Public Works Committee Minutes 2019 07-16-19Page 1 of 3
APPROVED 8/20/19
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, July 16, 2019, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joe Plocher Alderman Jackie Milschewski
Alderman Ken Koch Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson Public Works Director Eric Dhuse
Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI
Other Guests:
Katie Finlon, Kendall County Record
The meeting was called to order at 6:00pm by Chairman Joe Plocher.
Citizen Comments: None
Previous Meeting Minutes: June 18, 2019
The minutes were approved as presented.
New Business:
1. PW 2019-45 Water Department Reports for April, May and June 2019
Mr. Dhuse said these were normal reports for the IEPA and that the average daily per capita usage has
risen in the warmer weather. This moves to the City Council.
2. PW 2019-46 Capital Improvement Summary
Mr. Sanderson said this is the quarterly update. Some Rt. 71 construction started this week according
to Mr. Dhuse, with the real construction starting very soon. Social media comments have questioned
why all the road projects in the area are occurring simultaneously. Mr. Olson commented that the state
planned to do all three at the same time.
3. PW 2019-47 Quarterly Bond and Letter of Credit Reduction Summary
These are routine quarterly reports. No further discussion.
4. PW 2019-48 Cedarhurst Living – Acceptance of Public Improvements
The punchlist is done and Mr. Sanderson recommended acceptance of the water main and sidewalk
along with a letter of credit reduction. This moves to the City Council.
5. PW 2019-49 Re-Piping of Water Main and Demolition of Well #3 Building – Change Order No. 1
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Mr. Sanderson reported a contract was awarded a year ago to Performance Pipeline. This is the
balancing change order reflecting a decrease of over $14,000. He recommended approval and the final
payment will be made.
6. PW 2019-50 Mill Road Intergovernmental Agreement
The County Board has approved the draft agreement for Mill Road improvements, said Mr. Olson.
They recommend a full overlay for Mill Rd. from Kennedy Rd. to the city limits near Oswego. The
agreement gives the city the ability to re-bid or modify the scope if a roundabout is desired. The
County is doing all engineering work at no cost to the city. The project should be done in the next few
months. Alderman Koch asked how much is being saved since the County is doing the engineering. It
is being done in-house and will save the city about $5,000 to $10,000. This moves to the City Council.
7. PW 2019-51 Heustis Street Stop Sign
Alderman Milschewski stated that vehicles are not stopping at the Heustis/VanEmmon stop signs even
with the blinking lights. She asked about rumble strips/grooves in the pavement, however, they are
usually reserved for higher traffic areas. She also noted that motorcyclists have also blocked the
intersection to allow other cyclists to all proceed at one time. Alderman Koch said a photo flash gets
drivers' attention and an empty squad car was also suggested. This matter will be forwarded to the
Chief of Police.
Old Business:
1. PW 2018-102 East Alley Parking Lot - Update
Mr. Olson said the easement draft has been started, but the city is waiting for further information. A
1996 recorded document was found by an EEI surveyor and suggests the area on which the easement
would be located, might require the developer to turn it over to the city. The document labeled the area
as an access and a formal dedication may be needed. This will move to the August 13th City Council
meeting.
2. PW 2019-27 Crosswalk at Route 47 and Main Street
There is no IDOT update at this time, however, their latest response was “no” to the crosswalk request.
Mr. Sanderson suggested writing a letter to IDOT as the next step.
3. PW 2019-28 Plow Trucks – Purchase Authorization and FY 20 Budget Amendment
Mr. Olson said there is a $91,000 surplus in the FY 19 Public Works capital fund that has to be used.
One idea is to repair two trucks to gain an additional 3-5 years of use and also authorize the purchase of
one new plow truck. He discussed possible payment arrangements and will discuss further with the
Finance Director. He said the idea will be revisited after the final 2019 FY numbers are available. Mr.
Olson said the $91,000 overage was a result of impact fees and commitments from Raintree and
Grande Reserve. Mr. Dhuse was in agreement with rehabbing trucks and said it will take 10-12 months
to receive the new truck. The committee was OK with the recommendations.
4. PW 2019-41 Chemical Feed Systems – NSF Information
This is information relating to the discussion last month. The City Council approved this item already.
Additional Business:
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Alderman Koch asked if there was follow-up information on the Windett Ridge street lights. Mr.
Dhuse replied that the construction manager has turned them over to the land group for repair.
As a follow-up to a discussion last month, Alderman Tarulis reported that people are parking over the
newly striped parking areas on McHugh Road. Mr. Dhuse will work on signs and police enforcement.
There was no further business and the meeting was adjourned at 6:31pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker