Library Board Packet 2019 08-12-19
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
August 12, 2019- 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
12. Unfinished Business
Digital Sign Update
Min-Golf Event Plans
Mural Design/Content
E-Rate Update
13. New Business
Mechanical Overview of the Library Building/Maintenance
Proposal by R.J. O’Neil presented by Kevin Baumann
(tabled from last month)
Thermosystems Maintenance Contract Renewal
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal
counsel for the public body, including hearing testimony on a complaint lodged against
an employee of the public body, or against legal counsel for the pub lic body to
determine its validity.
15. Adjournment
DATE: 07/22/19 UNITED CITY OF YORKVILLE TIME: 14:19:03 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900077 FNBO FIRST NATIONAL BANK OMAHA 07/25/19 072519-D.DEBORD 06/30/19 01 BOEGERS LANDSCAPE-FOUNTAIN 82-000-24-00-2480 449.00 INVOICE TOTAL: 449.00 * 072519-D.HENNE 06/30/19 01 COFFMAN TRUCK-LIFT TRUCK 01-410-54-00-5490 21.50 02 INSPECTION ** COMMENT ** INVOICE TOTAL: 21.50 * 072519-D.SMITH 06/30/19 01 ELBURN RADIATOR-CLEAN, BOIL 79-790-54-00-5495 140.00 02 OUT, RESOLDER SIDE RAILS , ** COMMENT ** 03 PRESSURE TEST AND REPAINT ** COMMENT ** INVOICE TOTAL: 140.00 * 072519-E.DHUSE 06/30/19 01 NAPA#227526-BATTERY DEPOSIT 51-510-56-00-5628 -27.78 02 APWA-JOB POSTING 51-510-54-00-5462 400.00 03 NAPA#228012-LAMP 01-410-56-00-5628 7.05 04 NAPA#228504-COOLANT 79-790-56-00-5640 8.44 05 NAPA#228453-FUEL FILTERS 01-410-56-00-5628 9.95 06 NAPA#228687-GATOR STARTER 79-790-56-00-5640 185.72 07 NAPA#228812-AIR FILTERS 01-410-56-00-5628 35.06 08 NAPA#228755-BATTERY 79-790-56-00-5640 51.52 09 NAPA#229162-SPARK PLUGS 01-410-56-00-5628 5.26 10 NAPA#229336-OIL FILTERS 01-410-56-00-5628 35.56 11 NAPA#229382-WIRING ADAPTER 01-410-56-00-5628 14.81 12 NAPA#229448-OIL 01-410-56-00-5628 14.98 INVOICE TOTAL: 740.57 * 072519-E.TOPPER 06/30/19 01 AMAZON-GLUE, PAINT MARKERS, 82-820-56-00-5610 342.95 02 INDEX CARDS, PRINTER ** COMMENT ** 03 CARTRIDGES, INVISIBLE INK ** COMMENT ** 04 PENS, FILE FOLDERS, RULERS, ** COMMENT ** 05 FILE FOLDERS, PLASTIC ** COMMENT ** 06 SILVERWARE ** COMMENT ** 07 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 08 AMAZON-PERMENANT MARKERS, 82-820-56-00-5671 36.14 09 NAME TAG STICKERS, DRUM STICKS ** COMMENT ** 10 KENDALL PRINTING-AP CHECKS 82-820-56-00-5610 94.10 INVOICE TOTAL: 486.18 * 072519-E.WILLRETT 06/30/19 01 FORTINET-FPRTIGATE FIREWALL 01-640-54-00-5450 2,160.00 02 LICENSE RENEWAL FOR PARK ** COMMENT ** 03 SERVICES ** COMMENT ** 04 ELEMENT FOUR-CLOUD CONNECT 01-640-54-00-5450 1,100.00 05 BACKUP ** COMMENT ** 06 IPELRA-IL LEGISLATIVE UPDATE 01-110-54-00-5412 75.00 07 TRAINING-WILLRETT ** COMMENT **Page 1 of 11
DATE: 07/22/19 UNITED CITY OF YORKVILLE TIME: 14:19:03 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900077 FNBO FIRST NATIONAL BANK OMAHA 07/25/19 072519-E.WILLRETT 06/30/19 08 DUNKIN DONUTS-LEGISLATIVE 01-110-54-00-5415 58.41 09 DEVELOPMENT TRAINING ** COMMENT ** 10 REFRESHMENTS ** COMMENT ** INVOICE TOTAL: 3,393.41 * 072519-J.ENGBERG 06/30/19 01 FED EX-DOWNTOWN KIOSK SIGNS 01-220-56-00-5620 875.33 02 YORKVILLE POST-701 BRIDGE 90-143-00-00-0011 174.15 03 CERTIFIED MAIL ** COMMENT ** 04 ADOBE-MONTHLY CREATIVE CLOUD 01-220-54-00-5460 52.99 INVOICE TOTAL: 1,102.47 * 072519-J.GALAUNER 06/30/19 01 AMAZON-BLACK HALF MASK, MUSCLE 79-795-56-00-5606 121.58 02 COSTUMES ** COMMENT ** 03 WALMART-BUNS, CHEESE, RING 79-795-56-00-5607 490.65 04 POPS, PIZZAS, CANDY ** COMMENT ** 05 AMAZON-COSTUME 79-795-56-00-5606 45.97 06 DOLLAR TREE-GOLF OUTING RAFFLE 79-795-56-00-5606 18.00 07 BASKET ITEMS ** COMMENT ** 08 4 IMPRINT-GOLF OUTING BAGS 79-795-56-00-5606 276.44 09 ILIPRA-NOV 2019 PROFESSIONAL 79-795-54-00-5412 785.00 10 DEVELOPMENT SCHOOL ** COMMENT ** 11 REGISTRATION-GALAUNER ** COMMENT ** 12 AMAZON-COSTUME RETURN REFUND 79-795-56-00-5606 -55.44 13 ADULT KICKBALL FIELD RENTAL 79-795-56-00-5606 180.00 INVOICE TOTAL: 1,862.20 * 072519-J.SLEEZER 06/30/19 01 SVI INTERNATIONAL- VACUUM 01-410-56-00-5640 50.08 02 BREAKER ASSEMBLY ** COMMENT ** 03 AMERICAN TIRE-REPLACE BRAKE 51-510-54-00-5490 184.48 04 LINES ** COMMENT ** INVOICE TOTAL: 234.56 * 072519-J.WEISS 06/30/19 01 GROUND EFFECTS-MEXICAN PEBBLES 82-000-24-00-2480 8.05 02 READING WAREHOUSE-BOOKS 82-000-24-00-2480 148.83 03 MENARDS-PLANTER, DIRT, PLANTS 82-000-24-00-2480 161.79 04 MENARDS-PLANTS 82-000-24-00-2480 39.74 05 TARGET-SUMMER READING PROGRAM 82-000-24-00-2480 69.89 06 SUPPLIES ** COMMENT ** INVOICE TOTAL: 428.30 * 072519-K.BARKSDALE 06/30/19 01 WAREHOUSE DIRECT-FASTNERS 01-220-56-00-5610 24.00 02 KONE-JUN 2019 ELEVATOR 23-216-54-00-5446 155.07 03 MAINTENANCE ** COMMENT ** 04 IWORDQ-SOFTWARE MANAGEMENT 01-220-54-00-5462 4,750.00 05 SUPPORT JULY 2019-JUNE 2020 ** COMMENT ** INVOICE TOTAL: 4,929.07 *Page 2 of 11
DATE: 07/22/19UNITED CITY OF YORKVILLETIME: 14:19:03MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900077 FNBO FIRST NATIONAL BANK OMAHA 07/25/19072519-P.SCODRO 06/30/19 01 UPS-1 PKG TO WATER RESOURCES51-510-54-00-545219.28INVOICE TOTAL:19.28 *072519-R.HARMON 06/30/19 01 FUN EXPRESS-SUMMER CAMP79-795-56-00-5606179.5902 SUPPLIES** COMMENT **03 AMAZON-CHEF HATS79-795-56-00-56066.9904 DOLLAR TREE-CAMP SUPPLIES79-795-56-00-560633.4005 JEWEL-COOKING CAMP SUPPLIES 79-795-56-00-560618.7006 SCHOOL FIX-TABLE LEGS79-795-56-00-560672.0307 AMAZON-COMMAND STRIPS,79-795-56-00-560672.8908 BANDAGES, STOMP ROCKETS, FIRST ** COMMENT **09 AID KIT, PAPER PLATES, DRY** COMMENT **10 CLAY** COMMENT **11 FOXY'S ICE CREAM-GIFT79-795-56-00-560660.0012 CERTIFICATES FOR SAFETY TOWN** COMMENT **13 COUNSELORS** COMMENT **14 AMAZON-SMAL;L OBJECT CHOKE79-795-56-00-56069.9515 TESTER** COMMENT **16 TARGET-RESOLVE CLEANER79-795-56-00-56067.9817 MICHAELS-PRESCHOOL CRAFT79-795-56-00-560671.4018 SUPPLIES** COMMENT **INVOICE TOTAL:532.93 *072519-R.MIKOLASEK 06/30/19 01 UNITED RADIO-30 LEATHER01-210-56-00-56001,476.0002 CARRYING CASES AND SWIVEL BELT** COMMENT **03 LOOP** COMMENT **04 ADVANCED AUTO PARTS-BRAKE01-210-56-00-56206.4005 CALIPERS** COMMENT **INVOICE TOTAL:1,482.40 *072519-R.WRIGHT 06/30/19 01 IL CHIEFS ASSOCIATION-JOB01-210-54-00-546250.0002 POSTING** COMMENT **03 THE BLUE LINE-JOB POSTING01-210-54-00-5462250.0004 PHYSICIANS CARE-DRUG TESTING 01-410-54-00-546243.0005 PHYSICIANS CARE-DRUG TESTING 79-790-54-00-546243.0006 PHYSICIANS CARE-DRUG TESTING 79-795-54-00-546286.0007 PHYSICIANS CARE-PRE EMP EXAM 01-210-54-00-5411406.00INVOICE TOTAL:878.00 *072519-S.AUGUSTINE 06/30/19 01 TARGET-CANDY82-820-56-00-567125.08INVOICE TOTAL:25.08 *072519-S.IWANSKI 06/30/19 01 YORKVILLE POST-BOOK POSTAGE 82-820-54-00-54529.30INVOICE TOTAL:9.30 *072519-S.REDMON 06/30/19 01 4 IMPRINT-LIGHTED COASTERS FOR 79-795-56-00-5606477.49Total for all highlighted Library Invoices: $1,397.86Page 3 of 11
