City Council Minutes 2001 12-13-01 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY
OF YORKVILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL.
CHAMBERS. 800 GAME FARM ROAD. ON THURSDAY. DECEMBER 13.2001.
Mayor Prochaska called the meeting to order at 7:00 p.m. and led the Council in the Pledge of
Allegiance.
ROLL CALL
Clerk Milschewski called the roll-
-- Ward I James Present
Sticka Present
Ward 1I Burd Present
Kot Present
Ward 111 Anderson Present
Munns Absent
Ward IV Besco Present
Spears Present
QUORUM
A quorum was established
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance
sheet provided-
AMENDMENTS TO THE AGENDA
Alderman Kot amended the agenda tabling item #6 under the Public Works Committee Report
and stated that item #1 under the Economic Development Committee Report should be a Public
Works Committee item_ Chairman of the Economic Development Committee, Alderman. Sticka,
agreed-
Mayor Prochaska tabled item #4 of the Economic Development Committee, the
Oswego/Yorkville Boundary agreement. He stated that the copies of the agreement in the
Council's packets were missing pages 4 and 5. Complete copies were received earlier that day
and he asked the Council to look at them. Alderman Kot asked if the Council would get copies of
the maps that are referred to as exhibits in the agreement. Mayor Prochaska stated that he had a
rough copy of the map and could provide it to anyone interested. Mayor Prochaska asked that
this item be brought up at the December 20, 2001 Committee of the Whole meeting.
COMIMffTTEE MEETING DATES
Public Works Committee 6:30 P.M., Monday, December 17, 2001
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M., Tuesday, December 18, 2001
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M., Wednesday, December 26, 2001
City of Yorkville Conference Room
800 Game Farm Road
Administration Committee 6:30 P.M., Thursday, January 10, 2002
City of Yorkville Conference Room
800 Game Farm Road
CITIZEN COMMENTS
No comments.
PUBLIC HEARING NOA
Vacate Independence Boulevard
Mayor Prochaska entertained a motion to go into a public hearing for the purpose of Petition to
Vacate: Petitioners, Gail Fisher, Diane Conover, Gary Conover, Delores Lies, and John Conover
seeking to vacate Independence Boulevard north of it's intersection at John Street to it's northern
terminus. The property is located in the Cimarron Ridge Subdivision, Yorkville, Kendall County,
Illinois. So moved by Alderman Sticka; seconded by Alderman Kot.
The Minutes of the Regular Meeting of the Citv Council - December 13.2001- Da eL22
Motion approved by a roll call vote. Ayes -7 Nays-0
Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka-aye
Attorney Dan Kramer stated that a Public Hearing is needed because the petitioners have asked
the City of Yorkville to vacate Independence Boulevard where it dead -ends into property that will
be developed as cominercial. He stated that usually when a city vacates a street, it gets divided
down the middle with half going to the property owners on either side. However, in this case, the
petitioners will own the east half and the city will have the west half.
- There were no comments from the audience or Council.
Mayor Prochaska entertained a motion to close the Public hearing_ So moved by Alderman
Sticka;, seconded by Alderman Kot.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye
PUBLIC HEARIN NO.2
PC2001 -19 Fox River Estates
Mayor Prochaska entertained a motion to go into Public Hearing for PC2001 -19 Fox River
Estates: Amendment to their Planned Unit Development (PUD) Agreement to change the Name
to River's Edge. So moved by Alderman Sticka; seconded by Alderman Anderson.
Motion approved by a roll call vote. Ayes -7 Nays -0
Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye
Mayor Prochaska stated that the City is seeing developers start out with one name for their
development and then change it as time progresses. The City has requested that the name change
be done formally to avoid confusion.
There were no comments from the audience or Council.
Mayor Prochaska entertained a motion to close the Public hearing. So moved by Alderman
Sticka; seconded by Alderman Anderson.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Surd -aye, James -aye, Kot -aye, Spears -aye, Sticka-aye, Anderson -aye
PUBLIC HEARIN NO.3
PC 2001 -18 Fox Hi ghlands
Mayor Prochaska entertained a motion to go into Public Hearing for PC 2001 -18 Fox Highlands:
Amendment to their Planned Unit Development (PUD) Agreement. So moved by Alderman
Sticka; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -7 Nays -0
Anderson -aye, Besco-aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye
Mayor Prochaska stated that this Public Hearing is tabled because the developer is in the process
of acqu more land. He reported that the developer was at the Plan Commission meeting
December 12, 200I with the concept plan, which included the additional acreage.
