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Resolution 2019-05 Resolution No. 2019-� A RESOLUTION OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS,ACCEPTING BSN SPORTS,LLC'S BID TO PROVIDE 2019 YOUTH BASEBALL & SOFTBALL LEAGUE UNIFORMS AND EQUIPMENT WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the City has previously advertised for bids on January 17, 2019 for sports uniforms and equipment and received three(3) bids; and, WHEREAS, based upon a review of the bids received and determination as to the qualifications of the bidders, the Mayor and City Council of the City have determined that BSN Sports, LLC, a Delaware limited liability company, is the lowest responsible bidder. NOW,THEREFORE,BE IT RESOLVED,by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the bid submitted by BSN Sports, LLC is hereby accepted and the Mayor and City Clerk are hereby authorized and directed to execute the contract between the City and BSN Sports, LLC as attached hereto and made a part hereof as Exhibit A. Section Z This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this jLday of (/' , A.D. 2019. CITY CLERK CARLO COLOSIMO KEN KOCH J_ t JACKIE MILSCHEWSKI ARDEN JOE PLOCHER CHRIS FUNKHOUSER JOEL FRIEDERS SEAVER TARULIS It JASON PETERSON Resolution No.2019-05 Page 1 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this d(a day of APAI L ,A.D. 2019. MA OR Attest: CITY CLERK Resolution No.2019- (9 Page 2 uSN S�'Uh 16 PC BOX 7726 UNITED CITY OF YORKVILLE ®ALIAS, TEXAS 75209 800 GAME FARM ROAD YORKVILLE,ILLINOIS 60560 CONTRACT THIS CONTRACT made this X41 day of f1'IQyah , 2019, by and between the United City of Yorkville, an Illinois municipal corporation hereinafter called the "Owner" and located at hereinafter called the"Contractor''. WITNESSETH: WHEREAS, the Owner has heretofore solicited Bid Proposals for all labor and materials necessary to complete the work specified in the Invitation To Bid — Sports Uniforms and Equipment; WHEREAS, the Owner has found that the Contractor is the lowest responsible bidder for said work and has awarded the Contractor this contract for said work. NOW, THEREFORE, for and in consideration of their mutual promises and agreements,the parties hereto do hereby agree as follows: 1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other services necessary to commence and complete the Sports Uniform and Equipment proposal in accordance with the conditions and prices stated in the Invitation to Bid, Instructions to Contractors — General Conditions, Special Conditions, Insurance Requirements, Specifications and Plans, Bid Proposal, and Detail Exception Sheet all of which are made a part hereof and herein called the"Contract Documents". 2. The Owner will pay the Contractor in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials,this Contract as of the day and year first above written: OWNE : UNITEP CITY OF YORKVILLE By: ALZ Z hll� Mayor Attest: CONTRACTOR: City Clerk By: Signature CRAIG MOSTAFFA Bid Specialist Attest: cmostaffarabsnspno com Print Name and Title 251P age UNITED CITY OF YORKVILLE ` 800 GAME FARM ROAD YORKVILLE,ILLINOIS 60560 CONTRACT THIS CONTRACT made this !_ ''' day of i 2019, by and between the United City of Yorkville, an Illinois municipal corporation hereinafter called the "Owner" and I = t._ r" ` , located at hereinafter called the"Contractor". WITNESSETH: WHEREAS, the Owner has heretofore solicited Bid Proposals for all labor and materials necessary to complete the work specified in the Invitation To Bid— Sports Uniforms and Equipment; WHEREAS, the Owner has found that the Contractor is the lowest responsible bidder for said work and has awarded the Contractor this contract for said work. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other services necessary to commence and complete the Sports Uniform and Equipment proposal in accordance with the conditions and prices stated in the Invitation to Bid, Instructions to Contractors — General Conditions, Special Conditions, Insurance Requirements, Specifications and Plans, Bid Proposal,and Detail Exception Sheet all of which are made a part hereof and herein called the"Contract Documents". 2. The Owner will pay the Contractor in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract as of the day and year first above written: OWNS : UNITED C TY OF YORKVILLE By: M yor Attest: CONTRACTOR: } City Clerk By: Si ature' Bic' 31 Attest: �f Print Name and Title 251 SSN SPORTS PO SOX 7726 DALLAS,TEXAS 75209 5923 aunty Seat of Kendall County INVITATION TO BID THE PURCHASE OF SPORTS UNIFORMS AND EQUIPMENT Deadline: Wednesday, February 13, 2019 9:00 a.m. Local Time BSN SPORT'S PO BOX 7726 UNITED CITY OF YORKVILLE, ILLINOIS DALLAS, TEXAS 75209 LEGAL NOTICE INVITATION FOR BID The United City of Yorkville, Illinois will accept sealed bids for Sports Uniforms and Equipment. Sealed bids will be received at the address listed below until nes&y,February 13,2019,at 9:00 a.m.local time.Bids will be publicly opened and read aloud at this time. All proposals should be addressed to: United City of Yorkville Re: (Contractor name) Sealed Bid Sports Uniforms and Equipment Attention: Carri Parker,Purchasing Manager 800 Game Farm Road Yorkville,IL 60560 Proposal packets are available online at http://www.yorkville.il.us. The link can be found under the Business Tab-Bids & RFPs. Additional packets may be picked up at the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up the packet. Any questions or interpretation request regarding this Legal Notice or actual bid specifications shall be directed to Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us, not less than ten(10)business days prior to the scheduled bid opening date. The contractor shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the preparation of bids or the performance of the contract. Card Parker Purchasing Manager 2 1 P a g e 6SN SPORTS PO BOX 7726 UNITED CITY OF YORKVILLE.) ILLINOIS DALLAS,TEXAS 75209 INSTRUCTIONS TO CONTRACTORS-GENERAL CONDITIONS These Instructions to Contractors and General Conditions apply to all bids requested and accepted by the City and become a part of the contract unless otherwise specified. Contractors or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting bids. The City assumes that submission of a bid means that the Contractor has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 1. Forms — All bids must be submitted on the forms provided, complete with all blank spaces filled in and properly signed in ink in the proper spaces and submitted in a sealed envelope. All bid forms may be obtained from the United City of Yorkville located at 800 Game Farm Road, Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up the packet. When completed, deliver the packet to the United City of Yorkville, Ann. Carri Parker, Purchasing Manager, 800 Game Farm Road, Yorkville, IL 60560, prior to the bid opening date and time. Bids must be identified as such on the outside of the sealed envelope by marking the envelope "SEALED BID" and with the following information: Company's name, address, item bid, date and time of opening. Contractors may attach separate sheets for the purpose of explanation,exception, or alternative proposal and to cover required unit prices. 