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 08/05/19 UNITED CITY OF YORKVILLE TIME: 13:19:36 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/12/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104741 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0934147-IN 07/22/19 01 LAMPS 82-820-56-00-5621 12.60 INVOICE TOTAL: 12.60 * 093490-IN 07/22/19 01 DIMMABLE FLOOD LIGHTS 82-820-56-00-5621 107.16 INVOICE TOTAL: 107.16 * CHECK TOTAL: 119.76 104742 BAKTAY BAKER & TAYLOR 2034627013 06/25/19 01 BOOKS 84-840-56-00-5686 371.94 INVOICE TOTAL: 371.94 * 2034637797 07/02/19 01 BOOKS 84-840-56-00-5686 843.90 INVOICE TOTAL: 843.90 * 2034657275 07/10/19 01 BOOKS 84-840-56-00-5686 449.32 INVOICE TOTAL: 449.32 * 2034675399 07/18/19 01 BOOKS 84-840-56-00-5686 424.46 INVOICE TOTAL: 424.46 * 2034676198 07/18/19 01 BOOKS 84-840-56-00-5686 337.00 INVOICE TOTAL: 337.00 * CHECK TOTAL: 2,426.62 104743 BNYMGLOB THE BANK OF NEW YORK MELLON 252-2210786 07/03/19 01 08/01/19-07/31/20 ADMIN FEES 82-820-54-00-5498 588.50 INVOICE TOTAL: 588.50 * CHECK TOTAL: 588.50 104744 DELAGE DLL FINANCIAL SERVICES INCPage 4 of 11
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 08/05/19 UNITED CITY OF YORKVILLE TIME: 13:19:36 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/12/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104744 DELAGE DLL FINANCIAL SERVICES INC 64205724 08/01/19 01 AUG 2019 COPIER LEASE 82-820-54-00-5462 194.48 INVOICE TOTAL: 194.48 * CHECK TOTAL: 194.48 104745 ERICSCUT ERIC K HILL 0772 07/19/19 01 CLEAN OUT GUTTERS 82-820-54-00-5495 175.00 INVOICE TOTAL: 175.00 * CHECK TOTAL: 175.00 104746 GREATLKS GREAT LAKES PLUMBING & HEATING 18861 07/17/19 01 2019 ANNUAL INSPECTIONS 82-820-54-00-5462 450.00 INVOICE TOTAL: 450.00 * CHECK TOTAL: 450.00 104747 IMPACT IMPACT NETWORKING, LLC 1496722 07/18/19 01 04/15-07/14 COPIER OVERAGES 82-820-54-00-5462 139.51 INVOICE TOTAL: 139.51 * CHECK TOTAL: 139.51 104748 KINGSONS KING & SONS MONUMENTS 071119 07/11/19 01 2 BRICKS 82-000-24-00-2480 60.00 INVOICE TOTAL: 60.00 * CHECK TOTAL: 60.00 104749 MIDWTAPE MIDWEST TAPEPage 5 of 11
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 08/05/19 UNITED CITY OF YORKVILLE TIME: 13:19:36 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/12/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104749 MIDWTAPE MIDWEST TAPE 97602015 07/02/19 01 CDS 84-840-56-00-5684 55.95 02 AUDIO BOOKS 84-840-56-00-5683 59.98 03 DVDS 84-840-56-00-5685 77.21 INVOICE TOTAL: 193.14 * 97624335 07/08/19 01 CD 84-840-56-00-5684 14.99 02 AUDIO BOOK 84-840-56-00-5683 34.99 INVOICE TOTAL: 49.98 * 97628353 07/09/19 01 DVD 84-840-56-00-5685 22.49 INVOICE TOTAL: 22.49 * 97639291 07/12/19 01 CD 84-840-56-00-5684 13.99 02 DVDS 84-840-56-00-5685 67.47 INVOICE TOTAL: 81.46 * 97683863 07/22/19 01 CD 84-840-56-00-5684 14.99 02 DVDS 84-840-56-00-5685 78.72 INVOICE TOTAL: 93.71 * CHECK TOTAL: 440.78 104750 NICOR NICOR GAS 91-85-68-4012 8-0619 07/03/19 01 06/01-07/01 902 GAME FARM RD 82-820-54-00-5480 419.97 INVOICE TOTAL: 419.97 * CHECK TOTAL: 419.97 104751 PMSADVER PMS ADVERTISING INC 35-07122019 07/12/19 01 PANEL CARD BROCHURES 82-820-54-00-5426 485.00 INVOICE TOTAL: 485.00 * CHECK TOTAL: 485.00Page 6 of 11
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 08/05/19 UNITED CITY OF YORKVILLE TIME: 13:19:36 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/12/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104752 PRAIRCAT PRAIRIECAT 6396 07/02/19 01 QUARTERLY PARTICIAPTION AND 82-820-54-00-5468 3,549.00 02 USER GROUP FEES ** COMMENT ** INVOICE TOTAL: 3,549.00 * CHECK TOTAL: 3,549.00 104753 PSNRBLAW PEREGRINE, STIME, NEWMAN, 59865 07/23/19 01 LEGAL SERVICES PERFORMED ON 82-820-54-00-5466 630.00 02 04/02/19 & 05/08/19 ** COMMENT ** INVOICE TOTAL: 630.00 * CHECK TOTAL: 630.00 104754 QUILL QUILL CORPORATION 8657912 07/11/19 01 COPY PAPER, PENS 82-820-56-00-5610 54.97 INVOICE TOTAL: 54.97 * CHECK TOTAL: 54.97 104755 RAILS RAILS 6089 07/11/19 01 JULY-DEC 2019 EREAD ILLINOIS 82-820-54-00-5468 255.00 02 MEMBERSHIP FEES ** COMMENT ** INVOICE TOTAL: 255.00 * CHECK TOTAL: 255.00 104756 SOUND SOUND INCORPORATED R162440 07/12/19 01 AUG-OCT 2019 MAINTENANCE 82-820-54-00-5462 929.52 02 CONTRACT CHARGE FOR CCTV & ** COMMENT ** 03 ACCESS CONTROL ** COMMENT ** INVOICE TOTAL: 929.52 * CHECK TOTAL: 929.52Page 7 of 11
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 08/05/19 UNITED CITY OF YORKVILLE TIME: 13:19:36 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/12/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104757 TBS TBS CONSTRUCTION 072919-7 07/30/19 01 2ND QTR COST FOR FAX 82-820-54-00-5462 43.52 INVOICE TOTAL: 43.52 * CHECK TOTAL: 43.52 104758 THERMOSY THERMO SYSTEMS 653 06/28/19 01 06/01/19-08/31/19 PLANNED 82-820-54-00-5495 745.00 02 MAINTENANCE ** COMMENT ** INVOICE TOTAL: 745.00 * CHECK TOTAL: 745.00 104759 THOMREUT WEST PUBLISHING CORPORATION 840600922 07/04/19 01 2019 IL STATE BAR BOOKS 82-820-56-00-5686 273.10 INVOICE TOTAL: 273.10 * CHECK TOTAL: 273.10 104760 TRICO TRICO MECHANICAL , INC 4953 07/17/19 01 DOMESTIC WATER HEATER 82-820-54-00-5495 423.00 02 PRESSURE RELIEF VALVE ** COMMENT ** 03 REPLACEMENT ** COMMENT ** INVOICE TOTAL: 423.00 * CHECK TOTAL: 423.00 104761 YOUNGM MARLYS J. YOUNG 070819 07/22/19 01 047/08/19 MEETING MINUTES 82-820-54-00-5462 61.25 INVOICE TOTAL: 61.25 * CHECK TOTAL: 61.25 TOTAL AMOUNT PAID: 12,463.98Page 8 of 11
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,489.33$ -$ 19,489.33 1,772.54$ 1,434.20$ 22,696.07$ FINANCE10,610.94 - 10,610.94 974.94 796.94 12,382.82$ POLICE133,720.11 16,420.13 150,140.24 581.91 11,099.67 161,821.82$ COMMUNITY DEV.19,050.82 - 19,050.82 1,753.18 1,420.17 22,224.17$ STREETS14,392.37 - 14,392.37 1,173.48 1,047.54 16,613.39$ WATER14,923.40 722.91 15,646.31 1,390.39 1,146.01 18,182.71$ SEWER6,325.69 - 6,325.69 507.86 448.64 7,282.19$ PARKS27,272.27 1,335.00 28,607.27 2,346.88 2,126.05 33,080.20$ RECREATION17,500.91 - 17,500.91 1,353.53 1,305.58 20,160.02$ LIBRARY16,392.75 - 16,392.75 960.48 1,230.50 18,583.73$ TOTALS279,678.59$ 18,478.04$ 298,156.63$ 12,815.19$ 22,055.30$ 333,027.12$ TOTAL PAYROLL333,027.12$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJuly 12, 2019Page 9 of 11
5(*8/$5 29(57,0( 727$/ ,05) ),&$ 727$/60$<25 /,4&20 $/'(50$1 $'0,1,675$7,21 ),1$1&( 32/,&( &20081,7<'(9 675((76 :$7(5 6(:(5 3$5.6 5(&5($7,21 /,%5$5< 727$/6 727$/3$<52// 81,7('&,7<2)<25.9,//(3$<52//6800$5<-XO\ Page 10 of 11
Library CC Check Register (Pages 1‐ 5)07/25/2019 $1,397.86
Library Check Register (Pages 6‐8)08/12/2019 12,463.98
Trico ‐ HVAC Repair 07/09/2019 125.00
Glatfelter Liability Ins. ‐ Installment #7 07/09/2019 918.75
Lincoln Financial ‐ July 2019 Life Ins 07/09/2019 30.83
IPRF ‐ Aug 2019 Workers Comp 07/09/2019 910.84
US Treasury ‐ 2019 PCORI HRA Tax 07/18/2019 9.80
Blue Cross /Blue Shield‐Aug 2019 Health Ins 07/23/2019 5,537.74
Blue Cross /Blue Shield‐Aug 2019 Dental Ins 07/23/2019 582.29
Dearborn National ‐ Aug 2019 Vision Ins 07/23/2019 84.33
First Non‐Profit ‐ 2019 3rd Qtr Unemployment Ins 07/23/2019 172.08
Marlys Young‐06/10/19 Minutes 07/23/2019 66.25
TOTAL BILLS PAID: $22,299.75
DATE
Bi‐weekly (Page 9)07/12/2019 $18,583.73
Bi‐weekly (Page 10)07/26/2019 $19,287.28
TOTAL PAYROLL:$37,871.01
TOTAL DISBURSEMENTS:$60,170.76
PAYROLL
FY 19
FY 20
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, August 12, 2019
ACCOUNTS PAYABLE
Page 11 of 11
May June July August September October November December January February March April2019 2019 2019 2019 2019 2019 2019 2019 2020 2020 2020 2020Library Operations Old Second $ 408,036 $ 625,661 $ 589,917 Building Development FeesOld Second 90,345 87,625 89,174 Library Operations IMET * 8,007 8,007 8,007 Library Operations Illinois Funds 211,592 212,013 212,444 Total: $ 717,980 $ 933,307 $ 899,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD18,476$ $ 19,369 $ 18,734 2ND PAY PERIOD19,361 19,417 19,287 3RD PAY PERIOD 19,324 - - Total 57,162$ 38,786$ 38,021$ -$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of July 31, 2019FISCAL YEAR 2020
% of Fiscal Year 8%17%25%Year-to-Date FISCAL YEAR 2020
ACCOUNT NUMBER DESCRIPTION May-19 June-19 July-19 Totals BUDGET % of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2020 BUDGET REPORT
For the Month Ended July 31, 2019
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 58,036 298,555 12,300 368,890 699,220 52.76%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 65,634 337,641 13,910 417,185 793,028 52.61%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 1,460 - 862 2,322 5,250 44.24%
82-000-41-00-4170 STATE GRANTS - - - - 20,000 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 434 712 492 1,638 8,500 19.27%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,193 882 880 2,955 8,000 36.93%
82-000-44-00-4422 COPY FEES 294 322 441 1,057 3,750 28.19%
82-000-44-00-4439 PROGRAM FEES - 15 20 35 - 0.00%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 735 680 817 2,232 10,000 22.32%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME 200 - - 200 2,000 10.00%
82-000-48-00-4850 MISCELLANEOUS INCOME 1,981 370 52 2,404 2,000 120.18%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 5,588 1,830 2,002 9,419 25,003 37.67%
TOTAL REVENUES: LIBRARY 135,555 641,006 31,777 808,337 1,576,751 51.27%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 30,988 21,451 20,903 73,342 278,394 26.34%
82-820-50-00-5015 PART-TIME SALARIES 19,549 12,675 12,560 44,784 196,000 22.85%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,821 1,957 1,907 6,686 25,541 26.18%
82-820-52-00-5214 FICA CONTRIBUTION 3,804 2,552 2,501 8,857 35,544 24.92%
82-820-52-00-5216 GROUP HEALTH INSURANCE 11,099 5,301 5,112 21,513 81,184 26.50%
82-820-52-00-5222 GROUP LIFE INSURANCE 31 31 31 92 387 23.90%
82-820-52-00-5223 DENTAL INSURANCE 1,165 582 582 2,329 6,987 33.34%
82-820-52-00-5224 VISION INSURANCE 169 84 84 337 1,012 33.33%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 172 - 172 344 750 45.89%
82-820-52-00-5231 LIABILITY INSURANCE 5,416 1,830 1,830 9,075 24,253 37.42%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - - - 2,000 0.00%
82-820-54-00-5415 TRAVEL & LODGING - - - - 1,500 0.00%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - - - 2,000 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS - 832 - 832 6,000 13.87%
82-820-54-00-5452 POSTAGE & SHIPPING - 45 9 54 750 7.26%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 1,533 13 13 1,559 11,000 14.17%
82-820-54-00-5462 PROFESSIONAL SERVICES 4,059 1,983 1,181 7,223 40,000 18.06%
82-820-54-00-5466 LEGAL SERVICES - - - - 3,000 0.00%
82-820-54-00-5468 AUTOMATION 2,249 - - 2,249 20,000 11.24%
82-820-54-00-5480 UTILITIES - - 559 559 11,130 5.02%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 248 4,921 7,359 12,529 50,000 25.06%
82-820-54-00-5498 PAYING AGENT FEES - 1,100 - 1,100 1,700 64.71%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 112 437 549 8,000 6.86%
82-820-56-00-5620 OPERATING SUPPLIES - 309 23 332 3,000 11.07%
82-820-56-00-5621 CUSTODIAL SUPPLIES - 1,397 - 1,397 8,000 17.46%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 2,000 0.00%
% of Fiscal Year 8% 17% 25%Year-to-Date FISCAL YEAR 2020
ACCOUNT NUMBER DESCRIPTION May-19 June-19 July-19 Totals BUDGET
% of Budget
UNITED CITY OF YORKVILLE
FISCAL YEAR 2020 BUDGET REPORT
For the Month Ended July 31, 2019
82-820-56-00-5671 LIBRARY PROGRAMMING - 22 61 83 1,000 8.31%
82-820-56-00-5675 EMPLOYEE RECOGNITION - - - - 200 0.00%
82-820-56-00-5685 DVD'S - - - - 500 0.00%
82-820-56-00-5686 BOOKS - - - - 1,500 0.00%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - - - 50,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT - 11,306 - 11,306 22,613 50.00%
2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT - - - - 585,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT - 69,700 - 69,700 139,400 50.00%
TOTAL FUND REVENUES 135,555 641,006 31,777 808,337 1,576,751 51.27%
TOTAL FUND EXPENDITURES 83,303 138,204 55,325 276,832 1,620,345 17.08%
FUND SURPLUS (DEFICIT)52,251 502,802 (23,548) 531,505 (43,594)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 9,800 4,400 7,300 21,500 50,000 43.00%
84-000-45-00-4500 INVESTMENT EARNINGS 62 50 56 168 100 168.27%
84-000-48-00-4850 MISCELLANEOUS INCOME - 29 - 29 - 0.00%
TOTAL REVENUES: LIBRARY CAPITAL 9,862 4,479 7,356 21,697 50,100 43.31%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - - - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 15,000 0.00%
84-840-56-00-5683 AUDIO BOOKS - 157 233 390 3,500 11.14%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - 343 343 500 68.55%
84-840-56-00-5685 DVD'S - 127 119 246 3,000 8.20%
84-840-56-00-5686 BOOKS - 1,958 3,713 5,670 50,000 11.34%
TOTAL FUND REVENUES 9,862 4,479 7,356 21,697 50,100 43.31%
TOTAL FUND EXPENDITURES - 2,241 4,408 6,649 75,500 8.81%
FUND SURPLUS (DEFICIT)9,862 2,238 2,948 15,048 (25,400)
July YTD % of FY 2020
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 26,210$ 786,075$ 52.7% 1,492,248$ 776,334 1.25%
Intergovernmental
Personal Property Replacement Tax 862$ 2,322$ 44.2% 5,250$ 1,884 23.24%
State Grants - - 0.0% 20,000 25,211 -100.00%
Total Intergovernmental 862$ 2,322$ 9.2% 25,250$ 27,096 -91.43%
Library Fines 492$ 1,638$ 19.3% 8,500$ 2,710 -39.56%
Charges for Services
Library Subscription Cards 880$ 2,955$ 36.9% 8,000$ 2,144 37.82%
Copy Fees 441 1,057 28.2% 3,750 1,070 -1.24%
Program Fees 20 35 0.0% - 1 3445.00%
Total Charges for Services 1,341$ 4,047$ 34.4% 11,750$ 3,215 25.87%
Investment Earnings 817$ 2,232$ 22.3% 10,000$ 923 141.84%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0% -$ - 0.00%
Rental Income - 200 10.0% 2,000 350 -42.86%
DVD Rental Income - - 0.0% - 863 -100.00%
Miscellaneous Income 52 2,404 120.2% 2,000 96 2403.78%
Transfer In 2,002 9,419 37.7% 25,003 8,966 5.06%
Total Miscellaneous & Transfers 2,054$ 12,023$ 41.5% 29,003$ 10,274 17.02%
Total Revenues and Transfers 31,777$ 808,337$ 51.3% 1,576,751$ 820,552 -1.49%
Expenditures
Library Operations 55,325$ 276,832$ 17.1%1,620,345$ 267,433 3.51%
50 Salaries 33,462 118,126 24.9% 474,394 114,222 3.42%
52 Benefits 12,220 49,234 28.0% 175,658 47,400 3.87%
54 Contractual Services 9,121 26,105 17.5% 149,080 10,355 152.10%
56 Supplies 521 2,361 9.8% 24,200 6,907 -65.82%
99 Debt Service - 81,006 10.2% 797,013 88,550 -8.52%
Total Expenditures and Transfers 55,325$ 276,832$ 17.1% 1,620,345$ 267,433$ 3.51%
Surplus(Deficit) (23,548)$ 531,505$ (43,594)$ 553,119$
*July represents 25% of fiscal year 2020
UNITED CITY OF YORKVILLE
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended July 31, 2019 *
Fiscal Year 2019
For the Month Ended July 31, 2018
DATE: 08/02/2019 UNITED CITY OF YORKVILLE PAGE: 1TIME: 13:44:02 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 03PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2019 BEGINNING BALANCE 74,987.16 AP-190513B 05/06/2019 01 BOOKS BAKER & TAYLOR 104703 2034422390-B 58.24 05/06/2019 02 BOOKS BAKER & TAYLOR 104703 2034437996-B 60.16 05/06/2019 03 WASHER TOSS GAME, CRAFT ORIENTAL TRADING CO 104706 695971245-01 69.31 AP-190525MB 05/14/2019 25 AMAZON-SCREEN LIGHTING KIT, FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 413.89 05/14/2019 26 JEWEL-COOKIE TRAY FOR PATRON FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 42.96 GJ-190531LB 06/03/2019 06 May 2019 Deposits 487.00 CR-C190521 05/21/2019 06 KONICA MFP REIMB 006 0000000012 100.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 644.56 587.0002 AP-190610B 06/04/2019 01 BOOKS BAKER & TAYLOR 104718 2034546750 20.69 06/04/2019 02 JULY 201, 2019 MAGIC AND ART DANIEL LAIB 104721 552 300.00 AP-190618M 06/18/2019 01 FABRICATE AND INSTALL A MAIN AURORA SIGN CO 104730 190511-1 12,497.00 AP-190625MB 06/20/2019 139 AMAZON-IPAD, ENVELOPES, FIRST NATIONAL BANK 900075 062519-E.TOPPER-B 686.29 06/20/2019 140 AMAZON-IPAD CASE FIRST NATIONAL BANK 900075 062519-E.TOPPER-B 14.99 06/20/2019 141 PANERA-3 GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 30.00 06/20/2019 142 GRACE COFFEE-2 GIFT CARDS FOR FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 20.00 06/20/2019 143 AMAZON-MOVIE CLAPPER FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 9.54 06/20/2019 144 AMAZON-MOVIE PARTY PROPS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 58.94 06/20/2019 145 TARGET-DVDS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 38.00 06/20/2019 146 STARBUCKS- 3 GIFT CARDS FOR FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 30.00 06/20/2019 147 NCG-GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 78.00 06/20/2019 148 AMAZON-RED CARPET ISLE RUNNER FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 49.99 06/20/2019 149 AMAZON-BEISTLE CUTOUTS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 12.90 _________________________________ TOTAL PERIOD 02 ACTIVITY 13,846.34 0.0003 AP-072919VD 07/29/2019 03 BOOKS FOR FRIENDS :VOID 104738 THE READING WAREHOUS 194537 148.83 AP-190708 07/01/2019 01 BOOKS BAKER & TAYLOR 104731 2034568271 66.09 07/01/2019 02 BOOKS BAKER & TAYLOR 104731 2034591302 56.95 07/01/2019 03 BOOKS FOR FRIENDS SUMMER THE READING WAREHOUS 194537 148.83 AP-190725M 07/22/2019 166 BOEGERS LANDSCAPE-FOUNTAIN FIRST NATIONAL BANK 900077 072519-D.DEBORD 449.00 07/22/2019 167 GROUND EFFECTS-MEXICAN PEBBLES FIRST NATIONAL BANK 900077 072519-J.WEISS 8.05 07/22/2019 168 READING WAREHOUSE-BOOKS FIRST NATIONAL BANK 900077 072519-J.WEISS 148.83 07/22/2019 169 MENARDS-PLANTER, DIRT, PLANTS FIRST NATIONAL BANK 900077 072519-J.WEISS 161.79 07/22/2019 170 MENARDS-PLANTS FIRST NATIONAL BANK 900077 072519-J.WEISS 39.74 07/22/2019 171 TARGET-SUMMER READING PROGRAM FIRST NATIONAL BANK 900077 072519-J.WEISS 69.89 GJ-190731LB 08/02/2019 06 July 2019 Deposits 449.00 _________________________________ TOTAL PERIOD 03 ACTIVITY 1,149.17 597.83 TOTAL ACCOUNT ACTIVITY 15,640.07 1,184.83 ENDING BALANCE 60,531.92 GRAND TOTAL 0.00 60,531.92 TOTAL DIFFERENCE 0.00 60,531.92
LIBRARY DIRECTOR REPORT—July 2019
Facilities Management- When Thermosystems came out to clean the coils on the chiller,
they discovered that there was an alarm that signaled that the Circuit 2 Soft Start Chassis
Starter needed to be replaced at a cost of $6,723 (includes a 15% discount). Service is
scheduled for August 12th. I contacted Trico to discuss this part and they agreed that the
part was at the age of replacement (13 years). This was the same part that was replaced
on Circuit 1 last month. Stanley Steemer has been contacted to steam clean all the library
bathrooms on August 16th after closing. Obtaining quote from the Window Washing
Company to clean the windows throughout the building. Depending on amount will
determine if we only do the outside or both. They will also be using a solution to keep the
windows free of spider webs on certain windows. Provided information to ConvergeOne
to start exploring costs for a new phone system. We are experiencing quite a few
problems due to the age of the system and patrons are complaining about reaching the
Library.
Public Relations- There was a nice article in the Kendall Chronicle about our teen
program, but the information was not completely accurate. The reporter was to contact
Jennette Weiss for detailed information and she never responded to Jennette’s numerous
calls. I plan to contact the reporter and tell her to add something in the publication as a
correction. The brochure card was reprinted as there was an error in the building date.
We will still use the old cards for handouts at festivals. Museum Pass Program is very
active now. This month we gave out 16 passes to families that went to the Brookfield Zoo
and Cantigny Park.
Special Events- Starting to plan for the 2nd Annual Ice Cream Social, September 14,
2019.
Meetings- Met with Mayor Purcell and City Administrator Bart Olsen on July 30th. Gave
the Mayor an overview of library operations and upcoming events. He has been invited
to the August 12th Meeting to address the Board. Will be proving an Orientation to the
Board to Julie Brendich on August 8th. Met with the Mini-Golf Committee on July 16th.
Attended the Delegates Assembly July 31st online. Shelley Augustine and I met with
Megan Forristall, Public Affairs Specialist, Social Security Administration for an
overview of services they can offer our patrons.
Staff – Line staff evaluations are complete and department manager’s evaluations are
being prepared.
Library Operations- We posted and started receiving applications for the Reference
Assistant position currently held by Beckie Stalee as she is moving out of state.
Renewed my notary commission as patrons see this as a library service. If appointments
are made and I can work around my administrative duties, I am available to do this.
Picked up 2 memorials bricks for the garden.
Library Incident-While I was on vacation (August 1 &2) I received a call from the
Alarm Company that someone was still in the building after hours. I contacted Dixie
Debord who was the Manager in charge, and she came back to the building with the
police for a walk through and to reset the alarm. It was a teenager that was left in the
building and she left a note with the books she was taking as she could not check them
out. We know who the person is, and we will contact her to see what happened. The staff
member who oversaw checking the second floor has also been consulted. I thank Dixie
for handling this matter. I always make sure that there is a Manager in charge when I am
on vacation.
Projects/Programs- Provided Darren Crawford and Theron Garcia with printouts of
author lists for the August Board meeting discussion about the mural.
Friends- I will be attending the Friends meeting on August 12th to discuss their help with
the Ice Cream Social.
Programs, Activities
Adult Programs
Men’s Book Club 9
Friends Meeting 14
Threads and More 9
Creative Writing 12
Lunch Bunch 8
Masai Beadwork Workshop (2) 20
Book Club Tutorial 7
Social Security Meeting 3
George Burns Program 57
Movie Matinee 15
Passive Programs Total 65
Includes the puzzles, chess board and art wall.
TOTAL ADULT ATTENDANCE 219
Children Programs Drop-In Storytime (4) 22
Tots and Toddlers (2) 42
Book Club (2 programs) (Grades 1-2) 8
LEGO Club 24
Shrinky Dinks (2) 45
How to be a Viking (3) 83
3D Printing (4) 21
Green Screen (3) 15
Future Foxes (2) 39
Spy Night (2) 25
Escape Room 25
Outside Play 21
Teen Game 1
Stories in the Park (4) 138
Baby Lap Sit 5
Movie 4
Read with Paws 12
Teen Book Roses 2
Book Club (grades 3-5) (4) 20
Museum Pass 16
TOTAL CHILDREN’S ATTENDANCE 568
Passive programs included:
Games 14, Dictionary Find 17, Structure building 14, Straw Rockets 42, July 4th coloring
page, 27, Tegu Magnetic Blocks 38, Rocket Launch 12, Moon Tally 77, Shark Hunt 28,
Shark Magnetic Blocks 25, Shark Fin Motor 48, Build A Rocket 43, and Moon Phases 9
TOTAL PARTICIPATION FOR PASSIVE PROGRAMS 394
Computer Use Adult 362
Young Adult 42
Children 72
TOTAL COMPUTER USE 476
Database & E-book Use
Ancestry 97 Gale 2 (2searches) Omni E-Book 794
E-Audio 78 (36 Users) E-Read IL 47 E-Book Audio 433 (289 Users)
Circulation Checkouts 18,576
New Patrons Added 115
New Items Added 285
Teen Volunteers Mikayla Mika, Juleah Richardson, Katelyn Tugman, Skyler Krantz,
Raquel Brady, Aiden Smith, Rachel Robinette and Leah English.
Adult Volunteers Nancy Aschauer, Sands McCormick Uridil, District 115 Reading
Specialist, Sons of Norway
Meeting Room 0 Rental, 16 Programs
Proctored Test 0
Patron Count 6,401
YORKVILLE STATISTICS FOR FY20 PrairieCat
Month
All
Transacti
ons
checkouts
+ renewals checkouts renewals
all holds
placed
holds
filled checkins usage
Items
lent to
other
libraries
Items
borrowed
from other
libraries
Items to
Reciprocal
Borrowers
atYorkville
Items
added
Patrons
added
e-
commerc
e
MAY 14,800 6,868 5,767 1,101 395 1,663 5,873 1 775 1,329 313 436 59 418.35
JUNE 17,904 9,107 7,996 1,111 395 1,529 6,873 0 1,012 1,246 310 341 170 325.65
JUL 18,576 8,666 7,399 1,267 503 1,687 7,720 0 948 1,280 329 285 115
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
DATABASE USEAGE FOR FY20
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 7 16 17 35 34 71 30 629 398 259 0 22 7
JUN 62 108 1 2 33 58 31 717 401 279 0 11 5
JUL 97 81 2 2 47 78 36 794 433 289 0
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Proposal
Semi-Annual Preventative Maintenance
July 18, 2019
SUBMITTED TO
Yorkville Public Library
902 Game Farm Rd
Yorkville, IL 60560
SUBMITTED BY
Kevin Baumann
Account Executive
R.J. O’Neil, Inc.
1125 S. Lake St.
Montgomery, IL 60538
630-383-1922
kevin@rjoneil.com
R.J. O’NEIL COMBINES TRADITION WITH INNOVATION
PROVIDING COMPREHENSIVE MECHANICAL SOLUTIONS SINCE 1926
PREVENTATIVE MAINTENANCE ◼ SERVICE ◼ CONSTRUCTION
Page | 2
PLANNED MAINTENANCE AGREEMENT
R.J. O’Neil, Inc. will bring every piece of mechanical equipment quoted in Section A up to our operating standards. These services
are more completely described in Section B (Service Scope of Work) and will be performed during regularly scheduled
maintenance calls throughout the year at the frequencies indicated in Section C. (Preventative Maintenance Schedule)
Yorkville Public Library will receive the following benefits as a Maintenance Agreement Customer:
• Preferential service labor and material rates will be provided over non-maintenance agreement customers and is
available 24 hours a day, 365 days a year.
• Operating Instructions will be reviewed with the customer to enhance the efficiency of the equipment and to improve
the environmental conditions.
• A completed copy of the Service Report will be provided after all service calls identifying the scope of work performed
and any recommendations for improving the operation of the equipment.
A. Equipment Inventory
Manufacturer Model # Serial # Equipment Type Location
Raypak H9-2002A 0605250758 Hot Water Boiler N/A
Raypak H9-2002A 0605250759 Hot Water Boiler N/A
McQuay AGS170CS27-ER10 STNU060300243 Chiller N/A
York AHP60D3XH21A A0K6907275 Package AC & MUA N/A
York AHP60D3XH21A A0K6907265 Package AC & MUA N/A
Johnson Marcraft M12850-AHU1-DM0PS000W1 AHU-1 Air Handler N/A
AO Smith BTH-120-970 J06M007024 Water Heater N/A
B. Service
This agreement includes all travel and jobsite labor, vehicles, and materials necessary to test the existing operation and performance of the
equipment. Diagnostic and Operational testing will be performed to ensure the system(s) are in proper operating condition. Id entification of
any imminent system(s) failures is vital to lessen the possibility of future service calls.
R.J. O’Neil Inc. will perform the necessary services during normal business hours Monday through Friday from 7:00am – 3:30pm.
The following Manufacturer-specified maintenance tasks are included in your services:
Packaged Roof Top Units (Service only performed if listed in Section A. Equipment Inventory)
✓ Furnish and replace filters annually
✓ Check condenser fan motor mounting bolts tightness
✓ Check compressor mounting bolts
✓ Check condenser fan blade positioning
✓ Check control box cleanliness and wiring condition
✓ Check wire terminal tightness
✓ Check refrigerant charge level
✓ Check condition of evaporator coil
✓ Check blower motor amperage
✓ Check heat exchanger flue passageways cleanliness
✓ Check gas burner condition; clean, if necessary
✓ Check gas manifold pressure
✓ Check heating temperature rise
✓ Check inlet filters condition
✓ Check damper travel (economizer)
✓ Check gear and dampers for debris and dirt
Page | 3
✓ Check belt tension; Replace belt annually
✓ Check pulley alignment
✓ Check fan shaft bearing locking collar tightness
✓ Clean condenser coil annually
Package AC & MUA Equipment: Small Tonnage (Service only performed if listed in Section A. Equipment Inventory)
✓ Check general condition of equipment, surrounding spaces and connections to duct and curb
✓ Inspect and tighten electrical connections, contactors, relays and operating safety controls
✓ Check security of all motor mounts and vibration pads, inspect operating conditions of each motor
✓ Inspect condition of all fans, check each fan motor for proper direction of rotation
✓ Check each fan for rotation without obstruction from debris or fan shrouds
✓ Inspect condition of fan and motor bearings
✓ Lubricate all bearings as necessary per manufacture recommendations
✓ Check condition and tension of all drive belts, sheaves and check alignment; adjust as necessary (w/a)
✓ Inspect belt(s), replace belt(s) annually
✓ Inspect condition of evaporator and condenser coils
✓ Inspect and clean condenser coils
✓ Check condition of drain pan and “p” trap
✓ Visually inspect for any indications of refrigerant and oil leaks
✓ Start compressor and check operations
✓ Verify operation of crank case heater (w/a)
✓ Verify refrigerant pressures and temperatures (w/a)
✓ Verify operation of dampers and actuators, verify damper position, Inspect outside air screens
✓ Adjust damper position as necessary, tighten lock screw screws as necessary
✓ Inspect and adjust linkages; lubricate as necessary
✓ Check set points for supply air, measure actual and compare
✓ Coil Cleaning: spray down coils with Nu-Calgon Condenser Cleaner and Pressure Wash
✓ Visually inspect fuel piping for leaks and proper support; inspect gas regulator valve
✓ Inspect flue and vent gas ductwork Inspect operations of ignition system
✓ Visually inspect gas flame color for proper gas and oxygen mixture
✓ Verify sequence of operation for multiple stages of heat (w/a)
Air Handling Units (Service only performed if listed in Section A. Equipment Inventory)
✓ Visually inspect drain pans and other adjacent surfaces subject to wetting semi-annually for cleanliness and microbial growth and
clean when fouling is observed
✓ Visually inspect the dehumidification coils annually for cleanliness and microbial growth. Clean when fouling is observed
✓ Visually inspect outdoor air intake louvers, bird screens, mist eliminators, and adjacent areas semi -annually for cleanliness and
integrity. Clean, when necessary
✓ Verify sensors used for dynamic minimum outdoor air control accuracy and recalibrate or replace as necessary
✓ Maintain the floor drains located in plenums or rooms that serve as air plenums to prevent transport of contaminants from the
floor drain to the plenum
Exhaust Fans (Service only performed if listed in Section A. Equipment Inventory)
✓ Check motor amperage
✓ Check condition of bearings
✓ Check fan rotation
✓ Check condition of blade
✓ Inspect bolts and setscrews for tightness. Tighten as necessary
✓ Inspect belt wear and alignment. Adjust alignment as needed. Furnish and replace belts, annually.
Gas-Fired Unit Heaters (Service only performed if listed in Section A. Equipment Inventory)
✓ Check motor amperage
✓ Check fan blade for rotation and condition
✓ Vacuum, or blow out, internal components
✓ Check discharge temperature
✓ Check condition of heat exchanger
Page | 4
Make-Up Air Units (Service only performed if listed in Section A. Equipment Inventory)
✓ Check burner and flame rod – clean, if necessary
✓ Check belts, belt tension and sheave alignment; furnish and replace belts annually.
✓ Check fan operation and rotation
✓ Confirm operation of dampers
✓ Lubricate bearings
✓ Check control settings
✓ Clean filters
Ductless Split Systems (Service only performed if listed in Section A. Equipment Inventory)
✓ Clean filter
✓ Clean condenser coil annually
✓ Check control system devices for proper operation
✓ Check temperature drop
✓ Check refrigerant charge
✓ Check blower and condenser fan motor operations
✓ Check compressor and contactor
Hot Water Boilers (Service only performed if listed in Section A. Equipment Inventory)
✓ Check general condition of equipment, surrounding spaces and connections to duct
✓ Inspect and tighten electrical connections, contactors, relays and operating safety controls
✓ Check security of all motor mounts and vibration pads, inspect operating conditions of each motor
✓ Inspect condition of all fans, check each fan motor for proper direction of rotation
✓ Check each fan for rotation without obstruction from debris or fan shrouds
✓ Visually inspect fuel piping for leaks and proper support; inspect gas regulator valve
✓ Inspect flue and vent gas ductwork
✓ Inspect fireside of boiler debris and obstructions
✓ Inspect refractory for cracks, corrosion and other defects
✓ Brush clean the burner, flame rod surfaces and other combustion equipment
✓ Vacuum soot and dirt from combustion chamber
✓ Inspect condition and operation of combustion fans (w/a)
✓ Check burner sequence of operation and combustion air equipment
✓ Use flue gas analyzer to measure and record combustion gases
✓ Make minor adjustments for proper fuel and oxygen mixture
✓ Visually Check combustion flame
✓ Test operating and safety controls for proper calibration
Chillers (Service only performed if listed in Section A. Equipment Inventory)
✓ Check condition of sleepers or curb connection and general condition of equipment and surrounding spaces
✓ Inspect and tighten electrical connections, contactors, relays and operating safety controls
✓ Inspect for refrigerant and oil leaks
✓ Inspect water piping for leaks
✓ Check freeze protection, evaporator and piping heaters, glycol content (w/a)
✓ Check refrigerant in sight glass
✓ Check compressor oil presence in sight glass, and acid test if applicable
✓ Check inlet and outlet water pressure and determine proper flow (w/a)
✓ Measure inlet and outlet water temperatures
✓ Measure refrigerant pressures and temperatures
✓ Check crankcase heater operation
✓ Meg hermetic motor
✓ Check operation of electronic expansion valve
✓ Check operation log, and last fault analysis, analyze performance
✓ Check condenser coils, clean debris from around condenser
✓ Check condenser fan operation
Page | 5
✓ Check oil level, change oil filters, external and internal (w/a)
✓ Draw oil sample from each circuit annually
✓ Inspect liquid line drier
✓ Check VFD refrigerant strainer
✓ Refer to specific manufacturer requirements for additional tasks required
✓ Select condenser coil option
Rotary Screw Air Compressors (Service only performed if listed in Section A. Equipment Inventory)
✓ Change air & oil filter per Operator’s Manual recommendation
✓ Change separator element per Operator's Manual recommendation
✓ Change Coolant per coolant analysis recommendation (Typical Life: 8,000 hours)
✓ Check cooler condition and blow out as needed (Power washing not included)
✓ Check and clean condensate drains as needed
✓ Check condition of belts, adjust tension and/or change as needed
✓ Lubricate main drive motor and cooling fan motor as needed
✓ Complete a Multipoint Inspection & document Control Panel Parameter per visit
✓ Review warning shutdown history for any abnormal shutdowns per visit
✓ All parts & lubricants will be disposed in accordance with local, state and federal OSHA/EPA
✓ Rebuild compressor inlet valve every 16,000 hrs. (Oil free fixed speed rotary units only)
✓ Rebuild compressor discharge check valve every 8,000 hrs. (Oil free units only)
✓ Rebuild blow down valve every 8,000 hrs. (Oil free fixed speed rotary units only)
C. Maintenance Schedule
R.J. O’Neil Inc. proposes the following maintenance schedule. This can be revised to your request.
Spring Summer Fall Winter
Package AC & MUA’s Cooling Inspection with
Filter and Belt
Replacement
Heating Inspection with
Filter and Belt
Replacement
Hot Water Boilers Operational Inspection
and Cleaning
Operational Inspection
and Cleaning
Chillers Operational Inspection
and Cleaning
Operational Inspection
and Cleaning
Hot Water Heaters Operational Inspection
and Cleaning
Operational Inspection
and Cleaning
Air Handling Units Operational Inspection
and Cleaning
Operational Inspection
and Cleaning
D. Preventative Maintenance Program Pricing (“Services Fees”)
Service Fees Year 1 Year 2 Year 3 Year 4 Year 5
Annual Price $4,812.00
Visits Per Year 2 Visits
Client agrees to pay R.J. O’Neil, Inc. $4,812.00 per year for one year, payable at $2,406.00 semi-annually as R.J. O’Neil’s fee for the R.J.
O’Neil, Inc. Service program described in the Equipment Inventory and Service sections. Upon commencement of this contract, the first
Semi-Annual invoice will be issued and payable within 30 days. Subsequent invoices ar e payable according to the terms outlined in the
Terms and Conditions.
E. Replacement Parts (New parts only – 10% discount on labor and parts purchased while under agreement)
Parts, materials, and filters shall be provided as follows:
Page | 6
➢ Filters – Excluded. Billed separately if required.
➢ Belts – Excluded. Billed separately if required.
➢ Lubrication and Cleaning Supplies – Included as needed
➢ Compressor Oil – Excluded. Billed separately if required
➢ Refrigerant – Excluded. Billed separately if required
All other parts and materials shall be provided as authorized and invoiced in addition to the base contract price.
F. 24-Hour Emergency Response
For any HVAC or Plumbing after-hours emergency service calls (outside of our normal business hours of 7:00am-3:30pm), R.J. O’Neil, Inc.
will respond to mailbox messages within twenty (20) minutes. Please call the main office (630) 906-1300 and press “1” for emergency
service and you will be directed to the voicemail box of the on -call technician.
G. Preferential Service and Contract Service Rate
This multi-year contract includes all Compressed Air preferential service and preferential service rates to Yorkville Public Library over non-
contract clients, along with a 10% discount on parts. It also ensures that the PM contract price is locked for one year.
H. Terms
The initial term shall be one year, effective on the date of signature by Yorkville Public Library, provided there are no obligations to the
Client by R.J. O’Neil, Inc. prior to the approval of this Service Contract in writing as provided below. Thereafter, this Service Contract shall be
automatically renewed on an annual basis, unless terminated by R.J. O’Neil, Inc. or the Client by means of written notice to the other party,
at least thirty (30) days prior to the intended termination date, or as otherwise outlined in the Terms and Conditions.
I. Exclusions and Clarifications
CORRECTIVE MAINTENANCE: This contract does not include the cost of any needed repairs. To minimize downti me, the Client pre-
authorizes $100.00 of repairs per maintenance visit that may be performed without approval. These repairs will be noted on invoice and
clearly defined in written service report. For repairs in excess of the defined amount, or in cases where the Client requests otherwise, a
proposal to complete those repairs will be provided before work commences.
ACCEPTED: Yorkville Public Library ACCEPTED: R.J. O’NEIL INC.
By: By:
Date: Date: 7/18/2019
MAINTENANCE AGREEMENT
1 Yr | 4 Visit Planned Maintenance
Yorkville Public Library
Date:Proposal #:YL.MA.190901.200831A
Attn:Elisa Topper, Library Director Submitted by:Fred Valentini
To:Yorkville Public Library From:Thermosystems, LLC
Address:902 Game Farm Road Address:960 Industrial Drive, Unit # 1
Yorkville, Illinois 60560 Elmhurst, IL 60126
Office #:630.553.4354 x11 Office #:630-616-8600
Cell #:Not Provided Cell #:708.955.3232
Email:elisa.topper@yorkville.lib.il.us Email:fvalentini@thermohvac.com
Project Name:
Plan Type:
Response Type:
Scope of Work
Program Overview
Personnel
Emergency Service Response
Equipment Repair
Standard Inclusions
Standard Exclusions
1.0
2.0
3.0
4.0
5.0
6.0
v 190806.2104
Tuesday, August 6, 2019
The owner is requesting a preventive maintenance program which will provide routine inspection and maintenance of the covered equipment.
Timely inspections can minimize or prevent unscheduled down-time by detecting deficiencies early.Scheduled factory recommended
maintenance will ensure efficient operation and maximum equipment life.Repairs by trained technicians keep the equipment operating to
specification.Owner operator knowledge is a key component of any maintenance program.During equipment inspections,Thermosystems
recommends owner participation to help them learn proper equipment operation and early problem recognition that can minimize service
outages and increase satisfaction.
Thermosystems will perform all services using factory-trained technicians who specialize in HVAC,refrigeration and electronic system
maintenance and repair service.
Emergency service is available on a 7-day,24 hour basis.For scheduled service and repairs covered under this agreement and performed at the
Customer’s request outside of normal working hours,the Customer agrees to pay the difference between the prevailing standard billing rate and
the prevailing overtime rate.
Thermosystems will perform all services between 7:00 am CST|CDT and 3:30 pm CST|CDT unless otherwise specified.Any services requested or
agreed to by Customer that are outside the Scope of these Services will be performed by Thermosystems at an additional cost.Thermosystems
will invoice such services at a special service and repair billing rate at Company’s published labor rates under the Investment Amount and Billing
Terms below.
The agreement includes travel to and from the site,preventative maintenance materials,and any trips to supply houses to procure materials.The
customer will receive a written report for the inspection or services provided.For specific activities associated with the equipment covered
under the agreement, reference the Maintenance Task List(s) below.
All work to be performed during ‘normal working hours’.
Any and all recommended/required repairs to be quoted separately.
Does not include water analysis or treatment, unless specifically included in the Maintenance Task List(s).
Does not include oil analysis or treatment, unless specifically included in the Maintenance Task List(s).