Administrator Graff stated that the developer would be coming back to the City with a new
concept plan and an annexation agreement.
Attorney Kramer recommended the Public Hearing being tabled until after the next Plan
Commission meeting.
Mayor Prochaska :,d.;,.U...ed a motion to table the Public Hearing for PC 2001 -18 Fox Highlands
until the January 22, 2002 City Council meeting. So moved by Alderman Sticka; seconded by
Alderman Anderson.
Motion approved by a roll call vote. Ayes -7 Nays -0
Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye
PLANNING COMMISSION /ZONING BOARD OF APPEAL /SIGN REVIEW BOARD
Alderman Sticks reported that the developer for Fox Highlands presented a concept plan to the
Plan Commission at its December 12, 2001 meeting. The Commission had some general
questions and concerns for the developer, one being the location of duplex units. The developer
The Minutes of the Regular Meeting of the Citv Council - December 13.2001- na eL33
has acquired additional property and the concept showed sites for a school and park Alderman
Sticka felt the concept was acceptable to the Plan Co
MINUTES FOR APPROVAL
Mayor Prochaska entertained a motion to approve the City Council meeting minutes from
November 8, 2001 and November 29, 2001 and the Committee of the Whole meeting minutes
from November 15, 2001. So moved by Alderman James; seconded by Alderwoman Burd.
Motion approved by a viva voce vote.
SILLS FOR APPROVAL
A motion was made by Alderwoman Spears to approve the bills from the bill list dated December
10, 2001. Checks in the amount of $104,160.92(vendor), $84,592.64(payroll period ending
12/01/01) total $188,753.56: seconded by Alderwoman Anderson.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka. -aye, Anderson -aye
REPORTS
ATTORNEY'S REPORT
No report.
MAYOR'S REPORT
2002 Meetin Dates
Mayor Prochaska stated that the list of meeting dates for 2002 was not completed yet but the
Council would have them by the next City Council meeting.
Golden Diners Contract
Mayor Prochaska reported that this is the basic agreement the City has had with the Golden
Diners in the past. He stated that Sue Swithin with the Park Board indicated that they approved it.
Mayor Prochaska entertained a motion to approve the contract with the Golden Diners and
authorize himself and the City Clerk to sign it on behalf of the United City of Yorkville. So
moved by Alderwoman Spears; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -7 Nays -0
Sticka -aye, Anderson -aye, Besco -aye, Burd aye, James -aye, Kot -aye, Spears -aye
Coffee with the Mavor
Mayor Prochaska reported that on Saturday, December 15, 2001 he would be having a "Coffee
with the Mayor" at Freeman Sports on East Hydraulic Street. He welcomed anyone interested to
stop by between 8:30 A.M. and 11:00 A.M.
Prairie Parkwav Proiect
Mayor Prochaska stated that he supports the Prairie Parkway Project because he feels there is a
need to find a transportation route to the area. He asked the Council to put the project on the
Committee of the Whole meeting agenda for December 20, 2001 so they could discuss it along
with a resolution of support for it.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
Treasurer Allen requested a motion for the approval of the monthly Treasurer's Report for
October 2001 as presented. So moved by Alderman Anderson; seconded by Alderman Kot.
Treasurer Allen commented that the City experienced over a million dollars in revenue. He felt
that the report reflected impressive numbers indicating the growth of the community.
Motion approved by a roll call vote. Ayes -7 Nays -0
Spears -aye, Sticka aye, Anderson -aye, Besco -aye, Burd aye, James -aye, Kot aye
CITY ADMINISTRATOR'S REPORT
No report.
The Minutes of the Regular Meeting of the City Council - December 13.2001- nape 4
CHIEF OF POLICE REPORT
Job Applications
Chief Martin reported that seventeen applications have been taken out for the two positions open
in the Police Department. Applications will be accepted until December 28, 2001.
Defibrillators
Chief Martin reported that the Police Department would be receiving two defibrillators from
Edwards Hospital on December 18, 2001. He also stated that the PD has applied for two more
units from the Illinois Department of Public Health through a grant that Alderwoman Spears
discovered The first two units will be placed in a squad and at the Beecher Center. Any other
units that the PD receives will be placed in additional squads.
Mayor Prochaska discussed the training that Edwards Hospital would be providing for the
defibrillators and asked if it would be possible to set up community training. Chief Martin stated
that further training sessions could be set up with the officers who have completed training
conducting the sessions.