2. Submittal of Bid—Bids must be submitted to the attention of the Carri Parkry Purckasing Manager at the above address no later than Wednesday, February 13,2019,at 9:00 a.m. local time. Bids arriving after the specified time will not be accepted. Mailed bids which are delivered after the specified hour will not be accepted regardless of postmarked time on the envelope. Contractors should carefully consider all bid delivery options and select a method that will successfully deliver their bid by the required time and date. 3. Examination of Bid Forms, Specifications, and Site — The contractor shall carefully examine the bid forms which may include the invitation to bid, instruction to contractors, general conditions, special conditions, plans, specifications, bid form, bond, contract, and any addenda to them before submitting the bid. The contractor shall verify all measurements relative to the work, shall be responsible for the correctness of same. Failure of the contractor to notify the City, in writing, of any condition(s) or measurement(s)making it impossible to carry out the work as shown and specified,will be construed as meaning no such conditions exist and no additional money will be added to the contract. The submission of the bid shall be considered conclusive evidence that the contractor has investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished, and as to the requirements of the bid forms. If the bid is accepted, the contractor will be responsible for all errors in his proposal resulting from his failure or neglect to comply with these instructions, and the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 31Page. PO BOX 7726 DALLAS,TEXAS 75209 4. Scone of Work — The contractor shall supply all required supervision, skilled labor, transpiration, new materials, apparatus, and tools necessary for the entire and proper completion of the work. The contractor shall supply, maintain and remove all equipment for the performance of the work and be responsible for the safe, proper and lawful construction, maintenance and use of the same. This work shall be completed to the satisfaction of the City. The City is not responsible for site safety. The contractor is solely and exclusively responsible for construction means,methods,and technologies. 5. Interpretation of Bid Documents — Questions regarding bid documents, discrepancies, omissions, or intent of the specifications or plans shall be submitted in writing to the Purchasing Manager at cparker@yorkville.il.us, at least ten (10) working days prior to the opening of bids to provide time for issuing and forwarding an addendum. Any interpretations of the Contract Documents will be made only by addendum duly issued or delivered by the City to each person receiving a set of bid documents. The City will not be responsible for any other explanations for interpretations of the Contract Documents. Letters, requested interpretations, clarifications, and/or explanations shall be so noted on the outside of the envelope and on the first page of the letter with the words, INTERPRETATION REQUEST. Letters not properly marked will not be considered as a formal request. Any letter received within ten working days of the bid date will be returned unopened. 6. Bid Guarantee —' ntm specifacally waived, each bid shall be accompanied by a bid security in an araow* of tart°post {10%) �or such other percentage as stated in the supplementary conditions of the full amount of the bid in the form of a certified or bank cashier's check or bid bond. In a reasonable time after the bid opening, bid deposits of all except the three lowest responsible bids will be released. The remaining deposits will be released after the successful contractor has entered into the contract and furnished the required insurance and bonds. The bid deposit shall become the property of the City if the successful contractor within fourteen (14) days from awarding the contract refuses or is unable to comply with the contract requirements, not as a penalty, but as liquidated damages. 6. - - -- - ..I rt 7. Receiving Bids — Bids received prior to the time of opening will be securely kept, unopened. The Purchasing manager, whose duty it is to open them will decide when the specified time has arrived, and no bid received thereafter will be considered. No responsibility will be attached to the Purchasing Manager or the City for the premature or nonopening of a bid not properly addressed and identified, except as otherwise provided by law. 8. Late and Fax Bids—Bids arriving after the specified time, whether sent by mail, courier, or in person, will not be accepted and will be refused and returned unopened. It is the contractor's responsibility for timely delivery regardless of the methods used. Mailed bids which are delivered after the specified hour will not be accepted regardless of postmarked time on the envelope. Facsimile machine transmitted bids will not be accepted, nor will the City transmit bid documents to prospective contractors by way of a facsimile machine. 9. Completeness — All information required by the Invitation to Bid must be supplied to constitute a responsive bid. The Contractor's submittal shall include the completed Bid 4 1 P a g e 11 6SN of-UH is PO BOX 7726 DALLAS,TEXAS 75209 Proposal found in the contract documents. The City will strictly hold the contractor to the terms of the bid. The bid must be executed by a person having the legal right and authority to bind the contractor. 10. Error in Bids—When an error is made in extending total prices,the unit bid price and/or written words shall govern. Otherwise, the contractor is not relieved from errors in bid preparation. Erasures in bids must be explained over signature of contractor. 11. Withdrawal of Bids — A written request for the withdrawal of a bid or any part thereof may be granted if the request is received by the Purchasing Manager prior to the specified time of opening. After the opening, the contractor cannot withdraw or cancel his bid for a period of forty-five(45)calendar days,or such longer time as stated in the bid documents. 12. Contractor Interested in More than One Bid —Unless otherwise specified if more than one bid is offered by any one party,by or in the name of his or their agent,partner,or other persons, all such bids may be rejected. A party who has quoted prices on work, materials, or supplies to other contractors is not thereby disqualified from quoting prices to other contractors or from submitting a bid directly for the work,materials,or supplies. 13. Contractor's qualifications — No award will be made to any contractor who cannot satisfy to the City that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e., responsible). The City's decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The contractor shall furnish to the City all information and data the City may request for the purpose of investigation. 