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City Council Minutes 2001 12-27-01 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY_ ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD. ON THURSDAY_ DECEMBER 27 2001. i Mayor Prochaska called the meeting to order at 7:04 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll.. Ward I James Present Sticka Present Ward II Burd Absent Kot Present Ward III Anderson Present Munns Present Ward IV Besco Present Spears Present QUORUM A quorum was established INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Prochaska amended the agenda by stating that there would be no executive session. COMMITTEE MEETING DATES Public Works Committee 6:30 P.M., Monday, January 28, 2002 City of Yorkville Conference Room 800 Game Farm Road jEconomic Development Committee 7:00 P.M., Thursday, January 17, 2002 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday, January 24, 2002 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6 :30 P.M., Thursday, January 10, 2002 City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS: No comments, PLANNING COMMISSION /ZONING BOARD OF APPEAL/SIGN REVIEW BOARD No report. MINUTES FOR APPROVAL Mayor Prochaska explained that there were minutes from the November 1, 2001 and December 6, 2001 COW meetings, along with minutes from the December 6, 2001 Public Hearing, for approval. He stated that Attorney Kramer recommended that there be three separate motions. A motion was made by Alderman Anderson to approve the minutes of the Committee of the Whole meeting for November 1, 2001; seconded by Alderman Munns. Motion approved by a viva voce vote. A motion was made by Alderman Anderson to approve the minutes of the Committee of the Whole meeting for December 6, 2001; seconded by Alderwoman Spears. Motion approved by a viva voce vote. The Minutes of the Regular Meeting of the Citv Council - December 27, 2001 - ua%e 2 A motion was made by Alderman Anderson to approve the minutes of the Public Hearing dated December 6, 2001; seconded by Alderman Munns. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the bills from the bill list dated December 20, 2001. Checks in the amount of $438,280.82(vendor), $82,823.41(payroll period ending 12121/01) total $ 521,104.23: seconded by Alderwoman Anderson_ Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, James -aye, Kot aye, Munns -aye, Sticka -aye, Spears -aye, Anderson -aye REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Annointment of School District Reuresentative Mayor Prochaska stated that the City received a letter from the School District dated December 13, 2001 stating that they appointed Michael Crouch as their representative to the Planning Commission. Mayor Prochaska stated that Mr. Crouch had previously been the School District's representative when he was a Board member so he is very knowledgeable and has experience with the Commission. Mayor Prochaska entertained a motion to approve the appointment of Michael Crouch to the Plan Commission as the School District 115's representative. So moved by Alderman Sticka; seconded. by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Anderson -aye, Besco -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye Waste Man agement Mayor Prochaska reported that Administrator Graff received a letter from Waste Management, the City's current waste hauler. The City's contract with them will be expiring in the spring. Waste Management has sent a proposal with a couple of different packages. Mayor Prochaska asked Alderman Kot to have the Public Works Committee review the information. Coffee with the Mavor Mayor Prochaska reported that his next "Coffee with the Mayor" would be held at the Aloha Coffee Shop on Countryside Parkway on January 5, 2002 from 8:30 A.M. to 11:00 A.M. He welcomed people to join him for coffee and conversation. Bowl for Kid's Satre Mayor Prochaska reported that he received a letter from Tim McCann requesting the City's participation in the `Bowl for Kids Sake" on March 9, 2002. The event will be held in Plano at the Plano Recreation Center. The mayor asked anyone interested to contact him so that the City could get a team together. Town Meeting Mayor Prochaska spoke about holding a Town Meeting to discuss .Property Standards along with garbage issues. He asked that the meeting be schedules on January 29, 2002. It was discussed if the meeting should be held at City Hall or the Beecher Center and Beecher was thought to be a better location. Mayor Prochaska stated that he would schedule it and get a few agenda item together. This could be further discussed in the upcoming meetings.. CITY CLERK'S REPORT No report CITY TREASURER'S REPORT No report. CITY ADMINISTRATOR'S REPORT No report. The Minutes of the Regular Meeting of the Citv Council - December 27.2001 - uaZ 3 DIRECTOR OF PUBLIC WORKS REPORT Director Eric Dhuse reported that the Maintenance Position was filled and the individual will begin after the first of the year. CHIEF OF POLICE REPORT No report COMMUNITY & LIAISON REPORT Cable Franchise Alderman Sticka reported on the status of the cable franchise negotiations. He stated that the City's negotiators have spoke with representatives of AT&T Cable and they say negotiations will continue on without any changes He reported that George Glass is stepping down from his role in the area's cable consortium after the negotiations are completed. Mr. Chapman, the consortium's consultant, said he would help find a replacement. OLD BUSINESS None. NEW BUSINESS None. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Fox Industrial Park Roadwav Improvements - Bid Scheduling and Financing A motion was made by Alderman Kot to authorize the City Engineer to bid the Fox Industrial Park Project as presented and approved by Illinois Department of Transportation; seconded by Alderman Anderson. Alderman Kot noted a change in the memo outlining the bidding schedule by stating that the bidding process would not be brought before the Public Works Committee but rather go right to — the Committee of the Whole meeting. He wanted to reiterate that the City has 45 days after the bid is open in which to obtain the bond and he emphasized that the City needed to stick with the schedule because of the time constraints. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticky aye, Anderson -aye Yorkville Business Center Unit 3 - Lettaer of Credit Reduction No. I A motion was made by Alderman Kot to reduce the Letter of Credit Reduction # 1 by the amount of $419,419.32 for the Yorkville Business Center Unit #3 as recommended by the City Engineer, seconded by Alderman Sticky Alderman Kot commented that this item had been through the Public Works Committee and COW and is clearly outlined in a memo from City Engineer, Joe Wyrot, dated November 28, 2001. Mayor Prochaska stated that the City is still holding a large amount of funds. Motion approved by a roll call vote. Ayes -7 Nays -0 James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye Cannonball Estates Unit 2 - Letter of Credit Reduction No. I A motion was made by Alderman Kot to reduce the Letter of Credit Reduction # 1 by the amount of $299,558.83 for Cannonball Estates Unit #2 as recommended by the City Engineer; seconded by Alderman James. Motion approved by a roll call vote. Ayes -7 Nays -0 James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye 2001 Public Sidewalk Repairs- Change Order No. I A motion was made by Alderman Kot to approve Change Order #1 for the 2001 Public Sidewalk Repair Project as recommended by the City Engineer; seconded by Alderman Besco. The Minutes of the Regular Meeting of the Citv Council - December 27.2001- nape 4 Alderman Kot commented that it was encouraging to see the program active and people participating- Motion approved by a roll call vote. Ayes -7 Nays-0 Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, James -aye River's Edge Subdivision Railroad Crossin Ag reement A motion was made by Alderman Kot to approve the Public Road Crossing Agreement between Illinois Railnet, Inc. and the United City of Yorkville as presented by the City Engineer and to authorize the Mayor and City Clerk to execute said agreement; seconded by Alderman Munns. Alderman. Kot commented that gates would be installed at this railroad crossing. Mayor Prochaska explained that the City enters into the agreement because after the development is done, the road becomes a public street. He noted that the developer is paying for the cost involved with the installation. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, James -aye, Kot -aye Colonial Parkwav Roadwav Imurovements - Chan Order No.1 A motion was made by Alderman Kot to approve the Change Order #1 for the Colonial Parkway Roadway Project as recommended by the City Engineer; seconded by Alderman Sticks Alderman Kot clarified that there was an increase of $4,945.23 but the final cost was still under what was appropriated through MFT funds. The City will be getting a credit of about $8,700.00 to unobligated MFT fiords. Alderwoman Spears questioned if the amount should be included in the motion, Attorney Kramer stated that if the amount is known, it should be added to the motion. Alderman Kot restated the motion. A motion was made by Alderman Kot to approve the Change Order #I increasing the amount by $4,945.23 for the Colonial Parkway Roadway Project as recommended by the City Engineer; seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Sticky aye, Anderson -aye, Besco -aye, James -aye, Kot-aye, Munns -aye Bulk Water Rates A motion was made by Alderman Kot to approve the Bulk Water Rates Policy as presented by the Public Works Director; seconded by Alderman Bosco. Alderman Kot commented that he was in favor of putting the City's policies in a standardized format. This policy establishes a new rate of $50.00 per load of water. The current rate of a penny per gallon does not justify the administrative costs involved with the purchase. Mayor Prochaska complimented Mr. Dhuse's work in establishing the policy. Motion approved by a roll call vote. Ayes -7 Nays -0 Sticka -aye, Anderson -aye, Besco -aye, James -aye, Kot -aye, Munns -aye, Spears -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Fiscal Imuact Studv _ A motion was made by Alderman Sticks to approve the Northern Illinois University Governmental Studies Agreement to conduct a Fiscal Impact Analysis Report for the proposed Moser Enterprises Development in the amount of $15,000.00 and to authorize the City Administrator to collect the $15,000.00 payment from Moser Enterprises; seconded by Alderman James. Mayor Prochaska commented that this is a good step. The study will not just effect this subdivision but future development in Yorkville. He stated that this study will inform Yorkville if what it is collecting is justifiable and correct. He stated that the City would be directing the study not the developer. The Minutes of the Regular Meeting of the Citv Council - December 27.2001- nape 5 Motion approved by a roll call vote. Ayes -7 Nays -0 Anderson -aye, Besco -aye, James -aye, Munns -aye, Kot aye, Spears -aye, Sticka -aye Boundary Agreement with Oswego A motion was made by Alderman Sticka to approve the Intergovernmental Jurisdictional Boundary Line Agreement between the Village of Oswego and the United City of Yorkville as presented by the Mayor and authorize execution of said agreement upon the completion and approval by the City Council of the attachments known as "Exhibit A ", the map, "Exhibit B ", the - legal description of the boundary line; seconded by Alderman Besco. Mayor Prochaska commented that this was a good fast step for the community. This will help to maintain orderly growth in the area Alderman Sticka commented that now that this was complete, the City could turn its attention to an agreement with Montgomery and Joliet. Mayor Prochaska noted that he has spoken with the Village President of Montgomery and talks regarding a boundary agreement should begin in the next few weeks. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Volunteers Thanked Alderman Anderson thanked the Yorkville Junior Women's Club for their "Operation Santa Claus" program. The group organized, collected and distributed toys and clothing for 530 i children in the Yorkville and Plano area Mayor Prochaska recognized all the groups who worked through the holiday season to support the food pantry and holiday activities. He commented that this support shows that Yorkville is a community of people who care. New Calendar Alderwoman Spears questioned the memo regarding the new calendar dates. The Council discussed that the Economic Development Committee should be the third Thursday of the month and the Administration Committee should be the second Thursday. This was incorrect on the memo but correct on January's calendar. Mayor Prochaska stated that he would speak with the Administrator's Assistant, Holly Baker, to make sure the memo is correctly revised. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderwoman Spears: seconded by Alderman Besco. Motion approved by a viva voce vote. Meeting adjourned at 7:37 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois NAME: V yh CITY COUNCIL MEETING December 27, 2001 PLEASE SIGN IN! ADDRESS: SIGNM