Mayor Prochaska thanked Alderwoman Spears for her help in finding the grant for more units.
DIRECTOR OF PUBLIC WORKS REPORT
No report.
COMMUNITY & LIAISON REPORT
School Board Meeting
Alderwoman Spears reported that she attended the School Board Meeting on December 10, 2001.
She stated that they nominated a representative to the Plan Commission, Michael Crouch. She
stated that the Board decided that since the Plan Commission did not meet every month that they
would not place the representative's report on their meeting agenda If there was something for
the representative to report, the information would be given to Dr. Engler and he would add it to
the agenda as needed. They also requested minutes from the Plan Commission meeting.
Alderwoman Spears reported that Dr. Engler stated that the School District received a check in
the amount of $5,000.00 from Amurol. This was for a grant that Administrator Graff worked on
and it is to be used for technology. Administrator Graff stated that the funds are to go to the
Middle School Technology Lab. Alderwoman Spears thanked Administrator Graff for his help in
getting the funds.
Mayor Prochaska stated that the School Board representative would receive copies of the Plan
Commission minutes. He also stated that the Plan Commission meets monthly and Alderman
Spears said she would clarify this with the Board-
Alderwoman Spears also reported that the School Board was going to contact Chris Rollins to see
if he still wants to be the liaison between the School Board and Parks & Recreation.
Library Board
Alderman Sticka reported that the Library Board has been working with a consultant to determine
what their needs would be in regards to the library's expansion. They received the consultant's
report that and found it was extremely thorough_ It recommended a substantial increase in the
size of the library along with some other things. The Library Board will be looking for an
architect to guide them in how the project could proceed in phases and they are also looking at
how to finance the project.
Human Resource Commission
Mayor Prochaska reported that HRC is looking at taking over the Christmas trees, which are
donated and decorated in the downtown. Donations have fallen and they would like to see this
continue because the trees are donated to needy families. Alderwoman Spears commented that
six trees were still available if anyone knew of a family who may need a tree.
Yorkville Economic Development Corporation
Mayor Prochaska reported that he attended the YEDC meeting on December 12, 2001. He stated
that the organization is up to 68 members. In the YEDC's original by -laws, there were to be up
to thirteen executive board members and they now have twelve. They will be looking at the by-
laws to see if they want to fill the position. He also reported that the group voted unanimously for
a resolution of support for the Prairie Parkway. They will be sending a letter stating their support
to IDOT.
The Minutes of the Regular Meeting of the Citv Council - December 13, 2001- ua%e 5
OLD BUSINESS
None.
NEW BUSINESS
Mayor Prochaska stated that he had a few copies of maps showing the redistricting for the
representatives. Administrator's Assistant, Holly Baker, found the information on the Internet
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
Fox hlands - Bond Reduction #1
A motion was made by Alderman Kot to reduce the subdivision performance bond for Fox
Highlands Subdivision from $487,289.00 to $173,146.95 as recommended by the City Engineer,
seconded by Alderman Sticka.
Motion approved by a roll call vote. Ayes -7 Nays -0
Spears -aye, Stick"e, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye
Prairie Gardens - Letter of Credit Reduction #2
A motion was made by Alderman Kot to reduce the letter of credit reduction #2 by the amount of
$264,282.51 for Prairie Gardens as recommended by the City Engineer; seconded by Alderman
Sticky
Motion approved by a roll call vote. Ayes -7 Nays -0
Spurs -aye, Sticka -aye, Anderson aye, Besco -aye, Burd-aye, James aye, Kot aye
(Resolution) 2001 -64 1DOT Joint Agreement for Route 34 Improvements
A motion was made by Alderman Kot to approve the joint agreement #J -N 302004 with Illinois
Department of Transportation and the United City of Yorkville and authorize the Mayor and City
Clerk to execute the said agreement; seconded by Alderman Sticka.
Mayor Prochaska clarified that this agreement was for improvements for the areas of Route 34
from Route 47 to where Countryside Parkway will extend and Route 47 from Route 34 to
Kennedy road.
Alderman Kot stated that this agreement supercedes the previous agreement passed in the spring
of 2001.
I
Administrator Graff commented that City Engineer, Joe Wyrot, stated that Tucker Development
Corporation was in agreement with agreement.