14. Bid Award for All or Part—Unless otherwise specified,bids shall be submitted for all of the work or items for which bids are requested. The City reserves the right to make award on all items,or any of the items,according to the best interests of the City. 15. Samales—Samples or drawings requested shall be delivered and removed at no cost to the City. The City shall not be responsible for damage to samples. Samples shall be removed by the contractor within thirty (30) days after notification. Samples must be submitted prior to the time set for the opening of bids. 16. Equipment or Materials — Each contractor shall submit catalogs, descriptive literature, and detailed drawings necessary to fully describe those features or the material or work not covered in the specifications. The parts and materials bids must be of current date (latest model) and meet specifications. This provision excludes surplus, remanufactured, and used products except as an alternate bid. The brand name and/or manufacturer of each item proposed must be clearly stated in the bid. Guarantee and/or warranty information must be included with this bid. 17. RESERVED 18. Delivery — Where applicable all materials shipped to the City must be- shipped F.O.B. delivered, designated location, Yorkville, Illinois. If delivery is made by truck, arrangements must be made in advance by the contractor,with concurrence by the City,for 5 1 P a g e PO SOX 7726 PO SOX 7726 pp,LkAS,TEXA 75209 DALLAS,TEXAS 75209 receipt of the materials. The materials must be delivered as directed per the details listed within the bid specifications. Truck deliveries will be accepted at the Parks and Recreation Facility between 8:30 AM and 4:30 PM,weekdays only. 19. Estimated Bid Ouantities — On "Estimated Quantities," the City may purchase more or less than the estimates. The Contractor shall not be required to deliver more than ten(10) percent in excess of the estimated quantity of each item unless otherwise agreed upon. 20. Trade Names —Alternative Bid — When an item is identified in the specifications by a manufacturer's or trade name or catalog number, the contractor shall bid upon the item so identified. If the specifications state "or equal" bids on other items will be considered, provided the contractor clearly identifies in his proposal the item to be furnished, together with any descriptive matter which will indicate the character of the item. Contractors desiring to bid on items which deviate from these specifications, but which they believe are equivalent, are requested to submit alternate bids. However, ALTERNATE BIDS MUST BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The bid must be accompanied by complete specifications for the items offered. Contractors wishing to submit a secondary bid must submit it as an alternate bid. The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications is of equivalent or better quality. 21. Price — Unit prices shall be shown for each unit on which there is a bid as well as the aggregate price and shall include all packing,crating freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the bid. Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying State and City Retailer's Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The City will supply the successful contractor with its tax exemption number. Cash discounts will not be considered in determining overall price but may be used in an overall evaluation. 22. Consideration of Bid —No bid will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. The contractor, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary recourses, and adequate insurance to comply with the terms of these specifications and contract documents. 6 1 P a g e BSN SHOHI'S 1'0 BOX 7726 DALLAS,TEXAS 75209 23. Award or Resection —The City reserves the right to reject and/or award any and all bids or parts thereof and to waive formalities and technicalities according to the best interests of the City. Any bid submitted will be binding for forty-five (45) days subsequent to the date of the bid opening. A contract will be awarded to the lowest responsible bid complying with the conditions of the contract documents only when it is in the best interest of the City to accept the bid. The City shall be the sole judge of compliance with the specifications and reserves the right to accept or reject any and/or all bids or parts thereof. 24. Execution of Contract—T]w successful contractor shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his bid and (b) carry insurance acceptable to the City, covering public liability, property damage, and workmen's compensation. After the acceptance and award of the bid and upon receipt of a written purchase order executed by the proper officials of the City, this Instruction to Contractors, including the specifications, will constitute part of the legal contract between the United City of Yorkville and the successful contractor. 25. RESERVED 26. Compliance with All Laws—All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the bid or performance of the contract. 27. RESERVED 28. RESERVED. 29. RESERVED. 30. Contract Alterations—No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his/her authorized agent. 31. Notices—All notices required by the contract shall be given in writing. 32. Nonassianability—The Contractor shall not assign the contract,or any part thereof,to any other person, firm, or corporation without the previous written consent of the City Manager. Such assignment shall not relieve the Contractor from his obligations or change the terms of the contract. 33. Indemnity — To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities,judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees,or subcontractors,or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the 7 1 P a g e BSN SNUB IS PO BOX 7726 DALLAS,TEXAS 75209 Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials,agents,and employees,in any such action,the Contractor shall,at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials,agents,and employees as herein provided. 34. Insurance — In submission of a bid, the contractor is certifying that he has all insurance coverages required by law or would normally be expected for contractor's type of business. In addition, the contractor is certifying that he has or will obtain at least the insurance coverages on the attached Insurance requirements. 35. Default—The City may terminate a contract by written notice of default to the Contractor if: I. The Contractor fails to make delivery of the materials or perform the services within the time specified in the proposal,or 2. fails to make progress so as to endanger performance of the contract, or 3. fails to provide or maintain in full force and effect,the liability and indemnification coverages or performance bond as required. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for similar supplies and services, unless the Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 36. Inspection — The City shall have a right to inspect, by its authorized representative, any material, components, or workmanship as herein specified. Materials, components, or workmanship that has been rejected by the authorized representative as not in accordance with the terms of the specifications shall be replaced by the Contractor at no cost to the City. 37. Supplementary Conditions — Wherever special conditions are written into the specifications or supplementary conditions which are in conflict with conditions stated in these Instructions to Contractor, the conditions stated in the specifications or supplementary conditions shall take precedence. 38. Permits and Licenses—The successful contractor and their subcontractor(s) shall obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees for all City permits and licenses shall be waived. 39. Contractor's Certification — - In compliance with the Illinois State Law that requires each contractor to file a certification regarding bid rigging and bid rotating and that it is not delinquent in its taxes, the contractor shall file with its bid the attached Bid Proposal Certification. 8 1 P a g e BSN SPORTS PO BOX 7726 DALLAS, TEXAS 75209 40. Chance Orders—After the contract award, changes in or additions to the work and/or a change in the amount of money to be paid to the contractor must be the result of an approved change order first ordered by the Director of the lead department and approved by the City Administrator and/or City Council. 41. Time of Completion—The successful contractor shall completely perform its bid in strict accordance with its terms and conditions within the number of consecutive calendar days after notification of award of the contract as stated in the bid proposal. 