Library Board Packet 2019 09-09-19
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
September 9, 2019- 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
Physical Facilities
12. Unfinished Business
Digital Sign Schedule
Min-Golf Event Update
E-Rate Site Visits
13. New Business
Approve October 11th Closing for Staff Day
Mechanical Overview of the Library Building/Maintenance
Proposal by R.J. O’Neil presented by Kevin Baumann
(tabled from last month)
Thermosystems Maintenance Contract Renewal
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal
counsel for the public body, including hearing testimony on a complaint lodged against
an employee of the public body, or against legal counsel for the pub lic body to
determine its validity.
15. Adjournment
Page 1 of 1
DRAFT
Yorkville Public Library
Special Meeting, Board of Trustees
Monday, August 12, 2019, 6:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The special meeting was called to order at 6:03pm by President Darren Crawford.
Roll Call:
Theron Garcia-yes, Jason Hedman-yes, Julie Brendich-yes, Wamecca Rodriguez-yes, Russ Walter-yes,
Darren Crawford-yes
Absent: Krista Danis, Ryan Forristall, Susan Chacon
Recognition of Visitors: None
Public Comment: None
Staff Comment: None
Executive Session:
President Crawford made a motion to enter into Executive Session for the discussion of minutes of
meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body
of the minutes or semi-annual review of the minutes. Mr. Walter seconded the motion and the Session
began at 6:04pm.
New Business
Review of the Executive Session Minutes
The Executive Session concluded at 6:19pm on a motion by Mr. Crawford and second by Mr. Walter
and approved on a voice vote. After reviewing the sealed minutes, President Crawford moved to
release the following dates: January 8, 2018, July 9, 2018 and January 14, 2019. All remaining
Executive Session minutes will remain sealed at this time. Trustee Hedman seconded the motion.
Roll call: Hedman-yes, Brendich-yes, Rodriguez-yes, Walter-yes, Crawford-yes, Garcia-yes.
Carried 6-0.
Adjournment:
There was no further business and the meeting was adjourned at 6:21pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DRAFT
Yorkville Public Library
Board of Trustees
Monday, August 12, 2019 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum
was established.
Roll Call: Julie Brendich-yes, Wamecca Rodriguez-yes, Russ Walter-yes, Susan Chacon-yes, Darren
Crawford-yes, Ryan Forristall-yes, Theron Garcia-yes, Jason Hedman-yes
Absent: Krista Danis
Others Present:
Library Director Elisa Topper, Circulation Manager Sharyl Iwanski-Goist, Friends of the Library
member Judy Somerlot, Mayor John Purcell, City Liaison Daniel Transier, Boy Scout Daniel Chacon,
Carol Kicher, Kylyn's Ridge
Recognition of Visitors: President Crawford recognized the library staff and guests.
Amendments to the Agenda: None
Minutes: July 8, 2019
Ms. Garcia moved to approve the July 8, 2019 minutes as presented and Mr. Hedman seconded.
Roll call: Rodriguez-yes, Walter-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-yes, Hedman-
yes, Brendich-yes. Carried 8-0.
Correspondence:
Ms. Topper mentioned a Kendall Chronicle article which will be discussed later in the meeting.
Included in the agenda packet is an invitation to attend Open Meetings Act training.
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Treasurer Chacon said all items that can be controlled are on track. She said the chiller invoice is not
included in this report and that she was missing some pages from the report.
Payment of Bills
Mr. Walter moved and Ms. Garcia seconded a motion to pay the bills as follows:
$22,299.75 Accounts Payable
$37,871.01 Payroll
$60,170.76 TOTAL
Roll call: Walter-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes, Brendich-
yes, Rodriguez-yes. Carried 8-0. Page 1 of 3
Mayor Purcell thanked all the Board members for their service and said he sincerely appreciates the
Board members since it is difficult to find volunteers. Ms. Topper said she has invited him to the ice
cream social. The Mayor, Bart Olson and Ms. Topper recently met and discussed library
operations/goals and collaboration with other city departments.
Report of the Library Director:
Ms. Topper reported the following highlights:
1. While cleaning chiller parts, Thermosystems discovered problem with Soft Start Chassis
Starter. Starter needs to be replaced at cost of $6,723.
2. Stanley Steemer will steam clean bathrooms.
3. Quote received for cleaning outside of windows, includes spider repellent solution.
4. Will start exploring cost for new phone system, some calls are failing.
5. Kendall Chronicle wrote article about teen program. Some information was incorrect, reporter
was contacted, but did not respond. Ms. Topper will write a letter to the editor and request
clarification.
6. Ice cream social to be held September 14 from 2-4pm. Tickets will be given for ice cream and
prizes.
7. Ms. Topper said she will be unable to attend the September 9th Board meeting due to a family
member's surgery out of state.
8. A recent meeting was held with the Mayor, Bart Olson and Ms. Topper.
9. New Board member Julie Brendich had an orientation session with Ms. Topper.
10. Employee recently resigned since she is moving, job is currently posted. Three more
employees will be leaving in the next 4-6 months for various reasons.
11. A patron was recently locked inside the library after closing hours. This triggered the alarm,
police responded and conducted walk-through. An email was sent to staff to check the building
before closing and Ms. Topper commended the staff for handling appropriately.
City Council Liaison No report
Standing Committees: No meetings
Unfinished Business:
Digital Sign Update
Digging will start August 26 and the sign should be installed by September 2nd. Ms. Topper said
Aurora Sign Company has been very competent.
Mini-Golf Event Plans
Ms. Somerlot met with Ms. Topper, Tim Evans, Shay Remus and Tiffany Forristall to discuss plans for
mini-golf. Ms. Forristall will coordinate with the Friends group. Ms. Somerlot also met with City
Finance Director Rob Fredrickson and the Friends Executive Group to discuss compensation for Ms.
Forristall. She will receive a certain amount plus a percentage of the profits. In another matter, Ms.
Somerlot said the 11th annual used book sale will be held on Labor Day weekend. There will be many
volunteers and more are needed. The Friends group has also approved a total of $3,085 for various
library needs. She thanked all for their support of mini-golf.
Mural Design/Content
Ms. Iwanski-Goist spoke with the muralist and indicated a possible change for the mural and the
muralist said he would ask for additional funding for a concept change. The Kendall Arts Guild will
work on the additional funding and come back with more ideas since the Board decided to move away
from the original idea of painting authors. Ms. Brendich suggested crowd sourcing info from patrons.
Page 2 of 3
E-Rate Update
Mr. Walter reported on this topic and said a form had been filed to improve the wireless network,
replace what the library has and add more access points. Two companies responded and a library walk-
through will tentatively be held on August 24th and 26th. There is a time limit to submit information
and the e-rate consultant will review the proposals. The project will not be done until next year.
New Business:
Mechanical Overview of the Library Building/Maintenance
Proposal by R.J. O'Neil presented by Kevin Baumann (tabled from last month)
The representative was not present.
Thermosystems Maintenance Contract Renewal
Ms. Topper had met with a rep from Thermosystems and she stated the company is only maintaining
the chiller, not cleaning the coils and they do not maintain any other mechanicals. Under a contract,
they would come four times a year. O'Neil would come twice a year and cover all the equipment. The
current contract with Daikin (who was bought by Thermosystems) expires August 31st. She also said if
there is no contract, there is no priority regarding service. She said the communications and service
with Thermosystems has been very poor. The Thermosystems proposal wants to train the Facility
Manager to troubleshoot chiller problems. Ms. Topper will be meeting with a company this week for
quotes on chiller screens to prevent cottonwood seeds from clogging it. Ms. Topper will obtain
references from O'Neil and report to the Board in September. She will also ask the city who they use.
Executive Session: None
Additional Business:
Ms. Topper told Board members they could pull up the entire agenda packet from the city website
(since pages were missing from some copies). She also noted there is a reception for the new Chief of
Police on August 13th at 6pm. She will eventually set up a meeting with the Chief. On October 11th
the library will be closed for a training session on homelessness.
Adjournment:
There was no further business and the meeting adjourned at 7:50pm on a motion and second by Mr.
Crawford and Mr. Walter, respectively.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 3 of 3
DATE: 08/15/19 UNITED CITY OF YORKVILLE PAGE: 1TIME: 09:53:07 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900078 FNBO FIRST NATIONAL BANK OMAHA 08/25/19 082519-A.HERNANDEZ 07/31/19 01 HOME DEPO-FENDER WASHER, NUTS, 79-790-56-00-5640 45.88 02 BOLTS ** COMMENT ** INVOICE TOTAL: 45.88 * 082519-A.SIMMONS 07/31/19 01 LIBERTY MUTUAL-SURETY BOND 82-820-54-00-5462 456.00 02 RENEWAL ** COMMENT ** 03 CIVIC PLUS-ANNUAL REWAL FEE 01-640-54-00-5450 130.28 04 FOR SSL CERTIFICATE ** COMMENT ** 05 ALARM DETECTION 23-216-54-00-5446 529.44 06 SYSTEMS-JUL-SEPT MONITORING AT ** COMMENT ** 07 800 GAME FARM RD ** COMMENT ** 08 ALARM DETECTION 23-216-54-00-5446 136.83 09 SYSTEMS-JUL-SEPT MONITORING AT ** COMMENT ** 10 102 ED VAN EMMON ** COMMENT ** 11 JUL 2019 POSTAGE 01-210-54-00-5452 3.30 12 JUL 2019 POSTAGE 51-510-54-00-5452 12.65 13 JUL 2019 POSTAGE 01-220-54-00-5452 1.65 14 JUL 2019 POSTAGE 01-120-54-00-5452 37.40 15 VERIZON-JUN 2019 IN CAR UNITS 01-210-54-00-5440 720.22 16 VERIZON-JUN 2019 MOBILE PHONES 01-220-54-00-5440 279.71 17 VERIZON-JUN 2019 MOBILE PHONES 01-210-54-00-5440 972.18 18 VERIZON-JUN 2019 MOBILE PHONES 79-795-54-00-5440 72.98 19 VERIZON-JUN 2019 MOBILE PHONES 51-510-54-00-5440 309.28 20 VERIZON-JUN 2019 MOBILE PHONES 52-520-54-00-5440 38.01 21 TARGET-BUDGET BINDERS 01-110-56-00-5610 3.70 22 SERVICE PRINTING-POSTAGE FOR 79-795-54-00-5426 3,303.01 23 FALL CATALOGS ** COMMENT ** 24 GO DADDY-RENEWAL FOR ONLINE 01-640-54-00-5450 199.99 25 SECURITY CERTFICATES ** COMMENT ** INVOICE TOTAL: 7,206.63 * 082519-B.OLSEM 07/31/19 01 TRIBUNE-SUBSCRIPTION RENEWAL 01-110-54-00-5460 91.00 INVOICE TOTAL: 91.00 * 082519-B.PFIZENMAIER 07/31/19 01 FBI LEEDA-SLI CLASS -STROUP 01-210-54-00-5412 695.00 02 AMERICAN TIRE-REPLACED FUEL 01-210-54-00-5495 1,375.26 03 PUMP, PERFORMED ALIGNMENT ** COMMENT ** 04 AMERICAN TIRE-REPLACED SENSOR 01-210-54-00-5495 195.55 05 AMERICAN TIRE-OIL CHANGE 01-210-54-00-5495 199.48 06 AMERICAN TIRE-OIL CHANGEM 01-210-54-00-5495 1,099.98 07 REPLACED IDLER ARM, SERPENTINE ** COMMENT ** 08 BELT, MOUNTED AND BALNCED ** COMMENT ** 09 TIRES ** COMMENT ** 10 AMERICAN TIRE-MOUNT TIRES 01-210-54-00-5495 125.02 11 AMERICAN TIRE-ELECTRICAL 01-210-54-00-5495 312.87Page 1 of 10
DATE: 08/15/19 UNITED CITY OF YORKVILLE PAGE: 2TIME: 09:53:07 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900078 FNBO FIRST NATIONAL BANK OMAHA 08/25/19 082519-B.PFIZENMAIER 07/31/19 12 DIAGNOSTIC ON CO0LING SYSTEM ** COMMENT ** 13 HOME DEPO-REFRIGERATOR 23-216-56-00-5656 1,218.00 14 AMERICAN TIRE-OIL CHANGE 01-210-54-00-5495 48.15 15 AMERICAN TIRE-DIAGNOSTIC WORK 01-210-54-00-5495 70.00 16 AMERICAN TIRE-MOUNT TIRES 01-210-54-00-5495 86.72 17 BATERIES PLUS-BATTERIES 01-210-56-00-5620 12.99 18 AMAZON-DOG LEASH, GLOVES 01-210-56-00-5620 32.67 19 STEVEN-EMBROIDERY 01-210-56-00-5600 80.00 20 AMERICAN TIRE-REPLACE FRONT 01-210-54-00-5495 64.21 21 TIRES ** COMMENT ** 22 AMERICAN TIRE-TIRES MOUNTED 01-210-54-00-5495 86.10 23 AMERICAN TIRE-TIRES MOUNTED 01-210-54-00-5495 32.78 24 AMAZON-TACTICAL PANTS- 01-210-56-00-5600 47.49 25 KETCHMARK ** COMMENT ** 26 AMAZON-RECEIPT BOOK, MEASURING 01-210-56-00-5620 77.07 27 WHEEL ** COMMENT ** 28 AMAZON-FIRST AID SUPPLIES 01-210-56-00-5620 142.91 29 ILACP-ANNUAL MEMBERSHIP DUES 01-210-54-00-5460 220.00 30 AMERICAN TIRE-BRAKE REPAIR, 01-210-54-00-5495 455.96 31 OIL CHANGE ** COMMENT ** INVOICE TOTAL: 6,678.21 * 082519-D.SMITH 07/31/19 01 ELBURN RADIATOR-REPAIR CORNER 79-790-54-00-5495 668.79 02 SEAM LEAK & RESOLDER SIDE RAIL ** COMMENT ** INVOICE TOTAL: 668.79 * 082519-E.DHUSE 07/31/19 01 ZORO-SKID SPRAYER 01-410-56-00-5640 659.33 02 NAPA#230390-BATTERY 79-790-56-00-5640 51.52 03 NAPA#230831-OIL, RELAY 01-410-56-00-5628 39.76 04 NAPA#230955-BOXED MINIATURES 01-410-56-00-5628 2.86 05 NAPA#230949-BOXED MINIATURES 01-410-56-00-5628 9.87 06 NAPA#231042-SCREWS, WASHERS 79-790-56-00-5640 1.28 07 NAPA#231581-OIL FILTERS 79-790-56-00-5640 81.90 08 NAPA#231831-BRAKE BRACKET 01-410-56-00-5640 7.57 09 NAPA#232266-PIN CLIPS 01-410-56-00-5640 24.98 INVOICE TOTAL: 879.07 * 082519-E.TOPPER 07/31/19 01 AMAZON-NOTE PADS, TELEPHONE 82-820-56-00-5610 70.38 02 EXTENSION CORD, CORRECTION ** COMMENT ** 03 TAPE ** COMMENT ** 04 AMAZON-PAPER TOWEL, CLEANERS 82-820-56-00-5620 285.91 05 AMERICAN FLAG-2 US FLAGS 82-820-56-00-5620 139.90 06 AMAZON-TONER CARTRIDGES 82-820-56-00-5610 374.88 07 AMAZON-RETURNED MERCHANDISE 82-820-56-00-5620 -17.58 08 CREDIT ** COMMENT ** INVOICE TOTAL: 853.49 *Page 2 of 10
DATE: 08/15/19 UNITED CITY OF YORKVILLE PAGE: 5TIME: 09:53:07 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900078 FNBO FIRST NATIONAL BANK OMAHA 08/25/19 082519-N.DECKER 07/31/19 15 AT&T-06/25-07/24 SERVICE 01-210-54-00-5440 211.17 16 COMCAST-07/08-08/07 CABLE 01-210-54-00-5440 4.20 17 IPASS-3 NEW TRANSPONDERS 01-210-56-00-5620 30.00 18 ACCURRINT-JUNE 2019 SEARCHES 01-210-54-00-5462 198.50 INVOICE TOTAL: 5,270.95 * 082519-P.RATOS 07/31/19 01 AMAZON-SINK REPLACEMENT PART 23-216-54-00-5446 53.89 02 AMAZON-FAUCET KEY 23-216-54-00-5446 8.49 03 AMAZON-FAUCET REPLACEMENT 23-216-54-00-5446 53.81 04 CARTRIDGE ** COMMENT ** INVOICE TOTAL: 116.19 * 082519-R.FREDRICKSON 07/31/19 01 COMCAST-06/10-07/09 INTERNET 82-820-54-00-5440 420.20 02 & PHONE ** COMMENT ** 03 COMCAST-06/12-07/11 CABLE 01-110-54-00-5440 21.01 04 COMCAST-06/13-07/12 610 TOWER 51-510-54-00-5440 106.85 05 PLANT INTERNET ** COMMENT ** 06 COMCAST-06/15-07/14 102 E VAN 79-795-54-00-5440 68.11 07 EMMON INTERNET ** COMMENT ** 08 COMCAST-06/15-07/14 CABLE 79-795-54-00-5440 20.45 09 NEWTEK-04/11-08/11 WEB HOSTING 01-640-54-00-5450 16.59 10 COMCAST-06/24-07/23 201 W 79-790-54-00-5440 83.92 11 HYDRAULIC INTERNET ** COMMENT ** 12 COMCAST-06/24-07/23 201 W 79-795-54-00-5440 62.93 13 HYDRAULIC INTERNET ** COMMENT ** 14 COMCAST-06/24-07/23 800 GAME 01-110-54-00-5440 39.37 15 FARM RD INTERNET ** COMMENT ** 16 COMCAST-06/24-07/23 800 GAME 01-220-54-00-5440 33.75 17 FARM RD INTERNET ** COMMENT ** 18 COMCAST-06/24-07/23 800 GAME 01-120-54-00-5440 22.50 19 FARM RD INTERNET ** COMMENT ** 20 COMCAST-06/24-07/23 800 GAME 01-210-54-00-5440 146.23 21 FARM RD INTERNET ** COMMENT ** 22 YORKVILLE POST-JULY POSTAGE 01-210-54-00-5452 3.30 23 YORKVILLE POST-JULY POSTAGE 51-510-54-00-5452 12.65 24 YORKVILLE POST-JULY POSTAGE 01-220-54-00-5452 1.65 25 YORKVILLE POST-JULY POSTAGE 01-120-54-00-5452 37.40 26 COMCAST-07/29-08/28 185 WOLF 79-790-54-00-5440 89.91 27 ST INTERNET ** COMMENT ** 28 COMCAST-07/29-08/28 185 WOLF 79-790-54-00-5440 98.25 29 ST PHONE & CABLE ** COMMENT ** 30 COMCAST-06/30-07/29 610 TOWER 52-520-54-00-5440 39.48 31 INTERNET ** COMMENT ** 32 COMCAST-06/30-07/29 610 TOWER 01-410-54-00-5440 78.95 33 INTERNET ** COMMENT **Page 3 of 10
DATE: 08/15/19UNITED CITY OF YORKVILLEPAGE: 6TIME: 09:53:07MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900078 FNBO FIRST NATIONAL BANK OMAHA 08/25/19082519-R.FREDRICKSON 07/31/19 34 COMCAST-06/30-07/29 610 TOWER 51-510-54-00-5440118.4235 INTERNET** COMMENT **36 COMCAST-07/10-08/09 INTERNET & 82-820-54-00-5440421.5237 PHONE** COMMENT **INVOICE TOTAL:1,943.44 *082519-R.HARMON07/31/19 01 CARSONB DELLOSA-PRESCHOOL79-795-56-00-560636.5502 START-UP SUPPLIES** COMMENT **03 LAKESHORE-NAMETAGS, STICKERS,79-795-56-00-5606188.7904 PLANNING BOOK, BULLETIN** COMMENT **05 BOARD AIDS** COMMENT **06 AMAZON-PRESCHOOL STARTUP AIDS 79-795-56-00-560678.2807 AMAZON-CELLOPHANE BAGS79-795-56-00-56027.2808 AMAZON-STICKERS79-795-56-00-560610.3909 MICHAELS-CRAFT SUPPLIES79-795-56-00-560667.6910 IKEA-STORAGE CARTS79-795-56-00-560643.0011 AMAZON-CREEPY CRAWLY COUNTERS 79-795-56-00-560646.7712 SHELLS, BALLOONS** COMMENT **13 AMAZON-CARDSTOCK79-795-56-00-560614.7114 CRAFTY CLASSROOM-NOTEBOOKS79-795-56-00-560615.0015 AMAZON-BABY TOYS79-795-56-00-560236.0816 AMAZON-LEARNING GAMES/TOYS79-795-56-00-5606246.0217 TARGET-TOWELS79-795-56-00-560638.9318 AMAZON-BATTERIES, TABLE GUARDS 79-795-56-00-560625.01INVOICE TOTAL:854.50 *082519-R.MIKOLASEK 07/31/19 01 TEAM ONE NETWORK-ARMORERS01-210-54-00-5412700.0002 COURSE REGISTRATION-MIKOLASEK ** COMMENT **INVOICE TOTAL:700.00 *082519-R.WRIGHT 07/31/19 01 PHYSICIANS CARE-DRUG TESTS01-410-54-00-5462136.0002 PHYSICIANS CARE-DRUG TESTS79-790-54-00-546258.0003 PHYSICIANS CARE-DRUG TESTS79-795-54-00-5462215.0004 APA ANNUAL MEMBERSHIP-WRIGHT 01-120-54-00-5460289.00INVOICE TOTAL:698.00 *082519-S.IWANSKI 08/12/19 01 YORKVILLE POST-BOOK CLUB82-820-54-00-54528.3202 POSTAGE** COMMENT **INVOICE TOTAL:8.32 *082519-S.REDMON 07/31/19 01 PETITE PALETTE-YOUTUBE VIDEO 79-795-54-00-5462650.0002 EDITING CLASS INSTRUCTION** COMMENT **03 AT&T UVERSE-06/24-07/23 TOWN 79-795-54-00-544056.4004 SQAURE SIGN INTERNET** COMMENT **05 SOURCE ONE-SOAP, PAPER TOWELS 79-795-56-00-560764.27Total for all Highlighted Library Invoices : $2,159.53Page 4 of 10
