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City Council Minutes 2001 10-25-01 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVELLE_ KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD, ON THURSDAY. OCTOBER 25.2001. Mayor Prochaska called the meeting to order at 7:07 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll- Ward I James Absent Sticka Present Ward 11 Burd Present Kot Present Ward III Anderson Present Mums Present Ward IV Besco Present Spears Present OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman. Kot tabled the Public Works Committee meeting minutes to the next City Council meeting due to the fact that there were two copies and both copies had errors. Mayor Prochaska added the approval of the August Treasurer Report to the agenda He also tabled the presentation of a service award to Luann Peters until the next City Council meeting so that members of the Human Resource Commission could be present for the award. COM[MMEE MEETING DATES Public Works Committee 6:30 P.M., Monday, November 19, 2001 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Tuesday, November 20, 2001 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6 :30 P.M., Tuesday, October 30, 2001 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M., Tuesday, November 13, 2001 City of Yorkville Conference Room 800 Game Farm Road CITIZEN COMMENTS: Mr. Don Burks of 421 Jackson Street, Yorkville addressed the Council with his concerns regarding the Property Maintenance Procedure approval. He had been following information in the newspapers regarding the inspection of individual's property and feels that telling individuals how to maintain their property is intrusive. He feels that there are mechanisms in place in the City — to handle these situations and that the inspections are an unnecessary expense. Alderman Munns stated that the inspections would be no additional cost to the City because the City Building Inspector, Bill Dettmer, will be incorporating the inspections into his current work schedule. Mayor Prochaska stated that the procedure would be reviewed and re- evaluated in one year At that time, if it is necessary, someone may be appointed to the inspection job. He also stated that there would be a town meeting held in January 2002 regarding this matter. Alderman Kot stated that the City codes have not changed but rather they are being reinforced. This procedure takes the burden off of residents having to call and report their neighbors i The Minutes of the Regular Meeting of the Citv Council - October 25.2001- nape 2 He stated that residents in his ward have pointed out property that needs improvement but no one has reported them Mayor Prochaska stated that reporting a neighbor is difficult for some people to do. He said it has been difficult to enforce the City's codes under the "complaint" system of reporting the offenders. PLANNING COAUMMION/ZONING BOARD OF APPEAUSIGN REVIEW BOARD Mayor Prochaska reported that the second workshop and joint meeting of the boards was held. They continued to look at the comprehensive plan. He stated that the next meeting/workshop would be held in January 2002. MINUTES FOR APPROVAL A motion was made by Alderman Anderson to accept and approve the City Council meeting minutes of October 11, 2001: seconded by Alderwoman Spears. Motion approved by a viva voce vote. A motion was made by Alderman Anderson to accept and approve the Committee of the Whole meeting minutes of October 4, 2001: seconded by Alderwoman Spears. Mayor Prochaska noted that he is referred to incorrectly in the COW minutes as "Chairman" instead of "Mayor" Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the bills from the bill list dated October 22, 2001. Checks in the amount of $239,676.41 (vendor), $84,729.64(payroll period ending 10/06101) total $ 324, 406.05: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, Kot -aye, Munms -aye, Sticky aye, Spears -aye, Anderson -aye REPORTS ATTORNEY'S REPORT No report. MAYOR'S REPORT Annointment of Finance Director Mayor Prochaska stated that the Administration Committee went through an extensive search and interview process for the Finance Director position. They recommended Mrs. Traci Pleckham for thejob. Mayor Prochaska requested a motion to approve the appointment of Traci Pleckham as Finance Director with a starting salary of $60,000.00 with a step increase of $3,000.00 on May 1, 2002 and second step increase of $2,000.00 on November 1, 2002 with a satisfactory review by the Mayor and completion of the recommended finance training before each step is approved. So moved by Alderman Sticky; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye _ Kendall Growth Conference Mayor Prochaska stated that he received information on the Kendall Growth Conference to be held on November 17, 2001 at the old Kendall County Courthouse from 8:00 A.M. to 2:15 P.M. He asked that anyone interested please contact Administrator's Assistant, Holly Baker, by November 9, 2001. Some of the items to be discussed