42. Payment—Payment will be made within thirty(30)days after acceptance of the job by the City after the completion of the work as covered within the contract documents. 43. Guarantees and Warranties—All guarantees and warranties required shall be furnished by the successful contractor and shall be delivered to the City before final payment on the contract is issued. 44. Waiver of Lien — where applicable a waiver of lien and contractor's affidavit must be submitted by the successful contractor, verifying that all subcontractors and material invoices have been paid prior to the City approving final payment. 9 1 P a g e ::s N ZiFUM!'S PO BOX 7726 UNITED CITY OF YORKVILLE,ILLINOIS DALLAS, TEXAS 79209 SPECIAL CONDITIONS 1. Contractors Oualifications-If requested,the interested Contractor must provide a detailed statement regarding the business and technical organization of the Contractor that is available for the work that is contemplated. Information pertaining to financial resources, experiences of personnel, previously completed projects, plant facilities, and other data may also be required to satisfy the City that the Contractor is equipped and prepared to fulfill the Contract should the Contract be awarded to him. The competency and responsibility of Contractors and of their proposed subcontractors will be considered in making awards. If requested by the City, the Contractor shall include a complete list of all equipment and manpower available to perform the work intended on the Plans and Specifications. The list of equipment and manpower must prove to the City that the Contractor is well qualified and able to perform the work, and it shall be taken into consideration in awarding the Contract. The list shall be included with the sealed bid package. The City may make such investigations as it deems necessary, and the Contractor shall furnish to the City under oath, if so required, all such information and data for this purpose as the City may request. A responsible Contractor is one who meets all of the following requirements: • Have adequate financial resources or the ability to secure such resources. • Have the necessary experience, organization, and technical qualifications, and has or can acquire,the necessary equipment to perform the proposed Contract. • Is able to comply with the required performance schedule or completion date,taking into account all existing commitments. • Has a satisfactory record of performance, integrity,judgment,and skills. • Is qualified and eligible to receive an award under all applicable laws and regulations. 2. Basis of Payment-The Contractor shall submit with each payment request the Contractor's Partial Waiver of Lien for the full amount of the requested payment. Beginning with the second payment request, and with each succeeding payment request, the Contractor shall submit partial waivers of lien for each subcontractor and supplier showing that the amount paid to date to each is at least equivalent to the total value of that subcontractor's work, less retainage, included on the previous payment request. The Contractor's request for final payment shall include the Contractor's Final Waiver of Lien which shall be for the full amount of his Contract, including any change orders thereto, and Final Waivers of Lien from all subcontractors and suppliers for which Final Waivers of Lien have not previously been submitted. 3. RESERVED. 4. General Guarantee - Neither the final certificate of payment nor any provision in the Contractor Documents, shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any express warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the work and pay for any damage to other work resulting therefrom, which shall appear within a period of one (1) year from the date of final acceptance of the 101Page. JiV SF'C:h{is PO BOX 7726 DALLAS,TEXAS 75209 work unless a longer period is specified. The United City of Yorkville will give notice of observed defects with reasonable promptness. The Contractor shall guarantee all materials and workmanship as defined by the Performance Bond, and Maintenance Bond requirements. Unless otherwise amended in writing by the Purchasing Manager,the date of the Start of any Guarantees, Warranties and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project. 5. RESERVED. 6. Termination of Contract - The United City of Yorkville reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event that sufficient funds to complete the Contract are not appropriated by the Board of Trustees of the United City of Yorkville. The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the United City of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem appropriate, supplies or services similar to those so terminated. The Contractor shall be liable for any excess costs for such similar supplies or service unless acceptable evidence is submitted to the United City of Yorkville that failure to perform the Contract was due to causes beyond the control and without the fault or negligence of the Contractor. 7. RESERVED. 8. RESERVED. 9. RESERVED. 10.RESERVED. 11.RESERVED. 12. RESERVED. I I I P a g e BSN SPORTS PO BOX 7726 INSURANCE REQUIREMENTS DALLAS, TEXAS 75209 The Contractor shall provide satisfactory proof of commercial general liability,property damage, bodily injury, automobile liability, and workers compensation insurance,naming the United City of Yorkville,together with its officers,agents, employees and engineers as additional primary, non-contributory named insureds prior to commencing work.All policies shall be written on a "per occurrence" basis. The Contractor shall procure and maintain insurance for protection from claims under worker's compensation acts,claims for damages because of bodily injury including personal injury, sickness or disease or death of any and all employees or of any person other than such employees, and from claims or damages because of injury to or destruction of property including loss of use resulting therefrom,alleged to arise from the Contractor's or its officers',agent's, employees' negligence in the performance of services under this Agreement. Contractors certificate of insurance shall contain a provision that the coverage afforded under the policy(s)will not be canceled or reduced without thirty(30)days prior written notice(hand delivered or registered mail)to the Village. Contractor shall promptly forward new certificate(s) of insurance evidencing the coverage(s)required herein upon annual renewal of the subject policies. Failure of the Contractor to supply a valid certificate of insurance,or if a previously valid certificate of insurance has expired and is not replaced, is grounds for issuance of a stop work order until such time as a valid certificate of insurance is provided.Failure of the Village to collect or demand a certificate of insurance shall not be deemed a waiver of the requirement to provide one. The limits of liability for the insurance required by this Subsection shall not be less than the following: Workmen's Compensation Insurance: All Liability imposed by Workmen's Compensation statute Employer's Liability Insurance $1,000,000 Contractual Liability Insurance $1,000,000 Completed Operations Insurance $ 500,000 Owned,Hired,and Non-Ownership Vehicle,Bodily Injury and Property Damage to the following Limits: Commercial General Liability $2,000,000(each occurrence) Bodily Injury $2,000,000(each person) $2,000,000(each accident) Property Damage $2,000,000(each accident) Automobile Liability $1,000,000 combined single limit (each accident) Umbrella Liability $3,000,000(each