Loading...
Public Works Packet 2019 08-20-19 Special AGENDA SPECIAL PUBLIC WORKS COMMITTEE MEETING JOINT MEETING OF THE UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE AND THE KENDALL COUNTY HIGHWAY COMMITTEE Tuesday, August 20, 2019 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: New Business: 1. PW 2019-52 Galena Road / Kennedy Road / Mill Road 2. PW 2019-53 Mill Road Resurfacing Old Business: Additional Business: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET SPECIAL PUBLIC WORKS COMMITTEE Tuesday, August 20, 2019 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2019-52 Galena Road / Kennedy Road / Mill Road □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2019-53 Mill Road Resurfacing □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2019-52 Galena Road / Kennedy Road / Mill Road Special Public Works Committee – August 20, 2019 A discussion will take place at the meeting. Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2019-53 Mill Road Special Public Works Committee – August 20, 2019 Majority Consideration of Approval Consideration of Bid Award and General Discussion Brad Sanderson Engineering Name Department The purpose of this memo is to present the bid results taken from Kendall County as well as to discuss an update on the overall project. Patching and Resurfacing Bid Results Bids were received by Kendall County on August 9th. The detailed bid tab is attached. Geneva Construction is the apparent low bidder in the amount of $140,797.50. The bids were above the engineer’s estimate. The cost per ton of the surface mix was $84 as compared to $63 for the 2019 RTBR program. In discussions with the County Engineer, there may be way to save $10-15,000 by modifying the paving and pavement marking specifications that were included in the base bid. These base bid items included higher end paving and pavement marking specifications that may not be needed since this is a temporary fix. A detailed discussion is anticipated at the Committee Meeting. Overall Project Update The plans and specifications for the overall project are at 95% and we would be able to schedule a bid letting in a short period of time. Based on the current design, there are three (3) parcels of land that are needed for right-of-way acquisition. As of the date of this memo, two (2) of the parcels have agreed to terms and are in the process of being finalized. The parcels acquired are on the eastern portion of the project. The acquisition of the third parcel had been placed on hold pending the County’s roundabout review. There are utility relocates that need to occur with the roadway reconstruction. We are nearing approval of the Comed relocation permit. Once the permit is approved, the relocates will then be scheduled. We are anticipating that this will be complete by Spring 2020. There are railroad crossing improvements that are necessary as part of this project. The BNSF has provided us with a complete list of the improvements required along with their costs. We are awaiting a formal agreement from them for approval by the City Council. It should be noted that work can proceed on either side of the railroad right-of-way without an agreement. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: August 14, 2019 Subject: Mill Road There was recent discussion at the County’s Transportation Committee meeting held on August 13th regarding improvements at the Galena and Kennedy Road intersection. Generally, it is our understanding that the results of the analysis and discussion were as follows:  The 4-legged roundabout concept (Galena, Kennedy and Mill) will not work as a single lane roundabout.  The preferred concept is a traditional intersection at Galena and Kennedy (Signal) with the originally planned realigned Mill Road connecting to Kennedy. There was also discussion that perhaps this intersection would be suited for a roundabout. It is anticipated that a meeting will be held with Kendall County officials to further discuss. The funding of the City’s portion of the project is tied into the Grande Reserve development. It is our understanding that the development remains committed to fronting the funds, however this will most likely not occur until a revised annexation agreement has been approved. We further understand that an application will be submitted to the City soon. A detailed discussion is anticipated at the Committee Meeting. AGENCY:KENDALL Builders Asphalt, LLC D Construction Inc. Geneva Construction Co. SECTION:19-00000-03-GM, Mill Road 4413 Roosevelt Rd. 1488 S. Broadway P. O. Box 998 DATE:August 9, 2019 Hillside, IL 60162 Coal City, IL 60416 Aurora, IL 60507 TIME:10:00 A.M. LOW BIDDER Item Description Unit Quantity Unit Price Total Unit Price Total Unit Price Total Unit Price Total 40600290 BIT MATL (TACK COAT)POUND 5,000.0 0.50 2,500.00 0.01 50.00 0.01 50.00 0.01 50.00 40600400 MIX CR JTS FLANGEWYS TON 20.0 250.00 5,000.00 385.00 7,700.00 290.00 5,800.00 220.00 4,400.00 40600982 HMA SURF REM BUTT JT SQ YD 100.0 25.00 2,500.00 38.00 3,800.00 15.00 1,500.00 20.00 2,000.00 406003535 P HMA SC "D" N50 TON 1,250.0 70.00 87,500.00 84.00 105,000.00 88.00 110,000.00 84.00 105,000.00 40800050 INCIDENTAL HMA SURF TON 30.0 125.00 3,750.00 130.00 3,900.00 95.00 2,850.00 150.00 4,500.00 48101200 AGG SHLDS B TON 375.0 30.00 11,250.00 40.00 15,000.00 30.00 11,250.00 33.00 12,375.00 70100460 TRAF CONT - PROT 701306 L SUM 1.0 2,000.00 2,000.00 2,140.25 2,140.25 4,000.00 4,000.00 1,800.00 1,800.00 70300100 SHORT TERM PAVT MKING FOOT 500.0 1.00 500.00 1.75 875.00 1.00 500.00 0.75 375.00 70301000 WORK ZONE PAVT MK REM SQ FT 167.0 2.50 417.50 3.25 542.75 1.00 167.00 2.50 417.50 78009004 MOD URETH PM LINE 4"FOOT 13,000.0 0.35 4,550.00 0.76 9,880.00 0.63 8,190.00 0.76 9,880.00 TOTALS: 119,967.50 148,888.00 144,307.00 140,797.50 NAME & ADDRESS OF BIDDERS TABULATION OF BIDS APPROVED ENGINEER'S ESTIMATE BNSF RRAnna MariaJ u s t i c e M a t l o c kShoegerCrookerPreston GrandeBaileyBeresfordEvansBig RockSeeleyHollyH a v e n h i l l K e n n e d y AllegianceMillPine RidgeBradyL e h ma nTuscany HighlandB i s s e l BerrywoodGalenaEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conEXHIBIT 5LOCATION MAPDATE:MARCH 2018United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usMILL ROADRECONSTRUCTIONUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1726PATH:H:/GIS/PUBLIC/YORKVILLE/2017/YO1726_ MILL RD EXHIBIT A.MXDFILE:fffääNORTHGALENA / KENNEDYINTERSECTION IMPROVEMENTSKENDALL COUNTY CONSTRUCTION ANTICIPATED 2020