are open space, the environment, water management, development and transportation. Eldamain Road Corridor Public Hearing Mayor Prochaska reported that there was going to be a Public Hearing held by Kendall County on November 5, 2001 for the Eldamain Road Corridor. The hearing was being held at 111 Fox Street at 7:00 P.M. _ I The Minutes of the Regular Meeting of the Citv Council - October 25.2001- cage 3 Defibrillators Mayor Prochaska reported that he met with representatives from Edward's Hospital and they are donating two defibrillators to the City. They suggested keeping one in a squad car and the other at a location where there is a large population of people. The hospital is looking to offer seminars to train individuals on using the machines. Presentation to Tonv Graft Mayor Prochaska presented former police chief, Tony Graff with his Police Chief Certificate from the Illinois Association ofPolice dated August 1, 2001. He congratulated him on achieving the certificate. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT Treasurer Allen was unable to attend. HT TQTci�b�2 -FA A11 EJIJS l�E @ve.ST RNU Per City Attorney Dan Kramer "s instructions, Mayor Prochaska entertained a motion to approve the Annual Treasurer's Report dated April 30, 2001 subject to any questions that the Council might have for Mr. Allen. So moved by Alderman Sticks seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye Mayor Prochaska entertained a motion for the approval on the Monthly Treasurer's Report for August 2001 as presented. So moved by Alderman Anderson: seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Burd -aye, Kot -aye CITY ADNMISTRATOR'S REPORT Finance Director — Administrator Graff thanked the Administration Committee for their efforts in finding a Finance Director for the City. He asked the Committee to send a letter to Pandolfi complimenting their employee, John Weber, for his assistance in aiding them in their interview process. He said he looked forward to working with Mrs. Pleckham starling January 2002. Mayor Prochaska noted that Mrs. Pleckham's starting date was not in the motion he read earlier. He sued that Attorney Kramer instructed him to amend the original motion. The mayor entertained a motion to amend the original motion to include the Finance Director's start date of January 2, 2002 and fifteen days of extended vacation after six months. So moved by Alderwoman Spears: seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye Mayor Prochaska introduced and welcomed Mrs. Pleckham. Downtown Studv Mr. Graff reported that the first community focus meeting regarding the downtown study would be held on Monday, October 29, 2001 at 7 :00 at the City Conference room. He stated that another meeting would be held on November 7, 2001 at 8:00 P.M. and that the downtown businesses and property owners were invited to attend. The last community meeting will be held on November 14, 2001 at 8:30 A.M. in the City Conference Room. DIRECTOR OF PUBLIC WORKS REPORT Eric Dhuse reported that the department would be finishing brush pick-up this week and that the last leaf pick -up for 2001 would be the week of November 13. He also reported that the department was flushing hydrants on the south side of town- CHIEF OF POLICE REPORT Child Safety Seats Chief Harold Martin reported that on October 20, 2001 the police department held a child's safety seat check. Officers Helland and Delaney conducted the check of thirteen safety seats and only one was installed correctly. The check was successful and the department is going to continue having them once or twice a month. The Minutes of the Regular Meeting of the Citv Council - October 25.2001- page 4 Career Conference Chief Martin reported that Officers Friddle and Hilt attended a career conference at Western Illinois University on October 15, 2001 and twenty -seven students were interested in applying to the department for employment. Officer Ikemire Chief Martin noted that Officer Ikemire was due back to work on November 13, 2001 following foot surgery. Girl Scout Workshop On November 10, 2001, the Girl Scouts are holding a workshop at Parkview Christian Academy. Chief Martin stated that the department would be sending representatives to the workshop to fingerprint the girls for their parents. They estimate 100 to 150 girls will be in attendance. Cong ratulations Chief Martin congratulated Mr. Graff on his Police Chief Certification. IDOT Grant Chief Martin reported that the Illinois Department of Transportation holds a drawing whenever they get a surplus of fiords from grants, etc. Yorkville won the drawing and was awarded $3,300.00, which will be used for an additional squad car video camera. Kennedy Road Accident Mayor Prochaska reported that the coroner notified the City that the death in the Kennedy Road accident was ruled as an accidental death. The coroner's report recommended that the curve be improved with warning signs, flashing warning lights, etc. The coroner asked for a response from the City so the Mayor