occurrence) $3,000,000(aggregate) 12IPage c R CERTIFICATE OF LIABILITY INSURANCE °"�`�' 12107/2x12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED ; REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: It the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SUBROGATION 19 WAIVED,subject to r the terns and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such eodorselnen s PRODUCER MOT Marsh USA,Inc 4400 Comadca Bank tower PHONE PAx Mft 1717 Main Street W2DREi Dallas.TX 75201-7357 Attn:dailas.ceds@marsh com.is(212)948.0519 INSURER(S)AFFORDING COVERAGE NAIL s 528743--11-13 INSURER A:Co'%YNaa0 MtrsofonCeCC"" 34118 INSUREDINSURER a:Twin City Fire Insurance CO 29459 BSN Spoils, L L-G 1901 Diplomat Oft INSURER C.EVMIM INUte11LB COW" 35378 Dallas,TX 75234 INSURER D:AfiftW Fm Irwance Co 10014 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: €iOU-O02199287.01 REVISION NUMBER:4 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NO1WTHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS I CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INR TYPE OF INSURANCE POLICY NUMBER POLICY EFF MWD OLICY EXP LIMITS A GENERAL LIABILM ARS5361056 05)012012 0810112x13 EACH OCCURRENCE S 1,x,0 PXSI�RJW.000 COMMERCIAL GENERAL LIABILITY EIJ[6 e e S 100 j CLAIMS MADE X�OCCUR MEDEXP one non $ PERSONAL d.ADV INJURY S 1,0.0 GENERALAGGREGATE S 2+0.0 GEN'LAGGREGATE UMrrAPPUESPER: PRODlNCT3-COMPIOPAGG $ 2)0110.0x9 POLICY F1 PRO- X LOC S 8 AUTOMOBILE LIABILITY LIEN KK718t 0641/2012 0841/2013aaNp SINGLE LIMIT 100000 X ANY AUTO BODILY INJURY(Par person) a i AUTLL £O SSCCHT�LED BONY INJURY(Permoide g S -- tdON-0YdNED S HIREDAUTOS AUTOS S C X UMBRELLA LIAR X OCCUR XOMS398512 08)01/!012 08)0112013 EAC4OCCURRENCE _ 5 _ � -- - I EXCESS LIAR CLAIMS-MADE AGGREGATE S 51000.009 DED RETENTIONS S S WORKERS COMPENSATION 10 WE 88 12012 1 1 NC STATU- OTH- AND EMPLOYFJiS'LU1BILrY ANY PROPRfETORIPARTNERIEXECUTIVE TORY LUSTS ER YIN E.I.EACH ACCIDENT OFFICEWMEMBEREXCLUDED? � N/A , (MandatoryfnNH) E.4DISEASE-EAEMPLOYEE S 1'00 . R yu desedbeunder i,000.000 DESI;RIPnOH OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ D Property I(J818 06Atf 012 0641213 100,000,000 i DESCMPTMN OF OPERATIONS!LOCATIONS!VEHICLES(Attach ACORD 401,AddMonal Remarks Sdteduh,I mora space la nqulnd) 3AM ftf - E CERTIFICATE HOLDER CANCELLATION BSN Sports I.L.C. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1901 Diplorm time THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Famlers Branch,TX 75234 ACCORDANCE W€TH THE POLICY PROVISIONS. j E AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Willem Hines 01OW2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD s35N 510"26 SPECIFICATIONS AND PLANS POE OX TEXAS 7520 op'LLAS, I. General: The specifications,described herein,are for athletic clothing(shirts,pants,caps,belts,and socks)and equipment for the participants of the United City of Yorkville Parks and Recreation Baseball and Softball leagues. The intent is to obtain equipment/clothing that best meets the needs and interests of the department with respect to appearance,quality,price, and availability. A. It is not the intention of these specifications to bar from consideration any manufacturer or distributor of the clothing listed. B. If an exemption is taken on these specifications,that exception must be cited and submitted, in writing,with the bid. C. It is the intent to award this bid by the best value for the United City of Yorkville based on the values listed by compliance to these specifications. D. The successful Contractor shall make available multioe sets of all garments in this and at least 2 representatives to assist in establishing sizes for all participants at the sat sizing days listed in the schedtde(page I8). N The Contractor shall make available a qualified representative to visit the City,a minimum of 2 days a week,or as needed, for pick-up and delivery of merchandise, i resolve sizing issues,etc. < F. The successful contractor will maintain an adequate stock to allow for a 10-day delivery of at least 95%of all orders. G. The City reserves the right to inspect the successful contractor's facility prior to awarding the contract. H. In order to achieve standardization,it is the intent of the City to purchase the specified brands listed, if available, in these specifications. I. Detailed charges for oversize garments, if any, shall be submitted with the bid. These details need to include the size range the contractor considers oversize and charges for those items. J. Delivery of the order must be as follows: a. Uniforms i. Team Box(each box will contain(##)player packages and(3)coaches packages. If player package contains belt looped pants, belt must be included. 1. Player Package a. (1)hat b. (1)shirt c. (1)pant d. (1) socks 131Page BSN SPORTS 2. Coach Package PO 60X 7726 a. (1)hat DALLAS, TEXAS 75209 b. (1)shirt b. Equipment i. No packaging specifications needed II. Specifications for Clothing: Male and female participants will wear the clothing listed in this section. Companies submitting bids shall list the available sizes for each line item from the smallest to the largest.Male and female sizes and cuts required. A. Baseball Uniform Shirts: a. Artwork- Samples of the artwork, for silk screening will be made available in different format(Exhibit A). i. The Yorkville Foxes logo will be silk screened white or black across the chest of each shirt. ii. The Yorkville Parks and Recreation logo will be silk screened white or black applied to the left shoulder of each shirt. iii. The listing of 20-30 sponsors,will be silk screened, in white or black applied to the upper back of each shirt. iv. Will have numbers silk screened in white or black,centered,on the back, of each shirt. I. Font: Cushing. ff. Size: 10.5"wide by 8.5"tall. b. Material i. Polyester-based T-Shirt ii. Shoulder to shoulder tape for durability iii. Small shirts have a 28" length up to a 3XL with a 32" length iv. Tag less with a lay flat collar v. Colors: Yellow,Navy,Black, Orange,Red, White, Columbia Blue, Purple, Safety Yellow, Safety Orange,Kelly Green, Grey B. Baseball Pants(drawstring): a. 90%polyester/10%spandex knit b. Stretch fabric with a brushed inside is great for mobility and comfort c. Moisture wicking technology d. Elastic waistband with interior drawstring e. Heat sealed label f. Double-needle hemmed bottom g. Sizes 22/24 have 30"-Inseam; Sizes 26-30 have 32"Inseam,must have sizes up to 36. h. Color: Grey C. Baseball Pants(belt loop): a. 90%polyester/10%spandex knit b. Moisture wicking technology c. Heat sealed label. d. Back, Single welt pockets. 141Page ASN SPORTS PO BOX 7726 DALLAS,TEXAS 75209 e. 7 belt loops f. Interior elastic waistband with two exterior snaps at center front g. Front fly with brass YKK zipper h. Reinforced Knee. i. Sizes 22/24 have 30" Inseam; Sizes 26-30 have 32" Inseam,must have sizes up to 36. j. Color: Grey. D. Baseball Belts a. Adult 1.5"elastic belt with matching leather tabs b. Nickel plated buckle and slider c. Adjusts to fit waist sizes 24" -46" d. Colors: Yellow,Navy,Black, Orange,Red,White,Columbia Blue,Purple, Safety Yellow, Safety Orange,Kelly Green, Grey E. Baseball Flex fit Caps: a. 62%cotton, 36%polyester,2%spandex material b. Sturdy comfort stretch sweatband c. Sizing:XS (6 5/8-7), Sm/Med(7-7'/4),Med/Lg(7'/4-7 5/8). d. Bill: Flat e. Crown: Structured f. Baseball caps will have a"Y",embroidered in white F. Baseball Regular Caps: a. 62%cotton, 36%polyester,2%spandex material b. Sturdy comfort stretch sweatband c. Sizing: XS (6 5/8-7), Sm/Med(7-7'/4),Med/Lg(7'/4-75/8). d. Bill: Flat e. Crown: Structured f. Baseball caps will have a"Y",embroidered in white G. Baseball Socks a. Knee high length b. Sizing: Youth(12-4),Intermediate(4.5-8.5),Adult(9-12). c. Colors: Yellow,Navy,Black, Orange,Red, White, Columbia Blue,Purple, Safety Yellow, Safety Orange,Kelly Green, Grey H. Softball Uniform Shirts: a. Artwork-Samples of the artwork, for silk screening will be made available in different format(Exhibit A). i. The Yorkville Foxes logo will be silk screened white or black across the chest of each shirt. ii. The Yorkville Parks and Recreation logo will be silk screened white or black applied to the left shoulder of each shirt. iii. The listing of 20-30 sponsors,will be silk screened, in white or black applied to the upper back of each shirt. iv. Will have numbers silk screened in white or black,centered, on the back, of each shirt. I. Font: Cushing. 