Motion approved by a roll call vote. Ayes-? Nays -0
Sticka-aye, Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye
(Resolution) 2001 -60 Fox Industrial Park Resolution of Intent
A motion was made by Alderman Kot to approve the Resolution of Intent and revoking
Resolution #2001 -38 for the Fox Industrial Park Motor Fuel Tax Project; seconded by Alderman
Sticka.
Admimstrator Graff noted that the Council should have a revised copy of the Resolution dated
12/12/01. He commented that Financial Director, Traci Pleckham, met with the Motor Fuel Tax
auditors_ Due to a discussion she had with them, Item #6 of the original Resolution was removed.
The item was removed so that the City would not be required to stay with MFT funds alone for
payment. The City is planning to use Tax Increment Financing (TIF) funds to pay for the
improvements.
Treasurer Allen questioned if Mrs. Pleckham was on the City payroll. Administrator Graff
explained that she has not officially started her term but part of her employment agreement with
the City was that she would be on call before her start date to participate in orientation. Mr. Allen
expressed his concern regarding Mrs. Pleckham acting as an agent for the City since her
employment hasn't begun and she is not bonded yet. Attorney Kramer stated that she was
already appointed to the position so that as of that date she would be covered by the City's bond.
Mr. Graff clarified that he had not discussed this with the City's bonding people and Attorney
Kramer stated that he would question them but felt that everything was in order. Mr. Graff
clarified that Mrs. Pleckham was not acting as an agent for the City. She attended the meeting,
along with other members of the City's staff with IDOT as part of her orientation.
The Minutes of the Regular Meeting of the Citv Council - December 13, 2001 - uaU 6
Mr. Allen asked if Mrs. Pleckham had met with the individual employed by the State who
recommended against using MFT funds for this purpose because the level of MFT revenue may
vary substantially making it difficult to repair the roads, as we need to. Mr. Graff stated that she
had not met with this person.
Mayor Prochaska stated the use of NET funds had been thoroughly discussed by the Council. He
stated that Mrs. Pleckham recommended eliminating the idea that only NET funds had to be used
for payment. She pointed out that the original wording might be interpreted that the City would
always have to use that amount and as the TIF grew they might not recognize the TIF funds.
Mr. Graff clarified that Mrs. Pleckham made the recommendation for the change to him and he
then spoke to the IDOT auditors about it.
Mayor Prochaska stated for the record that he did not believe that anyone from IDOT made a
recommendation to the City Council not to use MFT fends.
Treasurer Allen asked Mr. Graff to clarify that the meeting he was discussing was with IDOT
auditors and that this meeting had to do with how the proposal will proceed as far as the funding.
Mr. Graff stated Mr. Allen was correct; the meeting was with IDOT auditors and its purpose was
to set up the mechanism used by the City to track and pay for the project and to discuss how the
project will meet MFT standards.
Motion approved by a roll call vote. Ayes -7 Nays -0
Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye
(Resolution) 2001 -61 Route 34 and Game Farm Road Traffic Si
A motion was made by Alderman Kot to approve the Resolution of Intent for the Route 34 and
Game Farm Road traffic signal project with Illinois Department of Transportation; seconded by
Alderman Anderson.
Alderman Kot commented that this project was something the City was working on for some time
and he was pleased that it was moving ahead. He asked Attorney Kramer to clarify if the
proposal with Smith Engineering should also be approved. Mr. Graff clarified that the Council
had already passed the proposal.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Burl aye, James -aye, Kot -aye, Spears -aye, Sticka-aye, Anderson-aye
Cimarron Ridge - Letter of Credit Reduction & Close Out
A motion was made by Alderman Kot to table the Cimarron Ridge - Letter of Credit Reduction
and close out; seconded by Alderman Anderson.
Motion approved by a roll call vote. Ayes -7 Nays-0
Burd -aye, James -aye, Kot-aye, Spears -aye, Sticka-aye, Anderson -aye, Besco -aye
(Ordinance) 2001 -55 Vacate Independence Boulevard
A motion was made by Alderman Kot to approve an Ordinance to vacate Independence
Boulevard; seconded by Alderman Sticka.
Motion approved by a roll call vote. Ayes -7 Nays-0
James -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
(Resolution) 2001 -62 PC2001 -19 Fox River Estates PUD Amendment
A motion was made by Alderman Sticka to approve the Resolution amending the Planned Unit
Development Agreement for PC2001 -19 Fox River Estates for a name change to River's Edge;
seconded by Alderman. Besco.