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 09/04/19 UNITED CITY OF YORKVILLE TIME: 08:11:33 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 09/09/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104762 BAKTAY BAKER & TAYLOR 2034687227 07/25/19 01 BOOKS 84-840-56-00-5686 454.58 INVOICE TOTAL: 454.58 * 2034698492 08/01/19 01 BOOKS 84-840-56-00-5686 1,211.30 INVOICE TOTAL: 1,211.30 * 2034711028 08/06/19 01 BOOKS 84-840-56-00-5686 409.09 INVOICE TOTAL: 409.09 * 2034724638 08/13/19 01 BOOKS 84-840-56-00-5686 289.41 INVOICE TOTAL: 289.41 * CHECK TOTAL: 2,364.38 104763 CAMBRIA CAMBRIA SALES COMPANY INC. 40952 08/13/19 01 TOILET TISSUE, PAPER TOWEL, 82-820-56-00-5621 917.98 02 GARBAGE BAGS, BOWL CLEANER, ** COMMENT ** 03 SOAP, MOPS, WINDEX, KLEENEX ** COMMENT ** INVOICE TOTAL: 917.98 * CHECK TOTAL: 917.98 104764 DELAGE DLL FINANCIAL SERVICES INC 64641516 09/01/19 01 SEPT 2019 COPIER LEASE 82-820-54-00-5462 194.48 INVOICE TOTAL: 194.48 * CHECK TOTAL: 194.48 104765 MIDWTAPE MIDWEST TAPE 97716893 07/30/19 01 DVD 84-840-56-00-5685 21.74 INVOICE TOTAL: 21.74 *Page 5 of 10
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 09/04/19 UNITED CITY OF YORKVILLE TIME: 08:11:33 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 09/09/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104765 MIDWTAPE MIDWEST TAPE 97748518 08/06/19 01 AUDIO BOOKS 84-840-56-00-5683 79.98 02 DVDS 84-840-56-00-5685 41.98 INVOICE TOTAL: 121.96 * 97777699 08/12/19 01 DVDS 84-840-56-00-5685 44.98 INVOICE TOTAL: 44.98 * 977804471 08/13/19 01 DVDS 84-840-56-00-5685 59.22 INVOICE TOTAL: 59.22 * 97814622 08/20/19 01 AUDIO BOOKS 84-840-56-00-5683 91.98 02 DVDS 84-840-56-00-5685 77.21 INVOICE TOTAL: 169.19 * 97844332 08/26/19 01 AUDIO BOOK 84-840-56-00-5683 67.99 02 DVDS 84-840-56-00-5685 68.22 INVOICE TOTAL: 136.21 * CHECK TOTAL: 553.30 104766 SILVERST CHARLES E. STEWART 091419 09/19/18 01 2019 ICE CREAM SOCIAL MUSICAL 82-000-24-00-2480 300.00 02 ENTERTAINMENT ** COMMENT ** INVOICE TOTAL: 300.00 * CHECK TOTAL: 300.00 104767 SOUND SOUND INCORPORATED R162857 08/12/19 01 SEPT - NOV 2019 SILVER SERVICE 82-820-54-00-5462 291.00 02 AGREEMENT FOR PHONE & VOICE ** COMMENT ** 03 MAIL SYSTEM ** COMMENT ** INVOICE TOTAL: 291.00 * CHECK TOTAL: 291.00Page 6 of 10
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 09/04/19 UNITED CITY OF YORKVILLE TIME: 08:11:33 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 09/09/19CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104768 STANSTEA STANLEY STEAMER INTERNATIONAL 13029883-68 08/16/19 01 LIBRARY FLOOR CLEANING 82-820-54-00-5495 900.00 INVOICE TOTAL: 900.00 * CHECK TOTAL: 900.00 104769 TEEJAYSE TEE JAY SERVICE COMPANY, INC 163899 07/30/19 01 INSTALLED NEW MAG-LOCK ON GATE 82-820-54-00-5495 905.00 INVOICE TOTAL: 905.00 * CHECK TOTAL: 905.00 104770 THERMOSY THERMO SYSTEMS 17967 07/26/19 01 CLEANED CONDENSER COILS 82-820-54-00-5495 835.00 INVOICE TOTAL: 835.00 * CHECK TOTAL: 835.00 104771 THYSSEN THYSSENKRUPP ELEVATOR CORP 3004743624 08/01/19 01 AUG-OCT 2019 ELEVATOR 82-820-54-00-5462 542.22 02 MAINTENANCE AGREEMENT ** COMMENT ** INVOICE TOTAL: 542.22 * CHECK TOTAL: 542.22 104772 YOUNGM MARLYS J. YOUNG 081219 08/27/19 01 08/12/19 LIBRARY BOARD MEETING 82-820-54-00-5462 63.25 02 MINUTES ** COMMENT ** INVOICE TOTAL: 63.25 * CHECK TOTAL: 63.25 TOTAL AMOUNT PAID: 7,866.61Page 7 of 10
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,489.33$ -$ 19,489.33 1,772.54$ 1,434.20$ 22,696.07$ FINANCE10,703.46 - 10,703.46 983.33 804.02 12,490.81$ POLICE108,883.21 6,161.64 115,044.85 582.94 8,414.91 124,042.70$ COMMUNITY DEV.19,050.86 - 19,050.86 1,753.18 1,420.17 22,224.21$ STREETS13,753.13 - 13,753.13 1,180.79 998.63 15,932.55$ WATER14,831.29 337.94 15,169.23 1,362.56 1,110.24 17,642.03$ SEWER6,405.67 - 6,405.67 507.87 454.03 7,367.57$ PARKS23,148.77 - 23,148.77 1,830.91 1,700.82 26,680.50$ RECREATION15,475.62 - 15,475.62 1,298.47 1,150.65 17,924.74$ LIBRARY16,969.88 - 16,969.88 960.48 1,274.67 19,205.03$ TOTALS248,711.22$ 6,499.58$ 255,210.80$ 12,233.07$ 18,762.34$ 286,206.21$ TOTAL PAYROLL286,206.21$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYAugust 9, 2019Page 8 of 10
5(*8/$5 29(57,0( 727$/ ,05) ),&$ 727$/60$<25 /,4&20 $/'(50$1 $'0,1,675$7,21 ),1$1&( 32/,&( &20081,7<'(9 675((76 :$7(5 6(:(5 3$5.6 5(&5($7,21 /,%5$5< 727$/6 727$/3$<52// 81,7('&,7<2)<25.9,//(3$<52//6800$5<$XJXVW Page 9 of 10
Library CC Check Register (Pages 1‐ 4)08/25/2019 $2,159.53
Library Check Register (Pages 5 ‐ 7)09/09/2019 7,866.61
Glatfelter Liability Ins. ‐ Installment #8 08/13/2019 $918.75
Flex ‐ June 2019 HRA Admin Fees 08/13/2019 20.00
Lincoln Financial ‐ Aug 2019 Life Ins 08/13/2019 30.83
IPRF ‐ Sept 2019 Workers Comp 08/13/2019 910.84
LLW Consulting ‐ July 2019 On‐Site IT Support 08/13/2019 1,110.00
Blue Cross /Blue Shield‐Sept 2019 Health Ins 08/27/2019 5,537.74
Blue Cross /Blue Shield‐Sept 2019 Dental Ins 08/27/2019 582.29
Dearborn National ‐ Sept 2019 Vision Ins 08/27/2019 84.33
Nicor ‐07/01/19‐07/30/19 services 08/27/2019 353.54
Flex ‐ July 2019 HRA Admin Fees 08/27/2019 20.00
TOTAL BILLS PAID: $19,594.46
DATE
Bi‐weekly (Page 8)08/09/2019 $19,205.03
Bi‐weekly (Page 9)08/23/2019 18,872.75
TOTAL PAYROLL:$38,077.78
TOTAL DISBURSEMENTS:$57,672.24
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, September 9, 2019
ACCOUNTS PAYABLE
Page 10 of 10
May June July August September October November December January February March April2019 2019 2019 2019 2019 2019 2019 2019 2020 2020 2020 2020Library Operations Old Second $ 408,036 $ 625,661 $ 589,917 $ 562,731 Building Development FeesOld Second 90,345 87,625 89,174 93,668 Library Operations IMET * 8,007 8,007 8,007 8,007 Library Operations Illinois Funds 211,592 212,013 212,444 212,841 Total: $ 717,980 $ 933,307 $ 899,542 $ 877,248 $ - $ - $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD18,476$ $ 19,369 $ 18,734 $ 19,355 2ND PAY PERIOD19,361 19,417 19,287 18,873 3RD PAY PERIOD 19,324 - - - Total 57,162$ 38,786$ 38,021$ 38,228$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of August 31, 2019FISCAL YEAR 2020
DATE: 09/04/2019 UNITED CITY OF YORKVILLE PAGE: 1TIME: 09:27:29 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 04PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2019 BEGINNING BALANCE 74,987.16 AP-190513B 05/06/2019 01 BOOKS BAKER & TAYLOR 104703 2034422390-B 58.24 05/06/2019 02 BOOKS BAKER & TAYLOR 104703 2034437996-B 60.16 05/06/2019 03 WASHER TOSS GAME, CRAFT ORIENTAL TRADING CO 104706 695971245-01 69.31 AP-190525MB 05/14/2019 25 AMAZON-SCREEN LIGHTING KIT, FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 413.89 05/14/2019 26 JEWEL-COOKIE TRAY FOR PATRON FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 42.96 GJ-190531LB 06/03/2019 06 May 2019 Deposits 487.00 CR-C190521 05/21/2019 06 KONICA MFP REIMB 006 0000000012 100.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 644.56 587.0002 AP-190610B 06/04/2019 01 BOOKS BAKER & TAYLOR 104718 2034546750 20.69 06/04/2019 02 JULY 201, 2019 MAGIC AND ART DANIEL LAIB 104721 552 300.00 AP-190618M 06/18/2019 01 FABRICATE AND INSTALL A MAIN AURORA SIGN CO 104730 190511-1 12,497.00 AP-190625MB 06/20/2019 139 AMAZON-IPAD, ENVELOPES, FIRST NATIONAL BANK 900075 062519-E.TOPPER-B 686.29 06/20/2019 140 AMAZON-IPAD CASE FIRST NATIONAL BANK 900075 062519-E.TOPPER-B 14.99 06/20/2019 141 PANERA-3 GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 30.00 06/20/2019 142 GRACE COFFEE-2 GIFT CARDS FOR FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 20.00 06/20/2019 143 AMAZON-MOVIE CLAPPER FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 9.54 06/20/2019 144 AMAZON-MOVIE PARTY PROPS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 58.94 06/20/2019 145 TARGET-DVDS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 38.00 06/20/2019 146 STARBUCKS- 3 GIFT CARDS FOR FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 30.00 06/20/2019 147 NCG-GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 78.00 06/20/2019 148 AMAZON-RED CARPET ISLE RUNNER FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 49.99 06/20/2019 149 AMAZON-BEISTLE CUTOUTS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 12.90 _________________________________ TOTAL PERIOD 02 ACTIVITY 13,846.34 0.0003 AP-072919VD 07/29/2019 03 BOOKS FOR FRIENDS :VOID 104738 THE READING WAREHOUS 194537 148.83 AP-190708 07/01/2019 01 BOOKS BAKER & TAYLOR 104731 2034568271 66.09 07/01/2019 02 BOOKS BAKER & TAYLOR 104731 2034591302 56.95 07/01/2019 03 BOOKS FOR FRIENDS SUMMER THE READING WAREHOUS 194537 148.83 AP-190725M 07/22/2019 166 BOEGERS LANDSCAPE-FOUNTAIN FIRST NATIONAL BANK 900077 072519-D.DEBORD 449.00 07/22/2019 167 GROUND EFFECTS-MEXICAN PEBBLES FIRST NATIONAL BANK 900077 072519-J.WEISS 8.05 07/22/2019 168 READING WAREHOUSE-BOOKS FIRST NATIONAL BANK 900077 072519-J.WEISS 148.83 07/22/2019 169 MENARDS-PLANTER, DIRT, PLANTS FIRST NATIONAL BANK 900077 072519-J.WEISS 161.79 07/22/2019 170 MENARDS-PLANTS FIRST NATIONAL BANK 900077 072519-J.WEISS 39.74 07/22/2019 171 TARGET-SUMMER READING PROGRAM FIRST NATIONAL BANK 900077 072519-J.WEISS 69.89 GJ-190731LB 08/02/2019 06 July 2019 Deposits 449.00 _________________________________ TOTAL PERIOD 03 ACTIVITY 1,149.17 597.8304 AP-190812 08/05/2019 01 2 BRICKS KING & SONS MONUMENT 104748 071119 60.00 GJ-190831LB 09/03/2019 07 August 2019 Deposits 265.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 60.00 265.00 TOTAL ACCOUNT ACTIVITY 15,700.07 1,449.83 ENDING BALANCE 60,736.92 GRAND TOTAL 0.00 60,736.92 TOTAL DIFFERENCE 0.00 60,736.92
% of Fiscal Year 8% 17% 25% 33%Year-to-Date FISCAL YEAR 2020
ACCOUNT NUMBER DESCRIPTION May-19 June-19 July-19 August-19 Totals BUDGET
% of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 58,036 298,555 12,300 25,236 394,126 699,220 56.37%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 65,634 337,641 13,910 28,540 445,725 793,028 56.21%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 1,460 - 862 103 2,426 5,250 46.21%
82-000-41-00-4170 STATE GRANTS - - - - - 20,000 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 434 712 492 1,669 3,307 8,500 38.90%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,193 882 880 990 3,945 8,000 49.31%
82-000-44-00-4422 COPY FEES 294 322 441 399 1,457 3,750 38.84%
82-000-44-00-4439 PROGRAM FEES - 15 20 23 58 - 0.00%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 735 680 817 1,079 3,311 10,000 33.11%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME 200 - - 175 375 2,000 18.75%
82-000-48-00-4850 MISCELLANEOUS INCOME 1,981 370 52 - 2,404 2,000 120.18%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 5,588 1,830 2,002 1,830 11,249 25,003 44.99%
TOTAL REVENUES: LIBRARY 135,555 641,006 31,777 60,044 868,382 1,576,751 55.07%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 30,988 21,451 20,903 20,903 94,244 278,394 33.85%
82-820-50-00-5015 PART-TIME SALARIES 19,549 12,675 12,560 12,752 57,536 196,000 29.36%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,821 1,957 1,907 1,907 8,593 25,541 33.64%
82-820-52-00-5214 FICA CONTRIBUTION 3,804 2,552 2,501 2,516 11,373 35,544 32.00%
82-820-52-00-5216 GROUP HEALTH INSURANCE 11,099 5,301 5,112 5,461 26,974 81,184 33.23%
82-820-52-00-5222 GROUP LIFE INSURANCE 31 31 31 31 123 387 31.87%
82-820-52-00-5223 DENTAL INSURANCE 1,165 582 582 582 2,911 6,987 41.67%
82-820-52-00-5224 VISION INSURANCE 169 84 84 84 422 1,012 41.67%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 172 - 172 - 344 750 45.89%
82-820-52-00-5231 LIABILITY INSURANCE 5,416 1,830 1,830 1,830 10,905 24,253 44.96%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - - - - 2,000 0.00%
82-820-54-00-5415 TRAVEL & LODGING - - - - - 1,500 0.00%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - - 485 485 2,000 24.25%
82-820-54-00-5440 TELECOMMUNICATIONS - 832 - 842 1,674 6,000 27.89%
82-820-54-00-5452 POSTAGE & SHIPPING - 45 9 8 63 750 8.37%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 1,533 13 13 - 1,559 11,000 14.17%
82-820-54-00-5462 PROFESSIONAL SERVICES 4,059 1,983 1,181 3,384 10,607 40,000 26.52%
82-820-54-00-5466 LEGAL SERVICES - - - 630 630 3,000 21.00%
82-820-54-00-5468 AUTOMATION 2,249 - - 3,804 6,053 20,000 30.26%
82-820-54-00-5480 UTILITIES - - 559 774 1,333 11,130 11.97%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 248 4,921 7,359 1,343 13,872 50,000 27.74%
82-820-54-00-5498 PAYING AGENT FEES - 1,100 - 589 1,689 1,700 99.32%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 112 437 500 1,049 8,000 13.11%
82-820-56-00-5620 OPERATING SUPPLIES - 309 23 408 740 3,000 24.68%
82-820-56-00-5621 CUSTODIAL SUPPLIES - 1,397 - 120 1,516 8,000 18.96%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - 2,000 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - 22 61 - 83 1,000 8.31%
82-820-56-00-5675 EMPLOYEE RECOGNITION - - - - - 200 0.00%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2020 BUDGET REPORT
For the Month Ended August 31, 2019
1
% of Fiscal Year 8% 17% 25% 33%Year-to-Date FISCAL YEAR 2020
ACCOUNT NUMBER DESCRIPTION May-19 June-19 July-19 August-19 Totals BUDGET
% of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2020 BUDGET REPORT
For the Month Ended August 31, 2019
82-820-56-00-5685 DVD'S - - - - - 500 0.00%
82-820-56-00-5686 BOOKS - - - 273 273 1,500 18.21%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - 50,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT - 11,306 - - 11,306 22,613 50.00%
2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT - - - - - 585,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT - 69,700 - - 69,700 139,400 50.00%
TOTAL FUND REVENUES 135,555 641,006 31,777 60,044 868,382 1,576,751 55.07%
TOTAL FUND EXPENDITURES 83,303 138,204 55,325 59,226 336,058 1,620,345 20.74%
FUND SURPLUS (DEFICIT)52,251 502,802 (23,548) 818 532,324 (43,594)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 9,800 4,400 7,300 2,800 24,300 50,000 48.60%
84-000-45-00-4500 INVESTMENT EARNINGS 62 50 56 62 230 100 230.29%
84-000-48-00-4850 MISCELLANEOUS INCOME - 29 - - 29 - 0.00%
TOTAL REVENUES: LIBRARY CAPITAL 9,862 4,479 7,356 2,862 24,559 50,100 49.02%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - - - - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - 15,000 0.00%
84-840-56-00-5683 AUDIO BOOKS - 157 233 95 485 3,500 13.85%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - 343 100 443 500 88.53%
84-840-56-00-5685 DVD'S - 127 119 246 492 3,000 16.39%
84-840-56-00-5686 BOOKS - 1,958 3,713 2,427 8,097 50,000 16.19%
TOTAL FUND REVENUES 9,862 4,479 7,356 2,862 24,559 50,100 49.02%
TOTAL FUND EXPENDITURES - 2,241 4,408 2,867 9,516 75,500 12.60%
FUND SURPLUS (DEFICIT) 9,862 2,238 2,948 (5) 15,043 (25,400)
2
August YTD % of FY 2020
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 53,776$ 839,850$ 56.3% 1,492,248$ 1,078,224 -22.11%
Intergovernmental
Personal Property Replacement Tax 103$ 2,426$ 46.2%5,250$ 1,968 23.27%
State Grants - - 0.0% 20,000 25,211 -100.00%
Total Intergovernmental 103$ 2,426$ 9.6%25,250$ 27,179 -91.07%
Library Fines 1,669$ 3,307$ 38.9%8,500$ 3,187 3.76%
Charges for Services
Library Subscription Cards 990$ 3,945$ 49.3%8,000$ 3,644 8.27%
Copy Fees 399 1,457 38.8%3,750 1,592 -8.53%
Program Fees 23 58 0.0%- 1 5725.00%
Total Charges for Services 1,413$ 5,460$ 46.5%11,750$ 5,237 4.25%
Investment Earnings 1,079$ 3,311$ 33.1%10,000$ 1,453 127.78%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0%-$ - 0.00%
Rental Income 175 375 18.8%2,000 500 -25.00%
DVD Rental Income - - 0.0%- 1,102 -100.00%
Miscellaneous Income - 2,404 120.2%2,000 123 1854.17%
Transfer In 1,830 11,249 45.0%25,003 10,730 4.84%
Total Miscellaneous & Transfers 2,005$ 14,028$ 48.4%29,003$ 12,454 12.63%
Total Revenues and Transfers 60,044$ 868,382$ 55.1% 1,576,751$ 1,127,735 -23.00%
Expenditures
Library Operations 59,226$ 336,058$ 20.7%1,620,345$ 331,082 1.50%
50 Salaries 33,654 151,780 32.0%474,394 147,279 3.06%
52 Benefits 12,412 61,646 35.1%175,658 60,485 1.92%
54 Contractual Services 11,858 37,963 25.5%149,080 25,620 48.18%
56 Supplies 1,301 3,662 15.1%24,200 9,148 -59.97%
99 Debt Service - 81,006 10.2%797,013 88,550 -8.52%
Total Expenditures and Transfers 59,226$ 336,058$ 20.7% 1,620,345$ 331,082$ 1.50%
Surplus(Deficit)818$532,324$ (43,594)$ 796,653$
*August represents 34% of fiscal year 2020
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended August 31, 2019 *
Fiscal Year 2019
For the Month Ended August 31, 2018
1
LIBRARY DIRECTOR REPORT—August 2019
Facilities Management- Trico came out to clean the HVAC units in the old building
prior to the Book Sale as the units were not cooling effectively. The Chiller Chassis #2
was repaired (8/23/19). The windows were washed (outside only-8/19/19) and a special
solution sprayed at an extra cost to avoid spider webs. The solution is not working as the
webs are back a week later. Company has been notified. Smithereen, our pest control
company, was called to remove a hornet’s nest in the children’s outdoor play area not
covered under our maintenance plan. Stanley Steemer steamed and sealed 11 bathrooms
in the library (8/16/19). ABC Controls was called to troubleshoot the base board control
under the windows in the children’s area. They have shut off the control for now and will
need to be turned back on in the winter. There needs to be some major rewiring in order
to get it to work correctly. They will be submitting a proposal for the work. Met with the
company that did the painting of the building 3 years ago and did a walk around. There is
need for touch up work and repair of siding. They have sent in one proposal and we are
awaiting additional ones. The City has replaced some of the lights inside the building.
They are looking at the repair of one light outside that needs major electrical work.
Spoke with Bart Olson about discussing with the Council Committee the need to have the
pine trees removed as they are causing our drains on the roof to be clogged and the
HVAC and Chiller to have pine needles damaging the units. The digital sign will be
installed in 2 parts on September 16th and 19th.
Public Relations- Attended the reception for the new Police Chief and thanked Rich Hart
for his past support. We will be meeting with the new Chief, PADS Executive Director
and our library managers to discuss the upcoming winter season. Shelley Augustine
represented us at WSPY broadcast visit (8/2).
Special Events- We are organizing and planning for the 2nd Annual Ice Cream Social set
for Saturday, September 14th. Meadowvale has graciously donated 200 cups of ice cream
(double last year’s) and Todd Hedman will be sponsoring the musical entertainment,
Silver Strings. We will be giving out tickets for the ice cream and for a chance at the
prize wheel to win a promotional item.
Meetings- Met with the Facilities Manager at the Barrington Public Library.
.
Staff – Placed an ad for the Reference Assistant position and narrowed the applicants to 4
that we interviewed. Two candidates are currently being processed and will start as soon
as cleared. Our new hires will be cross trained between departments. Two farewell events
were held for Bre English and Becki Sallee who are leaving to return to college and
relocate out of state.
Library Operations- Met with the Practicum Site Coordinator from the College of
DuPage Library Technical Assistant Program to set up a student for January 2020. FOIA
request on our telephone system was coordinated with the City staff. Dell Computer
maintenance contracts were renewed.
Projects/Program- We have planned programs for children and adults on Financial
Literacy. The funds will also be used to build a small book collection.
Friends- Attended the Friends of the Library August 12th meeting. Volunteered to
unpack book boxes for the book sale.
Programs, Activities
Adult Programs
Men’s Book Club 9
Friends Meeting 17
Census Information Table 10
Threads and More 10
Creative Writing 15
Movie Matinee 11
Summer Reading Program:
Reading Logs Passed Out 250
Returned 63
Drawing entries 392
Passive Programs Total 42
Includes the puzzles, chess board and art wall.
TOTAL ADULT ATTENDANCE 72
Children Programs Drop-In Storytime (5) 39
LEGO 18
LEGO Duplo 15
3D Printing 9
Green Screen 8
Magic Art Show 46
Outside Play 7
Amazing Race 12
Window Art 8
Back to School Crafts 15
Teen Game Day 1
Hoover Story Walk 9
Coding 9
Dance Party 12
Read with Paws 5
Summer Reading Theme: “It’s Showtime”.
Reading Logs Passed Out 492
There were 2 drawings for prizes, one at the end of June
and another at the end of July. Children earned a raffle ticket for each hour of reading.
Families prefer this type of reading incentive due to vacations and family obligations. A
completed reading log earned a book. We had over a 50% returned rate for each drawing.
Museum Pass Program
Brookfield Zoo 11
Cantigny Park 4
Legoland Discovery Center 1
Naper Settlement 2 Total 18
TOTAL CHILDREN’S ATTENDANCE 213
Passive programs included: Games-13, Dictionary Find-17, Bookmarks-48, Crate from
shapes -25, Magnet shapes-43, Upword Scrabble-17, Favorite book-55, and Pete the Cat
Puzzle-23
TOTAL PARTICIPATION FOR PASSIVE
PROGRAMS 211
Computer Use Adult 329
Young Adult 15
Children 39
TOTAL COMPUTER USE 383
Database & E-book Use
Ancestry Database 92 Gale13 Omni E-Book 658
E-Audio 394 (281Users)
E-Read IL 50 E-Book Audio 94 (39Users)
Circulation Checkouts 15,509
New Patrons Added 108
New Items Added 310
Teen Volunteers Mikayla Mika, Juleah Richardson, Katelyn Tugman, Sklar Krantz,
Raquel Brady, Rachel Robinette and Leah English.
Adult Volunteers- Nancy Aschauer, Sands McCormick Uridil, Fox Valley Therapy
Dogs and Theron Garcia.
Meeting Room 2 Rental, 16 Programs
Proctored Test 0
Patron Count 7391
YORKVILLE STATISTICS FOR FY20 PrairieCat
Month
All
Transacti
ons
checkouts
+ renewals checkouts renewals
all holds
placed
holds
filled checkins usage
Items
lent to
other
libraries
Items
borrowed
from other
libraries
Items to
Reciprocal
Borrowers
atYorkville
Items
added
Patrons
added
e-
commerc
e
MAY 14,800 6,868 5,767 1,101 395 1,663 5,873 1 775 1,329 313 436 59 418.35
JUNE 17,904 9,107 7,996 1,111 395 1,529 6,873 0 1,012 1,246 310 341 170 325.65
JUL 18,576 8,666 7,399 1,267 503 1,687 7,720 0 948 1,280 329 285 115
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
DATABASE USEAGE FOR FY20
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 7 16 17 35 34 71 30 629 398 259 0 22 7
JUN 62 108 1 2 33 58 31 717 401 279 0 11 5
JUL 97 81 2 2 47 78 36 794 433 289 0
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Proposal
Semi-Annual Preventative Maintenance
July 18, 2019
SUBMITTED TO
Yorkville Public Library
902 Game Farm Rd
Yorkville, IL 60560
SUBMITTED BY
Kevin Baumann
Account Executive
R.J. O’Neil, Inc.
1125 S. Lake St.
Montgomery, IL 60538
630-383-1922
kevin@rjoneil.com
R.J. O’NEIL COMBINES TRADITION WITH INNOVATION
PROVIDING COMPREHENSIVE MECHANICAL SOLUTIONS SINCE 1926
PREVENTATIVE MAINTENANCE ◼ SERVICE ◼ CONSTRUCTION
Page | 2
PLANNED MAINTENANCE AGREEMENT
R.J. O’Neil, Inc. will bring every piece of mechanical equipment quoted in Section A up to our operating standards. These services
are more completely described in Section B (Service Scope of Work) and will be performed during regularly scheduled
maintenance calls throughout the year at the frequencies indicated in Section C. (Preventative Maintenance Schedule)
Yorkville Public Library will receive the following benefits as a Maintenance Agreement Customer:
• Preferential service labor and material rates will be provided over non-maintenance agreement customers and is
available 24 hours a day, 365 days a year.
• Operating Instructions will be reviewed with the customer to enhance the efficiency of the equipment and to improve
the environmental conditions.
• A completed copy of the Service Report will be provided after all service calls identifying the scope of work performed
and any recommendations for improving the operation of the equipment.
A. Equipment Inventory
Manufacturer Model # Serial # Equipment Type Location
Raypak H9-2002A 0605250758 Hot Water Boiler N/A
Raypak H9-2002A 0605250759 Hot Water Boiler N/A
McQuay AGS170CS27-ER10 STNU060300243 Chiller N/A
York AHP60D3XH21A A0K6907275 Package AC & MUA N/A
York AHP60D3XH21A A0K6907265 Package AC & MUA N/A
Johnson Marcraft M12850-AHU1-DM0PS000W1 AHU-1 Air Handler N/A
AO Smith BTH-120-970 J06M007024 Water Heater N/A
B. Service
This agreement includes all travel and jobsite labor, vehicles, and materials necessary to test the existing operation and performance of the
equipment. Diagnostic and Operational testing will be performed to ensure the system(s) are in proper operating condition. Id entification of
any imminent system(s) failures is vital to lessen the possibility of future service calls.
R.J. O’Neil Inc. will perform the necessary services during normal business hours Monday through Friday from 7:00am – 3:30pm.
