Public Works Packet 2019 08-20-19 Special
AGENDA
SPECIAL PUBLIC WORKS COMMITTEE MEETING
JOINT MEETING OF
THE UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE
AND THE KENDALL COUNTY HIGHWAY COMMITTEE
Tuesday, August 20, 2019
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
New Business:
1. PW 2019-52 Galena Road / Kennedy Road / Mill Road
2. PW 2019-53 Mill Road Resurfacing
Old Business:
Additional Business:
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
SPECIAL PUBLIC WORKS COMMITTEE
Tuesday, August 20, 2019
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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NEW BUSINESS:
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1. PW 2019-52 Galena Road / Kennedy Road / Mill Road
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2019-53 Mill Road Resurfacing
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2019-52
Galena Road / Kennedy Road / Mill Road
Special Public Works Committee – August 20, 2019
A discussion will take place at the meeting.
Bart Olson Administration
Name Department
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2019-53
Mill Road
Special Public Works Committee – August 20, 2019
Majority
Consideration of Approval
Consideration of Bid Award and General Discussion
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present the bid results taken from Kendall County as well as to
discuss an update on the overall project.
Patching and Resurfacing Bid Results
Bids were received by Kendall County on August 9th. The detailed bid tab is attached. Geneva
Construction is the apparent low bidder in the amount of $140,797.50. The bids were above the
engineer’s estimate. The cost per ton of the surface mix was $84 as compared to $63 for the
2019 RTBR program.
In discussions with the County Engineer, there may be way to save $10-15,000 by modifying the
paving and pavement marking specifications that were included in the base bid. These base bid
items included higher end paving and pavement marking specifications that may not be needed
since this is a temporary fix.
A detailed discussion is anticipated at the Committee Meeting.
Overall Project Update
The plans and specifications for the overall project are at 95% and we would be able to schedule
a bid letting in a short period of time.
Based on the current design, there are three (3) parcels of land that are needed for right-of-way
acquisition. As of the date of this memo, two (2) of the parcels have agreed to terms and are in
the process of being finalized. The parcels acquired are on the eastern portion of the project.
The acquisition of the third parcel had been placed on hold pending the County’s roundabout
review.
There are utility relocates that need to occur with the roadway reconstruction. We are nearing
approval of the Comed relocation permit. Once the permit is approved, the relocates will then be
scheduled. We are anticipating that this will be complete by Spring 2020.
There are railroad crossing improvements that are necessary as part of this project. The BNSF
has provided us with a complete list of the improvements required along with their costs. We are
awaiting a formal agreement from them for approval by the City Council. It should be noted that
work can proceed on either side of the railroad right-of-way without an agreement.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: August 14, 2019
Subject: Mill Road
There was recent discussion at the County’s Transportation Committee meeting held on August
13th regarding improvements at the Galena and Kennedy Road intersection. Generally, it is our
understanding that the results of the analysis and discussion were as follows:
The 4-legged roundabout concept (Galena, Kennedy and Mill) will not work as a single
lane roundabout.
The preferred concept is a traditional intersection at Galena and Kennedy (Signal) with
the originally planned realigned Mill Road connecting to Kennedy. There was also
discussion that perhaps this intersection would be suited for a roundabout.
It is anticipated that a meeting will be held with Kendall County officials to further discuss.
The funding of the City’s portion of the project is tied into the Grande Reserve development. It
is our understanding that the development remains committed to fronting the funds, however this
will most likely not occur until a revised annexation agreement has been approved. We further
understand that an application will be submitted to the City soon.
A detailed discussion is anticipated at the Committee Meeting.
AGENCY:KENDALL Builders Asphalt, LLC D Construction Inc. Geneva Construction Co.
SECTION:19-00000-03-GM, Mill Road 4413 Roosevelt Rd. 1488 S. Broadway P. O. Box 998
DATE:August 9, 2019 Hillside, IL 60162 Coal City, IL 60416 Aurora, IL 60507
TIME:10:00 A.M. LOW BIDDER
Item Description Unit Quantity Unit Price Total Unit Price Total Unit Price Total Unit Price Total
40600290 BIT MATL (TACK COAT)POUND 5,000.0 0.50 2,500.00 0.01 50.00 0.01 50.00 0.01 50.00
40600400 MIX CR JTS FLANGEWYS TON 20.0 250.00 5,000.00 385.00 7,700.00 290.00 5,800.00 220.00 4,400.00
40600982 HMA SURF REM BUTT JT SQ YD 100.0 25.00 2,500.00 38.00 3,800.00 15.00 1,500.00 20.00 2,000.00
406003535 P HMA SC "D" N50 TON 1,250.0 70.00 87,500.00 84.00 105,000.00 88.00 110,000.00 84.00 105,000.00
40800050 INCIDENTAL HMA SURF TON 30.0 125.00 3,750.00 130.00 3,900.00 95.00 2,850.00 150.00 4,500.00
48101200 AGG SHLDS B TON 375.0 30.00 11,250.00 40.00 15,000.00 30.00 11,250.00 33.00 12,375.00
70100460 TRAF CONT - PROT 701306 L SUM 1.0 2,000.00 2,000.00 2,140.25 2,140.25 4,000.00 4,000.00 1,800.00 1,800.00
70300100 SHORT TERM PAVT MKING FOOT 500.0 1.00 500.00 1.75 875.00 1.00 500.00 0.75 375.00
70301000 WORK ZONE PAVT MK REM SQ FT 167.0 2.50 417.50 3.25 542.75 1.00 167.00 2.50 417.50
78009004 MOD URETH PM LINE 4"FOOT 13,000.0 0.35 4,550.00 0.76 9,880.00 0.63 8,190.00 0.76 9,880.00
TOTALS: 119,967.50 148,888.00 144,307.00 140,797.50
NAME & ADDRESS OF BIDDERS
TABULATION OF BIDS
APPROVED
ENGINEER'S
ESTIMATE
BNSF RRAnna MariaJ u s t i c e
M a t l o c kShoegerCrookerPreston
GrandeBaileyBeresfordEvansBig RockSeeleyHollyH a v e n h i l l
K e n n e d y AllegianceMillPine RidgeBradyL e h ma nTuscany
HighlandB i s s e l BerrywoodGalenaEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conEXHIBIT 5LOCATION MAPDATE:MARCH 2018United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usMILL ROADRECONSTRUCTIONUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1726PATH:H:/GIS/PUBLIC/YORKVILLE/2017/YO1726_ MILL RD EXHIBIT A.MXDFILE:fffääNORTHGALENA / KENNEDYINTERSECTION IMPROVEMENTSKENDALL COUNTY CONSTRUCTION ANTICIPATED 2020