Does not include filter changes, unless specifically included in the Maintenance Task List(s).
Does not include belt changes, unless specifically included in the Maintenance Task List(s).
Thank you for selecting Thermosystems service to care for your building’s system.Our factory-trained service personnel have the knowledge and
experience to deliver the best support available. Thermosystems is pleased to offer this maintenance proposal for your consideration.
In consideration of their mutual agreement,Thermosystems,LLC.(hereinafter also referred to as “Thermosystems”)and Customer agree that the
following services and type of coverage for the noted location(s)for the equipment listed on the attached Equipment Maintenance Schedule
(hereinafter referred to as “Equipment”)will be provided in accordance with the Terms and Conditions,Maintenance Agreement Equipment
Maintenance Schedule and Maintenance Agreement Plans and Service Programs included herein.
Emergency Service: Not included in this Agreement, but available on a time and material basis.
Planned Maintenance - Inspection Only
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Inspection Agreement
1) Thermosystems agrees to:
2) Customer agrees to:
Important: Additional Terms and Conditions are continued on the following pages.
Pricing and Acceptance
Duration:
This agreement shall remain in effect for a Term of:
Start date of this Maintenance Agreement:(the "Effective Start Date")
End date of this Maintenance Agreement:(the "Effective End Date")
This Proposal is only valid for: 30 Days
h) Disconnect switches, fuses and circuit breakers.
c) The changing or cleaning of air filters, unless specifically referenced in the Maintenance Task List(s).
b) The maintenance of space conditions or system performance.
b) Provide a written report to the Customer about the condition of the Equipment and any recommendations for necessary repairs or
enhancements to maintain capacity, reliability, and efficiency.
c) Instruct the person(s) responsible for Equipment operation and familiarize them with normal operation.
a) Designate a representative in its employ to receive instructions in the operation of the Equipment. Such representative shall have authority
to carry out recommendations received from Thermosystems in conjunction with the performance of this Agreement.
a) Normal daily and weekend functions of stopping/starting the Equipment covered hereunder.
j) Complementary equipment (for example, but not limited to the following: cabinets, fixtures, water boxes, water supply lines and drain lines,
and painting for appearance).
k) Boiler shell, tubes, and refractory material.
e) Damage due to freezing weather.
f) Water treatment.
g) Corrosion or erosion damage to water and/or air side of Equipment (for example, but not limited to the following: tube bundles, heat
exchangers, structural supports, and coils.)
i) Portable recorders.
b) Allow Thermosystems to start and stop the Equipment in order to perform services specified in this Agreement.
c) Operate the Equipment in accordance with Thermosystems instruction and to notify Thermosystems promptly of any change in the usual
operating conditions.
d) Provide reasonable means of access to the Equipment and building.
e) Employ only Thermosystems personnel or persons authorized by Thermosystems to perform all work on the Equipment, except for operation
of same.
d) Piping or ductwork.
a) Furnish its Inspection Service during normal working hours, unless otherwise specified on page 1 herein, on the Equipment, in accordance
with the Maintenance Agreement at the price stated herein and subject to the terms and conditions set forth herein.
3. It is understood that, except to the extent otherwise provided in the Maintenance Task List(s), the services and maintenance provided for
herein includes only those items listed herein. It does not, for example, include any of the following:
This Agreement shall continue year to year per the Term above unless at least 30 days prior to the expiration date of the Agreement's current
years' Term, either party provides the other written notice of its intention to terminate this Agreement.
l) Replacement of complete unit.
Feel free to contact us if you have any questions or concerns regarding the information contained in this Maintenance Agreement.If you would
like us to proceed with the solution presented above,sign the acceptance line below (including PO#if applicable)and return a copy via email so
we may begin to mobilize our efforts to complete services as quickly as possible.We appreciate the opportunity to provide you with this solution
and look forward to working with you on this and servicing your needs in the future.
n) Any items of equipment that are recommended or required by Insurance Companies, Government, State, Municipal or other authorities.
9/1/2019
8/31/2020
1 Year
m) Building Automation Systems, Building Control Systems or Temperature Control Systems.
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Investment Amount and Billing Terms:
INVESTMENT AMOUNT:Non-Contract Customer Investment Amount:
Customer Discount:-10.00%
Investment Amount (Year One):
Year One Payment Terms
Payment will be in advance and as scheduled:Start Date:("The Effective Date")
Thermosystems will provide an invoice in the amount of:and will be due upon receipt.
Contract Labor Rates Category I Equipment1 Category II Equipment2
Monday through Friday from 7:00 am until 3:30 pm:171.00$ per hour 157.00$ per hour
Monday through Friday from 3:31 pm until 6:59 am:256.50$ per hour 235.50$ per hour
Friday from 3:31 pm until Saturday at 11:59 pm:256.50$ per hour 235.50$ per hour
Sunday from 12:00 am until Sunday at 11:59 pm:342.00$ per hour 314.00$ per hour
Holidays from 12:00 am until 11:59 pm:342.00$ per hour 314.00$ per hour
- Observed Holidays are New Year's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving Day and Christmas Day.
1 Category I equipment is defined as all Chillers.
2 Category II is defined as all other equipment.
ACCEPTANCE & APPROVAL:
ACCEPTED BY:APPROVED BY:
Elisa Topper, Library Director Tracy L. Dorman, General Manager
Signature Signature
Date Date
Customer PO #Proposal #
Tuesday, August 6, 2019
YL.MA.190901.200831A
6,521$
(652)$
5,869$
Tracy Dorman
$1,467.25
*** Contract Customers receive a 10% discount off of all Labor and Materials for Time & Material Service ***
This Agreement is subject to Customer’s acceptance of the attached Thermosystems Terms and Conditions.
Quarterly 9/1/2019
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TERMS & CONDITIONS:
9.The contract price stated herein is predicated on the fact that all work will be done during regular working hours of regular working days unless
otherwise specified.If for any reason Customer requests that work be performed other than during regular working hours or outside the scope of
services specified hereunder,Customer agrees to pay Thermosystems any additional charges arising from such additional services,including but
not limited to premium pay, special freight or other fees or costs associated therewith.
5.Any Maintenance Agreement price is subject to adjustment once each calendar year,effective on the anniversary date,for changes in labor,
subcontractor and material costs.If such adjustment is not expressly set forth in the Maintenance Agreement,the customer shall receive forty-
five (45)days prior written notice of such adjustment.Customer’s payment of an invoice with an adjusted price shall be Customer’s acceptance of
the price adjustment so long as such invoice reflects the price adjustment expressly set forth in the Maintenance Agreement or set forth in the
notice of adjustment.
6.A Maintenance Agreement may be terminated:(i)by either party upon the anniversary date hereof;provided however,that written notice of
such termination must be given to the non-terminating party at least thirty (30)days prior to the anniversary date;(ii)by Thermosystems upon
five (5)days prior written notice to Customer,in the event that any sums or monies due or payable pursuant to this Agreement are not paid when
due or in the event that additions,alterations,repairs or adjustments are made to the system or equipment without Thermosystems’s prior
approval;(iii)by either party,in the event that the other party commits any other material breach of this Agreement and such breach remains
uncured for ten (10)business days,after written notice thereof.If a Maintenance Agreement is terminated for any reason,other than a material
breach by Thermosystems,Customer shall pay,in addition to all sums currently due and owing,the entire remaining balance due for the term of
the Maintenance Agreement,or an amount equal to time and materials expended for the year,whichever is less.Notices required hereunder
shall be sent via Electronic Email Transmission,or Certified U.S.Mail,Return Receipt Requested and provided that such notice is postmarked by
the required date, such notice shall be deemed properly given.
7.Unless Customer provides appropriate documentation of tax exemption,Customer shall pay Thermosystems,in addition to the contract price,
the amount of all excise,sales,use,privilege,occupation or other similar taxes imposed by the United States Government or any other National,
State or Local Government,which Thermosystems is required to pay in connection with the services or materials furnished hereunder.Customer
shall promptly pay invoices within 30 days of receipt.Should payment become more than 30 days delinquent,Thermosystems may stop all work
under this Agreement or terminate this Agreement as provided in the next paragraph.
8.Any and all costs,fees and expenses arising from or incurred in anticipation of any federal,state,county,local or administrative statute,law,
rule,regulation or ordinance (collectively “Governmental Regulations”)directly or indirectly requiring that refrigerant other than the type of
refrigerant currently being utilized in connection with the equipment subject to this Agreement be used,shall be borne solely by Customer.In this
regard,Thermosystems shall not be required to bear any expense in connection with the modification,removal,replacement or disposal of any
refrigerant in response to any Governmental Regulation designed to reduce or eliminate the alleged environmental hazards associated with the
refrigerant.
1.This Standard Service Proposal or Maintenance Agreement (hereinafter sometimes referenced as “Agreement”),upon acceptance by the
Customer,is made solely on the terms and conditions hereof,notwithstanding any additional or conflicting conditions that may be contained in
any purchase order or other form of Customer,all of which additional or conflicting terms and conditions are hereby rejected by Thermosystems.
Further,you acknowledge and agree that any purchase order issued by you in accordance with this Agreement will only establish payment
authority for your internal accounting purposes.Any such purchase order will not be considered by us to be a counteroffer,amendment,
modification,or other revision to the terms of this agreement.No waiver,alteration or modification of the terms and conditions herein shall be
valid unless made in writing and signed by an authorized representative of Thermosystems.
2.This Maintenance Agreement or Standard Service Proposal is subject to acceptance by the Customer within 30 days from date show on the
quote,unless specified otherwise.Prices quoted are for services,labor,and material as specified in this Proposal.If acceptance of this
Maintenance Agreement or Standard Service Proposal is delayed or modified, prices are subject to adjustment.
3.Terms of payment are subject at all times to prior approval of Thermosystems’s credit department.Terms of payment are net due upon receipt
of invoice unless previously otherwise agreed in writing.Should payment become more than 30 days delinquent,Thermosystems may stop all
work under this Agreement or terminate this Agreement with five (5)days written notice to Customer.Thermosystems reserves the right to add
to any account outstanding more than 30 days interest at 1½%per month or the highest rate allowed by law.In the event of default in payment,
Customer agrees to pay all costs of collection incurred by Thermosystems including,but not limited to,collection agency fees,attorney fees and
court costs. Additional services may be performed upon request at a price to be determined, subject to these Terms and Conditions.
4.In the event that Thermosystems determines,during the first thirty (30)days of any Maintenance Agreement or upon seasonal start-up
(discovery period)that any equipment covered under this Agreement in need of repair and/or replacement,Thermosystems shall inform
Customer of the equipment condition and remedy.Thermosystems shall not be responsible for the present or future repair and/or replacement
or operability of any specific equipment;until such time as the equipment is brought up to an acceptable condition or the Customer removes the
unacceptable system(s), component(s), or part(s) from this contract.
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TERMS & CONDITIONS (CONTINUED):
17.Each of us agrees that we are responsible for any injury,loss,or damage caused by any negligence or deliberate misconduct of our employees
or employees of our subcontractors.If any of our employees or those of our subcontractors,cause any injury,loss or damage in connection with
performing their duties under this agreement,the responsible party will pay for all costs,damages,and expenses,which arise.Each of us agrees
to defend and hold harmless the other party,its officers,directors and employees,from and against all claims,damages,losses and expenses,
including but not limited to attorney’s fees and court costs,arising out of or resulting from the performance of work hereunder,to the extent that
such claim,damage,loss,or expense is caused by an active or passive act or omission of the indemnifying party or anyone directly or indirectly
employed by that party, or anyone for whose acts that party may be liable.
18.This Agreement shall be binding upon and inure to the benefit of each party’s respective successors,assigns and affiliates.This Agreement is
governed by and construed in accordance with the laws of the State of Illinois.
10.Customer shall be responsible for all costs,expenses,damages,fines,penalties,claims and liabilities associated with or incurred in connection
with any hazardous materials or substances,including but not limited to asbestos,upon,beneath,about or inside Customer’s equipment or
property.Title to,ownership of,and legal responsibility and liability for any and all such hazardous materials or substances,shall at all times
remain with Customer.Customer shall be responsible for the removal,handling and disposal of all hazardous materials and substances in
accordance with all applicable Governmental Regulations.Customer shall defend,indemnify,reimburse and hold harmless Thermosystems and its
officers,directors,agents,and employees from and against any and all claims,damages,costs,expenses,liabilities,actions,suits,fines and
penalties (including without limitation,attorneys’fees and expenses)suffered or incurred by any such indemnified parties,based upon,arising
out of or in any way relating to exposure to,handling of,or fees and expenses)suffered or incurred by any such indemnified parties,based upon,
arising out of or in any way relating to exposure to,handling of,or disposal of any hazardous materials or substances,including but not limited to
asbestos,in connection with the services performed hereunder.Thermosystems shall have the right to suspend its work at no penalty to
Thermosystems until such products or materials and the resultant hazards are removed.The time for completion of the work shall be extended to
the extent caused by the suspension and the contract price equitably adjusted.Thermosystems reserves the right to engage others in a
subcontractor status to perform the work hereunder.
11.Customer agrees to provide Thermosystems personnel with the usual required utilities (water,electricity,compressed air,etc.)and special
tools and equipment normally used for such services unless restricted specifically in the quote.Customer agrees to ensure that sufficient service
access space is provided.Thermosystems shall not be held liable for failure or damage to any equipment caused by power interruptions,single
phasing, phase reversal, low voltage, or other deficiencies beyond the control of Thermosystems.
12.This agreement does not include responsibility for design of the system (unless specifically included),obsolescence,electrical power failures,
low voltage,burned-out main or branch fuses,low water pressure,vandalism,misuse or abuse of the system(s)by others (including the
Customer),negligence of the system by others (including the Customer),failure of the Customer to properly operate the system(s),or other
causes beyond the control of Thermosystems.
13.In the event that Thermosystems is required to make any repairs and/or replacements or emergency calls occasioned by the improper
operation of the equipment covered hereby,or any cause beyond Thermosystems’s control,Customer shall pay Thermosystems for the charges
incurred in making such repairs and/or replacements or emergency calls in accordance with the current established Thermosystems rates for
performing such services.
14.Thermosystems shall not in any event be liable for failure to perform or for delay in performance due to fire,flood,strike or other labor
difficulty,act of God,act of any Governmental Authority or of Customer,riot,war,embargo,fuel or energy shortage,wrecks or delay in
transportation,inability to obtain necessary labor,materials,or equipment from usual sources,or due to any cause beyond its reasonable control.
In the event of delay in performance due to any such cause,the date of delivery or time of completion will be extended by a period of time
reasonably necessary to overcome the effect of such delay.If the materials or equipment included in this Proposal become temporarily or
permanently unavailable for reasons beyond the control of Thermosystems,Thermosystems shall be excused from furnishing said materials or
equipment and be reimbursed for the difference between cost of materials or equipment unavailable and the cost of an available reasonable
substitute.
15.Thermosystems shall not in any event be liable to the Customer or to third parties for any incidental,consequential,indirect or special
damages,including but not limited to,loss of production,loss of use or loss of profits or revenue arising from any cause whatsoever including,but
not limited to any delay,act,error or omission of Thermosystems.In no event will Thermosystems’s liability for direct or compensatory damages
exceed the payment received by Thermosystems from customer under the instant agreement.
16.Thermosystems extends the manufacturer’s warranties on all parts and materials and warrants labor to meet industry standards for a period
of thirty (30)days from the date performed,unless a longer duration is expressly stated elsewhere in this Agreement.Thermosystems expressly
limits its warranty on Customer’s Equipment to cover only that portion of Equipment which had specific Services done by Thermosystems.These
warranties do not extend to any Equipment or service which has been repaired by others,abused,altered,or misused,or which has not been
properly maintained.These warranties are in lieu of all other warranties,expressed or implied,including,but not limited to,those of
merchantability and fitness for specific purpose, which are hereby specifically disclaimed.
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EQUIPMENT MAINTENANCE SCHEDULE
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Yorkville Public Library
TAG EQUIPMENT TYPE MANUFACTURER MODEL #SERIAL #QTY MAR|MAY JUN|AUG JUN|AUG SEP|NOV PROGRAM EMERGENCY
COVERAGE
CH1 Air Cooled Screw
Chiller Daikin AGS170C STNU060300243 1 N|A OP|Oil Operational (OP)Shutdown (SD)Inspection Not Included
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MAINTENANCE TASK LIST
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SCREW CHILLER - AIR COOLED
Annual Inspection:
- Check in with facility maintenance manager to discuss any operating issues or deficiencies.
- Check unit for proper operation, interlocks, controls, and excessive noise or vibration.
- Tighten all starter, motor, and control connections.
- Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating.
- Meg compressor motor and record readings.
- Check operation of crankcase heater.
- Inspect condition of motor, fan wheel (bent blades, debris, proper rotation and airflow).
- Check and Lubricate motor and fan bearings, screws, and motor mounts.
- Visually inspect coils for damage, obstructions, and cleanliness.
- Check relief valve(s) for leakage.
- Check operation of refrigerant cycle, pump-down cycle, controls, refrigerant charge and oil level.
- Ensure all safety and operating controls are set within factory specifications.
- Check microprocessor for proper setup and operation.
- Check operation of electronic expansion valve.
- Check operation of load/unload solenoid valves.
- Test differential oil pressure switch for proper setting.
- Check operation of compressor(s).
- Check condition of thermometers, and gauges. Compare with operating controls.
- Check sight glass(es) for flashing / moisture and/or oil presence.
- Inspect water piping and valves for leakage; check condition of unit and pipe insulation.
- Visually inspect units, piping, and accessories for any signs of oil or refrigerant leakage.
- Review all microprocessor diagnostic codes.
- Check flow switch devices and external pump interlocks for proper operation.
- Check evaporator and condenser flow rates, temperatures, interlocks, and safeties.
- Complete operating log of temperatures, pressures, voltages, amperages, and review all readings.
- Review services performed and report any uncorrected deficiencies to facility maintenance manager.
Operational Inspection:
- Check in with facility maintenance manager to discuss any operating issues or deficiencies.
- Check unit for proper operation, interlocks, controls, and excessive noise or vibration.
- Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating.
- Check operating and safety controls.
- Check operation of lubrication system and crankcase heater.
- Visually inspect coils for damage, obstructions, and cleanliness.
- Check evaporator and condenser flow rates.
- Review all microprocessor diagnostic codes.
- Check operation of electronic expansion valve.
- Check operation of load/unload solenoid valves.
- Check condition of thermometers, and gauges. Compare with operating controls.
- Check sight glass(es) for flashing / moisture and/or oil presence.
- Complete operating log of temperatures, pressures, voltages, amperages, and review all readings.
- Review services performed and report any uncorrected deficiencies to facility maintenance manager.
Preventative Maintenance:
- Spectrographic oil analyses for the indication of wear metals, acid content, and moisture.
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