The following Manufacturer-specified maintenance tasks are included in your services:
Packaged Roof Top Units (Service only performed if listed in Section A. Equipment Inventory)
✓ Furnish and replace filters annually
✓ Check condenser fan motor mounting bolts tightness
✓ Check compressor mounting bolts
✓ Check condenser fan blade positioning
✓ Check control box cleanliness and wiring condition
✓ Check wire terminal tightness
✓ Check refrigerant charge level
✓ Check condition of evaporator coil
✓ Check blower motor amperage
✓ Check heat exchanger flue passageways cleanliness
✓ Check gas burner condition; clean, if necessary
✓ Check gas manifold pressure
✓ Check heating temperature rise
✓ Check inlet filters condition
✓ Check damper travel (economizer)
✓ Check gear and dampers for debris and dirt
Page | 3
✓ Check belt tension; Replace belt annually
✓ Check pulley alignment
✓ Check fan shaft bearing locking collar tightness
✓ Clean condenser coil annually
Package AC & MUA Equipment: Small Tonnage (Service only performed if listed in Section A. Equipment Inventory)
✓ Check general condition of equipment, surrounding spaces and connections to duct and curb
✓ Inspect and tighten electrical connections, contactors, relays and operating safety controls
✓ Check security of all motor mounts and vibration pads, inspect operating conditions of each motor
✓ Inspect condition of all fans, check each fan motor for proper direction of rotation
✓ Check each fan for rotation without obstruction from debris or fan shrouds
✓ Inspect condition of fan and motor bearings
✓ Lubricate all bearings as necessary per manufacture recommendations
✓ Check condition and tension of all drive belts, sheaves and check alignment; adjust as necessary (w/a)
✓ Inspect belt(s), replace belt(s) annually
✓ Inspect condition of evaporator and condenser coils
✓ Inspect and clean condenser coils
✓ Check condition of drain pan and “p” trap
✓ Visually inspect for any indications of refrigerant and oil leaks
✓ Start compressor and check operations
✓ Verify operation of crank case heater (w/a)
✓ Verify refrigerant pressures and temperatures (w/a)
✓ Verify operation of dampers and actuators, verify damper position, Inspect outside air screens
✓ Adjust damper position as necessary, tighten lock screw screws as necessary
✓ Inspect and adjust linkages; lubricate as necessary
✓ Check set points for supply air, measure actual and compare
✓ Coil Cleaning: spray down coils with Nu-Calgon Condenser Cleaner and Pressure Wash
✓ Visually inspect fuel piping for leaks and proper support; inspect gas regulator valve
✓ Inspect flue and vent gas ductwork Inspect operations of ignition system
✓ Visually inspect gas flame color for proper gas and oxygen mixture
✓ Verify sequence of operation for multiple stages of heat (w/a)
Air Handling Units (Service only performed if listed in Section A. Equipment Inventory)
✓ Visually inspect drain pans and other adjacent surfaces subject to wetting semi-annually for cleanliness and microbial growth and
clean when fouling is observed
✓ Visually inspect the dehumidification coils annually for cleanliness and microbial growth. Clean when fouling is observed
✓ Visually inspect outdoor air intake louvers, bird screens, mist eliminators, and adjacent areas semi -annually for cleanliness and
integrity. Clean, when necessary
✓ Verify sensors used for dynamic minimum outdoor air control accuracy and recalibrate or replace as necessary
✓ Maintain the floor drains located in plenums or rooms that serve as air plenums to prevent transport of contaminants from the
floor drain to the plenum
Exhaust Fans (Service only performed if listed in Section A. Equipment Inventory)
✓ Check motor amperage
✓ Check condition of bearings
✓ Check fan rotation
✓ Check condition of blade
✓ Inspect bolts and setscrews for tightness. Tighten as necessary
✓ Inspect belt wear and alignment. Adjust alignment as needed. Furnish and replace belts, annually.
Gas-Fired Unit Heaters (Service only performed if listed in Section A. Equipment Inventory)
✓ Check motor amperage
✓ Check fan blade for rotation and condition
✓ Vacuum, or blow out, internal components
✓ Check discharge temperature
✓ Check condition of heat exchanger
Page | 4
Make-Up Air Units (Service only performed if listed in Section A. Equipment Inventory)
✓ Check burner and flame rod – clean, if necessary
✓ Check belts, belt tension and sheave alignment; furnish and replace belts annually.
✓ Check fan operation and rotation
✓ Confirm operation of dampers
✓ Lubricate bearings
✓ Check control settings
✓ Clean filters
Ductless Split Systems (Service only performed if listed in Section A. Equipment Inventory)
✓ Clean filter
✓ Clean condenser coil annually
✓ Check control system devices for proper operation
✓ Check temperature drop
✓ Check refrigerant charge
✓ Check blower and condenser fan motor operations
✓ Check compressor and contactor
Hot Water Boilers (Service only performed if listed in Section A. Equipment Inventory)
✓ Check general condition of equipment, surrounding spaces and connections to duct
✓ Inspect and tighten electrical connections, contactors, relays and operating safety controls
✓ Check security of all motor mounts and vibration pads, inspect operating conditions of each motor
✓ Inspect condition of all fans, check each fan motor for proper direction of rotation
✓ Check each fan for rotation without obstruction from debris or fan shrouds
✓ Visually inspect fuel piping for leaks and proper support; inspect gas regulator valve
✓ Inspect flue and vent gas ductwork
✓ Inspect fireside of boiler debris and obstructions
✓ Inspect refractory for cracks, corrosion and other defects
✓ Brush clean the burner, flame rod surfaces and other combustion equipment
✓ Vacuum soot and dirt from combustion chamber
✓ Inspect condition and operation of combustion fans (w/a)
✓ Check burner sequence of operation and combustion air equipment
✓ Use flue gas analyzer to measure and record combustion gases
✓ Make minor adjustments for proper fuel and oxygen mixture
✓ Visually Check combustion flame
✓ Test operating and safety controls for proper calibration
Chillers (Service only performed if listed in Section A. Equipment Inventory)
✓ Check condition of sleepers or curb connection and general condition of equipment and surrounding spaces
✓ Inspect and tighten electrical connections, contactors, relays and operating safety controls
✓ Inspect for refrigerant and oil leaks
✓ Inspect water piping for leaks
✓ Check freeze protection, evaporator and piping heaters, glycol content (w/a)
✓ Check refrigerant in sight glass
✓ Check compressor oil presence in sight glass, and acid test if applicable
✓ Check inlet and outlet water pressure and determine proper flow (w/a)
✓ Measure inlet and outlet water temperatures
✓ Measure refrigerant pressures and temperatures
✓ Check crankcase heater operation
✓ Meg hermetic motor
✓ Check operation of electronic expansion valve
✓ Check operation log, and last fault analysis, analyze performance
✓ Check condenser coils, clean debris from around condenser
✓ Check condenser fan operation
Page | 5
✓ Check oil level, change oil filters, external and internal (w/a)
✓ Draw oil sample from each circuit annually
✓ Inspect liquid line drier
✓ Check VFD refrigerant strainer
✓ Refer to specific manufacturer requirements for additional tasks required
✓ Select condenser coil option
Rotary Screw Air Compressors (Service only performed if listed in Section A. Equipment Inventory)
✓ Change air & oil filter per Operator’s Manual recommendation
✓ Change separator element per Operator's Manual recommendation
✓ Change Coolant per coolant analysis recommendation (Typical Life: 8,000 hours)
✓ Check cooler condition and blow out as needed (Power washing not included)
✓ Check and clean condensate drains as needed
✓ Check condition of belts, adjust tension and/or change as needed
✓ Lubricate main drive motor and cooling fan motor as needed
✓ Complete a Multipoint Inspection & document Control Panel Parameter per visit
✓ Review warning shutdown history for any abnormal shutdowns per visit
✓ All parts & lubricants will be disposed in accordance with local, state and federal OSHA/EPA
✓ Rebuild compressor inlet valve every 16,000 hrs. (Oil free fixed speed rotary units only)
✓ Rebuild compressor discharge check valve every 8,000 hrs. (Oil free units only)
✓ Rebuild blow down valve every 8,000 hrs. (Oil free fixed speed rotary units only)
C. Maintenance Schedule
R.J. O’Neil Inc. proposes the following maintenance schedule. This can be revised to your request.
Spring Summer Fall Winter
Package AC & MUA’s Cooling Inspection with
Filter and Belt
Replacement
Heating Inspection with
Filter and Belt
Replacement
Hot Water Boilers Operational Inspection
and Cleaning
Operational Inspection
and Cleaning
Chillers Operational Inspection
and Cleaning
Operational Inspection
and Cleaning
Hot Water Heaters Operational Inspection
and Cleaning
Operational Inspection
and Cleaning
Air Handling Units Operational Inspection
and Cleaning
Operational Inspection
and Cleaning
D. Preventative Maintenance Program Pricing (“Services Fees”)
Service Fees Year 1 Year 2 Year 3 Year 4 Year 5
Annual Price $4,812.00
Visits Per Year 2 Visits
Client agrees to pay R.J. O’Neil, Inc. $4,812.00 per year for one year, payable at $2,406.00 semi-annually as R.J. O’Neil’s fee for the R.J.
O’Neil, Inc. Service program described in the Equipment Inventory and Service sections. Upon commencement of this contract, the first
Semi-Annual invoice will be issued and payable within 30 days. Subsequent invoices ar e payable according to the terms outlined in the
Terms and Conditions.
E. Replacement Parts (New parts only – 10% discount on labor and parts purchased while under agreement)
Parts, materials, and filters shall be provided as follows:
Page | 6
➢ Filters – Excluded. Billed separately if required.
➢ Belts – Excluded. Billed separately if required.
➢ Lubrication and Cleaning Supplies – Included as needed
➢ Compressor Oil – Excluded. Billed separately if required
➢ Refrigerant – Excluded. Billed separately if required
All other parts and materials shall be provided as authorized and invoiced in addition to the base contract price.
F. 24-Hour Emergency Response
For any HVAC or Plumbing after-hours emergency service calls (outside of our normal business hours of 7:00am-3:30pm), R.J. O’Neil, Inc.
will respond to mailbox messages within twenty (20) minutes. Please call the main office (630) 906-1300 and press “1” for emergency
service and you will be directed to the voicemail box of the on -call technician.
G. Preferential Service and Contract Service Rate
This multi-year contract includes all Compressed Air preferential service and preferential service rates to Yorkville Public Library over non-
contract clients, along with a 10% discount on parts. It also ensures that the PM contract price is locked for one year.
H. Terms
The initial term shall be one year, effective on the date of signature by Yorkville Public Library, provided there are no obligations to the
Client by R.J. O’Neil, Inc. prior to the approval of this Service Contract in writing as provided below. Thereafter, this Service Contract shall be
automatically renewed on an annual basis, unless terminated by R.J. O’Neil, Inc. or the Client by means of written notice to the other party,
at least thirty (30) days prior to the intended termination date, or as otherwise outlined in the Terms and Conditions.
I. Exclusions and Clarifications
CORRECTIVE MAINTENANCE: This contract does not include the cost of any needed repairs. To minimize downti me, the Client pre-
authorizes $100.00 of repairs per maintenance visit that may be performed without approval. These repairs will be noted on invoice and
clearly defined in written service report. For repairs in excess of the defined amount, or in cases where the Client requests otherwise, a
proposal to complete those repairs will be provided before work commences.
ACCEPTED: Yorkville Public Library ACCEPTED: R.J. O’NEIL INC.
By: By:
Date: Date: 7/18/2019
MAINTENANCE AGREEMENT
1 Yr | 4 Visit Planned Maintenance
Yorkville Public Library
Date:Proposal #:YL.MA.190901.200831A
Attn:Elisa Topper, Library Director Submitted by:Fred Valentini
To:Yorkville Public Library From:Thermosystems, LLC
Address:902 Game Farm Road Address:960 Industrial Drive, Unit # 1
Yorkville, Illinois 60560 Elmhurst, IL 60126
Office #:630.553.4354 x11 Office #:630-616-8600
Cell #:Not Provided Cell #:708.955.3232
Email:elisa.topper@yorkville.lib.il.us Email:fvalentini@thermohvac.com
Project Name:
Plan Type:
Response Type:
Scope of Work
Program Overview
Personnel
Emergency Service Response
Equipment Repair
Standard Inclusions
Standard Exclusions
1.0
2.0
3.0
4.0
5.0
6.0
v 190806.2104
Tuesday, August 6, 2019
The owner is requesting a preventive maintenance program which will provide routine inspection and maintenance of the covered equipment.
Timely inspections can minimize or prevent unscheduled down-time by detecting deficiencies early.Scheduled factory recommended
maintenance will ensure efficient operation and maximum equipment life.Repairs by trained technicians keep the equipment operating to
specification.Owner operator knowledge is a key component of any maintenance program.During equipment inspections,Thermosystems
recommends owner participation to help them learn proper equipment operation and early problem recognition that can minimize service
outages and increase satisfaction.
Thermosystems will perform all services using factory-trained technicians who specialize in HVAC,refrigeration and electronic system
maintenance and repair service.
Emergency service is available on a 7-day,24 hour basis.For scheduled service and repairs covered under this agreement and performed at the
Customer’s request outside of normal working hours,the Customer agrees to pay the difference between the prevailing standard billing rate and
the prevailing overtime rate.
Thermosystems will perform all services between 7:00 am CST|CDT and 3:30 pm CST|CDT unless otherwise specified.Any services requested or
agreed to by Customer that are outside the Scope of these Services will be performed by Thermosystems at an additional cost.Thermosystems
will invoice such services at a special service and repair billing rate at Company’s published labor rates under the Investment Amount and Billing
Terms below.
The agreement includes travel to and from the site,preventative maintenance materials,and any trips to supply houses to procure materials.The
customer will receive a written report for the inspection or services provided.For specific activities associated with the equipment covered
under the agreement, reference the Maintenance Task List(s) below.
All work to be performed during ‘normal working hours’.
Any and all recommended/required repairs to be quoted separately.
Does not include water analysis or treatment, unless specifically included in the Maintenance Task List(s).
Does not include oil analysis or treatment, unless specifically included in the Maintenance Task List(s).
Does not include filter changes, unless specifically included in the Maintenance Task List(s).
Does not include belt changes, unless specifically included in the Maintenance Task List(s).
Thank you for selecting Thermosystems service to care for your building’s system.Our factory-trained service personnel have the knowledge and
experience to deliver the best support available. Thermosystems is pleased to offer this maintenance proposal for your consideration.
In consideration of their mutual agreement,Thermosystems,LLC.(hereinafter also referred to as “Thermosystems”)and Customer agree that the
following services and type of coverage for the noted location(s)for the equipment listed on the attached Equipment Maintenance Schedule
(hereinafter referred to as “Equipment”)will be provided in accordance with the Terms and Conditions,Maintenance Agreement Equipment
Maintenance Schedule and Maintenance Agreement Plans and Service Programs included herein.
Emergency Service: Not included in this Agreement, but available on a time and material basis.
Planned Maintenance - Inspection Only
Yorkville Public Library 1 Yr | 4 Visit Planned Maintenance
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Yorkville Public Library
v 190806.2104
Inspection Agreement
1) Thermosystems agrees to:
2) Customer agrees to:
Important: Additional Terms and Conditions are continued on the following pages.
Pricing and Acceptance
Duration:
This agreement shall remain in effect for a Term of:
Start date of this Maintenance Agreement:(the "Effective Start Date")
End date of this Maintenance Agreement:(the "Effective End Date")
This Proposal is only valid for: 30 Days
h) Disconnect switches, fuses and circuit breakers.
c) The changing or cleaning of air filters, unless specifically referenced in the Maintenance Task List(s).
b) The maintenance of space conditions or system performance.
b) Provide a written report to the Customer about the condition of the Equipment and any recommendations for necessary repairs or
enhancements to maintain capacity, reliability, and efficiency.
c) Instruct the person(s) responsible for Equipment operation and familiarize them with normal operation.
a) Designate a representative in its employ to receive instructions in the operation of the Equipment. Such representative shall have authority
to carry out recommendations received from Thermosystems in conjunction with the performance of this Agreement.
a) Normal daily and weekend functions of stopping/starting the Equipment covered hereunder.
j) Complementary equipment (for example, but not limited to the following: cabinets, fixtures, water boxes, water supply lines and drain lines,
and painting for appearance).
k) Boiler shell, tubes, and refractory material.
e) Damage due to freezing weather.
f) Water treatment.
g) Corrosion or erosion damage to water and/or air side of Equipment (for example, but not limited to the following: tube bundles, heat
exchangers, structural supports, and coils.)
i) Portable recorders.
b) Allow Thermosystems to start and stop the Equipment in order to perform services specified in this Agreement.
c) Operate the Equipment in accordance with Thermosystems instruction and to notify Thermosystems promptly of any change in the usual
operating conditions.
d) Provide reasonable means of access to the Equipment and building.
e) Employ only Thermosystems personnel or persons authorized by Thermosystems to perform all work on the Equipment, except for operation
of same.
d) Piping or ductwork.
a) Furnish its Inspection Service during normal working hours, unless otherwise specified on page 1 herein, on the Equipment, in accordance
with the Maintenance Agreement at the price stated herein and subject to the terms and conditions set forth herein.
3. It is understood that, except to the extent otherwise provided in the Maintenance Task List(s), the services and maintenance provided for
herein includes only those items listed herein. It does not, for example, include any of the following:
This Agreement shall continue year to year per the Term above unless at least 30 days prior to the expiration date of the Agreement's current
years' Term, either party provides the other written notice of its intention to terminate this Agreement.
l) Replacement of complete unit.
Feel free to contact us if you have any questions or concerns regarding the information contained in this Maintenance Agreement.If you would
like us to proceed with the solution presented above,sign the acceptance line below (including PO#if applicable)and return a copy via email so
we may begin to mobilize our efforts to complete services as quickly as possible.We appreciate the opportunity to provide you with this solution
and look forward to working with you on this and servicing your needs in the future.
n) Any items of equipment that are recommended or required by Insurance Companies, Government, State, Municipal or other authorities.
9/1/2019
8/31/2020
1 Year
m) Building Automation Systems, Building Control Systems or Temperature Control Systems.
8/6/2019 YL.MA.190901.200831A
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Yorkville Public Library
v 190806.2104
Investment Amount and Billing Terms:
INVESTMENT AMOUNT:Non-Contract Customer Investment Amount:
Customer Discount:-10.00%
Investment Amount (Year One):
Year One Payment Terms
Payment will be in advance and as scheduled:Start Date:("The Effective Date")
Thermosystems will provide an invoice in the amount of:and will be due upon receipt.
Contract Labor Rates Category I Equipment1 Category II Equipment2
Monday through Friday from 7:00 am until 3:30 pm:171.00$ per hour 157.00$ per hour
Monday through Friday from 3:31 pm until 6:59 am:256.50$ per hour 235.50$ per hour
Friday from 3:31 pm until Saturday at 11:59 pm:256.50$ per hour 235.50$ per hour
Sunday from 12:00 am until Sunday at 11:59 pm:342.00$ per hour 314.00$ per hour
Holidays from 12:00 am until 11:59 pm:342.00$ per hour 314.00$ per hour
- Observed Holidays are New Year's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving Day and Christmas Day.
1 Category I equipment is defined as all Chillers.
2 Category II is defined as all other equipment.
ACCEPTANCE & APPROVAL:
ACCEPTED BY:APPROVED BY:
Elisa Topper, Library Director Tracy L. Dorman, General Manager
Signature Signature
Date Date
Customer PO #Proposal #
Tuesday, August 6, 2019
YL.MA.190901.200831A
6,521$
(652)$
5,869$
Tracy Dorman
$1,467.25
*** Contract Customers receive a 10% discount off of all Labor and Materials for Time & Material Service ***
This Agreement is subject to Customer’s acceptance of the attached Thermosystems Terms and Conditions.
Quarterly 9/1/2019
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1 Yr | 4 Visit Planned Maintenance
Yorkville Public Library
v 190806.2104
TERMS & CONDITIONS:
9.The contract price stated herein is predicated on the fact that all work will be done during regular working hours of regular working days unless
otherwise specified.If for any reason Customer requests that work be performed other than during regular working hours or outside the scope of
services specified hereunder,Customer agrees to pay Thermosystems any additional charges arising from such additional services,including but
not limited to premium pay, special freight or other fees or costs associated therewith.
5.Any Maintenance Agreement price is subject to adjustment once each calendar year,effective on the anniversary date,for changes in labor,
subcontractor and material costs.If such adjustment is not expressly set forth in the Maintenance Agreement,the customer shall receive forty-
five (45)days prior written notice of such adjustment.Customer’s payment of an invoice with an adjusted price shall be Customer’s acceptance of
the price adjustment so long as such invoice reflects the price adjustment expressly set forth in the Maintenance Agreement or set forth in the
notice of adjustment.
6.A Maintenance Agreement may be terminated:(i)by either party upon the anniversary date hereof;provided however,that written notice of
such termination must be given to the non-terminating party at least thirty (30)days prior to the anniversary date;(ii)by Thermosystems upon
five (5)days prior written notice to Customer,in the event that any sums or monies due or payable pursuant to this Agreement are not paid when
due or in the event that additions,alterations,repairs or adjustments are made to the system or equipment without Thermosystems’s prior
approval;(iii)by either party,in the event that the other party commits any other material breach of this Agreement and such breach remains
uncured for ten (10)business days,after written notice thereof.If a Maintenance Agreement is terminated for any reason,other than a material
breach by Thermosystems,Customer shall pay,in addition to all sums currently due and owing,the entire remaining balance due for the term of
the Maintenance Agreement,or an amount equal to time and materials expended for the year,whichever is less.Notices required hereunder
shall be sent via Electronic Email Transmission,or Certified U.S.Mail,Return Receipt Requested and provided that such notice is postmarked by
the required date, such notice shall be deemed properly given.
7.Unless Customer provides appropriate documentation of tax exemption,Customer shall pay Thermosystems,in addition to the contract price,
the amount of all excise,sales,use,privilege,occupation or other similar taxes imposed by the United States Government or any other National,
State or Local Government,which Thermosystems is required to pay in connection with the services or materials furnished hereunder.Customer
shall promptly pay invoices within 30 days of receipt.Should payment become more than 30 days delinquent,Thermosystems may stop all work
under this Agreement or terminate this Agreement as provided in the next paragraph.
8.Any and all costs,fees and expenses arising from or incurred in anticipation of any federal,state,county,local or administrative statute,law,
rule,regulation or ordinance (collectively “Governmental Regulations”)directly or indirectly requiring that refrigerant other than the type of
refrigerant currently being utilized in connection with the equipment subject to this Agreement be used,shall be borne solely by Customer.In this
regard,Thermosystems shall not be required to bear any expense in connection with the modification,removal,replacement or disposal of any
refrigerant in response to any Governmental Regulation designed to reduce or eliminate the alleged environmental hazards associated with the
refrigerant.
1.This Standard Service Proposal or Maintenance Agreement (hereinafter sometimes referenced as “Agreement”),upon acceptance by the
Customer,is made solely on the terms and conditions hereof,notwithstanding any additional or conflicting conditions that may be contained in
any purchase order or other form of Customer,all of which additional or conflicting terms and conditions are hereby rejected by Thermosystems.
Further,you acknowledge and agree that any purchase order issued by you in accordance with this Agreement will only establish payment
authority for your internal accounting purposes.Any such purchase order will not be considered by us to be a counteroffer,amendment,
modification,or other revision to the terms of this agreement.No waiver,alteration or modification of the terms and conditions herein shall be
valid unless made in writing and signed by an authorized representative of Thermosystems.
2.This Maintenance Agreement or Standard Service Proposal is subject to acceptance by the Customer within 30 days from date show on the
quote,unless specified otherwise.Prices quoted are for services,labor,and material as specified in this Proposal.If acceptance of this
Maintenance Agreement or Standard Service Proposal is delayed or modified, prices are subject to adjustment.
3.Terms of payment are subject at all times to prior approval of Thermosystems’s credit department.Terms of payment are net due upon receipt
of invoice unless previously otherwise agreed in writing.Should payment become more than 30 days delinquent,Thermosystems may stop all
work under this Agreement or terminate this Agreement with five (5)days written notice to Customer.Thermosystems reserves the right to add
to any account outstanding more than 30 days interest at 1½%per month or the highest rate allowed by law.In the event of default in payment,
Customer agrees to pay all costs of collection incurred by Thermosystems including,but not limited to,collection agency fees,attorney fees and
court costs. Additional services may be performed upon request at a price to be determined, subject to these Terms and Conditions.
4.In the event that Thermosystems determines,during the first thirty (30)days of any Maintenance Agreement or upon seasonal start-up
(discovery period)that any equipment covered under this Agreement in need of repair and/or replacement,Thermosystems shall inform
Customer of the equipment condition and remedy.Thermosystems shall not be responsible for the present or future repair and/or replacement
or operability of any specific equipment;until such time as the equipment is brought up to an acceptable condition or the Customer removes the
unacceptable system(s), component(s), or part(s) from this contract.
8/6/2019 YL.MA.190901.200831A
MAINTENANCE AGREEMENT
1 Yr | 4 Visit Planned Maintenance
Yorkville Public Library
v 190806.2104
TERMS & CONDITIONS (CONTINUED):
17.Each of us agrees that we are responsible for any injury,loss,or damage caused by any negligence or deliberate misconduct of our employees
or employees of our subcontractors.If any of our employees or those of our subcontractors,cause any injury,loss or damage in connection with
performing their duties under this agreement,the responsible party will pay for all costs,damages,and expenses,which arise.Each of us agrees
to defend and hold harmless the other party,its officers,directors and employees,from and against all claims,damages,losses and expenses,
including but not limited to attorney’s fees and court costs,arising out of or resulting from the performance of work hereunder,to the extent that
such claim,damage,loss,or expense is caused by an active or passive act or omission of the indemnifying party or anyone directly or indirectly
employed by that party, or anyone for whose acts that party may be liable.
18.This Agreement shall be binding upon and inure to the benefit of each party’s respective successors,assigns and affiliates.This Agreement is
governed by and construed in accordance with the laws of the State of Illinois.
10.Customer shall be responsible for all costs,expenses,damages,fines,penalties,claims and liabilities associated with or incurred in connection
with any hazardous materials or substances,including but not limited to asbestos,upon,beneath,about or inside Customer’s equipment or
property.Title to,ownership of,and legal responsibility and liability for any and all such hazardous materials or substances,shall at all times
remain with Customer.Customer shall be responsible for the removal,handling and disposal of all hazardous materials and substances in
accordance with all applicable Governmental Regulations.Customer shall defend,indemnify,reimburse and hold harmless Thermosystems and its
officers,directors,agents,and employees from and against any and all claims,damages,costs,expenses,liabilities,actions,suits,fines and
penalties (including without limitation,attorneys’fees and expenses)suffered or incurred by any such indemnified parties,based upon,arising
out of or in any way relating to exposure to,handling of,or fees and expenses)suffered or incurred by any such indemnified parties,based upon,
arising out of or in any way relating to exposure to,handling of,or disposal of any hazardous materials or substances,including but not limited to
asbestos,in connection with the services performed hereunder.Thermosystems shall have the right to suspend its work at no penalty to
Thermosystems until such products or materials and the resultant hazards are removed.The time for completion of the work shall be extended to
the extent caused by the suspension and the contract price equitably adjusted.Thermosystems reserves the right to engage others in a
subcontractor status to perform the work hereunder.
11.Customer agrees to provide Thermosystems personnel with the usual required utilities (water,electricity,compressed air,etc.)and special
tools and equipment normally used for such services unless restricted specifically in the quote.Customer agrees to ensure that sufficient service
access space is provided.Thermosystems shall not be held liable for failure or damage to any equipment caused by power interruptions,single
phasing, phase reversal, low voltage, or other deficiencies beyond the control of Thermosystems.
12.This agreement does not include responsibility for design of the system (unless specifically included),obsolescence,electrical power failures,
low voltage,burned-out main or branch fuses,low water pressure,vandalism,misuse or abuse of the system(s)by others (including the
Customer),negligence of the system by others (including the Customer),failure of the Customer to properly operate the system(s),or other
causes beyond the control of Thermosystems.
13.In the event that Thermosystems is required to make any repairs and/or replacements or emergency calls occasioned by the improper
operation of the equipment covered hereby,or any cause beyond Thermosystems’s control,Customer shall pay Thermosystems for the charges
incurred in making such repairs and/or replacements or emergency calls in accordance with the current established Thermosystems rates for
performing such services.
14.Thermosystems shall not in any event be liable for failure to perform or for delay in performance due to fire,flood,strike or other labor
difficulty,act of God,act of any Governmental Authority or of Customer,riot,war,embargo,fuel or energy shortage,wrecks or delay in
transportation,inability to obtain necessary labor,materials,or equipment from usual sources,or due to any cause beyond its reasonable control.
In the event of delay in performance due to any such cause,the date of delivery or time of completion will be extended by a period of time
reasonably necessary to overcome the effect of such delay.If the materials or equipment included in this Proposal become temporarily or
permanently unavailable for reasons beyond the control of Thermosystems,Thermosystems shall be excused from furnishing said materials or
equipment and be reimbursed for the difference between cost of materials or equipment unavailable and the cost of an available reasonable
substitute.
15.Thermosystems shall not in any event be liable to the Customer or to third parties for any incidental,consequential,indirect or special
damages,including but not limited to,loss of production,loss of use or loss of profits or revenue arising from any cause whatsoever including,but
not limited to any delay,act,error or omission of Thermosystems.In no event will Thermosystems’s liability for direct or compensatory damages
exceed the payment received by Thermosystems from customer under the instant agreement.
16.Thermosystems extends the manufacturer’s warranties on all parts and materials and warrants labor to meet industry standards for a period
of thirty (30)days from the date performed,unless a longer duration is expressly stated elsewhere in this Agreement.Thermosystems expressly
limits its warranty on Customer’s Equipment to cover only that portion of Equipment which had specific Services done by Thermosystems.These
warranties do not extend to any Equipment or service which has been repaired by others,abused,altered,or misused,or which has not been
properly maintained.These warranties are in lieu of all other warranties,expressed or implied,including,but not limited to,those of
merchantability and fitness for specific purpose, which are hereby specifically disclaimed.
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EQUIPMENT MAINTENANCE SCHEDULE
1 Yr | 4 Visit Planned Maintenance
Yorkville Public Library
TAG EQUIPMENT TYPE MANUFACTURER MODEL #SERIAL #QTY MAR|MAY JUN|AUG JUN|AUG SEP|NOV PROGRAM EMERGENCY
COVERAGE
CH1 Air Cooled Screw
Chiller Daikin AGS170C STNU060300243 1 N|A OP|Oil Operational (OP)Shutdown (SD)Inspection Not Included
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MAINTENANCE TASK LIST
1 Yr | 4 Visit Planned Maintenance
Yorkville Public Library
SCREW CHILLER - AIR COOLED
Annual Inspection:
- Check in with facility maintenance manager to discuss any operating issues or deficiencies.
- Check unit for proper operation, interlocks, controls, and excessive noise or vibration.
- Tighten all starter, motor, and control connections.
- Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating.
- Meg compressor motor and record readings.
- Check operation of crankcase heater.
- Inspect condition of motor, fan wheel (bent blades, debris, proper rotation and airflow).
- Check and Lubricate motor and fan bearings, screws, and motor mounts.
- Visually inspect coils for damage, obstructions, and cleanliness.
- Check relief valve(s) for leakage.
- Check operation of refrigerant cycle, pump-down cycle, controls, refrigerant charge and oil level.
- Ensure all safety and operating controls are set within factory specifications.
- Check microprocessor for proper setup and operation.
- Check operation of electronic expansion valve.
- Check operation of load/unload solenoid valves.
- Test differential oil pressure switch for proper setting.
- Check operation of compressor(s).
- Check condition of thermometers, and gauges. Compare with operating controls.
- Check sight glass(es) for flashing / moisture and/or oil presence.
- Inspect water piping and valves for leakage; check condition of unit and pipe insulation.
- Visually inspect units, piping, and accessories for any signs of oil or refrigerant leakage.
- Review all microprocessor diagnostic codes.
- Check flow switch devices and external pump interlocks for proper operation.
- Check evaporator and condenser flow rates, temperatures, interlocks, and safeties.
- Complete operating log of temperatures, pressures, voltages, amperages, and review all readings.
- Review services performed and report any uncorrected deficiencies to facility maintenance manager.
Operational Inspection:
- Check in with facility maintenance manager to discuss any operating issues or deficiencies.
- Check unit for proper operation, interlocks, controls, and excessive noise or vibration.
- Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating.
- Check operating and safety controls.
- Check operation of lubrication system and crankcase heater.
- Visually inspect coils for damage, obstructions, and cleanliness.
- Check evaporator and condenser flow rates.
- Review all microprocessor diagnostic codes.
- Check operation of electronic expansion valve.
- Check operation of load/unload solenoid valves.
- Check condition of thermometers, and gauges. Compare with operating controls.
- Check sight glass(es) for flashing / moisture and/or oil presence.
- Complete operating log of temperatures, pressures, voltages, amperages, and review all readings.
- Review services performed and report any uncorrected deficiencies to facility maintenance manager.
Preventative Maintenance:
- Spectrographic oil analyses for the indication of wear metals, acid content, and moisture.
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