151Page nSN SPORTS PO BOX 7726 DALLAS, TEXAS 732©9 II. Size: 10.5"wide by 8.5"tall. b. Material i. Polyester-based T-Shirt ii. Shoulder to shoulder tape for durability iii. Small shirts have a 28" length up to a 3XL with a 32" length iv. Tag less with a lay flat collar V. Colors: Yellow,Navy,Black, Orange,Red, White, Columbia Blue, Purple, Safety Yellow, Safety Orange, Kelly Green, Grey I. Softball Knickers(drawstring): a. 90%polyester/10%spandex knit b. Stretch fabric with a brushed inside is great for mobility and comfort c. Moisture wicking technology d. Elastic waistband with interior drawstring e. Heat sealed label f. Double-needle hemmed bottom g. Sizes 22/24 have 30"Inseam; Sizes 26-30 have 32"Inseam(elastic must be below the knee) h. Color:Grey J. Softball Knickers(belt loop): a. 90%polyester/10%spandex knit b. Moisture wicking technology c. Heat sealed label. d. Back pockets. e. 7 belt loops f Interior elastic waistband with two exterior snaps at center front g. Front fly with brass YKK zipper h. Reinforced Knee. i. Non-elastic boot cut bottom j. Sizes 22/24 have 30"Inseam; Sizes 26-30 have 32"Inseam(elastic must be below the knee) k. Color: Grey. K. Softball Fastpitch Knickers(Youth): a. 90%polyester/10%spandex knit b. Moisture wicking technology c. Heat sealed label. d. Back pockets. e. 7 belt loops f Interior elastic waistband with two exterior snaps at center front g. Front fly with brass YKK zipper h. Reinforced Knee. i. Non-elastic boot cut bottom j. Example: Sizes 20 have 16"Inseam; Sizes 26 have 19" Inseam(elastic must be below the knee) k. Color: Grey. 161Page j,SN SFORTS PO BOX 7726 L. Softball Belts DALLAS,TEXAS 73209 a. Adult 1.5" elastic belt with matching leather tabs b. Nickel plated buckle and slider .. c. Adjusts to fit waist sizes 24" -46" d. Colors: Yellow,Navy,Black, Orange,Red,White, Columbia Blue,Purple, Safety Yellow, Safety Orange,Kelly Green, Grey M. Softball Visors a. Softball visors will have a"Y",embroidered in white b. Headgear sweatband c. Sizes: Specific women's fit. One Size Adjustable with Velcro Closure. One size fits most d. Bill: Curved e. Crown: Structured f. Colors: Yellow,Navy,Black, Orange,Red, White, Columbia Blue,Purple, Safety Yellow, Safety Orange,Kelly Green, Grey N. Softball Socks a. Knee-high length b. Sizing: Youth(12-4),Intermediate(6-10),Adult(10.5-13.5). c. Colors: Yellow,Navy,Black, Orange,Red, White, Columbia Blue,Purple, Safety Yellow, Safety Orange,Kelly Green,Grey O. Coaches Uniform a. Shirts i. Polyester-based t-shirts ii. The Yorkville Foxes logo will be silk screened white or black across the chest of each shirt. iii. The Yorkville Parks and Recreation logo will be silk screened white or black applied to the left shoulder of each shirt. iv. The listing of 20-30 sponsors,will be silk screened, in white or black applied to the upper back of each shirt. v. Small shirts have a 28"length up to a 3XL with a 32" length vi. Colors: Yellow,Navy,Black, Orange,Red, White, Columbia Blue, Purple, Safety Yellow, Safety Orange,Kelly Green, Grey b. Hats i. Fitted hats with flex sizes ii. Flex fit sizing: XS(6 5/8-7), Sm/Med(7-71/4),Med/Lg(71/4-75/8). iii. Colors: Yellow,Navy,Black,Orange,Red,White, Columbia Blue, Purple, Safety Yellow, Safety Orange,Kelly Green, Grey P. Equipment a. Baseballs(white) i. Safe-T Baseballs ii. Baseballs(Standard) b. Softballs(yellow) i. 11-inch Standard ii. 12-inch Standard c. Catchers Set(Black) 171P age 3SN SPURTS i. Youth T-Ball Sized Catchers Equipment Set PO BOX 7726 ii. Youth Sized Catchers Equipment Set ")ALl-AS TEXAS iii. Adult Sized Catchers Equipment Set d. Batting Helmets(Black) i. Youth Batting Helmets ii. Adult Batting Helmets III. Shipping If shipping is required,the orders shall be shipped, destination F.O.B.,to: United City of Yorkville Parks and Recreation Department 201 West Hydraulic Street Yorkville,Illinois 60560 IV. References Contractors shall submit,with the bid,a list of three references of paid customers currently using the contractor's services. Each reference should include: • Name&address for the department Contact person and telephone number • Length of time the referenced department has been in the clothing V. Schedule Selection Process Steps Estimated Date(s) Park Board Approval to Release January 10,2019 City Council Approval to Release January 22,2019 Release of Invitation to Bid ITB January 23,2018 Final Date for Contractors to Submit Questions February 3,2019,at 9:00 AM Proposals Due February 13, 2019,at 9:00 AM City Council Approval to Purchase February 19,2019 Sizing Meeting(s)at Yorkville High School March 3,2019 Order Placed Date March 11,2019 Order Received Date Aril 12,2019 1, yam,'-j►�� �, y.,�ra 6M346AtiL 11 Ye"s t>r7-00k P.O. +Sorg 'r I.H &1130 liso L Q UIQ /\ b�N3� KNc s Tar+ Cl so Pj►�� Rev©�5s i3 �S -) 94 51 ' ' P,2J1P1 S �V-SLL+oo 3\\ `S,Or� �Itrl' l4-s s,� GAS fes►oa wt �,•� 1 �/-I�J �E �Ja �• s.�oa �� `SD F t�j1ALL b�� Cttle- �r� -79 rl- 6'IL� o� � � Sao ��`13 _ _ 18 I P a g e SN SP014TS PO BOX 7726 BID PROPOSAL DALLAS,TEXAS 75209 Note: The Contractor must complete all portions of this Bid Sheet The undersigned, having examined the specifications, and all conditions affecting the specified project,offer to furnish all services, labor,and incidentals specified for the price below. I (We) propose to complete the following project as more fully described in the specifications for the following: gSN SPORTS 1.Lc PO BOX 7726 Bidding Company Name:--DALLAS,TEXAS 75209 Contact Name: ►rJ %AkwS Phone Number: L4 aS - 7> Email:AsA6, ,io 6s,if--ks a` `PIG.. Cr a- V- fvvck"k Bid Details: co. "•s Item Baseball ShirtsAv(-6` C 2 low 670 t./ Quantity 430 Unit Price q.1 S�a� `��L S - -�L - Ao.,tt Ass - A 4."L. Total Price Item Baseball Pants(Drawstring) R4..Ts AAL 15D"'- r`* Quantity 192 AAboli Unit Price 10if N 5- s -`I Total Price N 100%.00 c►�•ik 13HH.o Item Baseball Pants(Belt Loop) AL4Efv� tLAlrlc vE( d•-Wsy M w K Quantity 135 Me:,,r sl I 2.25' C kr1 -A! An v),rr 13. k 6 Unit Price e0k X10.1!!; AQuue (As-Ai4-1- yA t&rW*14, ar .%- Total Price \1414 Item Baseball Belts 60-1-5 117'2 11 Quantity 135 Unit Price .� a Total Price Z 31.x,25 z� Item Ball Socks 7ki"ri z c 20 T :f—ke1-sr. I Quantity 327 Clay V. J'rIa r"00 --j Unit Price 2.05 ,ti 2 ti. c v 02- G20 v VA" t JL Total Price 0 'Ta-,4 5L ., Co,- 22 AU Item Baseball Cas(Regular) our a2 L-P CL - 2 1 A-ftvi-4516 ?fit-i�G Quantity 350 vJ 2 " Y " 14 44,1,-4- Unit Price to A,,l Total Price L, 1 -7.5D 19IPage SSN SPORTS BID PROPOSAL(continued) PO 80X 7726DALLA$,TEXAS 75209 Item Baseball Caps(Flex Fit) ov.r D.�- CAp JAM wS 2S Fl-a£x r l- M cs u Quantity 80 W 2 C-61 1 " p lLll 6 - . C�s-s s-�`^, VII- , L s L Unit Price 9.15 &A�"a Total Price 7 6D.0 0 Item Softball Shirts 6A O G s2 C 'I— Quantity Quanti 150 .s E,, Unit Price r7 Total Price 1 y("I.so Item Softball Knickers(drawstring) A i VV0T tom► 5A'-6 Quantity 70 to Unit Price [ o-l- _ Total Price n'}k 3,--1.so Agu f y9o.Oo Item Softball Knickers belt loo A me s.,.,j SIS KA-L tf*A 6N--ri-vA G.OS pKV.A) Quantity 80 W XS wz cL- of 4 -,J A All e-s„j 5,6 Unit Price2.. 3S 4A, &97 OA `f32. Total Price Item Softball Knickers Youth ajjc-s,­0 S6 KNtl.k6A Quantity 75 G Sri - G l<NG Unit Price Total Price Item Softball Belts wl ,.a-1 -r(4 1,Er( L-1--s I I ^1 5-11 QuantiV 80 Unit Price 1.7 u Total Price 1 n„oa Item "Softball Socks r,N, sM) 1-!5 Quantity 150 5-9 Unit Price 2.05 „� 2 loot��- e2o�/[cvaw�^t w� q-i3 Total Price Im. va A-04-1 C,- S•b nL 13 1.1&f-- Item Softball Visors O o rDoojr- cAp 4A Pr—Tv— too Quantity 150 1\) 2 C�t o a ” " Atk t4 i L kS ioclt Unit Price fo, S5 9-'At-IA Total Price 018 2.So Item Coaches Shirts &4 C 2— t6o , Pm- Quantity 125 x L Unit Price J, SS eA c U Total Price I o H 3 -16 20I1' age BSN SPORTS PO BOX 7726 BID PROPOSAL(continued) DALLAS, TEXAS 752M Item Coaches Caps(Flex Fit) o u-r oeOti cop 14, mws-2 5 6ifx if pobv'cs A10ja Quantity 125 g i o e-ir- Unit Price _7 c 4 r, -6 yj 60A iia 1 aa,is �,t 135 2 Total Price 111116 -15 Item Baseballs Safe-T Baseballs,white Quantity 20 dozen MAcC•y,. Mcbsi.4'6f1� d �. R. q /s,,,f - Unit Price 14•5p #.-L. -l1. Mcg S\105 Total Price 210.0c) ime sot►- - Level 1 - vo i 29.45 Item Baseballs standard,white Quantity 50 dozen 5 '-I s — M AA K I 5 0 6 Unit Price L4,- Total Price Item Softballs(11 inch,yellow) 6 4'r,+-'x a yeti McS611 - uanti 25 dozen 11 It-I Unit Price 3 I.-15 D.z..► Total Price Item Softballs 12 inch,yellow) Mese i zy i- Quanti 25 dozen ,t� �.,, i+-ET« GJ�- 2JV'54% Unit Price 32.oo Aoz� Total Price $00.&0 Item Catchers Set Youth T-ball C 1�,4,,N ,4, Cep+ 3 Se-4- , 6. 1 o id Quantity 3 . (_--IVA—dAo Unit Price 2.00 See 13% 641-r Total Price 24 6.00 111, L f L Item Catchers Set(Youth) ,t o L 1 /ISLM�� Quantity 5 G 1 146AC Unit Price 15 Y c, ,,- Total Price 13 Y Lit. Item Catchers Set(Adult) 5"* &4i(0y - A5C4 12 1s Quantity 5 3 lffAga Unit Price fit-00 gc " c 146 f Total Price 6qo '-" V-t- i1 ` 5�+•.. Item Batting Helmets Youth s- 651 < S Ria ww.-ocs 13 g3 qy 1.1 tl-N+ T "I Quantity 30 K Unit Price 15. ,90 e"O'%I Total Price 4'5 0, o-,:> 21IPage 3SN SPORTS PO BOX 7726 BID PROPOSAL(continued) DALLAS,TEXAS 75219 Item Batting Helmets Adult 60 5P."k s ,4,,,L ct . }" G j -7 Quantity 30 13 1 3'14-5 Unit Price Total Price a.urs Grand Total $ pi's jw.4- �fj of} V/11Our firm has not altered any of the written texts within this document. Only those areas requiring input by the respondent have been changed or completed. If it is the Contractor's intention to utilize a subcontractor(s) to full the requirements of the Contract, the City must be advised of the subcontractor's company name, address, telephone and fax numbers, and a contact person's name at the time of bid submittal. YES NO /� Will you be utilizing a subcontractor? ✓ If yes,have you included all required Information with your bid submittal? OR NO BID—Keep our company on your Contractors List Signature Date NO BID—Remove our company from Your Contractors List Signature Date 221Page 6SN SPOHT S BID PROPOSAL(continued) PO BOX 7726 DALLAS,TEXAS 75209 The undersigned contractor; A. Certifies that it is not barred from bidding or contracting with the Village as a result of a violation of either Paragraph 33E-3 (Bid rigging)or 33E-4 (Bid rotating)of Act 5, Chapter 720 of the Illinois Complied Statutes regarding criminal interference with public contracting, and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65,Act 5,paragraph 11-42.1 of the Illinois Complied Statutes, and C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act(775 ILCS 5/2-105(A)(4)a copy of which shall be provided to the Village upon request,and D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105)and agrees to comply with the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE in Appendix A, Section 750, Part 750, Chapter X, Subtitle B of Title 44 of the Illinois Administrative Code incorporated herein by reference,and D. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246,U.S.C.A. Section 2000e n.114 (September 24, 1965), and E. Agrees to comply with the Substance Abuse Prevention on Public Works Projects Act (820 ILCS 265/1 et seq.) if this Project is a "public work" within the meaning of the Illinois Prevailing Wage Act(820 ILCS 130/.01 et seq.) and prohibit substance abuse while performing such work and has a substance abuse prevention program,and F. Agrees to provide a drug free workplace pursuant to the Drug Free Workplace Act(30 ILCS 580/1 et seq.) (25 or more employees under a contract of more than $5,000 or for individuals only when greater than$5,000),and G. Agrees to comply with the Employment of Illinois Workers on Public Works Act(30 ILCS 570/0.01 et seq.) and employ Illinois laborers if at the time of this contract is executed or if during the term of this contract there is excessive unemployment in Illinois as defined in the Act. SSN SPORTS ;'O. ROX 7796 b 2 �011 20 l � Contractor's Firm Name DALLAS,TEXAS 75209 Date CRAIG MOSTAFFA Bid Specialist C— cmostaffa@bsnsports.com Signed Name and Title Print Name and Title Street Address City State Zip gOp 52--) s '9m 3 L S3 Phone Number Fax Number 65,1�>Id � Email Address .f FRMS: KEI Zao Cv&,Y 0ELiVERY 2-- 30 PRICES FIRM �'►,.v. H I Z � i 231 P a g e 1!�.C3 S. DESTII AT4 o-i v N� JOIN 6FUH[S PO BOX 7726 DALLAS, TEXAS 75209 DETAIL EXCEPTION SHEET Any exception must be clearly noted on this sheet. Failure to do so may be reason for rejection of the bid. It is not our intention to prohibit any potential contractor from bidding by virtue of the specifications,but to describe the material(s)and service(s)actually required. The City reserves the right to accept or reject any or all exceptions. Contractor's exceptions are: W t fox-+nswok�%%,o 64 � rr.i �r-caw+ , n P�Ay6-f- Fi k RNs IQ„�p� L✓M �N� TL ��`�� B� ,�i4� 5�P�� ��y —As N,6Eo`0 ISM ►*-s tN �v $� �„o�p ©,� MAtcN j�P 2�.9 —f'� L�,�.�cn�.er� c�.,y TyfL6a- N ��-► 1-135"7 24I P a g e_. Document A310 TM — 2010 Conforms with The American Institute of Araltilects AIA Document 310 Bid Bond CONTRACTOR: SURETY: (Ninim!oval wa►acv aril arlrlr=) (A'anm lava!stmis marl pif►x/pul phm rfbx*w=) BSN Sports, LLC. Noah American Speciary Insurance Company 4849 Alpha Road 1450 American Lane,Suite 1100 �.I cconse at has Important legal epaonexs.Consultation Dallas,TX 75244 Schaumburg,IL 60173 with an attorney is encouraged with respect to Its eomplatim or OWNER: ameo1cwtien. (Alpo r~1h74a1 sraras mal ad&=) AN singular reference to United City of Yorkville Contractor,Surety,owner or other party shall be considered 800 Game Farm Road plural what*applicable. Yorkville,IL 60560 BOND AMOUNT: $ 10% Ten Percent of Amount Bid PROJECT: 0=4 locallaur or addren maallh*W uaaabca;tlanq•) Sports Uniform and Equipment The Contractor and Surety aro bound to the Owner in the amount set forth above,for the payment of which the Contractor and Surety bind themselress.their hairs,execubm administrators,successors and assigns jointly and severally.as provided herein.71ae condition of this Bond are such that if the Owner accepts the bid of the Contractor within lite time specified in the bid documents.or within such time period as may be agreed to by the Owmer and Contractor,and the Contractor either(1)eaters into a contract with the Owner in accordance with the terms of such bid,and gives such bond or bonds as may be specified in the bidding or Contract Documents.nts.Kith a surety admitted in the jurisdiction of the project and othemise accept We to the Chwer;for