Motion approved by a roll call vote. Ayes -7 Nays -0
Kot-aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye James -aye
September and October Building Reports
A motion was made by Alderman Sticka to accept the September and October 2001 Building
Reports as presented; seconded by Alderman Besco.
Motion approved by a viva voce vote.
The Minutes of the Regular Meeting of the Citv Council - December 13.2001- Date 7
PUBLIC SAFETY COMMITTEE REPORT
October Police Deuartment Reuort
A motion was made by Alderman Anderson to accept the October 2001 Monthly Police Report as
presented, seconded by Alderwoman Spears.
Motion approved by a viva voce vote.
Purchase Portable Scales
A motion was made by Alderman Anderson to purchase two sets of portable scales from Abacus
Scales for the amount not to exceed $12,100.00; seconded by Alderwoman Spears.
Mayor Prochaska commented that according to the test use the City had, the scales should pay for
themselves and keep the community safer.
Motion approved by a roll call vote. Ayes -7 Nays -0
Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka-aye
Fox Road & Kennedv Road Traffic Studv
A motion was made by Alderman Anderson to approve the engineering study being conducted by
Smith Engineering for Fox Road and Kennedy Road for an amount not to exceed $4,780.00;
seconded by Alderman Besco.
Alderman Sticka questioned if Smith Engineering was considering traffic counting methods.
Administrator Graff stated that City staff was meeting with the engineers and would address this.
Alderman Sticka stated that he would encourage the study to include this.
Alderwoman Spears asked what the specific revisions had been to the proposals since it states it
was revised December 10, 2001. Mayor Prochaska stated that a revision had been made to the
first paragraph.
Motion approved by a roll call vote_ Ayes -7 Nays -0
Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson-aye
ADMINISTRATION COMMITTEE REPORT
(Ordinance) 2001 -56 2001 Tax Lew
A motion was made by Alderwoman Spears to approve an Ordinance for the levy and assessment
of taxes for fiscal year beginning May 1, 2001 and ending April 30, 2002 for the United City of
Yorkville.
Mayor Prochaska asked that the amount of the levy, $1,255,402.00 be included in the motion.
Motion seconded by Alderman. Besco.
Motion approved by a roll call vote. Ayes -7 Nay"
Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka-aye, Anderson -aye, Besco -aye
(Resolution) 2001 -63 First Time Home Bavers Pro
A motion was made by Alderwoman Spears to approve the Resolution evidencing the intention of
the United City of Yorkville, Kendall County, Illinois to issue single Family Mortgage Revenue
bonds and related matters; seconded by Alderwoman Burd.
Mayor Prochaska commented that this program is now going on its fourth year.
Alderwoman Burd stated that she felt that this was a great program and Alderman James
- commented that twenty -six people took advantage of the program. Alderman Kot commented
that it was good for the Council to get information on the program so that they could see how
successful it is.
Motion approved by a roll call vote. Ayes -7 Nays -0
James -aye, Kot -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye
ADDITIONAL BUSINESS
None.
The Minutes of the Regular Meeting of the Citv Council - December 13, 2001- rage 8
EXECUTIVE SESSION
Mayor Prochaska entertained a motion to go into an Executive Session for the purpose of land
acquisition. He asked to include the City Administrator, City Clerk, City Attorney, City
Treasurer, Public Works Director and Recreation Director in the session. So moved by Alderman.
Sticka, seconded by Alderman Kot.
Motion approved by a roll call vote. Ayes -7 Nays -0
Kot aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Surd -aye, James -aye
Land Acquisition
d} Mayor Prochaska entertained a motion to cooperate with CorLands Corporation for Openlands
for the acquisition of open space along the south bank of the Fox River west of Route 47. So
moved by Alderman Sticka, seconded by Alderman Anderson.
Mayor Prochaska stated that the CorLands Corporation is a non - far -profit organization that helps
municipalities to acquire and hold open space. The City has learned of an opportunity to work
with their on the acquisition of a piece of open space along the Fox River, west of the Post
Office. The City staff working with CorLands, will put the details together and bring it back to
the City Council for approval.
Motion approved by a roll call vote. Ayes -7 Nays -0
Anderson -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Besco: seconded by
Alderman Anderson.
Motion approved by a viva voce vote.
Meeting adjourned at 8 :45 P.M.
Minutes submitted by:
Jacquelyn Milschewski, City Clerk
City of Yorkville, Illinois
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December 13, 2001
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