asked that the matter be discussed at the Public Safety meeting. Alderman Anderson, ch airman of the committee, said the matter was on the agenda for their next meeting. COMMUNITY & LIAISON REPORT No report. OLD BUSINESS Mayor Prochaska stated that "Coffee with the Mayor" was very successful and he would be holding one last outdoor meeting, weather permitting, at the Riverfront Park on Saturday, October 27, 2001. He is looking for an indoor public location for the winter months and hoped that local businesses might be interested in hosting the coffee. He asked anyone interested in hosting to contact him. NEW BUSINESS None. COM IITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Proverty Maintenance Inspection Procedure Alderman Kot noted amendments needed in the procedure before making a motion. He indicated that Alderman Sticka pointed out that on the first page under "Rubbish and Garbage" it refers to "interior inspections" and this was never discussed. Alderman Kot asked to change that sentence to state "All exterior property and premises shall be free from any accumulation of rubbish and , garbage" and strike "and the interior of every structure". Administrator Graff stated that Building Inspector, Bill Dettmer, quoted verbatim from the 1996 BOCA (Building Official's and Code Administrator's) Codes and asked if the section number should also be struck. Attorney Kramer stated drat the section number didn't have to be in the procedure or it could remain but the procedure would need to include a statement to the effect that the codes are as modified by the City Council. Alderman Kot felt more comfortable taking out the section number. A motion was made by Alderman Kot to approve the Property Maintenance Inspection Procedure as presented: seconded by Alderman Munns. Alderman Besco questioned that the procedure stated that the standards were from the 1996 BOCO Codes. The Minutes of the Regular Meeting of the Citv Council - October 25.2001- cage 5 Mayor Prochaska stated that the City has not adopted the current BOCO Codes even though they are out Mr. Dett ner will be bringing the new codes before the Council. He asked if the procedure could state "standards currently set forth in the currently adopted BOCO Codes". Attorney Kramer stated that it would be better to state it that way. Administrator Graff clarified that the procedure would .read. "This program will be conducted only on the outside and will use the standards currently set forth in the currently adopted BOCO Codes for exterior property and rubbish and garbage - Section 303, 304 and 306 and as modified by the City Council. Alderman Kot rescinded the motion. A motion was made by Alderman Kot to approve the Property Maintenance Inspection Procedure as presented and amended: seconded by Alderman Munns. Alderman Kot thanked Alderman Mums for his effort m getting the procedure together . Mayor Prochaska reiterated that the City will see how this will work. Alderman Sticka stated that he had reservations about the procedure because citizens have expressed their concerns. He hoped that the inspectors will be as unobtrusive as possible. He also hoped that some of the residences and business that have been in violation of these standards for many years will now be addressed. Alderman Kot stated that he felt it was important that the City would do a good "PR" job on this r .� He expressed his hope that no one would be written up for a violation because the City had done a good job explaining the program to the residents of Yorkville. He has seen some residences that are bringing the whole neighborhood down and feels that it is good to try the p �&.a.— for a year. Mayor Prochaska stated that the program starts on January 1, 2002 and twill start with education first. The citizens will be educated through newsletters, meetings, etc. and inspections will not begin to March 1, 2002. Prairie Garden Letter of Credit Reduction A motion was made by Alderman Kot to approve Prairie Garden's Letter of Credit Reduction #1 as recommended by the City Engineer: seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes -7 Nays -0 Anderson -aye, Besco -aye, Bwd aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye CAT Backhoe Repair A motion was made by Alderman Kot to approve the repair of the CAT backhoe at a cost not to exceed $6,030.00: seconded by Alderman Mumrs. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burl aye, Kot -aye, Munns -aye, Spears -aye, Sticka aye, Anderson-aye Blackberry Creep Interceptor Proiect A motion was made by Alderman Kot to approve the intergovernmental agreement between the Yorkville Bristol Sanitary District and the United City of Yorkville for the Blackberry Creek interceptor project_ seconded by Alderman Besco. Alderman Kot noted that the Council had already approved the funding of this project but this is — for the intergovernmental agreement. Mayor Prochaska stated that this is an agreement between. the City and the sanitary district to look at the planning, designing and building of the interceptor. This has not been done yet so digging is awhile off. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka-aye, Anderson -aye, Besco -aye The Minutes of the Regular Meeting of the Citv Council - October 25.2001- naCe 6 BKFD Drivewav Pronosal A motion was made by Alderman Kot to approve the Bristol- Kendall driveway construction project not to exceed $4,500.00: seconded by Alderman Sticks Mayor Prochaska commented that this is a good project because it will add safety to the Route 47 area by the fire department. This will allow the fire trucks to come out at a controlled intersection. Administrator Graff commented that this was an IDOT recommendation. Motion approved by a roll call vote. Ayes -7 Nays-0 Kot -aye, Munns -aye, Spears -aye, Sticka-We, Anderson-aye, Besco -aye, Burd aye Public Works Policies A motion was made by Alderman Kot to accept the Public Works Policies as written for special brush pick -up, turf repair, and filling of resident's swimming pools as previously approved: seconded by Alderman Munns. Alderman Kot noted that this came before the Council about a month ago and the Council authorized the Public Works Director to put the policies together. He commented that he liked the format of the policies because they are easy to read and understand and he would like to continue doing polices in this manner. Administrator Graff commented that the City Attorney reviewed these policies. Motion approved by a roll call vote. Ayes -7 Nays-0 Kot -aye, Mums -aye, Spears -aye, Sticka-aye, Anderson -aye, Besco -aye, Burd aye Beecher Water Main Proiect A motion was made by Alderman Kot to approve the Beecher water main project costs for materials and services not to exceed $25,000.00 as approved by the Public Works Committee: seconded by Alderman Sticka. Mayor Prochaska commented that the City went for three quotes but only two were received- The bids were over the statutory limit of $10,000.00 and a two - thirds majority vote is needed to pass. Motion approved by a roll call vote. Ayes -7 Nays-0 Anderson -aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye, Sticka-We ECONOMIC DEVELOPMENT COMMITTEE REPORT Minutes for Anuroval A motion was made by Alderman Sticka to accept the Economic Development Committee meeting minutes from October 16, 2001: seconded by Alderman Anderson. Motion approved by a viva voce vote. (Resolution) 2001 -58 Cannonball Estates Final Plat A motion was made by Alderman Sticka to approve the Resolution for PC 2001 -17 Cannonball Estates - Unit 2, Final. Plat as recommended by the City Engineer: seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes -7 Nays -0 Minns -aye, Spears -aye, Sticka -aye, Anderson -aye, Besco -aye, Surd aye, Kot aye PUBLIC SAFETY COMMITTEE DEPORT (Ordinance) 2001 -52 Police Pension Fund A motion was made by Alderman Anderson to approve an Ordinance creating and establishing a police pension fund: seconded by Alderman Kot. Mayor Prochaska commented that this pension fiord was being created because the population of Yorkville has gone over 5000. Administrator Graff questioned if the motion should include the creation of a board of trustees. Attorney Kramer stated that the motion should include this. The Minutes of the Regular Meeting of the Citv Council - October 25.2001 - aage 7 Alderman Kot withdrew his second A motion was made by Alderman Anderson to approve an Ordinance creating and establishing a police pension fund and creating a board of trustees for the fund: seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Sticka -aye, Anderson -aye, Besco-aye, Burd -aye, Kot-aye, Munns -aye Police Department Records Clerk —', A motion was made by Alderman Anderson to authorize and provide authority to the Chief of Police to hire a full time Police Records Clerk after November 1, 2001: seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -7 Nays-0 Sticka -aye, Anderson-aye, Besco -aye, Burd -aye, Kot -aye, Munns -aye, Spears -aye ADMINISTRATION COMMITTEE REPORT Minutes for Approval A motion was made by Alderwoman Spears to approve the Administration Committee meeting dated September 19, 2001 as corrected and October 9, 2001 as presented: seconded by Alderwoman Burd_ Motion approved by a viva voce vote. ADDITIONAL BUSINESS Administrator Graff reminded the Council that their paychecks would be available on October 31, 2001 and would be placed in their mailboxes. Mayor Prochaska reminded everyone that Halloween trick -or -treat hours were 4:00 P.M- to 7:00 P.M. on October 31, 2001; business trick -or- treating would be held Saturday, October 27, 2001 from 10.00 A.M. to 1 - 00 P.M. and the Halloween egg hunt would be Saturday, October 27, 2001 at 7:00 P.M. at the Town Square Park ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Sticka: seconded by Alderman Besco. Motion approved by a viva voce vote. Meeting adjourned at 8 :00 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING October 25, 2001 PLEASE SIGN IN! L 0 NAME: ADDRESS: yn COLO ►vim aSl J10-U SIGNIN e S�— lh