A motion was made by Alderman Kot to accept the November 2000 monthly police reports as presented; seconded by Alderman James. Motion approved by a viva voce vote. ADMINISTRATION COMMITTEE REPORTS Salvation Armv Contract A motion was made by Alderman Anderson to approve the Memorandum of Agreement with the Salvation Army Golden Diner's Program for the use of a portion of the Beecher Center for the period of October 1, 2000 to September 30, 2001 as presented and to authorize the Mayor and City Clerk to execute said Memorandum of Agreement on behalf of the United City of Yorkville; seconded by Alderman Sowinski. There was discussion on the amount of liability insurance the contract says the Salvation Army has at the site. Attorney Kramer stated he thought the $500,000.00 figure seemed to low and felt it should be $1,000,000.00. A motion was made by Alderman Sticka to table this until the next City Council meeting; seconded by Alderman Sowinski. Motion approved by a roll call vote. Ayes: 7 Nays: 0 Burd -aye, Sowinski -aye, Anderson -aye, Sticka -aye, James -aye, Kot -aye, Spears -aye. ADDITIONAL BUSINESS Alderman Sowinski asked City Administrator Nanninga if the damage to the Public Works Truck is going to be included in the Disaster Cost Request for Illinois Emergency Managements Association. Administrator Nanninga replied the truck was not damaged in that particular storm. ADJOURNMENT A motion was made by Alderman Sowinski to adjourn the meeting at 7:53 p.m.; seconded by Alderman Spears. Motion approved by viva voce vote. By: Deborah K. Simmons, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING l�ll �Gj ivAl�: z 0 PLEASE SIGN IlY'. ADDRESS: A"q1 ry s-T-