the faithful performance ofsuch Contract and for the prompt payment of labor and material fumishod in the promotion thereof;or(2)pays to the Owner the difference,not to exceed the amount of this 19ond.between the amount spocitfled in said bid and such larger amount for which the Owner may in good faith contract Frith another party to perform the work covered by said bid,then this obligation shall be null and void,otherwise to remain in full farce and olled.The Surely hereby wares any notice of an agrmsent bcI%% n the Owner and Contractor to extend the time in which the Owner stay aoccpl this bid.Vlraircr of notice by the Surety shall not apply tea may extension exceeding sixty(60)days in the aggregate beyond the time liar acceptance of bids specilied in the bid ducumcatr,and the Owner and Contractor shalt obtain the Suret}'scmmeal for an extension beyond sixty(60)duyX. If this Bond is issued in connection with a subcontraetor's bid to a Contractor.the terns Contractor in this Bond shall be deemed to be Subcoalmetorand the term 0%%=shalt be deemed to be Contractor. When this Band has been lurmsbel to comply with a statutory oratha r legal mquiremaat in the location olthe Project,any provision in this nand conflicting nilh said statutory or legal requirement shall be deemed deleted herelnsm and provisions aanfarming to such statutory or other legal requirement shall be deemed incorporated hensin.When at fumisdsed,rho intent is riot this nand shell be construed as a slatutary basad and not as a common law band. Signori and=led this Sha day of February,2019 BSN Sports, LLC. 1prblelpal) (Somal) /!l'Hraass) By: Mile) North American Specialty insurance Company /tl'iNaa»'ky Ily �r 74 AA �GC�0'&k- Surety NO, fl&)Catharine M.Krueger Attomey-in Phone No. 800-338-0753 3.00541AS 8110 SWISS RE CORPORATE SOLUTIONS NORTH AMERICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL PO\VER OF ATTORNEY KNOW ALL MEN BY THESE PRESENT'S,THAT North American Specialty Insurance Company,a corporation duly organized and existing wider laws of the State of New Hampshire,and having its principal office in the City of Overland Park,Kansas,and Washington International Insurance Company,a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Overland Park,Kansas,each does hereby make,constitute and appoint: Catherine M.Krueger Principal: BSN Sports,LLC. Bond Number. Bid Bond Obligee: United City of Yorkville Bond Amount: See Bond Form Bond Description: Sports Uniform and Equipment Its true and lawful Attomey-inFact,to make,execute,seal and deliver,for and on its behalf and as its act and deed,bonds or other writings obligatory in the nature of a bond on behalf of each of said Companies,as surety,on contracts of suretyship as are or may be requited or permitted by law,regulation,contract or otherwise,provided that no band or undertaking or contract or suretyship executed under this authority shall exceed the amount of: FIFTY MILLION($50,000,000.00)DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duty called and held on the 9*of May,2012: "RESOLVED,that any two of the Presidents,any Managing Director,any Senior Vice President,any Vice President,any Assistant Vice President, the Secretary or any Assistant Secretary be,and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named in the given Power of Attorney to execute on behalf of the Company bonds,undertakings and all contracts of surety,and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is FURTHER RESOLVED.that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile,and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Company when so affixed and in the future with regard to any bond,undertaking or contract of surety to which it is attached BY a(5-7 SEAL steeeru:Aw&nw%SmWrV1mrndaeat erwaausee.raee.ad=W1a.raa=C=pa „ ifif3 fu sed.rvrn harAm erFJ"Awernem sp dit l�C..pq SEAL �` anea�te ere.1.evrtrRvlasr.rniMYA..elaspea.a,r.r.r..e.e..p.., IN WITNESS WHEREOF,North American Specialty Insurance Company and Washington International Insurance Company have caused their official seals to be thereunto affixed,and these presents to be signed by tbeirauthorized officers this 1211% day of October -2017 . North American Spedalty Insurance Company Washington International Insurance Company State of Illinois County of Cook ss' On this 12th day of October .2017,before me.a Notary Public personally appeared Steven P.Anderson .Senior Vice President of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and Michael A.Ito. Senior Vice President of Washington International Insurance Company and Senior Vice President ofNorth American Specialty Insurance Company,personally known to me.who being by me duly swan,acknowledged that they signed the above Power of Attorney as officers of std acknowledged said instrument to be the voluntary act and deed of their respective companies. arl><tat.seu. ilatny gn-k tr" naera.:r M.Kenny,Notary Public 1, fey Goldbem. the duly elected Assistant Setxetnry ofNorth American Specialty Insurance Company std washhtgton International Insurance Company,do hereby certify that the above and foregoing is a true and eortect copy of s Power ofAtiomry given by said Nath American Specialty Insurance Company and Washington International Insurance Company.which is still in full force and effect. IN WITNESS WHEREOF.I have set my hand and affixed the seals of the Companies this 0th day of February ,2019__. Jdftr GvWbaa.Vka heddmt a.AnWW smes.yd WaddV=bommiartrainCwWW&NatkAnnitanSp�C'Iw Cmrpry ;ASN SpO RTS PO BOX 7726 EXHIBIT A DALLAS,TEXAS 762.09 FOXES 40 TA YORKVILLE "ARKS & RECREATION 26113age (MMIDO TE A�® CERTIFICATE OF LIABILITY INSURANCE DA 4/30/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Willis of Texas,Inc. (Z No Ext: 1-877-945-7378 (FAX.No: 1-888-467-2378 c/o 26 Century Blvd. ADDRE AIL P.O.Box 305191 SS: cerbficates@willis.com Nashville,TN 37230-5191 USA INSURER(S)AFFORDING COVERAGE NAIC N INSURER A: Travelers Indemnity Company 25658 INSURED INSURER B:James River Insurance Company 12203 BSN Sports,LLC,a Delaware limited liability company INSURER C:The Travelers Indemnity Company of Connecticut 25682 14460 Varsity Brands Way INSURER D: Travelers Property Casualty Company of America 25674 Farmers Branch,TX 75244 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADOL SUER POLICY NUMBER POALICY EFF POLICY EXP LIMITS LTRJ=WVD COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 CLAIMS-MADE E-1 OCCUR PREMISES Ea occurrence S 50,000 B MED EXP(Any one person) $Excluded 000678244 7/30/2018 7/30/2019 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY 0 JECT F LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,000 Ea acddent X ANY AUTO BODILY INJURY(Per person) $ C AOWNED UTOS ONLY SCHEDULED Y-810-5010X159-TCT-18 7/30/2018 7/30/2019 BODILY INJURY(Per accident) $ AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident I N-O/H AUTO LIABILITY $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 3,000,000 D EXCESSLIA6 HCLAIMS-MADE ZUP41M9907718NE 7/30/2018 7/30/2019 AGGREGATE $3,000,000 DED I I RETENTION $ WORKERS COMPENSATION X AND EMPLOYERS'LIABILITY Y/N STATUTE ERµ A ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICERIMEMBEREXCLUDED? NIA YVYCKUB501OX15918 7/30/2018 7/30/2019 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below t E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE United Ci of Yorkville THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City ACCORDANCE WITH THE POLICY PROVISIONS. Attn:Card Parker-Purchasing Manager 800 Game Farm Road Yorkville,IL 60560 AUTHORIZED REPRESENTATIVE 01988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD